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HomeMy WebLinkAbout2001-10-03-BLT-EC-MIN M E MO Icy Cary Memorial L i 1874 MASSACHUSETTS AVENUE®LEXINGTON®MASSACHUSETTS®02173®617-862-6288 AGENDA Executive Committee Board of Library October 3, 2001 3:QOAM Cary Hall 1. East Lexington ranch 2. vice-Chair appointment e have begun pry paring the EY'03 b p g udet for the library. In this budget are items that are effected b the opening p ing of the new building. A major concern is the East Lexington g French Library and what plans should be put in lace for p p branch operations over the next few years. In the library's 5-year ry Y r capital plan a renovation. program for the East Lexington g n branch is iden tified. The Trustees need to discuss a Ian for the brans p h and how the community will be involved in this discussion and process. If you are unable to attend le - please call or e-mail Carolyn Beckwith, (781) 302-1035, ext. 111 cbeckwith@mln.lib.ma.us E Af A• 0 Cary Memorial Library > P, 1874 MASSACHUSETTS AVENUE @ LEXINGTON e MASSACHUSETTS e 02420 e 781-862-6288 A CARY MEMORIAL LIBRARY EXECUTIVE COMMITTEE MEETING June 6, 2001 MINUTES Chairman Rev. Dr. Peter H. Meek called the meeting to order at 8:00 A.M. at Cary Hall. Present were: Cathy Abbott, Jeanne Krieger and Rev. Jed N. Snyder. Also present: Carol A. Mahoney, Director and Cynthia Johnson, Assistant Director Library construction groundbreaking ceremony The meeting began with a discussion of Peter Meek's letter to the Lexington Minuteman and discussions he had had with chairman of the Permanent Building Committee, Peter Kelley. Carol would like the groundbreaking ceremony to be the last week in June. Jeanne Krieger will not be in town, but everyone agreed that an afternoon event would be the best time and possible Monday, June '25th. or Thursday, the 28 th would be the best day. Carol said that she planned to invite Bill Dailey and Shirley Stolz from the Cary Memorial Library Foundation, representatives from the state, selectmen, Jay Kaufman, Susan Fargo, Richard White, Stephen Hale, and representatives from the construction company. Cathy Abbott suggested including Senator Havern and Jed Snyder also suggested inviting major donors and Peter Meek suggested we include the Governor. Carol hopes to finalize the date and time by Friday. The Cary Memorial Library Foundation will assist with publicity. Town meeting wrap-up—publicity, coordination While we already do publicity relating to library programs and the building renovation, we now want to begin a more intensive public relations program beginning with the groundbreaking as a true public relations event. Carol said that Danny Watt, Director of Development has offered assistance from his staff in the creation of a consistent publicity effort. We intend to speak with Susan Bushey at the Lexington Minuteman about having a weekly or bi-weekly column devoted to news of the library building program: this would appear on the library web-site and at both the East Lexington Branch and the main library as a handout. Carol asked how everyone felt about having a financial paper dealing explaining building costs made widely available. Everyone agreed it would be an excellent idea and Jeanne Krieger suggested that it be included in the tax bill since the selectmen will be including information on PAYT. Peter Meek also suggested having an information booth at the library devoted completely to the buildingram. Carol pro g agreed, and added that at the moment we have at all desks the chronology and FAQ that were handed out at Town Meeting and she will add Peter Meek's letter to the Minuteman to the materials that are available at the desks. Construction update The contract has been virtually completed and is almost read to be signed. The glazing y g g g and mechanical bids came in. The building permit is in process and next Tuesday, June 12 at 1 pm there is a meeting with the contractor and the construction trades. Carol Mahoney will put together a committee of library employees and Mary Lou Touart from the Permanent Building Committee that will work with Cynthia, Carol, and Jane Lucas, Interior Designer on the furnishings for the new building. Now that Memorial Day has passed, the DPW will be removing and re-locating the shrubs around the library. Everyone agreed it was necessary to have some sort of publicity informing the public that the shrubs are being re-located. The sign for the construction site is being presented tomorrow night, June 7, 2001 to the Historic District Commission for approval by a member of the Permanent Building Committee. Cary Memorial Library Foundation Jed Snyder asked if there would be