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HomeMy WebLinkAbout2020-02-03 SB-min Select Board Meeting February 3, 2020 A meeting of the Lexington Select Board was called to order at 7:00 p.m. on Monday, February 3, 2020 in the Select Board Meeting Room, Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms. Hai arrived at 7:30 p.m. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Mr. Lucente:  Congratulated the Clark Middle School drama program for their spectacular musical Peter Pan Jr. He said it was the first time any school performance in Lexington featured actual flying.  Mr. Lucente and Mr. Pato attended the Chamber of Commerce dinner on January 30, 2020. Mr. Lucente extended thanks on behalf of the Board to Mr. Jim Shaw for his service as Chamber of Commerce president for the past two years and congratulations to Ms. Caryl Dlugy on her upcoming presidential term.  The Board is still seeking to fill the Recording Secretary position and is working with Human Resources for recruitment. Ms. Barry:  The Battle Road 250 Group, made up of representatives from Lexington, Concord, Arlington and Bedford met on January 31, 2020 to discuss the respective town’s plans for th the 250 celebration of the battles of Lexington and Concord. Mr. B.J. Dunn, Minuteman National Park Superintendent, presented the U.S. Semiquincentennial Commission report th which provides a framework to assist communities coordinating local 250 celebration plans. TOWN MANAGER REPORT Mr. Malloy said the Lexington Public Health office continues to coordinate with the Massachusetts Department of Public Health regarding information related to the Corona virus. The public health departments emphasized that the risk of the Corona Virus remains low to Massachusetts residents at this time. Updated protocols will be published on the Town Website. Mr. Malloy said as a result of this emerging health issues, some Chinese Americans across the United States, including people here in Lexington, feel that they've experienced discrimination and racism related to this particular virus. Mr. Malloy stated that Lexington is a community that values inclusion and recognizes that no group should be singled out, discriminated against, or held responsible for this health concern. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Right of First Refusal - Belmont Country Club Mr. Malloy said Belmont Country Club, Inc. submitted their Notice of Intent to sell land located off of Concord Avenue. Mr. Malloy said the Town has the right of first refusal and has 120 days to begin action on exercising its rights. Town Counsel, the Planning Board and the Conservation Commission are currently reviewing the Right of First Refusal document regarding the Belmont Country Club property. After their review, the Right of First Refusal document will be brought back to the Board. 2. Amendment to the Inter-Municipal Agreement Between the Towns of Lexington and Bedford Adding the Town of Carlisle to a Veterans’ Services District Select Board in March for a vote in order for the Town to exercise its rights. Upon a motion duly made, the Select Board vote 4 -0 to approve the Amendment to the Veterans' Service District between the Towns of Lexington and Bedford adding the Town of Carlisle to the District, as attached, and further authorizing the Town Manager to execute the agreement. 3. Draft Letter of Support for Massachusetts Historical Commission Preservation Award for Cary Memorial Building Mr. Lucente said the Massachusetts Historical Commission (MHC) has a program to annually present Preservation Awards to preservation projects or individuals that have displayed an outstanding commitment to historic preservation in Massachusetts. Nominations for the 2020 award are for projects competed in 2016, 2017, 2018 or 2019. Mills Whitaker Architects submitted a request to the Select Board asking if the Board would supply a letter of support which Mills Whitaker could include in their application to the Massachusetts Historical Commission for a Preservation Award for their work on the Cary Memorial Building. Upon a motion duly made and seconded, the Select Board voted 4-0 to approve signing a letter of support for inclusion in Mills Whitaker LLC's application to the Massachusetts Historical Commission for a Preservation Award for their work on the Cary Memorial Building. 4. Select Board Committee Appointments & Resignation Upon a motion duly made and seconded, the Select Board voted 4-0 to appoint Stephen Cole, Jr. to the Town Celebrations Subcommittee with a term expiration date of June 30, 2020. Upon a motion duly made and seconded, the Select Board voted 4-0 to appoint Innessa Manning to the Lexington Center Committee as a member for a term to expire on September 30, 2020. Upon a motion duly made, the Select Board voted 4-0 to accept the resignation of Robert Tracey as a full member of the Town Celebration Committee and appoint him as an Honorary Member on the Town Celebrations Committee. 5. Update - ATM 2020 Warrant Article 26 - Amend Historic Districts Commission Enabling Legislation Mr. Lucente said this is an update regarding 2020 ATM Article 26 – Amend Historic Districts Commission Enabling Legislation to inform the Board that the Lexington Arts & Crafts Society has agreed to relinquish their position as a nominating body to the Historic Districts Commission and the Lexington Chamber of Commerce has agreed to formally accept the responsibility as a nominating body in place of the Lexington Arts & Crafts Society. Ms. Hai joined the meeting at 7:33 p.m. 6. 