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2003-05-27-DIR-RPT
.� E Mp —1 � • • � ` / `` ��.r ���111�..Qrla �1 �'�.�' 1 �� �ar �c� � � � � Y � r � �� /•r� . 1605 MASSACHUSET'�'S AVENUE • LEXIN�TON • MASSACHUSETTS � 02420 . � -� PHONE: 781-862-6288 • VrTEB�ITE: www.carylibrary.org �B R A �" �►S�i�T��l`f Di��CTC)R'� �EP�RT BOARD O� LIBR/�ARY 1'RUS�'EE� I'�I9EETING IVIAI� 27, 2003 Circulation Circulation was up over I��t ye�r with tota� circulation at 108% of the 2002 circulation; this represents 53% �f the 2000 circulation before the library moved to �er�por�r�o qu�rters in Cary ��Il. Your�g a�dult circulafiion, however has show increases every ye�r. �'he April 2003 circulation is 133% of�he April 2002 circulation and 135% of the Apri! �OflO circulation vvhen the main librar�was still open. East Lexingtora Branch �circul��ion continue� higher than it was before the main library closed (it is 102°�'0 of the April 2000 circulation) thQught it has fallen to 88% of last year's April circulation. Chanqe in circulation system �endor � . At the end of J.une, th� Minuteman Library Network wil� be chang��ng vendors from �RA to III (see press release in�luded in pack�t). In pr�paration for this event, library staff inembers have been attending � nurr�b�r of training wnrkchnnc nn Anril 1� lihrar�i acen�iat� _lanir�c� �r��,�� ��for,rlorl �h�oo rl�.�� �,f .�v■��v■�v�.+v. v�� � •r■�� �v ��wi��w�� �avvvv�a.��V Vc..��11vV 1 1 c.i1 IVU G«VI I�.IV\.i �I II�iC—i <.IGya7 VI training on the new acquisitions module. Representative staff inernbers of other departments have also attended training and then r�turr��d to train f.ellow staff members. Sarah Nisenson and Rosalie Johnson are training staff in the Bibliographic Services Department on the cataloguing tr�ining module; Peggy Bateson from Circulation, Agnes Pallaver fror� Chilc�rens', and Laura Kulin fror�n . the East Lexington Branch are sharing what they learned at the circulation module training with staff inernbers who work on the cir�ulation d�sks. All staff members are familiarizing themselves with the new system by using the training software available throught the Minuteman Library Network staff homepage. Committee work The decentralization of administrative tasks and problem solving continues through the excellent work of a nurnber of stafif cor�nmittees. A meetin room . g policy committee, made up of re resentatives from all de artments i ' ' , , . . p p , s examining policies of other I�braries as they craft one that will serve us when we move back into the new building. The scheduling committee has taken the burden of monthly scheduling meetin s and the constant revision of the sc g hedule from the department heads and is handling scheduling for the entire libra and the East � • . . . . , � Lexington Branch. A�oint circulat�on task force, comprised of inembers from aii departments that staff the public service desks is examinin workfiow issues and . . . , g , the smooth distribution of materials among�departments while the libra is at • • � . . �. . Cary Hall and piann�ng for the return to the main library. .In addition to brin in g g new perspectives and excellent problem solving skills to bear on these issues, the committees have freed up department heads to work on otherthin s and . , . � , fostered improved communication among departments. Massachusetts Library Assaciation awards - ,. We are pleased to announce that the library has won two af the ublic relations . , p awards awarded biennialiy by the Massachusetts Libra Association: booklists rY created by members of the Reference Department won first lace,-and The Little . p Lantern newsletter written by the staff of the Childrens' Room won third lace. p . • � E MO � \ � e o � � � � Car l��.emo�lal Llbrar at Ca� K 11 � � Y � � a , _ � I '� 1605 MASSACHUSETTS AVENUE • LEXIN�TON � MASSACHUSETTS • 02420 �� � PHONE: 781-862-6288 • WEBSITE: wwv�.carylibrary.org B R A �" �� �� � �'��� �.