publicity about the building program and the Foundation at the golf tournament Saturday, June 9, 2001. Carol agreed that it would be an excellent idea. Carol Mahoney is working with other people to prepare a script for the reception at the p Cushman/Wallis household on Thursday, June , 2001. Old business 7 Jed Snyder moved to accept the minutes from the December 6, 2000, the April 4, 2001 and the April 19, 2001 meetings; Jeanne Krieger seconded his motion. Jed Snyder moved to adjourn the meeting. Jeanne Krieger seconded his motion. The meeting was adjourned at 8:50 A.M. Respectfully submitted, Cynthia Johnson Assistant Director -1 � E MO Q� � �➢ Cary Memorial Library 1874 MASSACHUSETTS AVENUE 9 LEXINGTON MASSACHUSETTS e 02420 •781-862-6288 �gRAR" EXECUTIVE COMMITTEE MEETING BOARD OF LIBRARY TRUSTEES September 5, 2001 — 8:00 A.M. MINUTES The meeting was called to order by Chairman Rev. Dr. Peter H. Meek at 8:00 A.M. at Cary Hall. Present were: Scott Burson, Jeannie Kreiger, and Rev. Jed N. Snyder. Also present: Carol Mahoney, Director and Cynthia Johnson, Assistant Director. Library Construction Update The preliminary demolition has begun, the steel has been ordered and the fence is up around the old library building. See attached debris. The completion date is targeted for March 2003. The public is being kept informed about the project. There are notebooks at the Main Library and the Branch library with updated information, The web page has similar information. A web page for children has been established. A set of the construction documents and specification book has been set n c,4Av �iir+�o nrn�;t roc+ Q.�llU4 1Vl El-W C41 Vlll Y4/S. A team of library employees has been put together to work on the interior design with the interior designer. UNION CONTRACT On July 17, 2001 a 3-year contract for the library staff was signed. All of the job descriptions are being revised. Letters have gone out to all of the employees explaining their rates, anniversary dates., aald benefits. Cynthia Johnson put together a chart of average library salaries as of July 1, 2001. See attached Trustees Accounts There has been a large decrease in the amount of revenue coming into the library. Carol Mahoney is meeting with Allen Fields to discuss the library finances. Carol will report back to the Executive Committee after this meeting. Coming Events— Cary Memorial Library Foundation Saturday, September 15'h from 11:40 A.M. —2:00 P.M. there will be a 200, birthday party for Maria Hastings Cary on the lawn at Cary Hall. There w1*1111 be crafts., face painting, balloon creations, storytelling, cake and ice cream, and goodie bags. At the end of September there will be a phonathon run by the Cary Memorial Library Foundation. Miscellaneous A second bookdrap box has been added out in front of Cary Hall because of the volume of books being returned. The new meeting of the Executive Committee of the Board of Library Trustees is on Wednesday, October 3, 2001 at B:OU A.M. at Cary Hall. rrl"-. f%-r+bta Tlrvo-rA rif T ilkirarxi Trincfp-p-oz. iv. T-nP.Pdnv Sentomber I-a'�; MX ULJA.� X-P%jCZL%4 W.I,- I X%.XAC6X.Y A.%'WIW%.AI%.IWIQ~j 1� 25, 2001 at 8:00 A.M. at Cary Hall. The meeting was adjourned at 9:40 A.M. Respectfully submitted, CarolynN� . Beckwith Executive Secretary r„ THE STONE BUILDING, A gift to the Town. of Lexington by the family of Mrs* Ellen A. St one. } Under the _ _ terms of the Will,, this building is under the management of the Trustees of Cary Library and may be used for the following purposes: 1. A branch depository for books of Carr Library. a "'J 2. Public reading room. 3. Public art museum. 1 ,. 4. A meetirr place for such classes as may be formed in Y East Lexington in literature, art and science. •a FL- 5. Public Lectures under the auspices of- the Trustees .of Cary Library. 6 . Recreation facilities for the children and youth of East Lexington, 7. And any other purposes which .in the judgment of the Trustees of Cary Library shall not be inconsistent with the realizes* tion of the main objects of the D Library* The folAwi. regulations with respect t g � _ o charges for rental of hall. Become effective June 1st, 1934: + -. Uses for charitable and non-profit maki.ng pur oses $3.00 Uses b • y private p arties fors profit $5*00 Applications cations must b e made to� s � 9 pP Charles E. Ferguson, 28 Highland - Avenue, Lexington, Chair*man�0f the House Committee, Trustees Cary Memorial Library, Lexington, d r t h t :r he Stone Building LP_g e 2 --------------- 7. original owner (if known) Eli Robbins Original use Designed by Isaac Melvin for .Eli. Robbins, - a buildingsuitable for public meetings and lectures, where freedom of speech could be allowed Subsequent uses (if any) and dates Given b Miss Ellen t +Stone to the Town of Lexington in 1892 to be used as a Library. 