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Home My WebLink About2020-06-15 SB Packet - Released SELECT BOARD MEETING Monday, June 15, 2020 Conducted by Remote Participation* 6:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update 6:10pm • Discuss Strategies, Implementation and Community Response Actions Related to COVID-19 Guidelines and Directives 2. Award Sale of Bond and Bond Anticipation Notes 6:25pm 3. Discuss Fiscal Year 2020 and Fiscal Year 2021 Financial Status 6:30pm 4. Discuss Creating a 20mph Safety Zone in the Area of Lexington Center 6:35pm 5. Approve Amendment to the Regional Housing Services Office Agreement 7:05pm 6. Review Determination of Tree Hearing- 497 Concord Avenue 7:10pm 7. Hosmer House Request for Proposal 7:25pm 8. Discuss Next Steps for Social and Racial Equity Initiatives 7:40pm 9. Review Request for Car Parade- Lexington Goes Purple 8:00pm 10. Select Board Committee Appointments/Reappointments 8:05pm 11. Discuss Select Board Liaison Assignments 8:10pm 12. Approve Fiscal Year 2021 Cost-Of-Living Adjustment for Non-Represented 8:15pm Employees 13. Town Manager Committee Reappointments 8:20pm CONSENT AGENDA 1. Water& Sewer Commitments &Adjustments ADJOURN 1. Anticipated Adjournment 8:30pm *as per Executive Order regarding remote participation:https://www.mass.gov/doc/open-meeting- law-order-march-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting:https.11zoom.uslj'/97857828362 Or iPhone one-tap: +13126266799„97857828362# or+19294362866„97857828362# Or Telephone:+1 312 626 6799 or+1 929 436 2866 Webinar ID:978 5782 8362 The next regularly scheduled Select Board meeting will be held by remote participation on Monday, June 29, 2020. Hearing Assistance Devices Available on Request Lege-la All agenda time and the onier of items are appro approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: COVID-19 Update PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.1 SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 6:10pm ATTACHMENTS: Description Type COVID-19 UPDATE 6/12/20 Updated public Health Information (as of 6/11/20): • 318 Confirmed (cumulative) Cases in Town Town/School/Community: • All Town Departments are beginning to partially return to work with staff working in the offices 25% of the time and 75%working remotely during this first phase. Town offices will not immediately be open to the public. The Library and Community Center are reviewing plans and the DPW and DPF both returned to full schedule on June 1. The Return to Work Task Force is completing it's review and began presenting this to the Unions and we have met with some of the unions during this week and as soon as practicable afterwards we will begin staffing at 25%. We have engaged an Industrial Hygienist to review our plans and facilities and make further recommendations. • We continue to have a regular, conference call every Wednesday morning at 8 AM with the Senior Management Team and Health Officials to review the change in the number of local cases and discuss actions the Town is taking and to discuss any issues or concerns of various departments. • The Board of Health will be reviewing the guidelines on outdoor dining on 6/15 and we hope to begin working with restaurants this upcoming week. 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On Wednesday, June 10, 2020, the Town sold $20,315,000 of general obligation bonds and $5,856,000 of general obligation bond anticipation notes (BANs). Moody's conducted a review of the sale and rated the Bonds Aaa and the BANS MIG 1, both of which are the highest ratings that can be obtained by a municipality. A copy of the press release is attached. The 15-year bond was issued to finance the ongoing construction of several large projects including Hastings school, Fire Headquarters, the Visitor's Center and Lexington Children's Place, all of which are near completion. Ten competitive bids were submitted for the bonds. The bids, based on a calculation of the true interest cost (TIC), which takes into consideration the amount of the issue, coupon rate, underwriting discount and offering premium, ranged from a high of 1.487% to a low of 1.315%. The low bidder was Janney Montgomery Scott LLC, whose TIC of 1.315% included a premium of$2,485,290. This premium was applied to reduce the par value of the issuance on the day of the sale, which resulted in a net resized issuance of$18,010,000 and net proceeds to the Town of$20,495,290. The notes were issued for a variety of municipal projects including the short-term funding of the center track and field reconstruction, water and sewer improvements, sidewalk construction and the purchase of technology and equipment. Five bids were submitted for the notes which will come due on February 12, 2021. The bids, based on a calculation of the net interest cost(NIC), which takes into consideration the amount of the issue, coupon rates and offering premium, ranged from a high of.907% to a low of.497%. The low bidder was Piper Sandler& Co., whose NIC of.497% included a premium of$46,262. SUGGESTED MOTION: I move:that the sale of the $18,010,000 General Obligation Municipal Purpose Loan of 2020 Bonds of the Town dated June 25, 2020(the "Bonds")to Janney Montgomery Scott LLC at the price of $20,328,114.38 and accrued interest is hereby approved and confirmed. The Bonds shallbe payable on June 15 of the years and in the principal amounts and bear interest at the respective rates, as follows: Interest Interest _ _ Rate Year Amount Rate Year Amount 2021 $1,215,000 4.00% 2029 $1,200,000 4.00% 2022 1,215,000 4.00 2030 1,200,000 4.00 2023 1,205,000 4.00 2031 1,195,000 3.00 2024 1,200,000 4.00 2032 1,195,000 3.00 2025 1,200,000 4.00 2033 1,195,000 2.00 2026 1,200,000 4.00 2034 1,195,000 2.00 2027 1,200,000 4.00 2035 1,195,000 2.00 2028 1,200,000 4.00 and further: to approve the sale of$5,856,000 General Obligation Bond Anticipation Notes of the Town dated June 25, 2020 and payable February 12, 2021 (the"Notes")to Piper Sandler& Co., at par and accrued interest, plus a premium of$46,262.40. and further: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 3, 2020 and a final Official Statement dated June 10, 2020 (the"Official Statement"), each in such form as may be approved by the Town Treasurer,be and hereby are ratified, confirmed, approved and adopted. and further: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 3, 2020 and a final Official Statement dated June 10, 2020, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. and further: that the Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Official Statement. and further: that any certificates or documents relating to the Bonds (collectively, the "Documents"), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a".pdf'file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. and further: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver continuing and significant events disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the benefit of the holders of the Bonds and Notes from time to time. and further: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and Notes and to comply with relevant securities laws. and further: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. FOLLOW-UP: Select Board to sign bond paperwork. Bond closing is scheduled for June 25, 2020. DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 6:25pm ATTACHMENTS: Description Type D Bond ffid Results Llkh.,,kup Materml D &)nd Resuk Sunvn..�uy Kackup Ma9erka1 D BAN Rd Results 13"ackup mapenzd D BAN Ipugposes Backup Moenal D Moody's Mess Release, Lku,,kup Matenal D Moody's Cyedit Opinion Rh.,,kup Matc�rkn1 PARITY Result Screen Page 1 of 1 .....66....6...a...m......E.D��.......... .......U......co.m..n.........Calendar ..............Overview...............Compare ...............�.u.m.ma............... ry Bid Results Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds The following bids were submitted using PARITI`R and displayed ranked by lowest TIC. Click on the name of each bidder to see the respective bids. Bid Award* Bidder Name TIC ......� Janney Montgomery Scott LLC 1.315239 ......� Fidelity Capital Markets 1.333823 C J.P. Morgan Securities LLC 1.361050 (........ Jefferies LLC 1.376350 ......� Fifth Third Securities. Inc. 1.378643 ....] Mesirow Financial, Inc. 1.412239 �........ Bank of America Merrill Lynch 1.416637 �........ Robert W. Baird & Co., Inc. 1.427366 ....] KeyBanc Capital Markets 1.436222 ....] The Baker Group 1.486885 *Awarding the Bonds to a specific bidder will provide you with the Reoffering Prices and Yields. dql,ft reserved, https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityR... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Janney Montgomery Scott LLC - Philadelphia , PA's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,614,358.91, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.2500 107.372 06/15/2023 1,400M 4.0000 0.2700 111.034 06/15/2024 1,395M 4.0000 0.3400 114.428 06/15/2025 1,395M 1 4.0000 0.4300 117.543 06/15/2026 1,390M 4.0000 0.5800 120.046 06/15/2027 1,390M 4.0000 0.6900 122.493 06/15/2028 1,390M 4.0000 0.7900 124.754 06/15/2029 1,390M 4.0000 0.8700 126.958 06/15/2030 1,390M 1 4.0000 1.0000 125.682 06/15/2031 1,375M 3.0000 1.1200 116.005 06/15/2032 1,375M 3.0000 1.3200 114.170 06/15/2033 1,375M 2.0000 1.7500 102.067 06/15/2034 1,375M 2.0000 1.9000 100.821 06/15/2035 1,375M 1 2.0000 12.00001 100.000 Total Interest Cost: $5,145,877.78 Premium: $2,799,358.91 Net Interest Cost: $2,346,518.87 TIC: 1.315239 Time Last Bid Received On:06/10/2020 10:58:57 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Janney Montgomery Scott LLC, Philadelphia , PA Contact: Matthew Davis Title: Telephone:215-665-6521 Fax: 215-557-8648 Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Fidelity Capital Markets - Boston , MA's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,723,327.96, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.2400 107.393 06/15/2023 1,400M 4.0000 0.2600 111.066 06/15/2024 1,395M 4.0000 0.3300 114.470 06/15/2025 1,395M 1 4.0000 0.4000 117.705 06/15/2026 1,390M 4.0000 0.5600 120.176 06/15/2027 1,390M 4.0000 0.6700 122.646 06/15/2028 1,390M 4.0000 0.7500 125.104 06/15/2029 1,390M 4.0000 0.8400 127.254 06/15/2030 1,390M 1 4.0000 0.9600 126.073 06/15/2031 1,375M 4.0000 1.0700 125.002 06/15/2032 1,375M 3.0000 1.4200 113.265 06/15/2033 1,375M 2.0000 1.8600 101.151 06/15/2034 1,375M 2.0000 1.9200 100.656 06/15/2035 1,375M 1 2.0000 12.00001 100.000 Total Interest Cost: $5,296,745.83 Premium: $2,908,327.96 Net Interest Cost: $2,388,417.87 TIC: 1.333823 Time Last Bid Received On:06/10/2020 10:59:49 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Fidelity Capital Markets, Boston , MA Contact: Dan Noonan Title: Vice-President Telephone:781-820-8150 Fax: 617-692-5949 Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............Result ..............Excel ....... m .- J.P. Morgan Securities LLC - New York , NY's Bid : AM I E..- Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,136,416.71, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2200 103.668 06/15/2022 1,400M 4.0000 0.2500 107.372 06/15/2023 1,400M 4.0000 0.2700 111.034 06/15/2024 1,395M 4.0000 0.3500 114.385 06/15/2025 1,395M 1 4.0000 0.4300 117.543 06/15/2026 1,390M 4.0000 0.5800 120.046 06/15/2027 1,390M 4.0000 0.7200 122.265 06/15/2028 1,390M 4.0000 0.8200 124.492 06/15/2029 1,390M 4.0000 0.8900 126.761 06/15/2030 1,390M 1 4.0000 1.0300 125.390 06/15/2031 1,375M 1.6250 1.6900 99.351 06/15/2032 1,375M 1.7500 1.8300 99.143 06/15/2033 1,375M 1.8750 1.9600 99.030 06/15/2034 1,375M 2.0000 2.0200 99.757 06/15/2035 1,375M 1 2.0000 12.08001 98.975 Total Interest Cost: $4,710,365.62 Premium: $2,321,416.71 Net Interest Cost: $2,388,948.91 TIC: 1.361050 Time Last Bid Received On:06/10/2020 10:59:04 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: J.P. Morgan Securities LLC, New York , NY Contact: Brian McGann Title: Associate Telephone:212-834-7155 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Jefferies LLC - New York , NY's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,803,690.93, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.1800 103.708 06/15/2022 1,400M 4.0000 0.2300 107.414 06/15/2023 1,400M 4.0000 0.2600 111.066 06/15/2024 1,395M 4.0000 0.3300 114.470 06/15/2025 1,395M 1 4.0000 0.4100 117.651 06/15/2026 1,390M 4.0000 0.5800 120.046 06/15/2027 1,390M 4.0000 0.7100 122.341 06/15/2028 1,390M 4.0000 0.7900 124.754 06/15/2029 1,390M 4.0000 0.8600 127.057 06/15/2030 1,390M 1 4.0000 0.9800 125.878 06/15/2031 1,375M 4.0000 1.1000 124.711 06/15/2032 1,375M 4.0000 1.2200 123.557 06/15/2033 1,375M 2.0000 1.8200 101.483 06/15/2034 1,375M 2.0000 1.9300 100.573 06/15/2035 1,375M 1 2.0000 12.00001 100.000 Total Interest Cost: $5,461,363.89 Premium: $2,988,690.93 Net Interest Cost: $2,472,672.96 TIC: 1.376350 Time Last Bid Received On:06/10/2020 10:59:10 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Jefferies LLC, New York , NY Contact: Kurt Ahrens Title: Telephone:212-336-7154 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Fifth Third Securities, Inc. - Cincinnati , OH's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,962,671.20, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.2300 107.414 06/15/2023 1,400M 4.0000 0.2500 111.097 06/15/2024 1,395M 4.0000 0.3200 114.513 06/15/2025 1,395M 1 4.0000 0.4000 117.705 06/15/2026 1,390M 4.0000 0.5500 120.241 06/15/2027 1,390M 4.0000 0.7000 122.417 06/15/2028 1,390M 4.0000 0.8000 124.666 06/15/2029 1,390M 4.0000 0.8700 126.958 06/15/2030 1,390M 1 4.0000 1.0000 125.682 06/15/2031 1,375M 4.0000 1.1000 124.711 06/15/2032 1,375M 4.0000 1.2500 123.271 06/15/2033 1,375M 3.0000 1.5700 111.923 06/15/2034 06/15/2035 2,750M 1 2.0000 12.00001 100.000 Total Interest Cost: $5,639,731.94 Premium: $3,147,671.20 Net Interest Cost: $2,492,060.74 TIC: 1.378643 Time Last Bid Received On:06/10/2020 10:59:49 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Fifth Third Securities, Inc., Cincinnati , OH Contact: Geoff Kobayashi Title: Telephone:513-534-5535 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Mesirow Financial, Inc. - Chicago , IL's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,592,776.65, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.2300 107.414 06/15/2023 1,400M 4.0000 0.2500 111.097 06/15/2024 1,395M 4.0000 0.3200 114.513 06/15/2025 1,395M 1 4.0000 0.4000 117.705 06/15/2026 1,390M 4.0000 0.5500 120.241 06/15/2027 1,390M 4.0000 0.6800 122.569 06/15/2028 1,390M 4.0000 0.7800 124.841 06/15/2029 1,390M 4.0000 0.8900 126.761 06/15/2030 1,390M 1 4.0000 1.0300 125.390 06/15/2031 1,375M 4.0000 1.1500 124.229 06/15/2032 1,375M 3.0000 1.4700 112.816 06/15/2033 1,375M 2.0000 2.0000 100.000 06/15/2034 1,375M 2.0000 2.0500 99.394 06/15/2035 1,375M 1 2.0000 12.10001 98.720 Total Interest Cost: $5,296,745.83 Premium: $2,777,776.65 Net Interest Cost: $2,518,969.18 TIC: 1.412239 Time Last Bid Received On:06/10/2020 10:56:00 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Mesirow Financial, Inc., Chicago , IL Contact: Stephen Murphy Title: Telephone:212-530-7661 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Bank of America Merrill Lynch - New York , NY's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,736,411.59, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.2500 107.372 06/15/2023 1,400M 4.0000 0.3000 110.940 06/15/2024 1,395M 4.0000 0.4000 114.172 06/15/2025 1,395M 1 4.0000 0.4800 117.274 06/15/2026 1,390M 4.0000 0.6300 119.721 06/15/2027 1,390M 4.0000 0.7400 122.113 06/15/2028 1,390M 4.0000 0.8200 124.492 06/15/2029 1,390M 4.0000 0.8900 126.761 06/15/2030 1,390M 1 4.0000 1.0000 125.682 06/15/2031 1,375M 4.0000 1.1200 124.518 06/15/2032 1,375M 4.0000 1.2700 123.080 06/15/2033 1,375M 2.0000 2.0000 100.000 06/15/2034 1,375M 2.0000 2.0500 99.394 06/15/2035 1,375M 1 2.0000 12.10001 98.720 Total Interest Cost: $5,461,363.89 Premium: $2,921,411.59 Net Interest Cost: $2,539,952.30 TIC: 1.416637 Time Last Bid Received On:06/10/2020 10:54:40 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Bank of America Merrill Lynch, New York , NY Contact: Robert Holmes Title: Telephone:212-449-5081 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... Robert W. Baird & Co., Inc. - Red Bank , NJ's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,590,823.50, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2000 103.688 06/15/2022 1,400M 4.0000 0.3000 107.270 06/15/2023 1,400M 4.0000 0.3200 110.877 06/15/2024 1,395M 4.0000 0.4000 114.172 06/15/2025 1,395M 1 4.0000 0.4500 117.435 06/15/2026 1,390M 4.0000 0.6300 119.721 06/15/2027 1,390M 4.0000 0.7500 122.037 06/15/2028 1,390M 4.0000 0.8200 124.492 06/15/2029 1,390M 4.0000 0.9000 126.662 06/15/2030 1,390M 1 4.0000 1.0000 125.682 06/15/2031 1,375M 3.0000 1.2000 115.267 06/15/2032 1,375M 3.0000 1.4000 113.446 06/15/2033 1,375M 3.0000 1.6000 111.657 06/15/2034 06/15/2035 2,750M 1 2.0000 12.00001 100.000 Total Interest Cost: $5,324,245.83 Premium: $2,775,823.50 Net Interest Cost: $2,548,422.33 TIC: 1.427366 Time Last Bid Received On:06/10/2020 10:42:04 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: Robert W. Baird & Co., Inc., Red Bank , NJ Contact: charles massaro Title: director Telephone:732-576-4410 Fax: 732-576-4420 Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... KeyBanc Capital Markets - Cleveland , OH's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,413,931.16, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2500 103.639 06/15/2022 1,400M 4.0000 0.2800 107.311 06/15/2023 1,400M 4.0000 0.3000 110.940 06/15/2024 1,395M 4.0000 0.3500 114.385 06/15/2025 1,395M 1 4.0000 0.5000 117.166 06/15/2026 1,390M 4.0000 0.6000 119.916 06/15/2027 1,390M 4.0000 0.7000 122.417 06/15/2028 1,390M 4.0000 0.8000 124.666 06/15/2029 1,390M 4.0000 0.9000 126.662 06/15/2030 1,390M 1 4.0000 1.0000 125.682 06/15/2031 1,375M 3.0000 1.4000 113.446 06/15/2032 1,375M 3.0000 1.5000 112.547 06/15/2033 1,375M 2.0000 1.9000 100.821 06/15/2034 1,375M 2.0000 2.0000 100.000 06/15/2035 1,375M 1 2.0000 12.05001 99.357 Total Interest Cost: $5,145,877.78 Premium: $2,598,931.16 Net Interest Cost: $2,546,946.62 TIC: 1.436222 Time Last Bid Received On:06/10/2020 10:56:37 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: KeyBanc Capital Markets, Cleveland , OH Contact: Robert Bond Title: Managing Director Telephone:720-904-4571 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 PARITY Bid Form Page 1 of 2 6 ......pco.m.Ln.........9 6 .a.1.endda.r...............Overview..............ResU.I.t..............Exce.l....... The Baker Group - Oklahoma City , OK's BidJm Lexington (Town) $20,815,000 General Obligation Municipal Purpose Loan of 2020 Bonds For the aggregate principal amount of$20,815,000.00, we will pay you $23,492,405.02, plus accrued interest from the date of issue to the date of delivery. The Bonds are to bear interest at the following rate(s): Maturity Date Amount$Coupon %Yield % Dollar Price 06/15/2021 1,400M 4.0000 0.2500 103.639 06/15/2022 1,400M 4.0000 0.3000 107.270 06/15/2023 1,400M 4.0000 0.3300 110.845 06/15/2024 1,395M 4.0000 0.4500 113.960 06/15/2025 1,395M 1 4.0000 0.5000 117.166 06/15/2026 1,390M 4.0000 0.5500 120.241 06/15/2027 1,390M 4.0000 0.7500 122.037 06/15/2028 1,390M 4.0000 0.8800 123.969 06/15/2029 1,390M 4.0000 1.0000 125.682 06/15/2030 1,390M 1 4.0000 1.0500 125.196 06/15/2031 1,375M 3.0000 1.4500 112.995 06/15/2032 1,375M 3.0000 1.5500 112.101 06/15/2033 1,375M 3.0000 1.6500 111.215 06/15/2034 1,375M 2.0000 1.9000 100.821 06/15/2035 1,375M 1 2.0000 11.95001 100.409 Total Interest Cost: $5,324,245.83 Premium: $2,677,405.02 Net Interest Cost: $2,646,840.81 TIC: 1.486885 Time Last Bid Received On:06/10/2020 10:59:46 EDST This proposal is made subject to all of the terms and conditions of the Official Bid Form, the Official Notice of Sale, and the Preliminary Official Statement, all of which are made a part hereof. Bidder: The Baker Group, Oklahoma City , OK Contact: Scott Fletcher Title: Telephone:405-415-7332 Fax: Issuer Name: Town of Lexington Company Name: Accepted By: Accepted By: Date: Date: https://www.newissuehome.i-deal.com/Parity/asp/main.asp?frame=content&page=parityBi... 6/10/2020 Hilltop5ecurities A Hilltop Holdings Company. TABLE OF CONTENTS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Report Page General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Sources and Uses of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Bond Summary Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Bond Maturity Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Proof of Arbitrage Yield . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Form 8038 Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Clarke&Diamond Middle Schools(IE) Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Hastings Middle School Construction(OE) Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Lexington Children's Placel Construction(IE) Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 45 Bedford Street Fire Station(IE) Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Visitors Center Design&Construction(1) Bond Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Bond Pricing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Hilltop5ecurities A Hilltop Holdings Company. SOURCES AND USES OF FUNDS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Dated Date 06/25/2020 Delivery Date 06/25/2020 Sources: Bond Proceeds: Par Amount 18,010,000.00 Net Premium 2,485,289.55 20,495,289.55 Uses: Project Fund Deposits: New Money 20,315,000.00 Delivery Date Expenses: Cost of Issuance 107,197.50 Underwriter's Discount 67,175.17 174,372.67 Other Uses of Funds: Rounding Amount 5,916.88 20,495,289.55 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 1 Hilltop5ecurities A Hilltop Holdings Company. BOND SUMMARY STATISTICS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Dated Date 06/25/2020 Delivery Date 06/25/2020 Last Maturity 06/15/2035 Arbitrage Yield 1.158795% True Interest Cost(TIC) 1.317130% Net Interest Cost(NIC) 1.420940% All-In TIC 1.391677% Average Coupon 3.109158% Average Life(years) 7.953 Weighted Average Maturity(years) 7.896 Duration of Issue(years) 7.112 Par Amount 18,010,000.00 Bond Proceeds 20,495,289.55 Total Interest 4,453,394.45 Net Interest 2,035,280.07 Total Debt Service 22,463,394.45 Maximum Annual Debt Service 1,822,444.45 Average Annual Debt Service 1,500,338.03 Underwriter's Fees(per$1000) Average Takedown - Other Fee 3.729882 Total Underwriter's Discount 3.729882 Bid Price 113.426510 Par Average Average Bond Component Value Price Coupon Life Bond Component 18,010,000.00 113.799 3.109% 7.953 18,010,000.00 7.953 All-In Arbitrage TIC TIC Yield Par Value 18,010,000.00 18,010,000.00 18,010,000.00 +Accrued Interest - - - +Premium(Discount) 2,485,289.55 2,485,289.55 2,485,289.55 -Underwriter's Discount (67,175.17) (67,175.17) -Cost of Issuance Expense (107,197.50) -Other Amounts - - - Target Value 20,428,114.38 20,320,916.88 20,495,289.55 Target Date 06/25/2020 06/25/2020 06/25/2020 Yield 1.317130% 1.391677% 1.158795% Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 2 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 295,044.45 295,044.45 - 06/15/2021 1,215,000 4.000% 312,400.00 1,527,400.00 - 06/30/2021 - - - - 1,822,444.45 12/15/2021 - - 288,100.00 288,100.00 - 06/15/2022 1,215,000 4.000% 288,100.00 1,503,100.00 - 06/30/2022 - - - - 1,791,200.00 12/15/2022 - - 263,800.00 263,800.00 - 06/15/2023 1,205,000 4.000% 263,800.00 1,468,800.00 - 06/30/2023 - - - - 1,732,600.00 12/15/2023 - - 239,700.00 239,700.00 - 06/15/2024 1,200,000 4.000% 239,700.00 1,439,700.00 - 06/30/2024 - - - - 1,679,400.00 12/15/2024 - - 215,700.00 215,700.00 - 06/15/2025 1,200,000 4.000% 215,700.00 1,415,700.00 - 06/30/2025 - - - - 1,631,400.00 12/15/2025 - - 191,700.00 191,700.00 - 06/15/2026 1,200,000 4.000% 191,700.00 1,391,700.00 - 06/30/2026 - - - - 1,583,400.00 12/15/2026 - - 167,700.00 167,700.00 - 06/15/2027 1,200,000 4.000% 167,700.00 1,367,700.00 - 06/30/2027 - - - - 1,535,400.00 12/15/2027 - - 143,700.00 143,700.00 - 06/15/2028 1,200,000 4.000% 143,700.00 1,343,700.00 - 06/30/2028 - - - - 1,487,400.00 12/15/2028 - - 119,700.00 119,700.00 - 06/15/2029 1,200,000 4.000`% 119,700.00 1,319,700.00 - 06/30/2029 - - - - 1,439,400.00 12/15/2029 - - 95,700.00 95,700.00 - 06/15/2030 1,200,000 4.000% 95,700.00 1,295,700.00 - 06/30/2030 - - - - 1,391,400.00 12/15/2030 - - 71,700.00 71,700.00 - 06/15/2031 1,195,000 3.000% 71,700.00 1,266,700.00 - 06/30/2031 - - - - 1,338,400.00 12/15/2031 - - 53,775.00 53,775.00 - 06/15/2032 1,195,000 3.000% 53,775.00 1,248,775.00 - 06/30/2032 - - - - 1,302,550.00 12/15/2032 - - 35,850.00 35,850.00 - 06/15/2033 1,195,000 2.000% 35,850.00 1,230,850.00 - 06/30/2033 - - - - 1,266,700.00 12/15/2033 - - 23,900.00 23,900.00 - 06/15/2034 1,195,000 2.000% 23,900.00 1,218,900.00 - 06/30/2034 - - - - 1,242,800.00 12/15/2034 - - 11,950.00 11,950.00 - 06/15/2035 1,195,000 2.000`% 11,950.00 1,206,950.00 - 06/30/2035 - - - - 1,218,900.00 18,010,000 4,453,394.45 22,463,394.45 22,463,394.45 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 3 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 1,215,000 4.000% 0.200% 103.698 44,809.20 06/15/2022 1,215,000 4.000% 0.250% 107.372 89,569.80 06/15/2023 1,205,000 4.000% 0.270% 111.034 132,959.70 06/15/2024 1,200,000 4.000% 0.340% 114.428 173,136.00 06/15/2025 1,200,000 4.000% 0.430% 117.543 210,516.00 06/15/2026 1,200,000 4.000% 0.580% 120.046 240,552.00 06/15/2027 1,200,000 4.000% 0.690% 122.493 269,916.00 06/15/2028 1,200,000 4.000% 0.790% 124.754 297,048.00 06/15/2029 1,200,000 4.000% 0.870% 126.958 323,496.00 06/15/2030 1,200,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 308,184.00 06/15/2031 1,195,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 191,259,75 06/15/2032 1,195,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 169,331.50 06/15/2033 1,195,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 24,700.65 O6/15/2034 1,195,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 9,810.95 06/15/2035 1,195,000 2.000% 2.000% 100.000 - - - 18,010,000 2,485,289.55 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 18,010,000.00 Premium 2,485,289.55 Production 20,495,289.55 113.799498% Underwriter's Discount (67,175.17) (0.372988%) Purchase Price 20,428,114.38 113.426510% Accrued Interest Net Proceeds 20,428,114.38 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 4 Hilltop5ecurities A Hilltop Holdings Company. BOND MATURITY TABLE Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Lexington Hastings Children's Visitors Clarke& Middle School Placel 45 Bedford Center Design Maturity Diamond Middle Construction Construction Street Fire &Construction Date Schools(IE) (OE) (IE) Station(IE) (I) Total O6/15/2021 40,000 700,000 95,000 235,000 145,000 1,215,000 O6/15/2022 40,000 700,000 95,000 235,000 145,000 1,215,000 06/15/2023 40,000 700,000 95,000 230,000 140,000 1,205,000 06/15/2024 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2025 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2026 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2027 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2028 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2029 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2030 35,000 700,000 95,000 230,000 140,000 1,200,000 06/15/2031 35,000 700,000 90,000 230,000 140,000 1,195,000 06/15/2032 35,000 700,000 90,000 230,000 140,000 1,195,000 06/15/2033 35,000 700,000 90,000 230,000 140,000 1,195,000 06/15/2034 35,000 700,000 90,000 230,000 140,000 1,195,000 06/15/2035 35,000 700,000 90,000 230,000 140,000 1,195,000 540,000 10,500,000 1,400,000 3,460,000 2,110,000 18,010,000 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 5 Hilltop5ecurities A Hilltop Holdings Company. PROOF OF ARBITRAGE YIELD Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Present Value to 06/25/2020 Date Debt Service Total @ 1.1587952080% 12/15/2020 295,044.45 295,044.45 293,438.98 06/15/2021 1,527,400.00 1,527,400.00 1,510,337.89 12/15/2021 288,100.00 288,100.00 283,240.63 06/15/2022 1,503,100.00 1,503,100.00 1,469,234.59 12/15/2022 263,800.00 263,800.00 256,371.08 06/15/2023 1,468,800.00 1,468,800.00 1,419,213.96 12/15/2023 239,700.00 239,700.00 230,273.63 06/15/2024 1,439,700.00 1,439,700.00 1,375,115.43 12/15/2024 215,700.00 215,700.00 204,836.93 06/15/2025 1,415,700.00 1,415,700.00 1,336,658.06 12/15/2025 191,700.00 191,700.00 179,954.28 06/15/2026 1,391,700.00 1,391,700.00 1,298,902.81 12/15/2026 167,700.00 167,700.00 155,616.29 06/15/2027 1,367,700.00 1,367,700.00 1,261,838.62 12/15/2027 143,700.00 143,700.00 131,813.75 06/15/2028 1,343,700.00 1,343,700.00 1,225,454.60 12/15/2028 119,700.00 119,700.00 108,537.55 06/15/2029 6,104,700.00 6,104,700.00 5,503,527.91 12/15/2029 23,900.00 23,900.00 21,422.28 06/15/2030 23,900.00 23,900.00 21,298.88 12/15/2030 23,900.00 23,900.00 21,176.18 06/15/2031 23,900.00 23,900.00 21,054.19 12/15/2031 23,900.00 23,900.00 20,932.91 06/15/2032 23,900.00 23,900.00 20,812.32 12/15/2032 23,900.00 23,900.00 20,692.43 06/15/2033 23,900.00 23,900.00 20,573.23 12/15/2033 23,900.00 23,900.00 20,454.72 06/15/2034 1,218,900.00 1,218,900.00 1,037,181.17 12/15/2034 11,950.00 11,950.00 10,109.87 06/15/2035 1,206,950.00 1,206,950.00 1,015,214.39 22,140,544.45 22,140,544.45 20,495,289.55 Proceeds SurnmaU Delivery date 06/25/2020 Par Value 18,010,000.00 Premium(Discount) 2,485,299.55 Target for yield calculation 20,495,289.55 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 6 Hilltop5ecurities A Hilltop Holdings Company. PROOF OF ARBITRAGE YIELD Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Assumed Call/Computation Dates for Premium Bonds Bond Maturity Call Call Yield To Component Date Rate Yield Date Price Call/Maturity BOND 06/15/2030 4.000% 1.000% 06/15/2029 100.000 1.0001450% BOND 06/15/2031 3.000% 1.120% 06/15/2029 100.000 1.1200662% BOND 06/15/2032 3.000% 1.320% 06/15/2029 100.000 1.3201337% BOND 06/15/2033 2.000% 1.750% 06/15/2029 100.000 1.7500850% Rejected Call/Computation Dates for Premium Bonds Bond Maturity Call Call Yield To Increase Component Date Rate Yield Date Price Call/Maturity to Yield BOND 06/15/2030 4.000% 1.000% - - 1.2524606% 0.2523157% BOND 06/15/2031 3.000% 1.120% - - 1.4196294% 0.2995632% BOND 06/15/2032 3.000% 1.320% - - 1.6878760% 0.3677423% BOND 06/15/2033 2.000% 1.750% - - 1.8204056% 0.0703206% Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 7 Hilltop5ecurities A Hilltop Holdings Company. FORM 8038 STATISTICS Town of Lexington,Massachusetts General Obligation Municipal Purpose Loan of 2020 Bonds Dated June 25,2020 Dated Date 06/25/2020 Delivery Date 06/25/2020 Redemption Bond Component Date Principal Coupon Price Issue Price at Maturity Bond Component: 06/15/2021 1,215,000.00 4.000% 103.688 1,259,809.20 1,215,000.00 06/15/2022 1,215,000.00 4.000% 107.372 1,304,569.80 1,215,000.00 06/15/2023 1,205,000.00 4.000% 111.034 1,337,959.70 1,205,000.00 06/15/2024 1,200,000.00 4.000% 114.428 1,373,136.00 1,200,000.00 06/15/2025 1,200,000.00 4.000% 117.543 1,410,516.00 1,200,000.00 06/15/2026 1,200,000.00 4.000% 120.046 1,440,552.00 1,200,000.00 06/15/2027 1,200,000.00 4.000% 122.493 1,469,916.00 1,200,000.00 06/15/2028 1,200,000.00 4.000% 124.754 1,497,048.00 1,200,000.00 06/15/2029 1,200,000.00 4.000% 126.958 1,523,496.00 1,200,000.00 06/15/2030 1,200,000.00 4.000% 125.682 1,508,184.00 1,200,000.00 06/15/2031 1,195,000.00 3.000% 116.005 1,386,259.75 1,195,000.00 06/15/2032 1,195,000.00 3.000% 114.170 1,364,331.50 1,195,000.00 06/15/2033 1,195,000.00 2.000% 102.067 1,219,700.65 1,195,000.00 06/15/2034 1,195,000.00 2.000% 100.821 1,204,810.95 1,195,000.00 06/15/2035 1,195,000.00 2.000% 100.000 1,195,000.00 1,195,000.00 18,010,000.00 20,495,289.55 18,010,000.00 Stated Weighted Maturity interest Issue Redemption Average Date Rate Price at Maturity Maturity Yield Final Maturity 06/15/2035 2.000% 1,195,000.00 1,195,000.00 - - Entire Issue - - 20,495,289.55 18,010,000.00 7.8960 1.1588% Proceeds used for accrued interest 0.00 Proceeds used for bond issuance costs(including underwriters'discount) 174,372.67 Proceeds used for credit enhancement 0.00 Proceeds allocated to reasonably required reserve or replacement fund 0.00 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 8 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts Clarke&Diamond Middle Schools(IE) Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 8,877.78 8,877.78 - 06/15/2021 40,000 4.000% 9,400.00 49,400.00 - 06/30/2021 - - - - 58,277.78 12/15/2021 - - 8,600.00 8,600.00 - 06/15/2022 40,000 4.000% 8,600.00 48,600.00 - 06/30/2022 - - - - 57,200.00 12/15/2022 - - 7,800.00 7,800.00 - 06/15/2023 40,000 4.000% 7,800.00 47,800.00 - 06/30/2023 - - - - 55,600.00 12/15/2023 - - 7,000.00 7,000.00 - 06/15/2024 35,000 4.000% 7,000.00 42,000.00 - 06/30/2024 - - - - 49,000.00 12/15/2024 - - 6,300.00 6,300.00 - 06/15/2025 35,000 4.000% 6,300.00 41,300.00 - 06/30/2025 - - - - 47,600.00 12/15/2025 - - 5,600.00 5,600.00 - 06/15/2026 35,000 4.000% 5,600.00 40,600.00 - 06/30/2026 - - - - 46,200.00 12/15/2026 - - 4,900.00 4,900.00 - 06/15/2027 35,000 4.000% 4,900.00 39,900.00 - 06/30/2027 - - - - 44,800.00 12/15/2027 - - 4,200.00 4,200.00 - 06/15/2028 35,000 4.000% 4,200.00 39,200.00 - 06/30/2028 - - - - 43,400.00 12/15/2028 - - 3,500.00 3,500.00 - 06/15/2029 35,000 4.000`% 3,500.00 38,500.00 - 06/30/2029 - - - - 42,000.00 12/15/2029 - - 2,800.00 2,800.00 - 06/15/2030 35,000 4.000% 2,800.00 37,800.00 - 06/30/2030 - - - - 40,600.00 12/15/2030 - - 2,100.00 2,100.00 - 06/15/2031 35,000 3.000% 2,100.00 37,100.00 - 06/30/2031 - - - - 39,200.00 12/15/2031 - - 1,575.00 