HomeMy WebLinkAbout2019-12-16 BOS-min
Selectmen's Meeting
December 16, 2019
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday,
December 16, 2019 in the Selectmen’s Meeting Room, Town Office Building. Mr. Lucente, Chair;
Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present, as well as Mr. Malloy, Town
Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk.
SELECTMAN CONCERNS AND LIAISON REPORTS
Mr. Lucente reported that he and Mr. Sandeen had attended the Harrington Elementary School
Blue Ribbon Award ceremony. He congratulated everyone at the school on their accomplishments.
Mr. Sandeen reported that on December 12, 2019, he and Mr. Pato both presented at Lex Rethink
Buildings on municipal and personal buildings within Lexington.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Citizens' Academy Graduation
Katharine Labrecque, Management Fellow, presented an update on the Lexington Citizens’
Academy, which is a nine-week program where participants meet once a week in the evenings
to learn about local government and the role each department plays in serving the public. The
goal of the program is citizen engagement, which has been a key priority identified by the
Board of Selectmen. The program is designed to connect residents with the Board of Selectmen
and Town staff and to encourage participation on Town committees and boards, as well as
Town Meeting. The program is now in its eleventh year.
Tony Messina, 9 Jackson Court and Citizens’ Academy participant, stated that it was a pleasure
to participate in the program. He felt that it was highly organized and informative.
Vijay Gadepally, 17 Bowman Street and Citizens’ Academy participant, stated that it was a
pleasure to participate in the program. He was impressed with the professionalism of the staff
and the teamwork within the Town.
Jennifer Zacharis, 26 Rindge Avenue and Citizens’ Academy participant, stated that it was a
pleasure to participate in the program. She expressed that the program was a great way to learn
about, and grow community within, the Town.
The Board thanked and congratulated the participants and stated that they are all looking
forward to them being involved in boards and committees within the Town.
Ms. Labrecque stated that the 2019 Citizens’ Academy program had 32 participants and the
following participants were celebrating their graduation from the program at the Board of
Selectmen meeting:
Paul Allen, Amy Armitage, Agnes Capiau, Bob Caravana, Jennifer Caruso, Ben Cole, Crystal
Dolcimascolo, Kristen Felton, Jodi Finnegan, Vijay Gadepally, Patty Grasso, Daniel Gruskin,
Brian Hammond, Coralie Hottot, Nilofar Jhalodwala, Priya Krishnan, Tony Messina, Nancy Olt,
Valerie Overton, Stephen Perkins, Anu Puri, Mohit Puri, Emily Sayre, Nathan Shnidman, Paula
Stoler, Abirami Thesayi, Mine Usluel, Martha Valencia, Preeti Walheker, April Wang, Lanlan
Xiao, and Jennifer Zacharis
2. Update on the Westview Building Design
Mike Cronin, Director of Public Facilities; Dave Pinsonneault, Director of Public Works; Justin
Humphreys, AIA, LEED, AP, Principal with TBA Architects; and Amy Jamison, Architectural
Designer with TBA Architects, presented an update on the Westview Cemetery Building
design.
Mr. Cronin stated that there are two directions in which to build the Westview Cemetery
Building. The first approach would be to construct the building for the possible addition of a
crematory in the future (crematory-ready). The second approach would be to forego the
crematory and construct the building without it (and benefit from cost savings).
Mr. Humphreys stated that the configuration of the building would be similar for either
scenario. The building would be divided into two service areas: one for public service and one
for equipment maintenance and storage. There would be a controlled passage between the
public service area and the back maintenance area. The building will be all-electric, solar ready,
and on its on septic system. He stated that the differences between the crematory-ready building
and no crematory building are as follows: the public service area for the crematory-ready
building has a larger waiting room and/or committal room, an additional restroom and an
additional work station were prepared for the crematory-ready building, and the mechanical
equipment would be installed on the ground behind a fence in the no crematory building, as
opposed to the roof. There is a difference of 260 square feet between the two design plans and
a total cost difference of $150,000.
Mr. Cronin stated that the architects are now looking for direction as to the next level of design
and cost estimates based off of the decision on the potential crematory.
