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Home My WebLink About2020-06-03 SB Packet - Released SELECT BOARD MEETING Wednesday, June 3, 2020 Conducted by Remote Participation* 6:00 PM AGENDA SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. 2020 Annual Town Meeting& Special Town Meeting e Article Discussion/Positions ADJOURN *as per Executive Order regarding remote participation: https://www.mass.gov/doc/open-i-neeting-law-order-inarch-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https:Ilzoom.usljl93764810473 Or listen to the meeting using one of the following (at the time of the meeting): Whone one-tap:+13126266799„93 76481 04 73# or+19294362866„93764810473# Or call on the Telephone: +1 312 626 6799 or+1 929 436 2866 Then, enter Webinar ID: 93 7 6481 0473 Hearing Assistance Devices Available on Request �� All agenda time and the osier of items ate approximate and subject to change. Recorded by LeNedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 Annual Town Meeting & Special Town Meeting PRESENTER: ITEM NUMBER: Board Discussion I.1 SUMMARY: In preparation for ATM/STM, Board Discussion on articles and positions. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2020 ATTACHMENTS: Description Type Arficle pC>!Vc Motion 13 as kups M adernl Proposed Select ILk anrd Position Articpe- 10K. P.:lickupF Maate6 al Proposed Annannment n&i I.I.N.1ups Maaterkil D Proposed Sek-,ct Kmirdll Position Articpe 19BAavnd11Knt.. 1Fh.1up Maava.�rkil 2020 1 STM Motion Rulup Material Select Board Article Positions Preparation for 2020 Annual Town Meeting* (as of 6/1/20) Potential Consent Agenda Articles DL 1P SB 1H MS Article 2 - Reports C C C C C Article 3- Cary Lecture Series C C C C C Article 4-Appropriate FY 2021 Operating Budget C C C C C Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C Article 6 - Establish Qualifications for Tax Deferrals C C C C C Article 7 - Petition General Court to Amend Legislation Regarding C C C C C Tax Deferrals Article 9 - Establish/Continue Departmental Revolving Funds C C C C C Article 10- Appropriate for Community Preservation Committee C C C C C (Articles 10a thru 101 and 10n thru 10o only) Article 12 -Appropriate for Municipal Capital and Equipment Program C C C C C Article 13 -Appropriate for Water System Improvements C C C C C Article 14-Appropriate for Wastewater System Improvements C C C C C Article 15 -Appropriate for School Capital and Equipment C C C C C Article 16b-Center Recreation Complex Bathrooms& Maintenance C C C C C Bldg Renovation Article 16c- Public Facilities Master Plan C C C C C Article 16d - LHS Science Classroom Space Mining C C C C C Article 16e -Townwide Roofing Program C C C C C Article 16f-School Building Envelopes and Systems C C C C C Article 16g- Municipal Building Envelopes and Systems C C C C C Article 16h- Facility and Site improvements-Building Flooring C C C C C program and School Paving Program Article 16i - Public Facilities Bid Documents C C C C C Article 16j - Public Facilities Mechanical/Electrical System C C C C C Replacements Article 17-Appropriate to Post Employment Insurance Liability Fund C C R C C Article 18-Rescind Prior Borrowing Authorizations- IP IP, C IP, C IP, C IP, C IP, C Article 19a- Appropriate from the Capital Stabilization Fund for C C C C C projects excluded from the limits of Proposition 2% Article 20-Appropriate from Debt Service Stabilization Fund C C C C C Article 21 -Appropriate for Prior Years Unpaid bills- IP IP, C IP, C IP, C IP, C IP, C Article 22-Amend FY 20 Operating, Enterprise, CPA budgets C C R C C Article 23 -Appropriate for Authorized Capital Improvements C C C C C Article 26-Amend Historic Districts Commission Enabling Legislation C C C C C Article 27-Amend General Bylaws- Noise Construction C C C C C Article 30- Land exchange (Citizen) C C C C C Article 31 - Historic Preservation demo delay(Citizen)- IP IP, C IP, C IP, C IP, C IP, C Article 32 - Extend Hancock-Clark Historic District (Citizen)- IP IP, C IP, C IP, C IP, C IP, C *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus Select Board Article Positions Preparation for 2020 Annual Town Meeting* (as of 6/1/20) Potential Consent Agenda Articles - Motion will state