HomeMy WebLinkAbout2020-06-08 SB Packet - Released SELECT BOARD MEETING
Monday, June 8, 2020
Conducted by Remote Participation*
6:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
4580 if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2020 Annual Town Meeting& Special Town Meeting 6:05pm
2. Reorganization of the Board 6:10pm
3. COVID-19 Update 6:15pm
. Discuss Strategies, Implementation and Community Response Actions
Related to Covid-19 Guidelines and Directives
4. Discussion of Reopening Lexington Businesses and Restaurants - Town-wide 6:30pm
Planning and Communication
5. Review and Discuss Draft Grant of Location Policy 7:00pm
6. Accept Easement- Lexington Hills Pedestrian Easement 7:20pm
7. Conflict of Interest Determination: David Williams - Board of Appeals 7:30pm
8. Car Parade Request- LexPride 7:35pm
9. Select Board- Committee Appointment 7:40pm
10. Future Meeting Dates 7:45pm
ADJOURN
1. Anticipated Adjourn 7:55pm
*as per Executive Order regarding remote participation: https://www.mass.gov/doc/open-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by clicking on
the following link at the time of the meeting: https:Ilzoom.usljl94808201746
Or iPhone one-tap:
US: +19294362866„94808201746# or+13017158592„94808201746#
Or Telephone:
+1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 948 0820 1746
Hearing Assistance Devices Available on Request LeyCe
All agenda time and the order of items are appnoximate and
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2020 Annual Town Meeting & Special Town Meeting
ITEM
PRESENTER: NUMBER:
I.1
SUMMARY:
To discuss 2020 Annual Town Meeting and Special Town Meeting if needed.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 6:05pm
ATTACHMENTS:
Description Type
P.h kup[lid tefiai
Select Board Article Positions
Preparation for 2020 Annual Town Meeting* (as of 6/3/20)
Potential Consent Agenda Articles DL 1P SB 1H MS
Article 2 - Reports C C C C C
Article 3- Cary Lecture Series C C C C C
Article 4-Appropriate FY 2021 Operating Budget C C C C C
Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C
Article 6 - Establish Qualifications for Tax Deferrals C C C C C
Article 7 - Petition General Court to Amend Legislation Regarding C C C C C
Tax Deferrals
Article 9 - Establish/Continue Departmental Revolving Funds C C C C C
Article 10- Appropriate for Community Preservation Committee C C C C C
(Articles 10a thru 101 and 10n thru 10o only)
Article 12 -Appropriate for Municipal Capital and Equipment Program C C C C C
Article 13 -Appropriate for Water System Improvements C C C C C
Article 14-Appropriate for Wastewater System Improvements C C C C C
Article 15 -Appropriate for School Capital and Equipment C C C C C
Article 16b-Center Recreation Complex Bathrooms& Maintenance C C C C C
Bldg Renovation
Article 16c- Public Facilities Master Plan C C C C C
Article 16d - LHS Science Classroom Space Mining C C C C C
Article 16e -Townwide Roofing Program C C C C C
Article 16f-School Building Envelopes and Systems C C C C C
Article 16g- Municipal Building Envelopes and Systems C C C C C
Article 16h- Facility and Site improvements-Building Flooring C C C C C
program and School Paving Program
Article 16i - Public Facilities Bid Documents C C C C C
Article 16j - Public Facilities Mechanical/Electrical System C C C C C
Replacements
Article 17-Appropriate to Post Employment Insurance Liability Fund C C R C C
Article 18-Rescind Prior Borrowing Authorizations- IP IP, C IP, C IP, C IP, C IP, C
Article 19a- Appropriate from the Capital Stabilization Fund for C C C C C
projects excluded from the limits of Proposition 2%
Article 20-Appropriate from Debt Service Stabilization Fund C C C C C
Article 21 -Appropriate for Prior Years Unpaid bills- IP IP, C IP, C IP, C IP, C IP, C
Article 22-Amend FY 20 Operating, Enterprise, CPA budgets C C R C C
Article 23 -Appropriate for Authorized Capital Improvements C C C C C
Article 26-Amend Historic Districts Commission Enabling Legislation C C C C C
Article 27-Amend General Bylaws- Noise Construction C C C C C
Article 30- Land exchange (Citizen) C C C C C
Article 31 - Historic Preservation demo delay(Citizen)- IP IP, C IP, C IP, C IP, C IP, C
Article 32 - Extend Hancock-Clark Historic District (Citizen)- IP IP, C IP, C IP, C IP, C IP, C
*2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus
Select Board Article Positions
Preparation for 2020 Annual Town Meeting* (as of 6/3/20)
Potential Consent Agenda Articles - Motion will state DL JP SIB JH MS
refer back to Planning Board
Article 35-Amend Zoning Bylaw- Distances from basement,slab RB RB RB RB RB
or crawl space and groundwater
Article 36-Amend Zoning Bylaw-Short term rentals RB RB RB RB RB
Article 37-Amend Zoning Bylaw-Site plan review RB RB RB RB RB
Article 38-Amend Zoning Bylaw- Financial services RB RB RB RB RB
Article 39-Amend Zoning Bylaw-Solar energy systems RB RB RB RB RB
Article 40-Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB
Facilities
Article 41-Amend Zoning Bylaw-Technical Corrections RB RB RB RB RB
Article 43-Amend Zoning Bylaw and Map- Hartwell Ave Area RB RB RB RB RB
Article 44-Amend Zoning Bylaw and Map- Bedford St near RB RB RB RB RB
Hartwell Ave
Article 45-Amend Zoning Bylaw-Front year,transition,and RB RB RB RB RB
screening areas
Article 46- Amend zoning-Reduce GFA(Citizen) RB RB RB RB RB
Motion will state refer back to Select Board DL JP SIB JH MS
Article 8-Short term rental fee RB RB RB RB RB
Article 11-Appropriate for Recreational Capital RB RB RB RB RB
Article 24- Reduce Legal expenses(citizen) RB RB RB RB RB
Article 28-Amend general bylaws-(citizen) RB RB RB RB RB
Article 29- Declare climate emergence (citizen) RB RB RB RB RB
Article 33-Amend general bylaws-Running bamboo (citizen) RB RB RB RB RB
Article 34-Amend special legislation surcharge-(citizen) RB RB RB RB RB
Articles that are time sensitive PRSNT DL JP SB JH MS
Article 10K**—Parker Meadow Accessible Trail Construction JP Y Y Y Y Y
Article 10m-$100,000 be appropriated for LexHAB- 116 Vine JP Y Y Y Y Y
Street Design Funds
Article 16a- Police indoor/outdoor firing range JH Y Y Y Y Y
Article 16k-Westview Cemetery building construction SIB Y Y Y Y Y
Article 19B—Appropriate to the Affordable Housing Capital MS Y Y Y Y Y
Stabilization Fund,from the Affordable Housing Special Revenue
Fund
Proposed Amendment Resolution from E. Michelson IN IN IN IN IN
Article 19C-Appropriate from the Affordable Housing Capital MS Y Y Y Y Y
Stabilization Fund to fund renovations and capital improvement
projects at properties in the Town's affordable housing
inventory
Article 25- Purchase of land (parking spaces) DL Y Y Y Y Y
Article 42-1050 Waltham st(developer) JP Y Y Y Y Y
Legend:C — In favor of article being on consent;RB—In favor to refer article back;Y—In favor of article;W—Wait for more
information; R—Recused
*2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Reorganization of the Board
PRESENTER: ITEM
NUMBER:
Kim Katzenback, Executive Clerk
L2
SUMMARY:
As Annual Town Meeting is still in session, the election of the the Select Board Chair and Vice-Chair will take
place at the next regularly scheduled Select Board meeting after the dissolution of the Annual Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 6:10pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
COVID-19 Update
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
L3
SUMMARY:
Updated Report is attached for discussion.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 6:15pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
6/5/20
Updated public Health Information (as of 6/5/20):
• 315 Confirmed (cumulative) Cases in Town
Town/School/Community:
• All Town Departments are preparing for Town staff to return to the offices with 25%of staff working
in the office and the other 75%working remotely during this first phase and will not immediately be
open to the public. The Library and Community Center are reviewing plans and the DPW and DPF
are both returning to full schedule on June 1. The Return to Work Task Force is completing it's
review which will be presented to Unions the week of June 1 and as soon as practicable afterwards
we will begin staffing at 25%. We have engaged an Industrial Hygienist to review our plans and
facilities and make further recommendations.
• Town Meeting—As the Board is aware, we continue to work on the legal issues related to Town
Meeting (now that it's completed!). The current bill is 5.2733 and it appears to have agreement
from both houses and provides a retroactivity clause which provides for Town Meetings (RTM)to be
held up to 15 days before the enactment of the bill, which we will continue to monitor the progress
of this bill and if it appears to be delayed we will seek to have this number of days extended. The
good news is that there is little/no debate on the RTM portions of the bill, only the OTM portions.
The judge in the petition for injunctive relief has taken a pause to see what action the legislature is
taking, so we will continue to monitor this as well.
• We continue to have a regular, conference call every Wednesday morning at 8 AM with the Senior
Management Team and Health Officials to review the change in the number of local cases and
discuss actions the Town is taking and to discuss any issues or concerns of various departments.
• The Economic Development Department has been working with DPW, Police, Health, Planning and
the Town Manager's offices to develop guidelines for restaurants to re-open with outdoor dining,
which is in the Board's meeting packet for discussion/input.
m m a c C Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 f6
oo �t �t M M M CO CO CO 00 CO L(1 lD 00 00 W rn 1p l0 c C c C c C c C c
O a C N N N M f+'1 M f+'1 M .--I '-I .--I N N N N .--I O .--I .--I '-I .--I '-I 0 0 0 p O
O L
o m a
X �
as O c
L O m a s Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
C ~ W 7 m m m a C a m
� U
41 a m M m M m m m m a V1 Il1 (6 f6 l6 f6 l6 f0 (6 f0 (0
L -
t6 O.
m E
z O
O' V
...M M M n n n
L 3 .-I .
a-I .-I .-I .-I .-I . .-I . .-I 'i .-i
L U
Cf
R
3
M 00 m 00 Ol .-I C 00 m h O O n O m O
� O ti ti ti
L V
O N
!0
L U
x
Y!
J N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
O O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
c-I N M a Vl l\O ti N m a 4f1 l\D Ih 00 011\D .\-I N M 7 Ill - r W Ol O \-I N m a
\\ \ \\\\ rl ci c-I .-i .-i .-i N N N N N N N N N N m m \ \\\\\\\ rl
W a ft N Ill 4l1 m .-I M m Ill 4f1 Ol .-I W N 4l1 N c-I .-i N Ol T m h W h W 00 W l0 a V1 00 .-I m lD Ill N lD V1 m c-I O 4l1
c-I Ol Ol w c-I N M m r, m rf 00 V1 m 00 Ol V1 l0 N I! O
?� E •@ N ' c-I c-I .-i m l0 Lf1 CO O lD h W c-I N a m h M m L(1 .-I O 00 lD M N h N N Ol h
@ O �
� V
L d H o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
T N V1 7 a a M h C 01 N O W h C .-I Ol .-I O M N l0 V1 .-I C C .-I .-I Ol O1 O W V1 n Cl a W Il O C 11 �q N l0 Ol I- r
?i E v N N Lfl M M M N O N O M O m c0 .-I 'T c-I l0 tD Ill tD I.11 t0 N l0 O m O N O m .-I tD I� t0 Cl1
01 •- @ l0 rl N .--I a-I .-I .-I .-I N N N N N L!1 M M M .--I .-I .-I .-I .-I .-I .-I
Y C L
O Ol Cil Q1 Cil V1 VI ✓1 I.f1 ✓1 I.fl ✓1 ifl c0 W c0 W W W W r n r n r n tD Lfl tD Lfl tD Lfl tD vl V1 I.f1 ✓1 I.fl ✓1 ifl h I� r r r
a a a a a a a a a tD Lfl tD Lfl lD Lfl lD 't ti a ti a ti r r I r I r N N N I N I N c0 W CO W coi a a a a ci .-i .-i .-i .-i c-I c-I c-I c-I c-I .-i - l0 lO l0 lO l0 lC lD a a a
•� IYO '-I '-I c-I '-I '-I '-I '-I N N N N N N N ul u1 ul Ct1 ul Cr1 lfl I� n n n n n n M Ql Ql
O.
D O
16 ) y L O O O O QD CO 00 00 00 W CO W l0 �O lC1 �O l0 t0 �O V1 V1 C(1 C(1 u'1 W 00 W 00 OJ 00 00 N N
O O O O O O .--I .-I .-I .-I .N N N N N CO 00 CO 00
.-I
-a .. r-i rP r-P rP rP r-P rP crS cri ffS rr r+S m m In Lri In Lri In co Cd co C6 w
o 0 0
O S
w
a L
W Y � y�.r C m rn m rn m m m m m m m m a C a C a C a N N N N N N N a C a C a C a � r � r � r � v1 u1 ul vl V1
1 ti N 00 00 00 CO 00 CQ 00 O0 C vl C Vl C Vl Vl O O O O O O cl ly Ol Ol rr Ol Cn Ol N N N N N N N O O O O O
H F a n r n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W W W W CQ W W M m M M m M m 0 0 0 0 0 0 0 tO l0 l0 l0 l0
•� .d M n n n n.--I .--I a--I .-I .-I .-I .-I . .-I .-I .-I rl
m
L@+ N N W M W c-I N Lf1 O0 M CO CO r lD M M 111 lD Ql W h o I� I11 N O CO l� N l0 O N O N a 0 111 h M CO c-I N N h
O ci N C Ql CP O N M M Ol c-I Vl N c-I N C V7 0 c-I V1 Ill r-- N m C O M O M O r, U cr lD C. l0 C O h C
W C N N T I� l0 r T C h 4>7 W N � T C11 W C CO c-I Ol c-I C M O
~ E V r-I .--I N M N l0 n W O M v1 w 00 O N I.tt tD W m N �T w c0
C U
D
U p
Q.
O
a O
� u
a`
a y ,-I .-I .-I .-I .-I io io W rn rn m ro m ro m m m ro co ro m ro m ro m ro m ro m m m ro co ro m ro m ro m ro m ro m ro m
E \\\\\\\\\\\\\\\\\\\\\\\\\\\\\
E m c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c
i U
C 01
U p
O
U
m ro m ro co ro m ro m ro m ro m ro m ro m ro m ro m ro m ro m ro n n n n n n n n n n n n n n n n n n n
io r-� m m o N r l a Ill ib r-� w c o ry rn a Ih ib n co m o ti N M a w m o N m a w m
c c-I c-I N N N N N N N N N N m M . . .--I . .--I . .--I . .--I .
m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m
\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\
c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c
V1 Lq Lq u1 u� u' Lr� Lq Ll� Lq N 't 't ' ' 't ' 7t Zt 7t Zt 7t Zt 7 7t M M M M M M M M M M M M M M M M M M M M
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C
\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\
C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C
ti O ti a ti O N lD M O V1 �t1 tD 0 7 lD ci I� O N M L'1 W O O O W m T N M M M O N N U) tD tD T dl O O O O M C �t1 V1
V1 lD h I� W O O O M C C C C Lt1 V1 u1 tD lD I� r r n r M W W W 00 00 01 Ol 01 Ol 01 0 0 0 0 0 0 0 0 0 ci ci ci ci ci ci ci ci
ci ci c-I c-I c-I N N N N N N N N N N N N N N N N N N N N N N N N N N N N N M M M M M M M M M M M M M M M M M
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
N N N N N N N N N N N N \ N N N N N N N N N N N N N \ N \ N N N N N N N N N \ N N N \ N N N N N N N N N lV N
V1 t\O � W Ol O ti N M a V1 t\O h 00 Ol O ti N M a ul t\D h W Ol O ci N M a u1 t\O ti N M a V1 t\O h 00 Ol O ti ti N M a Ll) t0 I�
l0 UJ u1 Ol tO Ol O a O M 0 U] N a O C C UJ N O O Ol O Ll1 V1 T N I� N M u1 C u1 M M l0 N I� V1 n T a 0 00 O
Lr Lr C c 7 I� Ol N a l0 a O c N c o0 u1 ll ci I l0 h U7 W M ci c c n c ci O I� ci Ot N N I� ci of U1 a Lf1 O
V1 u1 h O Ol M V1 Ll1 CO Ol Ql ci Ol 00 O ci h UJ tO C V1 ci CO ci l0 N V1 O O CO O ci 0p � O Ll1 7 Ll1 l0 U] h
. .