8. Themes l(eheck as many as applicable) Aboriginal Conservation Recreation .Agricultural Education 1 Religion X Architectural X Exploration/ The Arts Science/ settlement invention Commerce Industry Social/ Communication �flilitaz� - Y humanitarian Community development political Transportation p tion 9. Historical. significance (include explanation of themes checked abo ve) . The STO-1\11n, Ra"T `I?G so. called because it j,ras n 'F-;ive.. to tale Town cf Lexington by bliss Ellen .tone appears to be the first -r.iork of Isaac l,1elvin s s an architec f �.rc'rzitecturall-� the building i� �1- �- • .. ' t t o- outstanding abllit�r. �j .. .. �bs uarti�l and :cleasi ng. The front gable projects be�rond. the Body of the structure and is sub orted by four P a _. P � massive�zve Doric rl c columns the gable con tair-ing two quarter-circle windows- -with radiatin g s ash. The exterior :onearar_ce is u;';cnC'-ged a r , except for re..��ti�l of the ell a t the rerr end a �Qr?�,A around the b�;i i dirz. In 1c5 t'qe interior was remodel ar ., re ©�`._1�.� the stazrca.se cnenad - rid partition removed, m?kZng it hriF•hter and ap roror 4 at � e, A ory finalireplacP� -n ° p p _ d e for use, a llbrrry, but the g �.1d t'he rn.rdows remain. u out t F �y:ter In,) Fl-; bbins, a public spirited incuslrialist and o m-e real es to t.e re - , -e•d tha need cr public ' • ,7 r of ..xter.slve T lic buildir� f c r lecture%, preacbing ar_d other r'eatl?'f'S P aern e.. rrG of S �' �.. cn could be allowed - (Sntu- r ., , 1 thdt time, -n �_ooliticnist was r.ot per,—,, t d free icm of speech in this town) . he . n ,' In 1833 gCC, Isaac !Melvin to �l�?� a SLR ��.C_., c .. e� a building, w�ich was. used. both � s = resicence --nd lecture hall Pr ivate scnools were also held here and a course of lyc:etim lectures given -by so? e of the ablest speakers cf the time. �� �r es F ollen wc= r cue ted by some cf the residents it the F,_acz+ v;i i n,o )reac n fir. L.Yip h=1 assist t� � - - ------ - eM c i . They e 1 1 and in f crmir_g a U c e te r, y -^�'r verTr pleased with him era he 1�.�;-ed �r tea %-­otone Idin� T•Tith �,; � 1 ,� �r.-� �a.l nt :qcu e loc � r ., f _ cr_, I t .•r^s lie who des igned the ocUd}_cr ,ee�.,�.. ,s a�e� cn t`"e lot ad,i=cart t:� t�zis buil�r �1ZEd �' gel e j,� ^ 1 '� CG vile 1 n rUrc«. �n s --:-v to the der,cation of the church Dr. Follen perishe ' at sea on the stem oat L � gtcn'' Which Was des tro;ed b;T fire , (January 131 1840). (Continued next page} lU. iji��lio�z��Zt.� .�.� .Ic���.-� oI' z-etererices (suc1i as local histories. deeds ass essor's s records. eariv 111,11)s. etc. l roceedin LeX1r�tCn 1 A. _ �era.c--1 .Jociet-v T, 1 7) { EAST ZXI1'.JGTOrl LIBRARY Page 3 The Stone Building Transcendentalism, abolition and temper=nce -were scree of--the issues debated in the Store Building. Among the noted men ?•7ho Isere heard here were Ralph Wald E.mersen who preached in this hall for about two years, Theodore Parker, a nd others, many ardent philanthropists, and some refcr�ners in advance of their time , This large mans ion house was given to the Town in 1802 for the sum of two - thousa nd,.-a'c11ars by Miss Ellen A. Stone, in lieu of literal compliance with her mother's will, to be used as a public reading room and library, The Town grate=ully accepted andnaTned it the S T Os�� BU TLDI��G after her family. L I I e r- L tcre had the dis tinc tic ri of being the first woman to have passed the bar exasrlrations in Massachusetts. She lived i r. the East Village in the Robbins homestead? ne.it to the Brick tore, which =yeas later moved to its present lccati on, 1295 i�Iassachuset is Ave. , just wet of Tower Park, The established April. 19, 1883 in the Adar.~�s School was moved to the Stone Building in 1893, o Bequests _ Caira Robbins i and Benj arr�in r��elli.rgtc =una 1 Paulin.,@ Burbank Pierce �U 11e1s on J e n n e y urd p: ...! �• ••'•d +� � � ^ ^ ' � �^i :n `�-•'•S �1 ...•., �� ,,fir tJl �•-. � .�.� Is f ....� U -- '^ O `�I ;,w U O •• ,,fir,,, '-- ;i :.f; U J � `� J w .L� •r. dN d ,� ram' . .�.� .mot •� � .-.J �, `, ...� ,-r'�.1 .^..� � '•/I '_' •^ � `,� '� 1" 7.1 •�•� . 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X-: %.................... i:. 1 2 ---------------------- ---------------- ............... } $tf�•Yfi. Y� n fi Y.� ::'$:i i{i}:::::<%.:-.;.•92%r-..f4`.'}•� J%:ti:F,S:'}. ice,}$}, �{':;Yi•'%i:•{ti?'{?:$?'%:^::•-i{v}F.{::: L•}��.,�, •^h'{:�:;'i,'r,'r,'.a"fir ^'{%:'.$$;{}}L'{:;•Y,.••y:<.,;�, ^Y 4•. rf{'f^G!':: .:X. 