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HomeMy WebLinkAbout2020-05-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MAY 12, 2020 MINUTES I. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:35 AM. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry Kathy Kilroy Weidong Wang David Pollak Melinda Walker David Eisen Mark McCullough 2. PUBLIC COMMENT 3. MINUTES Approval of Minutes of Regular Meeting of April 7, 2020 Upon motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of April 7, 2020, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough Approval of Minutes of Annual Meeting of April 7, 2020 Upon motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of the Annual Meeting of April 7, 2020, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 4. BILLS & CHECKS Approval of Bills and Checks paid in April 2020 April 2020 REVOLVING FUND Check Numbers 17428 through 17493 689-C MANAGEMENT Check Number 2269 PARKER MANOR Check Number 2062 BEDFORD STREET Check Number 1254 MRVP VOUCHER Check Numbers 4151 through 4154 SECTION 8 Check Numbers 18769 through 18797 Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for April 2020. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 5. EXECUTIVE DIRECTOR'S REPORT A. Designer Selection Committee—Vynebrooke ModPHASE renovation project Interview and Approval of Abacus Architects A meeting of the Designer Selection Committee was held 4/15/20. Caileen did reference checks and wrote a letter with her recommendations on who would be best suited for this project. Abacus Architects was one of those firms. They have done multiple public housing jobs of similar scale and scope. Caileen had also worked with them in the past at Arlington Housing Authority. The firm was interviewed by the Board where they discussed passed jobs and similar projects. The Board discussed hurdles this project may face, including relocation.. Expected timeline includes 6-9 months of design and approvals from DHCD. Construction will take upwards of a year. Due to the current COVID 19 situation, the timing could be longer than anticipated. Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to approve Abacus Architects to be the A/E for the Vynebrooke Village ModPHASE and authorize Caileen to execute the contract. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry 2 Weidong Wang Melinda Walker Mark McCullough B. Financials We continue to be in good financial condition. Due to COVID 19, we have not spent much on non-routine items. DHCD will take into consideration any budget discrepancies due to COVID19 in our annual review. C. COVID 19 update Board of Health Advisory Notice The BOH has issued an advisory notice to restrict visitation to units except for those that are necessary to provide essential services. For the most part, our tenants have complied but there are a few who have not. Caileen discussed numerous preventative measures the LHA continues to make to reduce the spread of COVID 19. We have hired Sery-Pro to "fog"the villages weekly. Weidong was instrumental in a generous donation of 2500 masks by CAAL for all LHA residents. The HUD-CARES act has funded LHA with an additional $16,778.00 in admin fees and $37,781.00 in operating funds. D. Project Update Pine Grove Village The only punch list item remaining is fixing and installing some missing stair treds. We are still waiting for the restrictions to be lifted so we can do indoor construction. We are hoping to present the CFC at the next meeting. Other projects are on hold. The Greeley Village ramp and porch project will go out for bid. We applied for CPA funds for this project in the amount of $130,000.00. This will also go before Town Meeting. E. Parker Manor Loan-Pine Grove Village The Pine Grove Village project needs to borrow $42,000.00 from Parker Manor to pay off the remaining expenses. The original budget allocated approximately $42,454.00 in cash equity from LHA if necessary. The relocation expenses for this project were much more than anticipated-furniture rental, moving company, residents not being prepared, longer hotel stays due to COVID 19 and relocation specialist coordination all led to this. We were able to raise the rents at Pine Grove so we will now be making approximately $10,000.00 per month instead of the $6,000.00 we are getting now. Upon motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the loan of$42,000.00 from Parker Manor to Pine Grove Village. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT 3 Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough F. HUD Public Housing Program Waivers HUD issued a Public Housing notice with a list of waivers that PHA's can implement to alleviate some of the burden from COVID 19. The LHA is currently implementing waivers related to inspections. 6. ADJOURNMENT 8:55 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4