�� ���1� ��� ���� �� ���� �� . ��: ��� ��. � ���5 ����� �.�� � ����.�� ���� �'�� ���.�� ��'���� �'�.����s ��������.� �r�`��.�.��� �������� ��-����� �,�.rc�l .�d �����:��, �ir�����, �r�s��� �r����� ����ut�.�� �� ����: ���� ���-��� �.�c��������.� ����d�e �-����t �-�� ��� ��������� ¢����m ���� �� ��.�"°� ���.��� �������� �,��. ���.����° �� �1��°��. �S� ��°�����: ��1�1��� �� �� ���� .�.�������� ������ �.� ���.� ������ �����.�.�����.��.. ���� ������ ���� ������ � ��������:��������� �� �����a .�������� ; r����.�f � �� ��i��� � � � � ������ �� `����. , i� ��� �.������ ��� ����:� ������� �� ��.�����:�: ������.�. ����1�.������.�9 ��1�.���'� ������. ��.�����.�.���.a ����������� �� �.�� � ���� �.��°���� ���.�.d��.�� ��.���i��� �t t�i� ��t�� ��.� ��ft t� ��.�� �. � a a �����-��-� ��������1������-�-� �,�� ��� �1�.�`� ��a..s�aF�.�8�,i 8a b.ir-a. 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'� � � � � � � � °L3 � � �74C� � � � 00 C� � �7► t� �`�► � � �' � � t'�i � d' C� �' � � � � � � � � � � � ; C3� � �— �' C� t� � � � fl? � � � t� � � ' � � � o . � Ll! � � � � � C� C�'3 � �1' � � � t� t� � +� � � � � � � � � � � � � � � � � � � � � � � � R � � � � � w � ^ �; � a�� � ���(+,��� t°� ,� � � � �� � �� ���� �� � � � � � �� � � � � � q � � � � 1 a � � �: � � � t� � C� r � ' �`� �'''� � �� � � � '� � � � . � � � � �3 � t"� C� � � � � � � � � � � �e � � � �3 1�- � � � � � � r � �' � i�" � � t� � � � � �- � � � � t� � ,� �3 �C3 �' � � C°� � � � � � � t�3 t'�j �? � � � �1 t� � 1� � � t°�1 C'� C°J � � � � � � � _ � � _ _ � L�1 � � � � � � �� �� � �? � �� � �� � � � ,q - - � � � � � � � _� � � � � � � e � � � � � � � � � t� � � � . � � � � � � o � � � � �° � � � � � � � � R � R � � � C� � � � � � � �I" � �ti � t�t �': � �: � � � � � � �.: � � � � :� � � � � � � � � � � � � � � � � � � � � !� � � � � � .� � � ,� � � � � � � � i� �i � �° � '� � � �3� � '� � �° � , � �,� r � � e,� C�; � � � °�:� .� � � � � � � � � � � � � � � � � n � o � � � � i� � � � � � a� � � � � � � � � � � -� � � � � � 1— � � � �' � � � � � � � � � � � � � � � � � � � i� � � � � .� � � � ,� � � � .� � � � _ � � � � ��.:m. ,�; � ,�.,, � � „�,,,� � � � Q� �; � � � td� �-' � �, �, � �, � � . � E � o � � � . . � � �� Car l��emor�al Llbrar at Ca� Hall Q � Y Y y , _ � i, � 1605 MASSACHUSETTS AVENUE • LEXIN�TON � MASSACHUSETTS • 02420 �� � PHONE: 781-862-6288 • WEBSITE: www.carylibrary.org � 2 A g' ASSISTANT DIRECTOR'S R�PORT BOARD �F LIBRARY TRUSTEES MEETING MAY 27, 2003 Circulation Circulation was up over last year with total circulation at 108% of the 2002 circulation; this represents 53% of the 2000 circulation before the library moved to temporary quarters in Cary Hall. Young adult circulation, however has show increases every year. The April 2003 circulation is 133% of the April 2002 circulation and 135% of the April 2000 circulation when the main library was still open. East Lexington Branch circulation continues higher than it was before the main library closed (it is 102% of the April 2000 circulation) thought it has fallen to 88% of last year's April circulation. Change in circulation system vendor