1,575.00 - 06/15/2032 35,000 3.000% 1,575.00 36,575.00 - 06/30/2032 - - - - 38,150.00 12/15/2032 - - 1,050.00 1,050.00 - 06/15/2033 35,000 2.000% 1,050.00 36,050.00 - 06/30/2033 - - - - 37,100.00 12/15/2033 - - 700.00 700.00 - 06/15/2034 35,000 2.000% 700.00 35,700.00 - 06/30/2034 - - - - 36,400.00 12/15/2034 - - 350.00 350.00 - 06/15/2035 35,000 2.000`/o 350.00 35,350.00 - 06/30/2035 - - - - 35,700.00 540,000 131,227.78 671,227.78 671,227.78 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 9 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts Clarke&Diamond Middle Schools(IE) Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 40,000 4.000% 0.200% 103.698 1,475.20 06/15/2022 40,000 4.000% 0.250% 107.372 2,948.80 06/15/2023 40,000 4.000% 0.270% 111.034 4,413.60 06/15/2024 35,000 4.000% 0.340% 114.428 5,049.80 06/15/2025 35,000 4.000% 0.430% 117.543 6,140.05 06/15/2026 35,000 4.000% 0.580% 120.046 7,016.10 06/15/2027 35,000 4.000% 0.690% 122.493 7,872.55 06/15/2028 35,000 4.000% 0.790% 124.754 8,663.90 06/15/2029 35,000 4.000% 0.870% 126.958 - - 9,435.30 06/15/2030 35,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 8,988.70 06/15/2031 35,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 5,601,75 06/15/2032 35,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 4,959.50 06/15/2033 35,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 723.45 O6/15/2034 35,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 287.35 06/15/2035 35,000 2.000% 2.000% 1 WOW - - - 540,000 73,576.05 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 540,000.00 Premium 73,576.05 Production 613,576.05 113.625194% Underwriter's Discount (2,014.14) (0.372989%) Purchase Price 611,56191 113.252206% Accrued Interest - Net Proceeds 611,561.91 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 10 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts Hastings Middle School Construction(OE) Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 171,888.89 171,888.89 - 06/15/2021 700,000 4.000% 182,000.00 882,000.00 - 06/30/2021 - - - - 1,053,888.89 12/15/2021 - - 168,000.00 168,000.00 - 06/15/2022 700,000 4.000% 168,000.00 868,000.00 - 06/30/2022 - - - - 1,036,000.00 12/15/2022 - - 154,000.00 154,000.00 - 06/15/2023 700,000 4.000% 154,000.00 954,000.00 - 06/30/2023 - - - - 1,008,000.00 12/15/2023 - - 140,000.00 140,000.00 - 06/15/2024 700,000 4.000% 140,000.00 840,000.00 - 06/30/2024 - - - - 980,000.00 12/15/2024 - - 126,000.00 126,000.00 - 06/15/2025 700,000 4.000% 126,000.00 826,000.00 - 06/30/2025 - - - - 952,000.00 12/15/2025 - - 112,000.00 112,000.00 - 06/15/2026 700,000 4.000% 112,000.00 812,000.00 - 06/30/2026 - - - - 924,000.00 12/15/2026 - - 98,000.00 98,000.00 - 06/15/2027 700,000 4.000% 98,000.00 798,000.00 - 06/30/2027 - - - - 896,000.00 12/15/2027 - - 84,000.00 84,000.00 - 06/15/2028 700,000 4.000% 84,000.00 784,000.00 - 06/30/2028 - - - - 868,000.00 12/15/2028 - - 70,000.00 70,000.00 - 06/15/2029 700,000 4.000`% 70,000.00 770,000.00 - 06/30/2029 - - - - 840,000.00 12/15/2029 - - 56,000.00 56,000.00 - 06/15/2030 700,000 4.000% 56,000.00 756,000.00 - 06/30/2030 - - - - 812,000.00 12/15/2030 - - 42,000.00 42,000.00 - 06/15/2031 700,000 3.000% 42,000.00 742,000.00 - 06/30/2031 - - - - 784,000.00 12/15/2031 - - 31,500.00 31,500.00 - 06/15/2032 700,000 3.000% 31,500.00 731,500.00 - 06/30/2032 - - - - 763,000.00 12/15/2032 - - 21,000.00 21,000.00 - 06/15/2033 700,000 2.000% 21,000.00 721,000.00 - 06/30/2033 - - - - 742,000.00 12/15/2033 - - 14,000.00 14,000.00 - 06/15/2034 700,000 2.000% 14,000.00 714,000.00 - 06/30/2034 - - - - 728,000.00 12/15/2034 - - 7,000.00 7,000.00 - 06/15/2035 700,000 2.000`/o 7,000.00 707,000.00 - 06/30/2035 - - - - 714,000.00 10,500,000 2,600,888.89 13,100,888.89 13,100,888.89 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 11 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts Hastings Middle School Construction(OE) Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 700,000 4.000% 0.200% 103.698 25,816.00 06/15/2022 700,000 4.000% 0.250% 107.372 51,604.00 06/15/2023 700,000 4.000% 0.270% 111.034 77,238.00 06/15/2024 700,000 4.000% 0.340% 114.428 100,996.00 06/15/2025 700,000 4.000% 0.430% 117.543 122,801.00 06/15/2026 700,000 4.000% 0.580% 120.046 140,322.00 06/15/2027 700,000 4.000% 0.690% 122.493 157,451.00 06/15/2028 700,000 4.000% 0.790% 124.754 173,278.00 06/15/2029 700,000 4.000% 0.870% 126.958 - - 188,706.00 06/15/2030 700,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 179,774.00 06/15/2031 700,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 112,035.00 06/15/2032 700,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 99,190.00 06/15/2033 700,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 14,469.00 O6/15/2034 700,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 5,747.00 06/15/2035 700,000 2.000% 2.000% 1 WOW - - - 10,500,000 1,449,427.00 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 10,500,000.00 Premium 1,449,427.00 Production 11,949,427.00 113.804067% Underwriter's Discount (39,163.76) (0.372988%) Purchase Price 11,910,263.24 113.431078% Accrued Interest Net Proceeds 11,910,263.24 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 12 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts Lexington Children's Placel Construction(IE) Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 23,044.44 23,044.44 - 06/15/2021 95,000 4.000% 24,400.00 119,400.00 - 06/30/2021 - - - - 142,444.44 12/15/2021 - - 22,500.00 22,500.00 - 06/15/2022 95,000 4.000% 22,500.00 117,500.00 - 06/30/2022 - - - - 140,000.00 12/15/2022 - - 20,600.00 20,600.00 - 06/15/2023 95,000 4.000% 20,600.00 115,600.00 - 06/30/2023 - - - - 136,200.00 12/15/2023 - - 18,700.00 18,700.00 - 06/15/2024 95,000 4.000% 18,700.00 113,700.00 - 06/30/2024 - - - - 132,400.00 12/15/2024 - - 16,800.00 16,800.00 - 06/15/2025 95,000 4.000% 16,800.00 111,800.00 - 06/30/2025 - - - - 128,600.00 12/15/2025 - - 14,900.00 14,900.00 - 06/15/2026 95,000 4.000% 14,900.00 109,900.00 - 06/30/2026 - - - - 124,800.00 12/15/2026 - - 13,000.00 13,000.00 - 06/15/2027 95,000 4.000% 13,000.00 108,000.00 - 06/30/2027 - - - - 121,000.00 12/15/2027 - - 11,100.00 11,100.00 - 06/15/2028 95,000 4.000% 11,100.00 106,100.00 - 06/30/2028 - - - - 117,200.00 12/15/2028 - - 9,200.00 9,200.00 - 06/15/2029 95,000 4.000`% 9,200.00 104,200.00 - 06/30/2029 - - - - 113,400.00 12/15/2029 - - 7,300.00 7,300.00 - 06/15/2030 95,000 4.000% 7,300.00 102,300.00 - 06/30/2030 - - - - 109,600.00 12/15/2030 - - 5,400.00 5,400.00 - 06/15/2031 90,000 3.000% 5,400.00 95,400.00 - 06/30/2031 - - - - 100,800.00 12/15/2031 - - 4,050.00 4,050.00 - 06/15/2032 90,000 3.000% 4,050.00 94,050.00 - 06/30/2032 - - - - 98,100.00 12/15/2032 - - 2,700.00 2,700.00 - 06/15/2033 90,000 2.000% 2,700.00 92,700.00 - 06/30/2033 - - - - 95,400.00 12/15/2033 - - 1,800.00 1,800.00 - 06/15/2034 90,000 2.000% 1,800.00 91,800.00 - 06/30/2034 - - - - 93,600.00 12/15/2034 - - 900.00 900.00 - 06/15/2035 90,000 2.000`/o 900.00 90,900.00 - 06/30/2035 - - - - 91,800.00 1,400,000 345,344.44 1,745,344.44 1,745,344.44 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 13 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts Lexington Children's Placel Construction(IE) Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 95,000 4.000% 0.200% 103.698 3,503.60 06/15/2022 95,000 4.000% 0.250% 107.372 7,003.40 06/15/2023 95,000 4.000% 0.270% 111.034 10,482.30 06/15/2024 95,000 4.000% 0.340% 114.429 13,706.60 06/15/2025 95,000 4.000% 0.430% 117.543 16,665.85 06/15/2026 95,000 4.000% 0.580% 120.046 19,043.70 06/15/2027 95,000 4.000% 0.690% 122.493 21,368.35 06/15/2028 95,000 4.000% 0.790% 124.754 23,516.30 06/15/2029 95,000 4.000% 0.870% 126.958 - - 25,610.10 06/15/2030 95,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 24,397.90 06/15/2031 90,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 14,404,50 06/15/2032 90,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 12,753.00 06/15/2033 90,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 1,860.30 O6/15/2034 90,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 738.90 06/15/2035 90,000 2.000% 2.000% 1 WOW - - - 1,400,000 195,054.80 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 1,400,000.00 Premium 195,054.80 Production 1,595,054.80 113.932486% Underwriter's Discount (5,221.83) (0.372988%) Purchase Price 1,589,83297 113.559498% Accrued Interest Net Proceeds 1,589,832.97 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 14 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts 45 Bedford Street Fire Station(IE) Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 56,666.67 56,666.67 - 06/15/2021 235,000 4.000% 60,000.00 295,000.00 - 06/30/2021 - - - - 351,666.67 12/15/2021 - - 55,300.00 55,300.00 - 06/15/2022 235,000 4.000% 55,300.00 290,300.00 - 06/30/2022 - - - - 345,600.00 12/15/2022 - - 50,600.00 50,600.00 - 06/15/2023 230,000 4.000% 50,600.00 280,600.00 - 06/30/2023 - - - - 331,200.00 12/15/2023 - - 46,000.00 46,000.00 - 06/15/2024 230,000 4.000% 46,000.00 276,000.00 - 06/30/2024 - - - - 322,000.00 12/15/2024 - - 41,400.00 41,400.00 - 06/15/2025 230,000 4.000% 41,400.00 271,400.00 - 06/30/2025 - - - - 312,800.00 12/15/2025 - - 36,800.00 36,800.00 - 06/15/2026 230,000 4.000% 36,800.00 266,800.00 - 06/30/2026 - - - - 303,600.00 12/15/2026 - - 32,200.00 32,200.00 - 06/15/2027 230,000 4.000% 32,200.00 262,200.00 - 06/30/2027 - - - - 294,400.00 12/15/2027 - - 27,600.00 27,600.00 - 06/15/2028 230,000 4.000% 27,600.00 257,600.00 - 06/30/2028 - - - - 285,200.00 12/15/2028 - - 23,000.00 23,000.00 - 06/15/2029 230,000 4.000`% 23,000.00 253,000.00 - 06/30/2029 - - - - 276,000.00 12/15/2029 - - 18,400.00 18,400.00 - 06/15/2030 230,000 4.000% 18,400.00 248,400.00 - 06/30/2030 - - - - 266,800.00 12/15/2030 - - 13,800.00 13,800.00 - 06/15/2031 230,000 3.000% 13,800.00 243,800.00 - 06/30/2031 - - - - 257,600.00 12/15/2031 - - 10,350.00 10,350.00 - 06/15/2032 230,000 3.000% 10,350.00 240,350.00 - 06/30/2032 - - - - 250,700.00 12/15/2032 - - 6,900.00 6,900.00 - 06/15/2033 230,000 2.000% 6,900.00 236,900.00 - 06/30/2033 - - - - 243,800.00 12/15/2033 - - 4,600.00 4,600.00 - 06/15/2034 230,000 2.000% 4,600.00 234,600.00 - 06/30/2034 - - - - 239,200.00 12/15/2034 - - 2,300.00 2,300.00 - 06/15/2035 230,000 2.000`% 2,300.00 232,300.00 - 06/30/2035 - - - - 234,600.00 3,460,000 855,166.67 4,315,166.67 4,315,166.67 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 15 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts 45 Bedford Street Fire Station(IE) Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 235,000 4.000% 0.200% 103.698 8,666.80 06/15/2022 235,000 4.000% 0.250% 107.372 17,324.20 06/15/2023 230,000 4.000% 0.270% 111.034 25,378.20 06/15/2024 230,000 4.000% 0.340% 114.428 33,184.40 06/15/2025 230,000 4.000% 0.430% 117.543 40,348.90 06/15/2026 230,000 4.000% 0.580% 120.046 46,105.80 06/15/2027 230,000 4.000% 0.690% 122.493 51,733.90 06/15/2028 230,000 4.000% 0.790% 124.754 56,934.20 06/15/2029 230,000 4.000% 0.870% 126.958 - - 62,003.40 06/15/2030 230,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 59,068.60 06/15/2031 230,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 36,811.50 06/15/2032 230,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 32,591.00 06/15/2033 230,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 4,754.10 O6/15/2034 230,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 1,888.30 06/15/2035 230,000 2.000% 2.000% 1 WOW - - - 3,460,000 476,793.30 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 3,460,000.00 Premium 476,793.30 Production 3,936,793.30 113.780153% Underwriter's Discount (12,905.39) (0.372988%) Purchase Price 3,923,88791 113.407165% Accrued Interest Net Proceeds 3,923,887.91 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 16 Hilltop5ecurities A Hilltop Holdings Company. BOND DEBT SERVICE Town of Lexington,Massachusetts Visitors Center Design&Construction(1) Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/15/2020 - - 34,566.67 34,566.67 - 06/15/2021 145,000 4.000% 36,600.00 181,600.00 - 06/30/2021 - - - - 216,166.67 12/15/2021 - - 33,700.00 33,700.00 - 06/15/2022 145,000 4.000% 33,700.00 178,700.00 - 06/30/2022 - - - - 212,400.00 12/15/2022 - - 30,800.00 30,800.00 - 06/15/2023 140,000 4.000% 30,800.00 170,800.00 - 06/30/2023 - - - - 201,600.00 12/15/2023 - - 28,000.00 28,000.00 - 06/15/2024 140,000 4.000% 28,000.00 168,000.00 - 06/30/2024 - - - - 196,000.00 12/15/2024 - - 25,200.00 25,200.00 - 06/15/2025 140,000 4.000% 25,200.00 165,200.00 - 06/30/2025 - - - - 190,400.00 12/15/2025 - - 22,400.00 22,400.00 - 06/15/2026 140,000 4.000% 22,400.00 162,400.00 - 06/30/2026 - - - - 184,800.00 12/15/2026 - - 19,600.00 19,600.00 - 06/15/2027 140,000 4.000% 19,600.00 159,600.00 - 06/30/2027 - - - - 179,200.00 12/15/2027 - - 16,800.00 16,800.00 - 06/15/2028 140,000 4.000% 16,800.00 156,800.00 - 06/30/2028 - - - - 173,600.00 12/15/2028 - - 14,000.00 14,000.00 - 06/15/2029 140,000 4.000`% 14,000.00 154,000.00 - 06/30/2029 - - - - 168,000.00 12/15/2029 - - 11,200.00 11,200.00 - 06/15/2030 140,000 4.000% 11,200.00 151,200.00 - 06/30/2030 - - - - 162,400.00 12/15/2030 - - 8,400.00 8,400.00 - 06/15/2031 140,000 3.000% 8,400.00 148,400.00 - 06/30/2031 - - - - 156,800.00 12/15/2031 - - 6,300.00 6,300.00 - 06/15/2032 140,000 3.000% 6,300.00 146,300.00 - 06/30/2032 - - - - 152,600.00 12/15/2032 - - 4,200.00 4,200.00 - 06/15/2033 140,000 2.000% 4,200.00 144,200.00 - 06/30/2033 - - - - 148,400.00 12/15/2033 - - 2,800.00 2,800.00 - 06/15/2034 140,000 2.000% 2,800.00 142,800.00 - 06/30/2034 - - - - 145,600.00 12/15/2034 - - 1,400.00 1,400.00 - 06/15/2035 140,000 2.000`% 1,400.00 141,400.00 - 06/30/2035 - - - - 142,800.00 2,110,000 520,766.67 2,630,766.67 2,630,766.67 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 17 Hilltop5ecurities A Hilltop Holdings Company. BOND PRICING Town of Lexington,Massachusetts Visitors Center Design&Construction(I) Maturity Call Call Premium Bond Component Date Amount Rate Yield Price Date Price (-Discount) Bond Component: 06/15/2021 145,000 4.000% 0.200% 103.698 5,347.60 06/15/2022 145,000 4.000% 0.250% 107.372 10,689.40 06/15/2023 140,000 4.000% 0.270% 111.034 15,447.60 06/15/2024 140,000 4.000% 0.340% 114.429 20,199.20 06/15/2025 140,000 4.000% 0.430% 117.543 24,560.20 06/15/2026 140,000 4.000% 0.580% 120.046 28,064.40 06/15/2027 140,000 4.000% 0.690% 122.493 31,490.20 06/15/2028 140,000 4.000% 0.790% 124.754 34,655.60 06/15/2029 140,000 4.000% 0.870% 126.958 - - 37,741.20 06/15/2030 140,000 4.000% 1.000% 125.682 C 06/15/2029 100.000 35,954.80 06/15/2031 140,000 3.000% 1.120% 116.005 C O6/15/2029 100.000 22,407,00 06/15/2032 140,000 3.000% 1.320% 114.170 C 06/15/2029 100.000 19,838.00 06/15/2033 140,000 2.000% 1.750% 102.067 C 06/15/2029 100.000 2,893.80 O6/15/2034 140,000 2.000% 1.900% 100.821 C O6/15/2029 100.000 1,149.40 06/15/2035 140,000 2.000% 2.000% 1 WOW - - - 2,110,000 290,438.40 Dated Date 06/25/2020 Delivery Date 06/25/2020 First Coupon 12/15/2020 Par Amount 2,110,000.00 Premium 290,43 8.40 Production 2,400,438.40 113.764853% Underwriter's Discount (7,870.05) (0.372988%) Purchase Price 2,392,568.35 113.391865% Accrued Interest Net Proceeds 2,392,568.35 Jun 10,2020 11:57 am Prepared by Hilltop Securities-Public Finance(meh) Page 18 ri oo o, rn N M N � a o w 0 0 0 0 uD co 3 cqq G1J � M M Cf R N 02 `o d o $ a o va ea ®T Q o o 0 v v E a) o £ N N a` v v o a e9 613, 0 0 0 0 o N 0 c,j co co Z rnro «� o n V CD cO o0 6� d 0 0 0 0 0 c M r co O O o r N O h Z o oo Lo O I y M o1 V n V' @ z (n r M N M M EA V3 U3 613 Efl Q LD a o M r o o N Mroo (o L N w Cn r co oo O O O (o co oo Lo d r y La O M M oc 7j O V M m n M to N 4>6G I19 H fH E EH 64 EH O O N o co V O O co E N O N O N D O N V I- N O m oo M E co I� G M o i 61�1 6N4 NdT- It a aNi o z o a o 0 0 0 0 a« LOLoo0o 0 0 � r- rninLoo U r c) N _o. o 0 0 0 0 +�+ o 0 0 0 0 a (o O co(D(D N (n o (n (o (n c oo 0 oo oo co m (D v ui(D ui a` v)ul Ea E»e9 V o (� m000 on o d w N z C V/ a N N N N M N o N O O 1ff u, N Z 2 r N N r [ • • • • C � (D (O CO N a G^ m 0 Aa O O r N o cc N C @ A GA cG U N a O N tu w 0 � cifr = a C D m m a o d y > m H U Y c a o o U m o 0 0 0 o m a a U 0 co Q — 2 LL \ }/ \ --- ------- / { } }CL )2 //\\\\\\\~222 L 0 ......z2zG2zz m7 Al \\\\\6\\\\\\\ \ !/] \\\\\k\\\}\\\ } ------------- - 7 ƒ)) \\\\ \ \ \ , k - 2 ------------- , z \ \\ \\\\ \\\ )) !!!»!%:7!«§±2 \\ wl \��- 0 \�2�. \})\}j\\\\}\ ) !� MOODY'S INVESTORS SERVICE Rating Action: Moody's assigns Aaa to Lexington, ®a a, outlook stable 05,,Juin 2020 New York, June 05, 2020-- Moody's Investors Service has assigned a Aaa rating to the Town of Lexington, MA's$20.8 million General Obligation Municipal Purpose Loan of 2020 Bonds. Moody's maintains the Aaa rating on the town's outstanding general obligation unlimited tax and general obligation limited tax(GOLT) bonds. The outlook is stable. The outstanding general obligation unlimited tax bonds are considered unlimited tax because the entire amount of debt service has been voted to be excluded under Massachusetts' law on the town's ability to increase the property tax levy to pay debt service, referred to as Proposition 2 1/2. We consider the pledge supporting the outstanding limited tax bonds and the current issue to be COLT because not all of the debt service has been excluded under Proposition 2 1/2. RATINGS RATIONALE The Aaa rating reflects the town's sizeable tax base with very strong resident wealth and incomes, and a healthy and stable financial position with strong fiscal management. The rating further incorporates a slightly above average but manageable debt burden, aggressive funding towards its pension liability and manageable OPEB liability. The lack of distinction between the GOLT rating and the general obligation unlimited tax rating reflects the town's ability to override the property tax levy cap and the town's pledge of its full faith and credit. We regard the coronavirus outbreak as a social risk under our ESG framework, given the substantial implications for public health and safety. The coronavirus crisis is not a key driver for this rating action but could affect the town in fiscal 2021 which begins July 1. The town depends on state aid for approximately 7% of its operating revenue. The Commonwealth of Massachusetts (Aa1 stable) is currently experiencing significant declines and delays in income tax and sales tax revenue. Unless the federal government provides additional assistance, the state could reduce state aid to municipalities in 2021. Given the town's minimal exposure to state aid, and conservative budgeting, cuts to state aid are expected to remain manageable. The situation surrounding coronavirus is rapidly evolving and the longer term impact will depend on both the severity and duration of the crisis. If our view of the credit quality of the town changes, we will update the rating and/or outlook at that time. RATING OUTLOOK The stable outlook represents the town's strong fiscal management that continues to maintain healthy reserves and liquidity that will provide operating flexibility if needed as a result of the recent economic downturn. The outlook also factors in our expectation the tax base will remain strong with modest growth over the near term. FACTORS THAT COULD LEAD TO A DOWNGRADE OF THE RATING -Material decline in reserves or liquidity -Large increase in the debt burden without Proposition 2 1/2 debt exclusions -Significant deterioration of the tax base LEGAL SECURITY The bonds are secured by the town's full faith and credit backed by its authority to levy ad valorem property taxes to pay debt service, subject to the tax levy limitations of Proposition 2 1/2 USE OF PROCEEDS Bond proceeds in the amount of$11 million will go towards partially funding the Hastings school renovation/replacement project and the balance of proceeds will go to various other capital projects of the town. PROFILE Lexington is a wealthy suburb located in Middlesex County, approximately 11 miles northwest of Boston (Aaa stable). The town has a population of 33,339 according to the 2017 American Community Survey. METHODOLOGY The principal methodology used in the long-term rating was US Local Government General Obligation Debt published in September 2019 and available at https://www.moodys.com/researchdocumentcontentpage.aspx? docid=PBM_1191097. Alternatively, please see the Rating Methodologies page on www.moodys.com for a copy of these methodologies. REGULATORY DISCLOSURES For further specification of Moody's key rating assumptions and sensitivity analysis, see the sections Methodology Assumptions and Sensitivity to Assumptions in the disclosure form. Moody's Rating Symbols and Definitions can be found at: https://www.moodys.com/researchdocumentcontentpage.aspx? docid=PBC 79004. For ratings issued on a program, series, category/class of debt or security this announcement provides certain regulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series, category/class of debt, security or pursuant to a program for which the ratings are derived exclusively from existing ratings in accordance with Moody's rating practices. For ratings issued on a support provider, this announcement provides certain regulatory disclosures in relation to the credit rating action on the support provider and in relation to each particular credit rating action for securities that derive their credit ratings from the support provider's credit rating. For provisional ratings, this announcement provides certain regulatory disclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may be assigned subsequent to the final issuance of the debt, in each case where the transaction structure and terms have not changed prior to the assignment of the definitive rating in a manner that would have affected the rating. For further information please see the ratings tab on the issuer/entity page for the respective issuer on www.moodys.com. Regulatory disclosures contained in this press release apply to the credit rating and, if applicable, the related rating outlook or rating review. Moody's general principles for assessing environmental, social and governance (ESG)risks in our credit analysis can be found at https://www.moodys.com/researchdocumentcontentpage.aspx?docid=PBC_1133569 . 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MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements. ..II II IIIII I �II II III �� I�ml� II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IR IE ID II F OPINION Lexington (Town of) MA 5 June 2020 Update to credit analysis 61q!I�1f611�011@�lIVIgI�Ni��1lr�JJIIu�IIIIIV�III�IINININI�IhMaiM� (�l �du��ol �Uu o fl� �� UVR ro6�OJfo rd 6 Summary Lexington (Aaa stable) benefits from a large and wealthy tax base that is expected to continue to grow over the near term given its location to Boston and attractiveness to both residential and commercial sectors.The financial position is healthy with strong reserves and Contacts liquidity supported by conservative fiscal management.The debt burden will remain elevated 111,ficholas Il o^Ilinlrain u 1 617,531151 761 for the rating category as the town completes a number of large capital projects including a lwlh�o new school.The debt burden is mitigated by debt exclusions to the tax levy limit.The town is II au4 �p uu /opHu 11�6d��olrtrrun u �".6��"","�6 B� also aggressively funding its pension liability and has a manageable OPEB liability. V` n aBrrw`,n We regard the coronavirus outbreak as a social risk under our ESG framework,given the I ollu r^I o w+sn7�V��Ir'q•�r17l+r ulnl�o:,m;�y•+`+;p��r'o substantial implications for public health and safety.The coronavirus crisis is not a key driver OJENr SERVICES for this rating action but could affect the town in fiscal 2021 which begins July 1.The town uttueu a'�: ��`6�� "m"� nl6" depends on state aid for approximately 7%of its operating revenue.The Commonwealth of u n h Massachusetts(Aa1 stable) is currently experiencing significant declines and delays in income s'a IIlacitlffic 352..55 n 3077 tax and sales tax revenue. Unless the federal government provides additional assistance,the U IIII`=pan 8 3 5 108 '6"II00 state could reduce state aid to municipalities in 2021. Given the town's minimal exposure to 11II 14,14 20 7 7 72 54 15,11 state aid,and conservative budgeting,cuts to state aid are expected to remain manageable. The situation surrounding coronavirus is rapidly evolving and the longer term impact will depend on both the severity and duration of the crisis. If our view of the credit quality of the town changes,we will update the rating and/or outlook at that time. Credit stireirn the n Sizeable and wealthy tax base Healthy reserves and liquidity Strong fiscal management History of voter support for Proposition 2112 debt exclusions Credit dhatteinges Large capital needs and rising education costs due to growing population and increasing enrollment IRatfing oufloolk The stable outlook represents the town's strong fiscal management that continues to maintain healthy reserves and liquidity that will provide operating flexibility if needed as a IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII result of the recent economic downturn.The outlook also factors in our expectation the tax base will remain strong with modest growth over the near term. IF ctoirs t1hat couLd Lead -to an upgrade Not applicable IF ctoirs Ih t could lead -to a dowingirade Material decline in reserves or liquidity >> Large increase in the debt burden without Proposition 2112 debt exclusions Significant deterioration of the tax base IKey IIIndica't Irs Exhibit 1 Lexington(Town of)MA 2015 2016 2017 2018 2019 Economy/Tax Base Total Full Value($000) $9,270,432 $9,270,432 $10,863,785 $10,863,785 $12,008,479 Population 32,700 32,936 33,339 33,480 33,480 Full Value Per Capita $283,499 $281,468 $325,858 $324,486 $358,676 Median Family Income(%of US Median) 271.4% 267.7% 274.0% 279.3% 279.3% Finances Operating Revenue($000) $180,189 $188,074 $219,796 $220,945 $233,238 Fund Balance($000) $53,608 $64,097 $71,792 $76,715 $77,460 Cash Balance($000) $59,888 $69,007 $75,300 $94,291 $90,093 Fund Balance as a%of Revenues 29.8% 34.1% 32.7% 34.7% 33.2% Cash Balance as a%of Revenues 33.2% 36.7% 34.3% 42.7% 38.6% Debt/Pensions Net Direct Debt($000) $120,900 $123,874 $182,584 $192,033 $218,476 3-Year Average of Moody's ANPL($000) $99,585 $98,651 $101,656 $101,959 $124,691 Net Direct Debt/Full Value(%) 1.3% 1.3% 1.7% 1.8% 1.8% Net Direct Debt/Operating Revenues(x) 0.7x 0.7x 0.8x 0.9x 0.9x Moody's-adjusted Net Pension Liability(3-yr average)to Full Value(%) 1.1% 1.1% 0.9% 0.9% 1.0% Moody's-adjusted Net Pension Liability(3-yr average)to Revenues(x) 0.6x 0.5x 0.5x 0.5x 0.5x As of June 30 fiscal year end Source:Moody's Investors Service and Lexington's audited financial statements IP Irof I L Lexington is a wealthy suburb located in Middlesex County,approximately 11 miles northwest of Boston (Aaa stable).The town has a population of 33,339 according to the 2017 American Community Survey. :eeunoiiin1y aind tax: base: large aumdl aff ue111n1t tax Ilm!m Lexington's sizeable $12 billion tax base(2019-20 equalized value) is expected to continue to grow over the medium term given its strong residential and commercial sectors.The tax base is 88% residential and 10%commercial and industrial.The 2020 assessed value increased 5.7%,the tenth consecutive year of growth, bringing the five year compound growth rate to 6.7%. 1111i',peLlAiat'io1n<linos`10tanIo0uncoseradi[ra0IIIFaefiorr,10alnycreed[ra(irr�r;rol,'rn'I(odInLh"PUI1lirrttIo in,pkma,,oa vex[PrixratingsUabontlh uvr/¢n0i'Iypaeooln www.'no 0dys com for Chc 'rose U1](11ara d a edit ILIIi�g a(tIon I I l o in wi aIon and raLI1p,hls Loi yr. :�' 1>June 020 1 uTMtron li'rrpmmnl 00 Ill%d 1111'arNme to crpdh an,Aysis Development in the town is expected to continue despite the economic downturn recently triggered by the coronavirus pandemic. In particular,the town has a 204 unit senior care facility under development and a mixed use apartment and retail project on Bedford Street that is permitted.The town benefits from its proximity to the Boston metro region and a growing life science industry with approximately 27 firms located in the town who collectively employ roughly 3,000 people,which is equal to approximately 30% of total employment,exclusive of town employees. Lexington's top taxpayer and second largest employer,Takeda Pharmaceutical Company Limited (Baal stable) has not announced any layoffs or furloughs and recently donated more than $6 million to regional and local non profits to help fight coronavirus. The town is affluent with a median family income of 279%of the US median and a 2020 equalized value per capita of$362,444.The town's unemployment rate historically trends well below the state and national level. The coronavirus is driving an unprecedented economic slowdown.We currently forecast US GDP to decline significantly during 2020 with a gradual recovery commencing toward the end of the year. Local governments with the highest exposure to tourism, hospitality, healthcare, retail,and oil and gas could suffer particularly severe impacts. Lexington is expected to be largely insulated from the initial economic impacts of the pandemic especially given the timing of assessed value certification.Any negative impact on the town's residential,commercial and industrial valuation will be evident over the next two to three years depending on how severe an impact on property values and any mitigating effects the strength of the town and region have on any declines. llllf nallricial ollpeiratliouals aind ulreseiirves: dtul°oun g posi tioin piirovlid'e^,��olll�� iiratflur�ml'�u'flexlillliAllirty as ur��veul�ue� et�°�llilua��^�,��dkie�to tlllhe liuu'rmpac t of l„ tlllhe c:oiroinaviii-us Ipallluldellhmrlllilc The town is expected to maintain a healthy financial position over the next few years despite modest revenue loss that may need to be mitigated by limited use of reserves.At this time,the commonwealth's fiscal 2021 budget and municipal state aid funding levels is unknown.The largest impact to Lexington's revenue decline will depend on the amount of state aid appropriated in the coming months.The town also expects material declines in room and meals taxes which represent a small portion of the budget. The fiscal 2019 audited financials reflect a $1.3 million operating surplus in the general fund due to positive variance in both revenue and expenses.The surplus increase the available general fund balance to $77.5 million representing a healthy 33.2%of general fund revenue.The largest revenue source is property taxes representing 80%of 2019 revenue followed by state aid providing 13%.The largest expense is education representing 55%of 2019 expenditures. Fiscal 2020 year-end projections look positive with conservative budgeting and strong property tax collections is expected to produce a positive variance in revenue despite the pandemic's impact over the last quarter to local receipts. Expenses will also produce a positive variance from the education budget,other departments,and manageable coronavirus related expenses that are expected to be reimbursed in fiscal 2021. The fiscal 2021 adopted budget reflects a 3.6% increase in the general fund operating budget.The budget was prepared prior to the pandemic.The town anticipates that the biggest FY2021 budget impact will be revenue-related. Initial projections anticipate shortfalls in multiple revenue streams, including a 1%decline in property tax collections,17.1%decline in local receipts, 15%decline in education state aid (chapter 70) and 35% reduction in unrestricted general government state aid.The projected shortfalls result in the loss of $6.9 million in revenue.This budget gap will be filled in part by$2.95 million in free cash that will not be transferred to the capital reserve and OPEB trust as they normally would under the town's fiscal policies.This leaves a $3.9 million gap that the town expects to reduce through conservative budgeting in other departments and revenue and use of available reserves if needed.The assumed declines in state aid and property tax collections are conservative but will insulate the town's operating budget given the adoption of the budget prior to the state's release of fiscal 2021 budget details. LIQUIDITY Cash and investments at the end of fiscal 2019 were $90.1 million representing 38.6%of general fund revenue.We expect the liquidity position at the end of fiscal 2020 to not materially change from last year's level. lllt6liut,peinsliloin aind ftlliP alllj luallbfllllirtlles:d6ll°ut aind 011R'i'lllf llilalk�)lillffie^s ulreulullun":ulhn ulinauuageallble as tll°ule towin coulntlhinuuc s aggiresslive fuuiruldliliing of III.uu'irlusioin lllalll ility Lexington's net direct debt burden of$245.8 million represents an above average 2%of equalized value and 1 times general fund revenue which is above average for the rating category.The increase in the debt burden over the last five years is attributable to the ' .lunic.'",upN 11 w xouu;l';„'to n ii lrOanrun 0 IIa Ht„U lllml ate w r rr„dk auu aQys is financing of a number of larger capital projects including a new school.The town maintains modest principal amortization and is supported by town voters approving debt exclusions to the tax levy limit under Proposition 2.5 providing additional operating flexibility to pay debt service. DEBT STRUCTURE All debt is fixed rate with 63% of principal retired in 10 years. Fiscal 2019 debt service was $21.7 million equal to 9.3%of general fund expenditures. DEBT-RELATED DERIVATIVES The town is not party to any interest rate swaps or other derivative agreements. PENSIONS AND OPEB Lexington's pension and OPEB liabilities are smaller than the debt burden and,though manageable at this time, represent a potential future credit challenge.The town participates in the Lexington Retirement System,a single-employer defined benefit plan and makes annual required contributions based on at least its proportional share.The retirement plan is likely to be fully funded by 2025 and currently uses a 7.5%discount rate.The town's teachers participate in the Massachusetts Teachers Retirement System in which the town receives on-behalf payments toward the liability that is covered by the Commonwealth.The town also funds its OPEB liability on a pay-go basis plus annual budgeted deposits into an OPEB trust.The table below summarizes the town's 2019 debt, pension and OPEB unfunded liabilities and contributions. Exhibit 2 Amount 2019 ($thousands) %of Operating Revenues Discount Plate Operating Revenue 233,238 Reported Net Pension Liability 30,490 13.07% 7.50% Moody's Adjusted Net Pension Liability 124,691 53.46% 4.14% Reported Net OPEB Liability 121,812 52.23% 7.50% Moody's Adjusted Net OPEB Liability 213,653 91.60% 3.50% Pension Contribution 8,563 3.67% - Pension Tread Water Gap[1] -7,047 -3.02% OPEB Contribution 10,082 4.32% Net Direct Debt 218,476 93.67% Debt Service 21,704 9.31% Total Fixed Costs 40,349 17.30% [1]A positive pension tread water gap reflects a pension contribution smaller than the amount required to prevent the unfunded liability from increasing if all plan assumptions are realized. A negative tread water gap reflects a contribution larger than the amount required to keep the unfunded liability from increasing if all assumptions are realized. Source:Moody's Investors Service and Lexington's audited financial statements The town's annual pension contributions over the past five years(2015-2019) have been strong with annual payments over 2S0%of the tread water indicator which is the amount required to keep the unfunded liability from increasing if all actuarial assumptions are realized. Failure to realize the assumed return on pension assets could result in larger required increases to meet the funding schedule. Additionally,the town makes aggressive annual contributions toward its OPEB liability which has an above average fiduciary net position of 11.46%of the total OPEB liability. Fixed costs are expected to remain manageable and under 20% of revenue over the next few years. IESG c nSil it flloim5 Environmental risks are not material for the town at this time. Lexington has completed a municipal vulnerability preparedness program administered by the state and is incorporating climate mitigation efforts into its capital planning. Currently those capital plans focus on water,sewer and stormwater improvements. Social risks are incorporated into the tax base and economy factors discussed above. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII "rry. 5 1111111110 2020 11 w uu;i';„'to n il11 Own ot� IIa Ht„0.lla�¢k ate uo is rr„dk uu a!ts hs The town maintains strong fiscal management with formal policies, multi-year budget planning and a five year capital improvement plan. Massachusetts cities and towns have an Institutional Framework score of 'Aa",which is strong.The sector's major revenue source of property taxes,are subject to the Proposition 2 112 tax levy cap which can be overridden with voter approval only. However,the cap of 2.5%still allows for moderate revenue-raising ability. Expenditures primarily consist of personnel costs,as well as education costs for cities and towns that manage school operations,and are highly predictable given state-mandated school spending guidelines and employee contracts. Unpredictable revenue fluctuations tend to be minor,or under 5%annually.Across the sector,fixed and mandated costs are generally greater than 25%of expenditures. Fixed costs are driven mainly by debt service and pension costs. Unpredictable expenditure fluctuations tend to be minor, under 5%annually. �!'rS„pI uine 2020 11 w xuuu;;!';!„�'to n i[ Owill 0 IIa Hk„U lllml ate w i rr„dk auu aQysis Rating ime hodoL and scoirecaird fac irs The US Local Government General Obligation Debt methodology includes a scorecard,a tool providing a composite score of a local government's credit profile based on the weighted factors we consider most important, universal and measurable,as well as possible notching factors dependent on individual credit strengths and weaknesses. Its purpose is not to determine the final rating, but rather to provide a standard platform from which to analyze and compare local government credits. Exhibit 3 II LexiWn �n W (Town II w� MAw��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w��w�� g of) Scorecard Factors Measure Score Economy/Tax Base(30%)I'I Tax Base Size:Full Value(in OOOs) $12,008,479 Aaa Full Value Per Capita $358,676 Aaa Median Family Income(%of US Median) 279.3% Aaa Finances(30%) Fund Balance as a%of Revenues 33.2% Aaa 5-Year Dollar Change in Fund Balance as%of Revenues 12.6% Aa Cash Balance as a%of Revenues 38.6% Aaa 5-Year Dollar Change in Cash Balance as%of Revenues 16.4% Aa Management(20%) Institutional Framework Aa Aa Operating History:5-Year Average of Operating Revenues/Operating Expenditures(x) 1.Ox Aa Notching Factors:[�1 Unusually Strong or Weak Budgetary Management and Planning Up Debt and Pensions(20%) Net Direct Debt/Full Value(%) 2.0% A Net Direct Debt/Operating Revenues(x) 1.1x A 3-Year Average of Moody's Adjusted Net Pension Liability/Full Value(%) 0.9% Aaa 3-Year Average of Moody's Adjusted Net Pension Liability/Operating Revenues(x) 0.5x Aa Scorecard-Indicated Outcome Aaa Assigned Rating Aaa [1]Economy measures are based on data from the most recent year available.[2]Notching Factors are specifically defined in the US Local Government General Obligation Debt methodology.[3]Standardized adjustments are outlined in the GO Methodology Scorecard Inputs publication. Source:Moody's Investors Service and US Census Bureau IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII niiV u1110 iron 20.10 11 wra1u;i';„'toni[110wilil 0 IIaHt„Ullmlate w irr„dk c iaVptsis P020 Moody',(ni-poira(ilan,I Ili Ivesku,Servi(o, im,Moody',,A imly(ics,Ilnc.and/a,urvii if(vi,ors suS cri-iltiatm(Colftecilively,"li)C)I)II's'') AU I gh I s I lwl-Vod (JR11 D11 I RA11IN(,SISSU11 I bIBY N100IMPS111NA 4 I 01ISS I RVI(1,111N(.AIN I Vc I U1 IS CIRI 1411 It A 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C()INAI 1)11 RLIDA RI INC I I MAIRK, All inrorinallon con[auned horerill 15 ObLlaincd by Nomy,s rroinsouice,Ib eved by lL Lculbcaccurate and I Because of the I Ly or hurnall ol'irnedcani Cal(linrol as Well as other hclom,howevorai.l.hinhilliation corflarcod herc'ln I';provldcd"AS IIS"wlrq0LUvi,,,o,A oriry arm 11,1001DY",lldolpl-,all rloce',sriiry lica,min-,lo III ilio Inroilinalion it uses Iin assigninga cledit Ialing is or slanctera qUalfty and lican souicss MOODY'S considers Lac be I inickidIng,when dj)j)1`I)j)1`We,un411endcnL thilid I S(LLJICPS 11 1OWeVel, I I,;n(fl an a[udhorand rallilof ul overy insfainco Indopendenily verHy larvaNdme inforinFdioll ro(olvod ill llhe I piroc(,,,or in prela116ine h I 11 ailnllc,aticrns, to the exrciqL peninu-Led by hvv,MOODY'S and its,direcLois,of lacers,employces,CgeiAs,I clarescil-NILives,licensors and sulapkirs disdaum imbiriLy I-c ally ricirsol,of oi-Nilty Ivraily indirect,sIceLlal,coinsequenlUal,or ii c Idrmial car ddinnagul,Whal-sovver dilaing from or Ili Lonnerlican wif1c div fibrillation corildlined herelin oir Llb'U e(I[or inal,rlillLy to LIW ally Such unlonnl&Oln,("Veil H MOODY'S oil any or its directors,ol lice i-I,ernipi.clyces,agents,I elpiresciUaltives,liconscirs of suipir)[1,irs is advised ul ad,,lice of ulc lossibilhuy 01 Such toases Or (`a1111,IgUI,11ICILI(Illlg bill 11_10L illuilled la:(a)ony Iloss or prv,wim or ploarlelli-I'Ve IllortS 01 (b)ally USS or d,riinage ai%ing wheiv the relevaini financial linsliminonit is nor 111C',LJINvCL Ora particular a Hit I,Nimg assigned by MCCIDY'S 10 UIP Pxo,nL penollied Ify law,MOODY'S and Its ulliericars,cri'll-pirs,employees,dgciUs,roproscinfalkcs, (onsors,and suplpfleirs dIsLidirui laIrtily fail direct ILI rurnriellsal-cry mwsor dairnigv,ciuwd In,my peiSlm or PlItIly,1111di-IdIlig bi-It 1101 hinim'd 10 by ally legligellc e(III-11 M lifffilig INILICI,wi[[[u[inismildi-I 0 Q Mily olti,ei iy1py,or ioity I il,oi,to,- hie, avoidance 01 doulbl,by law C,lilnoL be Occluded)oil tho 11aai I of",or diny conhingincy VvUllill or I HIS C0111 rol or,MOD)Y'S Orally or ils all eaoi,,,orkors,eirliployoov,agints, m1pirpsmdalivps,kpirloi,,nr,,qN,uPr,, ri-ory,or Iii coilim,clUoin widi[lip hrirlarillut[cill(ni'lluilw'd homill or I No LISP or 01 flabitily f(l u"P any Imch I'll'orimflioll NO WARRAINIY,I XIPRIEAS OR MIPI 11111),AS 10 1111 AL(LJIRA(Y, I 111\11 11 111\41 SS,(0111111PI I I IIIVI SS, NI RCI IAIN Wall 111 Y OR 11111 INI SS I OR ANY 1PAIR111CUI AR PURPOSI CA Ali CI RI D111 RAIIING,ASSI.WINI INI,01111 R 011111NION OR 111'411 ORIMAI 1101N 11S GIVI IN OR I 13Y I 111A ANY I ORIA OR MAININI IsVVI IIAiSGI VI R. Moody's lnvos[nis Sprvicp, inc.,a whotty nwined cir(,dil ratlingnF I( r I le,, goin(y aubudiary or I(,orpvi�Aloln�111(0"),IIPI Orly lllSCIO�P-,Lhat 1`110,�kAL101",nr cuphl (�curltlm(Ii ILI I I , rorporale and murucipA bondc,debeinilurov,nolLes and commerdal,pdpr)and pircrenred suLd<I by Moody'slinvvsfor,Selvice,Ilna.have,prior Lo rating, ,I& ')a 'N I oed(o pay'Co Moody',, il servi,,, , ro, irvcm i Ing,,opliniona and,,erlace,,rel idered I�y I I I(�(n 11 aingil IS Ili om�1,000(o approxlirml�ely S?,IM,000 M(( r nd I widy's invest orsSei vike a[so I Ldin poticics and proredures Lcaddr(-a,Il III independen(e or rioody', nv(,�Aoi' Scl-Aco credr.nilUings clad(I I prose-es,Ili I ronnatiol I rogd1rdil ig ,i lain ri-iiiaiulan,tiia(I exi"t bohivomn Or IVC 0and ra(ed oin(Rlps,and I onlihes vV1110 hold nrodt ralricy,from I Ihrro',h01',S0I\,f(('r-Jud have,Lau PLI-Airly I elported to Lhe Sl C an ovaleiship InLcrcSt IIn 101 inom Illail %,is 130SLed annually aL www.moodys.corn under the headhing"IlnmesUci Rel-al.lons Coirlcoiw[e Governance Dire(for and Shareholder Allitia(inic Pohry," Addiriclin,41 Leirinns lorAustralia oiinty:Any purchc ition VntoAustrraha or rhIS(10CUIlleli'll,IS pursualil,to thc Awdiallian I inaimal,servaes I icense or I ws arrii,ate,i,400(jy,s invest,ois Service Pry L iruledl AMIN 61003 i3AA 6SCAI Sl 336969 and/or I Ail Ausli-allia Ply I td AMIN 94 101,136 91?Al l 383j69(as alplpllcdbl(�), I hk doLuincint Is Intended to be I only to"Whoresate dients"within the menining or seoicin 761G of Lhe CorporaLicins Act `001 Ily conitinuing to access Lhul,docunnei'll,from vvithin Auatiraha,you relpirusunf_Lu I haLyou ar(�,or oic arcossing the dOCI-111110A aS d I-elpireselflaitive Of,a '\ohole�alu divinil"ond LIrl nuil-heir you imir ilil,l,iUlly you oarc�enf will directly oir iuiadiincLly d'issc^minaLe IPois doculmeurL ur Its(onitenNs Lo"roltail clienIN"wil-hin the III secitioll/6,116 or Urio(oiIpoiarSIqsACL?00'I.i al ilLiilp,iis an opinion as to Lliecirc,diLwolLI1111-iessoP'ade�bI.obligaLlon d HIC ISSURT,imLon Uliuu(]UlLySeCLIlilleSOfLlleiSSUCI-Ol-aIlly`DI1T10kUCLIIUy_11haLluavallablelia I linvcslois owinodcredt M,V11Pd1by1"C0dy'S rjvviiiedBlullbsddliryor ACC) Acody's!sl ju1:,jn1<K,("1\yS1I")isawh(tilly O\AmrdriediLiaLilip agency ail)sidlai-yorl\,111(1< 1111SIjisimi aladitionalfty 111herviore,oredo N161ROCIr"dit Zahllg; 11\1011 INICYROOPIM RA[Mer,,arc,VlIigiaPdIhyP.rn sunder US laws NIIIAKcind I p 2a1c aredil with 111he japaii I fiam ial Sal vice,,Agnincy ond I li,�ir regishralloin iminbersai o I"A Coinim[""Innuil MJI(Koi Is1til"J(as apl,ullcal le)hereby dlscicasu than rnost'issuOls of ctebl stcaalltlm'ir(Inch+d'ing torpor"att't slid uneuui'icilral Ira,rr'Ic'1s,clelseiileue:'s,dates end cemnrns'Io'itil lnalyuu'q err 1 Otc�1 rec'1 sIudkrdLl,dby1Nj1Q<,Ci flSl J(a�,app,lucalrla((have,laricrr t:ca assu=url neat f a1 uy c�redll rating,lag„read(u 11'aay(cr IAJIICIC err IIV41 1(��st>apphcapale}hear crediU stung csl:rinlvu is arrd s rviir.e;, IRDI)aRrINUMBEIR fl232044 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 5 111111111C 20201 11 exhigton 1,110mill ol�1111k:U111milate�o iredk minalyshu 111111111111111 CLIIIE:J(`V'T SIE:JRVIICIE:,S .Ma Ad& Tylooryw's MVESTORS SHMCE u n„.ro+ „ 2� umgv vn it"I"ownu°u rr� .a � ,llr un vii d.m� u u !,,rs s AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Fiscal Year 2020 and Fiscal Year 2021 Financial Status PRESENTER: ITEM NUMBER: Carolyn Kosnoff, Assistant Town Manager for Finance/Comptroller I.3 SUMMARY: Attached please find the Finance Review Memo #2 for ongoing discussions on the impact of COVID-19 on the Town's finances. As we initially discussed, we will continue to update the Board and keep the discussion moving forward. We are recommending that we wait until late August or early September to hold a budget summit on this impact so that we have the best information possible going forward into Town Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 6:30pm ATTACHMENTS: Description Type ff.ud ct IImpabc°9 I\&:.asuc,42 (bver Memo 1 CIS'' �a� �v Amur � "'�=`�" '� Memorandum To: Select Board From: Jim Malloy, Carolyn Kosnoff and Jennifer Hewitt Date: May 29, 2020 Re: Second Update on Fiscal Impact from COVID-19 Shutdown The purpose of this memo is to provide the Select Board with several updates to the response to the pandemic that will have a budget impact in FY2020 or FY2021. The State recently announced that they will be distributing $502 million of the $2.67 billion received in CARES Act funding to municipal governments. Lexington's share is $2,979,363. As passed, the funding can only be used for COVID-related expenses. A Congressional amendment is pending to allow the funds to be used for revenue replacement; it has passed the House, but is awaiting action in the Senate. Additional pockets of funding from the CARES Act are becoming available, including $149,000 for COVID-related expenses at the school department, including Personal Protective Equipment (PPE), and/or technology, and smaller grants from the Health and Human Services portion of the CARES Act and from The Mass Health Officers Association. Secondly, Governor Baker has released an initial reopening plan, which begins to lay out a timeframe for opening in phases. Extrapolating from that timeframe, we can begin to solidify revenue and budget impacts to further inform projections. However, since a revised FY2021 state budget has not been issued yet, it will be difficult to accurately forecast the Local Aid impact. The Massachusetts Taxpayers Foundation (MTF) is now forecasting a $613 (19%) shortfall in state revenues, compared to $413 last month; in the absence of a final budget, we continue to use conservative reductions in Chapter 70 of 15% and unrestricted general government aid of 35%. Finally,residents and commercial property owners have been taking advantage of the delayed deadline for property tax bills, as well as the deferred interest for motor vehicle excise bills. There is a notable delay in receipts, and staff will be closely monitoring revenues throughout the month of June 2020. It will be difficult to accurately forecast final FY2020 revenues given the revised deadlines. If there is a larger revenue shortfall in FY2020 than anticipated, it will reduce the amount of Free Cash available to support the FY2021 budget, and fund ongoing capital programs in FY2022. 1 Appendix A- Updated Fiscal Background Two months of experience have confirmed the initial expectations that the biggest impact on Town finances will be from revenue shortfalls, not additional spending items. The following steps have been taken to provide flexibility: 1. Both municipal and school staff have been encouraged to forego spending in FY2020 if unneeded due to the shutdown of town buildings. This will increase FY2020 Free Cash, for use in FY2021 or FY2022. Lexington Public Schools anticipate turning back at least $3 million in FY2020. 2. A Town (municipal/schools)hiring freeze has been implemented for non-essential staff. 3. Annual Town Meeting (ATM) will be asked to approve the FY2021 budget as proposed, with the exception of eliminating the additional transfer into the Capital Stabilization Fund ($1.77 million), and reducing the transfer into the OPEB Stabilization Fund($1.18 million). Both of these items are funded from Free Cash, and will allow$2.95 million in funding to offset anticipated revenue shortfalls in FY2021,reducing the need to draw from other sources, or take other actions. 4. Town Assessor staff have been working to complete review of recently completed Building Permits to ensure that valuations are accurate for FY2021, and the full amount of available New Growth is captured. Any new growth above the $2,750,000 projected in the FY2021 budget will offset revenue losses. 5. Supplemental Bills were issued on February 1st and May 1st, and a final set are being prepared for June 30th. These are already generating revenue in FY2020, with some carrying forward into FY2021. 6. Staff have begun planning for managing available COVID-19 funding sources, including CARES Act funding and FEMA reimbursements. In addition, the following options may be considered as the situation evolves - • Reduce or remove Program Improvement Requests • Furlough staff who will not be fully utilized due to reduced operations. • Adjust municipal and school budgets to reflect changes due to prior bullets, as well as additional program adjustments. • Draw from Stabilization Funds - Lexington has funds available in various locations that could be used to offset revenue shortfalls. These include the General Stabilization Fund ($9.86 million), the Capital Stabilization Fund($25.16 million), and the Special Education Stabilization Fund ($1.15 million). 2 c o c o \ o C, 00 r- O N m+ M o O r ao •.r v. a � '� u Lr'. --i � SE3 �f-1 fif3 59 Ef3 Ef3 6R 63 69 N M M CO �p V1 N O N N r M O M W '� 07 00 '-O Fly M N N N cz fA EA EA 6A 6A fA H4 M M ^ OO OO ,ry o00 Do DO N O'1 h O �•I w CD kn 4_ N kn en N N N EA Ef} 69 of 6A FA 6A 5n EA H3 In o � oc M M M o iA sA EA 4A sA �.s 4A f' y O o0 7 N N oo O p O C3 oc N y O V1 h O Vr O Ln kn r^.; un O.,y 01 O J, N Vl V) r'. 00 N ;Tovi M M N Q) E/9 64 69 EA EA EA 6A US 6A IA r- N N Noc 00 O oe Ov� OO M knen ol 'IT -� ;To N o cn U a' 69 64 6A cA £A EA 6A sA 5A In l o l o EA EA 69 Ff3 69 EA 6R Eos EA 6A v.. oc a, L o0 N N M O M U � � N -� ct O y l� .--� '�G M :� M16 O In V OMO ONO OIc 0, Ic rS 'IQ N .� 01 N O M 00 AO 7 : C� ^ter Ln Vo -T 77, — 07 !:� N O Ln kn kn O O O O� "'� NO M O C1 V1 V) In M 00 V1 M M In M O •,� N v N O O� O IC 00 � 69 64 6A se Ffj EA 6A 6A 6BIn b4 N 00 In O •--� � M M O U r.y CC V 00 14 O � G> U N U h l� cc M O Vr c0 O �, 69 Cf} 69 FA 69 Fi3 69 Cf3 EA Gn O v Fil 5 a 4o w Further descriptions of the revenue adjustments: 1. Property Tax Levy - The biggest revenue source to the Town is from Property Taxes, which are controlled by Proposition 2'/z. At this point, it is unclear how much of an impact the shutdown will have on the payment of property tax bills. Lexington has traditionally had a strong collection rate of 99.5% or more. The final tax payment for FY2020 is due on June lst as approved by the Select Board, and payments for the first three quarters of the year have been strong. Updated projections reflect a 1% shortfall on FY2020 collections; with a 1% shortfall estimated to continue for the full year in FY2021. For comparison purposes, the Uncollected Property Tax rates in FY2009 to FY2011, the most recent fiscal downturn, were 0.4%, 0.8% and 0.1%, respectively. 2. State Aid - The area most likely to be impacted is State Aid. Per news reports, the state is projecting $4 to $6 billion in lost revenue from an overall $43 billion budget(10-15%). State education aid (Ch. 70) is $5 billion, or 12% of the overall state budget, and is unlikely to be spared in the final budget adjustment. In addition, Lottery sales have experienced a 35% decline due to the closure of bars and stores where many sales occur. This will have a direct impact on Unrestricted General Government Aid (UGGA). The tables above take a conservative approach to project that in FY2020, a portion of the final state aid payment for both Ch. 70 and UGGA will be withheld, and that in FY2021, there will be a 15%reduction in Chapter 70 and 35% in UGGA. 3. Local Receipts - This is a broad category that covers a variety of areas. The main impacted items are noted below. A summary is included in Appendix B. • Motor Vehicle Excise will likely receive slightly more FY2020 revenue than budgeted, but a small reduction is projected in FY2021 since residents may be unlikely to buy new or more expensive cars in a period of fiscal uncertainty. • Other Excise includes Meals and Hotel/Motel local option taxes. These are not being generated with hotels and restaurants shut down, so the final quarter in FY2020 is eliminated, and the FY2021 projections are cut by 75%. • Rentals - Staff recently reviewed the cell phone tower contracts and updated projections to a more realistic level. • Departmental-Schools is primarily derived from Medicaid reimbursements. However, the state has recently updated its guidelines to dramatically restrict the services eligible for reimbursement. LPS staff have been working to understand and respond to the updates,but that effort is on hold with the school closures. FY2020 has been adjusted to what has been awarded to-date, and FY2021 has been further reduced, both in response to the updated guidelines, and the fact that schools are closed so services are not being provided. • Departmental-Municipal captures a wide variety of activities, and is primarily impacted by a reduction in Ambulance Fees since less accidents are happening during the lockdown, along with a reduction in Lexpress fares, offset by slightly higher revenue from net metering. • Licenses and Permits is primarily from building permits which have already exceeded projections for FY2020, but no further revenues are projected. In FY2021, the already conservative projections are maintained, and will depend on how quickly and to what 4 extent development of both commercial and residential properties rebounds after the lockdown. • Fines and Forfeitures is experiencing a reduction since enforcement of parking, speeding and other offenses has greatly diminished during the lockdown. • Investment Income benefited from a healthy interest rate environment in the first 8 months of FY2020, which fell off dramatically in March 2020 due to Federal Reserve action. FY2021 has been updated to reflect continued minimal interest rates. 4. Revenue Offsets - are adjusted by $400,000 in FY2021 in recognition of the mild winter in FY2020, which will not require carrying forward a deficit for snow removal costs. 5. Revenue Set-Asides - are adjusted in FY2021 by removing two items -the $1.77 million transfer to the Capital Stabilization Fund, and $1.18 million of the contribution to the OPEB Stabilization Fund. The resulting $2.95 million is recommended to be held in reserve to help offset potential reductions in State Aid and local receipts. In addition to the items noted above that affect the General Fund, the following revolving or enterprise fund activities are being monitored: • Recreation Enterprise - Spring programs have been cancelled, and staff have been working with families to issue refunds or credits for future programs. While the expenses of holding programs,primarily from paying the instructors and aides, will not be incurred, the enterprise fund does have fixed expenses which are offset by the revenue-generating programs. Thankfully, there is a small balance in the enterprise fund to offset a shortfall,but the General Fund may be asked to offset some of the losses once the final impact can be calculated. • Water/Sewer Enterprise - Fall 2019 usage was slightly less than projected,but Spring 2020 usage has been on track; each fund is projecting a slight revenue shortfall in FY2020. Each fund does have a small balance that could be used as an offset. Staff will continue to monitor revenues over the coming month. • Liberty Ride Revolving Fund- Through careful management, the Liberty Ride has been able to offset its operating expenses with ticket sales in past years. However, operations have ceased due to the lockdown, and no further revenue-generating activities are anticipated through June 30t". Expenses through March 31st exceed revenue by $17,100, and some minor staff expenses are charged to the account each pay period. The fund ended FY2019 with a $10,000 balance, which will somewhat offset the deficit. Town staff are reviewing the viability of the Liberty Ride during the 2020 season and whether this program should be eliminated this year. • Visitors Center Revolving Fund- The re-opening of the Visitors Center was unavoidably delayed due to the lockdown. While the gift shop was temporarily housed in the Cary Memorial Building, it generated considerably less income than needed to support staff. The FY2020 budget anticipated this, and provided $98,000 in General Fund support during the transition. As of March 31 st, the updated fund balance was $23,000. The cost of continuing to pay staff during the lockdown is projected to be $25,000, generating a loss of$2,000. This negative balance of$2,000 is added to the FY2019 balance of($6,660), and will reduce General Fund free cash. 5 • Compost Revolving Fund- The Hartwell Avenue site is running with more limited hours. The Spring season typically generates revenue from compost sales and contractor permits, both of which will likely be impacted by the shutdown. Thankfully, the fund had a balance of$740,000 at the end of FY2019, which is available to offset any shortfall in FY2020. Additional Spending Impacts Based on experience so far, the bulk of COVID-related spending is isolated at Health, Fire and Police, with some ancillary expenses at Information Technology, Facilities and the Town Manager's Office. Direct-response costs will likely be reimbursable from FEMA (75%), with remaining costs eligible under the CARES Act. These costs are described further below— • Health— Costs include additional staff to assist with contact tracing and quarantine monitoring. Most of these costs in FY2020 will likely be offset by a state grant. • Fire—As EMTs respond to COVID-19 cases, some are exposed and must be quarantined to prevent further spread. While they are out, other staff cover via overtime shifts, which are deemed reimbursable. Fire is already anticipating a transfer from the Salary Adjustment account due to a contract settlement that was not built into their original personal services budget. Further transfers from the Reserve Account may be needed to offset the additional overtime costs. • Police— Similar to Fire, some overtime shifts may be needed to back fill for exposed officers who are quarantining, and a Salary Adjustment transfer will be needed for a contract settlement that was not built into the original Police personal services budget. However, the chief does not anticipate that any additional funds will be needed since he will realize a $50,000 overtime savings from the cancelled Patriots Day events. We will continue to monitor the situation. Finally, officers are providing additional security to the Aloft hotel as a 24/7 detail. The arrangement with MEMA is for the Town to apply for FEMA reimbursement first (75%), with MEMA providing the remaining 25%. Staff are working to understand how best to access the FEMA reimbursement process, with the intent to submit claims on a regular basis. • Information Technology—Additional equipment and subscriptions have been purchased to support remote working. Total value and ability to absorb within the available IT budget is still pending. • Facilities—There were some additional expenses due to cleaning buildings, particularly schools,but those additional expenses are being offset by the savings from having the buildings closed. As the Town plans to reopen buildings, there will be some costs from and b theF department reconfiguring space to adhere to safety and distancing guidelines. • Town Manager—A new subscription for Zoom and other services are being covered by the Town Manager's Office. There is sufficient funding in the current budget to cover these expenses. • Select Board- There have been additional legal costs from establishing a virtual Town Meeting. There are sufficient funds to absorb these costs in the current budget. 6 Conclusion Updated analysis anticipates a small revenue shortfall in FY2020, which may not be realized if state aid is not cut, and if property tax bills are paid by June 30th. The General Fund should not have material deficits in the FY2020 year-end fund balance; however, the reduction in revenues may result in a lower than anticipated free cash balance at the end of the year. This may be offset by a concerted effort from budget managers to forego unneeded spending due to town buildings being closed and some projects being delayed. In regards to the FY2021 proposed budget, staff will continue to monitor financial indicators and state and federal guidance on projected revenue. While the magnitude of the situation is currently unknown, the Town has multiple options available for closing a revenue gap in the coming year. 7 \Q r N'C u ff3 bR H3 sH 69 xt3 69 s4 b9 69 Es3 69 bR ': to O O O oc O _eA > I-C N N M >0 � M �O - M 01 ,--� O O GTy W) N -� ff3 69 64 69 69 b4 69 69 ff3 ff3 69 69 b4 O Cl O O O O O oc O O N y O (= O O 0 O O M O O O O O V) 00 .-ti M 00 O M N O 00 kri � jl O �O M VO kn D, N v') aV) N b9 59 64 b9 b9 69 Ef3 64 b9 b9 64 b9 64 00 d' O V) M 01 M 't V) 0O 1,0 O Q r O 00 c o0 Q M 00 M a1 M N IO o0 0o c N a m l-- O C oG r- M' M - O O M N L I N'^� •-+ V) 0O v kn M d' O 00 N l U u C C d d bR H3 sR3 69 A�9 69 59 409 69 Ef3 69 bR N O O M O oo V `O iz m � Ln � N O M V) "�C N GO L N — GD N W) M V) AO � M � � � N N ti Lr ff3 69 64 69 b9 b4 69 69 ff3 ff3 69 b9 b4 00 O•� N M V' 01 N oc [-- h (11 �O GLi � 59 b9 bS 59 b9 bS Ef3 64 59 b9 b4 b9 b4 \O V) OO �O M kn M a1 M v 01 01 N O M N N � oc GTy V"1 ,-ti N N 69 69 ci3 FA 69 b4 69 69 69 69 ci3 69 64 N O O O It O O O N O O 0, O O O 0� O O V-� oc O O N Q M O v') O \-O kn M 00 OO O O oo ti oO 00 O 4 N � N O � N oc N � M � -t � Ln 0 N W) O ff3 Ff3 b4 b9 69 b4 69 69 b9 Ff3 69 b9 64 N M N N kn kn O M O tr) M V) V-) N VO l� M 01 AO OO � M 01 �t � M M I�O �O l 0) --� r- 00 V) It u^ N 01 01 ZO 01 01 — N W) N 0\ O 00 •n�l N -t M W) � 0, N M 00 00 N C> �O �O M AO �t M 11O l — � N N M .