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Home My WebLink About2020-07-27 SB Packet - Released SELECT BOARD MEETING Monday, July 27, 2020 Conducted by Remote Participation* 6:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update and Discussion 6:10pm • Strategies, Implementation, Community Response Actions and Reopening Efforts Related to COVID-19 Guidelines and Directives 2. Discuss Potential Approval for Commercial Business Use of Town Property During 6:30pm COVID-19 & Update on Business Grants 3. Update and Discussion on Next Steps for Social Racial Equity Initiatives 6:45pm 4. Update on Massachusetts Clean Energy Center Heatsmart Program 7:15pm 5. Proposed Changes to Lexpress Routes and Fare Changes 7:20pm 6. 2020 State Primary Election 7:40pm • Warrant for State Primary Election • Early Voting Location and Hours • Safety Standards for Polling Locations 7. Review Proposed Special Town Meeting Dates 7:55pm 8. Discuss Proposed New Police Station 8:1Opm 9. Town Manager Creation of 2020 Working Group 8:20pm 10. Update on Cary Memorial Library "Cary Out" Service 8:35pm 11. Town Manager Committee Appointment/Reappointment 8:45pm 12. Approve Minutes 8:50pm CONSENT AGENDA 1. Water& Sewer C ommitments ADJOURN 1. Anticipated Adjournment 9:OOpm *as per Executive Order regarding remote participation:https://www.mass.gov/doc/open-meeting- law-ord er-march-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https.Ilzoom.us%/97925587511 Whone one-tap: +13126266799„97925587511# or+19294362866„97925587511# Telephone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 979 2558 7511 The next regularly scheduled Select Board meeting will be held by remote participation on Monday, August 10, 2020 at 7:00 pm. Hearing Assistance Devices Available on Request �� ®ryl All agenda time and the o&er of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: COVID-19 Update and Discussion PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.1 SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 6:10pm ATTACHMENTS: Description Type D `T23?000V/IID119Update (A%cr14!VC°:riIK) COVID-19 UPDATE 7/23/20 Updated Public Health Information (as of 7/23/20): • 332 Confirmed (cumulative) Cases in Town of which 3 are active cases. Town/School/Community: • All Town Departments have partially returned to work with staff working in the offices 25%of the time and 75%working remotely. We have the following schedule for the Industrial Hygienist: o HVAC- Draft Guidance writing in progress. Expected to be issued on or around 7/24 o Cemetery Office—Draft Guidance writing in progress. Expected to be issued on or around 7/24 o Department of Public Works— In the Document Que, pushing to have this by 7/31 o Library—In the Document Que, pushing to have this by 7/31 o Community Center—In the Document Que, pushing to have this by the week of 8/3 o Town Office Building—In the Document Que, pushing to have this by the week of 8/3 o Visitor Center—In the Document Que, pushing to have this by the week of 8/3 o Police Department- In the Document Que, pushing to have this by the week of 8/3 • In all respects,the Town will continue to monitor statewide and national trends before having employees return permanently to ensure their safety and that of the public. • We continue to have a regular, conference call every Wednesday morning at 8 AM with the Senior Management Team and Health Officials to review the change in the number of local cases and discuss actions the Town is taking and to discuss any issues or concerns of various departments. • The following establishments have been approved for outdoor dining with alcohol service: o II Casale o Via Lago o Ixtapa o Marios o Upper Crust Pizza o Town Meeting Bistro (at the Inn at Hastings Park) • The Library is providing curb-side "Cary Out" services and reviewing next steps. 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U 0 0 m .......... 0 Ln ro u 73 ai E 0 u 0 0 Ln C) U) James Malloy From: David Neylon Sent: Thursday,July 23, 2020 3:05 PM To: James Malloy; Carol Kowalski; Kari Sasportas; Sean Dugan; 'Wendy Heiger-Bernays' Subject: Lexington COVID update: 7/23/20 Follow Up Flag: Follow up Flag Status: Flagged Hi all, I wanted to share this weekly COVID update for Lexington. Thanks, David Lexington COVID Update:July 23, 2020 • 332 total confirmed Lexington cases as of 7/23/20 • 62 total probable Lexington cases as of 7/23/20 • 3 have not cleared isolation (recovered) at this time • 47 suspect fatalities related to COVID(44 of 47 deaths related to LTCF)* (self-reported by LTCF;not checked against official death certificates.) • Approximately 94%of suspect COVID-related deaths are related to long term care/assisted living • Contact Tracing Collaborative continue to assist LBOH with follow up of confirmed cases of COVID as needed • 3 Lexington Public School nurses are continuing to assist with case follow-up throughout the Summer months • LBOH has communicated with MDPH, healthcare providers and surrounding municipalities re: updated recommended public health follow up for serology testing Long Term Care Facilities and Assisted Living Facilities On June 30, MPDH released a new testing surveillance plan for LTCF. From July 1 through July 191h, LTCF will need to test all previously negative or previously untested staff to establish a baseline. 1 • If there are no positive staff found in the initial baseline testing,the LTCF will need to perform staff testing every two weeks (either a representative sample of 30%of staff,or 100%of staff, depending on current regional disease data). • If the initial baseline testing reveals one or more positive staff, testing of all staff will occur weekly_until there are no new positive staff for two consecutive weeks. LTCF will also conduct one-time retesting of all previously negative residents to identify any new resident cases and to assist in proper cohorting. After weekly testing of all staff reveals no new positive staff for two consecutive weeks, staff testing will revert to once every two weeks. Again,whether all staff or a representative sample of staff will be tested will be dependent on regional disease data. Please see attached memo for more information CareOne Lexington: • Total#of positive resident cases (cumulative, including fatalities): 75 • Total#of suspect or confirmed fatalities(included in the number above): 24 • Current resident census (as of 7/15/20): 118—1 of 4 units has been designated as a quarantine unit(14 current patients) • Staff-35 staff have tested (+) and completed their isolation period • No current staffing needs; no critical PPE needs • CareOne completed MDPH infection control audit on 6/11/20 and received a 27 out of 28 score. Pine Knoll: • Total#of positive resident cases (cumulative, including fatalities): 52 • Total#of fatalities (included in the number above): 16 • Current resident census (as of 7/23/20): 62—there are no residents currently in quarantine • Staff-At this time there have been 19 staff test(+) out of total of approximately 85 total staff; all positive staff have completed their isolation periods • Pine Knoll completed their third MDPH infection control audit on 6/19/20 and received a 28 out of 28 score • Pine Knoll is open to admissions at this time;they have 2 units for COVID-recovered patients and one unit for new admissions (who require 2 negative nasal swabs prior to admission and are required to undergo 14 day quarantine upon admission) Brookhaven • Total#of positive resident cases (cumulative, including fatalities): 11 • Total#of fatalities (included in the number above): 3 • Current resident census (as of 7/21/20): 398-across Skilled Nursing(22),Assisted Care (16) and Independent Living(360) • Staff- 14 staff have tested (+); all staff have completed their isolation periods at this time 2 • Brookhaven had a Centers for Medicare and Medicaid Services (CMS) COVID infection control audit on March 30th and a MDPH audit on 6/22/20 without issue Youville Place • Total#of positive resident cases (cumulative, including fatalities): 21 • Total#of fatalities (included in the number above): 1 • Current resident census (as of 7/23/20): 79-across traditional assisted living (58) and a memory care unit(21) • Staff- 11 staff have tested (+) of 61 staff that were tested by National Guard; all have completed their isolation periods Artis Senior Living • Total#of positive resident cases (cumulative, including fatalities): 0 • Total#of fatalities (included in the number above): 0 • Current resident census (as of 7/21/20): 23 (utilizing 3 of 4 units—Artis is exclusively 'memory care') • Staff-4 staff have tested negative as a result of community or household exposures • Artis is open for admissions and has welcomed their first new resident,who has tested COVID (-)x2 and is completing 14 day quarantine (staying in separate unit, with dedicated staff) David Neylon RN, MPH, REHS/RS Public Health Nurse Lexington Office of Public Health 1625 Massachusetts Avenue Lexington, MA 02420 (781) 698-4509 (phone) (781) 860-5884 (confidential fax) dnevlon@lexingtonma.aov Note;I now work in Lexington on Tuesdays, Thursdays and Fridays As of January 1, 2019, the Lexington Town Office Building will be open Mondays, Wednesdays and Thursdays from 8:30am to 4:30pm, Tuesdays from 8:30am to 7.00pm, and Fridays from 8:30am to 1:OOpm. 3 O N O N N N _A 3 A = V vi a o a� 4w _� N � O cn LL- m tn h o v) ca •— � V 4w p ~ v N p 3: ul « � ' O J N N O � s � V N N C� G C m W M r-I cV m :I- N "O 1,0 N N N N m t F, N �1 ( a) N W a) N w N � N p 3 � w vi H u V G7 LA J to a) U) L O (D > u >(3) M o > O N i U4- O m O o � u M Q L -J u d1 LU a) 3 V) fu O f O c V v _ p I�V LA O > N L a Q — u Q L m LL o L^ v QJ V N p> V V ro �_ L 3 V cyi > O Qj ai 0 _ V 0 N > 0 O (D V V J GJ u O r �' O p E al U l7 O +-+ ca O 0 V 0 w a) 0 GJ � V D `^ a� O O O a) � O p z L O — — Dl a+ c V `� � p a�i � v O C) � d O a � m Q(31 J a) s 431 th m Q (Z O a) L LL 4- u Ln ca a) a) `V 4- 4— to — — in +-+ U a) a) a) a) V V a) D (� LAL +— In N N (a M N a) (3) c6 D :3 M LL LL M 'L H d CIL, t V V +- C Q Q Q Q N Ln > i i > Lu .w► " ' 0 w " � V 2 2 2 2 2 2 V z z uu a o 0 0 0 1.10, 1.0 1.0 0 1.01 0 0 1.01 lao, 1.0 0 1.01 0 0 0 l,',, O lb l0 o to o to � O o O o o (.o � 00 O N m r-1 Ln o n O q lfl O O O O I- m M O o0 O O o0 00 N I- In N o0 O N I- A� W d ci Q0 N ci O O O N O O -1 O ri ri .1 N N N W IIIIIIIIIIII"' O ca O iilll' G7 N ICI �III�� lD 00 O O Il- N M O m O O -1 M -i cM-I N -i �t O -1 m m NICI' II"�I�II� N o V � N o -1 N P� o O) U) �T -i o m I� m -1 m 01 F�1 O m o 00 0) oo rn - Ln Ln m 'T m tD w00 N tD m m lfl N � r-1 N r� M Lr) Ol r-1 m M I- M N 0) —1 m M M V N N -td- lD r1 n Ol N r1 00 M to 00 LD O I� M 00 cN-I n N r-1 to M O OCY) m 1- 0 00 M n 00 tD M lD -L °' 00 N Ol L4 M o0 ri d> O 00 M r-1 00 N o 00 00 m O 00 N O m O IIIVuuppl N M -1 to N m lD 1� N N n N M 1� w r1 LM s 0 a) a) a) bbD bbD bbD a) W a) a) W v a) a) W a) a) a) a) W w a) a) a) a) a) GJ � W W a) m m a) m f0 fb Q) Vo f9 Q) u m m ru Vo (ID vl v> a) a) N a) a) v � a) a1 a) a1 a) a) a) a) (I) a) w U U U U U U V V U V V U U V U U U U U U V U U V V rr a) a) O N O O a) O a) O a) a a) O a a) != c O O c > O O D - z O z z Q 0 - z - O z 0 0 0 z 0 0 - - z z - - � O = O tz V O O ullllllllllli• V Lr to Ln to Ln o o to Ln M Ln ^ O O I� O O O O VV V V V -i V V V -i V o ija*1 II'� � Ol Ol QCF) M Ol M c-I Ln 00 N00 Ol O N lD M m M to m Ln 00 v 00 O N —i1 M Ln to I� N N Rt 00 LO N to —i1 W N r-I r-1 r-1 M V m M r-I V N lD N ^ -1 m N -1 ce 2 O m a, 3 O 4+ i L O L O O +O' O �n f£0 i O C +O' L 0 O O m "a i Ate'' to C L 3 �n aJ � C d0 3 N L y C i Y `� L a O W C O N ` aJ L O O L L O a) O C L �+ 3 0 f6 O y L u U 'a bA 4-- E E C c i fn 0 VI H 4a 7 A 'o m a) w a) °�.��►�? aaaaaaaaaaaaaaaaaaaammmmm r V a o 0 0 0 1.01 0 1.0 0 0 0 0 0 1.01 lao, 1.0 0 0 I.R 0 0 O l0 0 o m Ol Ol o o m N o .i 00 l0 Ln I� -;t lD O o0 o M Ln .w Ln Ln o ort Ln 1- o o o m o Ln fo zt o0 1- ,1 m o �t o 1 o0 Ate/ mIII'i' fV O -1 N ci ci O N 0 -1 ci rH -1 O rH m ci O O O W IIIIIIIIIIII"' � O ca O II,II' M O O D wLn O M N M 1 r-1 O M � N M N o V � N 1, N 00 0) �o Ln m m m r-1 � rn a) 0 1°Zi- k 00 OLr) O 1- (V N -i cn ' Ol -i cn r-1 00 0 m r, N to of 00 .--I -1 00 Ln -1 r1 00 N M r-1 -i t Ln � M 0 Mro V N O Ln l0 0o 0 r-1 00 1� r1 Ln Ql Ln t.D N 0 qt to M NIZT M n w �-1 0 m N n -i m 00Zt ro M m � 0o � i � w -L °,,,��, N m O w 00 � a 1 N `I Ln N M M O Ln 11, w co O M m � N O IIIVuuppl N M -1 qt N n � -1 `� Ln M -i I� r-I Ln � N � N LM s 0 O ao a, v v N aa'n N v wv w wv a, to " to � w aJ (3) iJ t L MMQJMWM aJ Vo t v i t t L! 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Y N Q y N SZ to W0 r z N v Q N Q N v v O m T V O T u O T :F E L T L �_V E L T > L � a_V E L T N Y R = c L w Y R = C S L Ol w y R = 'C L Ol w C 00 _ m O 'd ai16 � W .. m � c � � '6 � a •• m � c t � f6 � a •• m � � � u � O r ' E i L 9 E L v 4 E L L v y4'�i9`� fty C O W 0 0 0 0 0 rp O O W O J p 3 R O O W NO V V O r0 ° d Z O V d VI H U S 0 Z O V d Vl f V S JO JO d Z O V a In f N 0 Q O —V LU m �dlfltic,�� 09FF` •� R N N ++ VI K� U ° Z � v O � N N s N v N E5 3 v v (� T O � s � � o oj � v s � = v o� v Q O H v *, V •— m a O 0 0 0 0 0 O O O N CJ 61 00 �O i9 N V rl O t9 N L .�. C N tp W v�i V oc l0 is c0 l0 "It CM > N = a u c ai o 61 m0 rn o W v�i rn� t Obi N m io o �o m � O N o 0 0 0 0 0 0 0 w 0^ 0 0 0 0 �o o co o �o 0 � It ✓1 O O O O� �+1 O� M M 4J L •— v rn ,� oo N od "i m 0 O N O 61 r r V M vi N CO M M O 40 C rl •i M rl t0 Q = N •- � Y N l0 M � M N ~ v� M M � i9 a � •L mLA rl N M ri N 1� Z 6 hIAo 3 Q a � E s d v a - o m T c Lu u o Q u o v v E > s _ o t > c v Y v u_— _ � 00 `n u ufl- w 1 V w 2 0 o d Z O a' in H U w = O o d Z 0 , a in F N a O c Ctm v w m O c6 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Potential Approval for Commercial Business Use of Town Property During COVID- 19 & Update on Business Grants PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager L2 SUMMARY: Attached please fnid the policy that was previously forwarded to the Select Board based on the discussion at the last meeting. As these business activities are on town property that falls under the Town Manager, I am moving forward on the permitting, however, there is a Select Board Policy(also attached)that prohibits companies engaging in business activities on town property that I am requesting the Board waive for the remainder of the pandemic (until the Governor removes the State of Emergency). SUGGESTED MOTION: Move to waive the portion of Item 8 which reads, "engage in business activity" under the Parks and Recreation Facilities Policy to allow the use of Town property for business activities during the current pandemic until such time that the Governor lifts the State of Emergency for the purposes stated in the July 14, 2020 memo (attached). FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 6:30pm ATTACHMENTS: Description Type Cu ne;nuv Sek-%;d lWird Policy ('dA c:r Memu Town of Lexington Economic Development Office b Af•IiIL 19"' MEMORANDUM Date: July 141h 2020 To: James Malloy, Town Manager CC: From: Sandhya Iyer, Economic Development Director, Melissa Battite, Director of Recreation & Community Programs, Casey Hagerty, Economic Development Coordinator Re: Recommendations for Special Use Permitting of Parks &Recreation Outdoor Space The Recreation and Community Programs Department has a permit policy in place that allows for organized use of Parks and Recreation Outdoor facilities. In response to the Covid-19 Pandemic, the requests for special use has become a priority to several Lexington businesses. Economic Development and Recreation staff recommend that utilizing the existing policy can support the local businesses during Phase 3 and beyond. Locations recommended for this use includes • Center Recreation Complex • Lincoln Park Both parks have public parking,provide ample physical distancing, and are in close proximity to Lexington Center. The Town open spaces that may provide an adequate location include Fletcher Park, Depot Square, and Tower Park are currently designed and maintained for passive or special event use, not active Recreation. List of Suitable Locations: 1) Hastings Park 2) Fletcher Park 3) Depot Square 4) Tower Park 5) Center Field 6) Lincoln Park 7) Bow Street Park(East Lexington) We do not recommend using other parks and grounds as that will raise issues such as parking and booking times for the use of the space. We also recommend using properties that are currently permitted through the Recreation Department at this point. Moving forward,we can consider policies for permitting other Town Land. Permit Policy: The Recreation Committee will be meeting tomorrow, Wednesday, July 15'h, at 6:30 pm and one of the agenda items is to review the current Permit Policy. Melissa is recommending to remove the word"Sports"in Tier 5 section that reads as below: Private Clinics, camps, tournaments, or other special uses shall not be eligible for a playing field and/or related facility use permit unless such use is sponsored by the Recreation and Community Programs Department, Lexington Public Schools, or on a case-by-case basis for a recognized Lexington Based Sports Organization. This change will help extend the use of Parks that are permitted by the Recreation Department. https://www.lexingtonma.gov/sites/lexingtonma/files/uploads/field permit policy final.pdf Application: Recreation already has an application that is available on the website. As the request is under Tier 5 Priority Use, the applications will be assessed and considered on a case by case basis. Several factors determine the usability of the location. Some of the factors that we discussed are listed below: 1) Parking Availability 2) Easy accessibility to the park under consideration. For instance, the Bow Street Park located in East Lexington is not easily accessible but is a good location for conducting Yoga. 3) Preference according to the activity specified in the application. For example,yoga and other physical activities may be conducted on natural grass or synthetic grass. Whereas activities such as painting can be conducted on flat or a gravel surface. 4) Requested schedule/times for conducting classes. https://www.lexingtonma.gov/field-reservations/webforms/field-permit-application Fees for using the Parks: The current rate for using the Park as determined by the Recreation Department is $75 for grass fields and$150 for the synthetic filed. There is an additional charge of$35 for using the facility at night for the lights. The Lexington Retailer's Association reached out to the Recreation Department to subsidize the fees during COVID 19 for this special use purpose. The consensus is that the fees should not be subsidized as it is an important revenue stream for the department. https://www.lcxingtonma.gov/sites/lexingtonma/files/uploads/ficIdj2ennit fee_schedule= 2020.pdf Current State Guidelines: Parks and Open Space Walking, hiking, biking, running, land stewardship events (clean-up events, community service projects, volunteer programming), and other activities (yoga, tai chi, etc.,) are allowable activities during Phase 111, Step I in parks and other designated areas such as rail trails, multi-use paths, and bike paths in accordance with COVID-19 guidelines which are enforced locally by staff in the Lexington Office of Public Health as agents of the Lexington Board of Health. Parks and Open Space Guidelines: Visitors must practice social distancing by remaining 6 feet away from others and adhering to all site-specific rules, regulations, and posted signage regarding permitted uses. Face coverings are required for visitors to parks and open spaces in accordance with COVID-19 Order 31: Order Requiring Face Coverings in Public Places Where Social Distancing is Not Possible, to prevent against the transmission of Covid-19. Managing entities may offer or allow third parties to coordinate group hikes, nature walks, and land stewardship activities, such as clean-up events and community service projects only if the program does not require individual ap rticipants to make physical contact in order to engage in the activity. Outdoor education programs shall be consistent with adequate social distancing and limited to groups of 12 or fewer including participants, staff, and instructors. In larger areas there may be more than one group of 12 at one time, provided that adequate social distance and group separation of at least 20 feet can be maintained. Rest of the State Guidelines can be found here: https://www.mass.gov/doe/safety-standards-for- parks-open-space-and-outdoor-education-pro rg ams-phase-iii-step-I-0/download. The Lexington Office of Public Health is available to answer questions about the guidelines and promote understandin og f the guidelines. Sincerely, Sandhya Iyer, Economic Development Director Melissa Battite, Recreation, and Community Programs Director Casey Hagerty, Economic Development Coordinator BOARD OF SELECTMEN REGULATION PARK AND RECREATIONAL FACILITIES Date Approved by BOS: Signature of Chair: 11 P 7 7 7 n 1 2444 i'{'/iJ e The Board of Selectmen for the Town of Lexington, by virtue of its authority to make rules for the use and government of the Public Parks and Recreational areas of said Town, and for breaches of such rules to affix penalties, hereby ordains that within the limits of the Public Parks and Recreational areas, except with the prior written consent of the Board or its designee, it is forbidden: 1. To be in or on Park or Recreation Property from one-half hour after sunset to one-half hour before sunrise except while open for public skating or any other lighted recreational use. 2. To use playing fields except as allowed by the Recreation Department Field Use Policy. 3. To cut, break, injure, deface, defile, or ill-use any building, fence or other construction or any tree, bush,plant or turf, or any other thing or property of said Town. 4. To have possession of or consume any alcoholic beverage, or play any game of chance, or commit any disorderly or improper action; or disturb the peace in any way, or conduct oneself in such manner as to interfere with the rightful enjoyment of the public upon these grounds. 5. To refuse to obey the orders or requests of either the Selectmen or the Police, or other agents of the Selectmen, and to refuse to assist them when required. 6. To make a fire except in designated fire places with permission of the Fire Department. 7. To have possession of or discharge any destructive weapon, firearm, firecracker, torpedo, or firework; to hunt, trap or shoot; injure or have possession of any wild animal or bird; to injure or disturb bird nests or eggs. 8. To post,paint, affix, or display any sign, notice, placard, or advertising device; or engage in business, sell, or expose for sale, or give away any goods, wares, or circulars. 9. Dumping of any kind shall not be permitted within any park grounds, school grounds, and recreation areas. 10. The playing of golf is strictly prohibited, except at Pine Meadows Golf Course during scheduled hours of operation. 11. To operate or park a motor vehicle, including,but not limited to any car, truck, bus, motorcycle, motor bike or snowmobile on park grounds, school grounds and recreation areas, other than in the official use of the Town, or in designated parking areas. 12. To allow any domestic animal, other than dogs on leash to go upon these grounds. All animals, including dogs, are expressly prohibited from school grounds, playgrounds, and playing fields. The exception is a service animal as designated by the American with Disabilities Act. 13. Smoking is strictly prohibited. Compliance with the foregoing regulations is a condition of the use of these premises. Any person willfully doing any of the things above forbidden shall be punished by a fine not exceeding one hundred dollars. Adopted February 9, 1981 Section 12 added June 16, 1997 Revised by Policy Manual Committee 6/27/11. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update and Discussion on Next Steps for Social Racial Equity Initiatives PRESENTER: ITEM NUMBER: Jill Hai, Select Board Member& Jim Malloy, Town Manager L3 SUMMARY: There have been a number of items occurring since the last Board meeting as follows: • Jill Hai and Jim Malloy met with Dr. Aytia Martin from All Aces in Boston who worked with the City of Cambridge on their diversity, equity and inclusion initiatives. We are expecting a proposal for their services any day and will provide it to the Board should we receive it prior to the Select Board meeting on 7/27. • Jill Hai and Jim Malloy also met with the National League of Cities Race Equity And Leadership (REAL)program and also expect a proposal from them within the next few days and will provide that to the Board as soon as it is received. • A large number of our Senior Management Team and Select Board member Jill Hai will be attending a Race, Equity Municipal Action Plan webinar on 8/6 which will include a presentation from the Government Alliance for Race and Equity(GARE). As the Board is aware, we recently joined GARE and will be working toward establishing ongoing training. This program provides an overview of what GARE offers. • We are working on a couple of different statements. One is a statement that is specific to Law Enforcement and is similar to one that Jim Malloy was asked to sign onto regarding the legislation working it's way through the legislature. It has been modified to be more specific to Lexington. We are also started working on a draft value statement with regard to the town's organizational values. • Attached is a flyer on the film"I'm not a Racist,Am I" which will be showing on 8/2-3. SUGGESTED MOTION: No motions at this time, we are planning on making recommendations on how to move forward with All Aces and/or the NLC REAL program by the 8/10 meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 6:45pm ATTACHMENTS: Description Type 4'm N at a Itac ist,Ar a I[ Covet me'la) Ir . ,e-Y-t t 6 !�� o c trams Sig u Match the Movie Aug2-3 ri,. a. Race[Iraq�Y.Q,�(.W�9,a:V'p.Aa,;�fIIV�! ::4rVs rv«aSriti�flon I 'm Not Racist...A m P., p` {qggpp 4 pppp rqrq ppp� (y(y pp�{{� �pp,yy p[ Ih ppU � • r •r ' �� ON��I�V�U!�9i��@I��VFC �I4�� `:�4fa�i��G� �`� C,.w,r1iFi��,�, �,��r�� ,� '��I�� II�I�I�� il[��U« ICIC rate ici,hrmie.o�rn r r • • is � f i i;,„'% � Rl s •t•`Ett••s '� • • • � � ■' • • ■ • AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Massachusetts Clean Energy Center Heatsmart Program PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.4 SUMMARY: At the last meeting the Board heard a presentation on the Heatsmart program and inquired about the obligations of the Town. I've attached the deliverables from the Heatsmart program for the Board's review(this is the FY20 program, when the new contract is released, which is anticipated to mirror this, it will also be provided to the Board). As discussed, this is a one-year marketing program where the MA CEC assists the Town identifying a heat pump contractor for heating and cooling systems and a solar hot water/heat pump hot water contractor for hot water systems. The grant is approximately $5,000 to $10,000 and provides marketing funds to let residents know about the program. One of the main goals we have discussed with the Stella Carr as the Sustainability Director is to develop methods to help residents. SUGGESTED MOTION: No motion is being asked for at this time, when the FY21 program is announced, this will come back before the Board with a request to approve the program and authorize the Town Manager. This is for informational purposes only. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 7:15pm ATTACHMENTS: Description Type �catmfn,il DeEvcrables, ("m er Meal') MA CEC Heatsmart Community Commitment and Deliverables a) Ensure the Community-designated installer proposal review team will be the lead participant in the competitive selection of the Installer; b) Cooperate and collaborate with MassCEC,the selected Installer, and the selected Heatsmart Coach; c) Make a reasonable effort to participate every other week in a conference call between MassCEC,the Heatsmart Coach, and the Installer; d) Ensure that the Heatsmart Coach agrees to,signs, and abides by the Heatsmart Coach Commitment Form; e) Refer to the Program as "Heatsmart Massachusetts" or"Heatsmart Mass" in all community outreach materials and marketing efforts; f) Direct individuals interested in participating in the Program to MassCEC's Heatsmart Massachusetts website and/or its own website in the event that the Community sets up a website to publicize the Program; g) Request and receive approval from MassCEC for all Community-developed marketing materials in advance of distribution.The Community agrees that MassCEC shall have the right to make use of and disseminate, in whole or in part, all work products, reports, and other information produced by the Community in the course of the Program. Community agrees to include the "MassCEC", "DOER", "Heatsmart Mass" and "Installer" logos on any and all outreach materials that may be developed directly by the Community; h) Provide MassCEC, upon request,with all email addresses of leads and contacts collected through the Program; i) Notify MassCEC in advance and collaborate with MassCEC on any events or news conferences concerning the Program. In any media produced by the Community,the Community will not represent that positions taken or advanced by it represent the opinion or position of MassCEC. All media produced by the Community is subject to MassCEC prior written approval; j) Develop and track a plan to disperse marketing materials to be provided to MassCEC in order to evaluate how successful various disbursement methods were relative to the sign-up and adoption rate within the community; k) License or otherwise make available to MassCEC in perpetuity,without charge, all non- confidential materials prepared and produced for the Program, including without limitation, all plan and analyses developed in connection with the Program for MassCEC's use and public dissemination; 1) Provide feedback at the end of the Program to assist MassCEC in the analysis of the efficacy of different outreach strategies and community drivers in increasing community adoption of clean heating and cooling technologies; m) Utilize the Reimbursement Funds only for Program-related marketing, outreach and education efforts (or for the Stipend, if applicable); n) Maintain accurate records of cost accounting. In addition, at the close of the sign-up period of the Program,the Community shall provide MassCEC with an itemized list of Expenses or Stipend, if applicable,that were reimbursed with the Reimbursement Funds; and o) If applicable, provide a written plan to MassCEC detailing how any remaining Reimbursement Funds will be used for clean heating and cooling-related efforts within the Community at the close of the Program. