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HomeMy WebLinkAbout2019-09-09 BOS-min September 9, 2019 Page 1 of 15 Selectmen’s Meeting September 9, 2019 A meeting of the Lexington Board of Selectmen was called to order at 6:30 p.m. on Monday, September 9, 2019 in the Selectmen’s Meeting Room, Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager; and Ms. Katzenback, Executive Clerk. PUBLIC COMMENTS Dan Morris, staff representative for AFSCME Chapter Local 93, expressed concern regarding the comparable communities’ compensation analysis performed by the Town for the DPW Union negotiations. He requests that the Board receive a full copy of the analysis. SELECTMAN CONCERNS AND LIAISON REPORTS Ms. Hai reported that there are several open vacancies on the Lexington Council for the Arts, as well as one on the Lexington Human Rights Committee. She encouraged residents to visit the Town website and apply for the open spots. She also mentioned that citizens interested in the arts should visit the Town website for a resident artist grant opportunity through the Lexington Council for the Arts that is open until October 5, 2019. Ms. Hai reported that there was a meeting last week between Hartwell Avenue business owners and the Town’s Hartwell Avenue consultant to discuss potential economic development opportunities. She stated that the Secretary of Housing and Economic Development, as well as an Assistant Secretary, were in attendance. She said that there was really positive feedback from the State in regards to the collaboration amongst stakeholders and the progress thus far. Ms. Hai also attended a MAGIC meeting that same evening to discuss transportation issues and the correlation to development. She stated that the discussion of such issues allows for the Town to prepare for future increases in traffic. Mr. Pato attended, and spoke at, the opening of the More Than My Religion art exhibition at the Cary Memorial Library. He stated that the exhibit showcases the expression of local Muslim artists. The exhibit will be open for five or six weeks. Mr. Lucente shared that the Town is hosting a blood drive at the Lexington Community Center on September 19, 2019 from 2:00 p.m. to 7:00 p.m. Mr. Lucente reiterated that the Town is no longer in civil service, so there are currently eight open positions for entry level police officers at the Lexington Police Department. The deadline to apply for the positions is October 16, 2019, and applicants can start the process on the Lexington Police Department website. September 9, 2019 Page 2 of 15 Mr. Lucente also stated that he, Mr. Pato, and Mr. Sandeen attended a meeting held by a potential developer for 840 Emerson Gardens Road. The purpose of the meeting was for the developer to hear comments and concerns from the citizens and abutting neighbors on the rough concept of a friendly 40B development in the area. The developer has yet to share their decision as to whether or not they will continue with their plan for friendly 40B housing at that location. Mr. Lucente stated that the opening night of Citizens’ Academy had taken place the previous week. He had mentioned that Kat Labrecque, Management Fellow, led 30 citizens in the kickoff of a 12- week session that will educate them on the inner workings of the Town of Lexington. He reminded the Board that the “hot topics” session, in which they will be featured, will be held on the evening of October 10, 2019. Mr. Lucente concluded with thanking Ms. Hai and Tony Galaitsis for their tireless efforts in organizing the upcoming trip to Lexington’s Sister City: Antony, France. He is looking forward to the festivities and cultural experiences of the trip. Ms. Barry stated that on September 10, 2019 at 4:45 p.m., the Lexington Housing Assistance Board (LexHAB) will be holding an informational meeting for all Town employees (municipal and school) to discuss the Employee Housing Program and the process for obtaining an affordable housing option in Lexington. She said that the Board of Selectmen fully supports this program. Ms. Barry mentioned that the Lexington Youth Commission will be holding a fundraising car wash on September 14, 2019 from 8:00 a.m. to 4:00 p.m. at the Belmont Car Wash. Also, the Lexington Council on Aging will be holding a meet-and-greet on October 2, 2019 at the Lexington Community Center, so that members of the community can meet the Board. Ms. Barry stated that last week, she, Mr. Lucente, and Mr. Malloy met with representatives from the Lexington Housing Assistance Board (LexHAB) and the Community Preservation Committee (CPC) to discuss advancing the Leary Project on Vine Street. She stated that there could potentially be a request coming through the CPC at the spring Annual Town Meeting for this