Mr. Pato stated that the cost difference between the two designs is so small that it suggests to
him that the Town should proceed with the crematory-ready building.
Mr. Lucente stated that the Town should proceed with the crematory-ready building to prepare
for the future and to support the public service aspect of the design.
Ms. Barry stated that she supports the crematory-ready design, but would like to see the project
come in under $3 million and inquired if there was something that could be done to tighten up
the floor plan.
Mr. Sandeen asked how many vehicles the facility supports. Mr. Pinsonneault answered 3 trucks,
a backhoe, 2 tractors, a large area mower, and a utility cart. Mr. Sandeen asked about the capacity
of the two conference rooms. The design team stated the larger conference room would support 25
people. Mr. Sandeen asked about the solar capacity of the roof. The design team stated that the
HVAC systems would be placed on the north side of the building and would not shade the solar.
Mr. Sandeen stated that he is in support of the crematory-ready design.
Ms. Hai stated that she is in support of the crematory-ready design, specifically the public service
side, as it will contribute to future growth and employment for the Town.
David Kanter, Vice-Chair of the Capital Expenditures Committee, stated for the record that there
is already a $300,000 growth due to the delay that has happened and requests that the Board keep
this information in mind when going into Annual Town Meeting. He also expressed concern about
adding another $100,000 in costs and that the location of the mechanical equipment would limit
solar production.
John Flynn, 1 Hunt Road, expressed concern over the use of the term “crematory-ready”. He
suggested the term “future growth” might be more appropriate.
3. Memorial Bench Donation on Minuteman Bikeway
Dave Pinsonneault, Director of Public Works, presented a memorial bench donation for the
Minuteman Bikeway. An Arlington cyclist died in a collision on the Minuteman Bikeway last year
and the victim’s family has requested a memorial bench on the bikeway in their honor. Mr.
Pinsonneault has consulted with the Lexington Bicycle Advisory Committee on the location of the
bench. A formal approval from the Board would be needed in order to accept the donation and the
location of the bench.
Mr. Pinsonneault stated that there is a long, flat area near Four Seasons that would make a great
location for the bench. The victim’s family is proposing to fund a granite bench with little to no
maintenance from the Town staff.
Ms. Barry inquired if there were a bikeway bench policy.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the donation
of a bench to be placed along the Minuteman Bikeway at a location agreeable to the Department
of Public Works.
4. Solar Request For Proposal Contract Award
Shawn Newell, Assistant Director of Public Facilities; Kevin Batt, Town Counsel; and Jessica
Wall, Associate at Anderson & Kreiger LLP, presented an update on the Solar Request For
Proposal project. The solar battery storage canopies and rooftop arrays project still requires
approval from the Conservation Commission, the School Committee (on an upcoming agenda),
and final approval by Town Counsel. The execution of the contract by the Town Manager is
subject to the aforementioned approvals and any other outstanding permits.
Mr. Newell reviewed the figures and statistics from the project and reviewed the expected
savings from the Phase III Solar Storage project if approved by the Board. The annual savings
to the Town would be $371,200 with a 20-year total value of $5,608,976 across the seven sites.
He stated that the expected solar production at Lexington Children’s Place and Hastings School
exceeded expected electricity use and would make those schools net positive. The total
expected solar production from the entire project will be about 30% of the Town’s municipal
electricity use. All Town and Eversource approvals have been received with the exception of
the Conservation Commission and the School Committee. The Planning Board has granted an
approval with exceptions. The construction designs are 100% completed at this time and the
anticipated arrival of equipment at the sites would be sometime in May or June. Most of the
work will be completed in the summer of 2020, but anything past August will also be
completed on the weekends. The focus would be on the carports in June. The commercial
operation date would be October of 2020. Any delays in approvals in late December or early
January would impact the construction timeline.
Ms. Barry requested clarification of the open issues mentioned in Mr. Batt’s memo regarding
battery storage.
