HomeMy WebLinkAbout2020-03-26-CEC-ATM-rpt CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
APRIL 19T!
REPORT TO THE
2020 ANNUAL TOWN MEETING (ATM)
Released March 26, 2020
Submitted by:
Charles Lamb, Chair
David G. Kanter, Vice-Chair & Clerk
Sandy Beebee
Rodney Cole
Wendy Manz
Frank Smith
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Summary of Warrant Articles Addressed
is Appendix C at the end of the report
and also identifies any Sub-Articles
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Table of Contents
Foreword............................................................................................................................................. 1
The Mission of the Capital Expenditures Committee............................................................................. 2
Howto Read This Report ..................................................................................................................... 2
Summary of FY2021 Capital-Budget Requests................................................................................. 3
CapitalBudget...................................................................................................................................... 5
CapitalProjects...........................................................................................................................5
The Community Preservation Act(CPA).....................................................................................6
EnterpriseFund Projects .............................................................................................................9
Revolving-Fund Projects.............................................................................................................9
Five-Year Capital Plan......................................................................................................................10
Programs............................................................................................................................................15
Conservation and Open Space..............................................................................................................15
Lexington Community Center..............................................................................................................16
Fire & Rescue......................................................................................................................................17
Police..................................................................................................................................................18
CaryMemorial Library........................................................................................................................20
PublicWorks.......................................................................................................................................20
PublicFacilities...................................................................................................................................29
Recreation...........................................................................................................................................32
Schools................................................................................................................................................33
InforinationServices............................................................................................................................35
TownClerk's Office............................................................................................................................36
AffordableHousing.............................................................................................................................36
Planning..............................................................................................................................................3 8
EconomicDevelopment.......................................................................................................................39
2020 ATM Warrant-Article Explanations and Recommendations..................................................41
Article 10: Appropriate the FY2021 Community Preservation Committee
Operating Budget and CPA Projects (Multiple Categories)................................41
Article 11: Appropriate for Recreation Capital Projects.......................................................46
Article 12: Appropriate for Municipal Capital Projects and Equipment.............................46
Article 13: Appropriate for Water System Improvements....................................................52
Article 14: Appropriate for Wastewater System Improvements...........................................53
Article 15: Appropriate for School Capital Projects and Equipment...................................54
Article 16: Appropriate for Public Facilities Capital Projects ..............................................55
Article 18: Rescind Prior Borrowing Authorizations ............................................................59
Article 19: Establish, Dissolve and Appropriate To and From Specified
Stabilization Funds (SFs)......................................................................................60
Article 20: Appropriate from Debt Service Stabilization Fund.............................................61
Article 22: Amend FY2020 Operating,Enterprise and CPA Budgets..................................62
Article 23: Appropriate for Authorized Capital Improvements............................................62
Appendix A: Information on the Town's Current Specified Stabilization Funds................................ A-1
Appendix B: Used Acronyms Expanded............................................................................................B-1
Appendix C: Summary of Warrant Articles Addressed.................................................................0-1
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Foreword
We encourage you to read our report, in full or in part, and to use it as a resource to:
Get details on a particular Capital or Community Preservation Act (CPA) Article. Use the Table
of Contents or the Summary on the inside back cover to locate the Article in the second part of
this report, and then read the description from the Town's Recominended Budget & Finance Plan
(Brown Book) as well as any supplemental information we include to further explain the project.
Get context and historical perspective on a department or a Capital project. Locate the department
or project in the front section of this report to read about it and see a five-year funding history.
See what Capital spending might look like in the future. Refer to this Committee's Five–Year
Capital Plan(5YCP) starting on Page 10.
This Committee has done extensive review of the FY2021 Capital and CPA Motions that will be
presented to you during this Annual Town Meeting (ATM). These requests total $25.6 million. There will
also be an additional request at a Special Town Meeting this fall to fund the Lexington Police
Headquarters' Reconstruction, estimated at $25.5 million, for a total of$51.1 million. Notably, this year
you will not find any disagreement by this Committee with these Capital and CPA Motions, which we
think is a tribute to Town Manager Jim Malloy, his staff, and the Boards and Committees with whom we
deliberated leading up to this ATM. We are grateful for the collaborative effort that has done a fine job of
pruning several of the lower priority Capital projects that were brought forward this past fall.
