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HomeMy WebLinkAbout2000-12-06-BLT-EC-MIN M E MO Cary Memorial Library 1874 MASSACHUSETTS AVENUE•LEXINGTON•MASSACHUSETTS•02420•781-862-6288 December 6, 2000 AGENDA EXECUTIVE COMMITTEE BOARD OF LIBRARY TRUSTEES 1 Cary Hall opening — January 2, 2001 2.. Cary Library— construction schedule, finances 3. Town budget s omission 4. Dec r ber f9j�r ?tees meeting E Af • 0 Cary Memorial Library 4L > 1874 MASSACHUSETTS AVENUE ® LEXINGTON MASSACHUSETTS ® 02420 9781-862-6288 November 29, 2000 To: Executive Committee Board of Library Trustees From: Carol A. Mahoney, Library Director Re: Cary Hall opening I wanted to let you know that we will not be able to move into Cary Hall in December as planned. The main library will open at Cary Hall on Tuesday, January 2, 2001. Construction delays at the hall have prevented the issuance of an elevator certificate and occupancy permits. We do not expect to receive a full occupancy permit until December 22nd. Even though the general contractor will be substantially completed the week of December 18 th it would not be safe to have the public or staff in the building before all the permits have been signed off on by the building inspectors. We will be ready to open "he doors of Cary Hall on January, 2nd barring any unforeseen problems. The movers are currently setting up the shelving at Cary Hall in the areas that are available to them and they will continue to set up each area as the contractor turns the areas over to them. They have done a wonderful job and have been very understanding in dealing with the delay. The Executive Committee is scheduled to meet on Wednesday, December 6 at 8:00 in the main library. I would like to review a number of items with the Executive Committee at this meeting. If you are Unable to attond please call Carolyn Beckwith at 862-1685, ext. 111. E 0 Cary Memorial Library 18/4 MASSACHUSETTS AVENUE LEXINGTON • IN/lASSACHUSETTS 02420 9781-862-6288 December 13, 2000 To: Board of Library Trustees Advisory Committee From: Peter H. Meek, Chairman Board of Trustees Caron A. Mahoney, Library Director Re.- Trustees Meetinq, Tuesday M December 19, 2000 The Executive Committee of the Board of Library Trustees has canceled the December Trustees meeting because of the continuing construction at Cary Hall and the relocation of the main library collection to Cary Hall. We would like to update you on the developments over the past few weeks. Construction at Cary Hall has taken longer than expected due to the age of the mechanical systems, scope of the work to bring the building into compliance with building codes, and the installation of an elevator. 'These improvements to Cary Hall are substantial and the decision was made to let the contractor,take a few more weeks to do a thorough job. Next week the building will be inspected by L-he elevator and building inspectors and if everything is in order an occupancy permit will bE:,': Before we can open to the public and have all of the staff working at Cary Hall the occupam y P'e'rrn-";4t-* must be issued. The positive aspect of the delay is that Cary Hall will have a new electrical system (the original 1925 system has been removed), a new heating system (with appropriate energy saving controls), an air- conditioning system (the hall can now be used during the summer), and wiring for computer access throughout the building, elevator access to the lower floor and balcony areas of the hall, and renovations in a number of areas will provide useful meeting rooms for the town. All of.this remains after the library leaves. For the past few weeks the moving company has been packing up all of the collections, dismantling shelving, and coordinating the relocation of everything at Cary Hall. The move has been delayed a Couple of weeks because the movers could not get into some areas due to construction. They have done a terrific job and been working very hard to set up the public areas of Cary Hall. The library offices were moved to Cary Hall today. Last week we ran into a problem with the boiler at the branch during the cold weather and it was closed Monday through Thursday. Staff from the main library have been rotating through the branch, when they are not working at the main library. The staff has done a tremendous job adjusting to all of, the upheaval around them, anticipating the needs of patrons at the branch, and communicating the delays to the public. A letter to the editor will be appearing in the Minuteman thanking everyone in th community for their patience and understanding during this delay and the lack of heat at the branq-,h., Everything should be in place for our Tuesday, January 16, 2001 meeting, that will be held at Cary H a I I. Happy Holidays and Happy New Year. I tA E M Cary Memorial Library , e � D 1874 MASSACHUSETTS AVENUE • LEXINGTON • MASSACHUSETTS • 02420 •781-862-6288 r8 R A� EXECUTIVE COMMITTEE MEETING BOARD OF LIBRARY TRUSTEES JtTNE 7, 2000 - 8.00 A.M. MINUTES' .The meeting was called to order by Chairman Rev. Dr. Peter H. Meek at 8:00 A.M. Present'were: lathy Abbott, and Rev: Jed N. Snyder.- Also A. 1�iahone y, Library Director,and Cynthia Johnsonpresent were Catot , Assistant Director. Union The negotiations are going very well. Construction The librarv,lias received the "Certificate of Appropriateness" fro m the I-historic Distric-.Com' mi ssion. The project will now move into the construction documents phase. The staff had a-good meeting with PatienceJackson from the Massachusetts Board of LibraryCo' r_a' missioners reviewing the floor plans. ltivve East.Lexzn�ton Branch Hours The East Lexington Branch'Library will remain open during the move. They wi71 keep the hours that they are using now. Mon d ay -- 9:00 A.M. - 6-:00''p M. Tuesday' -- 1:00 P.M. - 8:00 P.M. Wednesday ---9:00 A.M. — 6:010 P.M. Thursday` -- ' 9,:00:A.M. - 6:00 P.M. Friday � -= 9:00 A.M. - 5:00 P.M. Saturday -- 9.OQ AN 1:00 P.Tv1. ,Rev. Jed Snyder:moved to accept the Branch hours as presented. Cafthy, Abbott seconded the.motion an d-,it:,Was7:,voted unanimously. P 1 peen ...................... All ITT too ..............I( . .......... ................................ .................................... 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