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Proposed Changes to Lexpress Routes and Fare Changes PRESENTER: ITEM NUMBER: Susan Barrett, Transportation Manager 1.5 SUMMARY: Susan Barrett, Transportation Manager will present proposed Lexpress route and fare changes for the upcoming year. SUGGESTED MOTION: I move to approve the proposed route changes as presented by the Transportation Manager. I move to approve the proposed fare changes as presented by the Transportation Manager. 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U-0 umuuu uuuuuumiuu� uuuumu uuuum ui uuuuuuuuuuuu u mi�i ml�' Wuuuuuuuuuuuu uuu ; uuuuuum IIII�IIIII CC Con 0) CM lull cau ca Qu Of IIIIIIIIIIIIIIIIIIIII ull �IIIIIV l uuuuuuuuuuul W II Cr AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 State Primary Election PRESENTER: ITEM NUMBER: Nadie Rice, Town Clerk 1.6 SUMMARY: Attached is the September 1, 2020 State Primary Election Warrant for Select Board to vote to sign. The Town Clerk will review with the Board the proposed plan for early voting for the State Primary Election. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 7:40pm ATTACHMENTS: Description Type 020 Sept 116un my Nvaunraunnt. Backup Mato i a( D Request to D siginte Farly Vyannugg n State h nnua.ry W20 Up-Ull Backup Material COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH WARRANT FOR 2020 STATE PRIMARY Middlesex, ss. To the Constables of the Town of Lexington GREETINGS: In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of Lexington who are qualified to vote in Primaries to vote at: PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL; PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL BUILDING;PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY MEMORIAL BUILDING; PRECINCT SEVEN, KEILTY HALL, ST. BRIGID'S CHURCH; PRECINCT EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH, on TUESDAY,THE FIRST DAY OF SEPTEMBER,2020, from 7:00 A.M.to 8:00 P.M. for the following purpose: To cast their votes in the State Primaries for the candidates of political parties for the following offices: SENATOR IN CONGRESS . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH REPRESENTATIVE IN CONGRESS . . . . . . . . . . . . . . . . . . . . . FIFTH DISTRICT COUNCILLOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .THIRD DISTRICT SENATOR IN GENERAL COURT (precincts 1,2,4-7) . . FOURTH MIDDLESEX DISTRICT SENATOR IN GENERAL COURT (precincts 3,8,9) . . . . THIRD MIDDLESEX DISTRICT REPRESENTATIVE IN GENERAL COURT. . . . . . FIFTEENTH MIDDLESEX DISTRICT REGISTER OF PROBATE. . . . . . . . . . . . . . . . . . . . . . . . . . MIDDLESEX COUNTY Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this day of ,2020. Select Board of Lexington I have served the foregoing warrant by posting a printed copy thereof in the Town O_ff ce Building, 7 days at least before the time of' said Primary. ,2020 Constable of Lexington Town of Lexington t,ApPoL 1yn-, Nathalie L. Rice,Town Clerk Phone: 781-698-4558 nrice a,lexingtonma.gov fax: 781-861-2754 Memo: Douglas Lucente, Chair, Select Board James Malloy, Town Manager From: Nadie Rice, Town Clerk Date: July 22,2020 RE: Early Voting Location, dates and times for September State Primary According to 950 CMR47:04(1), Lexington must designate an Early Voting location in preparation for the State Primary on September 1, 2020. The location proposed for Early Voting in 2020 is the Cary Memorial Building, located at 1605 Massachusetts Avenue. This location has been used successfully since 2016. The Town Clerk's Office or Town Office meetings roams cannot accommodate the estimated turnout of residents wishing to vote early, (and it is unknown at this time whether the Town Office building would even be open to the public in mid-August.) The Cary Memorial Building is centrally located and is proximal to the Town Clerk's Office. It serves as a polling location for two precincts, is known to voters and has adequate parking. Fully handicapped accessible, it complies with the provisions of 950 CMR 5 1.00 regarding accessibility. The Early Voting area will be equipped with Automark devices for accessible ballot marking for the seven-day period of Early Voting. I propose Lexington comply with the hours for Early Voting that are required by the State- Town Office business hours plus two weekend days. Please note that Sunday is being added for the Primary and General Election only, a measure due to Covid-19. The dates proposed for Early Voting for the State Primary are: Saturday, August 22 10:00 a.m.--3:00 p.m. Sunday, August 23 10:00 a.m.—3:00 p.m. Monday, August 24 8:30 a.m. —4:30 p.m. Tuesday, August 25 8:30 p.m. — 7:00 p.m. Wednesday, August 26 8:30 a.m. —4:30 p.m. Thursday, August 27 8:30 a.m. 4:30 p.m. Friday,August 28 8:30 a.m. — 1:00 p.m. At this time, I am seeking approval by the Select Board for the designation of the Cary Memorial Building as Lexington's location for Early Voting with the hours described above. This information will be posted on the Town's website and on the Secretary of the Commonwealth's website. It will also be posted on the Town Clerk's board in Town Offices (as required by law) and on the doors to the Cary Memorial Building. The Town's Public Information Officer will be consulted for additional avenues of outreach. Thank you, N ie Rice 1625 MASSACHUSE?TTS AVENUE•LEXINGTON,MASSACHUSEI-I'S 02420 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Proposed Special Town Meeting Dates PRESENTER: ITEM NUMBER: Kelly Axtell, Deputy Town Manager 1.7 SUMMARY: Kelly Axtell will go over the updated proposed Special Town Meeting dates with a start date of October 14th. The proposed list of articles for Special Town Meeting will be discussed Mr. Matt Dagett has submitted a request to have his article be postponed to the Annual Town Meeting in Spring 2021 under the same conditions (of not having to gain new signatures). SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 7:55pm ATTACHMENTS: Description Type Proposed 2020 I1u6upn`f ^crutul"p'urw n Mooting Dates ffick up Material M 11ig;ertG RequesP. Covet I'w'iie:rum) D 2020 2 Eb'TV Draft Amick.,,list p::'e'u^,WNdlenuru DRAFT - Proposed Dates for STM FOR DISCUSSION PUPOSES ONLY N 1 2 3 N 4 5 6 7 8 9 10 w 11 12 13 15 16 17 12 Columbus Day 00 00 18 20 22 23 24 19421 STM U O 25 26 27 28 29 30 31 31 Halloween Pre 0 1 2 4 5 6 7 03 Da s. Election N y 0 8 1011 13 14 11 Veterans Day N W 15 17 19 20 21 1,12, STM W x 22 23 24 25 27 28 26 Thanksgiving Day W C 29 30 Z STM- October 14"', 10 21"November 9t", 12t" 16" & 18t" - All Financial Articles, Citizen Petitions and Planning Board and Planning Related Citizen Articles &Potential Police Station August 10" - Proposed date to Call for Special Town Meeting From: Matt I j Sent: Wednesday,July 15, 2020 5:19 PM To:Amanda Loomis< > Cc: Kelly Axtell > Subject: Re:Town Meeting Zoning Articles-Gross Floor Area Hello Amanda, Thanks for your follow-up. I have been speaking with some collaborators on this work over the last few weeks regarding the path forward for STM20. Given that this change affects the majority of residential land owners and the continued engagement restrictions associated with COVID-19, I don't feel that a robust public process is possible under these conditions. Would the Town be amenable to potentially re-inserting the referred article at ATM21 instead of STM20? Please advise. Very respectfully, Matt On Jul 15, 2020, at 11:42 AM, Amanda Loomis< wrote: Hi Matt, Just following up on this request regarding a Fall Special Town Meeting.As noted in the June 17th email, we need to know today if you will be bringing forward the Zoning Article on Gross Floor Area. If we don't hear from you by the end of the day we will assume this article will not be moving forward for a Fall Special Thank you amanda i Special Town Meeting 2020-2 October 14, 2020 A. Town Reports Financial Articles B. Short Term Rental C. Amend FY 2021 Operating, Enterprise and CPA budgets D. Appropriate for Prior Year Unpaid Bills E. Appropriate To/From Stabilization Funds F. Rescind prior borrowing G. Appropriate for Police Station Swing space H. Appropriate for Police Station Rebuild I. Reduce Legal Expenses(Citizen Richard Neumeier) a. This article seeks Town Meeting approval to hire in-house counsel for legal services for the Town for fiscal year 2020. General Articles J. Noise bylaw-(Citizen Varda Haimo) a. This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution due to residential and other construction projects. K. Declare climate emergency-resolution (Citizen Lily Manhua Yan) a. This article seeks Town Meeting approval to adopt a resolution endorsing the declaration of a climate emergency and calls for regional collaboration to reverse global warming and to move towards a more sustainable economy. L. Running bamboo control-(Citizen Mike Reamer) a. This purpose and intent of this bylaw is to preserve and protect private and Town owned property and Town owned rights of way from the spread of Running Bamboo and to protect indigenous biodiversity threatened by Running Bamboo. M. Developing surcharge-(Citizen Matt Daggett) a. This Article seeks special legislation to establish a surcharge on specific development activities for the purpose of funding affordable and community housing construction, renovation, associate land acquisitions or easements. Zoning Articles N. Groundwater bylaw- PB b. To amend zoning bylaw to regulate the distance between groundwater elevations and building basements,crawl space floors, or slab elevation. O. Short-term rental and Bed and Breakfast- PB c. To amend zoning bylaw to regulate short term rentals 07/27/2020 1 P. Limited Site plan Review-PB d. This article would adjust the existing exceptions to site plan review to require review when parking areas are significantly expanded, limit it for small changes to large buildings, and modernize notice requirements. Q. Zoning- Financial service businesses- PB e. This article would both regulate a variety of financial service businesses consistently to adapt to current industry practice and regulate drive-up and auto-oriented service uses consistently. R. Zoning-Solar energy systems-PB f. This article would encourage construction of solar energy systems by exempting them from some existing setback, height, site coverage,and roof coverage standards, and permitting them in all districts. S. Zoning-Wireless communication-PB g. This article would update the Zoning Bylaw to reflect changes in federal law and regulations relating to wireless communication facilities.These changes include streamlining permitting of wireless facilities on private property to meet federal 'shot clock' deadlines by not requiring special permits and expanding acceptable justifications for adding new facilities. T. Zoning-Technical corrections- PB h. These changes are corrective in nature and are not intended to change interpretation in any substantive way. U. Amend Zoning Bylaw and MAP- HARTWELL AVENUE AREA(Citizen Charles Hornig) i. To amend the Zoning Bylaw and Zoning Map to alter and supplement dimensional and other standards for the CM district to permit additional development; rezone lots not used for residential purposes near Hartwell A venue and southwest of Bedford Street into the CM or GC districts. V. Amend Zoning Bylaw and Map-BEDFORD STREET NEAR HARTWELL AVENUE(Citizen Charles Hornig) j. To amend the Zoning Map to rezone lots not used for residential purposes northeast of Bedford Street near Hartwell Avenue into the CM and TMO-1 districts. W. Amend Zoning Bylaw- FRONT YARD,TRANSITION,AND SCREENING AREAS (Citizen Charles Hornig) k. To amend the Zoning Bylaw to regulate front yard,transition, and screening areas along streets consistently within each district X. Reduce GFA-(Citizen Matt Daggett)ATM spring 2021 I. This Article would revise the definition of Gross Floor Area to remove the inclusion of basements and to reduce the maximum allowable residential Gross Floor Area,to the extent possible, under Chapter 135, Section 10.1 and 4.4.2 of the Zoning Bylaw. 07/27/2020 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Proposed New Police Station PRESENTER: ITEM Mike Cronin, Director of Public NUMBER: Facilities & Jeff McElravy, Tecton 1.8 Architects??? SUMMARY: Attached please find the police station schedule(proposed) as well as some options for discussion purposes. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 8:10pm ATTACHMENTS: Description Type D Poke`nwion`che-.duk,,Sttiaurorypfli)&Opgions (A%cr14!Vrr:riIK) Statutory Considerations: • If the Board opted to place the question on the ballot(State ballot) prior to the Town Meeting vote, then prior to the first Wednesday in the August: Submit wording of a debt exclusion question to the Secretary of State for certification. (MGL Ch. 59, §21C(i)) • If the debt exclusion authorization is contingent on the debt exclusion passing(which I believe is everyone's assumption), then the vote on the Police Station that is held at a Special Town Meeting needs to be no more than 90 days prior to the date of the ballot vote (MGL Ch. 59, §21C(m)). If the ballot vote is planned to coincide with the Annual Town Election in 2021,which is March 1, 2021 then the Town Meeting in which the Police Station debt authorization vote is taken has to be no earlier than December 1, 2020. This would also require two Special Town Meetings (with the Police Station being the only question on the second) so that the Special Town Meeting with the financial articles can be closed. If the Board wanted to maintain the schedule we have presented,then it would require a debt exclusion election no later than early February 2021 (held separately from the Annual Town Election). • 35 days prior to the debt exclusion vote: Written notice must be provided to the Town Clerk of the intention to place the debt exclusion vote on the ballot. (MGL Ch. 54, §42C) • The wording of the debt exclusion vote is dictated by statute and would read as follows (MGL Ch. 59, §21C(k)): "Shall the Town of Lexington be allowed to exempt from the provisions of proposition two and one- half, so-called,the amounts required to pay for the bond issued in order to pay the debt service costs associated with building a police station? Yes No " Schedule: • Public Presentations—To be broadcast on LexMedia tentative timeline: Last two weeks of August—First Presentation o Include detailed presentation of the Space Needs Analysis o Discuss alternatives analysis and design choices o Discuss cost development and basis o Discuss timing and schedule o Q&A First two weeks of September—Second Presentation o Include detailed presentation of the Space Needs Analysis o Discuss alternatives analysis and design choices o Discuss cost development and basis o Discuss timing and schedule o Q&A plus respond to questions from previous Last two weeks of October—Third Presentation o Include detailed presentation of the Space Needs Analysis o Discuss alternatives analysis and design choices o Discuss cost development and basis o Discuss timing and schedule o Q&A plus respond to questions from previous • Police Station Public Tour/Open House o Open House#1—Third week of September o Open House#2—Second week of October • Discussion on debt exclusion cost assumptions and estimates o FY22 Budget Summit#1 (date TBD) o FY22 Budget Summit#2 (date TBD) o FY22 Budget Summit#3 (date TBD) Cost Estimates • November 2020—Anticipate 100%design documents (DD) estimate • January 2021—Anticipate 50%construction documents (CD) estimate Vote Options (1) Early November 2020 ballot question & mid-November 2020 Town Meeting debt authorization Or (2) Early December 2020 Town Meeting debt authorization & 2021 ballot question that coincides with the Annual Town Election Or (3) Mid November 2020 Town Meeting debt authorization &early February ballot question (Special Election) Staff Involvement: Staff involvement is limited as local officials may not publish and provide voter information materials at public expense, including a summary of the impact a "yes" or"no"vote will have on local services, unless specifically authorized by statute. [MGL Ch. 53, §18B (local acceptance required)]. The Town could adopt this statute at the Fall Town Meeting(if we hold two)which would allow Town staff greater involvement. However, even without the acceptance of this statute (which is attached)the following Town staff have responsibilities related to capital projects such as this and would be involved as follows: • Town Manager—Coordinating the activities of all departments involved • Deputy Town Manager—Coordinating the activities related to the Special Town Meeting • Assistant Town Manager for Finance—Development debt service schedules, models and plans/handling debt issuance • Director, Department of Public Facilities—Coordinating with architectural and engineering and police department on design and coordinating review with various Town bodies (HDC, PBC, Sustainable Lexington, etc.), reviewing the space needs analysis. • Chief of Police—Coordinating tours and providing information to the other departments on the overall needs of the department. • Public Information Officer—Coordinating with LexMedia and providing general information on the schedule of events and when different public informational meetings will be held, publicizing the police station tours, etc. 7/24/2020 General Law-Part I,Title VIII,Chapter 53,Section 18B Part I ADMINISTRATION OF THE GOVERNMENT Title VIII ELECTIONS Chapter 53 NOMINATIONS, QUESTIONS TO BE SUBMITTED TO THE VOTERS, PRIMARIES AND CAUCUSES Section 18B INFORMATION RELATING TO QUESTIONS ON CITY, TOWN OR DISTRICT BALLOT; CONTENTS; WRITTEN ARGUMENTS BY PRINCIPAL PROPONENTS AND OPPONENTS; PUBLIC INSPECTION Section 18B. (a) As used in this section "governing body" shall mean, in a city, the city council or board of aldermen acting with the approval of the mayor subject to the charter of the city, in a town having a town council, the town council, in every other town, the board of selectmen and in a district as provided in sections 113 to 119, inclusive, of chapter 41, the prudential committee, if any, otherwise the commissioners of the district. (b) The governing body of a city, town or district which accepts this section in the manner provided in section 4 of chapter 4 shall print information relating to each question that shall appear on the city, town or district ballot. The information shall include: (1) the full text of each question; (2) a fair and concise summary of each question, including a 1 sentence statement describing the effect of a yes or no vote, which shall be prepared by the city solicitor, town counsel or counsel for the city, town or district; and (3) arguments for and against each question as https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVlll/Chapter53/Sectionl8b 1/3 7/24/2020 General Law-Part I,Title Vill,Chapter 53,Section 18B provided in subsections (d) and (e). Not later than 7 days before an election at which the question shall be submitted to the voters in a city, town or district, the information in this subsection shall be sent to each household wherein a person whose name appears on the current voting list for the city, town or district resides. (c) Not later than the day following the date of the determination that a question shall appear on the ballot in an election, the governing body shall provide written notification to the city solicitor or town or district counsel and to the city or town clerk. (d) Not later than 7 days after the determination that a question shall appear on the ballot, the city solicitor or town or district counsel, as applicable, shall seek written arguments from the principal proponents and opponents of the question. For the purposes of this section, the principal proponents and opponents of a question shall be those persons determined by the solicitor or counsel to be best able to present the arguments for and against the question. The solicitor or counsel shall provide not less than 7 days' written notice to the opponents and proponents of the date on which the written arguments shall be received. Proponents and opponents shall submit their arguments, which shall be not more than 150 words, to the solicitor or counsel, together with a copy thereof to the city or town clerk or, in a district, to the clerk of each city and town within the district. The arguments and summary shall be submitted by the solicitor or counsel to the governing body at least 20 days before the election for distribution to voters in accordance with subsection (b). A copy of the arguments and summary shall also be submitted by the solicitor or counsel to the city, town or district clerk. https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVlll/Chapter53/Sectionl8b 2/3 7/24/2020 General Law-Part I,Title Vill,Chapter 53,Section 18B (e) In determining the principal proponents and opponents of a ballot question, the solicitor or counsel shall contact each ballot question committee, if any, as defined in section 1 of chapter 55. The principal proponents or opponents of a ballot question may include officers of a ballot question committee or officers of a city, town or district office or committee including, but not limited to, a finance committee or a school committee. In addition, the principal proponents or opponents may include the first 10 signers or a majority of the first 10 signers of a petition initiating the placement of such question on the ballot. The solicitor or counsel shall determine, based on a review of arguments received, the person or group best able to present arguments for and against a question. If no argument is received by the solicitor or counsel within the time specified by the solicitor or counsel, the solicitor or counsel shall prepare an argument and submit the argument to the governing body and to the city or town clerk or, in a district, to the clerk of each city and town within the district within the time specified in subsection (d). (f) All arguments filed or prepared pursuant to this section and the information prepared pursuant to subsection (b), shall be open to public inspection at the office of city or town clerk or, in a district, at the office of the clerk of each city and town within the district. In addition, each city or town clerk shall make such information available to the voters at all polling places within the city, town or district. https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVlll/Chapter53/Sectionl8b 3/3 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Creation of 2020 Working Group PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager 1.9 SUMMARY: The Vision 2020 committee has prepared a town wide survey three times (approximately every 5 years) and has begun talking about preparing to do it again in February of 2022 which would be the next opportunity in the 5- year cycles. This would provide an additional data point for longitudinal studies of Town attitudes. In the past the Town has paid for the actual dissemination and statistical analysis of the study, which was approximately $35K in FY17. They will be seeking the Town would again plan to fund this activity in FY22 (which we will soon begin work on). To prepare for the study a technical working group has been created to update survey questions and conduct ethnic and cultural group engagement to make sue wording is sensitive and issues are covered. SUGGESTED MOTION: Move to approve the Town Manager creating and appointing a Vision 2020 Survey Working Group to begin planning for a longitudinal study in FY22. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 8:20pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Cary Memorial Library "Cary Out" Service PRESENTER: ITEM NUMBER: Koren Stembridge, Director of Cary Memorial Library 1.10 SUMMARY: Koren Stembridge, Library Director will present the "Cary Out" program for curbside delivery at the Library and can discuss plans for this Fall. SUGGESTED MOTION: No motion required, this is for informational purposes only. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 8:35pm ATTACHMENTS: Description Type Cary Out If'c sc,uad67V.nasru Cover Ih emv ru�� I Ica 'M CN m co a, ..............) 0 .......... ..... o 0 0 0 ................ 0 (3) -+L L -j 11 .........>. �D (10 m C/) a) CIO) > 0 ................ ................. 4- j,,,,,,,, a) .......... ............. a) ....L..-I (D CD cu LM I a) (D CN L- a) 0 CN Ica M L L V ( �� a//��I III{i�il�'j j'I/�%i >= Ica IM AAIA cu � � r y ,C o, n �a Y 'lo ";Siil ' apt Hro LIFV `mcu CD � u f ■� M I Ica 'M > ca I (.) 61 6, r.. ................I C.) 0 CL c= (D ................ U) U) .......... (D V) 4-a E cu (3) -4-- C .............. ............. E ................ U) cu SIR MEMOS cu F (3) (1) ................. M .......... C- a) q, .......... AMA ................1 0 ................ U 0 cu U) L U) CIO -5 0 >N CU .................... 0 -§-� ..... ..... ............ 0) U) 0 cu 0 ............. U) I. ................... U) cu ............. . ............. 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E .......... .......... ......... ...........I ................ .....0 co 03 C) co x TE U) E �E US), 0 40 40 41 40 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Committee Appointment/Reappointment PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.11 SUMMARY: Recreation Committee: Attached please find the Recreation Committee's recommendation to appoint Christian Boutwell to replace Rini Yuan(who recently resigned)to the Recreation Committee. Mr. Boutweffs appointment will be effective immediately and will expire May 2023. Also attached is a request to discuss increasing the membership of the Recreation Committee from 5 to 7 members. I've advised Melissa Battite, Recreation and Community Programs Director, and Rick DeAngelis, Recreation Committee Chair, that the membership of the Recreation Committee is dictated by the General Bylaws and therefore would require Town Meeting approval for a bylaw change. They understand this but are interested in pursuing it at a future Town Meeting. Council on Aging: Richard McDonough has been a member since 2014. Mr.McDonough's new term is effective immediately and will expire May 2023. Ethics are up-to-date. SUGGESTED MOTION: Move to approve the Town Manager's appointment of Christian Boutwell to the Recreation Committee and the reappointment of Richard McDonough to the Council on Aging. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 8:45pm ATTACHMENTS: Description Type D Reemalion CommiLec Ap poi ntnunt ("(wer men-K) D CR)u vvofl Appkation Backup Materinil D R.MdXmough IlZe.,u.pipointiriiietrdApplicatia)tii Backup Matevial ,35 MO 1775 rv , Town of Lexington Recreation Committee APPR19" ,JN„Cl. Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes,Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi (Ray)Yuan Francesca Pfrommer July 9, 2020 To: James Malloy,Town Manager Fr: Rick DeAngelis, Chair Re: Recommendation for appointment The Recreation Committee has one vacant position as Ruixi Yuan resigned from the Committee at the end of his term. Four candidates were interviewed in late June and early July via zoom calls with myself and Melissa Battite, Director of Recreation and Community Programs. It is our recommendation to appoint Christian Boutwell to the Recreation Committee. Mr. Boutwell will bring a broad range of knowledge to the Committee including his experience as the Youth Lacrosse President, years coaching, in addition to a Precinct 6 Town Meeting Member since 2016. Additionally, Mr. Boutwell's professional background is in the Health and Sciences through MIT, Harvard and MGH. Please let me know if any additional information may be needed at this time. I look forward to the possibility for expanding the Recreation Committee membership from 5 to 7 members as well. Thank you for your leadership and continued support of the Recreation Committee. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: 1. Town Recreation Committee 2. 3. 