Mr. Batt stated that the issues surrounding battery storage involve the timing of the acquisition
and the delivery of the batteries and interconnection approvals from Eversource, which may
include delays. The goal is to ensure that the batteries deliver the storage that it intends to for
the Town, as there are risks and consequences involved if they are not fully operational. The
Standards of Operation need to be worked out in order for the Town to see the tax benefits.
The demand charges would still need to be worked out in the Operation & Maintenance
Agreement (O & M) and the Power Purchase Agreement (PPA). Currently, the O & M
agreement has not yet been drafted.
Mr. Newell stated that they have been working with Ameresco on an O & M agreement and
he is confident that they will have a plan that works for both the Town and Ameresco.
Mr. Sandeen speculated that Lexington may be the first town in the State to have a Net Zero
school. He is encouraged that the Town is currently moving into Phase III of our solar energy
installations and looks forward to the increased revenue and solar energy they will generate.
Ms. Hai expressed concern that the Conservation Commission and the School Committee have
not yet taken their votes on this project.
Mr. Pato said he supports the project and looks forward to the savings and environmental
benefits. He stated that he believes moving to battery storage is critically important and
emphasized the importance of a good O&M agreement to manage that aspect of the project.
Mr. Lucente said he is very comfortable moving forward with the project and expressed
appreciation to Mr. Newell and Mr. Voss for an in-depth briefing they provided to Ms. Hai and
him.
David Kanter, Vice-Chair of the Capital Expenditures Committee, inquired about the
likelihood of contingency or variability in the bottom line when the totals are reviewed for
development of electricity, feedback, et cetera given the amount of geotechnical work pending
completion.
Mr. Newell stated that the geotechnical work would be the responsibility of Ameresco and
would not cost the Town any money.
Jackson Dowdy, Ameresco representative, stated that the geotechnical work is intended for
Ameresco’s warranties. There is no risk in the price changing drastically.
Dawn McKenna, Chair of the Tourism Committee, inquired if it has been documented that the
Visitors Center will be credited the savings received from this project.
Mr. Newell stated that the only building that would be receiving a credit is the new Lexington
Children’s Place, and given that the building is a school, the credits received would most likely
go to a school building, but he is not the one to make that decision.
Mr. Malloy stated that when the project is completed, the Town can amend the Schedule Z and
where the credits are applied would be reviewed at that time.
Lin Jensen, 133 Reed Street, inquired if there were pictures of the solar panels available online,
as well as a breakdown of the savings to the Town.
Judy Crocker, Safe Routes to School Coordinator, inquired if there would be any change in the
circulation patterns at the schools with the installation of the solar canopies.
Mr. Newell stated that there would be no changes in the circulation patterns at any of the seven
sites.
Sebastian Fairbairn, 11 Utica Street and student at the Jonas Clarke Middle School, inquired
how the canopies would affect the growing wildlife in between the parking spaces.
Mr. Newell expressed that he has no concerns, as the grass at all of the sites will be monitored.
Mr. Kanter requested that the language be amended in the motion by adding an “or” because it
will bind or preclude the Town.
The motion was amended to include the following statement: “…or authorizing the Town
Manager as the sole signatory on those agreements…”.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the
Town Manager to execute the agreements between Ameresco, LLC and the Town of Lexington
related to the Solar RFP issued by the Town, subject to the final approval by the School
Committee authorizing the School Superintendent to sign the agreements or authorizing the
Town Manager as the sole signatory on those agreements; the Conservation Commission
providing approval of the projects; for the Town Counsel's sign off on the legal form of the
agreements; and any other permits required being obtained.
5. Approval of Schematic Design of Police Station
Mike Cronin, Director of Public Facilities; Jeffery McElravy, AIA, Principal, Public Safety at
Tecton Architects; and Mark Corr, Lexington Chief of Police, presented an update on the
Lexington Police Station schematic design project. Tecton Architects and the Department of
Public Facilities are seeking the Board’s approval of the schematic design in order to keep the
project moving forward.
Mr. McElravy stated that the current status of the schematic design for the police station and the
pending location have pushed the original construction schedule out from February of 2020 to
February of 2021. The original budget was set in 2017 for a 2020 start date of construction, and
with the current setback, the numbers have been updated to reflect the timeline delay. The new
square footage for the design proposal on Massachusetts Avenue is now 34,791 square feet.