.--I ei ci ei rl N ci .-i .-i ci rl ci ci ci ei ei rl 'i .-i .-i .-i rl ci ci M
a o 0 0 0 0 o o 0 0 0 0 0 o a r 0 0 0 0 r 0 0 0 0 0 o o a o 0 0 0 0 0 L 0 0 0 0 o 0 0 0 0 o
ci 01 N N h h O M M C N a 0 00 V1 I� V1 C N 01 h 111 ci 111 ci V1 W M N O N M Ol 01 ci l0 V1 l0 h I- W I- Ot Ol O
� MT I� O � M N M M M M M N ci a-I N N N .-I O ci .--I c-I N .-I rl 'i .-i a-I rl ci O O ci 0 0 0 0 0 0 0 0 0 0
rl
h I� N N N N N N N O 0 0 0 0 0 0 ci ci ci ci 0 0 0 0 0 0 Ot Ol Ot Ol Ot Ol Ot Ol ci ci ci ci ci ci ci ci ci ci
OO LO h I� r n r n r W W W W OJ 00 rl h I, r n r n r Lfl LD Lfl LD Lr LD LO CO CO CO CO CO W CO ci ci ci ci ci ci rl CO CO rl CO rl W
a a a a a a a a a N N N N N N N o0 c0 c0 c0 c0 W c0 Lll ul Lll V1 vl V1 Il r r r r r r r N N N N N N h h I� r r r r
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
m Q1 Ol Q1 � Q1 Q) Q1 Q) 0 0 0 0 0 0 0 Ql Q1 � Q1 Q) Q1 Q) O O O O O O M M M M M M M M M M M M M M CO CO CO W W W W
00 00 W W W W W W W Lt1 N Lt1 N Lf1 V1 u1 � � � C .. . .. . .Ni cNiL�t1 u�'1 L�t1 N L�t1 � N N N N N N N
ci ei 't 7t 7 7t Ici LO VJ LD t0 l0 lD .-i ei ci .-I ci .-I rl oc oc w w w w u1 Lri Ll1 Lri L(1 1� Lq Lr M M M M M M 7T 't 't 7t 7t 7
00 00 M M M � M � M I� r � r � r � N N N N N N N I� r � r � r N N N N N N N N UJ t0 l0 l0 l0 l0 Lf1 4!1 Il1 4!1 Il1 4f1 L(1
c-I ci c-I c-I c-I c-I c-I ci ci ci ci ci N N N N N N N N N N N N N M M M M M m m m a a a a a a � � � vi � � Ln
V1 111 N N N N N N N m m m m m m m m m m m m m m N N N N N N w w w 00 w w w w L(1 4n Ll1 V1 V1 V1 O O O O O O O
O O a u1 C1 cf1 G a lj M M M M M M M ci ci ci ci ci ci ci I� r N r n r M M M M M M M M L' Lr Lr v vi L' ci ci ci ci ci ci ci
l0 UJ Ol 01 Ol 01 Ol Ol Ol Ol Ql Ol Ol Ol Ol 01 O O O O O O O M M M M M M M M M M M M M M Ll1 V1 Lt1 V1 Lt1 V1 N N N N N N N
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ci a-I N N N N N N N N N N N N N N M M M M M M M � � � � � � �tl � �l1 N Lt1 N Lt1 N Ll1 N Ltl Vl Ltl Vl LD LD LD LD LD LD LD
M 01 a m Ol � CO N N V1 V1 ci M I� r ci V1 ci M M M N N I� N ci M O N u1 O a T N V1 ci M O V1 N ci V1 V1 M M M
7 01 C N C c c rl N N M C T U] M 01 W N M ci c N a c oc LD r h O N cl ci O li O lD c LD
l� ci Ol O Ol M Ol C M N N M N O O N O I� M n N C M C ci C Ol O O 01 Ol O CO U] lD N t0 N W V1 M Ol OO ci O O
m c-I N l0 O M l0 W O N t0 W Ol O N M N LD n W Ol O N M LD n n W O O o o N N
M � a o 0 0 0
rl ci rl ci
c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c
c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c
c . c . c . c c c c c
Q Q Q Q Q Q Q Q Q Q Q m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m 3 3 3 3 3 c 3 c 3 c
N N N M
c-I N M a L1 lD h c0 6 O c-I N M 7 u( l0 r� c0 m O ci N M C LA l0 b cl O ci ci N M C V1 UJ h W Ol O c-I N
N N N N N N N ci ci ci ci ci ci ci ci �y ci N N N N N N N N N N M M � � �
NNN41NN0Nl�gttONryNgqle M10o
IppIVPNNONIVPiPIIVP �^
1\I111111111111111111111
IIIIIII IIIIIIIIIIIIIIIP\1 ��`�v
IIIIIIIIIIIIIIP\\IIIIIIIIIIIIIIIIP\1 �.Y
IIIIOIIOIIIIIIIIIIIIIIIPOIIIIIIIII0101 1 1
INYNIgv/ry......a.L9./"4A,laYlMM)agq
NPUUNUUNU,
�•.�
� 6mlvououlmnumlommmlommmlommmlommmlommmlommmlommm A I omw�wuwuNaouu!wam;Nuu!wam;NuuwmuuNnPwuuuumuuu!wam;NuuwmuuNaouu!wam;Nuu �
I a',
VCU
""� omolllluol°I°IOuouol �
"- P.......Pl°°°°vmrattouum
"" ImlNrcroum,NrerolNrerolNrerou 11114,N
¢,fib
NNN 02'
o IIIIIIIIIIINI
uora �y
0
„� f5f5
,,, ✓ 0
k �
AINNbb:Md ftft
d...n
C:
K:s
GCF
c-
i
CC3� C7
4�br IJr Cmi C::)r 0 0
G
��I�I�ill�ll
I�opiXlXppllllpppp ����
IIIXllllppppipp ��
�dx
Ch
�I
pNUIUIUIONpNppOpwppp ��ry�"
pNppppp�OiplUl Ipppp III
Illlpi000
�mmUN°NOlppppp�ppgllq pVlpp
it ppllppplll�ppUplpiNUUpUU pUpUpl ���
�UpUUplllppllpl,,, �.'°
II
IIIIII�
�I�lliullliiiiiiumol
UlpUlppppluuplpplppppll111XIIXl
�I�InIIVpI � ✓y.co
r' r�rz C C C�y C Cr r�r r� C
r� ra r� ca
C� C:h CXD Y'� 1R.3 r..n '�;�' NY P•d e••••i
rd
0 Z 0 7,/8?,/S
060619?IS
ONOWS
OZOZ/T?,/S
OZOEIOZIS
NOUST/S
OZOZ/9r/s
OZOZ/t7L/S
OZOVU/S
OZOZ/OT/S
OZOURPS
0(,0 U9/rS
OZOZ/V/S
OZOZ/Z/S
OZOZ/oF/V
UNISM
060619?,IV
OZOZ/ZZ/V
NOZINIV
oeozl8rh
ai ...........
E OZOZ/9L/V
4- ........... OFOFlvrlv
.c OZOZ/ZT/V
0
OZOZ/OT/v
O(OC/9/V
OFOUVIV
OZOZ/Z/V
NOZ/H/E
OMURA
OZOZ//"`.?,/E
OZOZ/SZ/E
OZOVEZ/F
OZOVEVE
0 M(,/6 1/f,
OZOZ//-L/F,
OZOZ/I.T/E
oroz/FT/F
OEOUTT/E
OZOC/6/E
OZOZ/L/E
OZOZ/S/F
OFOVUE
OZOZ/F/F,
m
OZOZ/9z/s
�Ilm01"ZI,........" N061teIS
mi[o,001] OZOZITZIS
........................
"im OZOVOZIS
o(OZ/8r/s
..................... OZO.Z/9..f,/S
0.ZO.Z/17T/S
imaaumauuowuaaumau. NOM F/S
.............. I................? ..I. ,
0 zo Z10 US
OZOZ/S,/S
OZOF1911.;
mpp
060CIVIS
OZOZ/Z/S
OZOVOM
o(OOK/V
...........................II...... NoZh?h
allllmmmloullllllllllllllllllllllllllalllloimuuuumuuuimallloimuuuumuuuumuuuumuuuumuuuumuuuumuuuimallloimuuuumuuuumuuuumuuuumuuuumuuuimallloimuuuumuuuumuuuumuuuumuuuumuui
OZOZ/Z?,/t7
almllml
ozoz/oz/v
mumuummmuuuuuumumuummmuummmuuuuuumumuummmummmoouuuuumumuummmuumuumom............... OZOFIRTIV
V)
a .........
mii00(0(/9 E/V
mkt'41@........... ",I......... ",I.........%,% OZOZIKIV
OZOZ/Zr/v
uuumlouuuuuumlouuuuuouuuuuumuumlouuiiiimuuuuuuumouuuuuuumouuuuuouuuuuuuuuuumouuuuuouuuuuuuuuuumouuuuuuumouuuuuouuuuuuuuuuumouuuuuuumouuuuuouuuuuuuuuuumouuuuuouuuuuuuuuuumouuuuuuumouuuuuouuuuuuuuuuumouuuuuouuuuuuuuuuumouuuuuuumouuuuuouuuuuuuuuuu000uououom 060610EIV
ozoz/g/v
.................................................................................................................... OZOZ/9/.v
tao
MCA*
x
0) 6 6
0 OZOZ/Z/V
11
...... NOUTE/E
11",0[0111��NI UN/6F./E
mu�muIlm............
OZOF/s VE
piiiiiiiilupiiiiill OZOZ/F,?,/E
NiiNiiiiiill ( 1
.)ZoZ/17/
OZOZ/6T/E
ii000ioi
WN/1"VE
OZOZ/SF/E
OZOZ/FT/F
UNA F/E
ruom,,,,""tOZOZ/6/E
(.)ZOZ//"`./F
jjjj MOVE
OZOZ/E/E
HOUT/F
0 0 o..v1 0
"T -T r14 ,I 1H
0.\
cad s�
c
r'
f'•� 5".:
„�
" �
C�C� eG
muW c
N 4J
m
a� q
ra �ummrewuuw"mNuuv>'y
C:uo
4�
01.,
ca
cu
I�q
�rereN�rerererererereN�mnbbrerererereN�mnbbrererere�r� '",9
breNypvrc NNONONU�m �..4
cpggq �Ca
Nd on wr w!wvuNwraruiuNj�re
fill
um..ol0000N..rnmmo°°um m0
'VN��mvNmmvNma�ma�ma�mWµmm4mxrrevuixmmmxrerourremmxrremuibren �
0(G ?,
�B61U9'�IJNiwuwiwu. �e'
nuu@�I'iiouu uuoouuooi oummumuuuuvmnonononononononononononononononuouuoumunmmmmmmmm.nnrmnnnanonuoimuu..w uummrmn+umoi°,rNNevrcNN N enrrc
..� c�
uumouuuouumuuumumouuuouuuuummumouuu m N ,0
p 01.a Gr,
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII NNhlkNtttl4ppll111111111YNNHl�llulull ulllNlrcl„nlluullllllllll�lll�llll�l 01,
uumouuuouuuuummumoummumouuuouuuuuu um a i u u i h�I���ti�NNmnM1�Mhq�0611NMN64flMPdd0611NN1d4NMPftlpuNXttreguareunmvNNnmNrcruogoogouk6aiNmIIN1➢E4RHWuuuuuuouumuuumumouuuouuuuummumom ��w""
. o•^. c�^, a o 0
M 00 CYY
MOP
S1775 Town of Lexington
a .v Land Use, Health and Development Department
c Office of Public Health
1625 Massachusetts Avenue
<er,kIN Lexington,MA 02420
(781)-698-4533
Fax(781)-861-2780
Kari Sasportas,MSW,MPH,REHS/RS Board of Health
Health Director x 84503 Wendy Heiger-Bernays,PhD,Chair
Burt M. Perlmutter,M.D.
David Neylon,RN,MPH,REHS/RS David S. Geller, M.D.
Public Health Nurse x 84509 John J.Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Casey Mellin,REHS/RS,CHO
Health Agent x 84507
COVID-19
Lexington Office of Public Health Situation Report
Week of 6/1/20
To: Jim Malloy, Town Manager
From: Karl Sasportas, Health Director
Date: 6/3/20
Current snapshot(data from 3/7/20 to 6/3/20)
0 315 total confirmed Lexington cases as of 6/3/20
• 34 additional probable* Lexington cases as of 6/3/20 (*NEW this week: MDPH has
redefined probable cases as individuals with a positive antibody test that either had
COVID-19 symptoms or were known to be exposed to COVID-19.)
• 19 confirmed cases have not cleared isolation (recovered) at this time
• Approximately 50% of all cases and approximately 95% of suspect COVID-related
deaths are associated with residents in long term care/assisted living
• 42 suspect fatalities related to COVID (40 of 42 deaths associated with LTCF)* -no
change since last week. (*Self-reported by LTCF; not checked against official death
certificates.)
• Total number of Lexington residents tested= 1981* individuals as of 6/3/20 (up from
1830 last week). *Note, this is a count of total people, not total tests; one person may
have multiple tests.
• Percent of individuals tested that were positive = 15.95% (down from 16.8% last
week).
Additional Updates
• Contact Tracing Collaborative (CTC) is assisting public health staff with follow up of
confirmed cases of COVID-19.
• All close contacts identified by confirmed cases will receive a "Test Pass"per state
guidance (see attached memo at the end of this report) in order to be tested.
• Lexington Public School nurses continue to assist with case follow-up at this time.
• Public health staff communicated this week with MDPH, healthcare providers, and
surrounding municipalities with regard to the updated guidelines on antibody testing.
See COVID-19 PCR and Antibody Testing Public Health Response Recommendations—ver.
3.0,June 1, 2020 (attached to the end of this report).
Lexington Confirmed Cases by Gender (3/7/20* to 6/3/20)
*note—date of Lexington's first confirmed case
Gender #Cases Percent
Unknown 15 5%
Female 190 60%
Male 110 35%
Total 315 100%
Peirceintage of II....exiingtoin Coinfinmed Cases by ein ir*
I'
imaIe
U171<17OW11
Total Cases=315
2
Lexiniton Confirmed Case Distribution by AEe in 10-Year Increments (3/7/20 to 6/3/20)
Age Range #Cases
0-10 1
10-20 16
20-30 9
30-40 14
40-50 37
50-60 44
60-70 37
70-80 60
80-90 66
90-100 29
100-110 2
Total 315
•
•1 1 • �
tiff� r�
ICI
w�
3
Lexington Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 6/3/20)
Race/Ethnicity #Cases
American Indian Alaskan Native 1
Asian 17
Black/African American 20
Other 35
Unknown 66
White 176
Total 315
Percentage f II,,,,.e iiingtoin Confirmed Cases lby / thinii it.