4. Would you consider another Committee: Yes For how long should we keep your application on file? Indefinitely Full Name: Christian L. Boutwell Nickname: Preferred Title (please circle)Mr./Ms./Mrs./Other: Mr. Home Address: Zip: 02420 Length of Residence in Lexington: 12 years Occupation: molecular biologist(virology) Work Address: Phone: Home Work Fax Cell- E-mail: Primary: Secondary: If you currently serve on a Board or Committee,please identify: None Special Training, Interests, Qualifications: Youth sports coach 2008-2020(LBYH; LYL) Pct 6 Town Meeting Member 2016-2019;current-2023 Estabrook Access Ad Hoc Task Force-PTO designee(2011) Have you been asked by a Committee to become a member? No How did you hear about the Committee? Through my prior role as(co)president of Lexington Youth Lacrosse Please attach a current resume, if possible. Add any comments below or on a separate page. 01 06/03/2020 Signature: 14� �fe� Date: My tenure as(Co)President of Lexington Youth Lacrosse(with Reihl Mahoney)introduced me to the Town Recreation Department,predominantly through interactions with around field scheduling and as a member of the Youth Sports Council.My role gave me a particular understanding of the issues surrounding athletic field availability in town and of the occasional tensions arising therein. As a Town Meeting member since 2016,I've gained a deep appreciation of the hard work that our Boards and Committees undertake to keep our town running smoothly.I'm now looking forward to finding opportunities to contribute more deeply to the town,and I think the Rec Committee would be a great opportunity. Somewhat unexpectedly,I think my professional career as a molecular virologist may very well provide some utility as close interaction and interface with the Dept of Public Health around SARS CoV2 is likely to be central to recreation in town in the next years. CHRISTIAN L. BOUTWELL, PH.D 20 FLINTLOCK ROAD • LEXINGTON, MASSACHUSETTS • 02420 PHONE: (617) 417-0965 • EMAIL: BOUTVVELL(tbST'ANFORDALUIINI.ORG SUMMARY ■ Expert virologist with more than 15 years of HIV research experience. ■ Team leader for an in vivo testing group of technicians and scientists with the responsibility fox design and management of complex HIV studies in humanized mouse models. ■ Deep knowledge of development and optimization of virological and immunological readout assays for assessing in vivo study outcomes. ■ Focused on near,mid,and long-term project management to achieve research goals within time,budget,and collaborator constraints. ■ Successful manager of academic and industry collaborations. ■ Demonstrated strong presentation and communication skills for both internal and external stakeholders including funding agencies. PROFESSIONAL EXPERIENCE RAGON INSTITUTE OF MGH,MIT AND HARVARD 08/2013-current Senior Research Scientist for Todd Allen,PhD ■ Lead a team of 3-5 technicians,postdocs,and research scientists conducting HIV studies in the humanized mouse model. ■ Design studies using 200-300 humanized mice per year to fulfill the scientific goals of large,multi- collaborator,HIV vaccine,HIV mucosal transmission,and HIV cure grants. ■ Coordinate the day-to-day activities of team members to conduct multiple,concurrent in vivo studies across multiple grants and to develop and execute the ex vivo and in vitro assays required therein. ■ Review team member data in real time and troubleshoot study designs and readout assays as needed. ■ Ensure regulatory compliance with the IACUC for animal use in research,with the DEA and NIA DPH for use of scheduled substances,and with federal regulations on the use of fetal tissue in research. • Manage external academic and industry collaborations including providing written and presentation materials and organizing meetings to communicate results and develop long-term planning. ■ Provide experimental designs and scientific rationale for new funding opportunities. MASS GENERAL HOSPITAL-PARTNERS AIDS RESEARCH CENTER 08/2008—08/2013 Research Fellow for Todd Allen,PhD ■ Managed collaboration with the Broad Institute to develop a high-throughput,full-genome,deep sequencing platform for population scale HIV sequencing. ■ Conducted comprehensive in vitro virus replication screen of immune escape mutations to identify high value HIV vaccine immunogens. ■ Collaborated with 1blicrosoft Healthcare to develop generalizable map of high value HIV vaccine immunogens using three-dimensional protein structural analyses. RESEARCH EXPERIENCE HARVARD UNIVERSITY 08/2000-08/2008 Doctoral candidate with Max Essex,DVM Dissertation:Investigation of the Adaptation of HIV-IC to the Host Cytotoxic T Lymphocyte Immune Response. ■ Wrote bioinformatics software for statistically based,population scale,comparative amino acid analysis to identify putative immune escape mutations in the sub-Saharan HIV epidemic. ■ Developed a novel in vitro dual infection quantitative RT-PCR assay using synonymous nucleotide tagging to quantify the differential fitness cost associated with HIV-1 C immune escape mutations. ■ Developed an ex vivo cell culture assay using primary human trophoblasts to characterize transplacental transmission of HIV-1. UNIVERSITY OF CALIFORNIA,Los ANGELES 12/1998-07/2000 Research Associate for Lawrence Feldman,PhD ■ Applied classic molecular virology assays to investigate the mechanisms of herpes simplex virus latency. ■ Managed lab operations including inventory and purchasing,radiation safety,and hazardous waste compliance. ■ Supervised undergraduate student researchers. WHITEHEAD INSTITUTE FOR BIOMEDICAL RESEARCH 12/1997-10/1998 Technical Assistant for Chad Nusbaum,PhD ■ Performed in silico quality control/assurance of human genomic sequence data and including sequence "finishing"to release to the public large-insert genomic sub-clones with an error rate under 1 per 10,000 bases as part of the Human Genome Project. STANFORD UNIVERSITY/ROCKY MOUNTAIN BIOLOGICAL LABORATORY 03/1993-09/1996 Graduate/underb aduate researcher with Ward B.Watt,PhD Thesis:The Evolutionary Significance of GOD Polymorphism in Colias Butterflies. ■ Performed classic protein biochemistry and enzymatic assays to assess differential glucose-6-phosphate dehydrogenase(G6PD)allozyme function in Colias butterflies.Conducted field experiments to quantify differential larval growth and female fecundity and to assess the population genetics of G6PD variation. EDUCATION HARVARD UNIVERSITY 08/2000-06/2008 Ph.D.,Division of Medical Sciences-Committee on Virology STANFORD UNIVERSITY 09/1995-06/1996 M.S.,Department of Biological Sciences STANFORD UNIVERSITY 09/1991-06/1996 B.S. (with departmental honors),Department of Biological Sciences TEACHING EXPERIENCE HARVARD UNIVERSITY Mentor,HIGH Sainzmer Undergraduate Research Pellozvs Prograne 06/2007-08/2007 Supervised a Harvard University sophomore on her independent summer lab research project. Teaching Fellow,Life Sciences 1.4 09/2005-01/2006 Designed and taught weekly discussion sections and laboratory practicals for a combined chemistry and biology requirement for life sciences majors.Wrote and graded exams and provided exam review lectures. STANFORD UNIVERSITY Course Assistant,Introduction to Biology 03/1996-06/1996 Course Assistant, Evolution and Evolutionaro,Genetics 01/1996-03/1996 Course Assistant,Introduction to Biology 03/1995-06/1995 Designed and conducted weekly discussion sections and graded exams for an upper division course for biological sciences majors and a general biology course designed for non-life sciences majors to fulfill the university science requirement. FELLOWSHIPS, GRANTS, and AWARDS National Institutes of Health Loan Repayment Program Award 2012 Keystone Symposia HIV Vaccines Conference Travel Scholarship 2012 AIDS Vaccine Conference Travel Scholarship 2011 Christian L.Boutwell,PhD Page 2 Keystone Symposia HIV Vaccines Conference Travel Scholarship 2011 National Institutes of Health T32 Post-doctoral Fellowship 2010 National Institutes of Health Loan Repayment Program Award 2010 National Institutes of Health T32 Post-doctoral Fellowship 2009 National Science Foundation Pre-doctoral Fellowship Competition(honorable mention) 1996 National Science Foundation Research Experiences for Undergraduates Fellowship 1995 CONFERENCE PRESENTATIONS Efficient Deletion of CCR5 Provides Complete Protection Against HIV Conference on Retroviruses and 2020 In Xenograft Mice Opportunistic Infections (CROI) Dual guide CIRSPR/Cas9 Editing of the CCR5 Gene Provides ASGCT 23rd Annual Meeting 2020 Complete Protection against HIV in Humanized Mouse Models HIV-Resistant Dual Receptor Armed CAR T Cells Mitigate HIV- Keystone Symposia:HIV Cure 2020 induced Pathogenesis In T ivo Interrogation of the Viral Genetic Determinants of HIV-1 Mucosal 141h International Workshop on 2019 Transmission in the BLT Humanized Mouse Model HIV Transmission Integral Role of Monocytes in Immune Activation Revealed by the BLT Keystone Symposia:HIV and 2018 Humanized Mouse Model of HIV Infection Opportunistic Infections Integrase-defective Strains of HIV are Transcriptionally Active and HIV Research for Prevention 2018 Immunogenic in BLT Humanized Mice (R4P) Conference Enhanced Selection for HIV-1 Transmitted/Founder Viruses in BLT HIV Research for Prevention 2018 Humanized Mice Following Intravaginal Exposure (R4P) Conference Immunization of BLT Humanized Mice Redirects T Cell Responses to HIV Research for Prevention 2018 Gag and Enhances Immune Control of HIV-1 (R4P) Conference Restoration of Defective T Cell Priming and Polarization in BLT HIV Research for Prevention 2016 Humanized Mice through Systemic Administration of IL-12p70 (R4P) Conference Characterizing Acute HIV-1B CTL Escape by Frill-Genome Deep Conference on Retroviruses and 2014 Sequencing Opportunistic Infections (CROI) Identification of CTL Escape-Susceptible Epitopes to be Masked in a T AIDS Vaccine Conference 2012 cell Vaccine Immunogen Deep Sequencing of HIV Reveals that Escape from Early CD8 Keystone Symposia:HIV 2012 Responses is Associated with Failure to Sustain the Post-Peak Viral Vaccines Load Decline Identification of Escape-Refractory Subdominant CD8 Epitopes for AIDS Vaccine Conference 2011 Common HLA Class I Alleles (talk) Ultra-Deep Whole Genome Sequencing Reveals the Impact of Viral International HIV Dynamics and 2010 Adaptation on Immune Control During Acute Infection(talk) Evolution Conference Ultra-Deep Sequencing of Full-Length HIV Genomes Identifies Rapid AIDS Vaccine Conference 2009 Viral Evolution during Acute Infection CTL Escape Mutations in Gag Epitopes Restricted by Protective HEIg AIDS Vaccine Conference 2009 Class I Alleles Cause Substantial Reductions in Viral Replication Capacity CTL Escape Mutations in Gag Associated with Protective HLA Alleles HIV Acute Infection Meeting 2009 Substantially-Impact Viral Replication Capacity(talk) Identification of CD8+Responses Selecting CTL Escape Mutations in Keystone Symposia:HIV 2009 Gag that Impair Viral Replication Vaccines Christian L.Boutwell,PhD Page 3 PUBLICATIONS MALDINI CR,CLAIBORNE DT,OKAWA K,CHEN T,DOPKIN DL,SHAN X,POWER KA,TRIFONOVA RT,KRUPP K, PHELPS M,VRBANAC VD,TANNO S,BATESON T,LESLIE GJ,HOXIE,JA,BOUTWELL CL,RILEY JR,ALLEN TM. 2020.HIV-resistant dual receptor aimed CAR T cells mitigate HIV replication and disease pathogenesis in vivo.Nat Med.In review. CLAIBORNE DT,DUDEK TE,MALDINI CR,POWER KA,GHEBREN2ICHAEL M,SEUNG E,MELLORs EF,VRBANAC VD,KRUPP K,BISESI A,TAGER AM,KNIPE DM,BOUTWELL CL,ALLEN TM.2019.Immunization of BLT humanized mice redirects T cell responses to Gag and reduces acute HIV-1 viremia.J Virol. 93(20). KARPFJ.ME,BOUTWELL CL,ALLEN TM.2015.BLT humanized mice as a small animal model of HIV infection. Curr Opinion Virol. 13:75-80. MANDAL PK,FERREIRA L I,COLLINs R,MEISSNER TB,BOUTWELL CL,FRIESEN M,VRBANAC V,GARRISON BS, STORTCHEVOI A,BRYDER D,AIUSUNURU K,BRAND H,TAGER AM,ALLEN TM,TALKOWSKI ME,ROSSI DJ,COWAN CA.2014.Efficient ablation of genes in human hematopoietic stem and effector cells using CRISPR/Cas9.Cell Stem Cell. 15(5):643-52. BOUTWELL CL,CARLSON JM,LIN T,SEESE A,POWER KP,PENG J,BRUMMP ZL,HECKEffiNIAN D,SCHNEIDEWIND A,ALLEN TM.2013.The fitness cost of CTL escape in HIV-113 Gag contributes to the protective value of HLA class I alleles.J Virol. 8 7(7):3952-65. MALBOEUF CM,YANG X,CHARLEBOIS P,QU J,BERLIN A,CASALI M,PESKO K,BOUTWELL CL,EBEL GD,ALLEN TDI,ZODY M,HENN MR,LEVIN JZ.2012.Complete viral genome sequencing of ultra-low viral copy samples by sequence-independent amplification.Nuc.Acids Res.41(1):e13. DUDEK TE,No DC,SEUNG E,VRBANAC VD,FADDA L,BHOIINIIK P,BOUTWELL CL,POWER KA,GLADDEN AD, BATTIs L,MELLORs EF,TIVEY TR,GAO X,ALTFELD M,LUSTER AD,TAGER AM,ALLEN TM.2012.Rapid evolution of HIV-1 to functional CD8+T cell responses in humanized BLT mice.Sci.Transl.Med.4(143):143ra98. MAC M,M.AD AR,ZODY MC,CLI ARLEBOIS P,LENNON NJ,NLwNtAN R,MALBOEUF CM,RYAN EM,BOUTWELL CL, POWER KA,BRACKNEY DE,PESKo KN,LEVIN JZ,EBEL GD,ALLEN TM,BIRREN BW,HENN MR.2012.Highly sensitive and specific detection of rare variants in mixed viral populations from massively parallel sequence data.PLoS Comp.Biol. 8(3):e1002417. HENN M,BOUTWELL CL,CHARLEBOIS P,LENNON NJ,POWER KA,MACALALAD AR,BERLIN AM, ET AL..2012. Whole genome deep sequencing of HIV-I reveals the impact of early minor variants upon immune recognition during acute infection.PLoS Path. 8(3):e1002529. BOUTWELL CL,ROLLAND MM,HERBECK JT,MULLINS JI,ALLEN TM.2010.Viral evolution and escape during acute HIV-1 infection.J Infect.Dis.202(Suppl 2):S309-S314. ROWl,I?Y CF,BOUTWELL CL,LEI?EJ,MACI EOD IJ,RIBAUDO HJ,F.ssrx M.2010.Ultrasensitive detection of minor drug-resistant variants for HIV after nevirapine exposure using allele-specific PCR:clinical significance.AIDS Res. Hum.Retro.26(3):293-300. BOUTWELL CL,ROWLEY CF,ESSEX M.2009.Reduced viral replication capacity of human immunodeficiency virus subtype C caused by cytotoxic-T-lymphocyte escape mutations in HI.A-B57 epitopes of capsid protein.J Virol. 83(6):2460-2468. ROW-=CF,BOUTWELL CL,LOCKNIAN S,ESSEX M.2008.Improvement in allele-specific PCR assay with the use of polymorphism-specific primers for the analysis of minor variant drug resistance in HIV-I subtype C.J Virol.Meth. 149(1):69-75, BOUTWELL CL AND ESsux M.2007.Identification of HLA class I-associated amino acid polymorphisms in the HIV-1C proteome.AIDS Res.Hum.Retro.23(1):165-174. WHEAT CW,WATT WB,BOUTWELL CL.2005.A reconnaissance of population genetic variation in arctic and subarctic sulfur butterflies (Colias spp.;Lepidoptera,Pieridae).Can.J Zool. 83:1-10. Christian L.Boutwell,PhD Page 4 APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP 2�JBoard/Committee of Interest: 1. 3.. .................... 4. Would you consider another Committee: -�V'Tlt' For how long should we keep your application on f ile? .......... Full Name: i C4'- r7�1111_11/N 1-7 C W Nickname: Preferred Title (please circle) Mr./Ms./Mrs./Other: ........... Home Address: Zip: Length of Residence in Lexington: Occupation: -------------- ............... ............... Work Address: Phone: Home Work Fax Cell E-mail: Primary: If you currently serve on a Board or Committee,please identify: Special Training, Interests, Qualifications: ........... Have you been asked by a Committee to become a member? r (d( How did you hear about the Committee? ✓ Please attach a current resume, if possibt�, Add any comments below or on a separate page. ii Signature: Date: Rich McDonough f R BANKER r,°i I irolrvli to' I otig l 11 i ves.con°i REALTY I am currently s full-time r f ssi /REALTOR who likes nothing bett r than helpingclients realize their r /estate goals, whether selling to a new endeavorr purchasing their r . l am committed to utilizingexcellent tieti skills and tenacity to help my clients attain their real estate needs. Certifications &Experience: * Certified Contract Negotiator • AccreditedBuyer's Representative * Senior Residential Specialist My Specializations include r i it : * Sellers * As a Buyer Agent * Seniors * First time Home Buyers • Negotiation Skills * Broad Knowledge of Current Market Conditions to best serve both sellers and buyers of single family homes, condominiums and cooperatives Communities Served A long term resident of Lexington and native of Somerville, I have great familiarization with the greater Metro Boston Area and the communities of: Arlington, Bedford, Belmont, Burlington, Carlisle, Concord, Lexington, Lincoln, Medford, Somerville,Waltham,Winchester, Woburn and more. Personal& CommunityActivities Prior to my real estate career, I was a High School History Teacher at Fast Boston High School for 14 years. Before that, I retired as a military professional from the United Sates Air Force as a contract negotiator. I am a proud Veteran! Personal l res ity Activities I enjoy golf,fine dining, reading motivational books and especially community involvement, such as: 0 Lexington Lion's Club Active Member 0 Lexington Council of Aging Board Member 0 Lexington Town Celebrations Committee Co-Chair —l 0 Lexington Toastmaster's President 0 Bedford American Legion Member 0 Somerville Dante Club Member COLDWELL BANKER 1775 Massachusetts Ave. ( Lexington,MA 02420 1 ColdwellBnkerHomes.com AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Minutes PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.12 SUMMARY: The minutes of the following Board of Selectmen/Select Board meeting dates are ready for your review and approval: • November 4, 2019 BOS • November 4, 2019 - Joint BOS/Housing Partnership Board • November 12, 2019 BOS • November 18, 2019 BOS • December 16, 2019 BOS • June 29, 2020 Select Board • July 13, 2020 Select Board SUGGESTED MOTION: Move to approve the minutes of: • November 4, 2019 BOS • November 4, 2019 - Joint BOS/Housmg Partnership Board • November 12, 2019 BOS • November 18, 2019 BOS • December 16, 2019 BOS • June 29, 2020 Select Board • July 13, 2020 Select Board FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 8:50pm ATTACHMENTS: Description Type D Lk-aft November 4.2011)130S Llackup Maleuia( D BO4;AIP14 Backup Material D IX-all November 12,20NBOS Rickup Maateriaal D Drafi.November 1,S,2,019 Backup Mafe6al D Dr-afl December 10,2019 Raduip Mato 61 D Drall June,29,20C.O Scllec1 Board Backup Nlamial D 1Xall Jumy D,2,020 SeLct Mud Rickup Maftnia( Selectmen's Meeting November 4, 2019 A meeting of the Lexington Board of Selectmen was called to order at 6:00 p.m. on Monday, November 4, 2019 in the Selectmen's Meeting Room, Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry, Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms.Barry recused herself from the Executive Session Exemption 3: Collective Bargaining Update: DPW Union discussion as her husband is an employee of the Town. EXECUTIVE SESSION Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to go into Executive Session under Exemption 3: Collective Bargaining Update: DPW Union; Exemption 6: Purchase, Sale, Lease of Real Estate - Historical Society Parking Parcel - Edison Way; Exemption 6: Purchase, Sale, Lease of Real Estate - Lease for Munroe Center for the Arts; and Exemption 4: Strategy with Respect to Security- Cyber Security Insurance with the intent to reconvene in Open Session. Further, it was declared that an open meeting may have a detrimental effect on the negotiating position of the Town. Upon exiting the Executive Session,the Board returned to Open Session at 7:27 p.m. SELECTMAN CONCERNS AND LIAISON REPORTS Ms. Hai stated that the Lexington Human Rights Committee will be recognizing "No Hate November" this month. On Monday, November 18, 2019, there will be a panel discussion on the impact of hate and how to combat it at Cary Memorial Library. Mr. Lucente stated that he, Mr.Pato,Ms. Barry, and Mr. Sandeen attended the Veterans Breakfast on Saturday, November 2, 2019. He thanked the Town Celebrations Committee and the Rotary Club for organizing the event. Mr. Lucente stated that all five members of the Board, along with Mr. Malloy, attended a ribbon cutting ceremony for the newly completed Lexington Children's Place. Mr. Lucente also stated that on Thursday,November 7, 2019, a report from UMass Boston on the findings of the Age-Friendly Needs Assessment will be available at the Lexington Community Center. Ms. Barry stated that there will be a Veterans Day parade on Monday,November 11,2019 starting at 10:00 a.m. at the Hosmer House. The parade will conclude at the Cary Memorial Building with a ceremony in Battin Hall at 11:00 a.m. Mr. Sandeen stated that he will be presenting the Board's letter to the Board of Building Regulations and Standards (BBRS) on the importance of establishing a net zero energy code. TOWN MANAGER REPORT Mr. Malloy stated that a $40 million supplemental under Chapter 90, which was introduced by Governor Charles D. Baker, has gone through the Senate and is back at the House of Representatives. This supplemental, factored in with the$200 million regular appropriation, could mean about $195,000 for the Town. Mr. Malloy stated that the Town closed on conservation land off of Kendall Road and Sherburne Road South last week. Mr. Malloy mentioned that the continued work on the Lexington Community Center sidewalk project should be done in about a week. Mr.Malloy concluded with an update on the Inter-Municipal Agreement for the Veterans' Services District. The Town of Carlisle is interested in joining the Veterans' Services District, as well as another nearby town. He anticipates arranging a meeting with all of the towns in the near future for a series of discussions prior to amending the Veterans' Service Agreement. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Update on Police Station Design and Fire Station Projects • Lexington Police Station Design Mike Cronin,Director of Public Facilities, and Jeffery McElravy,AIA,Principal,Public Safety at Tecton Architects, presented an update to the Board on the Lexington Fire Station and Lexington Police Station projects. The current Fletcher Park green space is approximately 29,900 square feet and there are currently 119 parking spaces. The first design option for the proposed new Police Station area maximized the green space for Fletcher Park to 37,020 square feet and allows for 107 parking spaces (this is inclusive of the parking on Fletcher Avenue and the Police Headquarters). The second design option offers 34,810 square feet of green space for Fletcher Park and allows for 113 parking spaces. The third option changed the parallel parking on Fletcher Avenue to diagonal parking, proposes 32,550 square feet of green space for Fletcher Park and allows for 119 parking spaces. Ms. Hai inquired about parking for vendor vehicles during the Lexington Farmers' Market in the presented configurations due to the current vehicle parking on the grassy area near the Hosmer House. Mr. Cronin stated that the purpose of the three design options presented were to maximize lined parking spaces and prevent further vehicle parking on the grass. Ms. Hai expressed concern about the diagonal parking spaces and the future event spacing. She stated that she would advocate for the second option with the 113 parking spaces. Mr. Pato stated that the third option would be his preference and that he would like to see some sort of traffic calming in the area to reduce concerns. Mr. Lucente expressed concern about the diagonal parking spaces. He stated that he would prefer the second option with the 113 parking spaces and wanted to know if there was some way to slightly reduce the green space. Ms. Barry expressed concern about the diagonal parking spaces. She stated that she would prefer the first option with the 107 parking spaces or the second option with the 113 parking spaces. She does not feel the Town should push parking into the neighborhood. Mr. Sandeen stated that he preferred the second option with the 113 parking spaces. Mr. McElravy presented the details of the interior of the Police Station. The building will now be reduced from three floors to two floors for an increase in circulation. He presented minor changes, some of which included: relocating the mechanical electrical spaces upstairs for resiliency, opening up some glazing for the dispatch area, and the possibility of creating a memorial area in the front of the building to connect the green spaces. He stated that the adoption of the newly approved Integrated Design Policy was anticipated for this project, so they have been meeting with the Permanent Building Committee and Sustainable Lexington Committee to incorporate the Integrated Design since the beginning of Schematic Design. The meetings for the Integrated Design have occurred on the following dates: Thursday, May 2, 2019, Wednesday June 5, 2019, and Wednesday, October 16, 2019. The policy does require Board of Selectmen endorsement at the end of Schematic Design, Design Development, and Construction Document phases. Mr. McElravy stated that the initial life cycle cost analysis has been modified and preliminary findings have been reviewed.He anticipates a discussion on the analysis findings at the next Board of Selectmen meeting. He also stated that conceptual energy modeling has been done on the first model of the building, so an analysis of the payback for the possibility of geothermal wells can be performed. They are also exploring Net Zero, but it is unclear if there is enough photovoltaics on the site to achieve this. The next phase would include a solar feasibility analysis. In order to get to Net Zero, solar panels may have to be introduced in the parking lot, which are an aesthetic challenge(the roof offers insufficient area to support solar panels). Mr. McElravy is confident that there are enough points to achieve LEED silver certification as the current design is tracking enough points to achieve gold. The decision on pursuing the actual certification would be needed by the end of the Design Development phase. The red list is currently being worked on in conjunction with the Sustainable Lexington Committee to clearly define what the actual goals are and how to achieve them. Ms. Barry inquired about the cost and the timeline of the project. Mr. McElravy stated that documents are being sent to the estimator this week and the updated cost of the project would be available by December 1, 2019. Mr. Sandeen stated that he would like to see a presentation on the requirements of the facility in the future. Mr. Malloy stated that a space needs analysis can be provided to the Board. Mr. McElravy stated that the Schematic Design will be wrapped up by the end of the month with the receipt of the estimate. The Design Development is anticipated for early 2020 with a completion of that phase by the end of February. The Construction Documents phase will take approximately three months and after that, the project will be going out to bid. He anticipates that the project will be ready for Spring Town Meeting. Ms. Hai expressed concern regarding there only being one female stall in the locker room. • Lexington Fire Station Project Mr. McElravy presented an update on the progress of the newly retitled "Fire Headquarters" project.He stated that the total budget was$18,820,700 and the total committed is$15,869,748.51. The total amount paid as of today is $4.8 million, encumbered is almost $11 million, and an unencumbered budget and contingency just shy of$3 million. There was some unforeseen asbestos contaminated material found under the foundation of the firehouse that has since been removed. The site cleaning caused a slight delay in the project, but it is now moving forward with the approval of the Department of Environmental Protection (DEP). Ms. Hai inquired about the cost of the asbestos cleanup. Mr. McElravy stated that the asbestos cleanup cost$500,000 in contingency fees. Ms. Barry inquired about the project schedule pending the upcoming winter conditions and would there be an impact. Mr. Cronin stated that they are currently in winter conditions and do not foresee the weather being an issue. He stated that they anticipate the completion of the project to take place sometime in April. Mr. Sandeen inquired if the total committed funds would continue to stay $3 million under total budget at the end of the project. 2. Discuss Hosmer House Relocation Mr. Malloy presented an update on the relocation of the Hosmer House in conjunction with the Lexington Police Station and Fletcher Park redesign project. He made a recommendation that the Town put together a working group with representatives from the Lexington Housing Assistance Board, Department of Public Facilities, Board of Selectmen (one member), Comprehensive Plan Advisory Committee, Historic Districts Commission, and the Town Manager. He stated that there have been some discussions with these groups regarding the proposal to move the house to Vine Street and there seems to be initial interest in doing so before the Police Station project begins. This would allow for Fletcher Park and the adjacent municipal parking lot to be realigned before construction. Mr. Malloy stated that the goal of the working group would be to hold a couple of meetings, including one with the neighborhood, and report back to the Board of Selectmen in either December or January with some direction and an estimated cost to move the house for consideration at Annual Town Meeting. The Board was in agreement that an informal working group be created to provide direction and cost estimates for relocating the Hosmer House with its best use in mind. They all agreed that Ms. Hai should be the representative from the Board of Selectmen to be in this group. Bob Pressman, 22 Locust Avenue and member of the Community Preservation Committee and Housing Partnership Board, expressed that a working group approach would not allow the meetings for this topic to be posted and for public comments. He does not agree with the closed process for affordable housing discussions. Wendy Manz, Precinct 9 Town Meeting Member, expressed concern that a working group approach would be a closed process and how it creates a strong predilection for one particular solution. She expressed concern regarding the ability to transform the Hosmer House into a six- unit affordable housing option due to spatial and technical limitations. Mr. Lucente suggested that a member be added to the working group from either those who created the original report or a member of the Housing Partnership Board. Betsey Weiss, 8 Dover Lane, suggested that if the Hosmer House were to be moved, that an ell and a barn be added on and it should be a market rate unit (not affordable housing). She also suggested that if it were made into affordable housing, that the financing should not be put on the Lexington Housing Assistance Board,but rather, the Town should fund it. 3. WestMetro HOME Consortium Sub-Recipient Agreement Mr. Malloy presented the agreement between the Town of Lexington and the WestMetro HOME Consortium as a standard agreement, which sets forth the terms and conditions under which the Member Communities will become the recipient of HOME Investment Partnership Program funding. The Consortium is made up of 12 other communities and the City of Newton administers the program. The Town of Lexington's share of the funding this year is $36,365,which is proposed to be used by the Lexington Housing Authority for the renovation of five units at Pine Grove Village. Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the HOME Sub-Recipient Agreement as attached and further to authorize the Town Manager to execute the agreement. 