At the end of June, the Minuteman Library Network will be changing vendors from DRA to III (see press release included in packet). In preparation for this event, Iibrary staff inembers have been attending a number of training workshops. On April 15 library associate Janice Franca attended three days of . . .. _ _ - - ------- -- ------ ----,- -- training on the new acquisitions module. Representative staff inembers of other departments have also attended training and then returned to train fellow staff members. Sarah Nisenson and Rosalie Johnson are training staff in the Bibliographic Services Department on the cataloguing training module; Peggy Bateson from Circulation, Agnes Pallaver from Childrens', and Laura Kulin from the East Lexington Branch are sharing what they learned at the circulation module training with staff inembers who work on the circulation desks. All staff members are familiarizing themselves with the new system by using the training software available throught the Minuteman Library Network staff homepage. Committee work The decentralization of administrative tasks and problem solving continues through the excellent work of a number of staff committees. A meetin room g policy committee, made up of representatives from all departments, is examining policies of other libraries as they craft one that will serve us when we move back into the new building. The scheduling committee has taken the burden of monthly scheduling meetings and the constant revision of the schedule from the department heads and is handling scheduling for the entire library and the East Lexington Branch. A joint circulation task force, comprised of inembers from all departments that staff the public service desks is examining workflow issues, and the smooth distribution of materials among departments while the library is at Cary Hall and planning for the return to the main library, 1n addition to bringing new perspectives and excellent problem solving skills to bear on these issues, the committees have freed up department heads to work on other things, and fostered improved communication among departments. Massachusetts Library Association awards We are pleased to announce that the library has won two of the public relations awards awarded biennially by the Massachusetts Library Association: booklists created by members of the Reference Department won first place, and The Little Lantern newsletter written by the staff of the Childrens' Room won third place. REFERENCE DEPARTMENT MONTHLY REPORT A PRIL 2003 S TA TIS TICS One of the signif icant benef its of our Minutzman Library Network membershi p has been access f or staf f and patrons to several excel lent databases. Unf ortunately MLN has had to cut its database budget f or FY04, which means that some of those databases wi I I not be avai lable af ter J'une 30t". These discontinuzd databases are: D � B International Business Locator D & B Million Dollar Database Baker & Taylor Titlesource Ethnic Newswatch Current Newspapzrs (Los Angeles Ti mes) � Biography and Genealogy Master Index Grove's Dictionary of Art MLN �ri//mai ntai n subscri pti ons to Novel ist, Litf i nder, Co I lege Source and the latest 365 days of f ul I-text of the Ne�tr York Ti�es, Whzn we did a survey of what it would cost if Cary Library were to subscribe individually to the discontinued databases, we f ound that the cost would be in excess of �27,000. The databases that IVILN wi I I conti nue to supp ly rei nf orce the . . , , , valuz of network membership