Over the past summer, the staff and finance committees set forth a series of financial policies that were
deemed fiscally prudent in order to maintain a structurally sound budget. But, during that collaborative
"summit"process it became clear that we would have to relax some of these recommendations in order to
achieve a balanced, level-service, school budget. It pointed out two real-world, concerning issues: (1) we
likely will experience a similar structure problem during FY2022 planning and beyond, and(2) we had to
reduce contributions in several areas, including the Capital Stabilization Fund, the latter of which
significantly reduces our ability to mitigate the tax-impact of financing large, essential, capital projects in
future years.
One of our statutory roles is to publish our 5YCP mentioned above. We start with the five years of
financing and related actions—for FY2021–FY2025—cited in the Brown Book. Beyond those numbers,
our 5YCP also reflects changes we believe are justified, along with notations on the bases for those
changes.
For this year's 5YCP, one significant change is to recognize the follow-on design and construction
funding for the Lexington High School (LHS) reconstruction/rebuild project, beyond the included
FY2022 funding of a feasibility study, would be within the span of this Capital Plan. See the further
discussion of that change in the introduction to our 5YCP on Page 10. The LHS project, expected to run
into hundreds of millions of dollars, will cause a substantial hike in the Town's tax bills. Because of the
uncertainty in the design and construction costs, we can only include a "To be Determined" (TBD) for
these costs in our 5YCP, but we do so to explicitly recognize the importance of the project to the Town's
financial planning.
It is obviously too early for this Committee to take a position on any LHS plans, other than to say that
they must be fully integrated into the Town's financial modeling. There is no magic solution to avoiding
this. LHS is a keystone in our superb school system and, with the number of students involved,
curriculum changes are not going to provide a solution, or be acceptable to our residents. So let's not pull
any punches: As noted above,the LHS project will be very expensive!
Finally, bear in mind that this Committee is appointed by the Town Moderator and chartered to advise
Town Meeting. We take that charter seriously. While we work collegially with other Boards and
Committees, our recommendations represent what we believe to be in the best interests of our Town, and
are offered for consideration by you, Town Meeting. We hope you will find this report useful.
' Both"Headquarters" and"Station" are used by the Town; this Committee will use "Headquarters".
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington (§29-13):
D. Each year the Capital Expenditures Committee shall request and receive from the Town
Manager information on all capital expenditures requested by Town boards and
departments that may be required within the ensuing five-year period. The Committee
shall consider the relative need, timing and cost of these projects, the adequacy thereof
and the effect these expenditures inight have on the financial position of the Town.
E. The Committee shall prior to each Town Meeting for the transaction of business prepare,
publish and distribute by making copies available at the office of the Town Clerk and at
Cary Memorial Library, and by mailing or otherwise distributing to ebh Town meeting
member, a report of its findings, setting forth a list of all such capital expenditures
together with the Committee's recommendations as to the projects that should be
undertaken within the five-year period, the approximate schedule for the funding of each
recommended project to the extent practical, and its recommendations on policies with
either a direct or indirect effect on capital matters. This publication may be combined
with and distributed at the same time as the Appropriation Committee report.
From the Code of the Town of Lexington(§29-14): "The term capital expenditures shall mean any and all
expense of a nonrecurring nature not construed as an ordinary operating expense, the benefit of which
will accrue to the Town over an extended period of time."
From the Code of the Town of Lexington (§29-26): "The Capital Expenditures Committee shall state
whether it endorses each recommendation of the Community Preservation Committee."
How to Read This Report
Our report is divided into four sections:
• An overview of capital projects in Lexington;
• Presentation of a five-year capital budget;
• Spending history and general capital plan for each department and program; and
• This year's capital-related Warrant Articles.