4. Joint Meeting- Board of Selectmen and Housing Partnership Board • Presentation on Chapter 40R& Chapter 40S - Smart Growth Districts At 8:32 p.m.,the Joint Meeting of the Board of Selectmen and the Housing Partnership Board was called to order by both boards to discuss Chapter 40R and Chapter 40S - Smart Growth Districts. Present for the Housing Partnership Board were: Jeri Foutter, Chair; Bob Peters, Planning Board Liaison; Betsey Weiss, Vice-Chair; Harriet Cohen, Clerk; Bob Pressman; Wendy Manz, Capital Expenditures Committee Liaison; Melanie Thompson; and Paul Linton. Mr. Lucente stated that the presentation will be made by Mark Racicot, Director of the Land Use Division at the Metropolitan Area Planning Council. Mr.Racicot stated that Chapter 40R is a voluntary program for individual municipalities to provide options to adopt and implement zoning that allows for compact, mixed-income, by-right development in areas with existing or planned infrastructure. The minimum affordability component would be 20% of the units and the affordable units would have to be dispersed proportionally throughout the development. This type of development would have to be in an existing area with public infrastructure and adequate water, sewer, and roadways to serve it. The development would have better access to retail and services by offering both direct and indirect financial incentives, as well as a tool to better manage residential growth. The one-time zoning incentive payment to the municipality would be based on the size of the district and the total potential increased number of housing units. The amount ranges from $10,000 for a small site to $600,000 for a large site with a lot of units. There is a second payment when the building permit is issued for the building units. Chapters 40R and 40S serve to reimburse cities and towns for the additional costs of educating new school-age children in smart growth districts. Mr. Racicot explained that the area of concentrated development has to contain at least 50% of an existing commercial/mixed-use zone and at least 50% must also be previously developed (characterized by substantially developed land, even if such land qualifies as underutilized). The non-commercial portions of an Area of Concentrated Development cannot exceed 50% of the district. The Town would not be allowed to put age restrictions on the residential portion of the units. Mr. Sandeen inquired if the Chapter 40S payments were a one-time incentive like the Chapter 40R zoning incentive payment. Mr.Racicot explained that the Town would apply for the Chapter 40S incentive payment annually, but Lexington would likely not be eligible. Mr.Pato expressed that the information in the presentation would benefit the Comprehensive Plan Advisory Committee as they are currently reworking the Comprehensive Plan. Ms.Foutter inquired if there were a timeline for when the area has been zoned to when the building begins and if the State would follow up on the status of the project. She also inquired if there were asset limits for the Chapter 40R, in addition to the income limits. Mr. Pressman inquired if there were any Chapter 40R districts that involve the reuse an office building rather than a mill or manufacturing structure. Ms.Weiss expressed that she is hoping for Chapter 40R to be a part of the Hartwell Avenue process as mixed-use or residential and commercial. Mr. Peters iterated that the funding would be from the State Housing Bond and not the General Fund. David Kanter, Precinct 7 Town Meeting Member, expressed concern regarding the difficulty of incorporating these types of developments within the Lexington community due to the high density. He mentioned that he would like to see a feasibility review done. At 9:14 p.m., the Board of Selectmen and the Housing Partnership Board, respectively, voted to adjourn the Joint Meeting. 5. Grant of Location for Verizon Pole: Lincoln Street- Continuation of Hearing Mr. Lucente opened the hearing at 9:14 p.m. He stated that this hearing for the grant of location for a Verizon pole on Lincoln Street was continued from the August 5, 2019, September 9, 2019, September 23,2019,October 7,2019 and October 28, 2019 Board of Selectmen meetings.Verizon New England Inc. and NSTAR Electric Company d/b/a Eversource Energy request permission to locate poles, wires, cables and fixtures, including the necessary anchors, guys and other such sustaining and protecting fixtures, to be owned and used in common by petitioners, along and across public way on Lincoln Street. The Board is being asked to approve the relocation of one(1) JO pole,P.55/16, on the northerly side of Lincoln Street to a point approximately 42'easterly from its current location on the northerly side of Lincoln Street and the Placement one (1) JO pole, P.55/16A, on the northerly side of Lincoln Street to a point approximately 34' westerly from the current location of existing pole,P.55/16, located on the northerly side of Lincoln Street. Mr. Sandeen asked for a status update on the relocation, since the hearing has been continued multiple times. Steve Bigley, a contractor working for Pike Telecom representing the interests of Verizon New England, Inc., stated that there have been several meetings between the abutters and the property owner at 45 Lincoln Street. There were issues with scheduling conflicts between all parties involved, including Police,Fire, and Engineering Departments, which resulted in delays. Ms. Hai expressed concern in regards to the location of the pole causing safety issues or impairments for elderly drivers exiting the abutting driveway. Mr. Pato expressed concern that the property owner at 45 Lincoln Street seeks to move the pole for aesthetic purposes only, thus being unaccommodating to the neighbors. Upon a motion duly made and seconded,the Board of Selectmen voted 3-1-1 to approve(Mr.Pato voted no; Ms. Hai abstained) the relocation of one (1) JO pole, P.55/16, on the northerly side of Lincoln Street to a point approximately 42' easterly from its current location on the northerly side of Lincoln Street and the Placement one (1) JO pole, P.55/16A, on the northerly side of Lincoln Street to a point approximately 34' westerly from the current location of existing pole, P.55/16, located on the northerly side of Lincoln Street. 6. Presentation - 2019 STM Article 6 - Amend Zoning Bylaw to Restrict Automatic Teller Machine as Principal Use in the Center Business District Jerry Michelson,Chair of the Lexington Center Committee,and Bob Creech, Chair of the Planning Board,presented an update on the 2019 Special Town Meeting Warrant Article 6: Amend Zoning Bylaw to Restrict Automatic Teller Machine as Principal Use in the Center Business District. The purpose of this article is to prohibit the principal use of Automatic Teller Machines (ATM) in the Center Business District, and in turn, from the Center storefront spaces. There are currently 12 ATMS that are of accessory use for the banks and credit unions in the Center and they will not be affected by Article 6. The purpose of the article is to prevent an entire storefront being taken up for ATM use and to create a vibrant, pedestrian-friendly shopping experience in the Center Business District. The goal moving forward would be to prevent any ambiguity in the current bylaws and the possibility of low traffic use in an oversized space. Mr. Pato stated that it is really important to clarify the Town's zoning and to make the intent clear when defining the space used for ATMs, so as to head off any potential appeal to land court. The Board was in agreement that this article would benefit the Center Business District and that it would be supported at Special Town Meeting. 7. 186 Bedford Street Memorandum Of Understanding Mr. Malloy presented an update on the Memorandum of Understanding (MOU) for 186 Bedford Street. He stated that the MOU is very similar to what was presented to the Board a few meetings back,but it now includes a noise limitation(as suggested by the Planning Board). When the MOU was discussed in October,the Board agreed to include a noise provision that limited noise between 10:00 p.m. and 6:00 a.m.The MOU has been redrafted to include the provision as well as an update to the date of signature as November 4, 2019. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Memorandum of Understanding between the Town of Lexington and 186 Bedford Street LLC as attached. The Board of Selectmen exited for a brief recess and returned at 9:39 p.m. calling the meeting back to order. 8. 2019 Special Town Meeting- Article Positions/Discussion Mr. Lucente stated that the Board of Selectmen would be discussing 2019 Special Town Meeting and taking positions on the articles. He mentioned that the articles from the 2019 Special Town Meeting Warrant would be presented in the following order: • Article 5: Amend Zoning Bylaw From CD-1 District to CSX District- 7 Hartwell Avenue • Article 7: Amend Zoning Bylaw and Map - 186 Bedford Street • Article 8:Appropriate Funding for 25%Design of the Route 4/225 Bedford Street-Hartwell Avenue-Wood Street Transportation Improvement Project • Article 6: Amend Zoning Bylaw to Restrict Automatic Teller Machine as Principal Use in the Center Business District • Article 9: LED Streetlight Conversion • Article 2: Appropriate for Prior Year's Unpaid Bills • Article 3: Appropriate To and From Specified Stabilization Funds • Article 4: Amend FY2020 Operating, Enterprise, Revolving and CPA Budgets Mr. Lucente stated that Article 1: Reports of Town Boards, Officers, Committees would not have positions from the Board. Ms. Hai would like to have an Article 1 report on the Ad Hoc Special Permit Residential Development Zoning Bylaw Amendment Committee (SPRD) and Ms. Barry would like to have the final report from the Ad Hoc Crematory Study Committee under Article 1 as well. The resulting positions chart is appended to the end of these minutes. 9. Approve Collective Bargaining Agreement- Fire Union Ms. Barry recused herself on this item as her husband is an employee of the Town. Mr. Malloy presented an update on the Collective Bargaining Agreement between the Town of Lexington and the Fire Union. He stated that there is a 2% Cost-of-Living Adjustment (COLA) for FY2020, FY2021, and FY2022 included. A 1% increase has been added to the top step on a number of differentials as well as 2% for firefighters to address issues in the Comparison Study. The Town has also agreed to increase the hazardous pay from 2%to 2.5% during the contract and then 3% at the last year of the contract. There were also some small management issues adjusted in the agreement. Upon a motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Fire Union contract as presented. 10. Future Meeting Dates Mr. Lucente presented a proposed schedule of meeting dates for November 2019 through September 2020 for the Board of Selectmen to consider. Ms. Hai stated that she will not be attending the proposed January 6, 2020 Board of Selectmen meeting. Ms. Barry has a conflict and will not be attending the proposed April 13,2020 Board of Selectmen meeting. She inquired as to when the voting of the "White Book" and the voting of the "Brown Book"would take place in the proposed schedule. Mr. Sandeen stated that the proposed March 2, 2020 Board of Selectmen meeting falls the night before the election. The Board agreed to make the March 2, 2020 meeting date tentative. Ms. Barry expressed concern regarding scheduling a meeting directly after the Board and Staff return from the Massachusetts Municipal Association (MMA) Conference in January in terms of meeting preparation time needed. The Board agreed to make the proposed January 27, 2020 meeting"light" and"if needed". Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the future meeting dates as amended. The resulting list of amended future meeting dates has been appended to the end of these minutes. 11. Consider Resolution in Support of House Bill 2849/ Senate Bill 1940 - Act For Utility Transition to Using Renewable Energy Marcia Gens, Sustainable Lexington Committee,presented a request for the Board of Selectmen's consideration regarding the approval of a resolution in support of the Act for Utility Transition to Using Renewable Energy (FUTURE) House H.2849/Senate S.1940. The bill supports having gas leaks be considered as part of a transition to a more renewable future. Mr. Pato stated that the resolution is capturing what the Board of Selectmen has already done by and large regarding concerns about gas leaks around Town, advocating for passage of the principles enumerated in the bill, and the importance of the core concepts in the bill being passed and brought into law. Mr. Lucente stated that the resolution was requested at the last minute and would like more time to gather information for requests in the future. Ms. Barry asked why the topic was presented as a resolution to the Board and not in a letter of support as is the usual custom. She also felt there was not enough backup information included with the agenda packet but was able to find additional information online from a nearby community that had already endorsed the issue. David Kanter, Precinct 7 Town Meeting Member, inquired if there were anything in the language of the act that would make some statement about the need for responsible response to fixing gas leaks. Mr. Pato stated that he is not aware of any language in the Board of Selectmen's resolution or the act regarding penalties. Mr. Sandeen stated that the act is focused on providing a transition for the utility companies to move from being gas providers to being heat providers. The act does ask utility companies to review the cost that they would be spending in ratepayer money to repair and replace existing infrastructure that is deteriorating and to compare that cost to the cost of transitioning to the district heating services. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the resolution in support of House Bill 2849/Senate Bill 1940 - Act for Utility Transition to Using Renewable Energy(FUTURE). 12. Selectmen Committee Appointments Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Cynthia Arens to the Sustainable Lexington Committee with a term expiration date of September 30,2022. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Pamela Lyons to the Transportation Advisory Committee with a term expiration date of September 30, 2022. 13. Accept the Terms of the Emily and Frank Smiddy Scholarship Fund Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the terms of the Emily and Frank Smiddy Scholarship Fund that will be managed by the Trustees of Public Trusts. CONSENT AGENDA 1. Approve and Sign Eagle Scout Commendation Letter- Gabriel Denton Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a letter of commendation congratulating Gabriel "Gabe" Denton for attaining the highest rank of Eagle in Boy Scouting. 2. Approve One-Day Liquor License Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One-Day Liquor License for the Lexington Symphony to serve wine from 9:30 p.m. to 10:30 p.m. for the purpose of their Post-Concert Reception to be held in Estabrook Hall, Cary Memorial Building, 1605 Massachusetts Avenue, on Saturday, November 9, 2019. ADJOURN Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to adjourn the meeting at 10:10 p.m. A true record; Attest: Stacey Prizio Department Assistant Article Positions 2019 Special Town Meeting DL JP SB JH MS Art. # Article Presenter 2 Appropriate for Prior Year's JH Unpaid Bills Y Y Y Y Y 3 Appropriate To and From JP Specified Stabilization Funds (a) Section 135 Zoning By- Law N/A N/A N/A N/A N/A (b)Traffic Mitigation Y Y Y Y Y (c)Transportation Demand Management/Public Transportation Y Y Y Y Y (d) Special Education N/A N/A N/A N/A N/A (e)Center Improvement District N/A N/A N/A N/A N/A (f)Debt Service N/A N/A N/A N/A N/A (g) Transportation Management Overlay District N/A N/A N/A N/A N/A (h) Capital Y Y Y Y Y (i)Payment in Lieu of Parking N/A N/A N/A N/A N/A 0)Visitor Center Capital Stabilization Fund N/A N/A N/A N/A N/A (k)Affordable Housing Capital Stabilization Fund N/A N/A N/A N/A N/A (1)Water System Capital Stabilization Fund N/A N/A N/A N/A N/A (m)Ambulance Stabilization Fund N/A N/A N/A N/A N/A 4 Amend FY2020 Operating, DL Enterprise,Revolving and CPA Budgets Y Y Y Y Y 5 Amend Zoning Bylaw from CD- SB 1 District to CSX District-7 Hartwell Avenue(Owner Petition) Y Y Y W W 6 Amend Zoning Bylaw to Restrict MS Automatic Teller Machine as Principle Use in the Center Business District Y Y Y Y Y 7 Amend Zoning bylaw and Map - JH 186 Bedford Street(Owner Petition) Y Y Y Y Y 8 Appropriate Funding for 25% JP Design of the Route 4/225 Bedford Street-Hartwell Avenue -Wood Street Transportation Improvement Project Y Y Y Y Y 9 LED Streetlight Conversion DL Y Y Y Y Y Proposed Board of Selectmen Meeting Dates DATE TIME MEETING LOCATION Monday,November 4,2019 7:00 p.m. BOS Meeting Selectmen's Meeting Room Tuesday,November 12,2019 6:00 p.m. BOS Meeting (prior to STM) Selectmen's Meeting Room Wednesday,November 13,2019 6:00 p.m. BOS Meeting (prior to STM) Selectmen's Meeting Room Monday,November 18,2019 7:00 p.m. BOS Meeting Selectmen's Meeting Room Thursday,November 21,2019 7:00 p.m. Financial Summit II 201 Bedford Street BOS Meeting/State Reps at 8:00 Monday,December 2,2019 7:00 p.m. p.m. Estabrook Hall Tuesday,December 3,2019 3:00 p.m. Department Budget Presentation Selectmen's Meeting Room Department Budget Presentation Wednesday,December 4,2019 9:00 a.m. (+BOS Luncheon) Selectmen's Meeting Room Monday, December 9,2019 5:00 p.m. Department Budget Presentation Selectmen's Meeting Room Monday,December 16,2019 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,January 6,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,January 13,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Thursday,January 16,2020 7:00 p.m. Financial Summit HI 201 Bedford Street Monday,January 27,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,February 3,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Thursday,February 6,2020 7:00 p.m. Financial Summit IV 201 Bedford Street Monday,February 10,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,February 24,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,March 2,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,March 9,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday,March 16,2020 7:00 p.m. BOS Meeting Selectmen's Meeting Room Monday, March 23,2020 6:00 p.m. BOS Meeting (prior to ATM) Selectmen's Meeting Room Wednesday, March 25, 2020 6:00 p.m. BOS Meeting (prior to ATM) Selectmen's Meeting Room Monday,March 30,2020 6:00 p.m. BOS Meeting (prior to ATM) Selectmen's Meeting Room Joint Meeting Board of Selectmen and Housing Partnership Board November 4, 2019 A Joint Meeting of the Lexington Board of Selectmen and Housing Partnership Board was called to order at 8:32 p.m. on Monday, November 4, 2019 in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Present for the Housing Partnership Board were: Jeri Foutter, Chair; Bob Peters, Planning Board Liaison; Betsey Weiss, Vice-Chair; Harriet Cohen, Clerk; Bob Pressman; Wendy Manz, Capital Expenditures Committee Liaison; Melanie Thompson; and Paul Linton. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Presentation on Chapter 40R& Chapter 40S - Smart Growth Districts The Board of Selectmen and the Housing Partnership Board met to discuss Chapter 40R and Chapter 40S - Smart Growth Districts. Mr. Lucente stated that the presentation will be made by Mark Racicot, Director of the Land Use Division at the Metropolitan Area Planning Council. Mr.Racicot stated that Chapter 40R is a voluntary program for individual municipalities to provide options to adopt and implement zoning that allows for compact, mixed-income, by-right development in areas with existing or planned infrastructure. The minimum affordability component would be 20% of the units and the affordable units would have to be dispersed proportionally throughout the development. This type of development would have to be in an existing area with public infrastructure and adequate water, sewer, and roadways to serve it. The development would have better access to retail and services by offering both direct and indirect financial incentives, as well as a tool to better manage residential growth. The one-time zoning incentive payment to the municipality would be based on the size of the district and the total potential increased number of housing units. The amount ranges from $10,000 for a small site to $600,000 for a large site with a lot of units. There is a second payment when the building permit is issued for the building units. Chapters 40R and 40S serve to reimburse cities and towns for the additional costs of educating new school-age children in smart growth districts. Mr. Racicot explained that the area of concentrated development has to contain at least 50% of an existing commercial/mixed-use zone and at least 50% must also be previously developed (characterized by substantially developed land, even if such land qualifies as underutilized). The non-commercial portions of an Area of Concentrated Development cannot exceed 50% of the district. The Town would not be allowed to put age restrictions on the residential portion of the units. Mr. Sandeen inquired if the Chapter 40S payments were a one-time incentive like the Chapter 40R zoning incentive payment. Mr.Racicot explained that the Town would apply for the Chapter 40S incentive payment annually, but Lexington would likely not be eligible. Mr. Pato expressed that the information in the presentation would benefit the Comprehensive Plan Advisory Committee as they are currently reworking the Comprehensive Plan. Ms.Foutter inquired if there were a timeline for when the area has been zoned to when the building begins and if the State would follow up on the status of the project. She also inquired if there were asset limits for the Chapter 40R, in addition to the income limits. Mr. Pressman inquired if there were any Chapter 40R districts that involve the reuse an office building rather than a mill or manufacturing structure. Ms.Weiss expressed that she is hoping for Chapter 40R to be a part of the Hartwell Avenue process as mixed-use or residential and commercial. Mr. Peters iterated that the funding would be from the State Housing Bond and not the General Fund. David Kanter, Precinct 7 Town Meeting Member, expressed concern regarding the difficulty of incorporating these types of developments within the Lexington community due to the high density. He mentioned that he would like to see a feasibility review done. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to close the Joint Meeting at 9:14 p.m. The Housing Partnership Board voted the same. A true record; Attest: Stacey Prizio Department Assistant SELECTMEN'S MEETING November 12, 2019 A meeting of the Lexington Board of Selectmen was called to order at 6:00 p.m. on Tuesday, November 12, 2019 in the Selectmen's meeting room. Doug Lucente, Chair; Joe Pato; Suzie Barry, Jill Hai and Mark Sandeen were present as well as James Malloy, Town Manager; and Ms. Katzenback, Executive Clerk. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Review Ad Hoc Crematory Study Committee Final Report Ms. Barry introduced Mr. Bridger McGaw, Ad Hoc Crematory Study Committee member, to present a summary of the Committee's Final Report to the Board of Selectmen. Mr. McGaw said the Ad Hoc Crematory Study Committee was formed by the Board of Selectmen (BOS) in September 2018 and charged with making one of the following recommendations regarding a potential Crematory at Westview Cemetery: 1. Build a crematory adjacent to/connected to proposed new Westview Building, or 2. Build a crematory on another location on the Westview property or 3. Do not build a crematory at this time. Mr. McGaw stated the Committee's work included an operational and feasibility analysis; exploration of various business models; numerous interviews; a Massachusetts municipality survey; further review of public comments; and conferring with Town Counsel, DPW, and Town Finance on Town financial implications. Mr. McGaw affirmed the Committee was sensitive that not all end-of-life religious observances can presently be performed in our community. He said the Committee's analysis resulted in the determination a crematory operation would not be a feasible operational addition to the Town at this time given the lack of a predictable quantity of clients needed to financially break even in combination with the stringency of current state regulations. On August 20, 2019, the Ad Hoc Crematory Study Committee voted 5-1 (with one member absent) not to support building a crematory at this time as its final recommendation. Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to accept the report of the Ad Hoc Crematory Study Committee. 2. Approve MWRA Sewer Bond Ms. Kosnoff, Assistant Town Manager for Finance, said the Massachusetts Water Resources Authority (MWRA) has recently announced a new round of financial assistance for member communities to fund sewer improvement projects. She explained Lexington is eligible is eligible receive total assistance of$1,560,000 through this program which includes a grant of$1,170,000 and a zero interest loan of$390,000 which the Town would repay to MWRA over a period of 10 years. Ms. Kosnoff explained the MWRA loan would be issued in the form of a municipal bond and would be applied against the authorization in Article 18 from the 2019 Annual Town meeting. She said the bond will fund sewer and manhole rehabilitation throughout Town, and will reduce the amount the Town will have to fund through a market rate bond. The grant will supplement funding that was authorized by Town meeting. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 that the sale of the $390,000 Sewer Bond of the Town dated November 18, 2019, to Massachusetts Water Resources Authority(the"Authority") is hereby approved and the Town Treasurer or other appropriate Town official is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall be payable without interest on November 15 of the years and in the principal amounts as follows: Year Installment Year Installment 2020 $39,000 2025 $39,000 2021 $39,000 2026 $39,000 2022 $39,000 2027 $39,000 2023 $39,000 2028 $39,000 2024 $39,000 2029 $39,000 And Further:that each member of the Board of Selectmen,the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote. 3. Approve Placement of Sign at Camellia Place Mr. Malloy said Denis Tremblay of Tremblay Real Estate Trust, owner of a commercial building at 8-10 Camellia Place requested the Board of Selectmen reaffirm their decision from December 9, 1991 to allow a free standing sign be placed on the Northwest corner of Town owned land at 45 Bedford Street that indicates the entrance to 8-10 Camellia Place. Mr. Tremblay received a special permit from the Zoning Board of Appeals on May 23, 2019 for the new sign. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the placement of a free standing sign on the Northwest corner of the Town owned land at 45 Bedford Street in accordance with the Zoning Board of Appeals decision of May 23, 2019 with exact placement to be determined after consultation with the Town Engineering Department, Police Department and the Department of Public Facilities. 4. Review Town Manager Performance Evaluation Template and Goals Process Mr. Lucente stated the Town Manager's Employment Agreement cites "the Board and Mr. Malloy will mutually establish goals for the ensuing year, and at least once each year, the Board will evaluate Mr. Malloy's performance in relation to those goals and his general performance of duty." Mr. Lucente asked the Board for their feedback regarding a new proposed Town Manager Performance Evaluation Template, scoring format and procedure. He noted the proposed template addresses key measures and accommodates future measures. The Board reviewed the proposed Town Manager Performance Evaluation template and the Board agreed to use the following proposed procedures and the methodology to establish the Goals for the Town Manager's upcoming year. The Board confirmed the Executive Clerk would compile the individual Board member evaluations submission into a single document for the new process. POLICY AND PURPOSE: The purpose of this evaluation instrument is to formally evaluate the Town Manager's performance on an annual basis. The document allows the Board to assess the Town Manager's performance in key competency areas and in the accomplishment of goals. Through the evaluation procedure, Board members will recognize strengths, offer positive feedback, and suggest any areas that require corrective action. Individual performance evaluation forms prepared by members of the Board are considered work product/personal documents, and shall not be publicly released. The only document to be released will be an overview document, compiling the scores and comments, prepared by the Executive Clerk to the Board. PROCEDURE: 1. The period of evaluation is October I through September 30. 2. The Town Manager will submit a narrative self-evaluation including a report on goal achievement. A copy of that self-evaluation/goal achievement and a blank evaluation form will be distributed to each Board member. 3. Board members will complete their evaluation forms and provide them to the Executive Clerk by a date set by the Chair. 4. The Executive Clerk will compile scores from individual evaluation forms and develop a consensus overview document. In each of the competency areas, the Executive Clerk will add the scores of each Selectman and divide by 5 to develop the composite score. 5. The Executive Clerk will give the individually completed performance evaluation forms to the Director of Human Resources who will place them in the Town Manager's personnel file. 6. The Executive Clerk will provide the Town Manager with the consensus evaluation overview document at least one week prior to the date at which the document will be publicly discussed Upon a motion duly made and seconded, the Board of Selectmen vote 5-0 to approve the revised Town Manager Performance Evaluation template and proposed process as amended. 5. 