--i N NCJ 59 b9 bS 59 69 64 E6 Fi4 b9 b9 bS 59 b9 CU V H CL N ,S' O Z v W U P" 0 p �1 a AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Creating a 20mph Safety Zone in the Area of Lexington Center PRESENTER: ITEM NUMBER: Board Discussion T.4 SUMMARY: Attached please find updated material and the proposed vote the Select Board is being asked to take in relation to creating a 20 MPH zone in the center. While there is a motion provided, it's understood the Board may wish to discuss this and have additional input with a vote at a future meeting. SUGGESTED MOTION: Move that in accordance with the provisions of MGL Ch. 90, See. 18B adopted by Town Meeting at the Annual Town Meeting in 2017 and later accepted by the Board of Selectmen on May 8, 2017, the Select Board hereby implements the following Special Speed Regulation: 20 MPH Safety Zone in Lexington Center Street Location Regulation STREET LOCATION REGULATION Massachusetts Avenue From Harrington Road to Woburn Street 20 MPH Safety Zone Bedford Street From Harrington Road to Massachusetts Avenue 20 MPH Safety Zone Hancock Street From Bikeway Crossing to Bedford Street 20 MPH Safety Zone Meriam Street From Bikeway Crossing to Massachusetts Avenue 20 MPH Safety Zone Waltham Street From Massahcusetts Avenue to Vinebrook Road 20 MPH Safety Zone Woburn Street From Hayes Lane to Massachusetts Avenue 20 MPH Safety Zone FOLLOW-UP: iIATV AND APPR(IYTMATV TTMF "N A(_VVnA- 6/15/2020 6:35pm ATTACHMENTS: Description Type D Spoed Rcgulafion Cmo.r Meam D Incus Map Gwm Melll]K) ❑ So 61,y Spoed Zone graphic s%gns Backup MilenM D Reporl (Awel.Win) VOTED : IN ACCORDANCE WITH THE PROVISIONS OF MASSACHSETTS GENERAL LAW CHAPTER 90 SECTION 18B ADOPTED BY TOWN MEETING AT ATM 2017 AND LATER ACCEPTED BY THE BOARD OF SELECTMEN ON MAY 8, 2017, THE BOARD OF SELECTMEN HEREBY IMPLEMENT THE FOLLOWING SPECIAL SPEED REGULATION: 20 MPH SAFETY ZONE IN LEXINGTON CENTER STREET LOCATION REGULATION Massachusetts From Harrington Road to Woburn Street 20 MPH Safety Zone Avenue Bedford Street From Harrington Road to Massachusetts 20 MPH Safety Zone Avenue Hancock Street From Bikeway Crossing to Bedford Street 20 MPH Safety Zone Meriam Street From Bikeway Crossing to Massachusetts 20 MPH Safety Zone Avenue Waltham Street From Massachusetts Avenue to Vinebrook 20 MPH Safety Zone Road Woburn Street From Hayes Lane to Massachusetts Avenue 20 MPH Safety Zone DATE OF PASSAGE Name: James Malloy Title: Town Manager, duly authorized CERTIFICATE OF VOTE OF THE LEXINGTON SELECT BOARD This is to certify that at a meeting of the Lexington Select Board duly held on the day of [ ], 2020,the Select Board voted as follows: VOTED: To approve the 20 MPH Safety Zone as allowed by MGL c. 90§18B; accepted by Town Meeting on March 20, 2017 and adopted on May 8, 2017 by the Board of Selectmen. VOTED: To authorize the Town Manager to execute said Special Speed Regulation — 20 MPH Safety Zone in Lexington Center Nathalie Rice Town Clerk [DATE] - o Nl ti E� tlp �'t9 g k mm'i can qa F u� u j uumuu r J � t �o i a1 w oI , w F' N / N W'LO W C7 �'t9 1 can J V ltl H A' l P Y� N {1 N �r VI I w s o �6 y N I ✓ x .,,... WyN ��/f � �. III 1)r„ O �k Vr o III III I �mms �N / w 6, i APRILITI Massachusetts Avenue & Bedford Street Safety Zone Study Lexington, Massachusetts PIRIII I:.I1a CDI� Lexington Select Board I'I,I PAIR) :3Y Transportation Safety Group 1625 Massachusetts Avenue Lexington, MA 02420 1�a :Api ill 28, 20 20 Executive Summary Chapter 90 of the Massachusetts General Laws (MGL) governs speed limits on all streets and highways throughout the Commonwealth and the Massachusetts Department of Transportation (MassDOT) has established procedures to define appropriate speed limits. MGL c. 90 section 18B provides municipalities the ability to establish safety zones at a speed limit of 20 MPH in accordance with the MassDOT Procedures for Speed Zoning for areas conforming to the stated guidance. At Annual Town Meeting on March 20, 2017, Lexington Town Meeting voted to accept the provisions of MGL c. 90 §18B. On May 8, 2017 the Board of Selectmen (BOS) voted to adopt and implement MGL c. 90 §18B. By adopting this provision, the BOS has the authority to establish 20 MPH safety zones. The Transportation Safety Group (TSG) conducted the following analysis and recommends that the BOS establish a 20 MPH safety zone in Lexington Center. This report has been developed to establish the Lexington Town Center and Battle Green area as a safety zone with a regulatory speed limit of 20 MPH. Criteria Speed limits within a Safety Zone must be set at 20 MPH and are intended to be used in areas where vulnerable road users are present.Areas include parks, high pedestrian areas, and retail centers. Safety Zone speed limits are the only regulatory speed limit that municipalities can adopt on town-owned ways without approval from the Massachusetts Department of Transportation (MassDOT). Safety Zones cannot be placed on state highways without prior written approval of MassDOT. Below are criteria identified by MassDOT and Transportation Safety Group (TSG): • Street should be adjacent to land uses that are likely to attract vulnerable users. (MassDOT) • Safety Zone should contain one or more areas that have potential conflicts between motor vehicles and vulnerable users that warrant a reduction in speeds such as crosswalks, driveways, or side streets. (MassDOT) • The minimum length of the Safety Zone should be at least 1/4 of a mile and it should not extend more than 500' beyond a side street unless an applicable land use continues along the adjacent block. (MassDOT) • Street has a crash history involving pedestrians and/or cyclists. (TSG) • Evaluation of this above criteria shall be accompanied by an engineering study. (MassDOT) 1 L:\Planning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Proposed Safety Zone Location and Limits Given the criteria above, TSG determined that the area from the western end of the Battle Green at Harrington Road including both Bedford Street and Massachusetts Avenue, along Massachusetts Avenue to just beyond the intersection of Woburn Street and Massachusetts Avenue was appropriate for a Safety Zone.Additionally, the side streets of Waltham Street to Vinebrook Road and Hancock Street, Meriam Street, and Woburn Street to the intersections with the Minuteman Commuter Bikeway are included Figure 1 -Locus Map rr r a 9 e f r r Ui p, r - � l G' l t °Fb � a � Air � llyi zz`s , r r� P k a ' n 2L:\Planning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Roadway Character and Transportation Demands Massachusetts Avenue is an east-west transportation facility providing connection from the Interstate 95/Route 128 corridor to Lexington Center and other town neighborhoods along with communities east of Lexington including Arlington and Cambridge. Massachusetts Avenue is the major roadway through the town center, At the Battle Green the roadway splits with Massachusetts Avenue to the south of the Battle Green and Bedford Street, which carries the majority of the traffic north of the Battle Green. Through the proposed safety zone, Massachusetts Avenue is listed as an urban minor arterial west of the intersection with Bedford Street, and an urban principal arterial to the east. Along the Battle Green it carries one lane of traffic in each direction, with parking along the curb and sidewalks on both sides. Through the town center Massachusetts Avenue expands to two lanes in each direction with sidewalks continuing on both sides. The roadway transitions down to one travel lane in each direction for the final 1,000 feet of the proposed safety zone. On street parking is present throughout the proposed safety zone, however there are no delineated bicycle lanes or shoulders. Bedford Street extends northwest from the intersection with Massachusetts Avenue, forming the north border of the Battle Green. Similar to west section of Massachusetts Avenue, Bedford Street consists of one travel lane in each direction with on-street parking and sidewalks on both sides. Bedford Street is listed as an urban principal arterial. Traffic Massachusetts Avenue and Bedford Street carry significant traffic volume. Traffic volume counts were conducted in 2013, to provide a basis from which to evaluate traffic conditions in the town center. Based on the Automatic Traffic Recorder data (ATRs), the 2013 seasonally adjusted Average Daily Traffic (ADT) on Massachusetts Avenue through the town center is approximately 14,000 vehicles per day(VPD). Table 1 provides a summary of the Design Designation Data for Massachusetts Avenue and Bedford Street. 3L:\Planning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Table 1 Traffic Data Massachusetts Avenue Bedford Street (near of Parker St.) (near of Winthrop St.) Posted Speed 30 mph 25 mph 30 mph ADT(2013) 10,220 vpd 14,405 vpd 13,655 vpd K 0.11 0.09 0.09 D 55%(westbound) 52%(eastbound) 55%(southbound) T(Peak Hour/Average) 4.7% 13.8% 4.7% T(Daily) 4.2% 13.4% 3.1% DHV 1,095 vph 1,270 vph 1,170 vph DDHV 600 vph(westbound) 665 vph(eastbound) 640 vph(southbound) Traffic Abbreviation definitions: ATR—Automatic Traffic Recorder ADT—Average Daily Traffic(includes both directions on a road) K—Peak Hour Factor(percentage of daily traffic that occurs during the peak hour) D—Directional factor(percentage of peak hour traffic going in one direction) T—Truck percentage DHV—Design Hour Volume(K x ADT,amount of traffic during the peak hour) DDHV—Directional Design Hour Volume(D x DHV) Land Use and Surrounding Area The proposed safety zone is approximately 0.6 miles (3,200 feet) through Lexington Center. Zoned Center Business and Government Civic, the vibrant corridor is home to restaurants, retail businesses,two theaters, offices, library,visitor center, and municipal offices. In addition, Lexington Center is home to several historic sites. The Visitor Center situated on Massachusetts Avenue across from the Battle Green hosts over 100,000 visitors a year. Eight public streets intersect and 14 crosswalk cross the 0.6 mile proposed safety zone. Given the active retail and tourist attractions there are vulnerable users present. Lexington Center is a popular destination where pedestrians, cyclist, bus riders and vehicle drivers converge. The two MBTA bus routes have six stops in the corridor while all six Lexpress Routes originate at Depot Square immediately adjacent to the corridor. The Minuteman Bikeway supports an estimated 400,000 riders a year (over 5,000 users per day on busy summer weekends) and parallels Massachusetts Avenue. The adjacent to proposed Safety Zone corridor and commercial and tourist area are single-family homes on 5,000 to 15,000 square-foot lots. In addition, there are several multi-family developments. Lexington High School is approximately.25 miles from the proposed safety zone.After school many students walk to the town center amenities. 4L:\P1anning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Accident Data The Massachusetts Department of Transportation tracks accidents through the Highway Safety Improvement Program (HSIP). There are a number of accidents involving pedestrians, bicycles and vehicles in the proposed Safety Zone. Table 2 Crash Clusters Crash count Fatal/serious 2007-2016 HSIP Pedestrian 25 5 Cluster 2007-2016 HSIP Bicycle Cluster 13 2 HSIP Cluster 2014-2016 22 3 �!� Top 200 Intersection Cluster 57 1 2014-2016 Source: MassDOT Top Crash Locations per statewide crash system at the Registry of Motor Vehicle based on weighted ranking. An accident cluster involving pedestrians shown in blue runs almost the entire length of the proposed Safety Zone. Between 2007 and 2016 there were 25 crashes involving pedestrians; five of which were fatal or serious. A large crash cluster involving bicycles exist in the western half of the proposed safety zone. Between 2007 and 2016 there were 13 crashes involving bicycles; two of which were fatal or serious. A crash cluster located at the intersection of Mass Avenue and Woburn had 22 crashes between 2014 and 2016. And the notorious intersection of Hancock/Bedford/Harrington had 57 crashes during the same period, one of which was either fatal or serious. This crash location is on to the HSIP Top 200 Crash Location list; meaning that this location is in the top 200 crash locations for the MAPC area. 2016-2018 data gathered from the Lexington Police Department reflects similar data. Police data is not classified as to user type. 5L:\Planning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Table 3 Lexington Police Department Crash Data Investigated Crashes Non-Investigated Crashes Total 2016 25 40 65 2017 24 40 64 2018 18 43 61 Source:Lexington Police Department 2016,2017,2018-Mass Ave/Woburn intersection to Captain Parker Statue Crash data provided by the Lexington Police Department shows that in a three year period there have been 190 accidents in the proposed Safety Zone Accessibility There is a continuous existing sidewalk system along Massachusetts Avenue and Bedford Street through the Town Center and side streets of Hancock Street, Meriam Street, and Woburn Street. The surface treatment varies with a combination of brick, cement concrete, asphalt, and stone dust. The system is in general compliance with ADA/AAB regulations,with the Town performing maintenance and upgrades to the area every year. The existing sidewalk along Massachusetts Avenue consists of 6' to 8'wide sections on the south side of the roadway. Between the Battle Green and the Town Office Building, the north side of Massachusetts Avenue contains 1,100' of walkway area varying in width up to 36',with 6'wide sidewalk extending east to the limit of the proposed safety zone.There is a 5' to 6' sidewalk encircling the Battle Green, with asphalt along the Massachusetts Avenue side and stone dust along Bedford Street and Harrington Road.The sidewalk along the north side of Bedford Street is cement concrete with an approximate width of 7'. Additionally, the Minuteman Commuter Bikeway runs parallel to the proposed Safety Zone corridor offering additional multi-modal access to the Town Center. Users can access the Bikeway at various points between the crossings at Hancock Street and Woburn Street. 6L:\P1anning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou Recommendation/Summary As previously discussed, the proposed Safety Zone was evaluated based on the five criteria set forth by MassDOT and the Lexington Transportation Safety Group. Land Uses: The corridor is surrounded by land uses that attract vulnerable users. In addition to the retail and restaurant locations along this corridor, there are also several historical and municipal buildings. These include the historic landmarks of Lexington Common National Historic Site (Battle Green), The Old Belfry, Buckman Tavern, Depot Square (the Lexington Depot building and Emery Park), and the Hosmer House. The municipal facilities include the Lexington Visitors Center and Chamber of Commerce, Cary Memorial Library, Town Office Building, Cary Memorial Building, and Police Department. Other uses that attract vulnerable users include the U.S. Post Office, Hancock United Church of Christ, the Lexpress and MBTA transit access, and multiple child care centers. Conflict Points: There are several conflict points within the proposed Safety Zone.There are six intersections that contribute significantly to the overall traffic. There are also seven minor intersections adding to the conflict points.Additionally there are three bikeway crossings and eight mid-block cross walks. Length and Limits: The proposed Safety Zone is 0.6 miles (3,200 feet) with limits set at intersections. Land uses that attract vulnerable users extend to the proposed limits. Crash History: As demonstrated in the 'Accident' section, there is significant documentation identifying this Town Center corridor as having an above average number of accidents. Several intersections and crossings within the proposed Safety Zone have been included on MassDOT's online interactive Top Crash Locations Map as Top 200 Intersection Crash Clusters, HSIP Crash Clusters, HSIP Bicycle Crash Clusters, and/or HSIP Pedestrian Clusters. Engineering Evaluation: After evaluation of the data and information provided, the limits as proposed comply with the criteria set forth in developing a Safety Zone, and demonstrate the necessity to have one in place. 7L:\P1anning\Center Safety Zone\FOR BOS\Center Safety Zone Report_dean_4_28_20.dou AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Amendment to the Regional Housing Services Office Agreement PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.5 SUMMARY: Attached please find an extension with the Regional Housing Services Office between Lexington and the several towns listed in the agreement. Our staff continues to be supportive of this relationship and recommend extension for three months until the renewal this Fall which will be for a 3-year period. SUGGESTED MOTION: Move to approve the agreement between the Town of Lexington and the Regional Housing Services Office for 90 days as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 7:05pm ATTACHMENTS: Description Type RIIFSOAnnvnnn{nnent fin-IF Y2I (bver Memo AMENDMENT The agreements by and between the Towns of Acton, Bedford, Concord, Lexington, Sudbury, Wayland and Weston, dated June 1, 2017 and amended July 1, 2018 and July 1, 2019, and the Town of Concord and Lincoln (the"Municipalities"), dated August 28, 2019 (the "Agreements"), to share services of a Regional Housing Services Office provided by the Town of Concord, which are incorporated herein by reference, is hereby amended, effective July 1, 2020, as described below. WHEREAS, there now exists in the Commonwealth of Massachusetts a state of emergency due to the outbreak of the novel coronavirus ("COVID-19"); WHEREAS, the Municipalities desire to extend the Agreements to September 30, 2020; WHEREAS, the Municipalities desire to make payments toward the Fiscal Year 21 ("FY21") year in advance of the new term of the Agreements in accordance with Exhibit B. NOW, • Section 1. Term. This Section is amended by deleting "after a term of three years on June 30, 2020" and adding"on September 30, 2020" so the entire section reads: Term. The term of this Agreement shall commence on July 1, 2017 and shall expire on September 30, 2020 unless earlier terminated as set forth herein. Any municipality may withdraw from the Agreement as defined below. The Agreement may be renewed for additional three-year terms as voted by each municipality through its respective Board of Selectmen by January 1 of the year of the expiring term. • Exhibit B. Fee Structure. This Exhibit is deleted and replaced in its entirety with the Membership Fee Schedule Chart for FY21, attached hereto as Exhibit B. [SIGNATURE PAGES FOLLOW EXHIBIT B] #1101751v11 114" a g t RHSO FY20 IMA Extension Exhibit B Membership Fee Schedule Chart for FY21 The participating municipalities will proportionally share the total cost of operating the Regional Housing Services Office. The proportional share is determined based on the percentage of hours planned to support each municipality for core services as represented in the fee schedule. FY21 Membership Fee Schedule FY21 Total FY21 Q1 Q2, Q3, Q4 Hours % of hrs Fee Amendment Remaining FY21 Acton 384 11% $29,950.00 $7,487.50 $22,462.50 Bedford 384 11% $29,950.00 $7,487.50 $22,462.50 Concord 615 17% $47,967.00 $11,991.75 $35,975.25 Lexington 384 11% $29,950.00 $7,487.50 $22,462.50 Lincoln 192 5% $14,975.00 $3,743.75 $11,231.25 Maynard* 140 4% $10,920.00 $2,730.00 $8,190.00 Sudbury 935 26% $72,925.00 $18,231.25 $54,693.75 Wayland 165 5% $12,870.00 $3,217.50 $9,652.50 Weston 370 10% $28,858.00 $7,214.50 $21,643.50 Total 3,569 100% $278,365.00 $69,591.25 $208,773.75 This fee structure does not include payment for additional hours in excess of the allotted hours or for additional supplemental services which will be proposed and invoiced outside of this agreement. * FY21 Budget includes Maynard as a new community #1101751v12 114" a g t RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF ACTON By its Town Manager Date: , 2020 #1101751v13 114" Y;„ RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF BEDFORD By its Town Manager Date: , 2020 #1101751v14 114" a g t RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF CONCORD By its Town Manager Date: , 2020 #1101751v15 114" a g t RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF LEXINGTON By its Town Manager Date: , 2020 #1101751v16 114" a g t RHSO FY20 IMA Extension Hereon duly authorized and executed as a sealed instrument, TOWN OF LINCOLN By its Town Administrator Date: , 2020 #1101751v17 114" a g RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF SUDBURY By its Town Manager Date: , 2020 #1101751v18 114" a g t RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF WAYLAND By its Town Administrator Date: , 2020 #1101751v19 114" a g t RHSO FY20 IMA Extension Hereon duty authorized and executed as a sealed instrument, TOWN OF WESTON By its Town Manager Date: , 2020 #1101751v110 114" �11 RHSO FY20 IMA Extension AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Determination of Tree Hearing- 497 Concord Avenue PRESENTER: ITEM Chris Filadoro, Supt of Public NUMBER: Grounds/Tree Warden& Dave Pinsonneault, Director of Public I.6 Works SUMMARY: Attached please find recommendations from the Tree Warden and from the Tree Committee which contain different recommendations on the value of the tree at the Cotting School at 497 Concord Avenue. The Tree Warden recommends replacement value of$8,400 for the Town to replant trees as per the bylaw(attached). I discussed this with Dave Pinsonneault, DPW Director who indicated since we don't have the capacity to undertake this at this time, that their recommendation is that this will be twice this amount or $16,800. The Tree Committee is applying a different standard and is recommending replacement value of$39,850. Given the difference, I have requested that Town Counsel opine whether it is possible to use a different standard than what is provided for in the Town's bylaws, which is also attached.. SUGGESTED MOTION: Move to authorize the removal of the non-hazardous public shade tree at 497 Concord Avenue, with the property owner paying $16,800 for the value of the tree. or: Move to deny the removal of the tree at the Cotting School located at 497 Concord Avenue. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 7:10pm ATTACHMENTS: Description Type D Tree Wanlen Rowmnvndlation Cbven melyu D Slalenx,,w.fiom CuamnAlee fktckup Mate6al D Staferrunt to-omconcerned Neighbors ("Am"I melyu D Slalenx,,w.fbrnKA)ffing School fktckup Mate6al D Tree ByL%v ("Anel melyu D FOW ('01HISCI Oj)i IiOtl OU Mkig L6011 Cover Memo t3`+ M Rho Q75 tiQ Town of Lexington c A Department of Public Works AaaR 19" Public Grounds Christopher Filadoro Superintendent Tel: (781)274-8300 Fax: (781)274-8385 MEMORANDUM TO: James Malloy, Town Manager for the Town of Lexington FROM: Christopher P Filadoro, Public Grounds Superintendent/Tree Warden RE: Determination on the Tree Hearing for Street Tree at 497 Concord Ave. DATE: May 29, 2020 Jim, On May 27, 2020 I met on site with the representatives from the Cotting School, the engineer whom did the traffic study, Town Engineering staff, Planning staff, board members from the Tree Committee who each had an objection, and members from the neighborhood who had objections as well. We discussed in length the three options listed below: • Option 1: Original proposal that was approved by the Planning Board which is to remove the 42" oak tree, excavate the area for proper base layers in preparation for asphalt. The Town would seek mitigation for this tree. This scenario lead to the Tree Hearing as per Chapter 87 as a request to remove the oak tree. This would allow for emergency access and improve the sightline. • Option 2: The 42" oak tree would stay in place, a retaining wall would be constructed on the west side of the property line in order to shift the entrance over far enough to achieve the 20' width for emergency access. This would also require a few more trees to be removed. A certified arborist concurred with our idea to perform an air spade excavation off the root system so that the new base layers can be installed in preparation for asphalt along with increasing the grade elevations to protect the roots. This process along with a two year maintenance plan to monitor and also inject root enhancement products if needed to make sure the tree suffers minimal to no damage. The main issue that we still have is that the sight line issue the traffic study outlined in his study and the tree could be compromised. • Option 3: Remove the 42" oak tree to open up the site line issue, save as many trees on the west side of the driveway, and use either the Lexington Tree Bylaw mitigation outline to determine the replanting for the school to provide or use the appraised value to determine the replanting or amount of funds to be deposited into the Lexington Tree Fund. 201 BEDFORD STREET•LEXINGTON,MASSACHUSETTS 02420 The Cotting School has had an appraisal on the 42" oak tree, this appraisal came back at $39,850. The appraisal was performed by Matt Foti, I will attach the appraisal to this memo as well. The tree bylaw would mandate that either the 42" be replanted by 14- 3" trees which species would be recommended from the Lexington Tree Manual planting list, or pay a mitigation fee of $8,400. I will also attach a memo from our last Tree Hearing which shows how we referenced the Lexington Tree Bylaw Mitigation Rules and had the contractor plant them himself along with working with myself to identify planting locations. Please contact me with any questions or concerns, Christopher P. Filadoro Cc. David Pinsonneault, Public Works Director Marc Valenti, Manager of Operations June 10, 2020 Select Board, Town Of Lexington Lexington Town Office Building, 1625 Massachusetts Avenue, Lexington, MA 02420 Dear Select Board, Thank you to the Board, the Town Manager, and Town staff for the time spent on this issue. The Lexington Tree Committee met on June 10, 2020 and, by a vote of 6-0, voted in favor of the following statement: "The Lexington Tree Committee recommends consideration of all possible options that will allow the 42" Oak tree at 497 Concord Ave. to remain, and recommends due diligence in protecting the tree during construction if the tree is to be saved. If, ultimately, approval is given for the removal of the tree, we recommend that the appraised value of the tree be paid to the Town for deposit in the Lexington Tree Fund for allowing removal of the tree. The fair market of$39,850 has been determined by the attached tree appraisal dated June 1, 2020 by Matthew Foti, a certified arborist and appraiser using an industry standard method." Representative of the many municipalities using this standard are: Barnstable MA, Sandwich MA, New York City, Marietta GA, Seattle WA, Austin TX, and Providence RI. In the past, because we were unaware of this standard, other approaches were used, on an ad hoc basis, to inform required payments/plantings. Now that we have a fair value appraisal, we do not see it in the Town's best interest to apply guidelines that are acknowledged to be inapplicable for a Town owned tree and that significantly undervalue the tree. Respectfully, Gerry Paul, Chair Lexington Tree Committee Matthew R. Foti Landscape Design & Construction, Inc. 30 Fairbanks Road Lexington, MA 02421 781-862-1010 www.fotilandscape.com Fax: 978-670-2140 Email: matt@fotilandscape.com Email: alice@fotilaridscape.com June 1, 2020 Megan Buczynski, P.E., LEER AP Activitas, Inc, 70 Milton Street Dedham, MA 02026 Dear Megan, Per your request I have determined a monetary value for the 1, 42" DBH Quercus Bicolor (swamp white oak) located within the Town of Lexington right of way directly adjacent to 497 Concord Avenue, Lexington, A. It is my professional opinion that $39,850.00 is a fair value for the above mentioned tree. I used the Reproduction Method with the trunk formula technique to arrive at this value because this is the method most commonly used for trees greater than 10" DBH (or largest available replacement size). The base value for a 100% specimen oak of this size is $87,255.00 but I allowed for depreciation relative to this tree's current condition including health, structure and form. Further depreciation was applied due to functional limitations as the tree competes with adjacent trees and external limitations that include pruning for both power lines and road clearance over the life of this tree. Information gathered to complete this appraisal was obtained from the most current "Guide for Plant Appraisal", 1 Oth edition June 2019 as sanctioned by the Council of Tree and Landscape Appraisers, American Society of Consulting Arborists and International Society of Arboriculture. If you have any further questions please do not hesitate to call me. Si Matthew R. Foti Massachusetts Certified Arborist#1278 Registered Consulting Arborist#695 Qualified Plant Appraiser RECEIVED Dear Select Board Members, JU E 4, 2020 SELECT BOARD Thank for hearing the Neighborhood's concerns at your meeting on May 18th and authorizing the formation of an advisory committee. Progress has been made, but we still need your help to save the Oak. The expanded neighborhood is united and passionate about saving the majestic oak. • The neighborhood objectors, previously at 35, have increased to 67, including 7 town meeting members. (Exhibit petitions). All signers are from precinct 3 and immediate abutters. The petition states our wish to save the Town tree at 497 Concord Avenue to preserve the residential character of the Concord Avenue neighborhood. Cotting argued previously that the 42 inch historic oak needed to be removed to widen the drive to provide a 20 ft 2-way drive to provide Fire truck access. Since then Cotting's engineer has presented an alternative Plan similar to what the neighborhood had suggested. This new plan would save the tree and shift the drive to the west and relocate the boulder in the entrance to the drive. This new plan allows for adequate fire ladder truck access and saves the Oak. Mei Tuo at 501 Concord Avenue has agreed to give the town and/or Cotting an easement (attached) at the easternmost corner of their land giving more width at the entrance of the reconfigured drive. This allows a stone retaining wall to be built, rather than the block wall (proposed by Cotting due to narrowness at entrance of the drive with their property line) and increases visibility of sight line to the left. The sketch (attached) shows the new alignment that saves the tree. • Regarding sight lines, The 42" Oak on the east of the drive is located slightly over 10 ft. back from the curb and the telephone pole and box is located slightly over 4' back from the curb. This puts the driver exiting on the right side of the drive sufficiently in front of the tree not to have his/her view obstructed. This occurs at 12' back from the curb. Technically driveways are to have 14.5' sightlines from the curb, yet few driveways meet this requirement. • To further understand the set-back compliance issue, a survey was conduct of all public roads, commercial and school egresses (25) from Spring Street to the Belmont Line along Concord Avenue. The results of this study (Exhibit compliance) showed that only 36% of the intersections complied with the 14.5' set back requirement. Further the roads that did not meet compliance had visibility for sight-lines reduced to 12.5' -7.5' or an average of 9.5'.The new plan that saves the tree also has good sight-visibility at 12' and meets a higher standard than a majority the public road and commercial exits along Concord Ave, (even through it is only classified as a driveway by the Town). The petitioners and neighbors therefore respectfully request, as allowed for in the Limited Site Plan Review, that the Select Board save the 42" Oak and request that Cotting return to the planning board to agree to an alternative plan that saves the tree and still facilitates their road construction plans. Respectfully submitted on behalf of the above referenced neighbors, Sharon Cerny, June 4, 2020 RECEIVED Dear Select Board Members, SELECT BOARD 1 am willing to give the Town and/or Cotting an easement of a few feet at the eastern front corner of my property to allow the 42" Oak tree to be saved at 497 Concord Avenue. I understand that this will not affect my ownership and that the details will be discussed with me before any work commences. I request that the necessary work for the drive be done in a manner, to the greatest extent possible, that retains the natural beauty and harmony of this area, including the stone walls and trees on the left hand side of the drive. 1 would request that the new retaining wall at the corner be built out of existing stones and the large boulder currently blocking the drive be relocated at the corner of my property. Respectfully, Mei Tuo 501 Concord Ave RECEIVED Jl1NE 15, zaza Dear Select Board Members, SELECT BOARD In addition to my earlier materials, and the petition, I have learned that there is not a specific 14.5' sight-line visibility standard for driveways. I believe the 14.5' set-back refers to the MassDot/AASHTO standards for Roads. (The vertex(decision point) of the departure sight triangle on the minor road should be 14.5 ft[4.4 m]from the edge of the major-road traveled way.) The petitioners earlier had raised the issue that the proposed 497 Concord drive was dangerous as it did not have the proper offset with Barberry Road. AASHTO standards 6.8.2.1 for Spacing Between Public Street Intersections call for a minimum of 75'at 35-40 MPH (and higher at higher speeds) and the actual offset with Barberry Road is only 37.5.' This is a major reason why we felt the 33 additional parking spaces required for Cotting's expansion should be accommodated by Cotting expanding their western lot up to the 100' wetland boundary to accommodate these spaces on the main campus (an alternative plan was provided). However, the petitioners and abutters were told that the reason the AASHTO requirements for offset did not need to be met was that 497 Concord was NOT A ROAD (although 2 lanes, 20 feet wide with a stop sign) but IT WAS A DRIVEWAY. Now the AASHTO requirements for Roads is being applied to the DRIVEWAY, when the standard is for a ROAD, not a Driveway. ASSHTO discusses Driveways separately from Roads and has no specific requirement of a 14.5'set- back for driveway. I believe the AASHTO regulation that deals with this issue is section 9.11.6 Driveways The function of driveways is similar to that of public intersections. Driveways should be designed consistent with their intended use. It is desirable that they be designed and located to meet criteria for intersection sight distance and other design elements set forth in this chapter. However, where this is not practical, they should be located to provide the best reasonable sight distance and meet other design criteria to the extent practicable considering such factors as functional class, speed, and traffic volume of the roadway relative to the volume and type of vehicles using the driveway, as well as accessibility requirements for sidewalks that cross driveways. Therefore although desirable to have a 75" offset, it was not considered practical so an offset of 37.5' was allowed. In line with the same reasoning a set-back of 14.5' might be desirable but is not practical keeping the tree, and a set back of 12' allows safe visibility and exceeds the average set-back of 9.5' of 56% of the intersections along Concord from Spring St. to the Belmont line (see attached compliance study). Therefore it appears that there isn't a strict 14.5 ft. requirement that needs to be met for driveways, and the cars exiting the drive at 497 Concord Ave. will be sufficiently in front of the 42' oak tree to make visibility safe, especially with the additional width provided by the easement. Respectfully submitted On Behalf of the Neighborhood Sharon Cerny RECEIVED JUKE 15, 202 SELECT BOARD Compliance with 14.5'Sight Line Setback for Two-Way Drives Exiting on Concord Avenue from Spring St. to Belmont Line Intersection: Yes No Unclear Comments: Benjamin Rd lower X Only 8.5' to left due to large tree, inclined bank Field Road X Only 10 'to right due to hill Only 8.5' to the left due to hill and trees Benjamin Rd X Only 10-11' to left due to utility pole, curve and crest of upper Road; 8' on right due to utility pole,trees & crest of rd. Old Shade Street X Only 9.5' to right due to stone wall and trees Only 10.5' to left due to utility pole and trees Barberry Road X Cotting Exit Ok to left. Only 12-12.5'to right if trees Main Campus X trimmed Cotting/Mary Perry X Only 8 ft at left and 10 ft at right Artis X School House Lane X Only 12-12.5' due to embankment/utility pole Hampton Road X Bright Horizons: X Questionable as sign obstructing to left and Utility pole/trees partially obstructing to right Gas Station/DD X Kite's End offices Only 7.5' on right due to trees, pole, and curve Exit on Concord X in the street. Kitson Park X Ok if branches trimmed April Lane X Obstructed by brushes and retaining wall Canizzo Brothers X Only 10.5 to left due to evergreen bush. Goddard School X Ok to right, Only 8' on left due to partial obstruction of Large tree and utility pole Intersection: Yes No Unclear Comments: Blossom Rd. X Only 12' to right due to tree and incline in road, and 12' to left due to trees/pole. Scott Rd. X Only 8.5'to right due to fir tree; 8.5 to left due to to incline in road,trees, utility pole and embankment. Hutchinson Road X Chadbourne Road X Left is obstructed by utility pole/stone retaining wall. Walnut X Only 7' on left due to utility pole and large evergreens Potter Pond X Avalon X But needs branches trimmed Pleasant X Totals (25) 9 14 2 (36%) (56%) (8%) 497 Concord X Meets requirement on right; 12' on left due to (Subject) 42"Oak. Conclusion: This survey looked at 2S intersections exiting on Concord Avenue to assess compliance with the sight line requirement of 14.5' set back from the edge of the road. Residential drives were excluded for this survey to provide a higher standard for roads and other exits from school or commercial businesses. Of the 25 intersections reviewed, only 9, or 36% complied. 