'r.r ''"}{r . Pictured at the'ground breaking l to r are Ed Bertorelli, Chair,Massachusetts Board of Library Commissioners; Walter Pierce;Rev.Jed Snyder;Shirley Stolz;Carol Mahoney,Director, Cary Library;Rev.Dr.Peter Meek, Chair, Cary Library Trustees;Selectman Cathy Abbott;State Representative Jay Kaufman and Town Moderator Marge Battin. Concluding one chapter and opening another,Cary Memorial Library's sto- ried public-private partnership was again on display when ground was bro- ken at Lexington's main library on Thursday,June 28,2001. State and local officials,members of the Massachusetts Board of Library Commissioners, library trustees,and private citizens joined in celebration,saluted by a volley frnm the T PY;ncTtnn M;nntaman C;v vA-Arc;n r�l�nn;nrr thc�rk;ot�rin ro r��vn at vaaa..1tV f-JVlilA.is..vti LY 1111%4 L le 111V 11. V1l1 J%�U_LJ L1 1111J1L1111118,LllV V 1.1JLllt.1V11VVQ— tion and addition to the 100 year-old public library is now underway at the Massachusetts Avenue site,opposite the Minuteman Statue and Battle Green. Funded jointly by the Town of Lexington,the Massachusetts Public Library Construction Program, the Cary Memorial Library Board of Trustees, and _ private donors to the Cary Memorial Library Foundation,this latest renova- tion project continues a tradition of collaboration that dates back to the Lexington's—and the young Republic's—first tax-supported library in 1827. Lexington's collection of more than 225,000 volumes will benefit from the addition of 24,000 square feet,primarily on a new mezzanine level. Under the watchful eye of the town's Permanent Building Committee,general con- tractor Alexandra Construction will also upgrade all systems,add a new con- ference and meeting room, and create a large new home for Lexington's children's library. Combining the historic architecture of Willard D.Brown with the modern design efforts of architects Stephen Hale and Butler Bennett, Cary Library's original front entrance will be restored to its 1906 elegance, enhanced with an integrated exterior access ramp. Cary Memorial Library is open during construction at Cary Hall and the East Lexington Branch Library has extended hours. Follow renovation progress on-line at www.carylibrary.org. Cotoiial Tirries`Magazine rte ��Ju `Aug i'st �01 9 Y g Followm" are-the remarks of Rev. Dr. Peter Meek, Chair of the y Board of ib � y Trustees, delivered at Groundbre� ~CL.L Ceremonies for Cary Memorial Library. "Here we are,at last. In a community rich in history,we are here inscribing a significant chapter in the story of Lexington. A lot of people have worked very hard to bring this day about. In that process,we as a community have had to be patient with each other,listen to each other, take risks together,make compromises,and at list begin to turn a vision into a reality. All of which have been good for us.Let's be clear about something important.If all that- -emerges from a long and-sometimes frustrating process is that we get a new library building,that is not good enough. If we've learned more about each other, about our various ways of accomplishing things as a community,about the place of Cary Memo- rial Library in our lives.and in our town—that is good enough. We have arrived at this'moment of hope and celebration because of the hard work of many people—more people,in fact,than any one of us is fully aware of.As the Library is the community's institution in a way that nothing else is,so has this adventure,which has led us from idea to groundbreaking,been the community's project.I'm not going to thank individuals because inevitably I will leave people out.But take every opportunity which presents itself both now and in the weeks to come to thank one another.There's a large amount of gratitude to be handed around. So,we begin. Remember as you pass by in the months to come that you have an interest in everything that's going on here. You have helped make all the activity and the finished product possible. of all the institutions which undergird Ameri- can society,none is more important than the free public library.A noble idea is about to be reshaped and renewed before our eyes,given expression in wood and stone and = glass.The renewing and the reshaping will be carried out : ...... by skilled hands and careful thought throughout all the seasons and weathers of our New England. May all who labor here enjoy both safety and satisfaction. And may we for whose use Cary Library is being renewed know unfailingly a sense of exciteYnent.as we walk through the doors when the labor is done.. Not just once,but al- ways. To our guests, sincerest thanks for being here this after- noon.And for the rest of us,well,good for us.And don't forget to thank each.other."