2019 Special Town Meeting- Article Positions/Discussion The resulting chart is appended to end of these minutes. ADJOURN Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to adjourn the meeting at 7:14 p.m. Attest: Kim Katzenback Executive Clerk ARTICLE POSITIONS 2019 SPECIAL TOWN MEETING ARTICLE PRSNTR DL JP SB JH MS 1 Reports of Town Boards,Officers,Committees N/A N/A N/A N/A N/A N/A 2 Appropriate for Prior Year's Unpaid Bills JH Y Y Y Y Y 3 Appropriate To and From Specified Stabilization Funds JP (a) Section 135 Zoning By-Law N/A N/A N/A N/A N/A (b)Traffic Mitigation Y Y Y Y Y (c)Transportation Demand Management/Public Transportation Y Y Y Y Y (d)Special Education N/A N/A N/A N/A N/A (e)Center Improvement District N/A N/A N/A N/A N/A (f)Debt Service N/A N/A N/A N/A N/A (g)Transportation Management Overlay District N/A N/A N/A N/A N/A (h)Capital Y Y Y Y Y (i)Payment in Lieu of Parking N/A N/A N/A N/A N/A 0)Visitor Center Capital Stabilization Fund N/A N/A N/A N/A N/A (k)Affordable Housing Capital Stabilization Fund N/A N/A N/A N/A N/A (1)Water System Capital Stabilization Fund N/A N/A N/A N/A N/A (m)Ambulance Stabilization Fund N/A N/A N/A N/A N/A 4 Amend FY2020 Operating,Enterprise,Revolving and CPA DL Budgets Y Y Y Y Y 5 Amend Zoning Bylaw from CD-1 District to CSX District-7 SB Hartwell Avenue(Owner Petition) Y Y Y W W 6 Amend Zoning Bylaw to Restrict Automatic Teller Machine MS as Principle Use in the Center Business District y y Y Y Y 7 Amend Zoning bylaw and Map- 186 Bedford Street(Owner JH Petition) Y Y Y Y Y 8 Appropriate Funding for 25%Design of the Route 4/225 JP Bedford Street-Hartwell Avenue-Wood Street Transportation Improvement Project Y Y Y Y Y 9 LED Streetlight Conversion DL Y Y Y Y Y Selectmen's Meeting November 18, 2019 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, November 18,2019 in the Selectmen's Meeting Room,Town Office Building.Mr. Lucente,Chair; Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. SELECTMAN CONCERNS AND LIAISON REPORTS Mr. Pato reported that on November 9, 2019, he attended the Diversity Advisory Task Force meeting that was held at the Lexington Community Center. The meeting addressed questions of the Asian communities within the Town. Mr.Pato stated that the Tax Deferral and Exemption Study Committee will be proposing a warrant article to the Board on increasing the threshold for the tax deferral program. Mr. Lucente mentioned that he and Mr. Pato had attended the Age-Friendly Survey Results presentation by the University of Massachusetts Boston. The topics that were covered were: housing, transportation, isolation, and communication needs of the senior citizens of the Town. The Council on Aging will be reviewing the proposals from the survey and will be presenting to the Board in the future. Mr. Lucente reported that he had met with the Chair and Vice-Chair of the Lexington Human Rights Committee, where they discussed the success of their No Hate November program. Mr. Lucente reminded the Board that the Town Manager evaluation is due on November 19,2019. Also, the deadline for the topics for the State House delegation is on November 22, 2019. Mr. Lucente concluded with an announcement that he has decided to run for re-election in March of 2020. Ms. Barry extended condolences on behalf of the Board to the Worcester Fire Department for the loss of Lieutenant Jason Menard, who died in the line of duty. She also expressed condolences for the death of Former Massachusetts State Senator Susan Fargo,who had passed away on November 15, 2019. Senator Fargo served the Town of Lexington for eight terms. Mr. Sandeen announced that he has decided to run for re-election in March of 2020. Mr. Sandeen reported that the Noise Advisory Committee requested that the Board investigate making a recommendation for a construction noise by-law. The committee is meeting tomorrow night and would like some guidance as to when they should come before the Board to meet timelines for Annual Town Meeting. Mr. Sandeen mentioned that on November 5, 2019, he attended a public comments session with the Board of Building Regulations and Standards (BBRS), where he presented the Board of Selectmen's letter from June regarding desired regulations and standards for a Net Zero Stretch Energy Code. He said that the BBRS was pushing back on the proposal of the Net Zero Stretch Energy Code. Mr. Sandeen stated that on November 12, 2019, he presented a resolution on behalf of the Board in support of the H.R.2486 FUTURE Act,which was passed recently through the Joint Committee on Telecommunications, Utilities and Energy. TOWN MANAGER REPORT Mr. Malloy reported that there have been a couple of requests for the Town to investigate short term rental by-laws.He assured the Board that the Planning Department is working on the requests and the plan is to have a presentation prepared for Annual Town Meeting. Mr. Malloy announced that the Sustainability Director's position was advertised late last week. The posting closes in mid-December and he hopes to start seeing some candidates applying for the position. Mr. Malloy reported that the first non-civil service recruitment for the Lexington Police Department was a success. There were over one hundred candidates,eight of which were extended offers for the current vacancies. Mr. Malloy reported that the Economic Development Office and the National Park Service of Concord met recently to discuss cooperative efforts and opportunities related to tourism. Mr. Malloy stated that Eversource has completed their work in the Depot Square and NSTAR parking lots for the electric vehicle (EV) charging stations. The Town's contractor will be installing the actual EV charging stations at a date in the near future, starting with the Michelson's parking lot. Mr. Malloy concluded with a reminder that Summit 11 is on November 21, 2019. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing: Tax Classification Presentation Mr. Lucente opened the public hearing at 7:10 p.m. Carolyn Kosnoff, Assistant Town Manager for Finance, and Greg Johnson, Chair of the Board of Assessors, presented the FY2020 tax classification options and preliminary tax rates for consideration by the Board of Selectmen. This presentation was also a tax classification hearing to take public comments in the Board's consideration of the tax classification options. This was the first meeting in the process of setting the FY2020 tax rates. Ms. Kosnoff stated that the following items needed to be voted on by the Board of Selectmen to set the tax rate: • The residential factor that provides the opportunity to set one tax rate, which would apply to all resident and commercial properties, commercial, industrial, personal or split the tax rate, which would shift the burden from the residential onto the commercial up to a factor of 1.75%. • The open space discount, which does not apply to the Town of Lexington as there are no properties in town that would classify as open space. • The residential exemption is an option that would provide a potential discount to property owners that live in owner-occupied homes and it would shift some of the residential tax levy onto nonowner-occupied homes. • The small commercial property exemption is only applicable to commercial properties that are under $1 million in value and the occupants of that property need to have less than 10 employees. The property does not need to be owner-occupied. Currently, the Town has 76 commercial properties that are under$1 million in value and 800 businesses that have less than 10 employees. The onus would be on the Assessor's Office to create a list of properties to which this would apply. Ultimately, the burden would be shifted from the smaller commercial properties to the larger commercial properties. Ms. Kosnoff proposed that the Board of Selectmen vote on the FY2020 tax classification options at the next meeting on December 2, 2019. At that time, the Board will take four votes, which are described in the memorandum presented named Fiscal Year 2020 Tax Classification Packet Mr. Johnson provided a brief overview of Exhibits A through G in the Fiscal Year 2020 Tax Classification Packet. Ms. Hai questioned the inconsistency of the impact percentage, with the exception of small and medium offices, which has a distinct 13.5% increase. She inquired if it was due to the assessment value. Mr. Pato explained that the average assessment last year was $1.2 million and the average assessment this year is almost $1.4 million, which is about a 13-14% increase in value. Mr. Lucente inquired if the 76 aforementioned properties included commercial condominiums as he was unclear as to the rules around the decision in valuation/assessment. He also inquired about how the mixed-use properties were incorporated into the assessment. Ms. Kosnoff stated that the 76 potential properties did in fact include commercial condominiums. Rob Lent, Town Assessor, stated that there are 20 mixed-use properties in the Town of Lexington and they vary in terms of size of the residential and commercial segments. There is currently no definitive data or guidelines to categorize these properties further into mixed-use and single-use. However, the mixed-use properties would be defined as partially residential at the residential rate and partially commercial at the commercial rate. Ms. Barry questioned the number of retail properties listed in Exhibit D.1 as the number has decreased from 93 properties last year to 80 properties this year, as well as the decrease in lab offices by three. Mr. Lent stated the number 93 was a mistake and should not have been listed in the final numbers last year. The number of retail properties has consistently been 79 to 80 from year to year. He also stated that four of the lab properties converted to industrial condos with some non-lab office spaces, which decreased the number on the assessment. Mr. Sandeen inquired about the median tax differential in Exhibit D.1 going up 3.7% and Mr. Johnson's comment regarding the net of new growth. He wanted to know what the average resident would see if after new growth is factored in. Mr. Johnson stated that the numbers were run with growth included and the total percentage was closer to 4.6%. Ms. Kosnoff stated that the average property owner would see 3.7% without the new growth number factored in. Upon hearing no further comments, Mr. Lucente closed the hearing at 7:47 p.m. 2. Recommendations for Restriping Massachusetts Avenue to Include Additional Parking Mr. Malloy presented a proposal from the Parking Management Group that recommended 82 additional on-street parking spaces on Massachusetts Avenue,Waltham Street,Meriam Street, and Clarke Street. This was an initial presentation to the Board for consideration and input before a final recommendation for action will be presented. Mr. Malloy stated that the 82 additional on-street parking spaces would be divided as follows: 61 spaces on Massachusetts Avenue, two spaces on Waltham Street, ten spaces on Meriam Street, and nine spaces on Clarke Street. This proposal is consistent with the Parking Management and Implementation Plan that was approved by the Board of Selectmen in 2016. Mr.Pato stated that he is amenable to the addition of new parking spaces because the spots will be clearly defined for more organized parking amongst driveways and intersections. He also expressed that the paint on the roads would slow down traffic due to the perception of a narrower roadway and would benefit pedestrians attempting to cross busy areas of Massachusetts Avenue. Mr. Lucente expressed concern regarding the potential for the new spaces to turn into all-day parking much like the spaces that are currently in front of the Muzzey area. He expressed that he is not in favor of the addition of the new parking spaces on Massachusetts Avenue because he feels as though it changes the character of that part of town. He is amenable to the addition of new parking spaces on Waltham Street, but the proposed spaces on Meriam and Clarke Streets might pose a safety concern, since the streets are already narrow with the current parking. Ms. Barry stated that she is not unopposed to the addition of parking spaces on Massachusetts Avenue as there is enough space. However, she is not agreeable to the spaces being added on Waltham Street as she feels it would be difficult to navigate the driveways and existing parking spots. She is amenable to the addition of marked parking spots on Meriam and Clarke Streets. Mr. Sandeen expressed that he would like to hear why the Parking Management Group had recommended the large number of additional parking spaces on Massachusetts Avenue because he was not on the Board in 2016 when the original recommendation was made.He is also interested in hearing more about the interaction of these additional spaces and bike pathways. Ms. Hai stated that she is in favor of the addition of new parking spaces on Massachusetts Avenue because a lot of the current parking impedes driveways in the area. She does not agree with the addition of parking spaces on Waltham Street due to the congestion at the light and she feels as though maybe one spot could be added at most. She is agreeable to the addition of parking spaces on both Meriam and Clarke Streets. Lastly, she is in support of the striping, but she does not support changing the timeframes of the parking without a plan in place. Mr. Pato stated that the current parking regulations will not be changed at this time and that the spaces that will be striped on Massachusetts Avenue in particular are already existing parking that is used intermittently. Ms. Hai commented that the original intent of the Parking Management Group in 2016 was to address the all-day parkers who would park on side streets off of Massachusetts Avenue and cause congestion by narrowing the streets. David Kanter, Precinct 7 Town Meeting Member, requested that the topic be described as "street marking" as opposed to "adding spaces" to avoid confusion. He also inquired about metering potential for the new parking spaces. John Flynn, 1 Hunt Road, expressed concern in regards to safety on Massachusetts Avenue with the addition of new parking spaces. Mr. Lucente stated that he would like to see the neighbors of these areas engaged in the future plans for the addition of new parking spaces. 3. Update on Solar and Storage Request for Proposal Shawn Newell, Assistant Director of Public Facilities, and Jackson Dowdy, a representative from Ameresco, presented the Solar and Storage Request For Proposal (RFP) under the Solar Smart Program. The Solar RFP has been issued and has been in the process of negotiations for the past several months. The purpose of the presentation was to update the Board of Selectmen on the solar project and to seek the Board's approval for authorization of the Town Manager to sign agreements with Ameresco. The approval of this project is time sensitive and needs to be completed by the next Board of Selectmen meeting. The Department of Public Facilities will be requesting that the Town Manager, with approval of the Board of Selectmen and the School Committee, execute into a Power Purchase Agreement(PPA). Kevin Batt, Town Counsel, was also in attendance. Mr. Newell stated that the Town of Lexington currently uses solar power and the production of which makes up about 31%of the town and school electric load. The solar projects provide a social cost benefit of about $120,000 and reduce greenhouse gas emissions by 2,475 top metric tons annually. Each year, the Town saves about $156,500 from the Phase I rooftop solar projects and $357,000 from the Phase 11 Hartwell Avenue solar projects on the Town's electric bill due to solar net metering credits. Mr. Newell stated that the proposed new energy system designs (carports, rooftops, and battery storage) it would increase the town and school solar electricity production an additional to 28%. The reduction in greenhouse gases would be 2,255 metric tons and it would have a social benefit of$113,000. The s expected annual value to the Town of the proposed projects would be $371,200 if the Town were to move forward with the proposed PPA. Mr. Newell stated that the benefit of entering into a third party ownership would be as follows: a third party building the solar sites while the Town benefits from the solar carports and batteries, Ameresco would take on the project development and performance risk as referenced in the PPA but will receive the tax benefits, smart incentives, and PPA revenue from Lexington, and the third party developer would be responsible for development of the project acquisition materials, installation of equipment, and operation/maintenance of the system throughout its life. The Town of Lexington benefits from a low cost and long-term power contract of 20 years. It would assist in the Town's sustainability goals, demand cost reduction with electricity and challenge group buildings, and the Town will receive an annual PILOT payment in lieu of taxes as revenue. The Department of Public Facilities has identified seven school sites as locations for the solar production with different savings at each site. Mr. Newell concluded with the timeline sensitivity of approving the Town Manager to enter into a PPA. The incentive rates, construction timeline, and the financial outlook of the program would all be impacted by a delay of an approval. Mr.Lucente had asked what would happen in 20 years at the end of the agreement.He also inquired about the battery replacement at 10 years versus 20 years, as well as the placement of electric vehicle (EV) charging stations. Mr. Newell stated that the Town could ask Ameresco to remove all of their equipment from the sites or ask for a buyout and purchase the equipment at a reduced cost. The battery replacement is still under negotiations. There are no current plans for the placement of EV charging stations,but the conduit will be in place for future installation. Ms. Barry stated that the addition of solar on the Town pool building would make a statement to the community. Mr. Sandeen stated that what was not mentioned during the presentation were the benefits of the Lexington Children's Place and Hastings Elementary School. The two properties would be generating an excess amount of solar than what would be needed a year for electricity to run the buildings. If the project were to move forward, both buildings would become Net Zero schools and would benefit the Town by bringing in revenue via Alternative Energy Credits (AECs) from the State program called the Alternative Portfolio Standard(APS). Mr. Pato expressed surprise that the new Fire Department Headquarters was not included on the list of sites receiving solar panels and battery storage. Mr. Dowdy stated that the site was not considered from a financial standpoint due to the size of the site, but Ameresco is working toward opportunities through either capital projects or an alternative to finance the addition of solar and batteries at a later date. Mr. Lucente expressed concern that only buildings in Town were considered for this project and that parking, such as at Lincoln Park, was not considered. He felt that it would have been helpful to consider all aspects for such a long-term contract. Ava Schaeffer, 60 Ledgelawn Avenue and student at William Diamond Middle School, expressed that this project would benefit the environment by reducing the carbon dioxide (CO2) emissions. Erica Baca, 12 Coolidge Avenue and student at William Diamond Middle School, expressed that this project would benefit the environment positively, impact climate change, and help preserve the next generation. Jong Min Kim, 30 Preston Road, expressed that this project would be useful for saving energy and stop climate change. Dawn McKenna, Chair of the Tourism Committee, inquired about the excess credits from the Lexington Children's Place benefitting the Visitors Center, since that site was not eligible for the solar panels and storage. Mr. Batt stated that if there is a surplus production at any site it could be turned into net metering credits to particular other accounts in the municipality via a form filed with the utility company called a Schedule Z. The Visitors Center could be one of those accounts once the PPA is in place. Dave Pinsonneault, Director of Public Works, wanted to remind the Board that Lincoln Park is over a closed landfill, so any activity in that area would involve the Department of Environmental Protection(DEP) and environmental regulations. Todd Rhodes, Sustainable Lexington Committee, voiced support for the project on behalf of the committee. Mike Cronin, Director of Public Facilities, stated that at the Hastings Elementary School site, the Town is still working with Ameresco on the budget to the lay the underground work. Based on the budget provided, the Town will work with their own contractor to see if it can be done at an equal or lesser value. 4. Update on Center Track Project Melissa Battite, Director of Recreation and Community Programs, Meg Buczynski, Principal Engineer from Activitas, Inc., and Dave Pinsonneault, Director of Public Works, presented an update on the Center Track Project. Ms. Buczynski stated that the synthetic turf surface has been installed, as well as all of the paving around the track. The next steps in the project are to touch up the landscaping, install the fencing, and begin to touch up the edges in preparation for top soil and plantings in the spring. The lighting has been installed with conduits and wiring is happening in the upcoming weeks. The facility will remain closed until completion of the project and anticipate opening a few weeks into the warmer weather in the spring. Ms. Battite stated that the project came in under budget with a balance of $219,000. After consulting with Town staff and conducting community meetings,it was decided that the additional funds would be spent on the following: a protective covering for the track during the fireworks displays, additional lighting from the backend of the tennis courts to the playground, as well as to the bathrooms, an emergency blue box which would be installed in the plaza area,repaving of park drive and the parking area, the installation of a hammer/discus cage and pads, and some improvements to the practice field. Mr. Sandeen questioned what was left for completion on the project. Ms. Buczynski stated that the blue rubberized surfacing has yet to be completed, as well as the landscape areas and bringing in the top soil for the spring plantings. The shotput area and the paving of the pedestrian walkways will be done late next week. The Board of Selectmen exited for a brief recess and returned at 9:02 p.m. calling the meeting back to order. Mr. Lucente amended the order of the agenda. 5. Proclamation- 100th Anniversary of Michelson's Shoes The Board is being asked to approve and sign a proclamation in honor of the 100th Anniversary of Michelson's Shoes, 1780 Massachusetts Avenue. Michelson's Shoes has been a fixture in Lexington Center since 1919, when it was once a harness and shoe repair shop located at 1806 Massachusetts Avenue. Over the course of 100 years, the business has been passed down through four generations of the Michelson family and has continued to provide dedication and commitment to the Lexington community via their customers, as well as the Lexington Retailers Association. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the proclamation. Mr. Lucente returned to the order of the agenda. 6. Discuss EV Charging Parking Regulations Mr. Malloy presented an update to the electric vehicle (EV) charging station parking regulations (as previously discussed and edited). Mr. Malloy stated that there were additional minor edits to the EV charging station regulations, which included the addition of some verbiage regarding the maximum time limit while any other meter time limitation is in effect. Also, item (E) was clarified further, as it originally started with "Metered parking spaces...". It has since been changed to "EV Charging Station parking spaces..." which makes it clear that not all metered parking spaces are reserved for electric vehicles. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the amendment to Section 192-40 of the Traffic Rules and Regulations as follows: § 192-40 Parking Meters with EV Charging Stations the Town of Lexington encourages use of the public EV Charging Stations found in municipal parking lots in Lexington. The following shall apply: A. All normal parking fees and rules shall apply to parking spaces with EV Charging capabilities. B. There is established a four-hour maximum time limit for parking at an EV Charging Station while any other metered time limitation is in effect. C. EV Charging Stations shall charge a rate as set by the Board of Selectmen that ensures all costs associated with the use of the Charging Station are recovered by the Town, any fees charged over the base electric cost shall be deposited in the Parking Lot Fund. D. Parking meter and enforcement regulations as stated in §192 of the Town's Traffic Rules and Orders shall apply to all EV Charger Station parking meters. E. EV Charging Station parking spaces shall be reserved for electric vehicles, any non-electric vehicle may be subject to a fine of$100. Amend current Section 192-40 to be renumbered as Section 192-41. 7. Water/Sewer Abatement Appeal- 37 Turning Mill Road Yacov Levy, on behalf of Jeffrey and Maya Bober, presented a final appeal to the Board of Selectmen for a Water/Sewer Abatement for the property at 37 Turning Mill Road. The proponent has already been before the Water and Sewer Abatement Board(WSAB) and is looking to appeal their decision for a partial abatement. This is the final appeal in this matter and the Board of Selectmen may either deny(based upon the guidelines that have been followed by the WSAB) or grant a partial or complete abatement. The recommendation from Town staff(Director of Public Works, WSAB, and Town Manager) is to deny the appeal based on the water being used by the homeowner, costs associated to the Town, and the fact that the WSAB granted a partial abatement based off of the guidelines for granting abatements. Upon a motion duly made and seconded the Board of Selectmen voted 5-0 to deny the appeal of Mr. &Mrs. Bober related to the Water/Sewer bill at 37 Turning Mill Road. 8. Discuss Police Station Debt Exclusion Mr. Malloy presented the process, timing, and involvement of the Board of Selectmen (and/or whether a committee is formed) in getting information out to the public and voters for the debt exclusion. In past years,the Town of Lexington has typically had the debt exclusion after the Town Meeting vote approving the debt authorization. At this time,there is not a request to set a date,but it would be helpful if the Board would consider potential dates for the debt exclusion to coordinate with the Town Clerk for their own preparation. The Board would also need to consider the promotion of the overall project. Mr. Lucente expressed that early June, after Annual Town Meeting, would be an appropriate time to present the debt exclusion. Ms. Barry suggested holding a Special Town Meeting within the beginning of the Annual Town Meeting in the spring, specifically for the police station. Mr. Pato inquired about the debt exclusion being included on the warrant and have it passed in order for the Board to be able to speak to a Special Town Meeting and provide enough information to the public. Ms.Hai inquired about the fund being expended in FY2021 if approved at a Special Town Meeting at the end of March of 2020. Mr. Malloy stated that he would follow up with Town Counsel on how to navigate the process. Ms. Barry expressed concern in regards to the lack of information available to the public on the actual police station project. She requested more detailed drawings and information in order to garner support from the community. David Kanter, Vice-Chair of the Capital Expenditures Committee, expressed the expectation that the vote at Annual Town Meeting would be a contingent vote. He endorses the idea of a Special Town Meeting at the beginning of Annual Town Meeting to call it to order and then absolve the matter. He is requesting a final design and cost estimate of the new police station on behalf of his committee in order to write the final report for Annual Town Meeting. The Board briefly discussed and agreed upon making the vote contingent based upon the comments made by Mr. Kanter. 9. Review Selectmen Fees Survey&Recommendations for New Fees Mr. Malloy and Katharine Labrecque, Management Fellow, presented a fee survey analysis regarding the fees charged by the Board of Selectmen's Office. The Town Manager's Office is currently reviewing all other fees and will be making recommendations on other potential fee changes in the upcoming months to bring Lexington's fee structure in line with nearby communities (Billerica, Lincoln, Watertown, Waltham, Woburn, Winchester, Burlington, Belmont,Natick,Needham,Andover and Westford). The fees charged by the Town have not seen an increase in years. The analysis used the mean, median, low and high numbers for each fee charged by the aforementioned municipalities and compares it to the current Lexington fee structure. The analysis provides a recommendation for updating the fees, as well as a comparison between the current fees and proposed fees and the estimated increase in revenues generated by the department of$36,165 (39.9%). Ms. Labrecque stated that while gathering the data for the comparison with other municipalities, she noted that the Town of Lexington's fees were significantly lower. The data also included the number of licenses issued in FY2019 to get a clearer picture of how many are processed in a year. Mr. Lucente expressed shock and concern over the fee increase for the Club Liquor License. He would also like to see a time range for when the next increase will take place. Mr. Malloy suggested conducting a complete fee analysis every five years to discuss potential increases, since some fees have statutory limitations. Ms. Barry also expressed shock and concern over the fee increase for the Club Liquor License. She was also perplexed about the proposed $10 fee for Garage/Yard Sales because she feels as though it would become cumbersome for the office staff. She is concerned the Common Victualler License fee was a large jump. She inquired how the process would move forward and whether it was from the Board's vote or a vote at Town Meeting. Mr. Sandeen suggested thatthe Town consider moving our permitting process online and the administration costs for processing the fees be evaluated when setting fees. Ms. Hai stated that she was surprised at the inconsistency of how the fees were increased because the data seemed scattered. She is unclear as to how the increases will be explained to the community. She is not comfortable with the whole list, but likes the concept of it. Mr. Pato stated that he does not want to pose an onerous change to the fees, but does feel that the fees should be modernized. He would like to make things easier for people to do business in Lexington. David Kanter,Precinct 7 Town Meeting Member,inquired if there were any precedent in the courts with regard to what can be the basis for a fee. Mr. Malloy stated that there are statutory limitations for some fees, where the State has simply limited the amount a municipality can charge, but the fee is set by the municipality. The fees for services have to reflect what the cost to the Town is to provide them. The effort of completing surveys and charging what other communities are charging is a defensible was to justify the fee increase. The Board had asked Mr. Malloy to bring this item back to a future meeting agenda in terms of the implementation of the fee increases. 