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HomeMy WebLinkAbout2020-05-28 SB Packet - Released SELECT BOARD MEETING Thursday, May 28, 2020 Conducted by Remote Participation* 5:00 PM AGENDA EXECUTIVE SESSION 1. Exemption 10: Community Choice(Electricity)Aggregation 5:00pm 2. Exemption 3:Discuss Contract Negotiations Regarding Lexpress Transportation 5:30pm Services PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update 6:00pm . Discuss Strategies, Implementation and Community Response Actions Related to COVID-19 Guidelines and Directives 2. Authorize Town Manager to Accept Bids for Community Choice Program 6:10pm 3. 2020 Annual Town Meeting& Special Town Meeting 6:15pm • Confirming the Vote Taken for Remote Participation(Includes Both 2020 Annual and Special Town Meetings) • Alternate Date Selection • Town Meeting Remote Participation Process/Procedure • Article Discussion/Position 4. Application: Common Victualler License- La Dolda, LLC, 1736 Massachusetts 6:45pm Avenue 5. Select Board Committee Appointment 6:50pm 6. Review and Sign Proclamation- Race Amity Day 6:55pm ADJOURN 1. Anticipated Adjournment 7:00 pm *as per Executive Order regarding remote participation: https://www.mass.gov/do c/open-meeting-law-order-march-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: hops://zoom.us/j/91226655416 Or listen to the meeting using one of the following (at the time of the meeting): iPhone one-tap:+1 3 1 26266799„91226655416# or+19294362866„91226655416# Or call on the Telephone: +1 312 626 6799 or+1 929 436 2866 Then, enter Webmir ID: 912 2665 5416 Select Board meetings will be scheduled for Monday, June 1, 2020;Wednesday, June 3, 2020;and Thursday, June 4, 2020 in the event the Board should need to meet virtually prior to Annual Town Meeting on those nights. Hearing Assistance Devices Available on Request All agenda time and the order of items aiv approximate and ILJ (dll subject to change. Recorded by LezMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: COVID-19 Update PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.1 SUMMARY: The attachments include the most recent version of the Return to Work Task Force re-opening plan (as of 5/26);the 5/22 COVID-19 update and a 5/26 update on the statistics and local data. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:00pm ATTACHMENTS: Description Type D DnA t reu'pu uhq,,phi i att;nchniiemt a Ca vel 1Merum,, 5 22-`2..0 Update Coven m tru D 5 26 20 update Cover tt en w,) pA7A*, is°...- fir \ Y \O\ � 7 APRIL Wy Ly.,\ �ktltlG"�ll,. " Town of Lexington Reopening Plan Draft 5.26.20 Overview We recognize that returning employees to the workplace will not be as simple as announcing a reopening date and carrying on business as usual.To protect the health and safety of our employees and citizens,the Town of Lexington will implement a phased-in approach to return employees to the work environment as well as its reopening of town buildings to the public. We understand that returning to work will not be easy for some of our employees, but it is our goal to ensure that staff feel comfortable and safe as we transition back into the workplace. The purpose of this document is to guide senior managers and departments to methodically and safely implement a phased recovery of operations aligned with the State's reopening plan.The Baker-Polito administration's data-driven approach to reopening the economy uses a framework that considers the public health risk and the economic benefit of reopening each of the closed sectors of our economy.The Town's five-phased plan will be carefully implemented to ensure the health and safety of all Town employees and the public. Please note that this document and the recommended phases will continue to evolve and be refined as new guidelines and information is released by the State. Each phase will last a minimum of three weeks and could last longer before moving to the next phase. If public health data trends are negative, specific industries, regions, and/or the entire Commonwealth may need to return to an earlier phase. Reopening Massachusetts in Phases: phastaid Cautiousse,1: Alma °1Phase 4 ��Q''o�I New normal Essential business Limited industries Additional industries Additional industries Development of and services only resume operations resume operations resume operations vaccines and/or with severe with restrictions and with guidance treatments enable restrictions capacity limitations resumption of"new normal" 1 'f IPAitioris l ..... 00, Social Distancing Social distancing,also called "physical distancing," means keeping space between yourself and other people outside of your home and in a public space. In addition to everyday steps to prevent COVID-19, keeping space between you and others is one of the best tools we have to avoid being exposed to this virus and slowing its spread locally and across the country and world.To practice social or physical distancing: • Stay at least 6 feet(about 2 arms' length)from other people • Do not gather in groups • If you cannot stay 6'feet apart,face coverings must be worn Face Coverings �� .., IPA, It is important to stress the 6' social distancing requirement as a face covering is designed only to prevent large droplets from reaching another person, and employees should be reminded not to touch their faces. Cloth face covering should be used instead of medical grade masks (e.g. surgical or N-9S), which should be reserved for health care workers unless told otherwise. Cloth face coverings should: • fit snugly but comfortably against the side of the face • be secured with ties or ear loops • include multiple layers of fabric • allow for breathing without restriction • should be washed every night and allowed to dry overnight or be put in a dryer. Each employee should wear a clean face covering daily. Gloves SO Gloves should be limited to certain types of tasks and roles as recommended by public health professionals and senior managers. Public health officials suggest that gloves be disposable vinyl or nitrile, whereas latex should be avoided in case someone has a latex allergy. Gloves should be worn when employees are: 2 • handling or using cleaning products and disinfectants • disposing of or touching trash or other discarded products • handling