to Cary Library. S TAFFACTII/Il'IE'S AND TRAINING Judy Adams was a panelist f or a MetroWest program on April 7th on how to select music CD's . Judy, who has been purchasing classical CD's f or Cary f or sevzral years, prepared a preszntation of various websites that shz has f ound usef ul, both f or obtaining ideas and discovering what's new, and for ordering inf orrnation for° specif ic discs. Cary Library began a second adult book discussion group in Apri I. The facilitators are Kath Quinlan (Ref erence/Adult Services Librarian) and Y � ��f �� s +��, � � CIRCl1L�i1��� 1�,5�9 �h��dr°��'� �t���vu�������c�1�#�d d�ring �Iprm! ���30 �hildr�r�'� it����c��� up 5�.� °oo of th� L�br�ry's�pr�i� �i►��v�t�#i��t�t�la �uv�n����o���I��fiic����r �p��� 2�D�� �rr��� �p bb.b °Io�f�'h� �1pri I 2�0►�j�v�ni���ir���c�#����tc�t�l a��t����d L�br��y. J'u���i I� �t��s��de�� 5�e� °����fh�t�ta� �/ ���1/2��2 C�:��Libr�c��y��r�����tdo�r��.� 4/��f the 20�2 �ir��lc��i��,�nd��.� ��`� ��fi�`� ������Z��� �ir��icafii���fi�d��-�. P����ANtS ��7 c�d i�������d-����r���i��������c��d 1���i�d��r�°s pr�������d�ri�g �:�c���2�03. �pr°i� �h�ldr��'�pr�gr���pr���n#�� b��gr���, �1-h����-t�,���d�►, Phy1�i�� ��th,����h�i��� �nclud�d . 1 bc�by i�pt��r�pr�gran�s 1 t�c�c��e��fia����m�pr�g�a�,�pr�e��h�c�i �t�r�y�it°��pr�og�°a��fo�� �, 3, �nd 4-b y�ar��ld�,������h��l �o������g�a��,c��� 1 ����� ����t�a�the Lib����. �c�gistrc�i-�on for the �p�°�r�g �t��yt�o�►c� s�re�s�� b�g�� o� `fi��o�°s����#pr�� 3,��d t���t�r�#��e�r�n f r°�t� �pri i �.4�th���gh ��y 1b. �Ve held thr�e��p��ia��p��� va��tiv�v��k pr��gr��n�s: a dr��pg����arft pr�gr�c��pr���n-�ed k�y�u�r�o Cent�r far th��rts ar°t�st 1���� ����t�ir�,�s�-�r��`ir�� #�r��hi����n�g�� 5������r��s�rrt�+� by Ita, �nd i-h�L���n��#�r� ��rd���.��b c.���n d���#�� 1�3�.���a��gs f c�� ����g��€����+r� ��°b,�r �c�� Fr a��a�► �pril 25. 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P��FESST���L ���/�L��I�EN�: �uth, Ph�����,��� ���l������t���������b��� ��th�L�b���°� �1-��#����P1��n��g�����t���,Ph�+l��s �� our n�� r��pr�se�tativ�-��t-h����hn���gy ��r�t�i-�t��,��d�gn��c�r�d�andy���t���a��� �►�t�be�s �f th��U�b ����o �h�i�a���rc� Gc�th������b�,��i�i�g th�"���� ����,����rt�i-�fi+��,�r�d �C��-�ie i�a m��ber�f-t�� r���r Libr°��}� �3���e1-�� �v�r��f P�t��c�r���t�it����:, �f t�r� �i�� ��ap�c�y���r�+� ���r Libr�ry Fu�r��shi�g� ����ii-�t������� int� b���g,�h��l��i����r���r�-��� f�������nd��th ���-�� l�tt��. 3 �g�e� d�a��r��a�� c��fh� ��vu �ibr�ar�� ��t������t� �����������#te�F��d ifa�r�d�h}r��is a�re �����r�s ��the r�€�w C�r�c���ti�r►I��u�����rtr�i-��ee �h�il� �s ��fh��c�ed��ir�g ����ifif��. �1gn�s a�fi��n�s nAL���r���c�ti��P����y��d �A�� l���r ������n#t�t��� ��m��t�-c�����t��g�,��c� is h�Ip i ng t�pro��c�P��b��t�ch�r�g�s p�t�����r�I 6 �e� �r� �ur� r���r d�ta��bc�s�. �h�i�����i�ut°h�tt��d the �AL�I���n�t�b�� ���������r�'s L�b��a����s���t���, ��d�2u-�h �s����b�r��#���4L��h�������� ��u�d�-a�l�I�t�rr��t��b-���n��#t��o �n �pril 3,�ta a�#�n��d c��ALt� 5����r���a+d��r�..h������`ak�"�d��������g�,�r�d�� �p�i� 1�, Ag ne��tt�n�d�d��'°��r��d-�Ui����� �h�1dr��'��i1-��"�������p �-��ll�t���v��t. �� Apr�I 5,�at���,It�,��yl���,�u-�h,a��d �����+���-t�r�d�d��c�l�-day�y�p��i��►���d�t�T�', h o nor�i r��C�Id���ff-vu�r�r���� �����r��nd�r°i��s�-����i�����nd��. ���o���h�����y t���h��dr�n'� ��rvic��c�����s��� �f �L� ��p�����-��-�����3 �� I�i�� ��b��t���#��������t���,��d h�� ���-�u�� was pr���d��b�t�k�y��#��9id� I��#�r��9���r�da�k �ppr��ic�ti���� b�auth�r�and��it���r��g�ry �laguir�,�nd�p�n�� �i��u�s;�o� b��rifii��r�d bi�g�c�p��r L��r��rd�1���us,�di1-�r�r�d p�b�i�he� �ichae� di Cc�pua,and �a���ridg�.