10. Establish 2020 Annual Town Meeting and Annual Town Election Dates Ms. Axtell presented a timeline for when dates needed to be established for the upcoming 2020 Annual Town Meeting and Annual Town Election. The Board of Selectmen is being asked to discuss and establish dates for the 2020 Annual Town Election and 2020 Annual Town Meeting, as well as potential deadlines for submission of draft motions. The suggested date are as follows: • Thursday, December 19, 2019: Last day for submission of Citizen Petitions for the 2020 Annual Town Meeting Warrant • Wednesday, January 8, 2020: Last day for final motions • Tuesday, March 3, 2020: Annual Town Election • Monday, March 23, 2020: Opening Session of the 2020 Annual Town Meeting Ms. Axtell stated that the Town Manager's Office will be available to assist with drafting motions and article development to help citizens through the process. The Board of Selectmen would have to call Annual Town Meeting tonight in order for the timeline to work. Mr. Pato stated that he would like the deadlines to be considered guidance, since motions can be amended on the floor of Town Meeting. He doesn't feel hard deadlines should be set for citizen articles. Mr. Malloy stated that the Town Manager's Office is offering to work with proponents to get as many details as possible, so that the topics are not pushed right up against Town Meeting and that the Board is actually able to vote on it. He said that there are actually no hard and fast deadlines except for the day that the Board of Selectmen vote to close the warrant, so the reasoning behind setting the timeline is to ensure there are no last-minute surprises. Dawn McKenna, Precinct 6 Town Meeting Member, suggested that the deadlines set have more time in between to make it more realistic for citizens to submit petitions and drafts, while maneuvering around the holiday schedule. She stated that resources should be available on the website for both citizens and boards and committees. David Kanter, Precinct 7 Town Meeting Member, inquired about the completion of the "white book" and the "brown book". Mr. Malloy responded that he does not know the dates of completion for the "white book" and the "brown book",but he will email Mr. Kanter once he has them confirmed. Ms. Axtell stated that there is a step-by-step guide online for how to prepare a citizen article. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to open the 2020 Annual Town Meeting Warrant for submission of Citizen Petitions through Thursday, December 19, 2019 at 4:00 p.m. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to establish Tuesday, March 3, 2020 as the date for the 2020 Annual Town Election. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to establish Monday, March 23, 2020 as the date for the opening session of the 2020 Annual Town Meeting. 11. Discuss the Formation of an Advisory Committee Regarding Hartwell Avenue 25%Design Mr. Malloy presented a proposal that was drafted by Carol Kowalski, Assistant Town Manager for Development, on the potential of assembling an advisory group the 25% design plan for the Hartwell Avenue area. Mr. Malloy stated that the proposal references the Massachusetts Department of Transportation's (MassDOT) recommendations for the formation of an advisory group. The group would not be subject to quorum or open meeting law and there is a suggested membership of five to seven people with representatives from the Board of Selectmen, Planning Board, Conservation Commission, and possible business owners, residents, et cetera. The recommendation would be for the Town Manager to be the appointing authority. The staff leaders on the project would be the Engineering and Planning Departments. The goal of the advisory group would be to collect general public input on a feasible design alternative to inform the Board of Selectmen, at their decision, to endorse a design alternative to MassDOT. The Board of Selectmen will be the body that approves the design alternative to endorse to MassDOT. Mr. Malloy referenced the following from the MassDOT project manual: "The charge of an advisory group should be defined at the outset with an unambiguous definition of the limits of their decision-making authority. Typically, taskforces are advisory bodies that offer input to the process and suggest recommendations". Mr. Sandeen stated that the suggested membership of five to seven members seems like a low number for a representative group of the stakeholders. He questioned whether or not the MassDOT should be considered as a part of the advisory group.He suggested that other transportation groups should be listed as potential advisors. Ms. Hai stated that she supports the concept of a working group, but she would like to see some work done on the membership. Mr. Pato stated that he views the group as an advisory group and not a design group. Mr. Lucente questioned how long the actual 25% design will go on in Lexington to try to better understand the type of commitment that might be required from the actual stakeholders. He agrees that the Town Manager should be the appointing authority for the advisory group. Mr. Malloy stated that the design process would take three years or possibly less depending on when the actual presentation to the Metropolitan Planning Organization (MPO)takes place. Ms. Barry feels there should be no more than seven members on the advisory group. She also agrees that the Town Manager should be the appointing authority for this group, but she would like to see the Public Information Officer(PIO)involved at some point. 12. Review Draft FY2019 Board of Selectmen Annual Report Submission The Board reviewed and discussed the draft of the Board of Selectmen's FY2019 Annual Report submission. Mr. Lucente stated that over the years the report varied in terms of length. He feels as though the current report could be trimmed. Ms. Hai expressed that the section known as "Year of Transition" seemed out of order and should be put into chronological order. She also agrees that the length could be shortened. She would like to see the Visitors Center funding from outside sources added to the report. Mr. Pato would like to change the sentence referencing the aim of keeping the residential property tax increase at or below 2.5%because he feels as though this is inaccurate. Ms. Barry stated that she agreed with Ms. Hai's comments regarding the chronology of the "Year of Transition" section. Mr. Sandeen mentioned multiple substantive changes that he would like to see amended in the report. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Board of Selectmen's FY2019 Annual Report submission with edits to Ms. Katzenback. 13. Discuss Next Steps for the Planning Department This agenda item was a follow up discussion for the Board on the last joint meeting with the Planning Board and if the Board of Selectmen are going to be moving forward with any proposals to make changes to the Planning Board. The Board agreed to move the discussion surrounding next steps for the Planning Board to the next meeting given the late hour. CONSENT AGENDA 1. Approve and Sign Proclamation-Employee Recognition Day Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to sign the proclamation for Employee Recognition Day to honor all Town Employees and to recognize those employees with 10, 15, 20, 25 and 30 years of service. ADJOURN Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to adjourn the meeting at 10:57 p.m. A true record; Attest: Stacey Prizio Department Assistant Selectmen's Meeting December 16, 2019 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, December 16,2019 in the Selectmen's Meeting Room,Town Office Building.Mr. Lucente,Chair; Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. SELECTMAN CONCERNS AND LIAISON REPORTS Mr. Lucente reported that he and Mr. Sandeen had attended the Harrington Elementary School Blue Ribbon Award ceremony.He congratulated everyone at the school on their accomplishments. Mr. Sandeen reported that on December 12, 2019, he and Mr. Pato both presented at Lex Rethink Buildings on municipal and personal buildings within Lexington. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Citizens'Academy Graduation Katharine Labrecque, Management Fellow, presented an update on the Lexington Citizens' Academy, which is a nine-week program where participants meet once a week in the evenings to learn about local government and the role each department plays in serving the public. The goal of the program is citizen engagement, which has been a key priority identified by the Board of Selectmen. The program is designed to connect residents with the Board of Selectmen and Town staff and to encourage participation on Town committees and boards, as well as Town Meeting. The program is now in its eleventh year. Tony Messina,9 Jackson Court and Citizens' Academy participant, stated that it was a pleasure to participate in the program. He felt that it was highly organized and informative. Vijay Gadepally, 17 Bowman Street and Citizens' Academy participant, stated that it was a pleasure to participate in the program. He was impressed with the professionalism of the staff and the teamwork within the Town. Jennifer Zacharis, 26 Rindge Avenue and Citizens' Academy participant, stated that it was a pleasure to participate in the program. She expressed that the program was a great way to learn about, and grow community within, the Town. The Board thanked and congratulated the participants and stated that they are all looking forward to them being involved in boards and committees within the Town. Ms. Labrecque stated that the 2019 Citizens' Academy program had 32 participants and the following participants were celebrating their graduation from the program at the Board of Selectmen meeting: Paul Allen, Amy Armitage, Agnes Capiau, Bob Caravana, Jennifer Caruso, Ben Cole, Crystal Dolcimascolo, Kristen Felton, Jodi Finnegan, Vijay Gadepally, Patty Grasso, Daniel Gruskin, Brian Hammond, Coralie Hottot, Nilofar Jhalodwala, Priya Krishnan, Tony Messina, Nancy Olt, Valerie Overton, Stephen Perkins, Anu Puri, Mohit Puri, Emily Sayre, Nathan Shnidman, Paula Stoler, Abirami Thesayi, Mine Usluel, Martha Valencia, Preeti Walheker, April Wang, Lanlan Xiao, and Jennifer Zacharis 2. Update on the Westview Building Design Mike Cronin,Director of Public Facilities;Dave Pinsonneault,Director of Public Works;Justin Humphreys,AIA,LEED,AP,Principal with TBA Architects; and Amy Jamison,Architectural Designer with TBA Architects, presented an update on the Westview Cemetery Building design. Mr. Cronin stated that there are two directions in which to build the Westview Cemetery Building. The first approach would be to construct the building for the possible addition of a crematory in the future (crematory-ready). The second approach would be to forego the crematory and construct the building without it(and benefit from cost savings). Mr. Humphreys stated that the configuration of the building would be similar for either scenario. The building would be divided into two service areas: one for public service and one for equipment maintenance and storage. There would be a controlled passage between the public service area and the back maintenance area. The building will be all-electric,solar ready, and on its on septic system. He stated that the differences between the crematory-ready building and no crematory building are as follows: the public service area for the crematory-ready building has a larger waiting room and/or committal room, an additional restroom and an additional work station were prepared for the crematory-ready building, and the mechanical equipment would be installed on the ground behind a fence in the no crematory building, as opposed to the roof. There is a difference of 260 square feet between the two design plans and a total cost difference of$150,000. Mr. Cronin stated that the architects are now looking for direction as to the next level of design and cost estimates based off of the decision on the potential crematory. Mr. Pato stated that the cost difference between the two designs is so small that it suggests to him that the Town should proceed with the crematory-ready building. Mr. Lucente stated that the Town should proceed with the crematory-ready building to prepare for the future and to support the public service aspect of the design. Ms.Barry stated that she supports the crematory-ready design,but would like to see the project come in under$3 million and inquired if there was something that could be done to tighten up the floor plan. Mr. Sandeen asked how many vehicles the facility supports. Mr. Pinsonneault answered 3 trucks, a backhoe, 2 tractors, a large area mower, and a utility cart. Mr. Sandeen asked about the capacity of the two conference rooms. The design team stated the larger conference room would support 25 people. Mr. Sandeen asked about the solar capacity of the roof. The design team stated that the HVAC systems would be placed on the north side of the building and would not shade the solar. Mr. Sandeen stated that he is in support of the crematory-ready design. Ms. Hai stated that she is in support of the crematory-ready design, specifically the public service side, as it will contribute to future growth and employment for the Town. David Kanter, Vice-Chair of the Capital Expenditures Committee, stated for the record that there is already a $300,000 growth due to the delay that has happened and requests that the Board keep this information in mind when going into Annual Town Meeting. He also expressed concern about adding another $100,000 in costs and that the location of the mechanical equipment would limit solar production. John Flynn, 1 Hunt Road, expressed concern over the use of the term "crematory-ready". He suggested the term"future growth"might be more appropriate. 3. Memorial Bench Donation on Minuteman Bikeway Dave Pinsonneault, Director of Public Works, presented a memorial bench donation for the Minuteman Bikeway.An Arlington cyclist died in a collision on the Minuteman Bikeway last year and the victim's family has requested a memorial bench on the bikeway in their honor. Mr. Pinsonneault has consulted with the Lexington Bicycle Advisory Committee on the location of the bench. A formal approval from the Board would be needed in order to accept the donation and the location of the bench. Mr. Pinsonneault stated that there is a long, flat area near Four Seasons that would make a great location for the bench. The victim's family is proposing to fund a granite bench with little to no maintenance from the Town staff. Ms. Barry inquired if there were a bikeway bench policy. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the donation of a bench to be placed along the Minuteman Bikeway at a location agreeable to the Department of Public Works. 4. Solar Request For Proposal Contract Award Shawn Newell,Assistant Director of Public Facilities; Kevin Batt, Town Counsel; and Jessica Wall, Associate at Anderson & Kreiger LLP, presented an update on the Solar Request For Proposal project. The solar battery storage canopies and rooftop arrays project still requires approval from the Conservation Commission,the School Committee(on an upcoming agenda), and final approval by Town Counsel. The execution of the contract by the Town Manager is subject to the aforementioned approvals and any other outstanding permits. Mr. Newell reviewed the figures and statistics from the project and reviewed the expected savings from the Phase III Solar Storage project if approved by the Board. The annual savings to the Town would be$371,200 with a 20-year total value of$5,608,976 across the seven sites. He stated that the expected solar production at Lexington Children's Place and Hastings School exceeded expected electricity use and would make those schools net positive. The total expected solar production from the entire project will be about 30% of the Town's municipal electricity use. All Town and Eversource approvals have been received with the exception of the Conservation Commission and the School Committee. The Planning Board has granted an approval with exceptions. The construction designs are 100% completed at this time and the anticipated arrival of equipment at the sites would be sometime in May or June. Most of the work will be completed in the summer of 2020, but anything past August will also be completed on the weekends. The focus would be on the carports in June. The commercial operation date would be October of 2020. Any delays in approvals in late December or early January would impact the construction timeline. Ms. Barry requested clarification of the open issues mentioned in Mr. Batt's memo regarding battery storage. Mr. Batt stated that the issues surrounding battery storage involve the timing of the acquisition and the delivery of the batteries and interconnection approvals from Eversource, which may include delays. The goal is to ensure that the batteries deliver the storage that it intends to for the Town, as there are risks and consequences involved if they are not fully operational. The Standards of Operation need to be worked out in order for the Town to see the tax benefits. The demand charges would still need to be worked out in the Operation & Maintenance Agreement (O & M) and the Power Purchase Agreement (PPA). Currently, the O & M agreement has not yet been drafted. Mr. Newell stated that they have been working with Ameresco on an O & M agreement and he is confident that they will have a plan that works for both the Town and Ameresco. Mr. Sandeen speculated that Lexington may be the first town in the State to have a Net Zero school. He is encouraged that the Town is currently moving into Phase III of our solar energy installations and looks forward to the increased revenue and solar energy they will generate. Ms.Hai expressed concern that the Conservation Commission and the School Committee have not yet taken their votes on this project. Mr. Pato said he supports the project and looks forward to the savings and environmental benefits. He stated that he believes moving to battery storage is critically important and emphasized the importance of a good O&M agreement to manage that aspect of the project. Mr. Lucente said he is very comfortable moving forward with the project and expressed appreciation to Mr.Newell and Mr. Voss for an in-depth briefing they provided to Ms. Hai and him. David Kanter, Vice-Chair of the Capital Expenditures Committee, inquired about the likelihood of contingency or variability in the bottom line when the totals are reviewed for development of electricity, feedback, et cetera given the amount of geotechnical work pending completion. Mr. Newell stated that the geotechnical work would be the responsibility of Ameresco and would not cost the Town any money. Jackson Dowdy, Ameresco representative, stated that the geotechnical work is intended for Ameresco's warranties. There is no risk in the price changing drastically. Dawn McKenna, Chair of the Tourism Committee, inquired if it has been documented that the Visitors Center will be credited the savings received from this project. Mr. Newell stated that the only building that would be receiving a credit is the new Lexington Children's Place, and given that the building is a school,the credits received would most likely go to a school building,but he is not the one to make that decision. Mr. Malloy stated that when the project is completed,the Town can amend the Schedule Z and where the credits are applied would be reviewed at that time. Lin Jensen, 133 Reed Street,inquired if there were pictures of the solar panels available online, as well as a breakdown of the savings to the Town. Judy Crocker, Safe Routes to School Coordinator, inquired if there would be any change in the circulation patterns at the schools with the installation of the solar canopies. Mr.Newell stated that there would be no changes in the circulation patterns at any of the seven sites. Sebastian Fairbairn, 11 Utica Street and student at the Jonas Clarke Middle School, inquired how the canopies would affect the growing wildlife in between the parking spaces. Mr.Newell expressed that he has no concerns, as the grass at all of the sites will be monitored. Mr. Kanter requested that the language be amended in the motion by adding an "or"because it will bind or preclude the Town. The motion was amended to include the following statement: "...or authorizing the Town Manager as the sole signatory on those agreements...". Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the Town Manager to execute the agreements between Ameresco,LLC and the Town of Lexington related to the Solar RFP issued by the Town, subject to the final approval by the School Committee authorizing the School Superintendent to sign the agreements or authorizing the Town Manager as the sole signatory on those agreements; the Conservation Commission providing approval of the projects; for the Town Counsel's sign off on the legal form of the agreements; and any other permits required being obtained. 5. Approval of Schematic Design of Police Station Mike Cronin, Director of Public Facilities; Jeffery McElravy, AIA, Principal, Public Safety at Tecton Architects; and Mark Corr, Lexington Chief of Police, presented an update on the Lexington Police Station schematic design project. Tecton Architects and the Department of Public Facilities are seeking the Board's approval of the schematic design in order to keep the project moving forward. Mr. McElravy stated that the current status of the schematic design for the police station and the pending location have pushed the original construction schedule out from February of 2020 to February of 2021. The original budget was set in 2017 for a 2020 start date of construction, and with the current setback, the numbers have been updated to reflect the timeline delay. The new square footage for the design proposal on Massachusetts Avenue is now 34,791 square feet. Parking has increased by six spaces and the front door remains the same. An existing facade will remain intact in the front of the building,but the remainder of the building will come down. There is a possibility for achieving Net Zero at this building,but the roof will not support the number of solar panels needed to accomplish that and would need to be assessed. The project meets a LEED Silver rating, but is on track to attain LEED Gold certification. The current cost estimate of the entire project is $28,757,151, which has increased by $3.1 million from the original estimate in 2017. Mr.McElravy requested the following information from the Board:whether or not to pursue LEED certifiable versus LEED certified, consideration for Value Engineering (VE), and whether or not to proceed into design development. Mr. Sandeen stated that he is pleased with the high efficiency envelope,the all-electric design, the commitment to indoor air quality and the air filtration incorporated into the design. He appreciated the potential for the project to be net zero and the potential resilience benefits of including energy storage in the design. He expressed concern over the dramatic cost increase of the project. He stated that he has a preference for LEED certified versus LEED certifiable for the building. Ms. Hai stated that in reference to the locker rooms, the women's locker room does not have a space for wet gear,but there is a space in the men's locker room. She also expressed that she was pleased with the concept of one nonbinary facility being incorporated into the design. She expressed concern over the dramatic cost increase of the project. Mr. Pato expressed concern over the dramatic cost increase of the project, the cost regarding the preservation of the historic facade, the maintenance and redesign of the handicap accessibility ramps, and the inclusion of the Hosmer House. He supports the LEED certification at a reasonable cost. Mr. Lucente stated that the LEED certifiable suffices and does not feel there is a need to be certified. He expressed concern over the dramatic cost increase of the project. He supports VE consideration for this project and the use of the Integrated Design Policy. He inquired about the temporary stormwater treatment area. Mr.McElravy stated that in order to meet the LEED requirements,they need to manage stormwater quality on the site. Mr. Lucente expressed concern over the east elevation and feels as though it does not belong with the municipal campus. Ms. Barry expressed concern over the dramatic cost increase of the project. She is concerned that the project seems like it would not be ready for Annual Town Meeting. She asked for an updated cost for the renovated temporary space. Ms. Barry also questioned if building a completely new police station outside of the Historic District would potentially save money. She also raised the need of being able to bring the project information forward to the Community as a unified Board for a successful debt exclusion vote. She does not support spending money for the LEED certification. Mr. Sandeen expressed the need to go well beyond Value Engineering to achieve the cost savings that the Town is looking for. He is open to relocating the police station to another site for cost savings. He expressed concern about spending over a million dollars to maintain a facade. He asked that the Town consider the total project cost, including all relocation expenses, in making this decision. Ms. Hai stated that if there were any future plans to use the building of the existing police station, some work would have to be done regardless in order for it to be fully operational. She expressed that she is not interested in furthering the conversation in regards to relocating the police station. She would like to have a conversation about the value of maintaining the facade. Mr.Pato stated that the Town is not ready to clearly articulate the cost of the project to the residents and cause financial pressure on the community. He expressed that he does not feel this project is ready for Annual Town Meeting. He felt more discussion with the Historic District Commission is necessary before proceeding to Town Meeting. Mr. Lucente expressed that the Town has already spent a lot of time and money on redesigning the police station at its current location on Massachusetts Avenue and does not feel as though it needs to move. He stated that something needs to be done, but is unclear on how to sell this project to the community. Ms. Barry asked for clarification about what the Board was being asked to vote on. Mr. McElravy stated if the Board were in support of design development, the architectural design team would begin the work on Value Engineering. The design development would be put on hold until the Value Engineering and new cost savings were developed further. Chief Corr expressed that the redesign process has been frustrating with a lot of delays. He stated that the police programming has not impacted the cost increases and the dramatic cost increase was due to the sustainability factor that has been included over the past three years. He inquired if deadlines could be set to make decisions on the process in an effort to move forward. Ms. Hai expressed that having the police presence remain in the center of town is important. Mr. Pato stated that his preference is not to reduce the police programming and he would like to see the police station relocated to another part of town. Mr. Lucente stated that he is still comfortable with the police station remaining in the center of town. Ms. Barry feels that the Board has a fiduciary responsibility to the community to bring the best project forward and she is open to the police station being in either the current location or another part of town. Mr. Sandeen echoed the sentiments of Ms. Barry. He expressed that there would be a value in researching comprehensive cost savings of the police station in another location. David Kanter, Vice-Chair of the Capital Expenditures Committee, requested some clarification in regards to the parking areas, as well as funding for the facade. He expressed that the location is crucial. Todd Rhodes, Sustainable Lexington Committee, stated that the committee supports the design and the programmatic needs of the Lexington Police Department. He stated that the escalation costs will continue to increase as the project delays. He stated that the committee supports performance over a certificate in regards to the LEED. George Burnell, Precinct 7 Town Meeting Member, expressed that the increase cost delay would be offset by the inflation of income next year. He stated that the cost percentage for the resources would be the same each year, so he would like the Town to take their time to make sure that the project is done right. Jon Himmel,Chair of the Permanent Building Committee(PBC), stated that in regards to the high- performance policy, the performance of the building superseded the LEED Silver rating. He suggested that the building be made LEED certifiable. He urges that the project go through a validation process. Dawn McKenna, Precinct 6 Town Meeting Member, expressed that the project is important because the community values public safety and the police station is the first building people see when entering the Town. She expressed disappointment in regards to the fagade of the building and how it would be maintained if the project remains on Massachusetts Avenue. Bob Pressman, 22 Locust Avenue, stated that the monthly construction costs will eat anything that the Town would hope to gain from Value Engineering. He expressed that by amending the design, the cost of the project would increase. Mr. Lucente stated that the topic of the schematic design for the Police Station will be brought back to the next Board of Selectmen meeting on January 6, 2020. Mr. Malloy stated if the direction of the Board were to move forward with the project, and to give the Town Manager the direction, that the increase in cost be built into the tax revenue allocation model, so that he could make sure that there is not an additional cost to the taxpayers. The Board of Selectmen exited for a brief recess and returned at 10:00 p.m. calling the meeting back to order. 