Parking has increased by six spaces and the front door remains the same. An existing façade will
remain intact in the front of the building, but the remainder of the building will come down. There
is a possibility for achieving Net Zero at this building, but the roof will not support the number of
solar panels needed to accomplish that and would need to be assessed. The project meets a LEED
Silver rating, but is on track to attain LEED Gold certification. The current cost estimate of the
entire project is $28,757,151, which has increased by $3.1 million from the original estimate in
2017.
Mr. McElravy requested the following information from the Board: whether or not to pursue LEED
certifiable versus LEED certified, consideration for Value Engineering (VE), and whether or not
to proceed into design development.
Mr. Sandeen stated that he is pleased with the high efficiency envelope, the all-electric design, the
commitment to indoor air quality and the air filtration incorporated into the design. He appreciated
the potential for the project to be net zero and the potential resilience benefits of including energy
storage in the design. He expressed concern over the dramatic cost increase of the project. He
stated that he has a preference for LEED certified versus LEED certifiable for the building.
Ms. Hai stated that in reference to the locker rooms, the women’s locker room does not have a
space for wet gear, but there is a space in the men’s locker room. She also expressed that she was
pleased with the concept of one nonbinary facility being incorporated into the design. She
expressed concern over the dramatic cost increase of the project.
Mr. Pato expressed concern over the dramatic cost increase of the project, the cost regarding the
preservation of the historic façade, the maintenance and redesign of the handicap accessibility
ramps, and the inclusion of the Hosmer House. He supports the LEED certification at a reasonable
cost.
Mr. Lucente stated that the LEED certifiable suffices and does not feel there is a need to be
certified. He expressed concern over the dramatic cost increase of the project. He supports VE
consideration for this project and the use of the Integrated Design Policy. He inquired about the
temporary stormwater treatment area.
Mr. McElravy stated that in order to meet the LEED requirements, they need to manage stormwater
quality on the site.
Mr. Lucente expressed concern over the east elevation and feels as though it does not belong with
the municipal campus.
Ms. Barry expressed concern over the dramatic cost increase of the project. She is concerned that
the project seems like it would not be ready for Annual Town Meeting. She asked for an updated
cost for the renovated temporary space. Ms. Barry also questioned if building a completely new
police station outside of the Historic District would potentially save money. She also raised the
need of being able to bring the project information forward to the Community as a unified Board
for a successful debt exclusion vote. She does not support spending money for the LEED
certification.
Mr. Sandeen expressed the need to go well beyond Value Engineering to achieve the cost savings
that the Town is looking for. He is open to relocating the police station to another site for cost
savings. He expressed concern about spending over a million dollars to maintain a façade. He
asked that the Town consider the total project cost, including all relocation expenses, in making
this decision.
Ms. Hai stated that if there were any future plans to use the building of the existing police station,
some work would have to be done regardless in order for it to be fully operational. She expressed
that she is not interested in furthering the conversation in regards to relocating the police station.
She would like to have a conversation about the value of maintaining the façade.
Mr. Pato stated that the Town is not ready to clearly articulate the cost of the project to the residents
and cause financial pressure on the community. He expressed that he does not feel this project is
ready for Annual Town Meeting. He felt more discussion with the Historic District Commission
is necessary before proceeding to Town Meeting.
Mr. Lucente expressed that the Town has already spent a lot of time and money on redesigning the
police station at its current location on Massachusetts Avenue and does not feel as though it needs
to move. He stated that something needs to be done, but is unclear on how to sell this project to
the community.
Ms. Barry asked for clarification about what the Board was being asked to vote on.
Mr. McElravy stated if the Board were in support of design development, the architectural design
team would begin the work on Value Engineering. The design development would be put on hold
until the Value Engineering and new cost savings were developed further.
Chief Corr expressed that the redesign process has been frustrating with a lot of delays. He stated
that the police programming has not impacted the cost increases and the dramatic cost increase
was due to the sustainability factor that has been included over the past three years. He inquired if
deadlines could be set to make decisions on the process in an effort to move forward.