project. Ms. Barry concluded with congratulating fifth-generation Lexingtonian and professional baseball player, Christopher James Shaw, on being called up to the Major League for the second year in a row. She stated that Mr. Shaw was called up to the San Francisco Giants and will be playing at Fenway Park on September 17, 2019 through September 19, 2019. Ms. Barry stated that the Board is being asked to sign a proclamation in his honor later on in the evening, and will be naming September 18, 2019 as “Chris Shaw Day” in Lexington. Mr. Sandeen stated that on August 26, 2019, he attended the Lexington Schools Opening Day with Mr. Lucente and Ms. Hai. He also mentioned that he attended two events, on August 29, 2019 and September 5, 2019, that were focused on how to improve commercial space on Hartwell Avenue. He stated that he was appreciative of the Town staff’s efforts in coordinating these events, as well September 9, 2019 Page 3 of 15 as the feedback from the developers. Also, he recently attended an event in the Hanscom Air Force Base area, where they announced that they are making their Hanscom golf course available to the public. Mr. Sandeen concluded by acknowledging King Street Properties for raising a beam for the property at 75 Hayden Avenue this morning, which will become a 220,000 square foot life sciences building with labs. Ms. Hai wanted to clarify a previous statement in regards to the deadline for Cultural Council grant application submissions. The Massachusetts Cultural Council will be accepting grant applications from September 1, 2019 through October 15, 2019. The applications are available at mcc.smartsimple.com and applications displaying certain creativity and diversity will be eligible for additional funding through the Lexington Council for the Arts. TOWN MANAGER REPORT Mr. Malloy stated that there will be two meetings arranged by the Metropolitan Area Planning Council (MAPC) to discuss the regional solutions for addressing gas leaks in National Grid’s service territory. The first meeting will take place on September 18, 2019 and will be an organizing meeting that will include Town officials. The second meeting will take place on October 15, 2019 and will include National Grid officials. Mr. Malloy announced that the bike lanes on Massachusetts Avenue in East Lexington will probably be removed this week, as the Minuteman Bikeway has been restored to an improved condition. He had mentioned that at the next Board of Selectmen meeting, the Engineering Department will provide a report on all of the comments that they had received in regards to the temporary bike lanes, as well as some optional design standards to establish better bikeways in that particular area of Massachusetts Avenue. Mr. Malloy mentioned that the Board of Assessors meets every year with a consultant, and this year’s meeting will take place on September 7, 2019 at 9:00 a.m. He has invited Ms. Hai and Mr. Sandeen to sit in on the meeting for observation. Mr. Malloy stated that on October 21, 2019, he and Ms. Axtell will be attending the International City/County Management Association (ICMA) Conference. Carolyn Kosnoff, Assistant Town Manager for Finance, will be acting Town Manager in their absence. Mr. Malloy stated that there is a “Household Hazardous Waste Day” taking place on September 15, 2019 from 9:00 a.m. to 2:00 p.m. and a community paper shredding event on September 27, th 2019 from 9:00 a.m. to 12:00 p.m. at the Hartwell site. Lastly, he said that there will be a 40 Anniversary event for Lexpress on September 21, 2019. September 9, 2019 Page 4 of 15 Mr. Malloy concluded with an announcement in regard to an updated diagram for the National Grid station near Fletcher Park. He recommended that the Board hold off on deciding where the actual station will be located until they determine the future locations of the Hosmer House and Lexington Police Station. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Center Track Update Melissa Battite, Director of Recreation & Community Programs, and Meg Buczynski, a representative from the design consulting firm, Activitas Inc., provided an update on the Center Track project. Ms. Buczynski informed the Board that the drainage is being established on the field, as well as the caging for the lights, which are due to be installed this week. The track base paving is on schedule to start in the upcoming weeks. The substantial completion is anticipated for November 8, 2019 with a final completion in the spring of 2020. Dawn McKenna, 9 Hancock Street, inquired if the track would be usable during the start of the outdoor track season. She also inquired about the status of the Worthen Road throwing area. Ms. Battite confirmed that the plan was for the track to be usable in April of 2020 with the completion being fully dependent on the weather. She also stated that the Recreation Committee has not yet reviewed the proposed additional items that the community would like to see within the project, including the throwing area. Ms. McKenna asked about two layout changes to tracks being built after 2019, which were approved in June by the National Federation of High School Associations (NFHS), and whether or not they were being incorporated into the current track. Ms. Battite stated that the two layouts changes were being incorporated into the current track being built and it was confirmed with the Athletic Director yesterday. 