�u����Li�r°ar°y�i��c��iafi��.��r�c��ic����� �����r�c��`s.��r�vic�� �aryl �ar k. �n Mc�y�,��1-h atte�d���lU������v��#�o�k���p c��t�-���d"���igr�i�g th� F�fur°��'vg�eth�r� Str�t�gi�� f�r E����fii�g�h��g�o" `i�i�I���.��I�-���d��ti�� t� ��r��t������#h L�b��r�y���vic��� pr�g�������-c�r�d c���r��s ��p���e���-�����r��d��c����+���������n#h�-t$�c�s�c������p���tev� pro j�cts b�twr��r� ��h�o6 arad pa�b��� ��br��r�ia�n�B ��t��� p�b��� �ibr���ic�r��cx�d I�ca�b�����s�e�,ar�d betvu���d�p��tm�r�1-s�ith i�p�b i i� ��br�+�r i��.. �n �ay 9, �gr��s c�tt��d���#��ini�g �����vr� f��th��i����a�-���� r�c�d����� ��� r���II� ��i�er�ic�r� �aftv�a�e. �� �c�y 2�,������v�i�� b�c�t#���i�g���������t���k�������-�t��d�,��p�� ��i�h�V�ebeoo II�`�'E�.-��P��`�iV�E1���L ���3�'���`���: Fr�� ����� �#h���g� �����������������y�� �r��s�h���a��t���►���� F����a���� ������g ��nt��, i n h�nor��f th� ����C o�t�c�����g ��i Id. C7� Apr�Al2�, ����r� ��,t�e L���r�g-��r����°d�� ���b ��r��t�d 1�����d��r�g� ��� c��°t�����a��rc�y,a�d ��di��la�r�d b��k��b��t tr�e� d�r�ng�-��t��c:k. ��y ��t� �������t�o��!����sp��t��-s�� v����i�r�d��r��r°k�d�i�h th�L�����E�� ���rdi��t�r to di�p����hoidr���'���°�o��ng� �h��i�� ��r�c���1-r����p�rta�t��� �p#i��s. �/Ve��°�w�rkir�g�v�t�th� �P�/, Fir� ��p�rt��r�t, ������ �����-����-�,����'���,�,��d-���Le��r�gtar� I��stor�cal ���o�t�t�h�6d�s����d������ T���k ��ay�� F'rm��y J`���r �1e f�uth �J�d�1�+�n Lynn �h i ld��r�'s,��r�►���� D�p�rim�►��t �9��d �a� 13, 2��3 4 _ �as� L�xi.�1 on I�ran�h a Repa�t f�r �ru.st�e� � Y � � The �taff l�as f�nished l�,b�lin the adult �'ic�i�n. The s�af�a�d ublic �iave g p both co ��n�nte d on h�vv �uch e asier it i s to find b o oks a�d re s11.�1f b o ol�s v�ith th� �ew lab�ls. The b�a�ch has be�n addi� n�e�v 1YA a hic a�d adult �r�phic � � � n ls �.nd no��'iction titles. Tl�e c�r�ulation has be�n a�tivTe or�t�ese t�tles ove and Rob�. Brenn�r and Je�. W�bb hav� been doin oad r�ad�rs � � advis� �n th�s� when the �re �vorki� a� th� br�ch.. We ha�� also been �Y � � n ticin that �ur a �r���k �olle��io� has b�en �s e��al1 o ula� sin�e t�� o g p � p � l� � main lib� is in tra�.�it��n �d has �on� av�.ilable o �y T�� ��iildre�'� dr� -i:r� s�t� hour far 2 1/2 ear �lds h�ld at th� p � y br�.nch �n Wedn�sda mo�i�� s d th� 4-6 ear olds story hou� �n � g �' Wed�esda after��ons h�s had a hi at��ndan�e. Th� adu��t b��� �l�.bs ��� � � �r� alsa h�vin ood �ttenda�c� and will cantinu� to �eet th�au�:h th� � � �u�lm��°. �Th� �ri ��.1 bool� �lu� will chan i.n its' mee��g �ig�.� � � g bac1�to the t��ird T�xesda ni ht �f the man��. y � Tl�e st�.dent� �d teacher� from �the ��.ld�rf S��i�ol ����inu� �� �.tiliz� �he libra corn uters and m�.t�rials ixi �.an �v�, s a�. a d�,ily basis. �`y p � Y � T �1�,.���a �+�,-�-o� ��1�/�;11�,�Y,9,�r,-��' �;rn,�1�4�nr► 1-�°ai���,o� zAr;tl� ar��� ct�-f-f m�ml��r th�t 1 11G�.�� J l.Gtl t,V l+L 1W 11.11V11i11 t..L�i1 L1�vug�.e.4ivii Vi a�e..�:i�ai� r�i:a.�� a,.s��:�� v�....,��. �;�.v����.•� •,���••-•, �v�rl�s at the brarich o� �.�e ula�r basis. The ne�t�vorl� has iv�n�us � detailed g � m�.�ual to use vvhil� tra' ` �. We are m�.� �. s �cial dis la �f b�oks to be call�d "B��ve�n � � p �' Tw� Worlds". Th�se are b��ks t��.t brid � the r�adln �. bet�reen �A g � � p and ad�.lt. �� e�i�.l�. � t�.� summe� vve h�.ve older �� �read�rs �vl�o are � .� m�� this transition �.d this m� b� a o�d res�urce �or �hem. �'his h.a� � �' g bee�. a o ul�.� se�t�on in bool�stores in the ar�a. � � �ubmitt�d by �� a� � 4 