Ms. Hai expressed that having the police presence remain in the center of town is important.
Mr. Pato stated that his preference is not to reduce the police programming and he would like to
see the police station relocated to another part of town.
Mr. Lucente stated that he is still comfortable with the police station remaining in the center of
town.
Ms. Barry feels that the Board has a fiduciary responsibility to the community to bring the best
project forward and she is open to the police station being in either the current location or another
part of town.
Mr. Sandeen echoed the sentiments of Ms. Barry. He expressed that there would be a value in
researching comprehensive cost savings of the police station in another location.
David Kanter, Vice-Chair of the Capital Expenditures Committee, requested some clarification in
regards to the parking areas, as well as funding for the façade. He expressed that the location is
crucial.
Todd Rhodes, Sustainable Lexington Committee, stated that the committee supports the design
and the programmatic needs of the Lexington Police Department. He stated that the escalation
costs will continue to increase as the project delays. He stated that the committee supports
performance over a certificate in regards to the LEED.
George Burnell, Precinct 7 Town Meeting Member, expressed that the increase cost delay would
be offset by the inflation of income next year. He stated that the cost percentage for the resources
would be the same each year, so he would like the Town to take their time to make sure that the
project is done right.
Jon Himmel, Chair of the Permanent Building Committee (PBC), stated that in regards to the high-
performance policy, the performance of the building superseded the LEED Silver rating. He
suggested that the building be made LEED certifiable. He urges that the project go through a
validation process.
Dawn McKenna, Precinct 6 Town Meeting Member, expressed that the project is important
because the community values public safety and the police station is the first building people see
when entering the Town. She expressed disappointment in regards to the façade of the building
and how it would be maintained if the project remains on Massachusetts Avenue.
Bob Pressman, 22 Locust Avenue, stated that the monthly construction costs will eat anything that
the Town would hope to gain from Value Engineering. He expressed that by amending the design,
the cost of the project would increase.
Mr. Lucente stated that the topic of the schematic design for the Police Station will be brought
back to the next Board of Selectmen meeting on January 6, 2020.
Mr. Malloy stated if the direction of the Board were to move forward with the project, and to give
the Town Manager the direction, that the increase in cost be built into the tax revenue allocation
model, so that he could make sure that there is not an additional cost to the taxpayers.
The Board of Selectmen exited for a brief recess and returned at 10:00 p.m. calling the meeting
back to order.
6. Proposal for New Noise Bylaw - Construction Noise
Dan Koretz, Noise Advisory Committee, presented the committee’s proposal to amend the
Lexington Noise Bylaw to further restrict hours and days for construction projects to better
protect residents from noise pollution.
Mr. Koretz stated that the current bylaw does not state much in terms of restrictions and is
extremely lenient for the construction noise aspect. The proposal to amend the bylaw would
include the following recommended restrictions: reduction of contractor hours on weekdays
from 13 hours to 10 hours from 10:00 a.m. to 5:00 p.m., reduction of allowable hours on
Saturdays starting at 9:00 a.m., prohibiting hours on Sundays, longer hours for residents on
weekdays until 9:00 p.m., the allowance of residences to perform work on Sundays, and the
addition of a provision for jackhammers on weekdays to eight hours.
Mr. Pato mentioned that the portion of the citizen article for Annual Town Meeting relating to the
noise bylaw applicability times has been eliminated. The petitioner did not want to interfere
with recommendations from the committee. The citizen article will require a noise reduction
plan issuance and require sound barriers around the construction perimeter if the noise
would exceed five days.
Ms. Barry stated that outreach to the community would be important and suggested at least
one public hearing take place.
Mr. Sandeen stated he supports the proposed warrant article. Mr. Sandeen asked if this
would move forward as a citizen’s article or a Board article. Mr. Malloy said that it would
be put on the warrant as a Board article.
Vicki Blier, Precinct 9 Town Meeting Member, inquired about the enforcement of the bylaw
restrictions.