DL JP SB JH MS refer back to Planning Board Article 35-Amend Zoning Bylaw- Distances from basement, slab RB RB RB RB RB or crawl space and groundwater Article 36-Amend Zoning Bylaw-Short term rentals RB RB RB RB RB Article 37-Amend Zoning Bylaw-Site plan review RB RB RB RB RB Article 38-Amend Zoning Bylaw- Financial services RB RB RB RB RB Article 39-Amend Zoning Bylaw-Solar energy systems RB RB RB RB RB Article 40-Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB Facilities Article 41-Amend Zoning Bylaw-Technical Corrections RB RB RB RB RB Article 43-Amend Zoning Bylaw and Map- Hartwell Ave Area RB RB RB RB RB Article 44-Amend Zoning Bylaw and Map- Bedford St near RB RB RB RB RB Hartwell Ave Article 45-Amend Zoning Bylaw-Front year,transition, and RB RB RB RB RB screening areas Article 46- Amend zoning- Reduce GFA(Citizen) RB RB RB RB RB Motion will state refer back to Select Board DL JP SB JH MS Article 8-Short term rental fee RB RB RB RB RB Article 11-Appropriate for Recreational Capital RB RB RB RB RB Article 24- Reduce Legal expenses(citizen) RB RB RB RB RB Article 28-Amend general bylaws-(citizen) RB RB RB RB RB Article 29- Declare climate emergence (citizen) RB RB RB RB RB Article 33-Amend general bylaws-Running bamboo(citizen) RB RB RB RB RB Article 34-Amend special legislation surcharge- (citizen) RB RB RB RB RB Articles that are time sensitive PRSNT DL JP SB JH MS Article 10K**—Parker Meadow Accessible Trail Construction JP Y Y Y Y Y Article 10m-$100,000 be appropriated for LexHAB- 116 Vine JP Y Y Y Y Y Street Design Funds Article 16a- Police indoor/outdoor firing range JH Y Y Y Y W Article 16k-Westview Cemetery building construction SB Y Y Y Y Y Article 19B—Appropriate to the Affordable Housing Capital MS Y Y Y Y Y Stabilization Fund,from the Affordable Housing Special Revenue Fund Proposed Amendment Resohution from E. MicheVson N N N N N Article 19C-Appropriate from the Affordable Housing Capital MS Y Y Y Y Y Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory Article 25- Purchase of land (parking spaces) DL Y Y Y Y Y Article 42- 1050 Waltham st(developer) JP Y Y Y Y Y Legend:C — In favor of article being on consent;RB—In favor to refer article back;Y—In favor of article;W—Wait for more information; R—Recused **Article 10K pulled from consent at the 6/1/20 Town Meeting Session and put on list of articles to be taken up individually *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus Town of Lexington Motion 2020 Annual Town Meeting ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS MOTION: That the Town hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee, take the following actions: m) That$100,000 be appropriated for LexHAB - 116 Vine Street Design Funds, and to meet this appropriation $75,000 be appropriated from the Community Housing Reserve of the Community Preservation Fund and$25,000 be appropriated from the Historic Resources Reserve of the Community Preservation Fund; (03/09/2020) 1 Town of Lexington Motion 2020 Annual Town Meeting ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS MOTION: That the Town hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee, take the following actions: k) That$551,026 be appropriated for Parker Meadow Accessible Trail Construction, and to meet this appropriation $551,026 be appropriated from the Unbudgeted Reserve of the Community Preservation Fund (03/09/2020) t CMECNFpN�.,. ff Town of Lexington Annual Town Meeting 2020 4 Select Board Positions Article 10k: Parker Meadow Accessible Trail Construction Article l0k requests funding to for the construction phase of the universal accessible trail system at Parker Meadows. Lexington has 1,392 acres of Conservation Land. Little of this land is accessible to members of the public with disabilities. Parker Meadow is an ideal Town-owned property for universally accessible upgrades because it is located near the center of Town, easily accessible from the Minuteman Bikeway, includes an existing parking area and trail system and possesses little in the way of grade changes. Design for this project was funded at the 2015 ATM. Between October and December 2019, two public forums and a public site walk were held to share