2. Application: One-Day Liquor License - Lexington Education Foundation Inaugural Golf Classic at Pine Meadows Golf Club, 255 Cedar Street Mr. Lucente explained that at the August 19, 2019 Board of Selectmen meeting, the Board reviewed and discussed the request from the Lexington Education Foundation (LEF) for a one-day liquor license to serve beer, wine, and breakfast spirits for the purpose of their LEF Inaugural Golf Classic event to be held at Pine Meadows Golf Club, 255 Cedar Street, on Friday, September 27, 2019. At that meeting, the Board had asked for additional information regarding the allowance of donated alcohol for one-day liquor licenses prior to making their decision. Subsequently, the Board of Selectmen’s Office contacted Ralph Sacramone, Alcoholic Beverages Control September 9, 2019 Page 5 of 15 Commission (ABCC) Executive Director, who stated that a non-profit organization can receive donated alcohol for a Section 14 Special One-Day Liquor License. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a one-day liquor license for the Lexington Education Foundation to serve breakfast spirits from 8:00 a.m. to 8:45 a.m., beer, wine, and breakfast spirits from 11:15 a.m. to 12:15 p.m., and beer and wine from 2:45 p.m. to 3:30 p.m. at their LEF Inaugural Golf Classic event to be held at Pine Meadows Golf Club, 255 Cedar Street, on Friday, September 27, 2019. 3. Battle Green Use Request - Promotion Ceremony for Lieutenant Trey LaSane, USAF Upon a motion duly made and seconded, the Board of Selectmen vote 5-0 to approve the Battle Green Use request for a promotion ceremony to be conducted for Lieutenant Trey LaSane on the Battle Green on Thursday, September 12, 2019, from 1:30 p.m. to 4:00 p.m. 4. Battle Green Use Request - Location Update for Student Climate Strike Mr. Lucente explained that the Battle Green Use request for the Lexington Climate Strike was withdrawn, as the proponents have changed the location to now be held at the Lexington High School football field, and therefore, no vote was required from the Board. Michelle Tom, Lexington High School student, spoke about the Lexington Student Climate Strike to be held on September 20, 2019. Rick Reibstein, Sustainable Lexington Committee, read a statement from the Sustainable Lexington Committee in support of the Lexington Student Climate Strike. Edward Ganshirt, 48 Fletcher Avenue, encouraged the students to pursue their efforts and to possibly boycott using their vehicles to get to school on the day of the strike. Alessandro Alessandrini, 32 Slocum Road, thanked the students for their efforts. 5. Application: Common Victualler License - Chef Louie's Inc. d/b/a The Hangar, 103 Hartwell Avenue Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Common Victualler License for Chef Louie's Inc. d/b/a The Hangar, 103 Hartwell Avenue for the hours of 7:00 a.m. to 3:00 p.m. Monday through Friday. 6. Grant of Location for Verizon Pole: Lincoln Street - Continued Hearing Mr. Lucente opened the hearing at 7:16 p.m. He stated that this hearing was a continuation from the August 5, 2019 Board of Selectmen's meeting, where the Board was allowing for a site review to be performed by Verizon, Eversource, Town Engineering and abutter, Temple Isaiah. The September 9, 2019 Page 6 of 15 hearing was regarding new pole P.55/16A, which was originally proposed to be located 42' westerly from current location of existing pole P.55/16 on the northerly side of Lincoln Street. Steve Bigley, a contractor working for utility consultants representing the interests of Verizon New England, Inc., confirmed that Verizon, Eversource, Town Engineering and abutter, Temple Isaiah met onsite to review the pole location in regards to the site line concerns expressed by Temple Isaiah. It was determined that Verizon would change the placement JO pole, P.55/16A, on the northerly side of Lincoln Street to now be 35’ westerly (versus the previously proposed 45’) from the current location of existing pole, P.55/16, located on the northerly side of Lincoln Street. The Board expressed concern that the plan submitted for tonight’s meeting was not updated accurately to reflect the new proposed 35’distance for the pole location. The Board also expressed concern that Verizon has yet to receive a confirmation from the developer on acceptance for the 10’ difference in distance on the plan. In addition, the abutter Temple Isaiah, also has not formally agreed on the new location. The Board requested the hearing be continued to the September 23, 2019 Board of Selectmen meeting for Verizon to address these concerns. 