documents or any materials produced by the public, such as cash or mail. • touching shared surfaces or equipment that have not been cleaned or disinfected between uses. Gloves should be changed between different tasks or between different customers and discarded immediately after use. When discarding gloves,staff should remove them directly into the trash and not touch any clothes and parts of skin. Additionally, it is important that employees wash their hands or use hand sanitizer before donning a new pair of gloves. In addition, staff should avoid touching their face, eyes, nose, and mouth. au,.,lq:Aace Safety IFliin,ofiocds When employees begin returning to the office,the following safety protocols will be put into effect until further notice: 1. Personal Protection Equipment (PPE) & Face Coverings Employees: • Employees will be required to wear a cloth face covering and gloves (if directed to),when working in close contact with other employees or citizens, or entering a Citizen's home or business. o Employees may wear their own personal face covering or one provided by the Town. o Personal face coverings should be professional and not display any inappropriate wording, images, or logos, and should be safely worn and cleaned regularly. Visitors: • Visitors will be required to wear a face covering when entering a Town building. 2. Cleaning Procedures • The Department of Public Facilities (DPF)will provide cleaning supplies for employees to utilize before/after they use common spaces and contact surfaces. o Senior Managers will be responsible for keeping a log and monitoring all cleaning and disinfecting supplies. In the event a department needs to replenish their supplies,they should contact DPF or custodial staff. • Employees should clean their work station regularly using appropriate cleaning and disinfectant products provided by the Town. o When cleaning, DPF and the Board of Health (BOH)will ensure that all staff are trained on appropriate use of cleaning and disinfection chemicals. ■ Staff will be given proper training and will have access to all cleaning and disinfecting protocols, policies, and procedures during phase A and B. 3 o Employees should wear disposable gloves and face coverings for all tasks in the cleaning process, including handling trash. • Employees should wash their hands frequently using soap and water for 20 seconds. • DPF will assign custodians to follow an updated schedule and checklist that cleans frequently touches surfaces (lobby and meeting room tables and chairs, light switches, countertops, door handles, and restroom amenities)throughout the work day. • If vehicles are used by multiple employees, each vehicle should be cleaned before and after each use or shift. Please refer to your department manager for cleaning instructions. • In the event an active employee is diagnosed with COVID-19, cleaning and disinfecting must be performed. 3. Social Distancing Guidelines • All employees should try to avoid in-person meetings. Online conferencing,email or phone should be used when possible, even when employees are in the same building. o Unavoidable in-person meetings should be short, in a large meeting room where people can sit at least six feet from each other, and employees should avoid shaking hands with people. However, employees should be encouraged to set up zoom or phone meetings as much as possible. • Employees should not congregate in work rooms, pantries, break rooms, copier rooms or other areas where people socialize. Keep six feet apart when possible. • Where appropriate, supervisors should stagger employee shifts and lunch/rest breaks • Employees should eat lunch at their desk or away from others(avoid crowded breakrooms). • Vehicular occupancy should be one person or as low as possible. If you must have more than one person in a vehicle, people should maximize spacing as much as possible,wear face coverings and gloves (discarding them after each use), open windows when appropriate, provide hand sanitizer, and disinfect vehicle surfaces after each use. 4. Facility Considerations & Service Delivery • Review floorplans and remove or reconfigure seats,furniture and workstations as needed to preserve recommended physical distancing in accordance with guidelines. • Where appropriate, install Drop-boxes. o Secure drop-boxes needs to be installed for additional departments,such as at the Recreation Department. • In coordination with department heads, DPF should install partitions (sneeze guards) and hand sanitizer stations where appropriate. • Appropriate signage, soft barricades and floor tapping will be installed in Town buildings and facilities where appropriate. • Create single access and exit points at each building so that the flow of traffic is going one way. o Adequate signage will be installed at all building access points. o Accommodations will be made to ensure ADA accessibility to all public buildings. 5. Wellness/Temperature Checks 4 • Employees who are physically coming into work will be required to self-check their temperature each morning or before starting their shift at home or prior to entering the workplace or starting and work duties. Employees entering Town buildings and facilities will self-certify that they followed the wellness and temperature check protocols and wearing the proper PPE and face covering. Proper signage will be installed in Town-owned parking lots and at the entrances of all Town facilities reminding employees of these requirements. • Employees are encouraged to stay home or work from home at the first sign of illness instead of reporting to work • Employees exhibiting at least one or more of the following symptoms should not report to work or should leave once symptoms begin to occur: o Fever(measured or subjective) o Cough o Shortness of breath or difficulty breathing o Chills o Muscle aches or pains o Headache o Sore throat o New olfactory and taste disorder(s) such as loss of the senses of smell and taste If an employee's temperature is below 100.7F/38.16C with the EXERGEN Thermometer or 99.9F/37.7 orally,they are permitted to work that day. In the instance where an employee's temperature reads above 100.7F,the employee should notify their supervisor immediately for additional guidance.The employee will be unable to return to work until they have consulted with their health care provider and have been screened for testing. Employees with symptoms should test negative before being allowed back at work. If an employee has been diagnosed with a positive COVID-19 test through standard nasopharyngeal swab and PCR test methods,they must be cleared by the local Board of Health in the jurisdiction where they live or their health care provider before they may return to work and must notify their supervisor when they are cleared to return to work. Employees will also need to continue to self-monitor symptoms of COVID-19 and communicate to their supervisor if they are exhibiting any symptoms. 