2020 Annual Town Meeting Discuss Drafting Select Board Written Report The Board agreed to draft a Select Board written report for presentation under article 2 at the 2020 Annual Town Meeting. General Board discussion ensued regarding topics for inclusion in the report. The Board decided the following subjects to be included in the report and Board members volunteered to write respective sections of the report:  Board of Selectmen Goals FY20-FY202 (scribe: Mr. Lucente)  Fiscal Policy (scribe: Mr. Pato)  Article 42 ATM 2018-Special Permit Residential Development (SPRD) Referral to the Board of Selectmen (scribe: Ms. Hai)  Hartwell Avenue Zoning Initiative (scribes: Ms. Hai & Mr. Sandeen)  Affordability for the Residents (scribe: Mr. Pato)  Municipal & School Building Projects (scribe: Ms. Barry) th  250 Celebration of the Battle of Lexington and Concord (scribe: Ms. Barry)  Progress Towards Sustainability Action Plan (scribe: Mr. Sandeen) Each Board member will submit their respective write-ups to the Select Board Office for aggregation into the draft report. The draft report will then be placed on an upcoming agenda for Board review and comment. Review Assignment of 2020 ATM Articles to Select Board Members for Presentations The Board reviewed assignment of the 2020 Annual Town Meeting articles for Select Board member presentation. The resulting chart is appended to the minutes. 7. Review Action Items for Select Board Goals Mr. Malloy said the Board’s report from the off-site goal setting session, facilitated by Julia Novak of the Novak Consulting Group, has been updated to include the Board’s feedback the goals and other recommendations which are listed by priority. Upon a motion duly made, the Select Board voted 5-0 to approve the Select Board Goals for 2020- 2021 as amended. Each Board member volunteered for assignment as lead for goal areas. 8. Presentation of Signed Select Board Bill State Representative Michelle Ciccolo attended the Select Board meeting to present each Board Member with a copy of the signed H.4062 Bill which was an Act that changed the name of the Board of Selectmen in the town of Lexington to the Select Board. She said the Bill was signed by Governor Baker on January 14th, 2020 precisely at 2:02 p.m. 9. Vote to Rename Selectmen's Meeting Room Mr. Lucente said this item is a follow-up to the Board's January 27, 2020 discussion at which questions arose regarding the renaming of the Selectmen's Meeting Room (SMR). The Board is being asked to confirm the desire to formally change the name of the room to the Select Board Meeting Room. Mr. Pato stated he saw no need to, nor any desire on his part, to change the meeting room name. He said given that that expense already has been incurred ordering new door signage, he wouldn’t object to change the name. Ms. McKenna, 9 Hancock Street, stated she feels Board of Selectmen name should remain as meeting room name. Upon a motion duly made and seconded, the Select Board voted 4-0 with 1 abstention (Mr. Pato abstained) to approve to rename the Selectmen's Meeting Room to the Select Board Meeting Room. Mr. Lucente said the sign behind the desk in the meeting room was gifted to the Town in th commemoration of the 100 anniversary. He asked the Select Board if they would like this gifted sign to remain in its current location and to not have the Board name changed on the gifted sign. The Board was in agreement to leave sign unaltered in its current location. 10. Sign Presidential Primary Warrant Upon a motion duly made and seconded, the Select Board voted 5 -0 to sign the warrant for the March 3, 2020 Presidential Primary. 11. Review Recruitment Process for the Semiquincentennial Commission (Lex250) Mr. Lucente presented a draft letter, list and application that he and Ms. Barry created for the Board’s discussion regarding a proposed process to recruit members for the Semiquincentennial Commission (Lex250). He explained the proposed idea is to have a letter sent, including the committee charge and application, to community groups seeking their participation and seeking them to encourage someone from their group to apply. In addition he said the plan is for a March 31 deadline for submission of applications for consideration for committee appointment. After general Board discussion and comments, Mr. Lucente said the letter and application would be updated and sent out to a designated list of community groups in order to recruit applicants for consideration for appointment to the Semiquincentennial Commission. 12. Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee Update Ms. Hai said the Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee is ready to hire a consultant for the development of a proposed zoning bylaw amendment. The Committee is in the process of negotiating a contract with Ted Brovitz, Brovitz Community Planning and Design, to develop a draft zoning bylaw amendment that would be targeted to be brought to a fall 2020 Special Town Meeting for the creation of more affordable and diverse residential dwelling units. CONSENT AGENDA 1. Approve One-Day Liquor Licenses Upon a motion duly made and seconded, the Select Board voted 5-0 to approve a one-day liquor for the Lexington Historical Society to serve beer at their Tavern Night to be held at Buckman Tavern, 1 Bedford Street, on Saturday, February 29, 2020 from 5:00 p.m. to 7:00 p.m. Upon a motion duly made and seconded, the Select Board voted 5 -0 to approve a one-day liquor for the Cary Memorial Library Foundation to