"ATM Town Warrant" refers to the Town of Lexington Town Warrant for the 2020 Annual Town
Meeting, January 27, 2020. "Brown Book" refers to the "Town of Lexington Fiscal Year 2021
Recommended Budget & Financing Plan", February 21, 2020. Where our narrative includes a "See
Article —." it is referring you to that Article in the last section—"Warrant-Article Explanations and
Recommendations". In that section you will find:
We have quoted the Town's or a Town Committee's documentation for each of the Articles on which
we are reporting. If we believe that quote has both adequately described the proposed work and
satisfactorily made the case for the Town's need, we will not reiterate either of those matters in this
report. However, additional narrative is included where we felt it helpful.
Our Committee's recommendations and how we voted are shown only in the boxed header for each
Article and, if applicable, in any sub-elements unless there are further comments on our position
which will be in added text. (In any case where we are not unanimous in an Approval
recommendation to Town Meeting there will be comments.) if there are comments we intend to speak
when called upon for our position, they will be in italics at the end of the text below the boxed
header.
Our oral report on Town Meeting floor will highlight elements of our written report and present any new
information not available as of this writing. When we report on a capital article on Town Meeting floor
during the deliberations, a committee member will provide the committee's recommendation and, if
applicable, comments related to that recommendation.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Summary of FY2021 Capital-Budget Requests
Note: The CEC Approves all the Requests
IP =Indefinite Postponement N/A =Not Applicable
Requests
Article Categories General Fund
Enterprise nterprise s Approp.&
Debt Cash1 Funds CPF Auth.Other4 Total
Land Use,Health and Development
10(k) Parker Meadow Accessible Trail $ 551,026 $551,026
Construction
10(e) Daisy Wilson Meadow Restoration $ 22,425 $22,425
10(f) Wright Farm Site Plan&Design $ 69,000 $69,000
10(d) Conservation Land Acquisition IP
120) Transportation Mitigation-Transportation $16,504 $16,504
Safety Group
Subtotals Land Use,Health and $0 $0 $0 $642,451 $16,504 $658,955
Development
Public Safety
12(a) Ambulance Replacement 1 1 $325,0001 1 1 1 $325,000
Culture and Recreation
11(a) Pine Meadows Clubhouse Renovation $100,000 $100,000
10 Athletic Facility Li htin $450,000 $450,000
10 Park and Playground Improvements $95,000 $95,000
10 Park Improvements-Athletic Fields $370,000 $370,000
10(h) Park Improvements-Hard Court $100,000 $100,000
Resurfacing
11(b) Pine Meadows Equipment $80,000 $80,000
12(b) Athletic Fields Feasibility Study 1 1 $100,000 $100,000
Subtotals Culture and Recreation 01 $100,0001 $180,00011,015,000 $0 $1,295,000
Public Facilities
16(c) Public Facilities Master Plan $100,000 $100,000
16(a) Police Outdoor/Indoor Firing Range- $125,000 $125,000
Hartwell Avenue
16(b) Center Recreation Complex Bathrooms& $100,000 $100,000
Maintenance Building Renovation
16(d) LHS Science Classroom Space Mining $150,000 $150,000
16(e) Townwide Roofing Program $2,010,152 $2,010,152
16(f) School Building Envelopes and $239,285 $239,285
Associated Systems
16(g) Municipal Building Envelopes and $208,962 $208,962
Associated Systems
16(h)(1) Building Flooring Program $125,000 $125,000
16(h)(2) School Paving and Sidewalk Program $125,000 $125,000
16 Public Facilities Bid Documents $100,000 $100,000
160) Public Facilities Mechanical/Electrical $672,000 $672,000
System Replacements
16(k) Westview Cemetery Buildings $3,290,000 $3,290,000
Lexington Police Headquarters
Fall STM Reconstruction $25,544,742 $25,544,742