7. Grant of Location for Verizon Pole: Sedge Road Mr. Lucente opened the hearing at 7:32 p.m. Steve Bigley, a contractor working for utility consultants representing the interests of Verizon New England, Inc., stated that Verizon New England Inc. and NSTAR Electric Company d/b/a Eversource Energy request permission to locate poles, wires, cables and fixtures (including the necessary anchors), guys and other such sustaining and protecting fixtures, to be owned and used in common by the petitioners, along and across the public way. Mr. Sandeen stated he would like to see the hanging wires on Sedge Road be removed and the guy-wires on Pole #4 at 7 Brent Road be reattached. Mr. Pato stated that he would like a policy put in place at a future meeting that would establish guidelines and procedures for the approval of new poles. Upon hearing no further comment, Mr. Lucente closed the hearing at 7:48 p.m. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the placement of one (1) new JO pole, 379/P.l-1 on northerly side of Sedge Road approximately 31' northerly from existing southerly side pole 379/P.l. with the pole contingent upon hanging wires belonging to Verizon in the T-zone being removed and Verizon identifying the owners of the wires, if not their own, and contingent upon guy-wires being repaired on Brent Road as identified. September 9, 2019 Page 7 of 15 8. Joint Meeting Board of Selectmen and Historic Districts Commission At 7:55 p.m., the Joint Meeting of the Board of Selectmen and the Historic Districts Commission (HDC) was called to order by both boards to discuss the future of, and the possible relocation of, the Hosmer House. Present for the Historic Districts Commission were: Anne Eccles, Chair; Ed Adelman; Mark Connor; Susan Bennett; Robert Adams; and Lee Noel Chase. Mike Waters, LDa Architecture, reviewed the results of a study on the Hosmer House and its possible relocation. While the structure could be adapted to a community space in its current location, and offer amenities not otherwise available at the field such as storage and bathroom facilities, the study results showed the highest and best use of this building would be as a residence. It could be adapted to affordable housing, or returned to use as a private a residence. Further, he stated that a residence would not be an appropriate use on Fletcher field. He reviewed options for moving the house to town owned or private land and the various steps involved in each. While moving the Hosmer House offsite was beyond the scope of the study, and hard to quantify as there is no site to move it to at this time, there was no technical reason it could not be moved off-site. He stated that the Hosmer House is valuable both its current location near the police station and as a form of architecture. In conclusion, after hearing from the public and discussing the issue in a working group, he stated that the best use would be for the Hosmer House to remain a house, if possible, within close proximity of its “sibling” across the street but not on Fletcher field. Mr. Lucente reaffirmed the Board’s position from their July 8, 2019 meeting that they were not in favor of the Hosmer House being incorporated as a part of the Lexington Police Station redesign plans. The Board also felt that the Hosmer House should be moved offsite to another location as a historic preservation restricted residential building. Ms. Eccles said that the Historic Districts Commission feels the highest and best use of the Hosmer House would be as a private residence moved offsite. Mr. Connor articulated that the best use for the building would be as a house, however, if removed from its current site, it would lose its context. He expressed concern for setting a future precedent regarding relocating buildings for the Town versus a private resident or developer as it could jeopardize districts all over town, not just within the Historic District. He does not see how the Historic District would benefit from relocating this building. Ms. Bennett showed support for using the Hosmer House as a residence, as well as moving the structure offsite with the protection of a preservation easement held by an appropriate organization. Mr. Adams supports the highest and best use for the Hosmer House as a residence, as well as