*[:Nate froi,r, 3/7/20 /3/20
American Indian
Alaskan Native Black African American
0% 6%
v' Other
J ,
Total Cases=315
4
Standardized Rates:
Lexington standardized case and testing rates compared to 8 geographically adjacent
communities (data normalized to a standard population reference rate of 100,000 to
accurately compare communities with different population sizes; note all data is
cumulative from 3/1/20 to 6/3/20):
b
III�IIII II I � III ,III IIIIIIII III III � III
s
Waltham 1170 1755 5251 7877 22.28%
Bedford 254 1705 2940 19736 8.64%
Woburn 586 1412 3471 8366 16.88%
Lexington 315 928 1981 5819 15.95%
Burlington 258 933 1800 6511 14.33%
Belmont 229 839 1474 5398 15.54%
Arlington 301 657 2539 5543 11.86%
Winchester 113 506 1526 6836 7.40%
Lincoln 36 416 483 5582 7.45%
Case IRate per 100II< for 8 Coirnmuni-des , Ir 1phica ll Adjacent i
IData covers thine period 3/11./20 6/3/7.0
2.000 1755 1705
1,5(:IC.1
1412
1,000 933 928 839
657
506 416
500
0
WW..althaarn Bedford VVcalaurn 13udirngLon Lexington 13clmont Arlington Winchester Lincoln
5
I est Rate per 1001K -foir 8 Cornimu in ities GeogiraplhicaflyAdj ace int to
Lexington*
*Data covers the tirne jaeilod 3/1/20 6/3/20
25000
19736
20000
15000
10000 8366 7877 6836 6511 5819 5582 5543 5398
5000
0
Medford Woburn Walthaim Winchester 13urlington I exingLon I incolin ArlingLon ElehrnonL
If of Cases Tested wIlth IPosutuvo Results for CO 19*
Data cove i,s ti rine pe ri ad 3/1/20 6/3/20
25% 22%
20% 17% 16% 16% 14%
15% 12%
10% 9% 7% 7%
5% 11111 111111 111111
0%
Waltharn Woburn Lexington 13elrnoilt Burlington Arlington Bedford Winchester Lincoln
Discussion of Data:
On 6/1/20, the Massachusetts Department of Public Health (MDPH)updated the case
surveillance definition for"probable" cases. A "probable" case now refers to a patient with a
positive antibody test and either COVID-like symptoms or likely exposure to a COVID-19. In
addition, MDPH is now counting "probable" deaths as those patients who did not have a
laboratory test but whose death certificate listed COVID-19 as the cause of death. MDPH
applied this updated criteria retrospectively to cases and fatalities going back to 3/l/20 and
reported this data on June 1st. It does not appear that the updated definition for probable cases
has impacted the cumulative count of Lexington cases, but may impact the count of fatalities (we
don't have enough information to determine at this time). The Lexington Office of Public Health
is following the updated guidance as of June Is' on interpretation of antibody testing (see
attachment at the end of this report).
6
There have been minimal changes in the demographic distribution of Lexington cases this week.
At this time, exactly 50% of the confirmed cases in Lexington are individuals aged 70 years or
older, up from 49% last week. The gender distribution of confirmed cases is now 60% female,
35% male with 5% unknown (a minor change from last week with 61% female, 34%male).
New data presented this week are confirmed case distribution by self-reported race/ethnicity. Of
the 315 confirmed cases as of 6/3/20, 56%reported White, 6%reported Asian, 6%reported
Black/African American, 11%reported as other, and 21% did not report their race/ethnicity.
In order to accurately compare Lexington's case counts and testing data to other communities
with different size populations, data were normalized to a standardized population reference size
of 100,000 people. Lexington's standardized case rate this week is 928 cases per 100,000
people, which places Lexington in the middle of the case rate distribution among geographically
adjacent communities. Lexington's testing rate remains lower than several other geographically
adjacent communities. Lexington remains within the top 3 of geographically adjacent
communities in the percent tested who are positive for COVID-19. There are still many
unknown variables. The data indicate few changes from last week, and continue to suggest that
age and residence in long-term care facilities or other congregate living setting are driving
Lexington's numbers. As stated last week, with the phased reopening plans for businesses and
the expansion of availability and eligibility criteria for testing, we are likely to see other variables
emerge that drive future trends.
Lonu Term Care Facilities and Assisted Living Facilities (data current as of 6/3/20)
Beginning June 3'd, there will be restricted outdoors visitation for those wishing to visit residents
of Long Term Care facilities: ttil,s.Hwww.mass. ov/doc/limitations.... on visitors in.._4on term
care facilities durino the co
19 outbrealk/download
CareOne Lexington:
• Total# of positive resident cases (cumulative, including fatalities): 75
• Total# of fatalities (included in the number above): 20
• Current resident census (as of 6/3/20): 124— 1 of 4 units has been designated as a
COVID unit(5 current patients)
• Staff- 35 staff have tested(+) and completed their isolation period
• No current staffing needs; no critical PPE needs although they report that they"can
always use gowns"
• CareOne completed their initial MDPH infection control audit on 5/18/20 and remain in
contact with MDPH surveyors on daily basis.
7
Pine Knoll:
• Total# of positive resident cases (cumulative, including fatalities): 52
• Total# of fatalities (included in the number above): 16
• Current resident census (as of 6/3/20): 59— all COVID (+) residents have completed
their isolation period
• Staff- At this time there have been 19 staff test (+) out of total of approximately 85 total
staff; all positive staff have completed their isolation periods
• Pine Knoll completed their initial MDPH infection control audit on 5/11/20 and received
a 27 out of 28 score
• Pine Knoll is open to admissions at this time; they have 2 units for COVID-recovered
patients and one unit for new admissions (who require 2 negative nasal swabs prior to
admission and are required to undergo 14 day quarantine upon admission)
Brookhaven
• Total# of positive resident cases (cumulative, including fatalities): 9
• Total# of fatalities (included in the number above): 3
• Current resident census (as of 6/3/20): 392 - across Skilled Nursing (21), Assisted Care
(14) and Independent Living (357)
• Staff- 13 staff have tested (+); all staff have completed their isolation periods at this time
• Brookhaven had a Centers for Medicare and Medicaid Services (CMS) COVID infection
control audit on March 30th without issue
Youville Place
• Total# of positive resident cases (cumulative, including fatalities): 21
• Total# of fatalities (included in the number above): 1
• Current resident census (as of 6/2/20): 80 - across traditional assisted living (59) and a
memory care unit (21)
• Staff- 11 staff have tested (+) of 61 staff that were tested by National Guard
Artis Senior Living
• Total# of positive resident cases (cumulative, including fatalities): 0
8
• Total# of fatalities (included in the number above): 0
• Current resident census (as of 6/2/20): 23 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff- 4 staff have tested negative as a result of community or household exposures
• Artis plans to open for admissions the week of 6/8/20 and LBOH and MDPH have
reviewed their updated admission policy
9
a,
O a 0
M o
L L d V
O V -0 ut
0 O 3 to ECL 3 u s O m O w o
+' = C O C f6 > o
VOi 'ca O E m �, O ai Q m t O ca E N
L
C Q a) z, C 0) U N w 0 N i � �. (a CE CA ai m C
'M L ' M ,� * w C t V1 Q ro a
ai v } O w v +' u v, a oq an d ca >
3 0 E c s E m " s E L c H u :. ° c ai
CLn C U > > Ln U ai U M CL C s 'a 41 Oi �O ' +' +' i .7 C O N
+-' t O Q -- o m E u r m E Q. Q. O. (D U - = fA m L
u U Y c � v s o > m aEi a �
tin 0 3 0 a o +� 0 +� ° ca 3 '^ c c a m d m 0
L C ro 4-I s i O a d3 �S a) UM 0 E+ a
O O E A °aJ Va
m Q m j 3p °c a a - �
0i 0� o u (O lc10 0 } } d > C V 7 Q M Q +' A U 1 � d 3 'i i O Q ++ = O 2i O s
M C Y o E ++ w O cL -, c O s Q
ate+ 0 c 3 � `� �Q N i O �, "' `° 4, O W p 2 OU c ca •^-' v
O to ar c O m
•+-+ Y O of � O C O. 7 a v3i O. c .2 a/ � 1� U CL ;� -Q p -p 0 � ,v
+_' w *'' CL
O _ _ U O +, w
U +-+ a..' +-+ +'' C O a' ta+i1 �' al Q a' C i �' al •L coo O N
E �° ca 3 c c p x 3 � O m o ai =p
O o w i0 O o m w O o t m '^ a s � z o
c p 3 C pIA
Q
G1 b00 a)
_� z a LL • • • LL • • • • z m • E
ro N E O O on
&A
N v a p t 41
E
>' N C C m u 'p 3
0 +-+ +� LO aJ L o L. w a y Q O
Q 4-1 +' � C l6 j� m Q Q > •� � al O
V1 m 1n _ O L U O p i C1a w
a-I L 0 U O aJ ++ �' 1 s
_ L N m m Y
O ro C O o
fC C O U ate., aJ N CD a1 u O L c u al = V U *&
N N a! V1 L v 0 y al .� w O w a 3
i uvj (D Q- i L N O C O Q = y ra
V O — +�' l0 a 1n dq 'O 0 �, v°i � L N
++ Q
7 EO V Q G! a a7 CL y aQl L d
> -O 4� Y U 21 C E a0,,
Q Y ++ w V
DOY -C 'O U 0 Q V •CL al J .a-,
.� U
�, (B N C ? J N
v� +� c E a� £
ra ro L U - �
L L O
>j O � 03 C3.0 o bA N 1°/1 cn
'0 C (n n U m v � } + c
6 � O O H 4 O o
Z3 F- s
r VV) CY a1 c6 3 N c 0-0 0 ai `n
v U E � p v, 0 3 ao
cep o M (D ,E m O Sao L c + + + + $
r O
� m 3 t � -0 m c " -0 t
U Q co 0 p ai L
a > ° N C7 c > o 4+
+� a,
m O +' On41
Qj
> U L l7a mz a + + O Y
O o u, o - 3
o v ° kn
° �' E > No v „ ;
fu j E O O L r p 41 i aJ O
v a ,`�, +- 3 a', z u E v
E � > N z 3 - o v> E
m 3 0 � c CA a ° a
E on > a, +� 4� a,
a) g .. ac a ? M m 3 Q a>, c CL Y
V) � M N c NO u Q x fl. 0 o a` a Q0
c 0 o a 0 O -x = Q N
H co t u t LL LL j a ? o
°135 MOP
i17s N�� Town of Lexington
c
Land Use, Health and Development Department
Office of Public Health
3 a'' 1625 Massachusetts Avenue
�r,oT Lexington,ton MA 02420
x
(781)-698-4533
Fax(781)-861-2780
Mari Sasportas,MSW,MPH,REHS/RS Board of Health
Health Director x 84503 Wendy Heiger-Bernays,PhD,Chair
Burt M.Perlmutter,M.D.
David Neylon,RN,MPH,REHS/RS David S. Geller,M.D.
Public Health Nurse x 84509 John J.Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Casey Mellin,REHS/RS,CHO
Health Agent 84507
Dear Healthcare Provider:
The holder of this letter is recommended for COVID-19 testing because they have
been identified as a close contact of a confirmed case. Testing is recommended
even in the absence of symptoms consistent with the Massachusetts Department
of Public Health's memo "Recommendation for Routine Molecular Testing of
People Identified as Close Contacts to COVID-19 Cases" released on May 11, 2020.
Please facilitate testing for the above person as soon as possible. We appreciate
your cooperation. For questions refer to DPH guidance:
hl fps://www,mass. ov/doc/notir iicatiioin-to-test contacts ire air dlless-
gfrsyiroptoms/downlload
Sincerely,
Lexington Office of Public Health
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discussion of Reopening Lexington Businesses and Restaurants - Town-wide Planning and
Communication
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.4
SUMMARY:
Town staff from the Economic Development Office have been coordinating with local restaurants and the
Chamber and reviewed other community's standards and then worked with our DPW, Police, Health, Planning
Offices and Town Manager's offices to develop guidelines for restaurant re-opening and the potential to use
sidewalks and other property to have outside dining. All of the attached are still in draft form, but are close to
complete and ready to be sent out once the Select Board have discussed and provided any additional policy
guidance.
To facilitate restaurant re-opening, I had recommended the Board consider naming the Town Manager as the
Deputy Liquor Licensing Authority(even if you wanted to limit it for this purpose) so that applications could
be processed quickly applying the standards in the attached. If the Board chooses to do so I've provided
some suggested motions.
SUGGESTED MOTION:
Move to name the Town Manager as the Deputy Liquor Licensing Authority.
Move to name the Town Manager as the Deputy Liquor Licensing Authority for the purpose of facilitating
restaurant re-opening during the COVID-19 state of emergency.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 6:30pm
ATTACHMENTS:
Description Type
D lFown Manager I.Arto IReswurants Gwer Memo
D Ilk-,akli Memo to Re.sta.munts Gwer Memo
D PDA Lkil Nactices Cbvk.,;r Menx)
D Restaurants CONU)Stanckuds (bver Memo
D Restaurant COVID(Aec,16st Gwe�memo
D Sidc;wal dining,arykation Gm.,,r Memo
D Privatc propea),outdoor kfininlg appficafion (bver M mio
""a
Town of Lexington
Town Manager's Office
��hp.M11C"G i7�''✓"
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
June 4, 2020
Dear Restaurant Owners and Managers,
Governor Charlie Baker announced industry-specific guidelines and a checklist for all restaurants that will be
opening in Phase 2 of the state's four-phase reopening plan. Restaurants will be allowed to start offering outdoor
dining at the start of Phase 2,which could begin on June 8th,2020 at the earliest. Indoor dining will follow at an
unspecified date within Phase 2, subject to public health data.
We have been working since the beginning of the pandemic to find ways to support our small business
community. In the past month,the Town's Economic Development office conducted surveys, spoke to some of
you, and have identified effective solutions to the challenges we face. Throughout that effort, some of you
expressed a desire for more outdoor seating space.
With that in mind please find the attached guidelines and application for you to complete to request the use of
expanded outdoor space for your business. If you are interested in expanded outdoor dining options,please
review the attached guidance. We will make town staff available to discuss the application, available assistance,
and review, and approve outdoor expansion plans.
Please select the appropriate application for your plans and return the completed to us as soon as possible. Once
we receive your application,we will reach out to you directly to review your proposed plans.Please contact the
Economic Development Office at economicdevelopment@lexingtonma.gov for any queries or concerns.
Restaurants will have to adhere to a checklist that includes social distancing,hygiene, staffing and operations,
and cleaning and disinfecting as per the guidelines provided by the state. Restaurants are a vital part of the
economy and the town will continue to work with you to provide as many options as possible to ensure a safe
outdoor dining experience.
Sincerely,
James J. Malloy
Town Manager
Cc: Sandhya Iyer, Economic Development Director
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
opus MO
�775 Town of Lexington
pQ' 1'c
K A Land Use, Health and Development Department
-c D
0 3 Office of Public Health
3 d' 1625 Massachusetts Avenue
APRIL N-
<FXINUt Lexington,MA 02420
(781)-698-4533
Fax(781)-861-2780
Kari Sasportas,MSW,MPH,REHS/RS Board of Health
Health Directory 84503 Wendy Heiger-Bernays,PhD, Chair
Burt M.Perlmutter,M.D.
David Neylon,RN,MPH,REHS/RS David S. Geller, M.D.
Public Health Nurse x 84509 John J.Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Casey Mellin,REHS/RS,CHO
Health Agent x 84507
To: Lexington Food Service Establishments
From: Karl Sasportas,Director of Public Health
Date: June 4,2020
Re: Standards for Resuming Food Operations and Free Training
On May 18, 2020, Governor Baker signed an Executive Order for a reopening plan to safely reopen
the Massachusetts economy, get people back to work, and ease social restriction while minimizing the
health impacts of COVID-19. At this point in time, all essential businesses that have been operating must
comply with mandatory safety standards detailed at h ps//www rrpass.gov/Iln�t'o��details/reope�rning.
niassachausetts. These standards include:
• COVID-19 control plan template (this is a written COVID-19 safety plan outlining how you
will prevent the spread of COVID-19)
• Compliance attestation poster
• Employer and worker posters
The state has released mandatory operating standards for resuming dining service for the public,
starting with outdoor seating areas in Phase 11 of the Governor's reopening plan. These mandatory
standards pertain to staffing and operations, cleaning and disinfecting, hygiene protocols, and
social distancing. Please find a copy of these standards and a checklist for self-certification attached to
this memo.
