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4c' I CaryMemorial L ibrary
1874 MASSACHUSETTS AVENUE®LEXINGTON•MASSACHUSETTS®02420®781-862-6288
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AGENDA
Executive Committee Board ®f Library Trustees
December 4, 2002 8:OOAM Cary Hall
1. Furnishings budget
2. Library - At Risk items
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1605 MASSACHUSETTS AVENUE e LEXINGTON * MASSACHUSETTS 02420
PHONE: 781-862-6288 e WEBSITE: www.carylibrary.org
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EXECUTIVE COMIV41TTEE MEETING
BOARD OF LIBRARY TRUSTEES
Wednesday, October 2, 2002
MINUTES
The meeting was called to order by Chairman Rev. Dr. Peter H. Meek at
8:00 A.M. at Cary Hall. Present from the Executive Committee: Rev. Jed
N. Snyder, Tom Griffiths and Jeanne Krieger. Also present: Carol A.
Mahoney, Library Director and Cynthia Johnson, Assistant Director.
Secretary's Minutes — Jed Snyder made the motion to accept the minutes as
presented. Tom Griffiths seconded the motion and it was voted
unanimously.
Construction
Many changes are taking place. The red slate is going up on the roof in the
front of the building. The stone is also going into place along the *inside of
the ramp up to the front door. The granite will be next followed by the
windows. The stucco will go up in the spring.
The signage for donors will be coming before the Trustees for their review.
The contractor is saying that the building will be substantially completed in
June 2003.
Two payments have been received from the State. The third payment will
be requested in December. The final payment is due to arrive upon
completion of the building.
It is conceivable that M* the future other costs my be charged to the libraries,
such as,, telecommunications and daily delivery charges. The staff is,
working on a way to educate the patrons.
FY 2004 Town Budget
"At Risk" discussions are starting now with the town departments. Each
town department has been asked to reduce their operating budgets by 20%.
For the library this 'involves $369,1Q7. Rick White, Town Manager and
John Ryan, Town Comptroller are coming to speak to the staff this morning
and tomorrow afternoon. Carol and Cynthia spoke to the staff about the
town's financial situation and asked them for their comments and
suggestions.
The trustees will have an active role in the process. Carol and Cynthia will
keep them informed as to the progress.
The construction monies are not affected by this cut.
The value of the Foundation's account was $3,571,560.
Jed Snyder made the motion to adjourn the meeting at 8:45 A.M. Tom
Griffiths seconded the motion and it was voted unanimously.
Respectfully submitted,
Carolyn N. Beckwith
Executive Secretary