moving the structure offsite. September 9, 2019 Page 8 of 15 Ms. Chase expressed concern that past discussions regarding use for the Stone House are now affecting the current work of the Historic Districts Commission and she is hopeful that it does not set a precedent for historic structures going forward. She is concerned that the Hosmer House would lose context if removed from its current site. She is hoping that the focus of the current site, with or without the Hosmer House, would be on making the site prominent, as it is the entryway to the Town. Ms. Hai acknowledged that after attending the listening sessions of the working group for the use of the Hosmer House, she feels as though the best and highest use for the structure would not be for storage and public toilets. Mr. Sandeen agreed with the HDC that the guiding principal for our decisions on the Hosmer House and Fletcher Park should be their highest and best use. David Kanter, Precinct 7 Town Meeting Member, inquired about the timeline for the completion of the new police headquarters design, as well as the timeline for relocation of the Hosmer House. He expressed concern regarding relocation to the future site of the Hosmer House, as he does not want to see the structure having to be moved twice. He also expressed concern for the highest and best use of the house and how it would best support the use of Fletcher Park. He would like to see the funding for the repurposing of the structure come from a brand new funding project. Mike Cronin, Director of Public Facilities, stated that the timeline for the relocation of the Hosmer House, after Annual Town Meeting approvals for the new police station, would be September 1, 2020. Ms. Barry stated that she would like to see a full update on the police station design come before the Board in the near future. Dawn McKenna, 9 Hancock Street, expressed disappointment in the lack of a site master plan. She expressed dismay that the analysis was not specific regarding options for keeping the Hosmer House on the property. Mr. Waters stated that by increasing the effectiveness of the Hosmer House as a hub (by adding a barn and a porch back onto the home and providing a yard) it would encroach upon, and take away from, the use of Fletcher Park. He said that there was no master plan for Fletcher Park because the public made it clear to the working group that the field is considered fairgrounds and should be able to support any activity within the site. The end goal was to maximize the use of the site and not take away from it. Ms. Eccles stated that the HDC is not willing to take a position on the future outcome of the Hosmer House at this time. September 9, 2019 Page 9 of 15 Ms. Hai mentioned that cost would be a factor in the Town maintaining the property versus it being sold to a private developer. At 8:48 p.m., the Board of Selectmen and the Historic Districts Commission, respectively, voted to adjourn the Joint Meeting. The Board of Selectmen called a brief recess and returned at 8:55 p.m. calling the regular Board of Selectmen meeting back to order. 9. Update from Bicycle Advisory Committee - Bikeway Safety Peggy Enders, Chair of the Lexington Bicycle Advisory Committee (LBAC), presented an update from the committee regarding safety on the Minuteman Bikeway. She stated that in June 2019, Lexington had hosted a Tri-Town Bicycle Advisory Committee, which includes the Towns of Lexington, Bedford, and Arlington, to discuss speed and passing guidelines. From that meeting, the LBAC recommends to the Board that a speed limit of 15mph be posted on the Lexington segment of the Minuteman Commuter Bikeway. The second proposal would be a campaign for bikeway safety and courtesy that would extend beyond signage on the bikeway – including, but not limited to: messaging within schools, media, creating a video, banners, and quarterly tax bills. Ms. Enders went on to discuss bills that went before the House and Senate for a state-guided classification system for electric bicycles (e-bikes). She stated that Lexington could retain the right to restrict, regulate, or prohibit the use of e-bikes in parks, paths, and trails. She stated that a vote was taken earlier in the year that Class I e-bikes would be permitted on the Lexington portion of the Minuteman Commuter Bikeway once the legislation has passed. Currently, the Towns of Arlington and Bedford do not agree with the restriction of Class II and Class III e-bikes on the bikeway. She stated that Class III e-bikes should be prohibited until the state legislation is put into place, as there is growing congestion on the bikeway. Ms. Barry inquired if there was a way to distinguish the difference in classification of e-bikes. Omar Khudari, Lexington Bicycle Advisory