Please review the attached mandatory Massachusetts standards and checklist to self-certify that your
business is ready to reopen. You may also review the attached FDA Best Practices for Re-opening Retail
Food Establishments During the COVID-19 Pandemic—Food Safety Checklist to prepare yourself for
restarting operations. This checklist covers food safety considerations in more detail.
Free training available: ServSafe has released three training videos, free to you,your employees,
and the industry,to reinforce safe food handling with a focus on practices to keep food and employees
safe during the coronavirus outbreak. These trainings include: ServSafe Take-Out: COVID-19
Precautions, ServSafe Delivery: COVID-19 Preacautions, and ServSafe Reopening Guidance: COVID-19
Precautions and are located at ht s://wwworestaaurant.or /Nana pe M lZestaaurant/lousiness
..............
.punt ons/Cov d I9/.;ood.Safety.
Please contact Casey Mellin at the Lexington Office of Public Health at 781-698-4507 or
c m.lIn l(er)lexbr� top!ma.rov with any questions about resuming operations during this time period.
1110
mn I
nn mn nn
i Z, a
oil
..................11111111111� , I liiiiiiiiiiiiiiiiiiiiill liiiiiiiiiiiiiiiiiiiiililill liiiiiiiiiiiiiiiiiiiiillillilli 1111
FDA is providing a food safety re-opening checklist for previously closed retail food establishments or those
that have been open with limited service related to the COVID-19 pandemic. This checklist addresses key food
safety practices for retail food establishments to consider when re-opening and restarting operations. This
is not a comprehensive list. We encourage retail food establishments to partner with local regulatory/health
authorities to discuss the specific requirements for their retail food establishment prior to re-opening.
IFadlity Operations
,,,,,,,,,,� Are ,ji,,,g,ir;, . posted on how to stop the spread of COVID-19 and promote everyday protective measures?
Are the premises in good order, including fully operational utilities and equipment?[e.g. electrical, lighting,gas
�......� services, and proper ventilation;hood systems for fire prevention;garbage and refuse areas;and toilet facilities)
Are all areas of the food establishment, including restrooms and waiting areas, properly cleaned, stocked,
�......� sanitized, or disinfected, as appropriate?
�,,,,,,,,,,, Are the facilities checked for pest infestation or harborage, and are all pest control measures functioning?
�,,,,,,,,,,, Are ventilation systems including air ducts and vents in the facility clean, free of mold, and operating properly?
Is there increased circulation of outdoor air(as much as possible) by, for example, opening windows and doors or
�......� using fans? (Do not open windows and doors if they pose a safety risk to children using the facility.)
Are high touch self-service containers and items requiring frequent hand contact removed from use (e.g. seating
�......� covers, table cloths, throw rugs, condiments such as ketchup bottles and salt/pepper shakers, and reusable menus)?
Water, IPI T innu Ib iu n , and Ice
�,,,,,,,,,,, Is potable water available throughout the facility?
�,,,,,,,,,,, Are the water and sewage lines working?
Is there hot and cold water?
Are all water lines flushed, including equipment water lines and connections, according to the manufacturer's
�......� instructions?
Are ice machines and ice bins cleaned and sanitized?
IFood Contact and oln-f Intact Surfaces lVean, Disinfect, Sanitize)
Are necessary sanitizers and disinfectants that meet),i;II' a,;,:�,,,,c,il,;;,ii„terii_a for use against SARS-CoV-2 available and used
per label instructions to clean and disinfect the facility during hours of operation?
Are food contact surfaces and counters cleaned and sanitized? (Wash, rinse, and sanitize food contact surfaces,
�......� food preparation surfaces, and beverage equipment after use.)
,,,,,,,,,,� Are common use areas such as restrooms being Leain,r„ ,,,,, ,irk_d,,,,,d,ii,°�,ii,im„fe„c,;V;,��,d more frequently?
www,fd<n.c:ov May 2020
13est IPu aftices fou-IRe Qji Retaalit IF::ood Duiii the Cf;,VId) 19 P1ai-idea°nl F::o d safety Chedi continued
Are high-touch areas and equipment c,U,e,a,inedainddd,is,ii_Iri„f,e_c„t,e,d'„le.g. doorknobs, display cases, equipment handles,
check-out counters, order kiosks, and grocery cart handles)?
Are sufficient stocks of single-service and single-use articles[e.g. tableware, carryout utensils, bread wrappers, and
plastic wrap)available? If not, ensure all reusable food service items are handled with gloves and washed with dish
�......� soap and hot water or in a dishwasher. Employees should wash their hands after removing their gloves and after
directly handling used food service items.
�,,,,,,,,,,. Are staff properly trained on cleaning procedures to ensure safe and correct application of disinfectants?
Has a disinfection schedule or routine plan been developed? Ensure sufficient stocks of cleaning and disinfecting
�...... supplies to accommodate ongoing cleaning and disinfection.
Food 1' Im pe Ir t a Ire C Ii
�,,,,,,,,,,, Are all coolers, freezers, and hot and cold holding units functioning?
�,,,,,,,,,,. Are all coolers, freezers, and hot and cold holding units clean, sanitized, and protected from contamination?
Are calibrated thermometers available and accurate to check equipment and product temperatures to ensure food
�......� safety/HACCP plans are executed as designed?
Product linspection, Flotation
Has all food been examined for spoilage, damage, expiration, or evidence of tampering or pest activity? If needed,
�...... was such food appropriately discarded?
�,,,,,,,,,,. Is food properly labeled and organized, such that receiving date and rotation is evident?
�,,,,,,,,,,. Are all food, packaging, and chemicals properly stored and protected from cross contamination?
Has contact been made with suppliers in the supply chain to ensure deliveries are scheduled and able to be
�...... fulfilled?
Ir w s h i n IF u iu l IP" n't
�,,,,,,,,,,. Is your 3-compartment sink clean and equipped with detergent and sanitizer?
Is your warewasher clean and functioning and equipped with detergent and sanitizer(single temperature machine,
�......� 165°F) or reaches 180°F rinse (high temperature)?
�,,,,,,,,,,. Do you have sanitizer test strips available and are the test strips appropriate for the sanitizer being used?
(Haindwashiii Stations,
Have you trained and reminded employees of effective hand hygiene practices including washing hands with soap
�,,,,,,,,,,, and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing their
nose, coughing, or sneezing?
�,,,,,,,,,,. Are all the handwashing sinks accessible and fully stocked [e.g. soap,paper towels, hand wash sign, and trash bins)?
wwmfd a.gov 2 May 2020
Best If�'u actlices for I1:1e openlin If�etalit I1::::ood Durlinq the CO VIE) 19 f�'au°ndeii,nlc 1::::o d Safety Qhecll(tlist continued
Are paper towels and trash cans available in the bathrooms so doors can be opened and closed without touching
�......� handles directly?
�........... Are all the handwashing sinks functional and able to reach 100T minimum?
Have you considered using hand sanitizers (minimum 60% alcohol), as appropriate, in multiple locations to
�......� encourage hand hygiene by both customers and employees to supplement hand washing?
IErn1ployee Health Screening
�........... Do you have a protocol to check employee health and personal hygiene practices within your food establishment?
,,,,,,,,,,� Are you following CDC qg dance and 1.[. ,Lju,,2,e;s,for employee health checks/screenings?
�........... Have you checked �"„I,f,.�C..and local regulatory/health authority guidance for employees returning back to work?
�........... Is there a plan to monitor and respond to a higher than normal level of absenteeism?
Is there a plan or policy for, and an adequate supply of, personal protective equipment (PPE) and/or cloth face
�...... coverings? Cloth face coverings should only be used if PPE is not required, and changed as needed if worn.
S ciaL IMistalnciulrn
Has the facility taken measures (e.g. tape on floors/sidewalks, partitions, and signage on walls) to minimize
�........... face-to-face contact that allows, to the extent possible, at least a 6-foot distance between workers, customers,
and visitors?
Have you limited offering self-serve food or drink options, such as buffets, salad bars, and drink stations?As local
�......� regulatory/health authorities lift levels of restrictions, limit use with additional monitoring.
Have you restricted the number of employees in shared spaces, including kitchens, break rooms, and offices to
�......� maintain at least a 6-foot distance between people?
Additional references can be found here:
Food Safety and the Coronavirus Disease 2019 (COVID-19) Questions &Answers for Industry:
• r:n.:tt...IC.�-'..//.✓.W..° .,,:fJ0..::.¢1ov/food/food...s:;cafel:L.duriilrncl.:::::.�ir �r ir¢lenciies/f�acad...safe,t�...an'nd...¢::olr¢anaviilr¢..us...diise nse...I4���)...¢::oviid...19
Best Practices for Retail Food Stores, Restaurants, and Food Pick-Up/Delivery Services During the COVID-19 Pandemic:
• lnt 1pr,//vfy�w fd ..::..0ov/f ,t d/'f¢n¢a¢:..: �afa '�:.Y:: d�ulrilu1..g oln ¢ irfiencil¢�a/Ibo 1...plracflr:a�..>...Iretaik....fo�sa�l...stolre_=n �lr¢?stau..ulrands..alrnr�...�food
...
....
p..!.0 .::::.g..p. . ..u,ii rc;:.ire.::::: .'..iry,ii.°:::. . .::::.¢; u:.ih..rq..g..::::.g. . .!!.?:..::::....e.
What Grocery and Food Retail Workers Need to Know about COVID-19:
• hltt s: v�ww.celc::..n P�v/cn hour uviilru�^�/101e lnl ov/�:.�aunllml lnliit /olr¢ auriizatiiolrs/� Ir�:ncelr food Icetaiiu woirIkeirs.Ihtlr
.................Ip...........//........................................................... Y� y...............................................................................................................................................................
CDC COVID-19 Resources for Businesses and Employers:
• II...�:....... .';.......VP r..�:.).C.::.�RC� / 'DIrV 11 OP IIIr' Ni/ f�1 IC'11 ¢b /C l nll nl IC'llllt4�/ DIr"�Valnill t:IlJln.°::a/� �.:aIIIr1lesses el UIDlC.Uyer"s. Vl
• ntlf.IC-u.=..':.//'r±au :.. f:.:.::.... P� /colrolrnanvliru.us/ 01?...Irnc¢.v/rfouvnfcnud o/story.:::::.::.ir:P.. .:::::. ..Vyire �.:::::.g.:.::::...elrlrmrl=.e.p1„
• h,;tt.lp. ...// uta ,,,c ,t:.::. ov/colrulnaviiu�u,;u/lif1�? InlQov/colnnllnnlu..ulnliit:4/IrPo elr� �uiidalnlce.Ihlt:Im[
www.fd an gov 3 May 2020
Best If�'u actlices fou-IRe Qji IRetalR I1::::ood Du iii the COVI1]) 19 If�'aindern c 1::::o ud Safety Qheclli continued
List of EPA-registered Disinfectants:
• I'mttI .s//vvww..e.I ao✓/pesticid� r g..istrabon/V.ist in fisiinifectairts.......u....s.......e....................... rst s-Irs.cadv 2
.. .................. ........................................... ....� ................................................................................................................................................................................
FDA Food Code:
h.:�::.......:`ry.': yrnatra:•.: . ..::.csov food/fda...foorj code/food...code..20V/
• h
Date Labels on Packaged Foods:
• hmt:f� ://v.ww.fcla.cov/coins�uirmners/coin u.�in��:.,ir...u.� d<:�t:es/.oinf�usu:,d...data:,...ualk�a:WV. ... n:�Q Lr-I �zaf...foods
C.................................................................................. C�.....................................................................................:...........................................................................................IC.................................
• h1.:�;:!t..1[ //V�ae :.: .d..::..�cnv/imned'iia/`V ;. 114/d(:av�rinl1.oar:i
Safe Food Handling:
• 4 Key Steps to Food Safety: Always— Clean, Separate, Cook, and Chill
hn.t:t:.ipf.,.-.://vw yr:.: . ..::...g,cty/:!,p,p,d/Ik1.u. ...,:moire...,.;envc..,,.,-afe...food/ afe...food...Innndll.lin .1
Employee Health:
• CDC Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers Who May Have Had
Exposure to a Person with Suspected or Confirmed COVID-19
hn,tllp:::/h(V rww.f'. ,, gov/coiroirnav"iruus/ f�19....irncov/coirmirm u.�iro"tV/cir.t �..aV.... �c;irlbceirs/ rn Il,fu9,inneint;V ru ...safety:::::i�ir°ac°t"co-ss.lh�tirn i...
............ .. a p.. ................
• CDC Interim Guidance for Discontinuation of Isolation for Persons with COVID-19 Not in Healthcare Settings
ot:t s://www.cdr .c ov/coroin�viircu°:/" Q:D19 inQ o4/Ihc /diis cssiitiioin iiin Ihoirme at:iiein,ts.IhitinnV.
.................I.................................................................................... p...........................................................................
• CDC Use of Cloth Face Coverings to Help Slow the Spread of COVID-19
tl;:ll v,://wa VV,,.er.".::...cnv/ccnronavliru.u°�/ 019....irncov/ ireyent...c uliin... . dj............................0 ... n....:.lhtimnu
s g. ¢::Ik cf..YcV.u�tlhn...fancc.cnveiru
• FDA Use of Respirators, Facemasks, and Cloth Face Coverings in the Food and Agriculture Sector
During Coronavirus Disease (COVID-19) Pandemic
hn.:t:!t..Ip.`m.J/yV° ° :•.:: .1..::.f1ov/fond/f2:od...safeiiL, d�uiriiirnd..:::::.�,lrmn,�,lr;�oin iia s/
�,u;mcm ircry piiiratcir fay n innaslks and cloth fau e c n vn ruin, s fr.od a:�irnd p.n:. riia a�llt�uro ,::>nryu:toir sfu�iriiinn:
• FDA's Employee Health and Personal Hygiene Handbook
I1„ttlps//rVww fcN,fu u c�v/(pod/iroV;niiV foo, , iiinduu „fir er ,,.ui[atoryr::.assiist«�,ince tir0.n.ju'm9/Jrot2j..1 food Ipir�,;tewctiioln; eirrnlpV��oe llneaV.tln
„find polr;;; oitoau Ih1ycgiieine lhmair°ndlboolk
• OSHA Guidance on Preparing Workplaces for COVID-19
n,tltip. .':.//°rV V p.p.lrp.t.:..cov/IPu�IdV c°atlioirm ,/OSII....IIt
WWWJ(Jagov 4 May 2020
5
w
Mq;
When indoor table service is permitted,restaurants are encouraged to structure operations to operate as much as possible through outdoor table
I_ _-----{ �- service and to strictly limit indoor table service in order to assure effective compliance with social distancing requirements and to limit activities
9P9001,.. _ANI, within confined spaces
C I fi+IRestaurants must comply with the following sector specific social distancing rules for providing dining services in all customer seating areas:
;'I'A J, I 11,I G •Tables must be positioned so to maintain at least a 6 foot distance from all other tables and any high foot traffic areas(e.g.,routes to bathrooms,
entrances,exits);tables may be positioned closer if separated by protective/non-porous barriers(e.g.,structural walls or plexi-glass dividers)not
less than 6 feet high installed between tables and high foot traffic areas
•The size of a party seated at a table cannot exceed 6 people
•Restaurants may not seat any customers at the bar,but subject to any applicable building and fire code requirements,bar areas may be re-
configured to accommodate table seating that complies with all spacing and other requirements in these COVID-19 safety standards
•All customers must be seated;eat-in service to standing customers(e.g.,around bar areas)is prohibited
•Restaurants provide carry-out or delivery service,but all safety standards for table separation,size of party,and hygiene must be maintained for any
indoor or outdoor table seating that is available to carry-out patrons
•All other amenities and areas not employed for food and beverage service(e.g.,dance floors,pool tables,playgrounds,etc.)must be closed or
removed to prevent gathering of customers
Ensure separation of 6 feet or more between all individuals(workers,vendors,and customers)unless this creates a safety hazard due to the nature of
the work or the configuration of the workspace:
•Close or reconfigure worker common spaces and high density areas where workers are likely to congregate(e.g.,break rooms,eating areas)to allow
6 feet of physical distancing;redesign work stations to ensure physical distancing(e.g.,separate tables,stagger workstations on either side of
processing lines so workers are not face-to-face,use distance markers to assure spacing including in the kitchen area)
•Establish directional hallways and passageways for foot traffic if possible,to minimize contact(e.g.,one-way entrance and exit to the restaurant).