6. Leave&Travel Guidance Decisions regarding employees returning to work from vacation leave will be determined on a case-by- case basis by the Human Resource Director and the Senior Manager. Massachusetts State and local government health officials are advising that residents quarantine for at least 14 days following travel out of state. This phased reopening plan will apply to Town employees currently working in the Town Office Building and the Samuel Hadley Public Services Building. Please note that the Cary Memorial Library,Visitors Center,and the Lexington Community Center are in the process of developing their own phased reopening plans that may not align with the guidance provided below. Moreover,Town staff will make a concerted effort to inform and update residents on the phased reopening of all Town buildings and facilities. 5 Phase A: Staff Begin to Return to Work Once the Governor lifts the stay-at-home order,town employees should expect to return to the workplace in phased manner or as instructed by their department manager. Department managers will have worked with their staff to develop an appropriate and specific plan for their department in order to resume workplace operations before the start of this phase.At this time all workplace safety protocols will be put into effect. • Senior Managers will have developed a schedule for all employees who will return during this phase while complying with the state's 25%occupancy limitation per office space. During this time, employees will remain teleworking whereas some staff may have staggered or rotating work schedules. Employees who are eligible for and are taking Emergency Family and Medical Leave Expansion Act (EFMLEA) or Emergency Paid Sick Leave Act (EPSL) are exempt from returning. Employees who have documented underlying health conditions should contact Human Resources to discuss options available to them. • Staff will be required to work remotely (as allowed and/or appropriate)when not in their respective building. • Town offices,the Community Center, and Library will remain closed to the public during these this time. • During this phase,the Town will explore the possibility of creating a centralized desk or location in order to triage, direct, and document visitors entering Town buildings in later phases of this plan. • Staff will receive the appropriate training on social distancing and hygiene protocols. • All public programming will continued to be delivered virtually. Phase B: Town Facilities Reopen- Appointments only When it is determined appropriate to do so,the Town offices will reopen to the public for appointments only during this phase with the exception of the library and Community Center.At this time, employees will continue to work the same schedule in phase A. Staff who are not in the building will continue to work remotely. • Safety protocols will remain in effect. • The Town Office Building and Samuel Hadley Public Safety Building will look to setup a central information desk to triage and coordinate with departments as members of the public enter the buildings. • Restrooms will be limited to staff and members of the public conducting official business during this time. • Where appropriate, implement curb-side services. • Residents will be requested to schedule appointments with Town Staff. Phase C: Town Facilities 0pen with Reduced Hours and Limited Capacity As advised by state and local health officials, during phase C all Town facilities will be open to the public. Some buildings will operate with reduced hours and limited capacity, contingent on the guidance of public health professionals. During phase C, residents will still be encouraged to make appointments with Town employees. • Safety protocols will remain in effect. 6 • If they haven't done so already, all employees will return to their respective buildings. However, employees who are eligible for and are taking EFMLEA or EPSL are exempt from returning in phase C. Employees who have documented underlying health conditions should contact Human Resources to discuss options available to them. Phase D: Town Facilities Open with Regular Hours The introduction of phase D will be dependent on local and state health assessments and recommendations. However, if permitted to do so,the majority of Town services will be reintroduced and regular schedule building hours will resume. • All safety protocols will remain in effect. • All bathrooms will be open to the public with no restrictions. • Some departments and buildings will continue to provide virtual programming. Where appropriate, departments can offer in-person programs and services while maintain social distancing guidelines. Phase E: Town Facilities Open to the Public with no Restrictions At this point,with the authorization from State and local public health officials, all safety protocols will be suspended until further notice. • Public meetings will be allowed to resume. • All department programming will continue. Additiioir II IIii7ft.111171atii ill Any employees or members of the general public may make complaints directly to MA Department of Labor Standards (DLS) at (508) 616-0461 x9488 or by sending an email to safepublicworkplacemailbox(@mass.gov. The Lexington Board of Health and the Lexington Office of Public Health can request enforcement assistance and interpretive guidance from MA DLS at well. 7 Town of Lexington Town Manager's Office AP L 191, �kxrr�c,��✓' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 ATTACHMENT A HVAC SYSTEMS The Town of Lexington building HVAC systems employ filters before air is heated or cooled. These filters are extremely efficient, however the real benefit to these systems are the air exchanges. The mechanical units bring in clean outside air and fully changes out the inside air between 4 and 10 times per hour. What this means is if there is a room that is 20 feet long and 20 feet wide and 12 feet tall, it contains roughly 4,800 cubic feet of air. If the mechanical equipment is set at 400 CFM (cubic feet of air per minute), it would move 24,000 cubic feet of air per hour or roughly 5 full air changes per hour. The frequent fresh air change is a significant benefit to the work spaces. Almost all of the public buildings rely solely on 100%fresh outside air. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 COVID-19 UPDATE 5/22/20 Updated public Health Information (as of 5/22/20): • 306 Confirmed (cumulative) Cases in Town Town/School/Community: • All Town Offices, recreation fields &courts (tennis/basketball) continue to be closed with the exception of the Police Station (which remains open to the public)through at least June 1,although offices may open as of May 25 as per the Governor's Task Force recommendations,we are finalizing our plans from the (Lexington) Return to Work Task Force and will be moving forward with our own planned phased in return to work as presented to the Board last week. We are working on engaging an industrial hygienist to make further recommendations (in addition to those made by the Health Department. We will be moving forward staffing approximately 25%of staff working in the office and the other 75%working remotely during this first phase and will not immediately be open to the public. • All of our Police that were out due to either exposure or positive tests from COVID-19 have returned to work. We have two Firefighters that have tested positive for COVID-19 and are staying at a hotel for public safety employees that have tested positive to protect their families. We have one DPW employee whose wife is positive that is out on quarantine and one employee that had to leave the state to assist his parents that is voluntarily quarantined (since he left the state). • Town Meeting—We are continuing to prepare for a virtual Town Meeting which we anticipate will be scheduled for June 1. All of the training sessions have been completed for all 9 precincts with a make-up session and mock Town Meeting next week. Joe Pato has drafted a User's Guide for the online users for the remote Town Meeting. We have also generated a Q&A site that Town Meeting members and members of the public can submit questions and have added a similar comments site for residents to submit comments on the Town Meeting. SB2680 to allow remote Representative Town Meetings moved quickly through the Senate on 5/4 and was sent to the House on 5/9. The House Ways and Means (HWM)Committee currently has it, it appears no further action has occurred during the past week, making it (again) important that we've included a Special Town Meeting Home Rule request. • Other Boards and Committees have started meeting virtually, but we are still trying to limit the meetings to those that are necessary. • We continue to have a regular, conference call every Wednesday morning at 8 AM with the Senior Management Team and Health Officials to review the change in the number of local cases and discuss actions the Town is taking and to discuss any issues or concerns of various departments. • As the Board is aware,the Governor passed a mandatory mask requirement that took effect on 5/6. We have been promoting the need to wear masks and have posted signage on the bikeway. The Police Department has received about 20 calls alerting them to people not wearing masks and we've received one complaint in our office about over-zealous individuals shaming residents walking on the bikeway without a mask(due to a medical condition). 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Casey Mellin,REHS/RS,CHO Health Agent x 84507 COVID-19 Situation Report, Week of 5/18/20 To: Jim Malloy, Town Manager From: Kari Sasportas, Health Director Date: 5/21/20 Current snapshot (data as of 5/21/20) • 302 confirmed Lexington cases (cumulative total) • 31 cases are in isolation at this time • 156 cases are related to long term care/assisted living (52% of all Lexington cases) • 42 suspect fatalities related to COVID-19 (40 of 42 deaths related to LTCF—all self- reported by LTCF; not yet verified by death certificates) Lexington standardized case rate (# cases normalized to a standard population reference size of 100,000): 887 MA average standardized case rate: 706 MA median standardized case rate: 553 Lexington standardized case rate compared to all MA communities: Lexington rate falls in the top 30% of all communities in the Commonwealth(rates range from 0— 6898) Lexington standardized rate compared to 8 geographically adjacent communities: C s IRate ll::Ieir 100,000 8 Communities Adjacent -to LeAngton 2000 1500 1000 500 0 Waltham Bedford Woburn Lexington Burlington Belmont Arlington MlindhesLer Lincoln NN lute Waltham 111pa Bedford 1557.42 Woburn 1279.8 Lexington 887.06 Burlington 835.64 Belmont 769.06 Arlington 609.05 Winchester 456.91 Lincoln 369.82 Interpretation: Although the standardized data allow us to compare Lexington rates to other Massachusetts communities of different population sizes, there is still insufficient data to determine why Lexington's case rate falls where it does in the distribution. The state has not released data to determine the actual numbers of people in each community that are being tested. Lexington's case rate is in the top 30% of all Massachusetts communities, but we don't know why. For example, it's possible that Lexington residents have more access to testing than other communities and are being tested at a higher rate, but we do not have data to verify. In addition, we do not have enough epidemiological data at this time to determine if there are other factors at play in the distribution of case rates, such as differences in each community with regard to underlying baseline health status (e.g., chronic diseases that make people more susceptible to COVID-19, such as diabetes, asthma, etc.), age distribution, or other demographic or social factors. As further data become