Committee, stated that a Class II e-bike would accelerate without pedaling. Class I and Class III are both pedal assist, but can be distinguished by a small decal on the seat post. Mr. Sandeen suggested that the Town look at the issues raised by the Bike Committee as an integrated whole, considering when is it appropriate to be on the bikeway and when is it appropriate to be on the roads, with input from the many transportation groups and committees. He stated he was in favor of allowing e-bikes with the 15 mph limit. Ms. Hai questioned the enforceability of the 15 mile per hour speed limit on the bikeway. September 9, 2019 Page 10 of 15 Mr. Pato stated that if there were a given indication of what the speed limit should be on the bikeway, then the expectation would be set and resolve a courtesy issue regarding speed. He stated that he would like the topic of the speed limit to come back to a meeting in the near future with a motion to vote on it, as well as a draft letter to send to our legislative delegation. Mr. Lucente inquired about mini radars on the bikeway, so that bicyclists would know exactly how fast they were actually going. He stated that he is in favor of the 15mph speed limit, if bicyclists abide by it. David Kanter, Precinct 7 Town Meeting Member, expressed concern regarding safety and regulations. He stated that what Lexington implements on their portion of the bikeway should not be dictated by the Towns of Bedford and Arlington. 10. Review List of Warrant Articles Proposed for Special Fall Town Meeting Review Proposed List of Articles for Upcoming Special Town Meeting Mr. Lucente stated that the Board of Selectmen will be reviewing the 2019 Special Town Meeting draft warrant on September 23, 2019 and they will be signing the warrant on October 7, 2019. He also reminded the Board that the 2019 Special Town Meeting is scheduled for November 12, 2019 and November 13, 2019. Ms. Axtell reviewed the draft list of articles proposed for the upcoming 2019 Special Town Meeting: Article - Reports of Town Boards Officers and Committees  Crematory Study Committee  SPRD Committee Article - Appropriate for Prior Year’s Unpaid Bills Article - Rescind Prior Borrowing Article - Appropriate To/From Stabilization Fund Article - Amend FY 2020 Operating, Enterprise and CPA Budgets  $95,000 for Sustainability Director  $30,000 Insurance Adjustments Article - Amend Zoning Bylaw from CD-1 District to the CSX District-7 Hartwell Avenue- (owner petition submitted) Article - Amend Zoning Bylaw and Map (owner petition submitted) - 186 Bedford Street Article – Conservation Land Acquisition Article – Automatic Teller Machine Services Uses in CB Article – 25% Design for Hartwell, Eldred Article – LED Streetlight Conversion Ms. Axtell stated that she had left off a possible zoning amendment that is under limited site plan review with the Planning Board. She had mentioned that more information will be available after the Planning Board meeting on September 11, 2019, so the addition of the article is pending. September 9, 2019 Page 11 of 15 Mr. Sandeen inquired about available funding from state grants for the 25% Design for Hartwell, Eldred, as well as the LED Streetlight Conversion. Mr. Malloy stated that the Town has applied for a MassWorks grant for the 25% Design for Hartwell Avenue, but the receipt is not guaranteed. He stated that the project can go forward if funds are available by town appropriation. He also mentioned that the Town is anticipating a grant of approximately $200,000 through the Department of Energy Resources (DOER) and administered by the Metropolitan Area Planning Council (MAPC). The grant requires the replacement of all LED streetlights by June 30, 2020. Mr. Pato requested that the article title addressing the 25% Design for Hartwell, Eldred be changed as Eldred Street does not intersect with Hartwell Avenue. Ms. Barry inquired about the bike share being listed as a topic for Special Town Meeting in the fall, as it will terminate in October, if not renewed. Mr. Lucente inquired if there were any citizen petitions submitted for Special Town Meeting in the fall. David Kanter, Vice-Chair of the Capital Expenditures Committee, expressed concern regarding the funding for the 25% Design in the Hartwell corridor due to the lack of public connection since the original presentation. He also requested that the Board put forth an article for funding for the Westview Cemetery building. 