Post clearly visible signage regarding these policies
•Prohibit lingering in common areas(e.g.,waiting areas,bathrooms)and ensure social distancing in common areas by marking 6 feet spacing with
tape or paint on the floor and signage
•All customer-facing workers(e.g.,servers,bus staff)must minimize time spent within 6 feet of customers
Designate assigned working areas to workers where possible to limit movement throughout the restaurant and limit contact between workers
(e.g.,assigning zones to servers)
Stagger work schedules and staff meal and break times,regulating maximum number of people in one place and ensuring at least 6 feet of
physical distancing
Minimize the use of confined spaces(e.g.,elevators,vehicles)by more than one individual at a time
Require face coverings for all customers and workers at all times,except where an individual is unable to wear a face covering due to medical
condition or disability
Recommended best practices
Improve ventilation for enclosed spaces where possible(e.g.,open doors and windows)
Customers may remove face coverings while seated at tables
All workers must wash their hands frequently,and table servers must wash their hands or apply hand sanitizer between each table interaction
Ensure access to handwashing facilities on site,including soap and running water,and allow sufficient break time for workers to wash hands
frequently;alcohol-based hand sanitizers with at least 60%alcohol may be used as an alternative
Alcohol-based hand sanitizers with at least 60%alcohol should be made available at entrances,exits,and in the dining area
Supply workers at workplace location with adequate cleaning products(e.g.,sanitizer,disinfecting wipes)
1 !0 1"r r i iD I Post visible signage throughout the site to remind workers and customers of hygiene and safety protocols
Self-serve,unattended buffets,topping bars,drink stations,and other communal serving areas must remain closed
Condiments and similar products(e.g.,salt,pepper,and salad dressing)should not be pre-set on tables and should instead only be provided upon
request either in single-serving portions(e.g.,individual packages or cups)or in serving containers that are sanitized between each use
Menus must be one of the following:1)paper,single-use menus disposed after each use,2)displayed menu(e.g.,digital,whiteboard,chalkboard),
3)electronic menus viewed on customers'phones/mobile devices
Utensils and place settings must be either single-use or sanitized after each use;utensils should be rolled or packaged.Tables should not be pre-
set to reduce opportunity for exposure
Tables and chairs must be cleaned and sanitized thoroughly between each seating
5
w
Mq;
When possible,reservations or call ahead seating should be encouraged;managers must ensure that diners waiting for tables do not congregate
- in common areas or form lines
�. Restaurants may not provide customers with buzzers or other devices to provide alerts that seating is available or orders are ready;restaurants
should instead use no-touch methods such as audio announcements,text messaging,and notices on fixed video screens or blackboards
1 I'I I;? Provide training to workers on up-to-date safety information and precautions including hygiene and other measures aimed at reducing disease
transmission,including:
0 P II.I"'I I I ii I'd`k •Social distancing,hand-washing,and requirement and proper use of face coverings
•Modifying practices for serving in order to minimize time spent within 6 feet of customers
•Self-screening at home,including temperature or symptom checks
•Reinforcing that staff may not come to work if sick
•When to seek medical attention if symptoms become severe
•Which underlying health conditions may make individuals more susceptible to contracting and suffering from a severe case of the virus
Restaurant operators should establish adjusted workplace hours and shifts for workers to minimize contact across workers and reduce congestion
at entry points
Limit visitors and vendors on site;shipping and deliveries should be completed in designated areas
Workers should not appear for work if feeling ill
Restaurants must screen workers at each shift by ensuring the following:
•Worker is not experiencing any symptoms such as fever(100.3 and above),cough,shortness of breath,or sore throat;
•Worker has not had'close contact'with an individual diagnosed with COVID-19."Close contact"means living in the same household as a person who
has tested positive for COVID-19,caring for a person who has tested positive for COVID-19,being within 6 feet of a person who has tested positive
for COVID-19 for 15 minutes or more,or coming in direct contact with secretions(e.g.,sharing utensils,being coughed on)from a person who has
tested positive for COVID-19,while that person was symptomatic
•Worker has not been asked to self-isolate or quarantine by their doctor or a local public health official
•Workers who are sick or feeling ill must be sent home.
Anyone showing signs of illness may be denied entry
If the employer is notified of a positive case at the workplace,the employer should notify the local Board of Health(LBOH)where the workplace is
located and work with them to trace likely contacts in the workplace and advise workers to isolate and self-quarantine
Notify workers that they may not work if they test positive for COVID-19(they should be isolated at home)or are found to be a close contact of
someone with COVID-19(they should be quarantined at home)
Testing of other staff may be recommended consistent with guidance and/or at the request of the LBOH.Post notice to workers and customers
of important health information and relevant safety measures as outlined in government guidelines
Post notice to workers and customers of important health information and relevant safety measures as outlined in the Commonwealth's
Mandatory Safety Standards for Workplace
Designate the Person in Charge(105 CMR 590)for each shift to oversee implementation of the guidelines in this document
Restaurants will be allowed to maximize outdoor dining space,including patios and parking lots where available,where municipal approval is
obtained
Recommended best practices
When taking reservations and when seating walk-in customers,restaurants should retain a phone number of someone in the partyfor possible
contact tracing
Encourage use of technological solutions where possible to reduce person-to-person interaction(e.g,contactless payment,mobile ordering,text
on arrival for seating)
Workers who are particularly high risk to COVID-19 according to the Centers for Disease Control(e.g.,due to age or underlying conditions)are
encouraged to stay home or arrange an alternate work assignment
Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer
Encourage workers who test positive for COVID-19 to disclose to the employer for purposes of cleaning/disinfecting and contact tracing
II II ii, a, Clean commonly touched surfaces in restrooms(e.g.,toilet seats,doorknobs,stall handles,sinks,paper towel dispensers,soap dispensers)
frequently and in accordance with CDC guidelines
Keep cleaning logs that include date,time,and scope of cleaning
�li7k1T// Conduct frequent disinfecting of heavy transit areas and high-touch surfaces(e.g.,doorknobs,elevator buttons,staircases)
Implement procedures to increase cleaning/disinfecting in the back-of-house.Avoid all food contact surfaces when using disinfectants.Food
contact surfaces must be cleaned and sanitized before use with a sanitizer approved for food contact surfaces.Non-food contact surfaces must be
D 1 S I PE F 1:: 1 1 Y C1i frequently cleaned
In the event of a presumptive or actual positive COVID-19 case of a worker,patron,or vendor,the restaurant must he immediately shut down for
24 hours and then must be cleaned and disinfected in accordance with current CDC guidance before re-opening
5
M
Ensure>6ft between individuals
❑ When indoor table service is permitted,restaurants are encouraged to structure operations to operate as much as passible through outdoor
table service and to strictly limit indoor table service in order to assure effective compliance with social distancing requirements and to limit
activities within confined spaces
❑ Restaurants must comply with the following sector specific social distancing rules for providing dining services in all customer seating areas:
Tables must be positioned so to maintain at least a 6 foot distance from all other tables and any high foot traffic areas(e.g.,routes to
bathrooms,entrances,exits);tables may be positioned closer if separated by protective/non-porous barriers(e.g.,structural walls or
plexi-glass dividers)not less than 6 feet high installed between tables and high foot traffic areas
• The size of a party seated at a table cannot exceed 6 people
• Restaurants may not seat any customers at the bar,but subject to any applicable building and fire code requirements,bar areas may be
re-configured to accommodate table seating that complies with all spacing and other requirements in these COVID-19 safety standards
• All customers must be seated;eat-in service to standing customers(e.g.,around bar areas)is prohibited
• Restaurants provide carry-out or delivery service,but all safety standards for table separation,size of party,and hygiene must be
maintained for any indoor or outdoor table seating that is available to carry-out patrons
• All other amenities and areas not employed for food and beverage service(e.g.,dance floors,pool tables,playgrounds,etc.)must be
closed or removed to prevent gathering of customers
Ensure separation of 6 feet or more between all individuals(workers,vendors,and customers)unless this creates a safety hazard due to the
❑ nature of the work or the configuration of the workspace:
• Close or reconfigure worker common spaces and high density areas where workers are likely to congregate(e.g.,break rooms,eating
areas)to allow 6 feet of physical distancing;redesign work stations to ensure physical distancing(e.g.,separate tables,stagger
workstations on either side of processing lines so workers are not face-to-face,use distance markers to assure spacing including in the
kitchen area)
• Establish directional hallways and passageways for foot traffic if possible,to minimize contact(e.g.,one-way entrance and exit to the
restaurant).Post clearly visible signage regarding these policies
• Prohibit lingering in common areas(e.g.,waiting areas,bathrooms)and ensure social distancing in common areas by marking 6 feet
spacing with tape or paint on the floor and signage
• All customer-facing workers(e.g.,servers,bus staff)must minimize time spent within 6 feet of customers
Designate assigned working areas to workers where possible to limit movement throughout the restaurant and limit contact between workers
(e.g.,assigning zones to servers)
❑ Stagger work schedules and staff meal and break times,regulating maximum number of people in one place and ensuring at least 6 feet of
physical distancing
❑ Minimize the use of confined spaces(e.g.,elevators,vehicles)by more than one individual at a time
❑ Require face coverings for all customers and workers at all times,except where an individual is unable to wear a face covering due to medical
condition or disability
❑ Improve ventilation for enclosed spaces where possible(e.g.,open doors and windows)
❑ Customers may remove face coverings while seated at tables
1 M L &E I'D M (O r L S
Apply robust hygiene protocols
❑ All workers must wash their hands frequently,and table servers must wash their hands or apply hand sanitizer between each table interaction
Ensure access to handwashing facilities on site,including soap and running water,and allow sufficient break time for workers to wash hands
❑ frequently;alcohol-based hand sanitizers with at least 60%alcohol may be used as an alternative
Alcohol-based hand sanitizers with at least 60%alcohol should be made available at entrances,exits,and in the dining area
❑ Supply workers at workplace location with adequate cleaning products(e.g.,sanitizer,disinfecting wipes)
❑ Post visible signage throughout the site to remind workers and customers of hygiene and safety protocols
❑ Self-serve,unattended buffets,topping bars,drink stations,and other communal serving areas must remain closed
❑ Condiments and similar products(e.g.,salt,pepper,and salad dressing)should not be pre-set on tables and should instead only be provided
❑ upon request either in single-serving portions(e.g.,individual packages or cups)or in serving containers that are sanitized between each use
5
M
1"I „U
Apply robust hygiene protocols
❑ Menus must be one of the following:1)paper,single-use menus disposed after each use,2)displayed menu(e.g.,digital,white board,
chalkboard),3)electronic menus viewed on customers'phones/mobile devices
❑ Utensils and place settings must be either single-use or sanitized after each use;utensils should be rolled or packaged.Tables should not be pre-
set to reduce opportunity for exposure
❑ Tables and chairs must be cleaned and sanitized thoroughly between each seating
11G', D"1 ",41 G & 0 E A 0lJ,5
Include safety procedures in the operations
❑ When possible,reservations or call ahead seating should be encouraged;managers must ensure that diners waiting for tables do not congregate
in common areas or farm lines
❑ Restaurants may not provide customers with buzzers or other devices to provide alerts that seating is available or orders are ready;restaurants
should instead use no-touch methods such as audio announcements,text messaging,and notices on fixed video screens or blackboards
Provide training to workers on up-to-date safety information and precautions including hygiene and other measures aimed at reducing disease
❑ transmission,including:
•Social distancing,hand-washing,and requirement and proper use of face coverings
•Modifying practices for serving in order to minimize time spent within 6 feet of customers
•Self-screening at home,including temperature or symptom checks
•Reinforcing that staff may not come to work if sick
•When to seek medical attention if symptoms become severe
•Which underlying health conditions may make individuals more susceptible to contracting and suffering from a severe case of the virus
Restaurant operators should establish adjusted workplace hours and shifts for workers to minimize contact across workers and reduce
congestion at entry points
❑ Limit visitors and vendors on site;shipping and deliveries should be completed in designated areas
❑ Workers should not appear for work if feeling ill
❑ Restaurants must screen workers at each shift by ensuring the fallowing:
❑ •Worker is not experiencing any symptoms such as fever(100.3 and above),cough,shortness of breath,or sore throat;
•Worker has not had'close contact'with an individual diagnosed with COVID-19."Close contact"means living in the same household as a
person who has tested positive for COVID-19,caring for a person who has tested positive for COVID-19,being within 6 feet of a person who
has tested positive for COVID-19 for 15 minutes or more,or coming in direct contact with secretions(e.g.,sharing utensils,being coughed on)
from a person who has tested positive for COVID-19,while that person was symptomatic
•Worker has not been asked to self-isolate or quarantine by their doctor or a local public health official
•Workers who are sick or feeling ill must be sent home.
Anyone showing signs of illness may be denied entry
❑ Encourage workers who test positive for COVID-19 to disclose to the employer for purposes of cleaning/disinfecting and contact tracing.If the
employer is notified of a positive case at the workplace,the employer should notify the local Board of Health(LBOH)where the workplace is
❑ located and work with them to trace likely contacts in the workplace and advise workers to isolate and self-quarantine
Notify workers that they may not work if they test positive for COVID-19(they should be isolated at home)or are found to be a close contact of
someone with COVID-19(they should be quarantined at home)
❑ Testing of other staff may be recommended consistent with guidance and/or at the request of the LBOH.Post notice to workers and customers
of important health information and relevant safety measures as outlined in government guidelines
❑ Post notice to workers and customers of important health information and relevant safety measures as outlined in the Commonwealth's
Mandatory Safety Standards for Workplace
❑ Designate the Person in Charge(105 CMR 590)for each shift to oversee implementation of the guidelines in this document
Restaurants will be allowed to maximize outdoor dining space,including patios and parking lots where available,where municipal approval is
❑ obtained
When taking reservations and when seating walk-in customers,restaurants should retain a phone number of someone in the party for possible
El
contact tracing
5
M
. ff` F�F D",JIG i'i 0 P"Iz D,,A�1 Ol S
Include safety procedures in the operations
❑ Encourage use of technological solutions where possible to reduce person-to-person interaction(e.g.,contactless payment,mobile ordering,
text on arrival for seating)
❑ Workers who are particularly high risk to COVID-19 according to the Centers for Disease Control(e.g.,due to age or underlying conditions)are
encouraged to stay home or arrange an alternate work assignment
❑ Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer
iU�i mumoii�
Incorporate robust hygiene protocols
❑ Clean commonly touched surfaces in restrooms(e.g.,toilet seats,doorknobs,stall handles,sinks,paper towel dispensers,soap dispensers)
frequently and in accordance with CDC guidelines
❑ Keep cleaning logs that include date,time,and scope of cleaning
❑ Conduct frequent disinfecting of heavy transit areas and high-touch surfaces(e.g.,doorknobs,elevator buttons,staircases)
❑ Implement procedures to increase cleaning/disinfecting in the back-of-house.Avoid all food contact surfaces when using disinfectants.Food
contact surfaces must be cleaned and sanitized before use with a sanitizer approved for food contact surfaces.Non-food contact surfaces must
be frequently cleaned
❑ In the event of a presumptive or actual positive COVID-19 case of a worker,patron,or vendor,the restaurant must be immediately shut down
for 24 hours and then must be cleaned and disinfected in accordance with current CDC guidance before re-opening
hp,}5 MO
6L c §
APNIL I9"' Town of Lexington
t_
I."I A Ci ln�
GUIDELINES
Extension of Premises: Outdoor Dining Area on Sidewalk
This guidance is a step-by-step instruction manual if you would like to request use of the public
sidewalk outside of your restaurant to allow outdoor dining to increase business activity and
revenues safely and responsibly during the COVID-19 pandemic. Please be aware that all
expanded premises approved pursuant to the Governor's June COVID-19 Order are only effective
through November 1, 2020, or until the Order is rescinded,whichever is sooner, and revert to their
original licensed premises on that date.