available, we may be able to tease apart some of these differences and use the information to more closely target populations at risk or specific exposure factors in relation to business re-opening. We do know that residents in congregate living settings are at higher risk due to the difficulty in social distancing in these settings, and other risk factors, such as age or frequent engagements with staff or essential services providers that may travel or work in more than one facility and could potentially transmit the virus from one location to another. To that end, the Lexington Office of Public Health spends considerable time engaging with long-term care and assisted living facility staff and coordinating with Massachusetts Department of Public Health (MDPH) officials in day-to-day monitoring of cases in isolation, contacts in quarantine, arranging for testing, adequate staffing and PPE, and other elements of infection control such as disinfection protoctols, cohorting, quarantine of new admissions, and integration of residents returning from the hospital. Lone Term Care Facilities and Assisted Living Facilities New CDC memory care guidance: h1t. s://www.cdc.ffov/coronavirus/20 a 9 r1cov/hc �mcmor care.html .............................................. CareOne Lexington: • Total# of positive resident cases (cumulative, including fatalities): 74 • Total# of fatalities (included in the number above): 20 • Current resident census (as of 5/21/20): 121 —all but 6 current patients have recovered and cleared isolation; CareOne has not had a resident test positive since 5/12/20 • Staff- 35 staff have tested(+) with 33 already having completed their isolation period; greater than 95% of their 109 staff will be tested by 5/25/20 Pine Knoll: • Total#of positive resident cases (cumulative, including fatalities): 52 • Total# of fatalities (included in the number above): 16 • Current resident census (as of 5/21/20): 55— all COVID (+)residents have completed their isolation period • Staff- additional staff testing was performed on 5/19 by Fallon Ambulance and awaiting results; At this time there have been 17 staff test(+) out of total of approximately 85 total staff • Pine Knoll completed their initial MDPH infection control audit on 5/11/20 and remain in contact with MDPH surveyors on daily basis. • Pine Knoll is open to admissions at this time; they have 2 units for COVID-recovered patients and one unit for new admissions (who require 2 negative nasal swabs prior to admission and are required to undergo 14 day quarantine upon admission) Brookhaven • Total#of positive resident cases (cumulative, including fatalities): 9 • Total# of fatalities (included in the number above): 3 • Current resident census (as of 5/20/20): 392 - across Skilled Nursing (20), Assisted Care (14) and Independent Living (358) • Staff- 8 staff have tested(+); Brookhaven has tested all resident of Spilled Nursing and Assisted Living/Independent Living on 5/6/20; BH tested all nursing (RN and CNA) healthcare staff for Skilled Nursing and Assisted Living/Independent Living on 5/6/20 and will test again on 5/26/20. • Brookhaven had a Centers for Medicare and Medicaid Services (CMS) COVID infection control audit on March 30th without issue • As of 5/20 Brookhaven continues with their no visitor policy facility-wide, including for Independent Living residents Youville Place • Total # of positive resident cases (cumulative, including fatalities): 21 • Total# of fatalities (included in the number above): I • Current resident census (as of 5/21/20): 77 - across traditional assisted living (55) and a memory care unit(22) • Staff- I I staff have tested (+) of 61 staff that were tested by National Guard(4 currently out at this time) • PPE supplies adequate (stocking up) and staffing is sufficient Artis Senior Living • Total# of positive resident cases (cumulative, including fatalities): 0 • Total# of fatalities (included in the number above): 0 • Current resident census (as of 5/21/20): 23 • Staff- 4 staff have tested negative as a result of community or household exposures; Artis employs approximately 40 total staff, including 14 direct care (nurses and aides over 24hr period) • Artis has elected not to perform facility-wide testing of staff and residents and this decision was made among Executive Director, Director of Health and Wellness and parent company. MDPH and Lexington Office of Public Health have reviewed latest infection control guidance with Director of Health and Wellness at Artis and remain in close contact. Additional Updates: • MDPH now recommends testing of all identified close contacts of confirmed cases. • Contact Tracing Collaborative is up and running and assisting with confirmed case follow-up at this time; this is still a work in progress but moving in the right direction. • School nurses continue to assist with case follow-up although it is unclear if they will be able to assist during the summer months. • Lexington Office of Public Health has communicated with MDPH,healthcare providers and surrounding municipalities re: increased serology(antibody) testing and the need for accompanying nasal swab with PCR testing for appropriate interpretation. Messaging on antibody testing on Town website and shared via Town Newsletter through Sean Dugan, Public Information Officer. 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X e w✓ h rvauaniarv;uuwurvaua Cu .......� uu n "?xvw p1111111111111 � ai 6 0 mo 6'� m omiioimiiomiiooi �a rvro +' 4"D 2E.. .�. uuur VaWgNupWgNup 't"3 1 �cs may pi Vic" a r C? r ^ a..Ca eel ";;1' m ry r--a 07.07P..:iZ/ 0Z07/EZ/ 07.07./r7./S 0ZOMI/S C)ZOZ/A.7/ ozoz/Si/s 0Z0Z/E7,/5 ozoz/f F/S o7oz/r./e 0707/5/S 070Z/E/fie 07,07/i/S 0707/o7/V pppN00000000000000000000m000000000i� 0Z07/L.Z/b OZOZ/S:iZ/'b 0ZOZ/EZfb x ozozf6rfn ........... 