Subtotals Public Facilities $30,844,8941 $1,945,24710 0 0 32,790,141
Public Works
12(i) New Sidewalk Installations $280,000 $280,000
10(c) Battle Green Master Plan-Phase 3 $317,044 $317,044
12(f) Equipment Replacement $1,038,000 $55,000 $275,000 $1,368,000
12(h) Street Improvements? $2,634,022 $2,634,022
12(d) Storm Drainage Improvements and $385,000 $385,000
NPDES compliance
12(c) Hydrant Replacement Program $75,000 $75,000 $150,000
12(e) Sidewalk Improvement $800,000 $800,000
12 Townwide Si nalization Improvements $125,000 $125,000
14(a) Sanitary Sewer System Investigation and $900,000 $100,000 $1,000,000
Improvements
14(b) Pump Station Upgrades $401,200 $401,200
13 Water System Improvements $2,000,000 $200,000 $2,200,000
Public Works Sub-Totals $1,838,000 $3,499,022 $3,431,200 1 $317,0441 $575,0001 $9,660,266
Lexington Public Schools
15 LPS Technology Program 1$ 1,299,246 1 $1,299,246
Information Services
12(k) Municipal Technology Improvement $100,000 $100,000
Program
12(l) Application Implementation 1 $325,000 $325,000-
12(m) Phone Systems&Unified Communication $150,000 $150,000
Information Services Sub-Totals 0 575,000 0 0 0 575,000
(Continued on next page)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Summary of FY2021 Capital-Budget Requests (continued)
Requests
Article Categories General Fund Enterprise3 Approp.&
Debt Cash Funds CPF Auth.Other4 Total
Town Manager
10(b) Lady of Lexington Painting Restoration 1 $9,000 $9,000
Town Clerk's Office
Archives&Records
10(a) Management/Records Conservation& $20,000 $20,000
Preservation
Non-Governmental Projects
10(m) Vine Street Affordable Housing(LeXHAB) I $100,000 $100,000
10(I) Greeley Village Community Center $130,000 $130,000
Preservation(LHA)
Non-Governmental Projects Sub-Totals 0 0 01 $230,0001 $01230,000
Government(Other)
18 Rescind Prior Borrowing Authorizations N/A
19 Establish,Dissolve Appropriate To and See that Article on Page 60 for the deposits and the withdrawals at this Annual
From Specified Stabilization Funds Town Meetin re ardin two of the Specified Stabilization Funds.
20 Appropriate from Debt Service $124,057 $124,057
Stabilization Fund
22 Amend FY20220 Operating,Enterprise and Add$503,092 N/A
CPA Budgets
23 Appropriate for Authorized Capital IP
Improvement
10(n) Community Preservation Committee Debt $3,968,594 $3,968,594
Service
10(o) Community Preservation Committee $150,000 $150,000
Administrative Bud et
Government(Other)Sub-Totals $01 $01 $01 $4,118,594157 5
Grand Totals $32,682,894 $7,743,515 $3,611,200 $6,352,089 $715,561 $51,105,259
All types of General Fund.For the specific types,see the Summary in Appendix C or the Warrant-Article Explanations and
Recommendations starting on Page 41.
2 Includes use of retained earning and debt.For specific types,see the Summary in Appendix C or the Warrant-Article Explanations and
Recommendations starting on Page 41.
3 Includes both cash&debt appropriations.
4Includes using Town-created Revolving Funds(within the authorizations),Town Specified Stabilization Funds,Special Revenue Accounts,
Town's Parking Meter Fund,State Chapter 90 funds,State Transportation Improvement Plan(TIP)funds,Rescinded Prior Borrowing
Authorizations(as negative numbers),TNC Special Revenue Fund,User Charges,and private funding.
5 Debt service partially funded from Sale of Cemetery Lots Fund(SCLF)and GF(Cash)with portion of Burial revenue and tax levy.To reduce
the overall GF contribution,the SB has chosen the funding plan using the current balance of the SCLF($600,000)to cash finance part of the
$3.29 million cost of the project and bond the remaining$2.69 million.The debt service would be jointly funded by later funds in the SCLF
and,after first two GF contributions,a continuing diminishing contribution through the 15th year of the 20-year term of the bond.