14 or 56% clearly did not comply and an additional 2 (8%) intersections were questionable regarding compliance. The reasons for non-compliance included large trees, curves, inclines and cresting of road, stone walls, embankments and utility poles. The sight-line distance in cases of non-compliance had the sight lines reduced from 14.5'to 7.5'-12.5' (for an average reduced set-back of approximately 9.5') The subject drive in question at 497 Concord Avenue meets the required setback for on the right, but does not on the left due to the 42 "oak. At approximately 12'the sightline requirement on visibility on the left turn is met. As the majority of intersections along Concord that are either public roads or commercial or school intersections do not meet the set-back requirement and in fact average 9.5 ft reduced sightline, it seems reasonable for the Select Board to allow the tree to stay with a reduced setback to 12' RECEIVED JUKE 4, 2020 pdbcl- t ca SELECT BOARD .. Nekp .e „ .. '2 23, a"k• A "�, f, w w �. � 2 3 " S 14 + � H Or (�e—j em _... L t 0 ck 4LU ra-( ,s " e- :' RECEIVED JUKE 4, 2020 SAVE PROTECTED TREE SELECT BOARD We the Undersigned object to the removal of the 42 " niature Oak at the entrance to 497 Coln(,;ord Avenue, L.(';,x1ngton MA, This Is a protected shade tree Linder the M,ass�,ich usetts Shade Tree Act (MGL C hapter 87, S3 as a n"iended 1) We want to keep 0'1e resr_dentlal quality of our neilghborhood arid do not want the tree to be reri-�,-)ved to create a two way accessfor, the Cotting parking Iot. Vve also have been told by Cotting that they would like to keep the drive as natural as possible, As the drive can be widened to two lanes by rel-noving the large stories on the westerly slide of the drive, we request the I-OW) Use this alternative and aHow the tree to remairi. We also suggest that other rnifigation eff oils be cons�dered by the "Vown to make this drive safer. such as a right hand turn only cin exifing. We also respectfully re�qUest that this petition be accepted in place of our appearar)ce 011 TUe,,-;,day April 21st at 8 afTi as, Massa ch usetts will Still be Under at "Stay at home" or-der due to the Covid 19 pandernic. Nan'ie City MA Zip TM1 MEM13ER PREC. 3 Road/Street Sharon Cerny Lexington MA 2421 US 4/17/2020 Barberry Kakis Fuchs Lexington MA 2421, US 4/17/2020 Barberry Carol Miller Lexington MIA 2421 US 4/17/2020 Barberry Letha Prestbo Lexington M'A 2421 US 4/'17/2020 rM rnerriber Concord Phil Press Lexington MA 2421 US 4/17/2020 Concord I)eborah Lapides Lexington MA 2421 US 4/17/2020 Barberry Ann Senghas Lexington MA 2421 US 4/17/2020 Concord Christopher Mainhard Lexington MA 2421 UIS 411712020 Concord Mary Ned Potis Lexington MA 2421 US A11712020 Concord Ml a r i n a Thorn son Lexington MIA 2421 U S 4/117/2020 Concord Bob Harris Lexington MA 2421 US 4/17/2020 Concord Sally Bowie Lexington MA 2421 US 411712020 Barberry Gordon Harris Lexington MA 2421, US 411712020 Field Robert Rotberg Lexington MA 2421 US 4/17/2020 IM rnernber Barberry Catalina GUillerr-nety Lexington MA 2421 US 4/1-8/20120 Barberry Forrester Cole Lexington MIA 2421 US 4/18/2020 Barberry Nancy Seasholes Lexington MA 2421 US 4/18/2020 Concord Mary Brinton Lexington MA 2421 US 4/19/2020 Fi(2,1 d Wilharn Redpath Lexington MA 2421 US 4/19/2020 Barberry jererny Gauld Lexington MA 2421 US 4/20/2020 Barberry Sheryl Rosner Lexington MA 2421 US 4/20/2020 Barberry I uis, Alvarez I exington MA 2421 US 4/20/2020 Stonewall Julie Medley Lexington MA 2421, US 4/20/20,20 Barberry Stephanie Hanks Lexington MA 2421 US 4/2,0/2020 Barberry Darwin Adams Lexington MA 2421 US 4/20/2020 Field Eric Teicholz Lexington MA 2421 US 4/20/2020 Barberry Michael Levfton Lexington MA 2421. US 4/20/2020 Concord Murray Lapides Lexington MA 2421 US 4/20/2020 Barberry Lindsay Sanjurjo Lexington MA 2421 US 4/20/2020 Old Shade Michael Martignetti Lexington MA 2421 US 4/20/2020, TM member Barberry 'Cynthia Pi1tch Lexington MA 2421 US 5/1.7/20201 Barberry �Mei Tee Lexington MA 2421 US 5/1.8/2020 Concord Mary Zeytoonian Lexington MA 2421 US 5/18/2020 Potter Pond Jennifer Aliber lexington MA 2421 US 5/29/2020 Barberry Jorge Quiroz Lexington MA 2421 US 5/29/2020 Barberry wary Roeder Lexington MA 2421. US 5/29/2020 Field John Winkelman Lexington r MA 2421 US 5/29/2020 Field Courtney Apgar, Lexington MA 2421 US S/30/2020 'I'M' member Barberry Joshua Apgar Lexington MA 2421 US 5/30/2020 Barberry Dennis SanjLjrjo Lexing,ton MA 2421 US 5/30/2020 Old Shade Randall PaUlSen Lexington MA 2421 US 5/30/2020 Barberry Jarnie Katz Lexington MA 2421 US 5/31/2020 Barberry Ashish Marnanii Lexington MA 2'421 US 6/1/2020 Barberry Arica Mamania Lexington MA 2421 US 6/1/2020 Barberry GUY Weinzalpfel Lexington MA 2421 US 6/1/2020 Stone waH Christopher hess Lexington MA 2421 US 6/1./2020 Barberry David Kessler Lexington MA 2421 US 6/1/2020 Barberry Ryo Flotta Lexington MA 2421 US 6/1/2020 Concord l-.4otta Yoko Lexington MA 2421 US 6/1/2020 Concord Jeanne McDermott Lexington MA 2421 US 6/1,/2020 Field Martha Pavlakis Lexington MA 2421 US 6/1/2020 Barberry Ted Finch Lexington MA 2421 US 6/1/2020 Barberry Margaret Read-Weiss Lexington MA 2421 US 6/1/2020 Field David Simons Lexington MA 2421. US 6/1/2020 Field Lin'Tong Lexington MA 2421 US 6/1./2020 Concord Nivedia Mehra Lexington MA 2421 US 6/1/2020 Concord Anshu Mehra Lexington MA 2421 6/3/2020 Concord David Berman Lexington MA 2421 US 6/3/2020 Field Steve Romansky Lexington MA 2421 US 6/3/2020 Barberry Maxine Rodburg Lexington MA 2421 US 6/3/2020 Concord Jose Varon Lexington MA 2421 US 6/3/2020 Concord Rena F Mailiszewski LexingtonN MA 2421 LJ S 6/3/2020 TM mernber Concord Judith TeicWz Lexington MA 2421 US 6/3/2020 Baberry Stanley Yap Lexington MA 2421 US 6/3/2020 TM mernber April Lane Cynthia Arens Lexington MA 2421, US 6/3/2020 TM member Kitson Park. Emily Whiting Lexington MA 2421 US 6/3/2020 Barberry 81 v k e w A Tradition of Innovation and Excellence Since 1893 453 Concord Avenue • Lexington,MA 02421 • 781 862-7323 •www.cotting.org June 15, 2020 Dear Lexington Select Board, Thank you for taking time, especially during this period with so many complex issues to consider, to hear the concerns about the tree at 497 Concord Avenue. Cotting School has taken the opportunity to meet with concerned neighbors and representatives of the Tree Commission, as well as representatives from the Planning and Engineering Departments and a member of the Planning Board. The Tree Warden was helpful in gathering us together on two occasions to look closely at alternatives in hope that we could come to a resolution. We believe, in the proposal attached from our consultant Activitas, we present to you the best alternative that considers the safety, ecological, regulatory and financial interests of all of the represented parties. Because the tree impacts sight lines and access to fire apparatus, we are furthering our application to remove the tree and reaffirm our commitment to mitigate the removal of the tree through a contribution to the town tree fund or compensatory plantings. We did offer alternatives to our original plan, referenced above, after listening carefully to our neighbors and others who sought input. We have explored every option for access on our property and are presenting you with a plan that meets all regulatory requirements and is the most responsible plan in the opinion of the engineering experts we engaged. We have been willing to work with our neighbors throughout this process, including: paying for evergreen screening for a neighbor across the street, improving screening with 91 evergreens along the driveway to our property, limiting lighting disturbance as much as allowed, and working with the town on a crosswalk and other speed mitigation issues that affect our community along Concord Avenue. Despite our meetings and revised work, the neighbors are unwavering in their position. They offer a partially formed alternative that includes requiring Cotting School to obtain an easement from an abutter. This abutter has not been present at any meeting nor have they offered anything in writing to the school to demonstrate a willingness to participate in this plan. These plans have not been developed by a civil engineer nor reviewed by a traffic engineer. Furthermore, while this plan saves the tree, it creates new sight line and safety concerns and unnecessarily delays the School's work. We would like to remind the Select Board and members of the community that we did not ask to remove the tree. We asked to have access to our property. Safety concerns raised by the Fire Department and our neighbors during the Limited Site Plan Review created a condition whereby we needed to remove the tree to create adequate sight lines and access for fire apparatus. Therefore, we request an approval to remove the tree at 497 Concord Ave to allow us to proceed with our building and landscaping project. We understand we will need to compensate the town for permission to remove the tree. However, in arriving at a dollar figure for this mitigation, we are asking the Select Board to consider Cotting School's mission and financial burden during this unusual time in our history. Cotting School serves students with moderate to severe special needs. Recognizing the importance of our school community and consistency in the lives of our students and their families, we began remote learning immediately after our Medical Director recommended closure. Today we are keeping staff employed and students engaged by offering 350 live lessons, as well as countless recorded offerings and posted activities. Given the extensive needs of our students, we are being asked to return to school as early as July if we can do so safely. With that re-opening comes substantial additional expenses in PPE, staffing considerations and facilities alterations to accommodate safe school protocols. Cotting has been a part of the Lexington community serving students with moderate to severe special needs since 1987. We are the second largest employer in town and have educated a significant number of students from town. There are currently 5 young Lexington residents who are Cotting Falcons and a number of Lexington residents in our employ. We are also, both as individuals and as a school, loyal patrons of a number of other Lexington businesses, such as Via Lago, Wagon Wheel, Wilson Farms, Panera and Nellio's. We feel fortunate that we have been able to continue our school construction project during this time because of generous donor support and the ability to use our quiet campus in a positive way. These new facilities will be invaluable to our students and school community as we come back together, both in the short- and long-term life of our school. Thank you for your consideration, David Manzo President ACTIVITAS landscape architecture civil engineering MEMORANDUM Subject: Lexington Select Board Meeting re: Tree Removal Project: The Cotting School Athletic Addition Project No. 18005.00 Date: 14 June 2020 To: Mr. Doug Lucente By: Megan Buczynski, PE Select Board Chair Principal Town of Lexington Delivery: via hand delivery Dear Mr. Lucente, As requested by the Lexington Select Board, Cotting's design professionals looked further into potential ways to save the 42" Oak tree at the 497 Concord Avenue entrance drive while allowing for the Fire Department and Cotting personnel/ visitors to have safe access to and from the properties at 489 and 497 Concord Avenue which support the main campus. Cotting School and their representatives met with the various parties requested by the Select Board on Wednesday, May 27th and Thursday, June 4th to discuss the 42" Oak Tree, and met with Planning Board on June 1 Oth to discuss the potential for a minor change to the plan reflected in Option 3 that is discussed below. At the meeting on May 27th, Meg Buczynski from Activitas presented three options. Option 1 was the original layout approved by the Planning Board during the Limited Site Plan Review process. Option 2 shifted the driveway west to maintain the 42" Oak tree. Option 3 shifted the driveway east to save additional trees along the western edge of the drive, but still removed the 42" Oak tree. The memorandum provided on 5/27/2020 is attached and explains the three (3) options in more depth. To summarize, Option 2 (saving the 42" tree) is not viable because the sight line layout does not meet the American Association of State Highways Traffic Officials (AASHTO) standard for sight line distances which is measured 14.5' back from the shoulder line. At this position a driver is looking directly at the tree. Giles Ham of Vanasse Associates, traffic engineer, further explained this issue and the 5/27 Meeting Notes email provide more information. In addition Vanasse issued a memo regarding the AASHTO standards. Cotting nor their representatives are willing to take on the liability of not following the AASHTO standard. Option 3 removes the tree in order to meet the AASHTO standard, but attempts to keep other trees that would have needed to be removed to maintain more of the existing tree canopy despite removing the 42" Oak tree. 11 t�, I nr k, 10 fir; 7 q i��i �� ' � tip i n �,, 17 w: i!��rr7� t�i�� i R � 1 .� �8 8 ,0¢'� N✓I or'rrcr,rr M r.J i..i rr N I Jura, A, %P, 1h,-, a:cdfing 1�i:h"'A I ik,dk lip_, H rriir�j 7G, 7 ,ai`.':y. Following the meeting on May 27th, Ms. Sharon Cerny and Mr. Bob Rutberg discussed the options with other objecting parties in the neighborhood. Per the on-site meeting on June 4th, Ms. Cerny stated that the neighbors are only interested in saving the tree and are not willing to accept a mitigation negotiation to remove their objections. A meeting was held on-site on Thursday, June 4th to review any additional information to date as well as bring Mr. Mark Sandeen up-to-date with the process. Ms. Cerny asked if a fourth option could be provided that moved the drive slightly more into the neighbors property requiring an easement to allow for a rock wall. However, as discussed this would not allow the drive to meet sight lines with the tree still in place. Following the meeting, Vanasse Associates (traffic engineer) reviewed how far over onto the neighboring property a car would need to be in order to have appropriate sight lines meeting AASHTO standards. Vanasse has shown in the attached Stop Site Distance diagram that in order to maintain the appropriate sight lines around the tree, a 20' wide easement onto the neighboring property would be needed, which far exceeds the potential easement parameters that the neighbor provided via email to the Select Board. In addition, this layout pushes the drive further west which is undesirable from the sight distances associated with the hill to the west. An important part of the discussion during the May 27th meeting was around potential mitigation for removal of the tree. The Tree Committee Chair, Mr. Gerald Paul, stated that he would like the Tree Committee to begin using valuation of a tree to establish mitigation for public trees. This differs greatly from precedent already set in town, most recently with the Grove Street Development project, that utilized mitigation in line with the Section 120-8.0 Mitigation of the Lexington Tree Bylaw for the removal of public trees on that project. Our understanding of tree valuations is that they are typically used in litigation proceedings when a tree is wrongly cut or damaged on private property, not in matters under extensive review as this project has been or in matters where 1/1 oth of a tree is falling over the property line onto pubic property. As noted previously, this removal falls under MGL Chapter 87 which makes no mention of tree valuation to be used for mitigation and in fact only mentions a fine of $500 if a public tree is removed without consent of the Tree Warden and/or Select Board (MGL, Chapter 87, Section 6). As such Cotting finds the use of valuation most unreasonable and unjustifiable in this situation. If this 42" tree was 4" back from its current position it would fall under the Tree Bylaw only, not Chapter 87. In consideration of this fact and the precedent set of using mitigation from the Tree Bylaw for the Grove Street Development project, the following are the calculations of what the removal mitigation would be: Calculation of Replacement Inches = 2 x inches removed = 2 x 42 inches = 84 inches. r, r'r`i I�' �Ai&i rl Sir, rt I I II,inrr7 �'/-is �� :::Pi,i�� t t� 1 07(; 7 6 1 1�,'J , � , 'FJ) J0 N✓I or'rrcr,rr M r.J i..i rr N I Jura, A, %P, I iLdk lip_, H rriir�j Mitigation Option 1 - Replanting of Trees (S 120-8.0 (1) (a) 1" of Caliper x Replacement Inches = 84" (tree caliper can vary so # trees vary) or (b) '/2" Caliper x Replacement Inches x 1 Tree / 3" caliper= (14) 3" Trees (trees must be from Recommended Large Shade Trees list of the Lexington Tree Manual) Mitigation Option 2- Contribution to Tree Fund (S 120-8.0 (2) $100 x Replacement Inches = $8,400 As requested by the Tree Warden and the objectors, Cotting did request and receive a valuation from Matthew R. Foti, Landscape Design & Construction that valued the tree at $39,850.00 using the Guide for Plant Appraisal, 10'h Ed. June 2019 as sanctioned by the Council of Tree and Landscape Appraisers, American Society of Consulting Arborists and International Society of Architecture. This differs significantly from the mitigation that is included in the Tree Bylaw which seems to make sense in consideration that valuation is typically used in litigation matters. Unlike developers, the Cotting School is not in the business of construction or profiting monetarily from construction. The Cotting School is a non-profit school providing outstanding and necessary services to children with special needs, an underserved population in our state. As such, it is Cotting's desire to make the contribution to the Tree Fund in line with the Tree Bylaw mitigation for protected trees as opposed to being in charge of planting trees around the Town. The contribution as calculated above would be $8,400. The Cotting School did present to the Planning Board on Wednesday, June 10'h for a Minor Plan Change to reflect the previously presented Option 3. Cotting had hoped this minor change would provide a more favorable layout by saving additional tree canopy to the west of the drive. However, this plan was met with resistance and members pointed out that the trees that would be saved in this revised option were invasive and less than desirable to save. Following further discussion, Cotting withdrew its application for consideration. Closing We hope this information provides the Select Board with the information needed to vote for the removal of the tree in question and determine appropriate mitigation. The Cotting School has done everything that has been asked of it in this process, has spent considerable time and money in meeting with Town officials and neighbors working on and considering the various options, and believes strongly that the original drive option that was accepted by the Planning 7 :tI ,ii r, r'r`i /�'�' �Ai&i rl Sir, rt I I II,inrr7 �'/-is �� :::Pi,i�� t t� 1 07(; 7 s,,'J , � , 'FJ) 10 P nri,rv�gor "li.JrI'I N I .June UT, u bki- hp;,: H "cva n 9 Board in their Decision is the safest and most reasonable layout for this drive. We strongly believe that it is time to bring this matter to conclusion so that Cotting can proceed with its project. If you have any questions please do not hesitate to contact me directly at (781) 355-7040 or by email at meb@activitas.com. Respectfully, II TAS /01,If),, Megan Buczynski, PE Principal attachments: 5/27/2020 Meeting Notes Matthew R. Foti Tree Valuation Vanasse Associates letter dated May 26, 2020 Vanasse Associates Stop Sight Distance Diagram i r'r'i , ) h A i&i :F rr S i r, r t I c: I i r;r r°r"i lrA�r ,�:P 1 R i:(,t t, I (h )O 6 1 5 i 8 2 2 0 0 From: Christopher Filadoro cfiladoro@lexingtonma.gov Subject: FW:Cotting Tree Meeting Notes Date: June 1,2020 at 10:35 AM To: gerryp@bu.edu, gjbloom@rcn.com, Sharon Cerny smcerny@aol.com, Mark Sandeen msandeen@lexingtonma.gov Cc: Ross Morrow rmorrow@lexingtonma.gov, meb@activitas.com, Sheila Page spage@lexingtonma.gov Good morning All, Below is the forwarded notes from e on the meeting last Week. Also we are anticipating the appraisal sometime tomorrow to share with you all, you should be able to read it before our meeting Thursday morning. Thanks, Chris From: Megan Buczynski [mailto:meb@activitas.com] Sent: Friday, May 29, 2020 5:29 PM To: Christopher Filadoro <cfiladoro@lexingtonma.gov> Subject: Cotting Tree Meeting Notes Chris -please find below my notes from the Tree Meeting on Wednesday 5/27. Please consider these a draft for your review and adjust as you think necessary. Thank you. Attendees Gerry Paul - Tree Committee Gloria Bloom - Tree Committee Sharon Cerny -Neighbor Bob Rotberg - Neighbor Chris Filadoro - LExington Tree Warden Ross Morrow - Lexington Engineering Sheila Page - Lexington Planning Dept. Charles Hornig - Planning Board Dave Manzo - Cotting School Bridget Irish - Cotting School Giles Ham - Vanasse Associates (Traffic Engineer) Meg Buczynski - Activitas On-site Meeting at 497 Concord Avenue at 9am on Wednesday, May 27, 2020 The following is a summary of the discussion at the tree meeting. - Chris Filadoro kicked off the meeting with introductions and a brief overview of why all were in attendance. The 42" oak tree is 4" onto Town property (the rest is on Cotting Property) and therefore is a Public Shade Tree which falls under MGL Chapter 87. - Meg Buczynski went through the history of the reviews already completed which included the Limited Site Plan Review process through the Planning Board which issued a Decision to approve the renovated driveway to support the existing houses and parking area. This was reviewed heavily by all departments including the Fire Department who requires a 20' drive there so their equipment can appropriately enter the site. Meg noted and Sheila Page and Charles Hornig confirmed that the parking spaces are important to the LSPR process to meet the narking requirements for the 2vmnasium nroiect. - Meg went on to explain the 42" tree is a vehicle site line issue into and out of the site. This was determined as part of the Traffic Study that was completed and accepted by the Planning Board under the Limited Site Plan Review process. It was also noted during the meeting that in addition to vehicles traveling along Concord Ave, there are a lot of bikers along Concord Ave, and the tree is certainly a site line issue for seeing bikers properly. - Chris noted that Matt Foti had been to the site to review the tree. Matt noted that the tree was in decent condition with special construction considerations can likely withstand excavation around the tree. Matt was also looping into the valuation of the tree. - Giles Ham of Vanasse Associates, went on to explain that the MassDOT/AASHTO standard for measured site lines is 14.5'back from the shoulder line of the road. Sharon Cerny questioned this noting she had heard that it was taken from the middle of the road, but Ross Morrow discussed that the distance changes when taken from the middle of the road and the final spot is the same in either instance. Giles went onto explain that his company is often an expert witness in court cases and the AASHTO regulations are what are held up in those cases. Ignoring that standard is a liability concern that Cotting, nor its consultants, are willing to take on. It was discussed that perhaps the Town should consult with their legal counsel to determine if the Town is willing to take on that liability of ignoring that standard and requiring the tree to stay. - There was back and forth discussion about other possible options. Meg explained the three options she brought to the site on the board. Option 1 was the layout reviewed and accepted by the Planning Board that removed the 42" tree, kept out of the setback line along the western property line, and removed trees along the western property line to fit the drive. Option 2 kept the 42" tree, moved the drive over into the setback line leaving 18" of space at the PL corner to allow for a small wall to make grades work, and removed quite a few trees along the western property line. Any further shift to the west of the drive would require construction (not just planting) in order to make grades and elevations at the site work on the neighbors property and is not something that Cotting is willing to consider. Option 3 was an attempt to compromise in order to keep more of the tree canopy by taking the drive from Option 1, shifting it east to save more of the trees along the west side. Cotting is currently working with Verizon to have the box on the pole raised which allows for that shift of the drive to the east. - Following back and forth about the options, there was general agreement that most likely the Town would not be willing to take on the liability of ignoring the AASHTO standards for site lines. As such the discussion turned to potential mitigation with the removal of the tree. - Gerry Paul noted that the numbers he originally stated during the Selectboard meeting may have been overstated, but would like to see a valuation of the tree. Meg noted that Matt Foti was working on a valuation. However, Chris noted that valuations have not been a standard or precedent in the Town and during the most recent Public Shade Tree hearing which was for the Grove Street development, Chris noted that the mitigation for Public Shade Trees was consistent with mitigation in the Tree Bylaw in regards to protected trees and the Developer of that project replanted trees to meet the bylaw requirements. - The discussion moved to whether or not a donation to the tree fund consistent with the mitigation outlined in the Tree Bylaw was most appropriate. Gerry noted that he was concerned that money would go into the fund, but it would take a long time for trees to actually be planted. He also noted that he has a preference to start using valuations for public tree mitigation. Chris noted that this is not consistent with what has been required in the past. Each noted that further conversation between themselves is warranted about that topic. Meg noted that Cotting's preference would be to donate to the tree fund in line with Tree Bylaw mitigation for protected trees and that a change in precedent does not seem appropriate in consideration of how far along all these processes with the Town have already gone and that valuation is not noted anywhere within the MGL Chapter 87 or the Tree Bylaw. - Sharon Cerny asked about locations of potential replanting. Chris noted that replanting can be in front of a person's house or within 20' of the sidewalk into a person's property with their permission of course. Ross did note that when the sidewalk project was going on the Engineering Department struggled to find home owners who wanted trees planted on their property. Sharon noted that she tried, but that things got caught up with rhododendron species selection. Sharon asked if trees could be planted in the general location of the 42" oak. Chris noted that when they replant they try to do it in spots that are not heavily canopied as the area at 497 Concord Ave currently is. It likely doesn't make sense to replant in that location, but if there are spots there that are out of the site lines, then that is certainly a possibility. - Further discussion/back and forth ensued about the various options and potential mitigation, but no final recommendations or compromises were made. Gerry and Sharon noted that would go back to the neighbors/people who filed objections to the tree removal about the discussion and options presented. - It was discussed that another meeting/conference call is warranted to discuss results of the conversation with objectors. A date and time has not been set. Megan Buczynski, P.E., LEED AP Principal Civil Engineer I Activitas Inc. 70 Milton Street Dedham, Massachusetts 02026-4310 (d) (781 ) 355-7040 (o) (781 ) 326-2600 (m)(781 ) 375-8663 (e) meb@activitas.com (w) www.activitas.com Matthew R. Foti Landscape Design & Construction, Inc. 30 Fairbanks Road Lexington, MA 02421 781-862-1010 www.fotilandscape.com Fax: 978-670-2140 Email: matt@fotilandscape.com Email: alice@fotilaridscape.com June 1, 2020 Megan Buczynski, P.E., LEER AP Activitas, Inc, 70 Milton Street Dedham, MA 02026 Dear Megan, Per your request I have determined a monetary value for the 1, 42" DBH Quercus Bicolor (swamp white oak) located within the Town of Lexington right of way directly adjacent to 497 Concord Avenue, Lexington, A. It is my professional opinion that $39,850.00 is a fair value for the above mentioned tree. I used the Reproduction Method with the trunk formula technique to arrive at this value because this is the method most commonly used for trees greater than 10" DBH (or largest available replacement size). The base value for a 100% specimen oak of this size is $87,255.00 but I allowed for depreciation relative to this tree's current condition including health, structure and form. Further depreciation was applied due to functional limitations as the tree competes with adjacent trees and external limitations that include pruning for both power lines and road clearance over the life of this tree. Information gathered to complete this appraisal was obtained from the most current "Guide for Plant Appraisal", 1 Oth edition June 2019 as sanctioned by the Council of Tree and Landscape Appraisers, American Society of Consulting Arborists and International Society of Arboriculture. If you have any further questions please do not hesitate to call me. Si Matthew R. Foti Massachusetts Certified Arborist#1278 Registered Consulting Arborist#695 Qualified Plant Appraiser MEMORANDUM TO: Ms. Bridget Irish FROM: Mr.F. Giles Hain,P.E.' ". Cotting School Vanasse&Associates,Inc. 453 Concord Avenue 35 New England Business Center Drive Lexington,MA 02421 Suite 140 Andover, MA 01810-1066 (978)474-8800 DATE: May 26, 2020 RE: 8456 SUBJECT: Sight distance measurements at the 489 Concord Avenue driveway Cotting School Lexington,Massachusetts As requested, Vanasse&Associates, Inc. (VAI)has evaluated the sight distance measurements and safety considerations at the 489 Concord Avenue driveway as it relates to the existing 42-inch tree to the east of the driveway. On Thursday May 21, 2020 VAI staff met with Megan Buczynsk from Activitas Inc. at the proposed driveway to review our initial recommendation to remove the tree. Sight distance measurements were reviewed at the proposed driveway to the new parking lot with Concord Avenue in accordance with MassDOT and American Association of State Highway and Transportation Officials (AASHTO)' standards. As presented in the November 2019 Traffic Circulation, Access and Parking Study memorandum, in order to obtain adequate sight lines to the east the existing 42-inch tree was recommended to be removed. According to the AASHTO design manual (See Attached), the departure sight distance on the minor road is measured from 14.5 ft from the edge of the major road traveled way. This represents the typical position of the minor-road driver's eye when a vehicle is stopped to exit onto the major road. At our May 21, 2020 field investigation, it was confirmed that the existing tree is in the direct line of sight (See Attached), blocking the required sight distance. Based upon our review of existing conditions, it is our professional opinion and recommendation that in order to provide a safe intersection design the large tree to the east of the driveway and within the right-of- way should be removed to obtain adequate sight lines to the east. It is further noted that the electrical box on the telephone pole should be raised by 5-feet to improve sight lines (See Attached). VAI is not willing to take on any liability associated with substandard sight distances which result with the tree in its current location. 