07O7/Lr,/rr wwiwiouwiiI 0707/E.r/tr uo OZOZ/f F/V bD bljjj 07OZ16/tr NOZILIV ai 0707/S/t7 I o7oZ/E/fr 0707/x/a 07o7/0E/E OzozAz/E ozo7/gz/E ozozfaz/E 0707/77/E. ozoz/o7/E 0707/$.37/E' 0zoz/91/E 07o7/i7T/E OZOZ/0T/E mZ/B/E 0707/9/E 0 0 0 0 0 0 0 0 P'Y'4 M 414 N ,f 1-1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Authorize Town Manager to Accept Bids for Community Choice Program PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager 1.2 SUMMARY: As the Board is aware, we are opening bids for the Community Choice Aggregation program on June 2 and the Town Manager needs to be authorized to sign the contract on the day of the bid opening. In October 2018, the last time the Board authorized the Town Manager, the motion was, "Move to authorize the Town Manager to execute an aggregation supply agreement if the price is below the estimated price of$0.12 per KwH for the ensuing 12 month period." This was done to ensure the price the Town paid was less than the estimated Eversource rate for the next year. To provide greater flexibility and to balance the interest in increasing the MA Class 1 RECs with maintaining affordability, we also do have the option of phasing it in similar to the Town procurement and therefore I am recommending the same motion given the indicative prices. The one option that is different on the community aggregation than the Town procurement is that residents have an option to go with a plan that uses less MA Class 1 RECs at a lower price. Given the current electricity supply prices it may make sense to go the full three years once we open actual bids next week. SUGGESTED MOTION: Move to authorize the Town Manager to execute an aggregation supply agreement if the price is below the estimated price of$0.12 per kWh for the ensuing 12 month period FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:10pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 Annual Town Meeting & Special Town Meeting PRESENTER: ITEM NUMBER: Board Discussion I.3 SUMMARY: Two items the Board needs to consider are (1)that the vote taken for remote participation(to comply with S. 2680)was intended to include both the Annual and Special Town Meetings, but was questioned by the Town Clerk, to clarify the Chair asked to have this on the agenda to confirm the Board's intent was to include both the Annual and Special Town Meeting warrants; and (2)that the legislation also requires that the Board designate an alternative Town Meeting date in the case that the Town Meeting votes to not hold the Town Meeting remotely. SUGGESTED MOTION: Motions: (1) Move to confirm the Board's intent on the vote during the May 18, 2020 Board meeting relative to holding a remote Town Meeting to confirm the intention was to include both Annual and Special Town Meetings held during the current state of emergency. (2) Move to set as an alternate date for the Annual Town Meeting should Town Meeting vote to not hold a remote Town Meeting. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:15pm ATTACHMENTS: Description Type D Ail.ides being take n up Individually al,2020 A T'M Backup malefial D 2020 A Ml lllo itions(117aft lindluip Nlateria,I Town of Lexington 2020 Annual Town Meeting Individual Articles/Voted Separately (Articles 10m, 16a, 16k, 19b, 19c, 25, 42) ARTICLE 10 APPROPRIATE THE FY2021 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS MOTION: That the Town hear and act on the report of the Community Preservation Committee on the FY2021 Community Preservation budget and,pursuant to the recommendations of the Community Preservation Committee, take the following actions: m) That$100,000 be appropriated for LexHAB - 116 Vine Street Design Funds, and to meet this appropriation $75,000 be appropriated from the Community Housing Reserve of the Community Preservation Fund and $25,000 be appropriated from the Historic Resources Reserve of the Community Preservation Fund; (03/09/2020) ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS MOTION: That the following amounts be appropriated for the following capital improvements to public facilities and that each amount be raised as indicated: a) Police Outdoor/Indoor Firing Range- $125,000 for schematic design for a firing range at Hartwell Ave, and that to meet this appropriation $125,000 be appropriated from the General Fund unreserved balance; provided that any appropriation hereunder shall be subject to and contingent upon receipt of the Criminal Justice Training Council grant or other grant and the development of a business plan accepted by the Select Board; k) Westview Cemetery Facility Construction- $3,290,000 be appropriated for the construction of a new administration and maintenance building located at the Westview Cemetery, including the costs of demolition, architectural and engineering services, original equipment, furnishings, landscaping, paving, and other site improvements incidental or related to such construction, and that to meet this appropriation the Treasurer, with the approval of the Select Board, is authorized to borrow $3,290,000 under M.G.L. Chapter 44, Section 7, or any other enabling authority. Any premium received by the Town upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the General Laws, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. (Revised 05/08/2020) ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS MOTION: b) That$111,922 be appropriated to the Affordable Housing Capital Stabilization Fund, and to meet this appropriation $111,922 be appropriated from the Affordable Housing Special Revenue Fund, and further, that in accordance with M.G.L. Chapter 40, Section 5B 1 05/06/2020 Town of Lexington 2020 Annual Town Meeting Individual ArticlesNoted Separately (Articles 10m, 16a, 16k, 19b, 19c, 25, 42) paragraph four, that any payments made to the Town by Symmes Lifecare, Inc. d/b/a Brookhaven at Lexington for the purpose of affordable housing be deposited into said Affordable Housing Capital Stabilization Fund; and (Revised 4/9/2020) ARTICLE 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS MOTION: c) That $111,000 be appropriated from the Affordable Housing Capital Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory that are managed by the Lexington Housing Assistance Board, Inc. ("LexHab"). (Revised 04/09/2020) ARTICLE 25 PURCHASE OF LAND/EMINENT DOMAIN MOTION : That the Town authorize the Select Board to acquire for municipal,parking, and other purposes by purchase,donation,eminent domain or otherwise,certain real property shown as Assessor's Parcel 96, May 48 and as shown on the plan entitled "Land in Lexington Mass., Boston and Maine Railroad to Anthony R. Cataldo, dated March 1959, Plan R13.2-9-18" recorded with the Middlesex South Registry of Deeds in