Mr. Koretz stated that there is already an enforcement provision in the bylaw and that
section was not amended by the committee for this proposal.
Mr. Pato requested that the bylaw be made broad enough to set fines, since the article is
being brought forth by the Board of Selectmen to Annual Town Meeting.
David Kanter, Precinct 7 Town Meeting Member, expressed concern that extending the
resident hours would be a nuisance and suggested that it be made clear that residents cannot
operate heavy equipment.
The Board was unanimous in support of the Noise Advisory Committee proposal pertaining
to construction noise pollution.
7. Safe Routes to School Update
Judy Crocker, Safe Routes to School Coordinator, presented an update to the Board on the
Safe Routes to School program. The program is a federally funded initiative and is run
through the Massachusetts Department of Transportation. The focus of the program is
exercise, safety, and fostering a sense of community through bussing, walking and biking
to school. The public health initiative focuses on the following aspects: Evaluation,
Education, Encouragement, Enforcement, Engineering, and Equity.
Ms. Crocker stated that in terms of bus ridership, one bus is equivalent to 36 cars in terms
of output. In 2012, the Town of Lexington had 18 buses and now there are 36 buses. The
goal is to remove more cars from the road. The bus usage has increased to 81% since 2012
and it is the safest way to get to school.
Ms. Crocker stated that the group is looking for guidance from the Board on how to move
forward by finding a “home” for the Safe Routes to School program. The next steps for the
program would include: the incorporation of pedestrian safety into the health and wellness
curriculum, working on the traffic mitigation and safety policy at all schools, to serve as an
institutional source of knowledge for the Town, and a proposal for an amendment to the
complete streets/wellness policy.
The Board commended the group on their outstanding work and look forward to assisting
the group in finding a “home” within the Lexington committee structure.
8. Presentation - 75th Anniversary of End of WWII Event
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George Gamota, Chair of the citizen’s Ad Hoc Committee for Celebrating the 75 Anniversary
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of World War II, presented the proposed events for the commemoration of the 75 Anniversary
of the end of World War II. The events are set for May of 2020 and will focus on the role of
individuals from the Town of Lexington.
Mr. Gamota stated that it has been difficult to identify those who have served from Lexington
in World War II. There are currently 59 fallen soldiers noted from the Town. The committee
is requesting a plaque dedicated to the “Fallen 59” to be on display at Cary Memorial Building.
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The dedication of the plaque would take place on Memorial Day of 2020 on the 75
Anniversary. The committee is seeking permission from the Board for the plaque and the
dedication ceremony. The committee would raise funds and seek grant applications for the cost
of the plaque.
Mr. Gamota stated that the committee is also seeking support from the Board to put up banners
in May, September, and November of 2020.
Ms. Barry recommended getting in touch with the Town Manager’s Office as they oversee the
current Banner Policy. She also asked that the Monuments and Memorials Committee be
consulted in relation to the proposed plaque.
Dawn McKenna, Chair of the Tourism Committee, stated that there is an existing plaque that
was approved, but based on its history, it was not appropriate. Also, the Economic
Development staff will be working to help with the publicity of the events to help draw people
to the Town.
Ms. Barry stated that she wanted to clarify to the audience that this group was not a Town
committee.
The Board was in support of the creation and location of the plaque with the review by the
Monuments and Memorials Committee. The Board recommended seeking approval and
support for the banners from the Town Manager’s Office.
9. Award Bid for Munroe Building Lease
Mr. Malloy presented the Request for Proposal (RFP) that was advertised by the Town, for a long-
term lease on the Munroe Building. The Munroe Center for the Arts was the sole bidder for the
lease. The RFP had a formal rating system for rating the bids and the Munroe Center for the Arts
complied with all of the bid requirements. The Munroe Center’s bid was rated as a 2.6 on a 0-3
scale which brings it between "Advantageous" and "Highly Advantageous". The price proposal is
$2,000 per month.
George Burnell, Precinct 7 Town Meeting Member, inquired about the dollar amount the Town
would receive from the Munroe Center for the Arts for their occupancy of the building. He
expressed concern in regards to the amount of rent charged being able to cover the maintenance of
the building.