'A Policy on Geometric Design of Highway and Streets, 6t'Edition;American Association of State Highway and Transportation Officials(AASHTO);2011. G:A8456 Lexington,MA\Memos\2-Bridget Irish 52620.doex 1 APPENDIX AASHTO STANDARDS FIELD INVESTIGATION PICTURES AASHTO STANDARDS ��I Highways �� 2011- i:�, �IY� III 9-36 A Policy on Geometric Design of Highways and Streets very unlikely another potentially conflicting vehicle will be encountered as the first vehicle departs the intersection. Case B—Intersections with Stop Control on the Minor Road Departure sight triangles for intersections with stop control on the minor road should be considered for three situations: • Case 131—Left turns from the minor road; • Case 132—Right turns from the minor road; and • Case 133—Crossing the major road from a minor-road approach. Intersection sight distance criteria for stop-controlled intersections are longer than stopping sight distance to allow the intersection to operate smoothly. Minor-road vehicle operators can wait until they can pro- ceed safely without forcing a major-road vehicle to stop. Case B1—Left Turn from the Minor Road Departure sight triangles for traffic approaching from either the right or the left, like those shown in Figure 9-1513,should be provided for left turns from the minor road onto the major road for all stop-con- trolled approaches.The length of the leg of the departure sight triangle along the major road in both direc- tions, shown as distance b in Figure 9-1513,is the recommended intersection sight distance for Case B1. The vertex(decision point)of the departure sight triangle on the minor road should be 4.4 in[14.5 ft]from the edge of the major-road traveled way. This represents the typical position of the minor-road driver's eye when a vehicle is stopped relatively close to the major road. Field observations of vehicle stopping positions found that,where needed, drivers will stop with the front of their vehicle 2.0 m [6.5 ft] or less from the edge of the major-road traveled way. Measurements of passenger cars indicate that the distance from the front of the vehicle to the driver's eye for the current U.S. passenger car population is nearly always 2.4 m [8 ft] or less (12). Where practical,it is desirable to increase the distance from the edge of the major-road traveled way to the vertex of the clear sight triangle from 4.4 in to 5.4 m [14.5 to 18 ft]. This increase allows 3.0 in[10 ft]from the edge of the major-road traveled way to the front of the stopped vehicle,providing a larger sight triangle.The length of the sight triangle along the minor road(distance a in Figure 9-1513)is the sum of the distance from the major road plus 1/2 lane width for vehicles approach- ing from the left,or 11/2 lane widths for vehicles approaching from the right. Field observations of the gaps in major-road traffic actually accepted by drivers turning onto the major road have shown that the values in Table 9-5 provide sufficient time for the minor-road vehicle to acceler- ate from a stop and complete a left turn without unduly interfering with major-road traffic operations.The time gap acceptance time does not vary with approach speed on the major road. Studies have indicated that a constant value of time gap,independent of approach speed, can be used as a basis for intersection sight distance determinations. Observations have also shown that major-road drivers will reduce their speed to some extent when minor-road vehicles turn onto the major road.Where the time gap acceptance values in Table 9-5 are used to determine the length of the leg of the departure sight triangle,most major- road drivers should not need to reduce speed to less than 70 percent of their initial speed(12). 2011 by the American Association of State Highway and Transportation Officials. All rights reserved.Duplication is a violation of applicable law. FIELD INVESTIGATION PICTURES 14,5 Feet view from the edge of the major road traveled way. a r i JYd a'- n�"° ��w«/a�w/�rGl eJ �l�ln. ,�r/ �I�/✓��f,��rU/G�o. �wi/ ��i,/D11ouu Electrical box on the telephone pole to be raised by 5-feet. �v II, I I O r � 1 l a I I� 06 +I I l r % iI iW I � I � IJ ► I 1 � I I 1 � I f e I I � I Y I - I 06Ln 0) � N _M f I V Vf OU r ✓ Y V)II a > Q rP � 1, ul�Y, i I � • _ 7P 8 N I I O VJV 0£Zb:6 UU/6/9'6Mp pss95b8\95b8\:H Chapter 120 TREES § 120-1. Findings. The Town of Lexington finds that mature trees have aesthetic appeal, contribute to the distinct character of certain neighborhoods, improve air quality, provide glare and heat protection, reduce noise, aid in the stabilization of soil, provide natural flood- and climate-control, create habitats for wildlife, enhance property values and provide natural privacy to neighbors. § 120-2. Intent and purpose. This bylaw is enacted for the purpose of preserving and protecting both public shade trees pursuant to General Law Chapter 87 and certain trees on portions of private property. To achieve these purposes, this bylaw establishes a Tree Committee and empowers the Committee, in conjunction with the Tree Warden, to regulate the removal and replacement of trees in certain circumstances, and to promote the planting and protection of trees throughout the Town. It is desirable that the Town plant more trees than are removed to compensate for tree losses and the length of time to maturity. The provisions of this bylaw, when pertaining to private property, apply only when there is major construction or demolition as defined below and only within setback areas. § 120-3. Definitions. A. When used in this bylaw, the following definitions shall apply: CALIPER — Diameter of a tree trunk (in inches) measured six inches above the ground for trees up to and including four-inch diameter, and 12 inches above the ground for larger trees. DBH ("Diameter at Breast Height") — The diameter (in inches) of the trunk of a tree (or, for multiple trunk trees, the aggregate diameters of the multiple trunks) measured 4 1/2 feet from the existing grade at the base of the tree. DEMOLITION — Any act of pulling down, destroying, removing or razing a building or commencing the work of total or substantial destruction with the intent of completing the same. MAJOR CONSTRUCTION —Any construction of a structure on a vacant lot, or any construction of one or multiple structures or additions to structures on an existing lot, wherein there would result an increase of 50% or more in the total footprint of the new structure(s), when compared to the total footprint of the pre-existing structure(s). 120:1 § 120-3 LEXINGTON CODE § 120-4 PERSON — Any person, firm, partnership, association, corporation, company or organization of any kind including public or private utility and municipal department. PROTECTED TREE — Any tree on private land, with a DBH of six inches or greater (or any multiple trunk tree with a DBH of 15 inches or greater), located in the setback area (or which, as determined by the Tree Warden, has any portion of the stem between six inches and 4 1/2 feet above grade actively growing into the setback area), provided that tree is not hazardous or undesirable as defined in the Tree Manual.[Amended 4-4-2007 ATM by Art. 13] PUBLIC SHADE TREE — Any tree within the public right-of-way except for state highways that, as determined by the Tree Warden, has any portion of the stem between six inches and 4 1/2 feet above grade actively growing into the public right-of-way. REPLACEMENT INCH — The unit used when determining mandated replanting, which shall be calculated using the Replacement Inch Calculation Table in § 120-16.[Added 4-5-2017 ATM by Art. 371 SETBACK AREA — The minimum setback area around a lot shall be measured in accordance with the larger dimension of 30 feet from the front and 15 feet from the two sides and from the rear of the lot; and the minimum front yard, side yard and rear yard dimensional requirements under the Zoning Bylaw of the Town of Lexington. For the purposes of establishing the setback area in which the provisions of this bylaw shall apply, the measurement shall be from any point on any property line of the lot, to points along an imaginary line drawn representing the setback area as specified. Final judgments regarding required tree protections during construction shall be made by the Tree Warden where deviations from the setback are required.[Amended 4-4-2007 ATM by Art. 13; 3-18-2013 ATM by Art. 301 TOWN TREE — Any tree within a public park or open space under the jurisdiction of the Selectmen acting as park commissioners, on public school grounds, or on any other Town-owned land. TREE REMOVAL — Any act that will cause a tree to die within a three- year period. B. The Tree Committee may provide other such definitions or terms in rules and regulations, approved by the Selectmen, deemed useful to implement this bylaw. § 120-4. Applicability. A. Applicability. The circumstances under which the tree protection, removal and replacement regulatory process delineated in this bylaw shall apply are as follows: (1) Proposed cutting (trunk, limbs or roots) of existing public shade trees on public and private ways (accepted or unaccepted streets) 120:2 § 120-4 TREES § 120-5 or of Town trees on Town-owned (or leased land being used as a public facility) by any person. (2) Proposed demolition of an existing residential or nonresidential structure. (3) Proposed major construction on an existing residential or nonresidential lot. B. For sites under the jurisdiction of the Planning Board or Zoning Board of Appeals, the Planning Board or Zoning Board of Appeals may, by including in their findings an explanation of the reasons, waive in part or in full this bylaw when they deem it necessary for the good of the community. [Amended 3-23-2011 ATM by Art. 311 § 120-5. Tree Warden. The Public Grounds Superintendent within the Department of Public Works shall serve as the Tree Warden unless another designee is appointed by the Selectmen. A. The duties or responsibilities of the Tree Warden shall conform to General Law Chapter 87 and shall include, but not be limited to, the following as may be further specified in this bylaw: (1) Management of all trees within public rights-of-way and adjacent to public buildings and commons; care and control of trees on Town property if so requested by the Selectmen, and on Town land owned by other departments such as Schools, Recreation and Conservation, if so requested by the respective department and approved by the Selectmen; (2) Expending funds, in coordination with the Tree Committee, appropriated for planting trees on Town land under the jurisdiction of the Tree Warden; (3) With recommendations from the Tree Committee, granting or denying and attaching reasonable conditions to all permits required under this bylaw; (4) Work in conjunction with the Tree Committee to seek grants or other assistance concerning the preservation and maintenance of trees in Town; (5) Development of rules, regulations, tree inventory, manuals and other data, in conjunction with the Tree Committee, to carry out the purposes and intent of this bylaw for approval and promulgation by the Selectmen; (6) Enforcement of this bylaw; (7) Appointment or removal of Deputy Tree Wardens. 120:3 § 120-5 LEXINGTON CODE § 120-8 B. Moreover, the Selectmen may authorize the Tree Warden to undertake other responsibilities consistent with the purposes and intent of this bylaw. § 120-6. Tree Committee. A. The Town shall have a Tree Committee that consists of seven members as appointed by the Selectmen. For the first appointments, three members will serve one-year terms; two members will serve two-year terms; and two members shall serve three-year terms. All members up for renewal will then serve three-year terms. B. The Tree Committee shall have the following duties and responsibilities as may be further specified in this bylaw: (1) Development of rules, regulations, tree inventory, manuals and other data, in conjunction with the Tree Warden, to carry out the purposes and intent of this bylaw, for approval and promulgation by the Selectmen; (2) Permit the removal of certain trees on private property upon appeal, by an applicant; (3) Public education and coordination with other Town Committees and civic groups to promote the purposes and intent of this bylaw; (4) Work in conjunction with the Tree Warden to seek grants or other assistance concerning the preservation and maintenance of trees in Town. § 120-7. Public shade trees and Town trees. A. Scope. A public shade tree or Town tree may not be cut, pruned, removed or damaged by any person or the Town until and unless the Tree Warden issues a written permit pursuant to this section. B. Procedures. Any person seeking to prune or remove a public shade tree or Town tree shall submit an application to the Tree Warden in accordance with any application requirements issued by the Tree Warden. The Tree Warden shall hold a public hearing on applications for removal, at the expense of the applicant, in accordance with the provisions outlined within General Law Chapter 87. The permit issued by the Tree Warden may specify schedules, terms, and conditions, including requiring the planting of replacement trees. C. Planting of trees on Public Land. Any person seeking to plant a tree on public land under the jurisdiction of the Tree Warden must obtain written permission from the Tree Warden. Such permission may specify schedules, terms, and conditions as deemed appropriate by the Tree Warden. § 120-8. Protected trees. 120:4 § 120-8 TREES § 120-8 A. Scope. The removal of protected trees in conjunction with demolition or major construction is prohibited unless authorized by the Tree Warden, or Tree Committee as set forth below. B. Procedures. When major construction or demolition is planned, the owner of the property shall submit to the Building Commissioner as part of the application for a building or demolition permit a site plan drawn and stamped by a registered land surveyor showing all existing trees on the property of six-inch DBH or greater. [Amended 4-4-2007 ATM by Art. 131 (1) If any protected trees will be removed or damaged in connection with major construction or demolition, the owner of the property shall submit a proposal for tree removal and mitigation to the Building Commissioner with the application for a building or demolition permit. Additionally, if any protected trees were removed during the 12 months preceding the application for the building or demolition permit, a tree removal and mitigation proposal regarding the protected trees already removed shall be submitted to the Building Commissioner. The proposal shall satisfy the mitigation requirements set forth below and any rules, regulations or manuals promulgated by the Selectmen. The Selectmen shall set an application fee. Such fee shall be at least $5 per DBH inch of protected tree to be removed. [Amended 3-19-2008 ATM by Art. 371 (2) The Building Commissioner shall refer the tree proposal to the Tree Warden. The Tree Warden shall conduct a site visit. If the applicant's proposal is consistent with the mitigation requirements herein and the rules, regulations or manuals issued by the Selectmen, the Tree Warden will issue a permit within 10 business days of receipt by the Tree Warden of the proposal to authorize the tree work. If the proposal does not meet or satisfy these requirements, the Tree Warden shall so notify the applicant and deny the permit. (3) An applicant may appeal the denial or grant of a tree permit to the Tree Committee. The Tree Committee shall conduct a public hearing on the appeal and shall give the public notice thereof, at the expense of the applicant. Public notice shall include all persons owning land within 300 feet of any part of applicant's land at least 14 days before said hearing. The Tree Committee shall rule within 20 days of the public hearing. (4) Appeals of final decisions of the Tree Committee shall be to Superior Court and shall be limited to whether the decision was arbitrary or capricious. C. Mitigation. A protected tree shall not be removed unless at least one of the following provisions is satisfied: 120:5 § 120-8 LEXINGTON CODE § 120-8 (1) Replanting of trees: such replanting shall be on the basis of one inch of caliper of new tree(s) for each replacement inch of DBH of tree(s) removed except that, to encourage the planting of large shade species, for each replanted tree listed in the Recommended Large Shade Trees list of the Lexington Tree Manual [Section V.B.51 replanting shall be on the basis of 1/2 inch of caliper of new tree(s) for each replacement inch of DBH of tree(s) removed and each replanted tree must have a minimum caliper of three inches. The replanting shall occur no later than 12 months after completion of the construction work, either on applicant's land or on land abutting applicant's land with express approval of the owner of such abutting land; [Amended 3-18-2013 ATM by Art. 30; 4-5-2017 ATM by Art. 371 (2) Contribution into the Lexington Tree Fund, provided such fund is reauthorized to the extent required by law, or otherwise to the surplus revenue of the Town: such contribution shall be $100 per replacement inch of protected tree or Town tree removed not already mitigated as per Subsection C(1); or [Amended 3-31-2004 ATM by Art. 34; 4-4-2005 ATM by Art. 16; 4-5-2017 ATM by Art. 371 (3) (Reserved)' (4) All evergreens planted as replacement trees must be a minimum of six feet in height and may include, without limitation, pine, hemlock, spruce and fir. Low-growing evergreens shall not be accepted as replacement trees. [Added 4-4-2007 ATM by Art. 131 D. Trees not removed. Trees that are to be left on the site must be protected as specified in Section VIIIB in the Tree Management Manual. [Added 4-4-2007 ATM by Art. 13; amended 4-5-2017 ATM by Art. 371 E. Failure to protect trees not removed. Trees left on site must be protected; and if not done so as required by this bylaw, the Tree Warden may impose the following: [Added 4-4-2007 ATM by Art. 131 (1) The Town may undertake tree protection measures and bill for any labor and material charges incurred. (2) The Town may require replacement plantings larger than three inches in diameter to replace trees damaged during construction. (3) The Town may hire an arborist whose charges will be billed to the owner/builder to ensure that trees left on the site will survive and remain healthy. 1. Editor's Note: Former Subsection C(3), which required the applicant to demonstrate the desirability of removal of a protected tree,was repealed 3-22-2010 ATM by Art. 27. 120:6 § 120-8 TREES § 120-12 (4) The Town may impose fines as per the fine schedule in § 120-10 of this bylaw. § 120-9. Emergencies and exemptions. Provisions of this bylaw shall not apply to: A. Emergency projects necessary for public safety, health and welfare as determined by the Director of Public Works or the Town Manager; B. Trees that are hazardous as determined in writing by the Tree Warden; C. (Reserved)2 D. Trees identified by the Commonwealth that pose a risk of disease or insect infestation. § 120-10. Enforcement. A. Any person violating this bylaw is subject to the penalties under Chapter 1, § 1-6 of the General Bylaws, General Law Chapter 87 (for violations concerning public shade trees) and other legal enforcement action by the Town. The Tree Warden is authorized to enforce the provisions of Chapter 1 of the General Bylaws and of General Law Chapter 87. Any other legal enforcement action shall be determined by the Selectmen in consultation with the Tree Committee, the Tree Warden and Town Counsel. B. Each instance in which a Town tree or a protected tree is removed without a tree permit shall constitute an offense under this bylaw. When Town trees or protected trees have been removed without a permit, mitigation (as outlined in § 120-8C of this bylaw) and the payment of fines (as outlined in the Fine Schedule at the end of this bylaw3) shall be required. [Amended 3-31-2004 ATM by Art. 341 C. If mitigation and the payment of fines are completed in due time as determined by the Tree Warden, the project will be approved. If not completed, then each day beyond the determined and agreed upon completion date shall constitute a new and separate offense. [Amended 3-31-2004 ATM by Art. 341 § 120-11. Rules and regulations. The Selectmen may promulgate, after public notice and hearing, rules and regulations to effectuate the purposes and intent of this bylaw. Failure by the Selectmen to promulgate such rules and regulations shall not act to suspend or invalidate the effect of this bylaw. 2. Editor's Note: Former Subsection C,which excluded invasive tree species, was repealed 3-22-2010 ATM by Art. 27. 3. Editor's Note: See Ch. 1, General Provisions,Art. II, Use and Construction, § 1-6, Noncriminal disposition. 120:7 § 120-12 LEXINGTON CODE § 120-16 § 120-12. Severability. If any section, paragraph or part of this bylaw is for any reason declared invalid or unconstitutional by any court, every other section, paragraph and part shall continue in full force. § 120-13. Relationship to other laws. Nothing in this bylaw shall be construed to restrict, amend, repeal, or otherwise limit the application or enforcement of existing Town of Lexington bylaws or Commonwealth of Massachusetts laws. § 120-14. Funds. [Added 3-31-2004 ATM by Art. 34; amended 4-4-2003 ATM by Art. 16; 4-4-2007 ATM by Art. 13] Collection of voluntary contributions under this bylaw shall be deposited into the Lexington Tree Fund, provided such fund is annually reauthorized, or otherwise to the surplus revenue of the Town. The Tree Warden, with input from the Tree Committee, will request use of these funds for tree planting, transplanting, and other tree-related needs. The request to expend these funds will be approved by the Board of Selectmen. § 120-15. Tree Management Manual. [Added 4-4-2007 ATM by Art. 13] The Lexington Tree Management Manual will be used as the standard for tree planting, maintenance and protection in the Town. § 120-16. Replacement Inch Calculation Table. [Added 4-5-2017 ATM by Art. 371 Replacement Inch Calculation Table Replacement Level Removed Tree Inches Level 1: Less than 24" DBH; or a tree of any size Same as inches to be removed in order to comply with a removed condition, restriction or requirement of a local, state, or federal permit Level 2: 24" DBH and larger 2 times inches removed 120:8 James Malloy From: Mina S. Makarious <mina@andersonkreiger.com> Sent: Thursday, June 11, 2020 7:31 PM To: James Malloy Subject: 497 Concord Avenue: Cotting School, Tree Mitigation Jim, You asked me to summarize the proper method for calculating mitigation payments under Chapter 120 of the Town Code for a tree removal. Pursuant to Chapter 120-8(C), a protected tree may not be removed unless mitigation is provided in one of the two following forms: 1. Replanting of trees: one inch of caliper of new tree should be planted for each replacement inch of diameter at breast height("DBH")trees or 1/2 inch of caliper of new trees/inch if the new tree is a Large Shade Tree; or 2. Contribution to the Lexington Tree Fund: $100 per replacement inch of protected tree removed and not replanted. Where the Bylaw unequivocally sets the amount to be paid per replacement inch, the Town is not free to require a larger mitigation payment in lieu of tree replanting. It is important to note that Chapter 120 is a Bylaw duly adopted by Town Meeting and approved by the Attorney General. It cannot be treated as a guideline. Town Meeting may, at a later time, choose to replace the amount used here. At that point, Town Meeting would have to consider how new rates are set and we would want to consider the issue of whether the amounts proposed are a "penalty" or actually reflect lost value to the Town that the Town may recover in full. But, at this time, the Bylaw's $100 per inch standard governs. Thanks, Mina ANDERSON Mina S. Makarious T. 617.621.6525 1 F. 617.621.6625 E Anderson &Kreiger LLP 150 Milk Street, 21 St Floor, Boston, MA 02109 This electronic message contains information from the law firm of Anderson&Kreiger LLP which may be privileged.The information is for the use of the intended recipient only.If you are not the intended recipient, note that any disclosure,copying,distribution or other use of the contents of this message is prohibited. 1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Hosmer House Request for Proposal PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.7 SUMMARY: Attached please find the updated RFP for the sale and moving of the Hosmer House. This has been vetted by the working group which included members from the Select Board, Dept of Public Facilities, Historic District Commission, Housing Partnership Board, CPC, Historic Commission and LexHab. Two items for the Board's information is that the due dates have not been filled in yet, Liz Mancini, Purchasing Director will insert those once we have the Preservation Restriction language from Town Counsel(there are statutory minimums for advertising in the Central Register). The second is that we changed the deed restriction to a preservation restriction since we're selling the house as personal property and not real estate (this will also require state approval, but Town Counsel has advised that we can put the RFP out to bid and seek state approval of the preservation restriction concurrently with the bidding process). Please note that we have reserved the right for the Town to reject any and all bids, this will come back before the Select Board to consider a final recommendation(assuming there are bidders). We may wish to have a conversation in the next several weeks on developing a Plan B should there be no bidders. SUGGESTED MOTION: Move to approve the RFP for the sale and moving of the Hosmer House and further to authorize the Town Manager to advertise the sale, subject to Town Counsel providing a preservation restriction for historic preservation. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 7:25pm ATTACHMENTS: Description Type D I k)smvi I kmse Rill Govel Memo Town of Lexington Request for Proposals ("RFP") for the Sale, Moving and Relocation of the Hosmer House Sealed written proposals will be received by the Town of Lexington(the "Town") through its Town Manager at Town Hall, 1625 Massachusetts Avenue, Lexington, MA 02420 until 10:00 AM on , at which time they will be publicly opened, to purchase, move and relocate the following personal property (the "Property"): Hosmer House Building at 1557 Massachusetts Avenue All proposals must be sealed and conspicuously marked"Hosmer House Purchase and Relocation Proposal". Complete instructions and requirements for this RFP may be obtained from the Elizabeth Mancini, Purchasing Director, 1625 Massachusetts Avenue, Lexington, MA 02420 or via email by contacting Elizabeth Mancini, Purchasing Director at emancini .1exingtonma.goo . The Town shall consider the qualifications of all proposals, prior to awarding a bid. Said bid award shall be subject to the provisions of MGL, Ch. 30B. The Town of Lexington reserves the right to reject any or all proposals, to waive minor informalities and to make the award as may be determined in the Town's best interest. The Town makes no representations or warranties, express or implied, as to the accuracy and/or completeness of the information provided in this RFP. Elizabeth Mancini Purchasing Director 1 General Statement The Town of Lexington is seeking proposals to purchase, move and relocate the building known as the "Hosmer House" located at 1557 Massachusetts Avenue, Lexington, MA (the"Property"). The Property contains approximately 1440 square feet consisting of a former residential building. The successful proposer will be selected on the basis of his/her responses to information contained within this RFP. A bid will be awarded for the purchase and relocation of the Hosmer House, which must commence on or before September 1, 2020 and be completed on or before September 15, 2020. The terms under which a sale will be granted are included in the RFP and purchase and sale agreement. All conditions contained within these documents regardless of whether they are noted only in one or the other will be binding on the purchaser. Therefore, they should be read carefully prior to submitting a proposal. Proposals will be accepted until 10:00 AM on All proposals should consist of separate price and non-price information. The non-price proposal should include all information requested by the RFP. The price proposal should include only the purchase price. The proposer will be responsible for all costs associated with moving, relocation and restoration of the Hosmer House. The price proposal must be sealed in an envelope separate from the non-price proposal and so noted. It will be opened separately from the non-price proposal. The Town will conduct tours of the Property to acquaint individuals with existing conditions. It is very important that prospective proposers view the Property prior to submitting a proposal. No exceptions will be made for errors or omissions resulting from proposers not being familiar with existing conditions. The tour of the Property will be held on at 10 AM. 2 General Conditions and Instructions for Proposals 1. It will be the sole responsibility of the proposer to have its proposal delivered to the Office of the Purchasing Director on or before 10:00 AM on 2. The signed proposal shall be considered an offer on the part of the proposer and deemed accepted upon approval by the Purchasing Director. In the case of default on the part of a proposer after such acceptance by the Purchasing Director, the Town may take such action, as it deems appropriate, including but not limited to retaining the proposal guarantee as liquidated damages. 3. Proposal declaration and certification shall contain the following details: a. If proposer is an individual, the signature shall be witnessed by two (2) other individuals. b. If the proposer is a partnership, the word, "Partner" shall appear after the signature of the partners. All partners shall sign the proposal and signatures shall be witnessed by two (2) other individuals, provided that if the partnership consists of more than five (5)partners, the proposal may be signed by any one partner authorized to sign on behalf of the partnership, which authorization shall be attested to by said partner. c. If the proposer is a corporation, the signature of the officer(s) or individual(s) authorized by its bylaws to sign such documents is required, attested to by the corporate secretary and with an official corporate seal affixed thereto. d. A list of all principals and beneficial owners on the Exhibit C - Formal Identification Page 4. The Town of Lexington shall not be responsible for oral interpretations given by any Town personnel or representatives or others. The issuance of a written addendum is the only official method whereby interpretations, clarification or additional information can be given. 5. All expenses for making this proposal to the Town are to be borne by the proposer. The Town is not liable for any costs associated with this proposal and/or any resulting agreement. 6. Pre-award negotiations may be conducted with the selected proposer. 7. No contract shall be created merely by the selection of a preferred proposal. 8. The proposer shall sufficiently demonstrate the financial ability to the satisfaction of the Town for the purpose of purchasing, moving and relocating the Hosmer House. Said determination will be at the sole discretion of the Town. 3 9. The proposer shall provide sufficient proof of ownership or an interest in the real estate where the Hosmer House is proposed to be relocated. Determination of whether the proof of ownership is sufficient will be at the sole discretion of the Town. 4 Indemnity and Liabilitv Coverage The proposer will be required to execute an extensive indemnification clause which will require among other things, that the Town be fully indemnified, defended and held harmless by the proposer against any and all claims, suits, actions, damages, etc. arising from this agreement and any work conducted thereunder, including for any bodily injury, loss of life, damage to property, etc. The proposer will be required to provide a bond or such other security as the Purchasing Director shall deem satisfactory and maintain comprehensive general liability insurance naming the Town as an additional insured in the minimum amounts shown below. The foregoing reflects some of the requirements of the Town's indemnification and liability coverage. The successful proposer hereby agrees to indemnify and hold harmless the Town, its agents, officers and employees, free and harmless of any claim, liability, cause of action, expense or charge of whatever kind of nature and against all loss or liability which may arise out of or be connected with the performance of successful proposer's duty hereunder and shall defend any suit, claims or causes of action brought by or on behalf of any person arising out of the performance of such duties and pay all costs and expenses in connection with or as a consequence of said suit including attorney's fees in connection therewith. Worker's Compensation The successful proposer shall maintain Worker's Compensation Insurance at a minimum of the statutory limits as promulgated by the Commonwealth of Massachusetts and shall provide written proof of such coverage to the Town Manager's Office annually or as requested. Insurance Requirements Comprehensive general liability insurance naming the Town as an additional insured, carrying product liability insurance as follows: Bodily Injury Minimum $1,000,000 Personal Injury Minimum $1,000,000 Property Damage Minimum $ 500,000 Worker's Compensation Statutory Minimum Additional Umbrella Insurance Minimum $1,000,000 For purposes of this form, "Proposer"means any person, firm, corporation, partnership,joint venture or other entity, who or which owns or controls 5% or more of the voting stock(or any equivalent voting interest of partnership or venture) of proposer. 