11. Discuss Board of Selectmen Goal Setting Report and Future Implementation Mr. Malloy stated that the Board is being asked to discuss the reports generated from the facilitated goal setting session held on July 29, 2019 in order to adopt them, as they are written or as may be amended, as their official goals for the next two years. Mr. Malloy stated he is looking into the methods that will be utilized to convey the Selectmen Goals, once approved, to the staff, boards, committees, and the public. In addition, he stated that he will provide quarterly updates to the Board beginning at their first meeting in January 2020, and subsequently, at the first meetings in April, July, October, et cetera for a two-year period regarding the progress towards the goals. Ms. Hai expressed concern regarding the length of the list and the Board’s ability to make progress toward or meet each goal listed. Ms. Barry inquired about the implementation of the Board of Selectmen goals being driven by the Board versus Town staff. September 9, 2019 Page 12 of 15 Mr. Malloy stated that part of the Board of Selectmen goals implementation process would be incorporated into the Town Manager’s goals as part of the Town Manager performance evaluation. Ultimately, the goals would be accomplished together. Mr. Sandeen suggested that the Board’s goal of diversity, equity, and inclusion be represented more prominently in the goals document, specifically when communicating to the public. He also suggested that he would like the statement regarding developing a plan to implement a Net Zero Action Plan be corrected to “Implementation of the Sustainable Action Plan”, which has already been approved by the Board of Selectmen. Mr. Malloy suggested changing the goal to read: “Initiate Implementation of the Sustainable Action Plan”. Ms. Barry suggested reordering the bulleted items under the “Community Character” goal. Mona Roy, Chair of the Lexington Human Rights Committee, expressed the belief that there should be more ethnic and racial diversity that is visible at the executive levels of town government. She also stated that the LHRC recommends creating and funding a Diversity, Equity, & Inclusion (DEI) Officer, similar to what the schools have implemented. Rick Reibstein, Sustainable Lexington Committee, reiterated Mr. Sandeen’s suggestion regarding modifying the statement about Net Zero to Sustainable Action Plan. Ricki Pappo, 16 Blossomcrest Road, reiterated Mr. Sandeen’s suggestion regarding modifying the statement about Net Zero to Sustainable Action Plan. She also suggested adjusting the Sustainability Action Plan goal to mention climate change, as she feels it would be impactful to the students who expressed concerns earlier in the meeting. 12. Ad Hoc Crematory Study Committee Update Ms. Barry, Chair of the Ad Hoc Crematory Study Committee, stated that the committee had a meeting on August 20, 2019, where the responses to the recent survey were reviewed. The survey was sent to 107 cities and towns within the Route 495 area, including direct abutters, and 40 responses were received. She stated that the answers to the survey questions were mixed, as some municipalities seemed confused by the questions, since some of the answers were not applicable. Ms. Barry also stated that the committee had gathered all of the information that was pending on the last page of their report to Town Meeting. She mentioned that the committee voted 5-1 to recommend to the Board of Selectmen that the Town of Lexington not pursue building a crematory (six out of the seven members were present to vote). The committee is now working on writing their report to be completed for 2019 Special Town Meeting. The committee anticipates presenting to the Board of Selectmen at the first meeting in November. September 9, 2019 Page 13 of 15 David Kanter, Precinct 7 Town Meeting Member, stated that he believes the vote of the committee and objective of the report should be publicly distributed now. 13. Discuss Town Manager Review Process The Board of Selectmen will discuss procedures for the Town Manager annual evaluation. As per the Board of Selectmen's Policy and Procedures Manual Section II.E.1, each Board member shall individually submit a written evaluation. The Board will then decide if a consensus report can be written or whether individual reports shall be presented. Mr. Lucente stated that Town Counsel, Mina Makarious, had provided a copy of the Supreme Judicial Court Decision Guide for Open Meeting Law Compliance. The Town Counsel had noted the following from said guide: "If a staff member is receiving all of the reviews and compiling them, the reviews would become a public record when that staff member shares them with a quorum of the Board, and the documents should be posted on the Town’s website at that time." Mr. Lucente stated that the Board needed to make a decision on the timing and methodology of the Town Manager’s review and update the policy accordingly. Currently, it is the policy of the Board to conduct the evaluation in February with a final public report prior to the annual