6 As the Lexington Police Headquarters Reconstruction is not in the Warrant for the 2020 ATM,but rather a fall STM,see Page 30 for the
discussion of that project.
7 Does not include the State's Chapter 90 funds($1,072,681)that do not need to be appropriated.
B CPA budget increased as State supplemental distribution made to Lexington's CPF in January of this year.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Capital Budget
Lexington allocates appropriate resources to needed capital projects by considering them in three
categories:
• Capital Projects (by definition those that can be financed, are greater than $25,000; and have a
useful life of at least 5 years for vehicles and equipment and 10 years for buildings or building
components);
• Enterprise &Revolving Funds projects (greater than$25,000); and
• Community Preservation Fund(CPF)projects (any dollar amount).
The Capital Expenditures Committee (CEC):
• Assesses capital needs brought forward by each department (municipal and schools) as well as the
Community Preservation Committee (CPC)through the annual budgeting process;
• Works with those departments and the CPC to identify likely capital needs for the next five years;
• Independently considers public facilities, infrastructure systems, and prospective longer-term needs,
as well as issues and facilities not being addressed within any department; and
• Through this report and in presentations, advises Town Meeting about necessary and prudent
investments to maintain, improve, and create facilities required to serve Lexington citizens safely,
effectively, and efficiently. During the year, Committee members also work with, advise, and
consult staff members in various departments and with other public committees—notably in budget
summits with the Select Board(SB)2, the Appropriation Committee, and the School Committee—in
an effort to shape a responsible capital budget for Lexington.
Please note these important caveats:
• All cost figures are estimates and may not reflect the cost in then-year dollars. The degree of
accuracy varies by project. Those projected several years into the future are the most uncertain.
They are subject to refinement as projects are designed, bid, and built. Even relatively near-term
work is subject to cost uncertainties until projects are bid and contracts signed as material, labor, and
contract-management costs are often highly variable even over a period of just a few months.
• The scope of future projects is often highly uncertain. Accordingly, project budgets are subject to
significant revision as the work is defined through the political and budgeting processes.
• Dates for appropriations and taxpayer impact of financing projects, unless otherwise specified, are
given in fiscal years, beginning July 1.
Capital Projects
Capital projects require careful analysis, budgeting, and broad support. Generally, recommended large
capital projects have been funded through borrowing, consistent with their expected life and annual
budgeting for operating needs.
This debt service can be funded in one of three ways:
1. Any portion of the borrowing not covered by Community Preservation Act (CPA) funds is
absorbed into the operating budget. This option has significant implications on financing other
Town needs.
2. Costs outside the Proposition 2% tax-levy limit are financed, if approved to be so by the Town
voters in a debt-exclusion referendum, which then reinforces broad support.
3. When projects are funded under the CPA, a debt-exclusion vote is not required.
This Committee applauds the Town departments' emphasis on continual infrastructure maintenance and
upgrades. We continue to work closely with the stewards of our assets to prioritize, plan, and project the
Capital work for a period of five years or more.
' As of January 14, 2020, Select Board (SB) is the new name for what had been the Board of
Selectmen (BoS). Although there are matters in this report that happened while that Town
executive body was the BoS, to avoid confusion those are also identified in this report as the SB.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The Projects Agenda
The following are big-ticket items being considered in Lexington. Except for the first three items
identified by the SB as the Town's highest priorities—with which this Committee agrees—no priority
ranking is intended;the rest of this listing is simply alphabetical.
• School Buildings—Expansion, Renovation&Reconstruction(See Articles 16(d, f&h).)
• Fire Station Headquarters—Replacement(in progress and nearly completed)
• Police Headquarters—Replacement(To be addressed in the Fall Special Town Meeting)
• Carriage House(next to Lexington Community Center)--Determine Use and Renovation
• Community(Affordable)Housing—Development and Acquisition(See Article 10(1&m).)