5 Specifications The specifications in Items (1) through(5) below should be responded to in sufficient detail for the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part 11. I. The proposer shall identify any construction experience they have and whether they have any experience in moving a structure through public ways. 2. The proposer shall indicate all members of their team that will be involved in the purchase,moving and relocation of the Hosmer House. 3. The proposer shall identify the future use of the structure and how it will comply with the restrictions attached as Exhibit A. A full description of renovation is expected to be provided by the proposer. Any use shall be subject to existing zoning of the chosen location, which location shall be within the boundaries of a Historic District in the Town of Lexington. Further requirements applicable to said Historic District shall apply unless otherwise waived by the Lexington Historic District Commission. 4. The successful proposer, at his/her expense shall secure all the necessary licenses, which may include but are not limited to, building permits,plumbing permits, electrical permits, street closure approvals, permits from any private utilities and any other building permits or licenses as may be required. 5. All of the specifications, terms and conditions as specified in all the documents that constitute this Request for Proposals shall be applicable to any resulting purchase and sale agreement. 6. The actual moving of the building must occur on a weekday at a time approved in advance by the Town Manager and Chief of Police. 7. The proposer shall provide all equipment essential to perform his/her contractual duties. 8. Proposer will pay for all utility costs relating to the moving and relocation of the structure and will be responsible for obtaining all approvals and meeting conditions of all private utilities. Proposer's Signature: Date: 6 Proposal Evaluation- Part I A key component to the initial evaluation process will be that the proposer shall submit the following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the following. Proposer should also be aware that this listing is subject to alteration. Proposer must answer"Yes"to all items for further consideration. YES NO 1. Signed Statement of Non-Collusion 2. Completion of Formal Identification of Proposal Form 3. Signed Proposer and Insurance Agent Certificate 4. Completion of Proposal Certification 5. Sign off on all Specifications and Applicable Addenda and signature. 6. Signed Statement of State and Local Tax Payments Proposal Evaluation—Part II As part of the secondary evaluation process, the Town is required to establish certain comparative evaluation criteria. These criteria reflect rating categories which will be used to evaluate each proposal. For each comparative evaluation criteria set forth below, the Town will rate the proposers answer as: H= "Highly Advantageous" A= "Advantageous" N= "Not as Advantageous" U= "Unacceptable" The overall composite total of these ratings will be used to judge the proposals deemed to be in the Town's best interest. If the proposal receives an "Unacceptable"rating on any single criterion, the composite rating will also be "Unacceptable". Therefore if an "Unacceptable" rating is received on any one of the detail items listed below, the proposal will not be accepted. The following comparative criteria are being used: 1. Construction and redevelopment/restoration of historic structure experience: H= 10+Years A= 6-9 Years N= 3-5 Years U= Less than 3 Years 2. Experience in moving structures off of physical locations/foundations to other locations (including any contracted building relocation partners) H=Five or more structures 7 A=2-5 structures N= 1 structure U=No structure relocation experience 3. Proposed Use of the Structure H=Utilization as a residential structure, including a minimum of 1 affordable unit A=Utilization with a public benefit(e.g. non-profit) N=Utilization as a residential structure and/or professional office, without any affordable housing component U=No plan for reutilization of the structure 4. Relocation of the Hosmer House Structure H=Within the boundaries of Battle Green Historic District A=Within the boundaries of another Lexington Historic District N= Outside of the boundaries of a Lexington Historic District,but in the Town of Lexington U= Outside of the boundaries of the Town of Lexington 5. The degree to which the proposer can demonstrate a commitment to sustainability in the moving and renovation of the Hosmer House Structure H=Proposer demonstrates a broad commitment to meet the Town's net zero goals A=Proposer demonstrates some commitment to meet some of the Town's net zero goals N=Proposer demonstrates a minimal commitment to meet some of the Town's net zero goals U=Proposer demonstrates no commitment to meeting the Town's net zero goals 8 Proposal Evaluation—Part III The Town requests the proposer specify a purchase price for the property. The proposer bids the following amount to purchase the Hosmer House: $ ( Dollars). The proposal containing the highest amount for the structure will be considered highly advantageous. The Town has established no minimum amount for the sale of the structure. The Town seeks to encourage investment in the Property to improve the overall appearance and attractiveness to the community and will consider proposals containing a substantial capital investment as highly advantageous. All proposers must submit separate price and non-price proposals. The price proposal containing the purchase price (this section) must be sealed in a separate envelope and marked"Price Proposal". The price proposal will not be opened until the Town has evaluated all other materials. The non-price or technical proposal is an important element in selecting a bidder. This process is structured to provide an orderly and fair comparison of proposals. 9 Exhibit A Preservation Restriction—Historic Preservation 10 Exhibit B Other Restrictions The Property shall only be used for the following purposes: • Residential use with affordable housing component • Residential use without an affordable housing component • Non-profit or other professional office business use • Arts/Gallery Space • Other uses permitted by the Town's Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington for the district in which the Hosmer House is proposed to be moved, and approved by the Select Board 11 Exhibit C Anti-Collusion Statement The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals. Company: Address: City/State: Zip: Telephone: Email: Date of Proposal: Proposer must sign the following in ink: By: Please print name and title of signatory below: Name: Title: Name, signature and company must be the same on each of the following pages of the proposal as they appear above. Indicate which type of organization below: Individual Partnership Corporation Other 12 Exhibit D Formal Identification of Proposer To be completed by all principals and beneficial holders of 5% or more of the stock or other ownership interest of this proposal shall include individuals, corporations,partnerships,joint ventures and unincorporated associations List all holders of 5% of more ownership interest as specified above and if any of the names are of organizations or corporations furnish complete information for ownership interests that hold more than 5% interest in each of the said organizations. Name Address Percent 13 Exhibit E Insurance Agent Statement (To be filled out with Proposal) We understand the insurance requirements of the proposal and that evidence of insurability may be required within ten (10) days after notification of award. Proposer Insurance Agent Signature Signature Date Date 14 Exhibit F Declaration and Certification The undersigned, as proposer declares under oath that no other person has any interest in this proposal or in any resulting agreement to which this proposal pertains, that this proposal is not made with connection or agreement with any other person(s) and that this proposal is in every respect fair, in good faith, without collusion or fraud. The proposer further declares that he has complied in every respect with all the instructions to proposer, that he has read all addenda, if any issued prior to the opening of proposals and that he has satisfied himself fully relative to all matters and conditions with respect to the general conditions of the agreement and all relevant information to which this proposal pertains. The proposer proposes and agrees if this proposal is accepted to execute the attached purchase and sale agreement found in Exhibit I establishing a formal contractual relationship between the proposer and the Town of Lexington for the performance of all requirements to which this proposal pertains. The proposer further agrees, if this proposal is accepted to post a$500 cash surety with the Town of Lexington which will be refunded only upon the execution of said contract documents. Estimated date of award is on or about with contract to commence on or about The proposer certifies that this proposal is based upon all conditions as listed in the Request for Proposals and that he has made no changes in the proposal specification documents as developed by the Town. The proposer further proposes and agrees, if his proposal is accepted to execute the purchase and sale agreement (Exhibit I) for the purpose of establishing a contractual relationship between the proposer and the Town of Lexington for the performance of all requirements to which this proposal pertains. Declaration and Certification Submitted by- Name of firm, corporation or individual Address of firm, corporation or individual By: Name Title If corporation— seal and Secretary's Signature 15 If individual, sole owner or partnership—Two (2) witnesses required Witness Name Address Witness Name Address State of County of Before me,personally appeared, to me well known and know to be the person(s) described herein and who executed the foregoing certification and acknowledge to and before me that executed said certification for the purposes therein expressed. Witness my hand and official seal, this day of 2019 Notary Seal: Notary Signature Commission Expires: 16 Exhibit G Addenda The proposer states that the proposal is based upon the Request for Proposals and addenda, if any, listed by number as follows: Addenda, if any: Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued Number and Date Issued 17 18 Exhibit H State Tax Certification Pursuant to Chapter 62C of the Massachusetts General Laws, I certify under the penalties of perjury that the undersigned Proposer complied with all laws of the Commonwealth of Massachusetts relating to taxes. By: * Signature of individual or Corporate Officer Corporate Name (Mandatory) (Mandatory, if applicable) **Social Security# or Federal Identification# * Approval of a contract or other agreement will not be granted unless this certification clause is signed by the applicant. ** Your Social Security Number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Providers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed, or extended. This request is made under the authority of Mass. G.L. 62C s. 49A. 19 Exhibit J BILL OF SALE This BILL OF SALE ("Bill of Sale") is made as of 12020, by The Town of Lexington, acting by and through its Select Board, a Massachusetts municipal corporation situated in Middlesex County(the "Seller"), having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, to [ ], a [ ] (the "Buyer"),having an address of[ ]. RECITALS WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located thereon commonly known as "Hosmer House" (the "Building"); WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on [ ] Seller selected Buyer as the successful proposer to such RFP; and WHEREAS, the RFP requires that Seller convey to Buyer, and Buyer desires to acquire from Seller, all of Seller's right, title and interest in and to the Building. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Buyer hereby agrees as follows: 1. Seller does hereby unconditionally, absolutely, and irrevocably grant, bargain, sell, transfer, assign convey, set over and deliver unto Buyer all of Seller's right, title and interest in and to the Building. 2. Buyer shall commence work to remove the Building from the Real Property on or before September 1, 2020, and shall complete such removal on or before September 15, 2020. Such removal shall be at Buyer's sole cost and expense, and shall be pursuant to the terms and provisions of that certain License Agreement attached hereto as Exhibit A. 3. This Bill of Sale shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. 4. This Bill of Sale and the legal relations of the parties hereto shall be governed by and construed and enforced in accordance with the laws of the Commonwealth of Massachusetts, without regard to its principles of conflicts of law. [Signature Page Follows] IN WITNESS WHEREOF, Seller and Buyer have executed this Bill of Sale as of the date first written above. 20 SELLER: Town of Lexington, By and through its Select Board BUYER By: Name: Title: 21 EXHIBIT K License Agreement This LICENSE AGREEMENT (this "License") is made this day of , 2020, by and between The Town of Lexington, acting by and through its Select Board, a Massachusetts municipal corporation situated in Middlesex County (the "Seller"), having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, to [ ], a [ ] (the "Buyer"), having an address of[ ]. WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located thereon commonly known as "Hosmer House" (the "Building"); WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on [ ] Seller selected Buyer as the successful proposer to such RFP; WHEREAS, in accordance with the terms and provisions of the RFP, and pursuant to that certain Bill of Sale of even date herewith to which this License is attached as Exhibit A (the"Bill of Sale"), Seller has conveyed to Buyer all of Seller's right, title and interest in and to the Building; WHEREAS,pursuant to the RFP and the Bill of Sale, Buyer is required to (1) commence work to remove the Building from the Real Property on or before August 1, 2020; and(ii) complete such removal on or before September 15, 2020, which removal shall be at Buyer's sole cost and expense, and otherwise shall be performed in accordance with the terms and provisions of this License; and WHEREAS, Seller and Buyer desire to enter into this License for the purpose of permitting Buyer's access to the Real Property and the removal of the Building therefrom, all in accordance with the terms and provisions hereof. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Buyer hereby agrees as follows: l. Access. Seller hereby grants to Buyer a temporary license to access the Real Property to undertake the removal of the Building, and the restoration of the Real Property to the condition required by this License, all as contemplated by the RFP (together, the"Work"), and for no other purpose. Buyer shall provide Seller with at least five (5) days' written notice prior to commencing the Work. During the performance of the Work, Buyer shall be responsible for the posting of signs at, erection of temporary fencing around, and/or restriction of public access to such portions of the Real Property as may be reasonably necessary to perform the Work, to the extent such actions are reasonably necessary in the interest of public safety. 22 2. Term. The Term of this License shall be for the period commencing on the date of this Agreement and terminating on September 15, 2020 (the "Term"). [NTD: Discuss penalties for failure to complete the Work prior to the expiration of the Term.] 3. Permits and Approvals. Prior to the commencement of the Work, Buyer shall obtain all necessary permits and approvals for the performance of the Work. Copies of such permits and approvals shall be provided to Seller no later than the date that Buyer commences the Work. 4. Restoration. Immediately following the removal of the Building, Buyer shall perform such work as may be reasonably necessary to [ ][NTD: Town to confirm required condition of remaining footprint following removal], which restoration work shall be deemed part of the Work. Buyer shall substantially complete the Work prior to the expiration of the Term, in a good and workmanlike manner. The Work shall not jeopardize the structural integrity of, or materially affect, the reminder of the Real Property. During the Term, Buyer agrees to keep the Real Property in a clean and sanitary condition and free of any offensive or noxious odors and fumes, and Buyer shall not permit the Real Property to be overloaded, damaged, stripped or defaced, nor suffer any waste. Buyer's obligation restore the Real Property as provided herein shall survive the expiration or termination of the Term. 5. Insurance. Buyer shall require that all of its contractors, subcontractors and consultants obtain and maintain [commercially reasonable][NTD: Town to confirm: specific amount required?] general liability insurance coverage for liabilities arising out of the performance of the Removal Work. Seller shall be listed as an additional insured on all such insurance policies, and certificates of insurance evidencing the same shall be furnished to Seller prior to the entry of any such contractor, subcontractor or consultant on the Real Property. 6. Indemnification. Buyer's access to the Real Property and performance of the Work is at Buyer's sole risk of bodily hard and property damage. Buyer hereby agrees to indemnify, defend, and save and hold Seller harmless against and from all liabilities, obligations, damages, losses,penalties, claims, actions, costs, charges and expenses, including reasonable attorneys' fees, which may be imposed upon or incurred by or asserted against Seller by reason o£ (i) Buyer's, or its contractors', subcontractors', or consultants' entry upon the Real Property; (ii)the performance of the Work; (iii) any liens or encumbrances recorded against the Real Property relating to the Work; or(iv) any breach of this License by Buyer, or by Buyer's contractors, subcontractors, or consultants. The provisions of this Section shall survive termination or expiration of this License. 7. Notices. Notices required or permitted under this Agreement shall be given in writing by registered or certified mail, return receipt requested, or by nationally recognized overnight courier, or by hand delivery, at the following addresses: If to Seller: Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Attn: Town Manager 23 with copy to: Anderson &Kreiger LLP 50 Milk Street, 21 st Floor Boston, MA 02110 Attn: Mina Makarious If to Buyer: [ ] [ ] [ ] 8. Miscellaneous. a. Buyer shall not assign or otherwise transfer this License or its rights hereunder. b. This License, together with the RFP and the Bill of Sale, contains the entire agreement between the parties and there are no verbal understandings or agreements different from those stated in this License, the RFP, and the Bill of Sale. In order to be effective, any modification of this License must be in writing and signed by both parties. C. This License shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts. d. If any provision contained in this Agreement shall be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. e. This Agreement may be executed in one or more counterparts, each of which counterparts shall be an original for all purposes and all of which, taken together, shall constitute one and the same agreement. [Signature Pages Follow] 24 IN WITNESS WHEREOF, Seller and Buyer have executed this instrument as of the date first written above. SELLER: Town of Lexington, By and through its Select Board BUYER By: Name: Title: 25 26 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Next Steps for Social and Racial Equity Initiatives PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.8 SUMMARY: This will be a discussion of options to continue to move forward on. As discussed on 6/10 these include creation of a Task Force under the Town Manager; facilitated community conversations (I have contacted the National League of Cities Racial Equity And Leadership or REAL Director and have exchanged emails); and a review of our policies, bylaws, etc. The information initially provided to the Board was just yesterday so I am continuing to collect information and will be prepared for further discussions and will provide any information available to the Board before the 6/15 meeting. SUGGESTED MOTION: None at this time. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 7:40pm ATTACHMENTS: Description Type l:"atroloICICYG;eCs Statement (over IVT6',4 io Lexington Police Patrolman's Association P.O. Box 245 Lexington Massachusetts 02420-0003 Michael R. Sowhe June 11, 2020 President Hsien Kai.Hsu Vice President Honorable Jaynes Malloy,Town Manager and Members of the Select Board, Aidan Evelyn I write to you today on behalf of the Lexington Police Patrolman's Association and the 32 Secretary police officers I represent. These men and women proudly serve the'Town of Lexington every day with honor,integrity and respect. 'These are difficult times for our nation. The Krist n,a Harkins despicable acts perpetrated in Nlinneapolis are a disgrace and do not represent the Treasurer overwhelming majority of men and women who put on the uniform every day. The death of George Floyd should never have happened. Any use of force beyond what is necessary to f ohn Frssate protect the public and/or officers is unacceptable and should never be tolerated. The Sarhent score s members of the Lexington Police Patrolman's Association denounce the actions of those At, involved in George Floyd`s death. Under Chief C;orr's leadership, the men and women of the Lexington Police Department have embraced the concepts of procedural justice, de-escalation, mental health awareness and critical crisis intervention, implicit bias training, the. Six Pillars of the President's Task Force on 21"Century Policing as well as full accreditation via the Massachusetts Police Accreditation Commission,Inc. In 2019, we left Massachusetts Civil Service and developed an improved hiring process which allows us to test for and interview the best available candidates to serve Lexington. These are just a few of the steps taken by the Lexington Police Department to serve every member of our community-regardless of race, religion or sexual orientation. The professional men and women of the Lexington Police Department embrace our relationship with our diverse community. We have a distinguished legacy of providing quality police services to the Town. We have also instituted a wide variety of outreach programs which bring citizens, both young and old, together with members of our department. We have made a concerted and direct effort to bridge gaps and eliminate multicultural fears. The effort put forth by both residents and officers has created a wonderful and safe working environment that benefits all mutually. This is one of many reasons why there are minimal complaints filed against our officers year after year.We respect our citizens and they respect us! The Lexington Police Department and its staff are a model for not only other police departments immediately around Lexington but regionally if not nationally. We have good men and women employed by the'Town of Lexington and it is extremely important in these difficult times that this is not forgotten. The flames of defunding and dissolving police departments are growing ever higher day by day. It is important to remember that what put the Lexington Police Department on the leading edge of 21s`century policing was its dedication to training and education. The very idea of redirecting funds from any police department seems to directly contradict the concept of developing highly trained and educated officers who can handle any situation with professionalism and respect. 'These encounters often occur during our resident's very worst day and continuing to invest in our officers training ensures a positive outcome each and every time. I ask you to formally and publicly support the men and woman of the Lexington Police department in the days and weeks ahead. We are not Derek Chauvin. Our badges are not stained by the actions of this one individual.We are proud professional who love our jobs and love the community we serve. Respectfully, Michael Sowle President Lexington Police Patrolman's Association fi AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review Request for Car Parade - Lexington Goes Purple PRESENTER: ITEM NUMBER: Doug Lucente, Chair L9 SUMMARY: Lexington Goes Purple has submitted a request to hold a Lexington Goes Purple Car Parade on Thursday, June 18, 2020(with an alternative date of Thursday, June 25, 2020)to start at approximately 1:00 p.m. with an assembly and starting point at the Lexington Lodge of Ells parking lot. The car parade will disperse at the Bedford Street intersection of Massachusetts Avenue at approximately 2:00 p.m. *Please see the attached letter of request and snap outlining the details, including the fullparade route. The DPW and Police have reviewed this request and have no objections. SUGGESTED MOTION: Move to the request from Lexington Goes Purple to hold a Lexington Goes Purple Car Parade on Thursday, June 18, 2020 as outlined in their request letter dated June 5, 2020. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 8:00pm ATTACHMENTS: Description Type Car Parade,Requesd..L�yjnlgto n(bes Putprlt Kr.ckupr Magterkx f Name of Event: Lexington Goes Purple Car Parade Date:Thursday June 18 or(June 25), 1 to 2 pm Purpose:Visible showing of appreciation for dementia careworkers in conjunction with The Alzheimer's Association's Longest Day activities Number of Cars: 15-25 Parade Route Assembly: Lexington Lodge of Elks a. Exit South on Waltham St.to 2. Brookhaven at Lexington 1010 Waltham St(Drive into property) a. North on Waltham St b. Left on Concord Ave. 3. Artis of Lexington 430 Concord Ave. (Drive into property) a. East on Concord Ave b. Lefton Pleasant St c. Right on Watertown St to 4. Pine Knoll Nursing Nome-30 Watertown St(Drive into property) a. North on Watertown St. b. Left on Massachusetts Ave c. Left on Pelham Rd to S. Youville Place—10 Pelham Rd (Drive into property) a. Northeast on Pelham Rd b. Right on Massachusetts Ave c. Left on Maple St d. Right on Lowell St to 6. Care One of Lexington 178 Lowell St(Drive into property) a. Left on Lowell St b. Left on Woburn St c. Right on Massachusetts Ave to pass 7. Theatre Pharmacy-1784 Massachusetts Ave.(Drive by) Participants will be instructed to disperse once they have passed the intersection of Bedford St. and Massachusetts.Ave. ' e p f7 � `x c S b ` 06 Alf ad 12 � � 'y ,£r � �F;ty Vd � � � �p N✓ut%3 � N r'� r � is a 8 W 6L V! ,.•'/^ F 0.� Pew """ L' . x s � x, h t 116 tic uL, G tax ' AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Appointments/Reappointments PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.10 SUMMARY: Hanscom Field Advisory Commission Reappointments: The three-year terms of the following Hanscom Field Advisory Commission members expire on June 30, 2020. The Board is being asked to reappoint both members for a three-year term set to expire on June 30, 2023. . Mike Barrett . Hank Manz Minuteman Regional Vocational Technical School Committee Appointment: Mr. David Horton's term as Lexington's representative on the Minuteman Regional Vocational Technical School Committee expires on June 30, 2020.Mr. Horton has indicated he does not wish to be reappointed. A letter thanking Mr. Horton for his service will be sent. The Board is being asked to appoint Judith Crocker as the Lexington representative to the Minuteman Regional Vocational Technical School Committee for three-year term to be effective July 1, 2020. Town Celebrations Committee Reappointments: The three-year terms of the following Town Celebrations Committee members expire on June 30, 2020. The Committee has requested that both members be reappointed for a three-year term expiring on June 30, 2023. . Sondra Lucente . Lorain Marquis Appointment: The Town Celebrations Committee has requested to move Geetha Padaki up from the TCC Subcommittee to be appointed as a full member of the Town Celebrations Committee for a term to expire on June 30, 2023. Town Celebrations Subcommittee Reappointments: The majority of the members of the Town Celebrations Subcommittee members wish to be reappointed for another term set to expire on June 30, 2021. Paul Jenkins and David Taylor do not wish to be reappointed at this time. The following members, who wish to be reappointed, have a term expiration of June 30, 2020: • William"Glen" Bassett • Suzanne Caton • Stephen Cole, Jr. • Wei Ding • Mary Hutton • Gresh Lattimore • Wayne Miller • Rita Pandey • Ashley Rooney • Susan Stering • Samuel Zales Executive Clerk Reappointment: The Board is being asked to reappoint Kim Katzenback as Executive Clerk to the Select Board, whose term is due to expire on June 30, 2020. Keeper of the Lockup Reappointment: The Board is being asked to reappoint Police Chief Mark Corr as Keeper of the Lockup, whose term is due to expire on June 30, 2020. SUGGESTED MOTION: Move to reappoint Mike Barrett and Hank Manz to the Hanscom Field Advisory Commission for a term set to expire on June 30, 2023. Move to appoint Judith Crocker as the Lexington representative to the Minuteman Regional Vocational Technical School Committee for a three-year term to be effective July 1, 2020 through June 30, 2023. Move to reappoint Sondra Lucente and Lorain Marquis to the Town Celebrations Committee for a term set to expire on June 30, 2023. Move to appoint Geetha Padaki to the Town Celebrations Committee for a term to expire on June 30, 2023. Move to reappoint William"Glen" Bassett, Suzanne Caton, Stephen Cole, Jr., Wei Ding, Mary Hutton, Gresh Lattimore, Wayne Miller, Rita Pandey, Ashley Rooney, Susan Stering, and Samuel Zales to the Town Celebrations Subcommittee for a term set to expire on June 30, 2021. Move to reappoint Kim Katzenback as Executive Clerk to the Select Board for a one-year term ending on June 30, 2021. Move to reappoint Police Chief Mark Corr as Keeper of the Lockup for a one-year term ending on June 30, 2021. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 8:05pm ATTACHMENTS: Description Type D 2020 NIhnuu9c m,,.m Reg^ mr nd VbvatiL)rrA'➢"s,c.dumc,11`>c;duooc 'my nitte P.36,a c nd au< Al pfic;wuflYon JI.Cmc ker D Ju.ne20p0 � SttllTcom millee flaclap11Natefial D 2020 f'cnuvn Gele cations C.bmrrutleeAppfic;afion..Co ➢'ada➢i fktckup Male6al Judith A. Crocker 5 Currier Court Lexington, Massachusetts 02420 May 28, 2020 Town of Lexington Select Board 1625 Massachusetts Avenue Lexington, Massachusetts 02420 Dear Town of Lexington Select Board, Respectfully, I am requesting consideration to represent Lexington on the Minuteman Regional Vocational Technical School District's School Committee. I strongly believe that the combination of my professional and volunteer committee experience, business education, and tested understanding of the needs of today's students and school administration would allow me to hit the ground running. While the newly constructed Blue Ribbon school, its full FY21 enrollment, and newly launched veterinary program are to be celebrated,there continue to be challenges ahead. Topics such as the development of playing fields, making the building more sustainable through the addition of solar power, the possibility of a new superintendent search in the near future, and performing a deep dive into how to best moderate the school's high per pupil expenditure lay ahead. Regional school transportation reimbursement has been on the Massachusetts Association of School Committee's short list of resolutions sent to the State House for years and will only become more acute with lower state and municipal revenues given today's economy. Today is a new world. While there is no playbook written for these unprecedented current events, the unintended consequences placed upon school finances and contracts, union expectations, and the demands of remote learning combined with the stresses of social isolation —for both students and faculty-are the new reality. Educational backsliding takes on an added dimension for Minuteman students given their duel academic and vocational course loads. What public education looks like moving forward is very much a work-in-progress. This is all about the kids.Today's education involves the whole child—both academic and social- emotional facets. It would be my honor to be given the opportunity to roll-up my sleeves and be a voice for our students. Thank you for your consideration. Respectfully, Judy Crocker Judith A Crocker 5 Currier Court Lexington, Massachusetts 02420 Cell #781-454-6617 ricrocker@msn.com Work Experience • Senior Outreach Coordinator, Massachusetts Department of Transportation's Safe Routes to School program, Boston, MA; 2018-present o Responsible for developing state policy in partnership with the Massachusetts Association of School Committees and Massachusetts Association of School Superintendents o Responsible for developing curriculum in partnership with the Department of Elementary and Secondary Education o Regularly crafts and presents content in the form of webinars, state conference sessions, and school committee meetings o Responsible for Safe Routes programming in 49 municipalities including 24 environmental justice communities • Big Backyard Coordinator, Harrington School, Lexington, MA; 2006-9 • Supervisor Clinical Laboratory Regional Reference Center for Flow Cytometry, West Roxbury Veteran's Administration Medical Center, West Roxbury, MA; 1985-1990 • Clinical Chemistry and Special Chemistry, Dana Farber Cancer Institute, Boston, MA; 1983-1990 Lexington Elected and Appointed Positions • Lexington Town Meeting member; 2014-present • Lexington School Committee; 2014-2017 o FY17 budget$101 million with 7200 students and 1550 employees o Policy Manual Subcommittee; 2014-17 ■ Chair 2015-17 ■ Co-authored two new policies: 2014 School Transportation and Mitigation Policy and 2016 Buffer Zone Policy ■ Updated entire Policy Manual through collaboration with Massachusetts Association of School Committees and school administration ■ Collaborated with new superintendent on district's current and needed policy modifications ■ Ensured continued adherence to School Transportation Policy with multiple school building projects o Co-Chair Ad hoc Master Planning Committee; 2014-15 o Worked to hire a new school superintendent; 2015 o Created and Chaired Finance Subcommittee; 2016 o Participated in collective bargaining for 3 unions o Worked to support the Lexington Youth Coalition, a mental health/substance abuse/student stress joint initiative between School Committee, Selectmen, and private sector entities o Served as Liaison to Permanent Building, Human Rights, and Superintendent's Student Assignment Committees • Lexington Permanent Building Committee o Liaison for Construction of the new Harrington School; 2000-2003 o School Committee Liaison; 2014-17 • Harrington Elementary School Site Council, Community-at-Large member; 2009-2014 Judith A Crocker 5 Currier Court Lexington, Massachusetts 02420 Lexington Volunteer Positions • Ad hoc Crematory Study Committee; 2018-2019 • Safe Routes To School Coordinator; 2005-present o Maintains active programming, donations, and communications; coordinates volunteers; chairs meetings; serves as advocate with School Administration, Police, Public Works, Engineering, School Committee and Select Board o Manage town-wide program for all 9 public schools (7200 students) o Recipient of 4 awards and 3 grants o Panel speaker at 2011 annual MassDot Massachusetts Safe Routes State Forum and 2015 Workshop o Lexington Healthy Communities Project grant (Community Healthy Network Area 15) participant, transportation; 2013 • Bike Walk'n Bus Week; 2013-present o Principal member working with Lexpress, Planning Department,ACROSS Lexington, and Bicycle Committee o Purpose to provide education about local transportation alternatives • Traffic Safety Group; Liaison 2015-present o Represent Lexington's Safe Routes to School program • Ad hoc School Transportation and Safety Study Committee; Chair 2011-2014 o Charge: increase student pedestrian/bicycle safety and increase school bus ridership o In first year, increased school bus ridership 28% (added 662 students and 4 buses). Currently bus ridership is 54%. o Successful partnering with municipal mass transit and private after-school programs to meet surveyed parent needs o Evaluated school traffic procedures, signage, communication, school hours, and school and municipal infrastructure. o Co-authored a uniform school transportation policy that prioritizes pedestrians, bicyclists and buses over vehicles on school property o Authored bi-weekly local newspaper articles on student transportation from 2011-2013 • Sidewalk Committee; 2005-2014 o Charge: advise and develop recommendations for Selectmen on pedestrian policies and safety o Chair 2012-2014 • Ad hoc No Idling Committee; 2004-8 o Successfully passed Town by-law regarding vehicle idling o Created student and citizen educational campaign • Lexington High School Lincoln-Douglas Debate; Co-Chair Tournament Dining& Executive Board member; 2004-7 • Harrington School PTA, 1995-2005 o Co-President o Co-author 3-year School Improvement Plan during new school construction o Co-chaired school move into the newly constructed building o Initiated 3 new Committees: Family Math, Math Mornings, and Big Backyard • Last Nite Lexington, Co-Chair Children's Crafts; 1999 Judith A Crocker 5 Currier Court Lexington, Massachusetts 02420 Community Non-Profit Organizations • Lex Eat Together; 2016-present • William Diamond Jr Fife and Drum Corps, Executive Board; 2002-present • Hayden Synchronized Skating Teams, Fundraising Chair,Team Liaison and Board member; 2004-2012 Awards • Massachusetts Department of Transportation, Commonwealth of Massach use tts'A ward Nominee for the National Safe Routes Partnership Deb Hubsmith Award; 2015 • Massachusetts Department of Transportation,Town of Lexington Safe Routes To School Program, Outstanding Safe Routes Leadership—for significant contributions to the Massachusetts Safe Routes Program; 2012 • Massachusetts Department of Transportation,Town of Lexington Safe Routes To School Program, Creativity and Innovation Award; 2009 • Massachusetts Environmental Protection Agency, Town of Lexington Safe Routes To School Program, Improvements made through Piloting Safe Routes To School Program at the Bridge School; 2006 Awarded Grants • Metropolitan Area Planning Council, Lexington Safe Routes To School & Lexington DPW; School Zone Evaluation -$6,800; 2013 • Metropolitan Area Planning Council, Lexington Safe Routes To School; Bicycle Racks- $8,245; 2011-12 • Massachusetts Department of Transportation, Lexington Safe Routes To School: Infrastructure Improvement Plan, Bowman School - $455,000; 2009-11 • Lexington Education Foundation, Lexington Elementary Schools; Big Backyard Revisions- $18,000; 2008-9 • Lexington Education Foundation, Harrington School; Family Math Program -$4,000; 2001-2 • Lexington Education Foundation, Harrington School; Big Backyard Program -$7,000; 1999-2000 Education • Master of Business Administration, University of Massachusetts Boston, 1993 • Board Certified Medical Technologist by American Society of Clinical Pathologists, 1983 • Bachelor Degree in Medical Technology, Framingham State College, 1983 Town Celebrations Committee - 11 Members, Three-Year Term,June 30th First Name Last Name Title Service Start Service Expiration Appoint/Reappoint Sondra Lucente Member 1991 06/2020 Reappoint Lorain Marquis Member 06/2014 06/2020 Reappoint Geetha Padaki Member 12/2013 06/2023 Appoint Town Celebrations Subcommittee - up to 15 Members, One-Year Term, June 30th First Name Last Name Title Service Start Service Expiration Appoint/Reappoint William Bassett Member 07/2016 06/2020 Reappoint Suzanne Caton Secretary 03/2015 06/2020 Reappoint Stephen Cole,Jr. Member 02/2020 06/2020 Reappoint Wei Ding Imember 03/2018 06/2020 Reappoint Mary Hutton Member 08/2016 06/2020 Reappoint Paul Jenkins Member 02/2001 06/2020 Do not reappoint Gresh Lattimore Member 02/2019 06/2020 Reappoint Wayne Miller Member 11/2010 06/2020 Reappoint Rita Pandey Member 07/2018 06/2020 Reappoint Ashley Rooney Member 02/2019 06/2020 Reappoint Susan Stering Member 06/2017 06/2020 Reappoint David Taylor Member 1 08/2010 06/20201 Do not reappoint Samuel Izales IMember 1 09/2014 06/20201 Reappoint APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Town Celebrations Committee Board/Committee of Interest: 1. 2. 3. 4. in the future Would you consider another Committee: Yes, _ 3 Years For how long should we keep your application on file? Geetha Padaki Full Name: Nickname: Preferred Title(please circle) Mr./Ms./Mrs./Other: 46, Ward Street, Lexington 02421 Home Address: Zip: 15 Years Length of Residence in Lexington: IT Business Partner- Vaccines, Takeda Pharmaceuticals Occupation: 350 Massachusetts Ave. Cambridge, MA 02139 Work Address: Phone: Home Work Fax Cell E-mail: Primary: Secondary: Town Celebrations Committee If you currently serve on a Board or Committee,please identify: Co-chaired Lex 300 Dance Around the World event; Special Training, Interests,Qualifications: Served as Co-president of Indian Americans of Lexington. Yes; TCC member since 2014 Have you been asked by a Committee to become a member?_ _ _ _ Member since 2014 was approached by TCC in 2 114 Flow did you hear about the Committee? Please attach a current resume, if possible. Add any comments below or on a separate page. ( L,� P Signature: l�t.�.E-t►�- Date: -'M At)2-tZ GEETHA PADAKI, CPIM CAREER SUMMARY • 10+years of business analysis and pi-cliect/portfolio management experience • 12+years of ER!"implementation and consulting experience • Pharmaceutical and medical device systems validation experience • APICS Certified in Production and Inventory Management EXPERIENCE 20 19-Present Takeda Pharmaceutical Company Cambridge,MA IT Business Partner, Takeda Vaccines(Manufacturing,Supply Chain and Quality) • Developed systems road map in alignment with business and IT strategy. • Lead the implementation of Analytics tool for operational metrics • Implemented a custom solution for optimal drug substance allocation • Implemented a process data analytics tool for Continuous Process Verification • Lead the implementation of intercompany order processing in SAP 2006-2019 Biogen, inc. Cambridge, MA IT Business Partner,Clinical Drug Supply Sr. IT Project Manager, Global Supply Chain Sr. Business Analyst,R&D IT • Analyzed business needs and recommended technologies and tools. • Developed systems road map in alignment with business and IT strategy. • Developed and presented business cases to Executive leadership. • Led the RFP and software selection processes for Global Serialization,Clinical Label Management System,Artwork Management System and Global Trade Compliance system. • Participated in the FMEA and identified risks to be addressed in the business process. • Conducted portfolio review meetings and addressed issues and risks. • Managed schedules,budgets,resources and management reporting for the following projects: • Product Life Cycle Management—Implemented enhancements in Agile PLNI and interfacing systems(Regulatory, Master Data Management,Oracle EBS and LIMS) • Temperature Monitoring of Shipments—Implemented Elpro temperature monitoring solution for clinical and commercial shipments. • Planning and Forecasting Solution—Implemented Bioclinica Optimizer and Aggregator for forecasting&modeling and managing supplies across clinical studies. • Master Data Management—Implemented business processes and Oracle Product Data Hub module for centralized management of product data. • Clinical Supply Chain Modernization- Implemented business processes and Oracle Ili EBS system for providing visibility to clinical inventory. • Clinical Label Management System- Implemented a custom developed application utilizing SharePoint and NET technologies for generating clinical labels. • Advanced Supply Chain Planning—Provided Technology leadership for the implementation of the Oracle ASCP module. • Clinical Integrated Data Repository- Led the Technology/Infrastructure work stream for a custom-built clinical data warehouse using Agile Project Management methodology. • Data Management Outsourcing—implemented outsourced Support model for Electronic Data Capture from clinical trial sites. • Managed global matrix teams consisting of business analysts, SM[.'s,software developers, data architects, 14 Operations leads and support analysts. Phone: E-mail: March 2020 Page 1 of2 GEETHA PADAKI, CPIM 2004 BarcoView, LI-C Duluth,GA Project Manager • Project Lead for a Global ERP upgrade project. • Business Liaison for Manufacturing and Logistics groups. 1999-2004 Online Solutions, Inc. Atlanta,GA President • Consulting and Implementation Services o Implemented Electronic Data Interchange(EDI),Quality,Warehousing& Distribution and Manufacturing modules at various clients. • Adjunct Faculty, Keller Graduate School of Managemeni o Taught graduate level courses in Database Management Systems,Database Applications for Electronic Commerce,Client Server Architecture,Managerial Applications of Information Technology, Decision Support and Expert Systems. 2000-2002 ImmUCor, Inc. Atlanta,GA Director of Information Systems • Built the IT department from the ground up by hiring and training a team. • Managed IT/IS operations including help desk management,security, network administration, systerns administration,database administration,telecommunications, enterprise systems and email applications. • Hired and trained a team responsible for supporting business systems. • Developed and implemented Standard Operating Procedures for operations. • Implemented ERP(Baas ERP)system for two US sites. • Implemented processes for managing software changes to meet FDA validation requirements. 1997-1999 Quality Consultants, Inc. Atlanta,GA Manager, Center of Excellence 0 Managed the implementation of Baan ERP system for several customers. 0 Provided assistance to the field consultants in Process Manufacturing concepts. 0 Provided training in Project Implementation Methodology and System Functionality. * Provided consulting in Multi-site,Manufacturing,Distribution and Service modules. 1993-1997 BAAN Company Grand Rapids, MI Product DevetopmentlConsultant 0 Implemented Distribution and EDI modules for several customers including FedEx Logistics, Ferguson Industries and Weyerhaeuser. 0 Provided training and consulting in EDI, Distribution and Manufacturing modules. 0 Led the Development of North American Localizations including sales tax and sales commissions functionality. EDUCATION Master of Science in Manufacturing Management Major: Manufacturing Management The University of Toledo, Toledo,Oil Bachelor of Engineering Major: Electrical& Electronics Lnoincering College of Engineering,Guindy,Chermai, India March 2020 Phone: E-mail: Page 2of2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Select Board Liaison Assignments PRESENTER: ITEM NUMBER: Board Discussion I.11 SUMMARY: The Board will discuss committee liaison assignments. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 8:10pm ATTACHMENTS: Description Type 2019 Select Board Committee:A signnu nts (over[lii mio mm 20/20 Vision Committee Joe Pato Member Battle Road Scenic Byway Committee Jill Hai Liaison Bicycle Advisory Committee Joe Pato unspecified Council for the Arts Jill Hai Liaison Board of Library Trustees Executive Board Joe Pato Chair/Memo Economic Development Advisory Committee Jill Hai Liaison Commission on Disability Joe Pato Liaison Grain Mill Alley Steering Committee Jill Hai Liaison Community Preservation Committee Joe Pato Member Human Rights Committee Jill Hai Liaison Comprehensive Plan Advisory Committee(Joe Pato Liaison Lexington Center Committee Jill Hai Liaison Lexington Community Coalition Joe Pato POC MAGIC Jill Hai Member Policy Manual Committee Joe Pato members Munroe Center for the Arts Board Jill Hai POC Residential Exemption Policy Study Commis Joe Pato Liaison Special Permit Residential Development Zoning Bylaw Amend Jill Hai Chair School Master Planning Advisory Committe Joe Pato Member Stone Building Feasibility/Re-Use Committee(ad hoc) Jill Hai unspecifi Sustainable Lexington Committee Joe Pato Liaison Tourism Committee Jill Hai Liaison Tax Deferral and Exemption Study Commits Joe Pato Liaison Town Celebrations Committee Jill Hai Liaison Board of Library Trustees Executive Board Suzie Barry Member 2020 Vision Committee-ECIL(communications) Mark Sandeen Liaison Council on Aging Suzie Barry Liaison Board of Health Mark Sandeen POC Crematory Study Committee(ad hoc) Suzie Barry Chair Communications Advisory Committee(CAC) Mark Sandeen Liaison Design Advisory Committee Suzie Barry unspecified Comprehensive Plan Advisory Committee(CPAC) Mark Sandeen Liaison Fund for Lexington Board Suzie Barry Member Economic Development Advisory Committee Mark Sandeen liaison Hanscom Area Towns Committee Suzie Barry Member Greenways Corridor Committee Mark Sandeen Liaison Historic Districts Commission Ad Hoc Ch.4,Suzie Barry Liaison Housing Partnership Board Mark Sandeen Liaison Lexington Housing Assistance Board(LexW Suzie Barry Liaison Noise Advisory Committee Mark Sandeen Liaison Monuments and Memorials Committee Suzie Barry Liaison Permanent Building Committee(PBC) Mark Sandeen Liaison Policy Manual Committee Suzie Barry members Transportation Advisory Committee Mark Sandeen Liaison Recreation Committee Suzie Barry Liaison Tree Committee Mark Sandeen Liaison Youth Commission Suzie Barry Liaison Appropriation Committee Doug Lucente POC Capital Expenditures Committee Doug Lucente POC Conservation Commission Doug Lucente POC Energy Conservation Committee Doug Lucente Liaison Fund for Lexington Board Doug Lucente Member Hanscom Field Advisory Commission Doug Lucente n/a Historic Districts Commission Doug Lucente POC Historical Commission Doug Lucente POC Human Services Committee Doug Lucente Liaison Lexington Scholarship and Educational Fun Doug Lucente POC Massachusetts Port Authority Community)Doug Lucente POC Planning Board Doug Lucente POC School Committee Doug Lucente POC Town Report Committee Doug Lucente Liaison Town Seal Committee Doug Lucente Water and Sewer Abatement Board Doug Lucente POC AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Fiscal Year 2021 Cost-Of-Living Adjustment for Non-Represented Employees PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager L12 SUMMARY: A vote is requested for this agenda item. The Town Manager and HR Director are recommending a 2 percent cost-of-living adjustment for non- represented employees for fiscal year 2021. This amount is consistent with settled collective bargaining agreements and the Board's overall guidance for settlements for FY2020. SUGGESTED MOTION: Move to approve a 2 percent cost-of-living adjustment for non-represented employees for fiscal year 2021, effective July 1, 2020 FOLLOW-UP: HR will notify departments of this increase. DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 8:15pm ATTACHMENTS: Description Type Lis of'Ierort-tJnio n Stcn:ff G wer[demo July 1, 2020 COLA list NON -UNION Positions Department Office Manager Assessing Executive Assistant to the Board of Selectmen Select Board Municipal Assistant Select Board Recording Secretary Select Board Administrative Assistant Finance Assistant Town Manager for Finance/Comptroller Finance Budget Officer Finance Director of Purchasing Finance Town Accountant Finance CEC Recording Secretary Finance Fire Chief Fire Office Manager- Fire Department Fire Human Services Director Human Services Office Manager- Human Services Human Services Veterans Services Officer Human Services Veterans Services District Director Human Services Director of Innovation and Technology Information Technology Alternate Inspectors Land Use, Health and Development Assistant Town Manager for Land Use, Health & Development Land Use, Health and Development Office Manager- Land Use Land Use, Health and Development Visitor's Center Manager Land Use, Health and Development Visitor's Center Assistant Manager Land Use, Health and Development Visitor's Center Tourism Advisors Land Use, Health and Development Visitor's Center Customer Service Clerk Land Use, Health and Development Visitor's Center Liberty Ride Coordinator Land Use, Health and Development Substitute Temporary Library Employees Library High School Library Pages Library Library Director Library Assistant Library Director Library Office Manager- Library(shared position) Library Part-Time less than 8 hrs/biwkly Library Employees Library Part-time less than 8 hrs/biwkly Library Employees Library Cadets Police Office Manager- Police Department Police Parking Lot Attendants Police Per-Diem Public Safety Dispatchers Police Police Chief Police Administrative Assistants Public Facilities Office Manager Public Facilities Assistant Director of Public Facilities Public Facilities Assistant to the Project Manager Public Facilities Audiovisual Technician Public Facilities Director of Public Facilities Public Facilities Facilities Engineer Public Facilities Facilities Superintendent Public Facilities LHS Facility Manager Public Facilities Project Manager Public Facilities Superintendent of Custodial Services Public Facilities PBC Recording Secretary Public Facilities 1 DPW Sidewalk Cleaning Attendants Public Works Office Manager- Public Works Public Works Per Diem Engineering Assistant Public Works Public Works Director Public Works Manager of Operations Public Works Seasonal Compost Attendant Public Works Recreation and Community Programs Director Recreation and Community Programs Administrative Manager Recreation and Community Programs Seasonal Recreation Office Assistant Recreation and Community Programs Certified Recreation Specialist Recreation and Community Programs Benefits Coordinator Town Manager's Office Deputy Town Manager Town Manager's Office Human Resources Assistant Town Manager's Office Human Resources Director Town Manager's Office Office Manager- Special Events Coordinator Town Manager's Office Parking Hearing Officer Town Managers Office Town Manager Town Manager's Office Public Information Officer Town Manager's Office Sustainability Director Town Manager's Office 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Committee Reappointments PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.13 SUMMARY: A vote is requested for this agenda item. The Town Manager is requesting that the Board approve re-appointments for the following committees: Council on Aging. • Elizabeth Borghesani has been a member since 2004. Ms. Borghesani's new term is effective immediately and will expire May 2023. Ethics are up-to-date. • Ellen Nadine Cameron has been a member since 2014. Ms. Cameron's new term is effective immediately and will expire May 2023. Ethics are up-to-date. • Camille Goodwin has been a member since 2012. Ms. Goodwin's new term is effective immediately and will expire May 2023. Ethics are up-to-date. • Bonnie Teitleman-Levin has been a member since 2017. Ms. Teitleman-Levin's new term is effective immediately and will expire May 2023. Ethics is up-to-date. Recreation Comm.: • Lisah Rhodes has been a member since 2011. Ms. Rhodes new term is effective immediately and will expire May 2023. Ethics are up-to-date. SUGGESTED MOTION: Move to approve the Town Manager's re-appointment of Elizabeth Borghesani, Ellen Cameron, Camille Goodwin and Bonnie Teitleman-Levin to the Council on Aging and Lisah Rhodes to the Recreation Committee. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 8:20pm ATTACHMENTS: Description Type D R.)rghesani Reapp, Rackup Mate6al D Cameton Reapp Pkackup Material D Wodwin Reapp Rn.clkup Miterial D FaAnrun--Lcvin Reapp Itaclup Maknial D Rhode,;Repp lkickup Mate6al TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee Coucll on Aging of Interest: g g Full Name: Elizabeth Borghesani Preferred Title (please circle):Mr./Ms./Mrs./Other IVI S. Home Address# Length of Residence 52 years in Lexington: Current Occupation: retired nurse practitioner Work Address: Fax Number(s): Comments: Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature: Elizabeth A. Borghesani Date: May 22, 2020 G:A02:B&C's Application TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: cl .......... t N1 Full Name: ............. ......... Preferred Title (please circle):Mr./Ms./Mrs./Other Home Address: Length of Residence in Lexington: Current Occupation: Work Address: Phone Number(s): Home: Work: Fax Number(s): Email Address: Comments: V1 V-��o ISO Pt 4f Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries,and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature: Date: 5 RECEIVED QA02:13&C's Application MAY 2 8 2020 TOWN MANAGERS OFFICE TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: ' Full Name: 42��_ AV_ X�J� v`" Preferred Title (please circle):Mr s/Mrs./Other Home Address: Length of Residence in Lexington: Current Occupation: 1,71,14--4 Work Address: Phone Number(s): Home: Vbotk +ax-Number(s): Email Address: Comments: Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A,must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment,and annually thereafter,committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries,and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature: C2 f Date: QAOIB&C's Application CE/ViED MAY 2 8 2020 *rOWN MANAGERS OF FCS May 16 20„06:36p Albert B. Levin 781-862-0306 p,3 TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARDICOMMITTEE MEMBERSHIP Board/Committee Council on Aging of Interest: Bonnie Teitleman-Levin Full Name: Preferred Title (please circle):Mr./MsJMrs./Other Home Address: Length of Residence 25 yrs in Lexington: � ,- ,... ....,� social work Current Occupation: � Work Address: Phone Number(s): Home: Work: Fax Number(s): Email Address: I have enjoyed COp and acted as secretary and reason to the Commission for Comments: Disabilities. I hope to be able to Continue. Members of Totitirn boards and committees,as defined by the Conflict of Interest Law,M.G.L.c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment,and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of interest Statute. The law places responsibility for acknowledging receipt of the summaries,and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature: �^ �'�-�Fe v c.0 ItAl .. .Date• TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee Recreation Committee of Interest: Full Name: Lisah S Rhodes Preferred Title Mrs. rs (please circle):Mr./Ms./Mrs./Other V Home Address# Length of Residence 14 years in Lexington: Current Occupation: Elementary Educator (s): Home: Work: Fax Number(s): Email Address# Comments: Hoard member Community Endowment of Lexington(CEL),.—d member of League of Women Voter's,Lexington;member of Community Center Task Force,member 3001h Comm Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training requirements. Signature: Llsah S Rhodes Date: 05/14/2020 G:A02:B&C's Application AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Water & Sewer Commitments &Adjustments PRESENTER: ITEM NUMBER: Doug Lucente, Chair C.1 SUMMARY: Water& Sewer Commitment Section 1 $ 1,975,324.33 Water& Sewer Commitment Section 2 $ 1,943,500.95 Water& Sewer Commitment Section 3 $ 3,839,184.96 Water& Sewer Finals Nov 2019 $ 26,538.22 Water& Sewer Finals Dec 2019 $ 10,168.12 Water& Sewer Finals Jan 2020 $ 50,707.46 Water& Sewer Finals Feb 2020 $ 28,930.39 Water& Sewer Finals Mar 2020 $ 7,494.06 Water& Sewer Finals Apr 2020 $ 9,992.76 Water& Sewer Finals May 2020 $ 5,108.53 Water& Sewer Adjustments per WSAB 5/21/20 $ (5,022.84) SUGGESTED MOTION: Motion to Approve the attached water& sewer commitments & adjustments FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 6/15/2020 ATTACHMENTS: Description Type D 6/t 5/20 ften�is Gwe�Menlo D Fina Is R)r 6-l�5 20 (bver NRnno Department of Public Works Ins Town of Lexington r fg Water and Sewer Enterprise Funds FISCAL YEAR 2020 COMMITMENT •O 120 SECTION , TOTALS WATER $711,199.93 $711,199.93 SEWER $1,264,124.40 $1,264,124.40 TOTAL: $1,975,324.33 $1,975,324.33 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: One miCraon nine hundredseventy five thousand, three hundrecdtwenty four33/loo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECTBOARD 06/15/20 Treasurer/Collector, Director of Public Works,Water/Sewer Billing Department of Public Works Town of Lexington Water and Sewer Enterprise Funds �«rl FISCAL YEAR 2020 SECTIONCOMMITMENT SP0220 • WATER $683,778.66 $683,778.66 SEWER $1,259,722.29 $1,269,722.29 TOTAL: $1,943,600.96 $1,943,500.95 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: One milrwn nine hundredforty three thousandfive hundred95/1oo And pay the some into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECTBOARD 06/15/20 Treasurer/Col lector, Director of Public Works,Water/Sewer Billing Department of Public Works @)N Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2020 COMMITMENT SP0320 SECTION 3 GRAND TOTALS WATER $1,208,912.96 $1,2080912.96 SEWER $2,630,272.00 $2,630,272.00 TOTAL: $3,839,184.96 $3,839,184.96 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Three mit wn eight hundredthirty nine thousandone hundred eighty four 96/ioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECTBOARD 06/15/20 Treasurer/Collector, Director of Public Works,Water/Sewer Billing ra PY2020 l2 ADJUSTMENTS TO WATER/SEWER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD xn,a• WSAB MAY 21,2020 SB Meeting 6115120 TOTAL 0300745600 0 Augustus Rd $0.00 ($1,670.85) ($1,670.85) 955567 2020 IRRIGATION ON DOMESTIC 020DO10900 2 Carl Rd $1.84 ($1,492.91) ($1,491.07) 953248 2020 fRRIGATION ON DOMESTIC 036064D600 19 Deering Ave INTERESTONLY 954182 202G 0300796100 29 DwtvnerBo Wa ($94.05) ($301.26) ($395.34) 956181 2020 TOILET LEAK 02CO644000 240 East St INTEREST ONLY 937139/952195 2020 0300633000 16 Estubrwk Rd INTEREST ONLY 954087 2020 0300792100 97 Fifer Lane $93.54 ($302.01) ($395.55) 956140 2020 TOILET LEAK 02004726CO 215 Lexington St INTEREST ONLY 951194 2020 0200388502 53 Liberty Aw INTEREST ONLY 9-9 053 2020 D300021900 7 Mountain Rd ($62.53) ($2%41 ($272.94) 956524 202D TOILET LEAK 03OD935900102 37 Munroe Rd INTEREST ONLY Final 2020 0300630200 3 Nickerson Rd INTEREST ONLY 954046 2020 01001492001202 77 Oak St INTEREST ONLY 946285167 2020 0300674300 11 Patterson Rd ($168.20) ($579.84) ($748.04) 954840 202C TOILET LEAK 0100261800 20 Potter Pond ($8.82) ($40.23) 349,05 947802 2020 TOILET LEAK 0200447100 19 Redwai Ln - INTEREST ONLY 950029 2020 020D379100 38 Revere St INTEREST ONLY 949924 2020 0100178400 56 Robbins Rd INTEREST ONLY 946707 2020 03008548001802 91 Shade St INTEREST ONLY 956958l59 2020 0300665700 7 Wood ark Circle INTERESTONLY 954528 2020 01002079CO 125 Worthen Rd INTEREST ONLY-BILLS DISPUTED ARE LIENED Multy? 2020 ($425.33) ($4,597.51) ($5,025.84) It is the recommendation of the Water and Sewer Abatement Board that the Town Collector be authorized to waive interest that has accrued on the bills included herein,unless stated here otherwise,from the due date of the bill until 30 calendar days after the date of written notification to applicant of the Selectmen's action. WATER SEWER TOTAL ($425.33) ($4,597.51) ($5,022.84) DIRECTOR OF PUBLIC WORKS SELECTBOARO 6/15/20 Department of Public Works Town of Lexington 177SRM W; Water and Sewer Enterprise Funds APAWI fY'�, FISCAL YEAR 2020 FINALS GRAND TOTALS NOVEMBER 2019 WATER $ 12,842.87 $12,842.87 SEWER $ 13,695.35 $13,695.35 TOTAL: $26,538.22 $26,538.22 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Twenty six thousandfive hundred thirty eight 221100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECT BOARD 6—(,1— )J"�-�2) Treasurer/Collector; Director Public Works, Water Sewer Billin Department of Public Works Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2020 GRANDFINALS TOTALS DECEMBER 2019 WATER $ 7,020.32 $7,020.32 SEWER $ 3,147.80 $3,147.80 TOTAL: $10,168.12 $1016b,12 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Ten thausandone hundredsixty eight 12/ioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECT BOARD Treasurer Collector; Director Public Works, Water/Sewer Billing Department of Public Works 775 Town of Lexington <A �;� Water and Sewer Enterprise Funds FISCAL YEAR 2020 Y GRANDFINALS TOTALS JANUARY 2020 WATER $ 15,041.56 $15,041.56 SEWER $ 35,665.90 _ $35,665.90 TOTAL: $50,707.46 $50707:46 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Fifty thowandseven hundredseven 461100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTC5R OF PUBLIC WORKS SELECT BOARD Treasurer Collector; Director Public Works, Water/Sewer Billing Department of Public Works ` ins Town of Lexington n = ° Water and Sewer Enterprise Funds ` P FISCAL YEAR 2020 TOTALSFINALS GRAND FEBRUARY 2020 WATER $ 11,109.89 $11,109.89 SEWER $ 17,820.50 $17,820.50 TOTAL: $28,930.39 $20 930,39 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: ?twenty eight thousandnine hundred thirty 391100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. _........................... .............. ... ......... D RECTOR OF PUBLIC WORKS SELECT BOARD�p /.S-:>3'a6 Treasurer/Collector; Director Public Works, Water/Sewer Billing Department of Public Works ins Town of Lexington Water and Sewer Enterprise Funds } r ` FISCAL YEAR 2020 FINALS GRAND TOTALS MARCH 2O20 WATER $ 4,258.86 $4,258.86 SEWER $ 3,235.20 $3,235.20 TOTAL: $7,494.06 $1494.06 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Seven thousandfaur hundredninety four o6/ioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTO OF PUBLIC WORKS SELECT BOARD Treasurer/Collector; Director Public Works, Water Sewer Billing Department of Public Works ms Town of Lexington �s Water and Sewer Enterprise Funds FISCAL YEAR 2020 FINALS GRAND TOTALS— APRIL 2020 WATER $ 4,650.16 $4,650.16 SEWER $ 5,342.60 $5,342.60 TOTAL: $9,992.769„ 6„' To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Nine thousandnine hundredninety two 76/ioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECIOR OF PUBLIC WORKS SELECT BOARD V"165-��i, � Treasurer/Collector; Director Public Works, Water Sewer Billing Department of Public Works ins ' Town of Lexington Water and Sewer Enterprise Funds t g's FISCAL YEAR 2020 wnm r TOTALSFINALS GRAND MAY 2020 WATER $ 2,1 28.63 $2,128.63 SEWER $ 2,979.90 $2,979.90 TOTAL: $5,108.53 $4,108.53 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Five thmrsandone hundredeoht 531loo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS SELECT BOARD Treasurer/Collector; Director Public Works, Water Sewer Billing