6. Proposal for New Noise Bylaw- Construction Noise Dan Koretz, Noise Advisory Committee, presented the committee's proposal to amend the Lexington Noise Bylaw to further restrict hours and days for construction projects to better protect residents from noise pollution. Mr. Koretz stated that the current bylaw does not state much in terms of restrictions and is extremely lenient for the construction noise aspect. The proposal to amend the bylaw would include the following recommended restrictions:reduction of contractor hours on weekdays from 13 hours to 10 hours from 10:00 a.m. to 5:00 p.m., reduction of allowable hours on Saturdays starting at 9:00 a.m.,prohibiting hours on Sundays, longer hours for residents on weekdays until 9:00 p.m.,the allowance of residences to perform work on Sundays, and the addition of a provision for jackhammers on weekdays to eight hours. Mr. Pato mentioned that the portion of the citizen article for Annual Town Meeting relating to the noise bylaw applicability times has been eliminated. The petitioner did not want to interfere with recommendations from the committee.The citizen article will require a noise reduction plan issuance and require sound barriers around the construction perimeter if the noise would exceed five days. Ms. Barry stated that outreach to the community would be important and suggested at least one public hearing take place. Mr. Sandeen stated he supports the proposed warrant article. Mr. Sandeen asked if this would move forward as a citizen's article or a Board article. Mr. Malloy said that it would be put on the warrant as a Board article. Vicki Blier,Precinct 9 Town Meeting Member,inquired about the enforcement of the bylaw restrictions. Mr. Koretz stated that there is already an enforcement provision in the bylaw and that section was not amended by the committee for this proposal. Mr. Pato requested that the bylaw be made broad enough to set fines, since the article is being brought forth by the Board of Selectmen to Annual Town Meeting. David Kanter, Precinct 7 Town Meeting Member, expressed concern that extending the resident hours would be a nuisance and suggested that it be made clear that residents cannot operate heavy equipment. The Board was unanimous in support of the Noise Advisory Committee proposal pertaining to construction noise pollution. 7. Safe Routes to School Update Judy Crocker, Safe Routes to School Coordinator,presented an update to the Board on the Safe Routes to School program. The program is a federally funded initiative and is run through the Massachusetts Department of Transportation. The focus of the program is exercise, safety, and fostering a sense of community through bussing, walking and biking to school. The public health initiative focuses on the following aspects: Evaluation, Education, Encouragement, Enforcement, Engineering, and Equity. Ms. Crocker stated that in terms of bus ridership, one bus is equivalent to 36 cars in terms of output. In 2012, the Town of Lexington had 18 buses and now there are 36 buses. The goal is to remove more cars from the road. The bus usage has increased to 81% since 2012 and it is the safest way to get to school. Ms. Crocker stated that the group is looking for guidance from the Board on how to move forward by finding a"home"for the Safe Routes to School program. The next steps for the program would include: the incorporation of pedestrian safety into the health and wellness curriculum,working on the traffic mitigation and safety policy at all schools, to serve as an institutional source of knowledge for the Town, and a proposal for an amendment to the complete streets/wellness policy. The Board commended the group on their outstanding work and look forward to assisting the group in finding a"home"within the Lexington committee structure. 8. Presentation- 75th Anniversary of End of WWII Event George Gamota, Chair of the citizen's Ad Hoc Committee for Celebrating the 75th Anniversary of World War 11,presented the proposed events for the commemoration of the 75th Anniversary of the end of World War 11. The events are set for May of 2020 and will focus on the role of individuals from the Town of Lexington. Mr. Gamota stated that it has been difficult to identify those who have served from Lexington in World War 11. There are currently 59 fallen soldiers noted from the Town. The committee is requesting a plaque dedicated to the"Fallen 59"to be on display at Cary Memorial Building. The dedication of the plaque would take place on Memorial Day of 2020 on the 75th Anniversary. The committee is seeking permission from the Board for the plaque and the dedication ceremony. The committee would raise funds and seek grant applications for the cost of the plaque. Mr. Gamota stated that the committee is also seeping support from the Board to put up banners in May, September, and November of 2020. Ms. Barry recommended getting in touch with the Town Manager's Office as they oversee the current Banner Policy. She also asked that the Monuments and Memorials Committee be consulted in relation to the proposed plaque. Dawn McKenna, Chair of the Tourism Committee, stated that there is an existing plaque that was approved, but based on its history, it was not appropriate. Also, the Economic Development staff will be working to help with the publicity of the events to help draw people to the Town. Ms. Barry stated that she wanted to clarify to the audience that this group was not a Town committee. The Board was in support of the creation and location of the plaque with the review by the Monuments and Memorials Committee. The Board recommended seeking approval and support for the banners from the Town Manager's Office. 9. Award Bid for Munroe Building Lease Mr. Malloy presented the Request for Proposal(RFP)that was advertised by the Town, for a long- term lease on the Munroe Building. The Munroe Center for the Arts was the sole bidder for the lease. The RFP had a formal rating system for rating the bids and the Munroe Center for the Arts complied with all of the bid requirements. The Munroe Center's bid was rated as a 2.6 on a 0-3 scale which brings it between "Advantageous" and "Highly Advantageous". The price proposal is $2,000 per month. George Burnell, Precinct 7 Town Meeting Member, inquired about the dollar amount the Town would receive from the Munroe Center for the Arts for their occupancy of the building. He expressed concern in regards to the amount of rent charged being able to cover the maintenance of the building. Mr. Malloy reiterated the price of$2,000 per month. He stated that part of the maintenance will be financed by the Town and other large donors. Cristina Burwell, Executive Director of the Munroe Center for the Arts, stated that the Center has contributed to the maintenance of the building by having replaced the roof, having resurfaced the parking lot, and having added attic insulation for heating purposes. The motion was amended to include the specification of the Munroe Building. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to award the bid for the Munroe Building lease to the Munroe Center for the Arts as per the bid and authorize the Town Manager to finalize and execute the lease agreement. 10. Tax Bill Insert Mr. Malloy presented the recommendation of the Property Tax Abatement & Exemption Committee for a tax bill insert regarding the Town's Property Tax Deferral Program to be included with the third quarter tax bill. Ms. Hai stated that she did not like the phrase "Attention Seniors" on the insert. She did not feel like it needed to be included. Ms. Barry expressed that the insert was too wordy and lacked graphics. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the tax bill insert regarding the Tax Deferral Program to be included in the third quarter property tax bill mailing. 11. Discuss Formation of Committee for 250th Anniversary of Battle of Lexington Ms. Barry presented a draft of a committee charge for the formation of a 250th Anniversary Committee for the Battle of Lexington. The anticipated celebration for the anniversary events would take place in 2025. Ms. Barry stated that a "quad-town" committee had been formed between Concord, Lincoln, Bedford, and Lexington with the Minute Man National Historical Park. The first meeting of the committee had been postponed due to a snowstorm. Ms. Hai inquired if any of the groups listed in the charge were contacted in regards to mclusivity. Ms. Barry stated that Easter falls on the same weekend as Patriots' Day in 2025 and may impact events. Mr. Lucente stated that he wanted to further review some of the groups listed on the charge. He suggested that the Bicentennial Corporation charge be referenced to assist in the charge for the 250th Anniversary. Dawn McKenna, Chair of the Tourism Committee, stated that one of the goals of the committee was to support the Board in organizing this particular celebration. She pointed out that the tour guide books and magazines plan three to four years out, so it is important to start the process now. Mr. Lucente stated that he would like to assist Ms. Barry with editing the charge and present it at the next Board of Selectmen meeting on Monday, January 6, 2020. 12. Update on Community Preservation Committee Annual Town Meeting 2020 Mr.Pato presented a brief update on the Community Preservation Committee's(CPC)FY2021 Community Preservation Act (CPA) projects. The CPC has reviewed a collection of 17 proposals for allocation of funds at Annual Town Meeting.The committee has voted to support 14 of the 17 proposals. The remaining three proposals were deferred for consideration pending additional information. The projects have been identified as follows: OPEN SPACE • Daisy Wilson Meadow Preservation HISTORIC RESOURCES • Battle Green Master Plan-Phase 3 • Archives &Records Management/Records Conservation&Preservation • Restoration of Margaret Lady of Lexington Painting RECREATION • Athletic Facility Lighting • Park&Playground Improvements Sutherland • Park Improvements- Athletic Fields • Park Improvements- Hard Court Resurfacing Valley Tennis Courts • Parker Meadow Accessible Trail Construction • Wright Farm Site Access Planning and DesignU COMMNITY HOUSING • Greeley Village Community Center Preservation Project • 116 Vine Street Design Funds ADMINISTRATIVE BUDGET • Administrative Budget CPA DEBT SERVICE • Projected Debt Service Deferred waiting for more information • Conservation Land Acquisition (Open Space and Community Housing) • Athletic Fields Feasibility Study(Recreation) • Farmview Supplemental #2 (Community Housing) Mr.Pato stated that the only item that the Board has not seen came from Greeley Village,from the Lexington Housing Authority, for the preservation of their community center outdoor space. Mr. Pato stated that the Board will hear more details about CPA funding regarding the Farmview Supplemental#2 item at the next Board of Selectmen meeting on January 6, 2020. 13. Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee Update Ms. Hai presented an update to the Board on the Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee. Ms. Hai stated that the committee has not met since her last report, as they are in the final stage of putting together a Request for Proposal (RFP) for a consultant to assist with the actual drafting of any zoning. The consultant would assist in addressing any issues that were raised in the hearings or the report that was given at Special Town Meeting. The RFP would be drafted by Town staff and not the committee. Ms. Barry inquired if the committee would be ready for Annual Town Meeting. Ms. Hai stated that the committee would not be ready for Annual Town Meeting because there would not be enough time to get the RFP out and to hold public hearings. 14. Selectmen Committee Appointment and Reappointments Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Betty Gau to the Lexington Bicycle Advisory Committee as a member for a term set to expire on September 30, 2021. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Robin Lovett as a full member on the Historic Districts Commission representing the Cary Memorial Library for a term set to expire on December 31, 2024. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Susan Bennett as an associate member on the Historic Districts Commission for a term set to expire on December 31, 2024. 15. Application: Common Victualler License - CHFP The Hangar, LLC d/b/a Craft Food Hall Project, 3 Maguire Road Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Common Victualler License for Craft Food Hall Project,3 Maguire Road,for the hours of Monday through Thursday 8:00 a.m. to 10:00 p.m.,Friday 8:00 a.m. to 11:00 p.m., and Sunday 11:00 a.m. to 10:00 p.m. pending final approvals from the Building, Health, and Fire Departments. 16. Application: Entertainment License - AB Inn's LLC d/b/a The Inn at Hastings Park, 2027 Massachusetts Avenue Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the request of the Inn at Hastings Park for an Entertainment License for live music on New Year's Eve until 1:00 a.m. on January 1, 2020. 17. Application: Entertainment License - Starbucks Corporation d/b/a Starbucks Coffee #866, 1729 Massachusetts Avenue Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve an Entertainment License for Starbucks Corporation d/b/a Starbucks Coffee #866, 1729 Massachusetts Avenue, for the purpose of providing pre-recorded background music within the restaurant. 18. Annual License Renewals Mr. Lucente stated the following establishments have confirmed that they will not be renewing their Liquor Licenses: Bulpan Grill & Lounge; Tio Juan's Margaritas Mexican Restaurant—and Apex Wine and Spirits. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the license renewals, as follows: Liquor License—All Alcohol Common Vicutaller Beijing Cuisine Bruegger's Bagels Bertucci's Dunkin Donuts (317 Woburn Street) Craft Food Hall Project Lexington House of Pizza Lemon Grass Panera Bread Royal India Bistro Pine Meadows Golf Club Ride Studio & Caf6 Liquor License — All Alcohol Pending Completion of Documents Spice Box Il Casale - Inspection Starbucks (60 Bedford Street) Ixtapa Cantina-Inspection The Upper Crust Waxy O'Connor's - Inpection Waxy O'Connor's Liquor License All Alcohol Inn Holder Coin Inn at Hastings Park Waxy O'Connor's -2 Pool Tables Waxy O'Connor's - Juke Box Liquor License—Wine and Malt Upper Crust Entertainment Liquor License—Package Store Ride Studio Cafe Busa Spice Box Vinebrook Bottle Starbucks (60 Bedford Street) Upper Crust Liquor License—Club All Alcohol Waxy O'Connor's VFW CONSENT AGENDA 1. Water& Sewer Commitments Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve Water and Sewer Commitment Section 3 in the amount of$4,745,018.58. 2. Water& Sewer Adjustment Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Water and Sewer Adjustment as approved by the Water Sewer Abatement Board (WSAB) on January 24, 2019 in the amount of$3,134.70. ADJOURN Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to adjourn the meeting at 11:39 p.m. A true record; Attest: Stacey Prizio Department Assistant June 29, 2020 Page 1 of 8 SELECT BOARD MEETING June 29,2020 A remote participation meeting of the Lexington Select Board was called to order at 7:00 p.m. on Monday June 29, 2020 via Zoom remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present, as well as Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Mr. Lucente stated this remote participation meeting is being held in accordance with Governor Bayer's March 12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote participation during Massachusetts' State of Emergency due to the outbreak of COVID-19. Mr.Lucente provided instructions to members of the public,who were watching or listening to the meeting via the Zoom application,regarding the procedure of making a public comment. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Ms. Hai • Tourism Committee is finalizing the exhibits for the Visitors Center. • Special Permit Residential Development Zoning Bylaw Ad Hoc Committee continues to meet in an effort to bring forth an article to a Fall Special Town Meeting. • Munroe Center for the Arts has its summer program offerings listed on their website. Mr.Pato • Sustainable Lexington Committee meeting distributed a letter to the Board regarding the need for a toxic use reduction plan.Mr.Pato requests that this topic be added to an agenda in the near future for deliberation. Ms. Barry • Hanscom Area Towns Committee-Bedford has taken on the Chair role. • The blue and gold outdoor uplighting on the Cary Memorial Building and Cary Memorial Library is in recognition of all of Lexington's graduates. Lexington High School had their virtual graduation on June 28, 2020. Mr. Sandeen • The House and Senate of Massachusetts are working on absentee voting.Mr. Sandeen asked if the Select Board might discuss implementation of absentee voting during a future Select Board meeting. • Traffic Advisory Group is planning to hold their public forum on July 7, 2020 regarding the Lexpress routes and present their recommendations to the Select Board on July 13,2020. • The Noise Advisory Committee has been getting a number of complaints from neighbors related to the Waterstone project. Town staff has advised the Noise Advisory Committee that this is water and sewer work that is expected to continue until the fall. ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update - Discuss Strategies, Implementation and Community Response Actions related to COVID-19 Guidelines and Directives June 29, 2020 Page 2 of 8 Ms. Axtell reported, to date there have been 321 confirmed COVID-19 cases reported in the Town of Lexington. Town/School/Community: All Town Departments have partially returned to work with staff working in the offices 25% of the time and 75% working remotely. The Town will be working towards the staff returning to work in the Town offices on a full-time regular basis following the recommended protocols of MDPH and the Industrial Hygienist after consulting with representatives from each building and the health department. The following establishments have been approved for outdoor dining with alcohol service during the COVID-19 State of Emergency: Il Casale,Via Lago, Ixtapa and Mario's. Ms. Hai expressed concern that Lexington's testing rate was the 2na lowest testing rate compared to our neighboring communities and asked if the Town might encourage increased testing. DOCUMENT PRESENTED: Covid-19 Weekly Report 2. Grant of Location for Verizon Pole: Lincoln Street- Revised Petition Mr. Lucente opened the hearing at 7:16 p.m. Mr. Lucente stated Verizon has submitted a revised petition subsequent to the petition approved by the Select Board in November 2019. After the Select Board approved the last petition, one of the neighbors complained to Verizon about the location in which pole 55/16 had been approved. The new location was 42 feet from pole 55/16A.After Verizon worked with the parties involved,the parties agreed to locate pole an additional 11 feet further from the northeast property line between#45 and#43 Lincoln Street. The pole is now proposed to be 31 feet from pole 55/16A. Mr. Rick Forman,PIKE,was in attendance as Verizon's Representative. Mr. Clint Harris, 43 Lincoln Street, stated he did not receive the first abutter notice and was the neighbor who expressed concern to Verizon about the original approved location. Mr. Sandeen asked whether Verizon would be willing to remove the unused wires on Pole 55/17A. Mr. Sandeen also asked about the status of Pole 55/14 and Pole 55/20,both of which appeared to be condemned. The Verizon representative agreed that Verizon would remove Verizon's unused wires from Pole 55/17A and would request that owners of other unused wires would remove their wires.The Verizon representative confirmed that based on the markings on Pole 55/14 and 55/20 that those poles had indeed been condemned and were marked as hazardous. Verizon agreed to communicate their plan for replacing those poles to the Select Board. Upon hearing no further comments,Mr. Lucente closed the hearing at 7:33 p.m. DOCUMENTS PRESENTED: Verizon New Petition Pole Lincoln Street, Notice to Abutters, Approved Nov 2019 Petition VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the relocation of one(1)JO pole,P.55/16, on the northerly side of Lincoln Street to a point approximately 31' easterly from its current location on the northerly side of Lincoln Street contingent upon Verizon identifying the owners of unused wires and unused poles, removing unused wires and unused poles which are theirs, June 29, 2020 Page 3 of 8 and making notification to other parties that unused wires and unused poles be removed on abutting properties. 3. Presentation to the Chinese American Association of Lexington (CAAL) and the Chinese Americans of Lexington (CALex)- Thank You for Donations Mr. Lucente stated both the Chinese American Association of Lexington(CAAL)and Chinese Americans of Lexington (CALex) each have made generous donations to support the Town and residents during the COVID-19 pandemic which included personal protective equipment(PPE)to the Town and the community which were dispensed through the Lexington Fire Department. Each organization was thanked by members of the Board. Fire Chief Sencabaugh thanked both organizations for their donations of PPE especially at the time when it was so difficult to get the much needed PPE. Ms. Wang,representing CAAL, and Mr. Xu,representing CALex, thanked the Town for all their support during COVID-19. ACTION ITEM: • Deliver plaques to CAAL and CALex respectively to thank them for these generous donations. 4. Voluntary Water Use Restrictions Mr. Pinsonneault, Director Department of Public Works, stated that in order to maintain regulatory water pressure in Town to ensure delivery into homes and businesses and proper fire protection during this high use time frame the Department of Public Works would like to institute a voluntary water restriction from July 1, 2020 to October 1, 2020. We urge residents and businesses to refrain from any outdoor water use between the peak demand hours of 5:30am—8:30am daily. This includes restricting all irrigation and other outdoor landscape/turf watering,washing vehicles,rinsing driveways, filling pools etc. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve instituting a voluntary water restriction on any outdoor water use as recommended by DPW between the hours of 5:30am and 8:30am daily from July 1,2020 to October 1,2020. 5. Approve the Creation of 20mph Safety Zone in the Area of Lexington Center Mr. Lucente stated as a follow-up from the June 15, 2020 Select Board meeting, the Board has been provided an updated proposed 20 mph safety zone map and report for the Lexington center area.In addition, Mr. Lucente stated the Center Committee unanimously supported this updated proposal. Ms. McKenna, 9 Hancock Street, stated she felt that there would be support from the Tourism Committee and thanked the Board for creating a 20 mph safety zone. Mr. Freeman,218 Lowell Street, spoke in support of creating a 20 mph safety zone. DOCUMENTS PRESENTED: Speed Regulation Center Safety Zone Report, Signs Graphic, New Locus Map, Center Committee Memo to Select Board re 20mph-Lexington Center Area VOTE:Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 that in accordance with the provisions of Massachusetts General Laws, Chapter 90, Section 18B adopted by Town Meeting at ATM 2017 and later accepted by the Board of Selectmen on May 8, 2017, the Select Board hereby June 29, 2020 Page 4 of 8 implement the following special speed regulation: 20 MPH Safety Zone in Lexington Center and to authorize the Town Manager to execute said Special Speed Regulation for 20 MPH Safety Zone in Lexington Center as follows: • Massachusetts Avenue From Harrington Road to Slocum Road 20 MPH Safety Zone; • Bedford Street From Harrington Road to Massachusetts Avenue 20 MPH Safety Zone; • Hancock Street From Bikeway Crossing to Bedford Street 20 MPH Safety Zone; • Harrington Road From Massachusetts Avenue to Hancock Street 20 MPH Safety Zone; • Meriam Street From Bikeway Crossing to Massachusetts Avenue 20 MPH Safety Zone; • Waltham Street From Massachusetts Avenue to Vinebrook Road 20 MPH Safety Zone; • Woburn Street From Hayes Lane to Massachusetts Avenue 20 MPH Safety Zone. 6. Presentation on Shared Streets and Spaces Grant Ms. Sandhya lyer, Economic Development Director, presented an overview to the Board of the grant application that was submitted on June 23, 2020 regarding shared street and spaces. She presented a map of Lexington Center showing the areas that are being proposed for consideration to block off to provide additional space for outdoor dining and creating wider pedestrian lanes between restaurants and the outdoor dining. Economic Development proposes to use water tilled jersey barriers so they can be drained and moved around as appropriate. Ms. Iyer stated that the Economic Development staff collected some community feedback on the idea of closing off areas to allow for greater outdoor dining opportunities. The Board expressed concern that some of the locations proposed in the Lexington Town Center need to further evaluated for appropriateness and all proposed areas are fully reviewed for safety. The Board also stated that several other commercial areas should also be considered for such a program,including the East Lexington commercial area. DOCUMENTS PRESENTED: Shared Streets Presentation, Grant Application, Center Area Map Community Feedback VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to endorse the previously submitted grant application and the general plan to block off parking areas as shown on the proposed plan in the Lexington Center. 7. Update on Age-Friendly Needs Assessment Results&Recommendations Jan Mutchler, Center for Social and Demographic Research on Aging, Gerontology Institute University of Massachusetts Boston presented a summary of the findings from the age-friendly study. In addition,Ms. Julie Ann Shapiro,Lexington Council on Aging,presented to the Board the following top 4 priority proposed action items. • HOUSING: 1)Home Modification Assistance-Timeframe: July,2020—July,2021;2)Affordable Housing Advocacy. • TRANSPORTATION: 1) Senior Parking Sticker Program - Timeframe: September, 2020 — September,2021;2) Senior-Only Parking Advocacy 3)Increased Transportation Advocacy. • SOCIAL PARTICIPATION: 1) Neighborhood Postcard Program - Timeframe: July, 2020 - ongoing; 2)Technology Program. • RESPECT AND SOCIAL INCLUSION: 1) Senior Specific Commerce Program - Timeframe: July/August 2020—ongoing; 2) COA Mobile Forums; 3)Increased Partnerships. June 29, 2020 Page 5 of 8 The Board thanked Ms. Mutchler and Ms. Shapiro for their updates. DOCUMENTS PRESENTED: UMass Presentation - Community Needs Assessment, COA Memo Recommendations to Select Board ACTION ITEMS: • Council on Aging will work towards proposed initiatives and keep the Board apprised. At 8:57 p.m. the Board took a brief recess and the meeting resumed at 9:05 p.m. 8. Determination of Tree Hearing-497 Concord Avenue Mr. Lucente stated this discussion was a continuation from the May 18, 2020 and June 15, 2020 Select Board meetings at which it was requested that the applicant and neighbors meet again to try to reach a consensus regarding the Cotting School's request to remove the tree located on their property,497 Concord Avenue. General Board discussion ensued. After hearing much information from the Cotting School, concerned neighbors, the Lexington Tree Committee, and Town staff, the majority of the Board were in agreement that the tree should be removed. Mr. Sandeen stated as this tree has significant value for many reasons,he felt it should not be removed. Ms. Cerny, 1 Barberry Road, expressed concern regarding the removal of the tree. Ms. Sofen, 3 Abernathy Road, expressed concern regarding the removal of the tree. DOCUMENTS PRESENTED: Town Manager& Staff Comments & Recommendation, Tree Warden Recommendation, Tree Committee Recommendation, Cotting School Letter Cover Memo Resident Petition, Tree Bylaw, Cotting Letter 6/29 Cover Memo Irish Letter, VAI Letter Cover Memo VAI Letter Nov 2019, Mei Tuo Email on Easement VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 4-1 (Mr. Sandeen voted no)to authorize the removal of the non-hazardous public shade tree at 497 Concord Avenue,with the property owner paying$16,800 to the Town of Lexington for the value of the tree. 9. Fiscal Year 2020 Year-End Budget Adjustments Ms. Barry recused herself as her husband is an employee of the Town. Ms.Kosnoff,Assistant Town Manager for Finance,presented the end-of-year FY2020 budget adjustments. Ms.Kosnoff also gave a general overview of the current year-end revenue and expense projections stating she could give a more detailed presentation at a later meeting once all the year-end transactions have been finalized. DOCUMENTS PRESENTED: Year-end Transfer Cover, Expense Projections,Revenue Projections VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 to approve and sign the end-of-year salary adjustment account transfers, reserve fund transfers and budget transfer as presented. Ms. Barry returned to the meeting. June 29, 2020 Page 6 of 8 10. LexMedia Contract Renewal Mr.Ken Pogran,Communications Advisory Committee Chair,presented the proposed agreement between the Town of Lexington and Lexington Community Media Center (LexMedia) to continue providing community television services for the period 7/1/2020 to 6/30/2022 with two 2-year extensions for a total of six years. He stated this proposed agreement recommendation would provide the Town of Lexington with flexibility to deal with declining revenue from the cable providers that is expected over the next several years. Ms. Florence DelSanto, Executive Director of LexMedia, expressed LexMedia's thanks to the Communications Advisory Committee and Town staff for their efforts on this agreement. Mr.Jim Shaw,Chair of the LexMedia Board,also expressed his gratitude to the Committee and Town staff for their efforts. DOCUMENTS PRESENTED: CAC Presentation-LexMedia Contract,Proposed LexMedia Agreement VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the agreement between Lexington Community Media Center and the Town of Lexington as presented and further to authorize the Town Manager to execute the agreement on behalf of the Town of Lexington. 