• Conservation/Open Space Land—Acquisition and Enhancement(See Article 10(d, e, f&k).)
• Center Streetscape Improvements
• Greenways Corridor—Implementation. These are projects to link open spaces with trails. The
major West Lexington Greenway Project—the proposed trail network west of I-95/Route 128
linking all Town-owned open space and the Minuteman Bikeway with the Battle Road Trail in
the Minuteman National Historic Park via accessible trails—has been studied.
• Hammond A.Hosmer House, 1557 Massachusetts Avenue (previously called the White
House)—Determine Use and Renovation. This structure has been stabilized, but is not code
compliant nor suitable for use without further renovation or build-out. (For the on-going action,
see Page 30 under Public Facilities.)
• Hartwell Avenue Transportation Management Overlay District Improvements
• Munroe School
• Muzzey High Condominium Unit (former Senior Center), 1475 Massachusetts Avenue—
Determine Use and Renovation
• Recreation Facilities—A continuing need(See Articles 10(g, h,i, &j), 11, 12(b), and 16(b).)
• Roads—A continuing need(See Article 12(h).)
• Sidewalks—A continuing improvement need (see Article 12(e)) and new sidewalks (see
Article 12(i)).
• Stone Building (previously the East Lexington Library), 735 Massachusetts Avenue—Determine
Use and Renovation. This structure has been stabilized, but is not code compliant nor suitable for
use without further renovation or build-out.
• Transportation Mitigation—This is a continuing need. (See Article 120).) (Actions taken are
often an element of road-related projects, rather than being solely to achieve specific mitigation)
• Westview Cemetery—Replace the maintenance building with potential got adding a crematory
or another adjacent facility at a later date (See Article 16(k).)
The SB, School Committee (SC), CPC, and Perinanent Building Committee (PBC) continue to evaluate,
refine, prioritize, and schedule these projects for the next several years. Realistic cost proposals should be
incorporated in the 5-year projections. The Townwide Facility Master Plan—that will incorporate Schools
and Municipal Plans—is still a work in progress (see Article 16(c)), but each component Plan completed
will contribute to that process.
The Community Preservation Act (CPA)
In March, 2006, Lexington voted to adopt the CPA—an opt-in, State funding mechanism for selected
purposes. CPA funds may be used for capital projects proposed by municipal and non-municipal entities
within the four categories of Coininunity Housing, Historic Resources, Open Space, and Recreational Use
as provided in the enabling Act. This separate pool of money can help accomplish some of our Town's
traditional needs,but only those that fall within the limited purposes of the Act. (See Article I0(a)-(o).)
Each community opting in to the Act voluntarily adds a surcharge of 1% to 3% on its municipal taxes to
fund its Community Preservation Fund (CPF). Lexington adds 3%. Under the statute, each CPA
municipality is then eligible for annual supplemental State funding proportional to its level of surtax. The
original state supplement was intended to "match" the total of each municipality's surcharge receipts at
100%, but as more municipalities opted in to the program, the supplement level to each has diminished.
When the initial distribution to towns is less than 100%, the State does a second, and potentially a third,
round calculation to determine the final supplemental funding for those communities that have adopted
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
the maximum 3% surcharge. (See the Table below for the supplemental distributions received by
Lexington for each of the years it has participated in the CPA, including the projection for FY2020.)