Plan number 409 of 1959 on such other terms and conditions as the Select Board may determine and that to meet this appropriation $177,000 be appropriated from the Parking Meter Fund unreserved balance. (04/16/2020) ARTICLE 42 AMEND ZONING BYLAW AND ZONING MAP 1040-1050 WALTHAM STREET (Owner Petition) MOTION: That: a. the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington, and the Zoning Map of the Town of Lexington be amended by changing the district designation of the land identified as Map 5, Lot 14 on the Assessor's Map, and described in a certain metes and bounds description and certain plans on file with the Planning Board and Town Clerk as part of a Preliminary Site Development and Use Plan dated December 19, 2019, revised March 11, 2020 ("PSDUP") from the current CLO Commercial Local Office District to a Planned Development District-5 ("PD-5") as described in said PSDUP; and b. the zoning regulations and dimensional standards identified in the "Proposed Motion" document which is the "PSDUP Zoning Text"provided in the PSDUP as Article 42, and the "Regulatory Plans" attached thereto, shall apply to said District PD-5. 2 05/06/2020 Town of Lexington 2020 Annual Town Meeting Individual ArticlesNoted Separately (Articles 10m, 16a, 16k, 19b, 19c, 25, 42) NT ITT ; L �Im�� d�s d 'Ek LrLC OK 72512PG 6? 1 . � t S F CCSIPOC� G B �&Gc s;dam mV'w"f1k" wr CO Figure 1: Existing Zoning wT A"WF,h'r V.l.0 S 7 An L OffsIrV0.pfi 4 f� Figure 2: Proposed Zoning (Revised 4/15/2020) 3 05/06/2020 Select Board Article Positions Preparation for 2020 Annual Town Meeting* Potential Consent Agenda Articles DL JP SB JH MS Article 2 - Reports C C C C C Article 3- Cary Lecture Series C C C C C Article 4-Appropriate FY 2021 Operating Budget C C C C C Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C Article 6- Establish Qualifications for Tax Deferrals C C C C C Article 7- Petition General Court to Amend Legislation Regarding C C C C C Tax Deferrals Article 9- Establish/Continue Departmental Revolving Funds C C C C C Article 10- Appropriate for Community Preservation Committee C C C C C (Articles 10a thru 101 and 10n thru 10o only) Article 11-Appropriate for Recreational Capital C C C C C Article 12-Appropriate for Municipal Capital and Equipment Program C C C C C Article 13 -Appropriate for Water System Improvements C C C C C Article 14-Appropriate for Wastewater System Improvements C C C C C Article 15-Appropriate for School Capital and Equipment C C C C C Article 16b-Center Recreation Complex Bathrooms& Maintenance C C C C C Bldg Renovation Article 16c- Public Facilities Master Plan C C C C C Article 16d - LHS Science Classroom Space Mining C C C C C Article 16e-Townwide Roofing Program C C C C C Article 16f-School Building Envelopes and Systems C C C C C Article 16g- Municipal Building Envelopes and Systems C C C C C Article 16h- Facility and Site improvements-Building Flooring C C C C C program and School Paving Program Article 16i- Public Facilities Bid Documents C C C C C Article 16j- Public Facilities Mechanical/Electrical System C C C C C Replacements Article 17-Appropriate to Post Employment Insurance Liability Fund C C R C C Article 18-Rescind Prior Borrowing Authorizations- IP IP,C IP,C IP,C IP,C IP,C Article 19a- Appropriate from the Capital Stabilization Fund for C C C C C projects excluded from the limits of Proposition 2% Article 20-Appropriate from Debt Service Stabilization Fund C C C C C Article 21-Appropriate for Prior Years Unpaid bills- IP IP,C IP,C IP,C IP,C IP,C Article 22-Amend FY 20 Operating, Enterprise, CPA budgets C C R C C Article 23 -Appropriate for Authorized Capital Improvements C C C C C Article 26-Amend Historic Districts Commission Enabling Legislation C C C C C Article 27-Amend General Bylaws- Noise Construction C C C C C Article 30- Land exchange (Citizen) C C C C C Article 31- Historic Preservation demo delay(Citizen)- IP IP,C IP,C IP,C IP,C IP,C Article 32- Extend Hancock-Clark Historic District (Citizen)- IP IP,C IP,C IP,C IP,C IP,C *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus Select Board Article Positions Preparation for 2020 Annual Town Meeting* Potential Consent Agenda Articles - Motion will state DL 1P SB 1H MS refer back to Planning Board Article 35-Amend Zoning Bylaw- Distances from basement, RB RB RB RB RB slab or crawl space and groundwater Article 36-Amend Zoning Bylaw-Short term rentals RB RB RB RB RB Article 37-Amend Zoning Bylaw-Site plan review RB RB RB RB RB Article 38-Amend Zoning Bylaw- Financial services RB RB RB RB RB Article 39-Amend Zoning Bylaw-Solar energy systems RB RB RB RB RB Article 40-Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB Facilities Article 41-Amend Zoning Bylaw-Technical Corrections RB RB RB RB RB Article 43-Amend Zoning Bylaw and Map- Hartwell Ave Area RB RB RB RB RB Article 44-Amend Zoning Bylaw and Map- Bedford St near RB RB RB RB RB Hartwell Ave Article 45-Amend Zoning Bylaw-Front year,transition, and RB RB RB RB RB screening areas Article 46- Amend zoning- Reduce GFA(Citizen) RB RB RB RB RB Motion will state refer back to Select Board DL 1P SB 1H MS Article 8-Short term rental fee RB RB RB RB RB Article 24- Reduce Legal expenses (citizen) RB RB RB RB RB Article 28-Amend general bylaws-(citizen) RB RB RB RB RB Article 29- Declare climate emergence (citizen) RB RB RB RB RB Article 33 -Amend general bylaws-Running bamboo (citizen) RB RB RB RB RB Article 34-Amend special legislation surcharge-(citizen) RB RB RB RB RB Articles that are time sensitive PRSNT DL JP SB JH MS Article 10m - LexHab-116 Vine St Design funds using CPA JP Y Y Y Y Y Article 16a- Police indoor/outdoor firing range JH Y Y Y Y W Article 16k-Westview Cemetery building construction SB Y Y Y Y Y Article 19B—Appropriate to the Affordable Housing Capital MS Y Y Y Y Y Stabilization Fund,from the Affordable Housing Special Revenue Fund Article 19C-Appropriate from the Affordable Housing Capital MS Y Y Y Y Y Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory Article 25- Purchase of land (parking spaces) DL W W W W W Article 42- 1050 Waltham st(developer) JP Y Y Y Y Y Legend: C — In favor of article being on consent RB—In favor to refer article back Y—In favor of article W—Wait for more information R—Recused *2020 ATM,originally scheduled for 3/26/20,being postponed to a later date due to State of Emergency/Coronavirus AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Common Victualler License - La Dolda, LLC, 1736 Massachusetts Avenue PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.4 SUMMARY: The Board is being asked to approve a request for a Common Victualler License for La Dolda, LLC, 1736 Massachusetts Avenue for the hours of 10:00 a.m. to 7:00 p.m. Monday- Sunday. The applicant has worked with the Health, Building, Fire and Zoning Departments for their respective required pen-nits and inspections. SUGGESTED MOTION: Move to approve a Common Victualler License for La Dolda, LLC, 1736 Massachusetts Avenue for the hours of 10:00 a.m. to 7:00 p.m. Monday- Sunday. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:45pm ATTACHMENTS: Description Type D LaWhIa.11C...%�2.41 C�mv r aru Vn�a�za➢Yer ua°a.nus� Aa�a lli�;a;�i i Backup Mlaitexial `i 1 VCq`7 .0 0 t r� M4R/y� 1. 0cv-1 c CJ fgtil M�. "0 TOWN OF LEXINGTON SELECT BOARD OFFICE < APRIL19" � APPLICATION FOR �xrrrc�°. COMMON VICTUALLER LICENSE The Select Board issues Common Victualler licenses to establishments that cook,prepare and serve food at tables. Please fill in this form completely and return to the Select Board Office along with a check for$25.00 made payable to the Town of Lexington,the Workers' Compensation Insurance Affidavit form, and the declaration page of your workers compensation insurance policy. CORPORATE NAME: LA .D O;.D A , t...L. G D/B/A: ICl/A ON-SITE MANAGER NAME AND PHONE NUMBER: VATTe o Gr A LL t 2t a BUSINESS ADDRESS: I +SG HASSAC- aA U '5VIT'S A►VIE EMAIL ADDRESS: HOURS:TIEMP, T0E- 'S.4r it Att o6V" I-EsM koNft " ;;W ROOM SUM- ADDITIONAL INFORMATION: Authorized Signature Federal Identification No. 'KATrs o GcA L ILA ZL O WAY bt , IOU Print Name Date Signed Submit to Select Board Office: 1. Application 2. Check for $25.00 (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit (including copy of policy Declaration page or Certificate of Insurance) AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Appointment PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.5 SUMMARY: The Board is being asked to appoint Stewart Smith as a member of the Noise Advisory Committee to fill the unexpired tern of Dr. Holly Sweet with a term expiration date of September 30, 2021. SUGGESTED MOTION: Move to appoint Stewart Smith to the Noise Advisory Committee to fill the unexpired term of Dr. Holly Sweet with a term expiration date of September 30, 2021. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:50pm ATTACHMENTS: Description Type 020 Norse Fu(Msanry C a)uawiu ltec Apap ficaatiannt S ^kith Backup Maaie;ian APPLICATION FOR APPOINTMENT 9, FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: 1. pot,icy 11 ot#j U 2. MRMANENT WILD11OG 3. 0015E 40VISO 4._)0 4)AJ P,LF-PO 1Z Would you consider another Committee: - ... YE'5- For how long should we keep your application on file? m)(00"oG. Full Name: ST6W Or V— 5N 17-71 Nickname: '57-Q Preferred Title (please circle)0�s./Mrs./Other: Home Address: 91 A zip: 02qZ I Length of Residence in Lexington: Occupation: R 7TO P-N E��- F/kJ R.4 A 170MO Work Address: Phone: Home Work Fax Cell E-mail: Primary: dam,; If you currently serve on a Board or Committee,please identify: P44. Special Training, Interests, Qualifications: -LE6#96 5PUS&IT16,9"NON, 14961171?6TM�)' Have you been asked by a Committee to become a member? How did you hear about the Committee? T(WIV WU5/7T_ Please attach a current resume, if possible. Add any comments below or on a separate page. Signature: Date: AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Sign Proclamation- Race Amity Day PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.6 SUMMARY: The Human Rights Committee has asked the Board to sign a revised version of a proclamation that recognizes the second Sunday in June as Race Amity Day in Lexington. In 2015, Massachusetts legislature passed a bill signed by Governor Charles D. Balker Jr. proclaiming the second Sunday in June as "Race Amity Day' annually in the Commonwealth. The proclamation is to encourage citizens of Lexington to celebrate the racial, cultural, and religious diversity of our community. SUGGESTED MOTION: Move to approve and sign the proclamation. FOLLOW-UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 5/28/2020 6:55pm ATTACHMENTS: Description Type 2020 T;w�,An iiby II)ay➢fro la nu tiion Backup Material �� Ma�rrPi� ca .� rt � Eown of g �R&ggacbugettg APRIL tp"" SELECT BOARD OFFICE PROCLAMATION Whereas: Lexington supports the Great Seal of the United States of America which bears the inscription, E Pluribus Unum, which translates from Latin as "Out of many, one"; and Whereas: the greatest asset of the Town of Lexington is its people; and Whereas: the Town of Lexington is comprised of multicultural,multiethnic and multiracial citizens; and Whereas: friendship, collegiality, civility,respect, and kindness are commonly shared ideals of the collective citizenry of the Town of Lexington; and Whereas: the Towards E Pluribus Unum Initiative has invited communities across the United States of America to join in introspection and reflection on the beauty and richness of the diverse peoples of this great nation while reaching out with a spirit of amity toward one another annually on the second Sunday in June; and Whereas: H.2745, Chapter 163 of Acts of 2015 of the Commonwealth of Massachusetts establishes the Second Sunday in June Annually as Race Amity Day; and Whereas: on March 23, 2017, His Excellency; Charles D. Baker, Governor of the Commonwealth of Massachusetts, declared the second Sunday in June, annually as Race Amity Day, and urged all the citizens of the Commonwealth to take cognizance of this event and participate fittingly in its observance. NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts do hereby recognize the second Sunday in June annually as Race .Amity Day as a day of introspection and reflection on the beauty and richness of the diverse peoples of this great nation while reaching out with a spirit of amity toward one another. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 28'h of May 2020. DOUGLAS M.LUCENTE,CHAIR JOSEPH N.PATO SUZANNE E.BARRY JILL 1.HAI MARK D.SANDEEN