serve beer, wine, and champagne for the purpose of their Donor Reception to be held at Cary Memorial Library, 1874 Massachusetts Avenue, on Friday, May 1, 2020 from 7:00pm to 9:00pm. Upon a motion duly made and seconded, the Select Board voted 5 -0 to approve a one-day liquor for the Lexington Education Foundation to serve beer, wine, and liquor for the purpose of their LEF Celebration for Education to be held at Lower Hayden Field, Worthen Road, on Saturday, June 13, 2020 from 7:00pm to 11:00pm. Adjourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 9:15 p.m. A true record; Attest: Kim Katzenback Executive Clerk Documents presented: Draft 2020-2021 Select Board Goals Draft letter and application for Recruitment of Semiquincentennial Commission 2020 ANNUAL TOWN MEETING SELECT BOARD PRESENTER ASSIGNMENT ARTICLES BOARD MEMB ER Article 4 Appropriate fy2021 operating budget DL Article 5 Appropriate fy2021 enterprise funds budgets MS Article 6 Establish qualifications for tax deferrals JP Article 7 Petition general court to amend legislation regarding tax deferrals JP Article 8 Short term rental impact fee JH Article 9 Establish and continue departmental revolving funds JH Appropriate the fy2021 community preservation committee operating budget and Article 10 cpa projects a) Archives & Records Management/Records Conservation & Preservation- $20,000 b) Restoration of Margaret Lady of Lexington Painting- $9,000 c) Battle Green Master Plan- Phase 3- $317,044 d) Conservation Land Acquisition- TBD JP e) Daisy Wilson Meadow Preservation- $22,425 f) Wright Farm Site Access Planning and Design- $69,000 g) Athletic Facility Lighting- $450,000 h) Park Improvements- Hard Court Resurfacing- Valley Tennis Courts- $100,000 i) Park and Playground Improvements- Sutherland Park- $95,000 j) Park Improvements- Athletic Fields- Harrington, Bowman, and Franklin Field- $370,000 k) Parker Meadow Accessible Trail Construction- $551,026 1) Lexington Housing Authority- Greeley Village Community Center Preservation- $130,000 m) LexHAB- 116 Vine Street Design Funds- $100,000 n) CPA Debt Service- $3,016,730 o) Administrative Budget- $150,000 Article 11 Appropriate for recreation capital projects SB Article 12 Appropriate for municipal capital projects and equipment a) Ambulance Replacement b) Athletic Fields Feasibility Study c) Hydrant Replacement Program d) Storm Drainage Improvements and NPDES compliance e) Sidewalk Improvements f) Equipment Replacement g) Townwide Signalization Improvements h) Street Improvements i) New Sidewalk Installations; j) Transportation Mitigation; k) Municipal Technology Improvement Program JH l) Application implementation m) Phone Systems & Unified Communications Article 13 Appropriate for water system improvements MS Article 14 Appropriate for wastewater system improvements MS Article 15 Appropriate for school capital projects and equipment SB Article 16 Appropriate for public facilities capital projects DL a) Police Outdoor/Indoor Firing Range - Hartwell Avenue b) Center Recreation Complex Bathrooms & Maintenance Building Renovation c) Public Facilities Master Plan d) LHS Science Classroom Space Mining e) Townwide Roofing Program f) School Building Envelopes and Systems g) Municipal Building Envelopes and Systems h) Facility and Site Improvements  Building Flooring Program  School Paving & Sidewalks Program i) Public Facilities Bid Documents j) Public Facilities Mechanical/Electrical System Replacements k) Westview Cemetery Building Construction SB Article 17 Appropriate to post employment insurance liability fund JH Article 18 Rescind prior borrowing authorizations SB Article 19 Establish, dissolve and appropriate to and from specified stabilization funds JP Article 20 Appropriate from debt service stabilization fund DL Article 21 Appropriate for prior years’ unpaid bills MS Article 22 Amend FY2020 operating, enterprise and CPA budgets DL Article 23 Appropriate for authorized capital improvements JH Article 24 Reduce legal expenses (citizen petition) SB Article 25 Purchase of land/eminent domain SB Article 26 Amend historic districts commission enabling legislation SB Article 27 Amend general bylaws-noise construction limits MS Article 28 Amend general bylaws-noise control (citizen petition) JP Article 29 Declare climate emergency (citizen petition) MS Article 30 Land exchange (citizen petition) SB Article 31 Amend general bylaws-demolition delay (citizen petition) DL Article 32 Extend Hancock-Clark historic district (citizen petition) DL Article 33 Amend general bylaws-running bamboo control (citizen petition) JP Authorize special legislation-development surcharge for community housing (citizen JH Article 34 petition) Amend zoning bylaw-distance from basement, slab or crawl space and groundwaterDL Article 35 Article 36 Amend zoning bylaw-short term rentals JH Article 37 Amend zoning bylaw-site plan review JP Article 38 Amend zoning bylaw-financial services SB Article 39 Amend zoning bylaw-solar energy systems MS Article 40 Amend zoning bylaw-wireless communication facilities MS Article 41 Amend zoning bylaw-technical corrections JH Amend zoning bylaw and zoning map, 1040-1050 Waltham Street (owner petition)JP Article 42 Article 43 Amend zoning bylaw and map-Hartwell Avenue area (citizen petition) SB Amend the zoning bylaw and map- Bedford street near Hartwell Avenue (citizen MS Article 44 petition) Article 45 Amend zoning bylaw-front yard, transition, and screening areas (citizen petition) DL Article 46 Amend zoning bylaw-gross floor area (citizen petition) JH