To apply for consideration to use the public sidewalk the owner or his/her/their designee shall
submit the following information to the Economic Development Office via email at
cgirp,orn,,cd.ev6.op. ir2j..( Il ii .g: q.n. . ..:g ?Y.
Your application will be shared with the following individuals for review. However, please feel
free to reach out to them directly with your questions.
Name Email Address Contact for Questions About...
Kim Katzenback, Select Board
Clerk .................................II �.� �1'�. Il ........ inro. ..g y Licensing, Liquor licensing
Cathy Severance, Town
Manager Office y .L ! C . . ..��. g .inn. ..g v Outdoor seating
COVID safety for staff and
Casey Mellin, Health Agent o II,II,'o'irn �x Il ii,n g.D. 2, customers and food safety
David Pinsonneault, DPW d„ iin.sonrneaullt Ilexin tonirna. ov Obstruction of public ways, public
Director benches
Jim Kelly, Building kelp Ilexnn Qonim ov ADA, accessibilit
Commissioneri...................Y. ......::.................g.....................................g..........., Y
Mike McLean, Police Captain ir�rnjnncIle.ai . .�2�iang i�ar n. .g y Pedestrian and customer safety
For additional information regarding COVID safety and sector-specific guidance for reopening, go to:
. .I ... rrnr r.,irn. saga y/iiirn. c�.::c�. ii11s it .a ip iniiirng.-irnassachu�set.Qs
REQUIRED DOCUMENTS
I. Basic Information—fill out the attached form and include it with your submittal.
II. Plan—submit a drawing showing the sidewalk area you would like to use for outdoor
dining that includes the following information:
a. Dimensions of the sidewalk area you would like to use.
b. Distance between the entrance to your restaurant and the outdoor seating
area.
c. The layout of tables and chairs.
NOTE: Tables must be 6' apart to facilitate social distancing.
1
O,J5 MOPn
O
Town of Lexington
-rt,,Eryo"'
d. Dimensions of tables.
e. Photo or description of barriers to be used around the perimeter of the
outdoor dining area.
f. Tenting over sidewalks shall be strictly limited and requires the approval of the
Building and Fire Departments.
The outdoor dining area and barriers must be accessible and meet ADA and
Massachusetts Architectural Access Board's regulations. I t p.2
II�.I�ra.E /" ZI...cmr. This information is also included in this guidance packet.
III. Outdoor Dining COVID-19 Safety Protocol Plan —fill out the attached form and
include it with your submittal
IV. Outdoor Dining COVID-19 Safety Protocol Affidavit— review the attached affidavit
and include the signed document with your submittal.
Responsibilities of the Restaurant
The restaurant, through its owner and/or manager, is responsible for the following as it
pertains to the use of the public sidewalk for outdoor dining:
1. Adherence to the plans and documents submitted, reviewed, and approved;
2. Procurement of tables, chairs, disinfecting stations, and any other physical items that
will be inside the outdoor dining area;
3. Procurement and installation of temporary safety barriers to be placed around the
perimeter of the outdoor dining area identifying the space and providing a buffer from
pedestrian traffic; and
4. Provide evidence of liability insurance over the new dining space to the Town.
Rights of the Town of Lexington
The Town of Lexington reserves the right to revoke its permission to allow the outdoor dining
area for the following reasons:
1. The operation of the outdoor dining area is not in compliance with submitted safety
protocols;
2. The operation of the outdoor dining area is negatively impacting pedestrian travel along
the public sidewalk and/or public way and/or is not facilitating safe passage as per
Americans with Disability Act requirements.
3. The Health Agent, Chief of Police, Director of Public Works, and/or their designees
determine that the operation of the outdoor dining area is negatively impacting public
health and safety.
2
hp'}5 MO
6L c §
APNIL I9"' Town of Lexington
t_
I."I A Ci ln�
BASIC INFORMATION
1. Business name:
2. Business address:
3. Business phone number:
4. Owner/manager:
5. Owner/manager email address:
6. 24-hour contact number(In case of issues outside of normal business hours):
7. Business hours of operation:
8. How many tables and chairs would you like to put in the outdoor dining area? 0
NOTE: Tables must be at least 6' apart to facilitate social distancing.
9. Will you be using umbrellas? 0 YES 0 NO
If YES, note that the umbrellas may not have any logos or signage on them unless
approved by the Town. The minimum height of umbrellas must be 7' as measured
from the base to the lowest point of the umbrella as it is open. The umbrella must
not hang over the clearance aisles within the outdoor dining area or adjacent
public ways.
10. Will you be serving alcohol in the outdoor dining area? ®YES NO
If YES, contact Kim Katzenback in the Select Board Office at
Iklk �x.�imab �,..<. .!.!p �gu l21 g y regarding the process to extend your premises to
allow the sale and consumption of alcohol in the outdoor dining area.
3
O,J5 MOPn
O
Town of Lexington
-rt,,Eryo"'
OUTDOOR DINING COVID-19 SAFETY PROTOCOL PLAN
I. Social Distancing. Check the boxes to certify that you have:
Ensured that all persons, including employees and customers in the outdoor dining area,
remain at least six feet apart to the greatest extent possible.
® Established protocols to ensure that employees can practice adequate physical
distancing.
Posted signage for safe physical distancing.
0 Required face coverings or masks for all employees that cover their mouth and nose.
II. Hygiene Protocols. Check the boxes to certify that you have:
Provided handwashing capabilities throughout the workplace.
Ensured frequent handwashing by employees and provided adequate supplies to do so.
Provided regular sanitization of high touch areas, such as workstations, equipment,
screens,tables and chairs, perimeter barriers, doorknobs, restrooms.
Implemented additional procedures. Please describe them here:
III. Staffing and Operations. Check the boxes to certify that you have:
0 Provided training for employees regarding social distancing and hygiene protocols.
Ensured employees who are displaying COVID-19-like symptoms do not report to work.
Implemented additional procedures. Please describe them here:
IV. Cleaning and Disinfecting. Check the boxes to certify that you have:
Established and maintained cleaning protocols specific to the outdoor dining area.
® Ensured that when an active employee is diagnosed with COVID-19, cleaning and
disinfecting is performed
Prepared to disinfect all common surfaces at intervals appropriate to said workplace.
Implemented additional procedures. Please describe them here:
Signature of Owner/Manager Print Name Date
4
O,J5 MOPn
O
Town of Lexington
-rt,,Eryo"'
AFFIDAVIT
OUTDOOR DINING COVID-19 SAFETY PROTOCOL
I, (write name) being the owner or manager of
(name of the restaurant) located at
Lexington, MA, acknowledges and accepts
the responsibilities of maintaining a clean and safe outdoor dining experience for guests and staff
in the outdoor dining area through the diligent adherence to the Outdoor Dining COVID-19 Safety
Protocol Plan submitted along with any and all mandatory state safety standards for workplaces
and outdoor dining.
Signature of applicant Date
I L
Print Name
5
hp,}5 MO
6L c §
APNIL I9"' Town of Lexington
t_
I."I A Ci ln�
REQUIREMENTS FOR ACCESSIBILITY
Dining must be accessible and meet ADA and Massachusetts Architectural Access Board's
regulations. �h .p,:- I :iPyZj.a :::.11i ir u.Y/.
521 CMR 17.00: RESTAURANTS
17.2 SEATING
At least 5% but not less than one, of the tables, shall be accessible, be on an accessible
route, and in compliance with the following:
17.2.2 A 36-inch (36" = 914mm) access aisle shall be provided between all accessible tables.
No seating shall overlap the access aisle. See Fig. 17a.
17.2.3 Clear floor space as defined in 521 CMR 5.00: DEFINITIONS shall be provided at each
seating space. Such clear floor space shall not overlap knee space by more than 19
inches (19" = 483mm). See Fig. 17a.
17.2.4 Knee Clearances: If seating for people in wheelchairs is provided at tables or counters,
knee spaces at least 27 inches (27" = 686mm) high, 30 inches (30" = 762mm) wide, and
19 inches (19" =483mm) deep shall be provided. See Fig. 17b.
17.2.5 Height of Tables or Counters: The tops of accessible tables and counters shall be from 28
inches to 34 inches (28" to 34" = 711mm to 864mm) above the finish floor or ground.
See Fig 17b.
mflin
0 .. ,
u
u
wa0 i
YM M" nix yer 'h „mow y
nCWMMOS itorc Se,,akngS and TabW5 Table Heights em$ CWeranc*v
Figure 17a N(gla r @?
6
hp'}5 MO
6L c §
APNIL I9"' Town of Lexington
t_
I."I A Ci ln�
ACCEPTABLE BARRIERS
Barriers placed around the perimeter of the outdoor dining area must meet the following
requirements:
• Height: Between 36" —38" in height
• Not Permanent: Free-standing, stable, and easily removed
• Continuous Rail: They must have a continuous rail 2" to 6" from the sidewalk or parking
space surface
• Base: The base of the barrier must be flat, with less than %" thickness and placed so that
it extends less than 6" into the areas around the outdoor dining area.
SAMPLES OF ACCEPTABLE BARRIERS
! �I
q pI
r
� y �
(� � �Pb��Au4!HN "�"MIu1611Uu�iNui 1f
I
i
4V i� R
i,
1,
7
�\OUS MORN�ry
xV �
ACpll f'Y°
Town of Lexington
CFXI NG'tKl�
GUIDELINES
Extension of Premises: Outdoor Dining Area on Private Property/Parking Lot
This guidance is a step-by-step instruction manual if you would like to request use of a private
parking lot or land adjacent to your restaurant to allow for outdoor dining to increase business
activity and revenues safely and responsibly during the COVID-19 pandemic. Please be aware that
all expanded premises approved pursuant to the Governor's June COVID- Order are only effective
through November 1, 2020, or until the Order is rescinded, whichever is sooner, and revert to their
original licensed premises on that date.
To apply for consideration to use the private parking lot or land ithe owner or his/her/their designee shall
submit the following information to the Economic Development Office at
economicdevelopment@lexingtonma.gov
Your application will be shared with the following individuals for review, as appropriate. However,
please feel free to reach out to them directly with your questions.
Name Email Address Contact for Questions About...
Kim Katzenback, Select Board
Clerkx ° �tp�n * p gay Licensing, Liquor licensing
Michael McLean, Police Captain ,inru.uu .V . .uVo. gQ .uTo. .ggy Pedestrian, customer safety
COVID safety for staff and
Casey Mellin, Health Agent uo, O,V,u,u �Dp,ugo , o, ;gr customers and food safety
Jim Kelly, Building Commissioner i1s:21Y.2.V. xuLo „ a. oTa ogs y ADA Compliance
For additional information regarding COVID safety and sector-specific guidance for reopening, go to:
Lt.- n.5..:.11.W.A., n.as:s...g�y/i,n;�,o. d,e;�,a,p,0s Lfa.p.12 ��.�.!�.g::::�L assachu,s ;tts
REQUIRED DOCUMENTS
I. Basic Information—fill out the attached form and include it with your submittal.
II. Letter of Permission, if applicable—If the parking lot is not owned by the restaurant, submit a
letter of permission from the owner of the parking lot indicating permission to use it for outdoor
dining.
III. Letter(s) of Acknowledgement, if applicable—If other businesses and/or residents share the use of
the parking lot, submit letter(s) of acknowledgment of this plan from all other users.
IV. Plan—submit a drawing showing the parking lot you would like to use for outdoor dining that
includes the following information:
a. Dimensions of the entire parking lot. Include the total number of spaces and handicap
spaces.
b. Dimensions of the portion of the parking lot to be used for outdoor dining. Include the
number of spaces that will be used for dining.
c. Locations of the curb cut with ramps to the parking lot, if applicable.
d. The layout of tables and chairs.
NOTE:Tables must be 6' apart to facilitate social distancing.
e. Dimensions of tables.
?`OVSIILMORh,HG,
O
U � O
2 m a a
u APRIL I9" Town of Lexington
� �
FXINC,
f. Photo or description of barriers to be used to protect diners from vehicles and their
locations (i.e. at entrance(s)to the parking lot, around the portion of the lot being used for
outdoor dining, etc.).
g. Plan for tenting.Tents must be approved by the Building and Fire Department.
The outdoor dining area and barriers must be accessible and meet ADA and Massachusetts
Architectural Access Board's regulations. ht s. www.rnass.gov Vaw-Vibrar 52:i.-cmr. This
information is also included in this guidance packet.
V. Alternative Parking Area(s)—describe or indicate on a map, other areas where customers could
park when visiting your establishment
VI. Outdoor Dining COVID-19 Safety Protocol Plan—fill out the attached form and include it with your
submittal
VI I. Outdoor Dining COVID-19 Safety Protocol Affidavit—review the attached affidavit and include the
signed document with your submittal.
Responsibilities of the Restaurant
The restaurant,through its owner and/or manager, is responsible for the following as it pertains to the use
of the parking lot for outdoor dining:
1. Adherence to the plans and documents submitted, reviewed, and approved;
2. Procurement of tables, chairs, disinfecting stations, and any other physical items that will be used
in the outdoor dining area;
3. Procurement and installation of temporary safety barriers to protect diners from vehicles; and
4. Provide evidence of liability insurance to the Town covering the new dining space.
Rights of the Town of Lexington
The Town of Lexington reserves the right to revoke its permission to allow the use of the parking lot for
outdoor dining for the following reasons:
1. The operation of the outdoor dining area is not in compliance with submitted safety protocols;
2. The outdoor dining area is not facilitating safe passage in accordance with Americans with Disability
Act requirements.
3. The Health Agent, Chief of Police, and/or their designees determine that the operation of the
outdoor dining area is negatively impacting public health and safety.
�\OUS MORNry
xV �
ACpil f'Y°
Town of Lexington
CFXI NG'tKl�
BASIC INFORMATION
1. Business name:
2. Business address:
3. Business phone number:
4. Owner/manager:
5. Owner/manager email address:
6. 24-hour contact number (In case of issues outside of normal business hours):
7. Business hours of operation:
8. Who owns the parking lot?
If the business owner is not the owner of the parking lot, submit a letter from the owner
authorizing the use of the lot by the restaurant.
9. How many OTHER businesses share the parking lot beside the restaurant?
If the restaurant is not the only user of the parking lot, the other users of the lot must
indicate their knowledge and support of the use of the lot for outdoor dining by submitting
signed acknowledgment of the restaurant's plans.
10. How many tables and chairs would you like to put in the outdoor dining area?
NOTE: Tables must be at least 6' apart to facilitate social distancing.
11. Will you be using umbrellas? F-]YES 0 NO
If YES, note that the umbrellas may not have any logos or signage on them unless
approved by the Town. The minimum height of umbrellas must be 7' as measured
from the base to the lowest point of the umbrella as it is open. The umbrella must
not hang over the clearance aisles within the outdoor dining area or adjacent public
ways.
12. Will you be serving alcohol in the outdoor dining area? E]YES M NO
\pus MID
d Town of Lexington
APRIL 19''
xIN01�`"
If YES, contact Kim Katzenback in the Select Board Office at
I..............................................l u1 ac1k ?.!.g iiirngtc�nma. ov regarding the process to extend your premises to
allow the sale and consumption of alcohol in the outdoor dining area.
A\O°SpMORN'�G
O
Town of Lexington
ARRIL 19'1
OUTDOOR DINING COVID-19 SAFETY PROTOCOL PLAN
I. Social Distancing. Check the boxes to certify that you have:
0 Ensured that all persons, including employees and customers in the outdoor dining area,
remain at least six feet apart to the greatest extent possible.