Mr. Malloy reiterated the price of $2,000 per month. He stated that part of the maintenance will
be financed by the Town and other large donors.
Cristina Burwell, Executive Director of the Munroe Center for the Arts, stated that the Center has
contributed to the maintenance of the building by having replaced the roof, having resurfaced the
parking lot, and having added attic insulation for heating purposes.
The motion was amended to include the specification of the Munroe Building.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to award the bid
for the Munroe Building lease to the Munroe Center for the Arts as per the bid and authorize
the Town Manager to finalize and execute the lease agreement.
10. Tax Bill Insert
Mr. Malloy presented the recommendation of the Property Tax Abatement & Exemption
Committee for a tax bill insert regarding the Town's Property Tax Deferral Program to be
included with the third quarter tax bill.
Ms. Hai stated that she did not like the phrase “Attention Seniors” on the insert. She did not
feel like it needed to be included.
Ms. Barry expressed that the insert was too wordy and lacked graphics.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the tax
bill insert regarding the Tax Deferral Program to be included in the third quarter property tax
bill mailing.
11. Discuss Formation of Committee for 250th Anniversary of Battle of Lexington
Ms. Barry presented a draft of a committee charge for the formation of a 250th Anniversary
Committee for the Battle of Lexington. The anticipated celebration for the anniversary events
would take place in 2025.
Ms. Barry stated that a “quad-town” committee had been formed between Concord, Lincoln,
Bedford, and Lexington with the Minute Man National Historical Park. The first meeting of
the committee had been postponed due to a snowstorm.
Ms. Hai inquired if any of the groups listed in the charge were contacted in regards to
inclusivity.
Ms. Barry stated that Easter falls on the same weekend as Patriots’ Day in 2025 and may
impact events.
Mr. Lucente stated that he wanted to further review some of the groups listed on the charge.
He suggested that the Bicentennial Corporation charge be referenced to assist in the charge for
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the 250 Anniversary.
Dawn McKenna, Chair of the Tourism Committee, stated that one of the goals of the committee
was to support the Board in organizing this particular celebration. She pointed out that the tour
guide books and magazines plan three to four years out, so it is important to start the process now.
Mr. Lucente stated that he would like to assist Ms. Barry with editing the charge and present it at
the next Board of Selectmen meeting on Monday, January 6, 2020.
12. Update on Community Preservation Committee Annual Town Meeting 2020
Mr. Pato presented a brief update on the Community Preservation Committee’s (CPC) FY2021
Community Preservation Act (CPA) projects. The CPC has reviewed a collection of 17
proposals for allocation of funds at Annual Town Meeting. The committee has voted to support
14 of the 17 proposals. The remaining three proposals were deferred for consideration pending
additional information.
The projects have been identified as follows:
OPEN SPACE
Daisy Wilson Meadow Preservation
HISTORIC RESOURCES
Battle Green Master Plan- Phase 3
Archives & Records Management/ Records Conservation & Preservation
Restoration of Margaret Lady of Lexington Painting
RECREATION
Athletic Facility Lighting
Park & Playground Improvements Sutherland
Park Improvements- Athletic Fields
Park Improvements- Hard Court Resurfacing Valley Tennis Courts
Parker Meadow Accessible Trail Construction
Wright Farm Site Access Planning and Design
COMMUNITY HOUSING
Greeley Village Community Center Preservation Project
116 Vine Street Design Funds
ADMINISTRATIVE BUDGET
Administrative Budget
CPA DEBT SERVICE
Projected Debt Service
Deferred waiting for more information
Conservation Land Acquisition (Open Space and Community Housing)
Athletic Fields Feasibility Study (Recreation)
Farmview Supplemental #2 (Community Housing)
Mr. Pato stated that the only item that the Board has not seen came from Greeley Village, from the
Lexington Housing Authority, for the preservation of their community center outdoor space.
Mr. Pato stated that the Board will hear more details about CPA funding regarding the Farmview
Supplemental #2 item at the next Board of Selectmen meeting on January 6, 2020.
13. Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee
Update
Ms. Hai presented an update to the Board on the Special Permit Residential Development Zoning
Bylaw Amendment Ad Hoc Committee.
Ms. Hai stated that the committee has not met since her last report, as they are in the final stage of
putting together a Request for Proposal (RFP) for a consultant to assist with the actual drafting of
any zoning. The consultant would assist in addressing any issues that were raised in the hearings
or the report that was given at Special Town Meeting. The RFP would be drafted by Town staff
and not the committee.
Ms. Barry inquired if the committee would be ready for Annual Town Meeting.
Ms. Hai stated that the committee would not be ready for Annual Town Meeting because there
would not be enough time to get the RFP out and to hold public hearings.
14. Selectmen Committee Appointment and Reappointments
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Betty
Gau to the Lexington Bicycle Advisory Committee as a member for a term set to expire on
September 30, 2021.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint
Robin Lovett as a full member on the Historic Districts Commission representing the Cary
Memorial Library for a term set to expire on December 31, 2024.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Susan
Bennett as an associate member on the Historic Districts Commission for a term set to expire
on December 31, 2024.
15. Application: Common Victualler License - CHFP The Hangar, LLC d/b/a Craft Food Hall
Project, 3 Maguire Road
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
Common Victualler License for Craft Food Hall Project, 3 Maguire Road, for the hours of Monday
through Thursday 8:00 a.m. to 10:00 p.m., Friday 8:00 a.m. to 11:00 p.m., and Sunday 11:00 a.m.
to 10:00 p.m. pending final approvals from the Building, Health, and Fire Departments.
16. Application: Entertainment License - AB Inn’s LLC d/b/a The Inn at Hastings Park, 2027
Massachusetts Avenue
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
request of the Inn at Hastings Park for an Entertainment License for live music on New Year's
Eve until 1:00 a.m. on January 1, 2020.
17. Application: Entertainment License - Starbucks Corporation d/b/a Starbucks Coffee #866,
1729 Massachusetts Avenue
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve an
Entertainment License for Starbucks Corporation d/b/a Starbucks Coffee #866, 1729
Massachusetts Avenue, for the purpose of providing pre-recorded background music within the
restaurant.
18. Annual License Renewals
Mr. Lucente stated the following establishments have confirmed that they will not be renewing
their Liquor Licenses: Bulpan Grill & Lounge; Tio Juan’s Margaritas Mexican Restaurant –and
Apex Wine and Spirits.
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign
the license renewals, as follows:
Liquor License – All Alcohol Common Vicutaller
Beijing Cuisine Bruegger's Bagels
Bertucci’s Dunkin Donuts (317 Woburn Street)
Craft Food Hall Project Lexington House of Pizza
Lemon Grass Panera Bread
Royal India Bistro Pine Meadows Golf Club
Ride Studio & Café
Liquor License – All Alcohol
Pending Completion of Documents Spice Box
Il Casale - Inspection Starbucks (60 Bedford Street)
Ixtapa Cantina - Inspection The Upper Crust
Waxy O'Connor’s - Inpection Waxy O'Connor's
Liquor License All Alcohol Inn Holder Coin
Inn at Hastings Park Waxy O'Connor's - 2 Pool Tables
Waxy O'Connor's - Juke Box
Liquor License – Wine and Malt
Upper Crust
Entertainment
Liquor License – Package Store Ride Studio Café
Busa Spice Box
Vinebrook Bottle Starbucks (60 Bedford Street)
Upper Crust
Liquor License – Club All Alcohol Waxy O'Connor's
VFW
CONSENT AGENDA
1. Water & Sewer Commitments
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve Water and
Sewer Commitment Section 3 in the amount of $4,745,018.58.
2. Water & Sewer Adjustment
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Water
and Sewer Adjustment as approved by the Water Sewer Abatement Board (WSAB) on January
24, 2019 in the amount of $3,134.70.
ADJOURN
Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn the meeting
at 11:39 p.m.
A true record; Attest:
Stacey Prizio
Department Assistant