design ideas and solicit feedback from the public, along with direct feedback from and responses with interested neighbors. The proposed construction of a universally accessible passive recreational trail system will allow Lexington to offer open space opportunities that possess barrier-free passive recreational access to members of the public with physical, vision, auditory or other limitations. The Select Board unanimously support passage of Article l0k. 6/2/20 Received via email: move to amend Article 16(a) to refer this article back to the Select Board . Wendy Reasenberg TMM Precinct 8 Select Board Position on proposed Article 19B Amendment The Board is committed to increasing Lexington's affordable housing stock. Doing so requires disciplined allocation of our financial resources so that we adequately maintain our existing units and acquire or build new units. There are limited sources of funding for affordable housing development. The two primary sources are the Community Preservation Fund established by the CPA and the Affordable Housing Capital Stabilization Fund. Community Housing is one of the primary purposes of the CPA and has been the source of most Town-funded affordable housing development for more than the past decade. The CPA, however, limits how funds can be used for maintenance—funds can only be used for the acquisition, creation, preservation, and support of community housing. Funding of rehabilitation—or normal maintenance—is not allowed under the CPA. Nonetheless, appropriate maintenance is essential to keep the number of viable units in our subsidized housing inventory(SHI). The Affordable Housing Capital Stabilization Fund, on the other hand, was created with the purpose of funding affordable/community housing construction, renovation, and associated land acquisitions or easements, allowing this Stabilization Fund to serve multiple affordable housing related purposes. Applying the Brookhaven Affordable Housing payments to the Affordable Housing Capital Stabilization Fund is an appropriate use of those payments. Conditions have changed since the Town negotiated these payments. 1) The cost of creating new units has increased due to the change in rules for how LexHab procures construction contracts—this requirement to follow municipal procurement procedures is a significant additional cost adding about a third to the cost of a project. It will now take years for the payments from the Brookhaven mitigation fund to accumulate to the point of creating even one new unit. 2) It is still unclear if the Brookhaven units will be counted as new units in the Town's housing denominator count. This won't be known until after the completion of the 2020 census and determination by DHCD. 3) LexHab has spent more of their funds in creation of units and has limited reserves to execute maintenance. It is important to devise a future funding model to sustain our affordable housing program. It is unnecessary, however, to overly constrain the use of our current funds when CPA funds are already constrained. The proposed amendment would unnecessarily constrain prudent application of funds for our total affordable housing development strategy. For these reasons the Select Board voted 5-0 to oppose passage of this proposed amendment to warrant article 19B. Town of Lexington Motion 2020-1 Special Town Meeting ARTICLE 1 MOTION: That the Town authorize the Select Board to petition the Massachusetts General Court for legislation providing that notwithstanding the provisions of any general or special law or by-law to the contrary, all acts and proceedings taken by the town at an annual or special town meeting held by remote participation by electronic means between March 23 and September 30, 2020, and all actions taken pursuant thereto, are ratified, validated and confirmed to the same extent as if the said Annual or Special Town Meeting had been held in full compliance with any applicable general or special law or by- law; and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition. (6/03/2020) 1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Meeting Information PRESENTER: ITEM NUMBER: SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 6/3/2020