® Established protocols to ensure that employees can practice adequate physical distancing.
FMPosted signage for safe physical distancing.
0 Required face coverings or masks for all employees that cover their mouth and nose.
II. Hygiene Protocols. Check the boxes to certify that you have:
FM Provided hand washing capabilities throughout the workplace.
F0Ensured frequent hand washing by employees and provided adequate supplies to do so.
JED Provided regular sanitization of high touch areas, such as workstations, equipment,
screens,tables and chairs, perimeter barriers, doorknobs, restrooms.
® Implemented additional procedures. Please describe them here:
III. Staffing and Operations. Check the boxes to certify that you have:
® Provided training for employees regarding the social distancing and hygiene protocols.
MEnsured employees who are displaying COVID-19-like symptoms do not report to work.
E] Implemented additional procedures. Please describe them here:
IV. Cleaning and Disinfecting. Check the boxes to certify that you have:
rl Established and maintained cleaning protocols specific to the outdoor dining area.
F0 Ensured that when an active employee is diagnosed with COVID-19, cleaning and
disinfecting is performed
Prepared to disinfect all common surfaces at intervals appropriate to said workplace.
® Implemented additional procedures. Please describe them here:
Signature of Owner/Manager Print Name Date
?`OVSIILMORh,HG,
O
U � O
2 m a a
u APRIL I9" Town of Lexington
� �
FXINC,
AFFIDAVIT
OUTDOOR DINING COVID-19 SAFETY PROTOCOL
I, (write name) being the owner or manager of
(name of restaurant) located at
Lexington, MA, acknowledge and accept the
responsibilities of maintaining a clean and safe outdoor dining experience for guests and for staff in
the outdoor dining area through the diligent adherence to the Outdoor Dining COVID-19 Safety
Protocol Plan submitted along with any and all mandatory state safety standards for workplaces
and outdoor dining.
Signature of applicant Date
Print Name
�\OVS MORNry
xV �
ACpil f'Y°
Town of Lexington
CFXI NG'lKl�
REQUIREMENTS FOR ACCESSIBILITY
Dining must be accessible and meet ADA and Massachusetts Architectural Access Board's
regulations. �http,.'.L� .:_ .::.:.g y 0 :::.V bra.E.y/ _ .::
521 CMR 17.00: RESTAURANTS
17.2 SEATING
At least 5% but not less than one, of the tables shall be accessible, be on an accessible
route, and in compliance with the following:
17.2.2 A 36-inch (36" = 914mm) access aisle shall be provided between all accessible tables. No
seating shall overlap the access aisle. See Fig. 17a.
17.2.3 Clear floor space as defined in 521 CMR 5.00: DEFINITIONS shall be provided at each
seating space. Such clear floor space shall not overlap knee space by more than 19 inches
(19" = 483mm). See Fig. 17a.
17.2.4 Knee Clearances: If seating for people in wheelchairs is provided at tables or counters,
knee spaces at least 27 inches (27" = 686mm) high, 30 inches (30" = 762mm) wide, and 19
inches (19" = 483mm) deep shall be provided. See Fig. 17b.
17.2.5 Height of Tables or Counters: The tops of accessible tables and counters shall be from 28
inches to 34 inches (28" to 34" = 711mm to 864mm) above the finish floor or ground. See
Fig 17b.
rl
rml' 9a"� '. ,
i
.83
� ` k
t
l
,. _ I o ., .....
i
ease
Figure 17'a Fbgfwo I?
�\OVS MORN�ry
xV �
ACpil f'Y°
Town of Lexington
CFXI NG'lKl�
ACCEPTABLE BARRIERS
Barriers placed around the perimeter of the outdoor dining area must meet the following
requirements:
• Height: Between 36"—38" in height
• Not Permanent: Free-standing, stable, and easily removed
• Continuous Rail: They must have a continuous rail 2" to 6" from the sidewalk or parking
space surface
• Base: The base of the barrier must be flat, with less than %" thickness and placed so that it
extends less than 6" into the areas around the outdoor dining area.
SAMPLES OF ACCEPTABLE BARRIERS
AW
r
d ,Jfilo,m i
i
w,w
VUIl/Ikl'r, I� �ii
y r ,
n �
„ Y Ifs
i
hiv
L r
r i
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Discuss Draft Grant of Location Policy
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.5
SUMMARY:
Town Counsel and I have edited the proposed policy guidelines on grant of location for poles as per the Select
Board's previous discussion and have attached the revised policy for the Board's review. Once the Board has
reviewed and determined how you wish to move forward (whether this needs to go to the Policy Committee or
not), we can finalize it and place it on an upcoming agenda for approval.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:00pm
ATTACHMENTS:
Description Type
TOWN OF LEXINGTON SELECT BOARD
POLICIES FOR GRANTS OF LOCATION IN THE PUBLIC WAY:
Adopted:_, 2020
1. Consistent with MGL cc. 164 and 166, the Select Board shall have the sole authority to issue Grants
of Location for the placement of any structures within public rights of way in the Town of Lexington,
including but not limited to new poles,the relocation or alteration of existing poles, and for the
addition to or subtraction of equipment or other items from or on poles. Examples of poles covered
by these policies include poles that have equipment, wires, or other items attached to or located on
them for the purposes of electrical,telephone, cable, lighting, signage, wireless, cell telephone, or
data transmission.
2. The Select Board shall hold a public hearing prior to deciding an application for a Grant of Location.
The public shall be permitted to speak at such public hearings, subject to reasonable time
restrictions established by the Chair of the Select Board.
3. The Select Board shall cause written notice to be mailed to the owners of the properties that
directly abut the portion of the public way where the Grant of Location is sought no later than the
seventh day prior to the public hearing described in Section 2.
4. Applications filed pursuant to this Policy shall:
a. Identify all other poles located within 500 feet of the requested location,the owner of such
poles, and the owners of the equipment located thereon;
b. Be reviewed by the Town of Lexington Engineering Department to determine whether the Grant
of Location would create any conflict with other public works within the public way. The
Engineering Department shall provide its written opinion to the Select Board. The Engineering
Department may require the applicant to provide a detailed description and specifications of the
structures, equipment, and other items involved, a schematic plan and photographs of the
existing and proposed condition, photograph of the existing condition, a map showing the
location of the structures at issue, and whatever other documentation the Engineering
Department reasonably may request;
c. Be reviewed by the Lexington Police Department, prior to the public hearing, to determine
whether the Grant of Location would create any public safety concerns within the public right of
way;
d. Apply to no more than one wireless facility, cell telephone, or data array unless Applicant can
demonstrate that there are no other suitable locations for such installation; provided that a
wireless facility may contain more than one antenna on a pole if placed there by one Applicant;
and
e. Not propose any signage related to the use of the pole, other than directional, wayfinding,
traffic, or message signs erected by the Town of Lexington, or its designee.
5. The Select Board may reject or appropriately condition a Grant of Location, in the sole discretion of
the Select Board, if the proposed structure:
a. Is located within 20 feet of a similar, existing structure;
b. Is located in or near an historic district or historic asset as determined by the Lexington Historic
Districts Commission or Lexington Historical Commission, and the proposed pole does not
comply with the prevailing historical standards for said historic district or historic asset as
determined by the Lexington Historic Districts Commission or Lexington Historical Commission,
as applicable;
c. Interferes in any manner with access and use of a public way;
d. Presents a danger to the public or to other property;
e. Violates any federal, state or local law, including but not limited to the Lexington Zoning Bylaw
and the Americans With Disabilities Act;
f. Is inconsistent with the color scheme, methods of concealment, mass, and location of similar
facilities existing in the area; or
g. Is not certified by a written report of a Massachusetts-licensed structural engineer.
6. The Select Board may condition Grants of Location on the applicant's commitment to:
a. remove any of its unused wires, bundled wires, loose wires, or doubled poles within 500 feet of
the site of the requested location; and
b. notify any other owner of their unused wires, bundled wires, or doubled poles within 500 feet of
the site of the requested location.
7. The Applicant shall maintain adequate general liability, property damage, and personal injury
insurance, in the amounts specified by the Lexington Town Manager, naming the Town of Lexington
as an additional insured, for the duration of the time that the structure exists within a public way in
the Town of Lexington.
8. The processing fee for each Grant of Location application shall be$250, payable at the time the
application is filed. No hearing shall be held, nor any approval granted, until the application is
complete, including all documentation required under these policies.
9. Facilities permitted under this policy may not result in human exposure to radio frequency radiation
in excess of the applicable safety standards specified in 47 CFR§ 1.1307(b) or other applicable
federal or state laws.
10. No public hearing or approval for a Grant of Location application shall occur if the applicant has any
outstanding payments due to the Town of Lexington, including but not limited to any taxes,fees,
fines, or electricity charges.
11. No Grant of Location shall be transferrable without the approval of the Select Board. The Select
Board may, in its discretion, hold a hearing, consistent with the provisions of these guidelines
regarding a request to transfer a Grant of Location.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept Easement - Lexington Hills Pedestrian Easement
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.6
SUMMARY:
Attached please find a memo from the Planning Department and a revised easement document and the
associated plans. This easement document has been fully vetted by all parties and found acceptable to
town counsel. In summary, lots 1 & 19 are owned by the same person and they wish to move the pedestrian
easement from the property line between lots 1 & 19 to the far side of lot 1.
SUGGESTED MOTION:
Move to accept the alteration of the pedestrian easement as shown on the attached plans and easement
document and further to authorize the Town Manager to sign the easement document on behalf of the Select
Board.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:20pm
ATTACHMENTS:
Description Type
Jlldannnhg;p. gub I\ enno (bver Merru>
❑ g::nserwnnt➢A)c;nun nv unt Gwer M°mtur
"(dorms Gwer Memo
aqus MogH�
c
.a
aFeiGr3-.
`''avcrir"
Town of Lexington
Date: June 4, 2020
To: Jim Malloy, Town Manager
From: Sheila Page Assistant Planning Director
cc: Amanda Loomis,Planning Director
Re: Approval of Lexington Hills Subdivision Minor Modification—Relocation of Easement between
Lexington August Realty Trust, as grantor, and the Town of Lexington, as grantee.
Enclosed is the above-referenced Relocation of Easement document for the approval/acceptance by the
Select Board at their upcoming meeting. The Planning Board voted to approve the relocation at their May
13, 2020 meeting. This document has been fully vetted by all parties and found acceptable to town
counsel at this time. In light of the covid-19 emergency making notarizing signatures extremely difficult,
it is suggested by town counsel that the Select Board vote to approve/accept the easement, and authorize
the Town Manager to execute the easement on its behalf. The Town Clerk need to notarize the vote as
well as the Town Manager's signature.
In addition,the SJC tolled the appeal periods to July 1. I ask that the Select Board approve the easement
subject to the appeal period running through without an appeal. The appeal period is expected to end July
21, 2020.
Lexington Hill subdivision was approved in 2007 and is not complete. The original pedestrian easement
and drain easement was between lot I and 19. These two lots are to be purchase by the same entity so
wish to have the pedestrian easement moved to the other side of lot one. The drain easement will remain
in its original location. The Planning Board and the Greenways Corridor Committee are amenable to this
change. Attached is a pdf of the new easement location.
23559' f�).71' 6A.9G'axaa
pp & [[
��} P
14
Ar,w' iaua � A A: 1.3d WKI
.�• a.�"ra^ ����! 6� I V �
s V
Al
OIL
9
CARr 4.
PA 7,(I� ``AAyy
r LA 9.87I T T
� 4 N AREA: .55 .#ay�".'- n„
(Space Above this Line Reserved for Registry of Deeds)
RELOCATION OF PEDESTRIAN EASEMENT
o Lexington Hills 15, LLC, a Massachusetts Limited Liability Company of 110 Stuart Street—Unit
26B, Boston, MA 02116 (the "Grantor") and all those claiming by, through and under it and the
Town of Lexington, a municipal corporation in Lexington, Massachusetts (the "Grantee")hereby
agree to the relocation of a certain pedestrian easement described in a Grant of Easements
recorded with the Middlesex South District Registry of Deeds ("Registry") on September 14,
2007 in Book 5013 8, Page 520 (the "Original Grant of Easements"). The easement relocated
41" hereby is described in the Original Grant of Easements as follows:
a
The perpetual rights and easements to use for pedestrian access to County of
U Middlesex Land known as Lot I A on Lexington Assessor's Map 2 the Prop. . . .
Pedestrian Easement on Lots 1 and 19 . . . , as shown on said Property Rights and
Dimensional Standards Plan, sheet 4 of said Plan (the "Lot 1/Lot 19 Pedestrian
Easement").
d
The Lot 1/Lot 19 Pedestrian Easement shall be relocated. The new location is shown on a plan
¢ entitled"Plan of Land in Lexington, Massachusetts (Middlesex County) prepared for Lexington
August Realty Trust" dated January 23, 2017 (the "Plan") and is described on the Plan as
"Proposed Pedestrian Easement 10' Wide". Consistent with the vote of the Lexington Planning
Board taken at its meeting of February 1, 2017, the Lot 1/Lot 19 Pedestrian Easement shall
hereafter be located on the eastern most boundary of Lot 1 as shown on the Plan. A copy of the
Plan is attached hereto as Exhibit A.
The Drain Easement described in the Original Grant of Easement and shown on the Plan on Lot
1 and Lot 19 is not relocated or affected hereby. The pedestrian easement described in the
Original Grant of Easement and shown on the Plan as Proposed Pedestrian Easement on Lot 6 is
not relocated or affected hereby.
By signing below, the Grantee hereby accepts the relocation of the Lot 1/Lot 19 Pedestrian
Easement as a new grant of easement.
With the exception of the above-described relocation of the Lot 1/Lot 19 Pedestrian Easement to
the eastern most boundary of Lot 1 as shown on the Plan, all other rights and casements in the
Original Grant of Easement are not affected hereby.
< SIGNATURES ON FOLLOWING PAGES >
Signed as a sealed instrument this day of , 20
GRANTOR:
Lexington Hills 15, LLC
George E. Haddad, Manager
COMMONWEALTH OF MASSACHUSETTS
ss.
On this day of , 20 before me, the undersigned notary
public,personally appeared George E. Haddad, as Manager of Lexington Hills 15, LLC, proved
to me through satisfactory evidence of identification, which was ❑photographic identification
with signature issued by a federal or state governmental agency, ❑ oath or affirmation of a
credible witness, ❑personal knowledge of the undersigned, to be the person whose name is
signed on the preceding or attached document, and acknowledged the foregoing to be his free act
and deed as Manager of Lexington Hills 15, LLC and that he has the authority to act in that
capacity.
Notary Public
My Commission Expires:
Signed as a sealed instrument this day of , 2017.
TOWN OF LEXINGTON
By:
Name: James Malloy
Title: Town Manager, duly authorized
COMMONWEALTH OF MASSACHUSETTS
MIDDLESEX, SS.
On this day of , 2020 before me, the undersigned notary
public, personally appeared James Malloy, Town Manager of the Town of Lexington,
proved to me through satisfactory evidence of identification, which was personal
knowledge, to be the person whose name is signed on the preceding or attached document,
and acknowledged to me that he/she signed it voluntarily for its stated purpose.
Notary Public
My commission expires:
CERTIFICATE OF VOTE
OF THE LEXINGTON SELECT BOARD
This is to certify that at a meeting of the Lexington Select Board duly held on the
[ ] day of[ ], 2020, the Select Board voted as follows:
VOTED: To approve the Amended and Restated Grant of Easement
between North Shore Residential Development, Inc., as
grantor, and the Town of Lexington, acting by and through its
Conservation Commission, as grantee, substantially in the
form presented at the [ , 2020] meeting of the
Select Board, with final changes to be approved by the Town
Manager in his reasonable discretion in consultation with town
counsel; and
VOTED: To authorize the Town Manager to execute and accept said
Amended and Restated Grant of Easement on behalf of the
Select Board.