11. Review Request for Donor Plaque-Lexington Visitors Center The Tourism Committee is seeking permission to recognize donors who have contributed to the new Visitors Center.It is being proposed to eventually have in place a plaque that will complement the exhibits within the building. Ms. McKenna, Chair Tourism Committee,presented the proposed draft language developed and voted by the Tourism Committee for the plaque. She stated,if approved,the template would be stylized on temporary materials to hang upon the opening of the Visitors Center. This template can be reprinted periodically to reflect new donations. DOCUMENT PRESENTED: Draft Donation Categories for Visitor Center Plaque VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the Tourism Committee request for the temporary plaque as presented for display at the Visitors Center. 12. Update on Next Steps for Social Racial Equity Initiatives To avoid any appearance of conflict or questions as to whether the board can impartially address those issue,Ms.Barry recused herself from the portion of the discussion related to policing issues whether or not there is a financial interest for any portion of the deliberation that directly related to the police department as her husband is an employee of the department. Ms. Hai stated the Town is working with NLC REAL (National League of Cities - Racial Equity and Leadership) and GARE (Government Alliance on Race and Equity) as a part of building the next steps in the Town's initiatives regarding Social and Racial equity and establishing facilitated community conversations. She also stated MAPC has created a I year program which she is recommending the Town applies for participation.Ms.Hai expressed her desire that the Town embrace measurable goals for its racial equity plan and establish a theory of change that will allow the Town to accomplish those goals. June 29, 2020 Page 7 of 8 Mr. Lucente reported that he, Mr. Malloy and Chief Corr met with the Association of Black Citizens of Lexington(ABCL)on June 25,2020 to discuss some concepts for social and racial equity and to hear their concerns. Mr.Lucente stated they will be getting back ABCL with feedback on some of the questions they raised regarding police policy and other issues. Mr. Sandeen expressed his desire for the Board to facilitate multiple conversations including a conversation on racism / anti-racism and another separate conversation on the future of policing in Lexington. While these topics are related—the conversation on racism/anti-racism should be broader than police and race. The conversation on the future of policing should be broader than police and race. Ms. Mona Roy, Chair of the Human Rights Committee, urged the Town to be thoughtful and ensure we don't take quick action that might in fact cause long term harm. She advised that the Town select facilitators who were cognizant of past barns and advised that the HRC would recommend consideration of the National League of Cities REAL program, even if we had to wait for their availability. She highlighted the survey that had been completed by LHS alumni and suggested the Board malce an opportunity to listen to those results. She suggested that the Select Board's role should be to amplify the unheard voices and listen carefully to what they have to say. Ms. Tanya GisolEi-McCready, Vice Chair of the Human Rights Committee, expressed her desire that the police conversation should be in its own space. Ms.Valerie Overton,25 Emerson Gardens,urged the Board to take an inclusive approach to the anti-racism conversation, by including many of the most marginalized including LGBTQ people and those with disabilities. She urged that the Select Board choose a facilitator who would be inclusive. DOCUMENTS PRESENTED:GARE Overview,8cantwait comparison to LPD Policies,LPD Use of Force Policy ACTION ITEM: • Ms. Barry requested that the Board have a conversation at an upcoming meeting with Mr. Malloy regarding the possibility of hiring a DEI specialist either full time or on a contract to assist us with this process. • Town Manager will continue coordination of the Town's Social and Equity Initiatives and report regularly to the Board. 13. Approve Collective Bargaining Agreement-DPW Union Ms. Barry recused herself as her husband is an employee of the Town. Ms. Axtell presented the Memorandum of Understandings (MOU) for agreements reached with the Department of Public Works AFSCME,Local 1703 Union for the period FY19-21 and FY22-24. She stated these MOU's maintain a 2.0%COLA each year and makes other adjustments to the pay as indicated in the MOU's so that by the end of FY24, the Lexington Department of Public Works union staff will be at the median of the comparable communities. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 to authorize the Town Manager to execute the MOUs with the DPW Union and subsequent contract documents for the contract periods FYI 9-21 and FY22-24. Ms. Barry returned to the meeting. June 29, 2020 Page 8 of 8 14. Application: Common Victualler License-Lex Donuts LLC d/b/a Dunkin Donuts,373 Waltham Street DOCUMENT PRESENTED: LexDonuts LLC d/b/a Dunkin Donuts - Common Victualler License Application VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve a Common Victualler License for Lex Donuts LLC d/b/a Dunkin Donuts, 373 Waltham Street for the hours of 6:00 a.m. to 10:00 p.m. Monday— Sunday. 15. Select Board Committee Appointment DOCUMENT PRESENTED: 2020 Lexington Council for the Arts Application-M. Talal VOTE:Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to appoint Melissa Talal to the Lexington Council for the Arts with a term expiration date of September 30,2022. 16. Select Board Meeting Minutes Mr. Lucente stated there are a large number of draft minutes included in the packet (242 pages)reaching back to September 2019 and a document outlining the status of Select Board meeting minutes. He also proposed an option going forward to have an abbreviated format of the minutes that would include a generated transcript as an appendix. The Board was in support of the more abbreviated format of the minutes and requested that the abbreviated version also list action items when they pertain to an agenda item. The Board expressed concern of appending a transcript and was not in favor of that portion of the proposal. DOCUMENTS PRESENTED: Minutes Status Report, draft Meeting Minutes from period of 9-9-2019 to 6-23-2020,Proposed Minutes format for Discussion-June 15 2020 Select Board Draft Minutes(Example) ACTION ITEM: • The Board agreed to review the September and October minutes draft minutes and send any edits to the Select Board Office staff for this set of minutes to be included on the July 13, 2020 agenda for approval. ADJOURN Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 by roll call to adjourn the meeting at 11:25 p.m. A true record; Attest Kim Katzenback Executive Clerk Select Board Meeting July 13, 2020 A remote participation meeting of the Lexington Select Board was called to order at p.m.on Monday,July 13, 2020 via Zoom remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present,as well as Mr.Malloy,Town Manager;Ms.Axtell,Deputy Town Manager;and Ms. Katzenback, Executive Cleric. Mr. Lucente stated this remote participation meeting is being held in accordance with Governor Baker's March 12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote participation during Massachusetts' State of Emergency due to the outbreak of COVID-19. Mr.Lucente provided instructions to members of the public,who were watching or listening to the meeting via the Zoom application,regarding the procedure of making a public comment. PUBLIC COMMENT Ms. Valerie Overton, 25 Emerson Gardens, requested that an update on diversity equity and inclusion initiatives be included on all Select Board agendas to keep the community apprised. SELECTMAN CONCERNS AND LIAISON REPORTS Ms. Hai • The new Visitors Center opened and is offering services outside including kiosks and guides for information services. • Ad Hoe Special Permit Residential Development Zoning Bylaw Committee (SPRD) is meeting next on July 21, 2020 via zoom. Jennifer Van Campen, the Executive Director of the Metro West Collaborative Development,will present alternative approaches to affordable housing.In addition, the committee will review other affordable housing bylaws and initiatives from other communities. • In regard to Social and Racial equity initiatives, the Town continues to explore potential pathways to making real change and recognition and figuring how we are going to go about doing a touch more comprehensive review of our existing practices procedures in existence. Mr.Pato • The Bicycle Advisory Committee is meeting next week. Included on their agenda will be a review of the draft Bikeway Use Policy to then be reviewed by the policy committee for consideration of inclusion in the Select Board's formal policies. • At the Transportation Safety Group meeting last week it was announced that the Safe Routes to School responsibilities would now be handled by the Transportation Coordinator. This was defined in an FY21 Budget Program Improvement Request(PIR). Ms. Barry • A social distanced ribbon cutting ceremony for the Center Track and Field will be held at 10:00 a.m. on July 15, 2020. • The Recreation Committee July 15,2020 meeting will include a review of the Parks and Recreation Policy. • Construction of LexHAB's 34 Lowell Street(Farmview)properties is almost complete and ready for occupation, and they are planning a socially distanced tour for the Select Board members. • Reaffirmed that she had previously requested that an update on racial and social equity initiative be a standing agenda item for Select Board meetings. Mr. Sandeen • He and Mr.Lucente attended a community conversation on race hosted by LexChat last week. Mr. Pato stated he also attended and noted separate breakout sessions are held which allows Select Board members attendance without violating Open Meeting Law. • Massachusetts Department of Energy and Resources issued the final smart solar regulations,which has increased the value of the incentives for municipal projects. The net result for the Town of Lexington's seven approved projects should be an additional $63,000 a year for the Town once those projects are completed. TOWN MANAGER REPORT Mr. Malloy reported the following: • The Town received $54,000 from the Shared Streets grant which will allow the Town to expand areas where the restaurants and other businesses can do outdoor business in Lexington. • The Town's public restrooms remain closed at this time. • Interviews for the second health agent position, which was included in the FY2021 budget, are being conducted this week. • Interviews for the Director of Innovation and Technology position are being conducted this week. • The Safe Routes to Schools responsibilities were transferred to the Transportation Manager approximately three months ago. • In keeping with the Town's prior policy of not allowing private for profit businesses to use public land,the Town Manager's Office received and denied several requests to use recreation space for commercial use. The Town Manager stated he would like to review how the Town could allow commercial business' use of Town property during COVID-19 in support of our local businesses. • The following actions were taken regarding diversity,equity and inclusion initiatives: o Reached out to National League of Cities regarding their race, equity and leadership (REAL)program; o Registered for the Government Alliance on Race and Equity(GARE) and researching the service offerings that may be useful for the Town; o Scheduled a meeting with All Aces Inc., a Boston-based group designed to help organizations identify equity opportunities and to customize their diversity, equity and inclusion efforts; o Responded to the Association of Black Citizens of Lexington (ABCL) regarding their questions raised at previous meeting Mr. Malloy, Mr. Lucente and Chief Mark Corr attended. • The Governor introduced legislation to begin the certification process for police officers to address some of the national issues between police departments and people of color. Several Boston metropolitan area municipal Mayors and Managers are sending a letter related to these legislative initiatives. Mr. Malloy is reviewing the position statement and has some concerns with the information which he will convey to the Board. Ms. Barry requested an update regarding the subject of hiring a Diversity, Equity, Inclusion (DEI) Coordinator and an update regarding the dates being considered for holding community conversation sessions regarding social,racial and inclusion be reported at an upcoming meeting. Mr. Sandeen asked the Town Manager to give an update to the Board regarding the Town Manager's appointments to the 25%Design Working Group for Hartwell Avenue. Mr.Malloy stated that seven members have been appointed to the 25%Design Working Group for Hartwell Avenue. In addition to these seven members,Mr.Malloy will be selecting a representative from the Select Board and a representative from the Planning Board to the working group. ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update - Discuss Strategies, Implementation and Community Response Actions Related to COVID-19 Guidelines and Directives Attached please find the weekly report. Mr. Malloy reported the following update: • The Town of Lexington had 327 confirmed cumulative cases of COVID-19 reported in Lexington of which seven are active cases. • While the Town offices remain closed to the public, 25% of the staff is working in the office and 75% continue to work remotely. The weekly conference calls continue with the Senior Management Team to hear an update from health officials regarding the number of local cases and to discuss action items. • The Recreation Department has been monitoring Phase 3 openings that have been allowed by the state which now provides for some organized sports such as baseball, softball and non-contact lacrosse. The golf tee times at Pine Meadows are now being scheduled at nine minute intervals. • The Cary Memorial Library is providing curbside service and beginning to review next steps for reopening. • The Health Director has been working with the Lexington Transportation Manager on protocols needed for the Lexpress service to resume. • The Health Director has also been working with the Town Clerk on safety protocols for the election polling locations. Mr.Eric Michelson,President of the Lexington Retailers Association,read a joint letter from the Lexington Retailers Association and the Lexington Chamber of Commerce to the Select Board requesting more flexibility during COVID-19 to allow local businesses such as wellness,fitness and arts and culture use of Town owned outdoor space. Each of the Board Members expressed support for the creation of a policy which would allow Town owned outdoor space to be used by local businesses during COVID-19. Ms. Hai expressed concern that Lexington residents are not getting tested at nearly the rate as other communities. She suggested better communication and promotion of the testing location information to our residents is needed. Mr. Lucente reiterated his previous suggestion to create a reopening task force to help expedite resolution to certain issues that would normally be dependent on scheduled Select Board meetings. Ms. Barry stated it is important that the Town and School are on the same page in regard to approving or not approving commercial requests for use of Town owned outdoor spaces. Mr. Sandeen stated the importance of looking at our ventilation and air filtration in the Town offices as it relates to the prevention of the spread of COVID-19 as well as the importance of more local testing, supplemented by rapid contact,tracing to identify and isolate potentially other infected people. Dr. Heiger-Bernays, Board of Health Chair, reported that the current turnaround time for Covid-19 test results is, unfortunately, five to seven days. The State does not currently have the capacity to respond any quicker to all of the testing requests. Dr. Heiger-Bernays stated a number of organizations have partnered with the Broad Institute through Massachusetts Institute of Technology (MIT) to work towards getting COVID-19 testing results faster. Ms. McKenna, 9 Hancock Street, stated she feels that Lexington businesses should be granted permission to use Town owned outdoor property for their commerce. DOCUMENT PRESENTED: Covid-19 Weekly Report 2. Appointment of Election Officers Mr. Pato and Ms. Barry recused themselves as they each have family members on the proposed list of Election Officers. Ms. Rice, Town Clerk, stated the Board of Registrars voted at their June 25, 2020 meeting to approve the list of election officers and to request Select Board approval of these proposed election officers. Mr.Lucente informed the Board that Ms.Lisa Sandeen has submitted her formal request today to the Town Clerk to be removed from the proposed list of election officers that is before the Board. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 3-0 to approve the list of election officers recommended by the Town Clerk and Registrar of Voters as amended. Mr.Pato and Ms. Barry returned to the meeting. DOCUMENT PRESENTED: Town Clerk Memo,Proposed Election Officer List 3. Discuss Polling Locations Ms. Rice, Town Clerk, stated she is requesting to move the Precinct Seven polling location out of the Estabrook School and into Keilty Hall, St. Brigid Church. If approved, the Town would notify all voters by a postcard in the mail prior to the state primary and prior to the presidential election. Precinct voting location information would also be posted to our Town website and other social media platforms as well as the Colonial Times to notify the voters. in accordance with the State statute, the Select Board is required to formally designate the new polling location. Ms. Barry inquired if moving the polling location out of the Bowman School will be considered in the future. Ms.Rice replied that it would be a consideration if possible.In the meantime,as an outside entrance is used for access to the polling location in the closed off gym, voters do not enter the school area where there are children. Only the election officers may enter the school to use the restrooms. VOTE:Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0,per Massachusetts General Law Chapter 54, Section 24, that Keilty Hall at St. Brigid Church at 2001 Massachusetts Avenue be designated as the Precinct Seven polling location on a permanent basis,in addition to Precinct Nine. DOCUMENT PRESENTED: Memo from N. Rice,Town Clerk ACTION ITEM. • Mr. Sandeen requested a discussion be placed on an upcoming Select Board agenda regarding the efforts of promoting absentee voting. 4. Proposed Changes to Lexpress Routes The item has been tabled to the July 27, 2020 Select Board meeting. 5. Review Proposed Special Town Meeting Dates Mr. Lucente stated he, Mr. Malloy, Town Staff members and Ms. Brown met and to put forth a proposal for Select Board discussion of scheduling two Fall Special Town Meetings(STM). He explained Fall STM- 2 is proposed to be held on September 29, 2020, September 30, 2020 and October 1, 2020, to cover the financial articles as well as the five citizen petitions referred back to the Select Board from Annual Town Meeting. Fall STM-3 is proposed to be held on November 16, 2020,November, 17, 2020,November 18, 2020 and November 19, 2020 to address the articles referred back to the Planning Board, citizen articles related to planning topics, and potentially an article on the Police Station. Ms. Axtell, Deputy Town Manager, added that the proposed fall STM dates took many factors into consideration including: • Town Clerk's Office constraints due to elections • Time frames for financial related articles needing approval • Required Planning Board hearings • Timing to culminate cost figures for the Police Station project • Possibility of a remote Town Meeting Ms. Kosnoff, Assistant Town Manager for Finance, stated some other factors for selecting fall STM dates include the Tax Rate setting, which must occur by December 2, 2020, and the receipt of State aid information. Ms. Kosnoff stated she felt that a more ideal time for a Special Town Meeting would be late October or early November 2020 in regards to adjusting the budget. She noted that preparation for Fall STM would include holding a financial summit by early September 2020. Mr. Sandeen asked when the Debt Exclusion Election would be scheduled if the Police Station Design Funds are approved at a Fall Town Meeting. Mr. Malloy suggested the Town could consider putting a Request for Bid out in December 2020 or January 2021, and have the Debt Exclusion Election in March and award the bids after the election. Ms.Hai expressed concern that the proposed schedule may not include sufficient number of days that might be needed to act on such a large number of articles. Mr. Pato expressed concern of having a Debt Exclusion vote in March 2020. He stated that in the past Town Staff has cautioned that delaying or putting a bid package with a caveat of bid award dependent on voter ratification would lead to less aggressive bids. Ms. Barry suggested to consider prioritizing what articles must be acted on before the end of 2020 and if there may be any articles that could be held off until the 2021 Annual Town Meeting. Ms. Brown, Town Moderator, stated that there is no legal commitment to the citizen's petitions referred back to Boards at the 2020 ATM to be scheduled by a Fall 2020 STM. She suggested that no matter when these citizen petitions are scheduled the petitioner's should not be required to obtain additional signatures. Ms. Brown also expressed concern that a sufficient number of days be scheduled to handle the number of articles proposed for the Fall Special Town Meetings. Upon discussion, generally the Board felt it best not to schedule four consecutive nights of STM sessions; they would be in favor of a remote Town Meeting if the State allows;expressed December 2020 or January 2021 should be considered as potential time periods to take up articles for a STM. Ms. McKenna, 9 Hancock Street, stated she feels that the Board should defer as many articles as possible to a later time when Town Meeting can be held in person to facilitate a more robust debate and discussion. DOCUMENT PRESENTED: Calendar for Fall STM proposed dates ACTION ITEM: • Updated proposal for Special Town Meeting dated be put onto an upcoming agenda 6. Discuss Community Interest in Mass Clean Energy Center HeatSmart Program Ms. Cindy Ahrens, Sustainable Lexington Committee explained the HeatSmart Massachusetts Program is a partnership between Mass Clean Energy Center (MassCEC) and Massachusetts Department of Energy Resources (DOER). HeatSmart Mass is a community-based outreach and education program aims to increase community awareness and increase adoption of residential and small-scale commercial clean heating and cooling installations through a group purchasing model. HeatSmart Mass is modeled on the highly successful Solarize Massachusetts program,which is now in its tenth year.MassCEC provides some funds for marketing, somewhere in the$5,000-$7,000 range. Ms. Ahrens stated the Sustainable Lexington Committee feels the HeatSmart program as a great way to start to increase the number of Lexington homes that use clean heating and cooling technologies through this marketing campaign program. She provided the following overview next step for the Town Government: • Choose a municipal representative to be on our local HeatSmart team • Agree to the campaign and sign off on the Signature and Acceptance form • Write a letter supporting the town's participation in the HeatSmart program • Facilitate a survey of residents to determine interest in the program, Ms. Ahrens explained that if Lexington is accepted into the program, then Lexington's municipal representative would execute the MassCEC Community Contract,participate in some of the administrative aspects of setting up and running the program, participate in training, help the HeatSmart team analyze buildings/areas best suited to program help team identify opportunities to leverage municipal infrastructure to promote the program(i.e.website,inserts in tax or water and sewer bills, email lists, signage etc.) Ms.Hai asked if there are any obligations the Town would incur if the Town signs a contract or accepts the grant. Ms. Ahrens replied that she doesn't believe that there are any obligations other than the community outreach campaign but she would verify. All Select Board members stated they were supportive of an application being submitted subject to identifying any obligations of the Town and confirming there are no liabilities to the Town. DOCUMENT PRESENTED: Presentation-HeatSmart Program ACTION ITEM: • Sustainable Lexington Committee to report back to the Board, prior to the submission of the application, of any obligations the Town may have if accepted into the HeatSmart program. 7. Approve Grant of Location Policy Mr. Malloy stated the proposed Grant of Location policy includes the modification suggested at the June 10,2020 meeting. Mr. Sandeen suggested at this meeting that the Grant of Location Policy section 6-The Select Board may condition Grants of Location on the applicant's commitment to include the following sub-items: a. Remove any of its unused wires, bundled wires, loose wires, or doubled poles within 500 feet of the site of the requested location; and b. Request any other owner to remove their unused wires, bundled wires, or doubled poles within 500 feet of the site of the requested location; and c. Remove and replace condemned utility poles within 500 feet of the site of the requested location; and d. Notify the Town of Lexington Select Board within thirty (30) days of applicant's and other's owners' completion of the commitments made under this section. DOCUMENT PRESENTED: Draft Grant of Location Policy VOTE: Upon a motion duly made and seconded,by roll call vote, the Select Board voted 5-0 to approve the Grant of Location Policy as amended. ACTION ITEM: • Ms.Barry asked that the Grant of Location Policy be shared with the Building Department to share with Contractors who may be looking to move or add a pole as a part of their construction project. 8. Approve Minutes Mr. Sandeen stated he feels the new format of the minutes for June 29, 2020 and forward should include the public comments. The Board agreed to pull June 29, 2020 minutes from the agenda to be updated with any substantive comments from the public, committees and Board members. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the minutes of: September 9, 2019; September 9, 2019 - Joint BOS/Historic Districts Commission; September 23, 2019; October 7,2019-Joint BOS/School Committee-Integrated Building Design;October 16,2019-Fall Fiscal Summit; October 21,2019; October 24,2019; October 30, 2019. DOCUMENT PRESENTED:Minutes for the following dates 9/9/19,9/23/19, 10/7/19, 10/16/19, 10/21/19, 10/24/19, 10/30/19 and 6/29/20 ACTION ITEM: • Select Board staff to update June 29,2020 minutes and resend to Board for review prior to putting on an upcoming agenda for approval. CONSENT AGENDA 1. Water and Sewer Adjustments Motion: to approve the above adjustments per the WSAB meeting of 6/25/20 in the amount of$37,800.59 VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the consent agenda ADJOURN Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn at 9:54 p.m. A true record; Attest: Kim Katzenback Executive Clerk AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: Doug Lucente, Chair C.1 SUMMARY: Water and Sewer Commitment June 2020 Finals $ 7,231.05 SUGGESTED MOTION: Motion to approve the above Water& Sewer Commitment-Finals FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 7/27/2020 ATTACHMENTS: Description Type D June Finals Slli nvei:n,7 27 2.0 Cover l@ em) Department of Public Works 1775— Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2020 N. FINALS GRANP TOTAL$ JUNE 2020 WATER $ 5,448.45 $5,448.45 SEWER $ 1,782.60 $1,782.60 TOTAL: $7,231.05 $7,231.05 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Seven thousandtwo hundredthirty one o.511oo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN arll-q 6 Treasurer/Col lector; Director Public Works,Water/Sewer Billing