election in March. However, the Town Manager has an anniversary of his hire date in October. Concurrently, the Board policy and procedure indicates that each member would compile information and then submit it, as opposed to utilizing a staff member to gather the information. The Board concluded that the Town Manager’s review will take place annually in October to coincide with Mr. Malloy’s anniversary of employment. The Board will also send all evaluations to Ms. Katzenback in the Board of Selectmen’s Office to compile the information into one document prior to reviewing it. Mr. Lucente will send an evaluation form out to the Board and suggest a timeline for completion and return to the Board of Selectmen’s Office. 14. Theater License Renewal - Lexington Venue Mr. Lucente stated that the Lexington Theatre Project, Inc. d/b/a Lexington Venue has submitted the necessary paperwork to renew their two theatre licenses for weekdays and Sundays. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application and issue two theatre licenses to Lexington Theatre Project, Inc. d/b/a Lexington Venue, located at 1794 Massachusetts Avenue, for Cinema 1 and Cinema 2 to show movies weekdays and Sundays from September 1, 2019 through August 31, 2020. September 9, 2019 Page 14 of 15 15. Selectmen Committee Reappointments & Resignations Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint David Horton, Jeanne Krieger and Joe Pato to the Community Preservation Committee representing the Board of Selectmen for a two-year term respectively to expire June 30, 2021. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the resignation of Rebecca McGowan from the Lexington Council for the Arts effective immediately. 16. Approve and Sign Proclamations Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a proclamation in honor of the 100th Birthday of Lions Club of Lexington Member and Life Member, Lewis R. Aronin. Mr. Aronin has been a resident of Lexington for almost 52 years and has been a member of the Lions Club of Lexington for 50 years. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a proclamation for the Daughters of the American Revolution in recognition of Constitution Week. The annual celebration takes place the week of September 17th - September 23rd in accordance with Public Law 915. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a proclamation for the Lexington Symphony's 25th Anniversary. The Symphony is a group of musicians and supporters who interact with the Lexington community through performances, workshops, concerts, and an educational outreach program. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a proclamation in honor of Lexington High School graduate, Chris Shaw, being called up to the San Francisco Giants. Mr. Shaw was promoted to the baseball major leagues from the Sacramento River Cats on September 1, 2019. CONSENT AGENDA 1. Approve Minutes Motion to approve the minutes of: May 6, 2019, May 15, 2019 Summit, May 20, 2019, and May 25, 2019. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve, but not release the Executive Session Minutes of: May 6, 2019 and May 20, 2019. 2. Approve Town Celebrations Committee Request for Veterans Day Events September 9, 2019 Page 15 of 15 Motion to approve the request of the Town Celebrations Committee for the Veterans Day Parade and Ceremonies as presented in their letter dated September 4, 2019. The approval is subject to coordination with Town Manager's Office and Town Staff. 3. Approve One-Day Liquor Licenses Motion to approve a one-day liquor license for Brookline Bank/LACS to serve wine for the purpose of their ArtWalk/Community Event Reception and Award Ceremony on Friday, October 18, 2019 from 6:00 p.m. until 9:00 p.m. The event will be held at the Lexington office of Brookline Bank, 1793 Massachusetts Avenue. Motion to approve three one-day liquor licenses for Spectacle Management to serve beer and wine in the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of three events on the following dates:  An Evening with Branford Marsalis, Thursday, September 19, 2019 7:30 p.m. to 9:30 p.m.  Mother of a Comedy Show, Saturday, September 28, 2019 8:00 p.m. to 10:00 p.m.  Kenny G, Thursday, October 10, 2019 7:30 p.m. to 9:30 p.m. 4. Approve Lowering the Battle Green Flag on September 11, 2019 The Battle Green Flag has annually been lowered on September 11th for the anniversary of 9/11. Motion to lower the Battle Green Flag on Wednesday, September 11, 2019, the anniversary of 9/11 in memory of all those who lost their lives. Upon motions duly made and seconded, the Board of Selectmen voted 5-0 to approve the Consent Agenda. ADJOURN Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 11:11 p.m. A true record; Attest: Stacey Prizio Department Assistant