Nathalie Rice
Town Clerk
[DATE]
COMMONWEALTH OF MASSACHUSETTS
MIDDLESEX, SS.
On this day of , 2020 before me, the undersigned notary
public, personally appeared Nathalie Rice, Town Clerk of the Town of Lexington, proved
to me through satisfactory evidence of identification, which was personal knowledge, to
be the person whose name is signed on the preceding or attached document, and
acknowledged to me that he/she signed it voluntarily for its stated purpose.
Notary Public
My commission expires:
EXHIBIT A
(PLAN)
S�RRT E
0 z z o
1 �i �C9
4
602% ♦ Z 0., z Uj I }
.t���sN'�� 'Opr°rA`y> m ♦ '$ N b q Z �� "a� w w
µ1 \ �Z ♦ 'ti.... 2'u
z q 4Co
l a ♦ o '
1 gg a,� N wy
-a
pi; °ew
i P
21
el
I I �
1 18e
�,��� � h R ♦ GF- w a
5 o y
u
m z
3`
�>B!I:H�l b1y 4 2
Giv
h
�✓ qh
a
51259�6 WW rb �"�.
h
\ h
1>
w
#. Q 97.]5'
". 5143526'W '1
�.6]0Z9'
d,a 466.0a' N fm >.
I
IR
a EN
lam
IN
K My'
Al
,g;ll
Vola
4 0"
-fi
nh
41
sy�
can
'Aar
sit
+ It II I I I I II I
w
I ° e2 O�•
*/
E
® liall
on
°• m� R - ffi>k��ffi>k»;>5�5S Xs Ur�'�'�{7k bf fh�>h $a
�a' �333333moo333333eo3
S
.�I��3a3133�1Alis�$�alss�
r
Ei
P• � \ 5�g6555,555 6I5,5t5,5,g5,65 o
� P
All
44
Tl
0
ORMild
I I
29
p'it
«o
O
x-
a
PQ
tM
aim�.,cv aarx °_•"� ��. O O �" aJ ale
IM 1
yqyq 55 }j t it Vg{�I k
kp' 1�i
i b
41 xx
u-, - z
..pOLLL'
p _pp YLL
if
AI ,969
� / \ `_yam.-� / ..fPeLL•� \\ '&L o
�oaY
f �� //• 01
Mn
a
I
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Conflict of Interest Determination: David Williams - Board of Appeals
PRESENTER: ITEM
NUMBER:
Select Board Chair
I.7
SUMMARY:
Mr. Williams has filed a disclosure form of perceived potential conflict of interest as it relates to his
participation at the Board of Appeals 6/11/20 Hearing for the Hancock Church Sign request. Mr. Williams
states he is a member of the Hancock Church but does not have a financial interest and does not feel there is a
conflict of interest and can give a fair and impartial review. He asks the Select Board for their confirmation that
there is not conflict so that he may participate in the Board of Appeals discussion on Hancock Church.
SUGGESTED MOTION:
Move that the Board has determined that(there is/is not) a conflict of interest for Mr. William's participation in
the June 11, 2020 Board of Appeals hearing regarding the Hancock Church sign application.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:30pm
ATTACHMENTS:
Description Type
D.Willkuns Rr.ckup mdtefii
DISCLOSURE OF APPEARANCE OF CONFLICT OF INTEREST
AS REQUIRED BY G. L. C. 268A, §23(b)(3)
PUBLIC EMPLOYEE INFORMATION
Name of public
employee:
Title or Position: M e4vj4Aft <13P&AW Ck Aa,,aAAL
Agency/Department: Town of Lexington f if V
"B 0 0.R 9 0 t w d u se 4&�f
Agency address: Lexington, MA 02420
t4r13C.
Office Phone:
Office E-mail:
In my capacity as a state, county or municipal employee, I am expected to take certain actions in the
performance of my official duties. Under the circumstances,a reasonable person could conclude
that a person or organization could unduly enjoy my favor or improperly influence me when I
perform my official duties, or that I am likely to act or fail to act as a result of kinship,rank, position
or undue influence of a party or person.
I am filing this disclosure to disclose the facts about this relationship or affiliation and to dispel the
appearance of a conflict of interest,
APPEARANCE OF FAVORITISM OR INFLUENCE
Describe the issue
that is coming before H
you for action or
decision. rtrr- �
What responsibility
do you have for
V/
taking action or
making a decision?
Explain your V
relationship or
affiliation to the :ryl /0L :IV
person or F
organization.
Hamwolo your official
actions or decision """K /W
mEatter to the person
or organization? "'P v
Optional; Additional 01 14 4J
fads—e.g., why
thqere is a low risk of
uq due favoritism or
WRITE AN X TO CONFIRM THE STATEMENT BELOW.
If you cannot confirm
this statement _X_Taking into account the facts that I have disclosed above, I feel that I can perform my
you should official duties objectively and fairly.
recuse yourself.
Employee signature:
Date: EZ
Attach additional pages If necessary.
Not elected to your public position-file with your appointing authority.
Elected state or county employees-file with the State Ethics Commission.
Members of the General Court-file with the House or Senate clerk or the State Ethics Commission.
Elected municipal employee-file with the City Clerk or Town Clerk.
Elected regional school committee member-file with the clerk or secretary of the committee.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Car Parade Request - LexPride
PRESENTER: ITEM
NUMBER:
Select Board Chair
I.8
SUMMARY:
In lieu of their annual Pride Picnic, LexPride has submitted a request to have to have a Lexington PRIDE Car
Parade on Sunday, June 14, 2020 to start at approximately 3:00 p.m. driving from the Lexington DPW parking
lot down Massachusetts Avenue to disperse at Pleasant Street. Please see attached letter of request outlining
the details.
DPW, Fire and Police have reviewed their request and have no objections. The Police department will provide
a Police lead and end car for the parade.
SUGGESTED MOTION:
Move to the request from LexPride to have a Lexington PRIDE Car Parade on Sunday, June 14,
2020 as outlined in their letter dated May 21, 2020.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:35pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board - Committee Appointment
PRESENTER: ITEM
NUMBER:
Select Board Chair
L9
SUMMARY:
Appointment
Minuteman Regional Vocational Technical School Committee
Mr. David Horton's term as Lexington's representative on the Minuteman Regional Vocational Technical
School Committee expires on June 30, 2020. Mr. Horton has indicated he does not wish to be reappointed. A
letter thanking Mr. Horton for his service will be sent.
The Board is being asked to appoint Judith Crocker as the Lexington representative to the Minuteman
Regional Vocational Technical School Committee for 3 year term to be effective July 1, 2020.
SUGGESTED MOTION:
Move to appoint Judith Crocker as the Lexington representative to the Minuteman Regional Vocational
Technical School Committee for a 3 year term to be effective July 1, 2020 through June 30, 2023.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:40pm
ATTACHMENTS:
Description Type
Judith A. Crocker
5 Currier Court
Lexington, Massachusetts 02420
May 28, 2020
Town of Lexington Select Board
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
Dear Town of Lexington Select Board,
Respectfully, I am requesting consideration to represent Lexington on the Minuteman Regional
Vocational Technical School District's School Committee.
I strongly believe that the combination of my professional and volunteer committee experience,
business education, and tested understanding of the needs of today's students and school
administration would allow me to hit the ground running.
While the newly constructed Blue Ribbon school, its full FY21 enrollment, and newly launched
veterinary program are to be celebrated,there continue to be challenges ahead. Topics such as
the development of playing fields, making the building more sustainable through the addition of
solar power, the possibility of a new superintendent search in the near future, and performing a
deep dive into how to best moderate the school's high per pupil expenditure lay ahead.
Regional school transportation reimbursement has been on the Massachusetts Association of
School Committee's short list of resolutions sent to the State House for years and will only
become more acute with lower state and municipal revenues given today's economy.
Today is a new world. While there is no playbook written for these unprecedented current
events, the unintended consequences placed upon school finances and contracts, union
expectations, and the demands of remote learning combined with the stresses of social isolation
—for both students and faculty-are the new reality. Educational backsliding takes on an added
dimension for Minuteman students given their duel academic and vocational course loads. What
public education looks like moving forward is very much a work-in-progress.
This is all about the kids.Today's education involves the whole child—both academic and social-
emotional facets. It would be my honor to be given the opportunity to roll-up my sleeves and be
a voice for our students.
Thank you for your consideration.
Respectfully,
Judy Crocker
Judith A Crocker
5 Currier Court
Lexington, Massachusetts 02420
Cell #781-454-6617
ricrocker@msn.com
Work Experience
• Senior Outreach Coordinator, Massachusetts Department of Transportation's Safe Routes to
School program, Boston, MA; 2018-present
o Responsible for developing state policy in partnership with the Massachusetts Association
of School Committees and Massachusetts Association of School Superintendents
o Responsible for developing curriculum in partnership with the Department of Elementary
and Secondary Education
o Regularly crafts and presents content in the form of webinars, state conference sessions,
and school committee meetings
o Responsible for Safe Routes programming in 49 municipalities including 24 environmental
justice communities
• Big Backyard Coordinator, Harrington School, Lexington, MA; 2006-9
• Supervisor Clinical Laboratory Regional Reference Center for Flow Cytometry, West Roxbury
Veteran's Administration Medical Center, West Roxbury, MA; 1985-1990
• Clinical Chemistry and Special Chemistry, Dana Farber Cancer Institute, Boston, MA; 1983-1990
Lexington Elected and Appointed Positions
• Lexington Town Meeting member; 2014-present
• Lexington School Committee; 2014-2017
o FY17 budget$101 million with 7200 students and 1550 employees
o Policy Manual Subcommittee; 2014-17
■ Chair 2015-17
■ Co-authored two new policies: 2014 School Transportation and Mitigation Policy and
2016 Buffer Zone Policy
■ Updated entire Policy Manual through collaboration with Massachusetts Association of
School Committees and school administration
■ Collaborated with new superintendent on district's current and needed policy
modifications
■ Ensured continued adherence to School Transportation Policy with multiple school
building projects
o Co-Chair Ad hoc Master Planning Committee; 2014-15
o Worked to hire a new school superintendent; 2015
o Created and Chaired Finance Subcommittee; 2016
o Participated in collective bargaining for 3 unions
o Worked to support the Lexington Youth Coalition, a mental health/substance
abuse/student stress joint initiative between School Committee, Selectmen, and private
sector entities
o Served as Liaison to Permanent Building, Human Rights, and Superintendent's Student
Assignment Committees
• Lexington Permanent Building Committee
o Liaison for Construction of the new Harrington School; 2000-2003
o School Committee Liaison; 2014-17
• Harrington Elementary School Site Council, Community-at-Large member; 2009-2014
Judith A Crocker
5 Currier Court
Lexington, Massachusetts 02420
Lexington Volunteer Positions
• Ad hoc Crematory Study Committee; 2018-2019
• Safe Routes To School Coordinator; 2005-present
o Maintains active programming, donations, and communications; coordinates volunteers;
chairs meetings; serves as advocate with School Administration, Police, Public Works,
Engineering, School Committee and Select Board
o Manage town-wide program for all 9 public schools (7200 students)
o Recipient of 4 awards and 3 grants
o Panel speaker at 2011 annual MassDot Massachusetts Safe Routes State Forum and 2015
Workshop
o Lexington Healthy Communities Project grant (Community Healthy Network Area 15) participant,
transportation; 2013
• Bike Walk'n Bus Week; 2013-present
o Principal member working with Lexpress, Planning Department,ACROSS Lexington, and
Bicycle Committee
o Purpose to provide education about local transportation alternatives
• Traffic Safety Group; Liaison 2015-present
o Represent Lexington's Safe Routes to School program
• Ad hoc School Transportation and Safety Study Committee; Chair 2011-2014
o Charge: increase student pedestrian/bicycle safety and increase school bus ridership
o In first year, increased school bus ridership 28% (added 662 students and 4 buses). Currently
bus ridership is 54%.
o Successful partnering with municipal mass transit and private after-school programs to meet
surveyed parent needs
o Evaluated school traffic procedures, signage, communication, school hours, and school and
municipal infrastructure.
o Co-authored a uniform school transportation policy that prioritizes pedestrians, bicyclists and buses
over vehicles on school property
o Authored bi-weekly local newspaper articles on student transportation from 2011-2013
• Sidewalk Committee; 2005-2014
o Charge: advise and develop recommendations for Selectmen on pedestrian policies and safety
o Chair 2012-2014
• Ad hoc No Idling Committee; 2004-8
o Successfully passed Town by-law regarding vehicle idling
o Created student and citizen educational campaign
• Lexington High School Lincoln-Douglas Debate; Co-Chair Tournament Dining& Executive
Board member; 2004-7
• Harrington School PTA, 1995-2005
o Co-President
o Co-author 3-year School Improvement Plan during new school construction
o Co-chaired school move into the newly constructed building
o Initiated 3 new Committees: Family Math, Math Mornings, and Big Backyard
• Last Nite Lexington, Co-Chair Children's Crafts; 1999
Judith A Crocker
5 Currier Court
Lexington, Massachusetts 02420
Community Non-Profit Organizations
• Lex Eat Together; 2016-present
• William Diamond Jr Fife and Drum Corps, Executive Board; 2002-present
• Hayden Synchronized Skating Teams, Fundraising Chair,Team Liaison and Board member;
2004-2012
Awards
• Massachusetts Department of Transportation, Commonwealth of Massach use tts'A ward
Nominee for the National Safe Routes Partnership Deb Hubsmith Award; 2015
• Massachusetts Department of Transportation,Town of Lexington Safe Routes To School
Program, Outstanding Safe Routes Leadership—for significant contributions to the
Massachusetts Safe Routes Program; 2012
• Massachusetts Department of Transportation,Town of Lexington Safe Routes To School
Program, Creativity and Innovation Award; 2009
• Massachusetts Environmental Protection Agency, Town of Lexington Safe Routes To School
Program, Improvements made through Piloting Safe Routes To School Program at the Bridge
School; 2006
Awarded Grants
• Metropolitan Area Planning Council, Lexington Safe Routes To School & Lexington DPW; School Zone
Evaluation -$6,800; 2013
• Metropolitan Area Planning Council, Lexington Safe Routes To School; Bicycle Racks- $8,245;
2011-12
• Massachusetts Department of Transportation, Lexington Safe Routes To School: Infrastructure
Improvement Plan, Bowman School - $455,000; 2009-11
• Lexington Education Foundation, Lexington Elementary Schools; Big Backyard Revisions-
$18,000; 2008-9
• Lexington Education Foundation, Harrington School; Family Math Program -$4,000; 2001-2
• Lexington Education Foundation, Harrington School; Big Backyard Program -$7,000; 1999-2000
Education
• Master of Business Administration, University of Massachusetts Boston, 1993
• Board Certified Medical Technologist by American Society of Clinical Pathologists, 1983
• Bachelor Degree in Medical Technology, Framingham State College, 1983
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Future Meeting Dates
PRESENTER: ITEM
NUMBER:
Select Board Chair
I.10
SUMMARY:
Review schedule for upcoming Select Board regular meetings
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/8/2020 7:45pm
ATTACHMENTS:
Description Type
D Proposed Sa k-%.,,L K)ardd PV eeti l Schedule 11.1h"kup matefiad
Proposed Select Board Regular Meetings
Monday,June 15, 2020 7:00 p.m. Select Board Meeting Remote Participation
Monday,June 29, 2020 7:00 p.m. Select Board Meeting Remote Participation
Monday,July 13,2020 7:00 p.m. Select Board Meeting Remote Participation
Monday,July 27,2020 7:00 p.m. Select Board Meeting Remote Participation
Monday,August 10,2020 7:00 p.m. Select Board Meeting TBD
Monday,August 24,2020 7:00 p.m. Select Board Meeting TBD
Monday,September 14, 2020 7:00 p.m. Select Board Meeting TBD
Monday,September 21, 2020 7:00 p.m. Select Board Meeting TBD
Monday,September 28, 2020 7:00 p.m. Select Board Meeting TBD