This table reflects Lexington's actual State, supplemental, receipts since adopting the CPA, along with a
projection for FY2021:
Prior-Year's CPA State Supplement Percentage
Total
Year in which Surcharge Supplement
supplement received Collected' 1st Round 2nd Round 3rd Round Total Amount
FY2008(Actual) $2,556,362 100.0% N/A N/A 100.0% $2,556,362
FY2009(Actual) $2,777,882 67.6% 1.8% N/A 69.4% $1,927,708
FY2010(Actual) $2,931,678 34.8% 0.9% 0.5% 36.2% $1,060,390
FY2011 (Actual) $3,042,587 27.2% 0.6% 0.4% 28.2% $858,729
FY2012(Actual) $3,206,117 26.6% 0.6% 0.4% 27.6% $885,463
FY2013(Actual) $3,344,371 26.8°/% 0.6% 0.4% 27.8% $929,507
FY2014(Actual)3 $3,572,460 52.2% 1.1% 0.7% 54.1% $1,932,347
FY2015(Actual)4 $3,777,676 31.5% 0.7% 0.4% 32.6% $1,230,116
FY2016(Actual)5 $4,012,883 29.7°/% 0.6% 0.4% 30.7% $1,229,774
FY2017(Actual)6 $4,217,305 20.6% 0.4% 0.3% 21.3% $897,243
FY2018(Actual) $4,442,893 17.2% 0.4% 0.2% 17.8% $789,905
FY2019(Actual)8 $4,659,786 19.0% 0.5% 0.3% 19.8% $922,256
FY2020(Actual)9 $4,911,223 23.9% 0.6% 0.4% 24.8% $1,219,950
Total Actual: $47,453,223 Received to date: 34.6% $16,439,750
FY2021 (Projected)10 $5,105,000 TBD TBD TBD 27.0% $1,380,000
Totals including projected: $52,558,223 33.9% $17,819,750
1 The"actuals"are the net amounts as used by the State;the"projected"is the Town's projection for the net collection.
2 The Total Supplement Amount includes$255 to correct an underpayment in FY2012 from an error with Phillipston's surcharge.
3 The Total Supplement Amount reflects a$25 million addition to the State's CPA Trust Fund because the State finished FY2013
with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into
that Fund.
°The Total Supplement Amount reflects a$11.4 million addition to the State's CPA Trust Fund because the State finished FY2014
with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into
that Fund.
5 The Total Supplement Amount reflects a$10 million addition to the State's CPA Trust Fund because the State finished FY2015
with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into
that Fund.
8 There was no State budget surplus from FY2016 so,while the State Legislature authorized up to a$10 million addition from any
surplus,there was no subsequent State infusion into the State's CPA Trust Fund.
There was no State budget surplus from FY2017 so,while the State Legislature authorized up to a$10 million addition from any
surplus,there was no subsequent State infusion into the State's CPATrust Fund.The Total Supplement Amount includes a$168
deduction as an adjustment due to an update to FY2017 data after last year's distribution was made.
8 The Total Supplement Amount reflects a$10 million addition to the State's CPA Trust Fund because the State finished FY2018
with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into that
Fund.
9 The Total Supplement Amount reflects a$20 million addition to the State's CPA Trust Fund because the State finished FY2019
with a surplus of at least that amount-thereby permitting the maximum amount authorized by the State Legislature to go into that
Fund.Of that addition,$17,901,300 was distributed to the municipalities which had adopted to CPA. Lexington received$503,902
which increased the percentage of the surcharge from 14.6%to the 23.8%shown.
10 The projected percentage is based on 2 months prior to the already legislated increase in fees at the Registries of Deeds at 12%
and 10 months after the implementation of those fees at 30%.Not included would be any further increase resulting from the State
deciding to infuse the State's CPA Trust Fund with additional funding from a prior-year budget surplus,if any.
The funds available for these State supplements are taken from a surcharge on the transaction fees
charged by the State's Registries of Deeds and vary from year to year with the level of activity at those
Registries. For the past seven years, the State has allocated additional funds to the State Community
Preservation Act Trust Fund (CPATF) if the State's prior-year's budget ended with a surplus. However,
the State's budgets did not always end with a surplus. (See the footnotes to the above table.)
7
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The FY2020 Budget for Massachusetts, passed last year, provides for increases in registry fee surcharges
which fund the CPATF with a goal to raise matching funds to approximately 30% of each municipal net
surcharge. Additionally, the budget provides that any annual State budget surplus funds will first be
distributed to the MA Life Sciences Investment Fund up to $10 million, and second to the CPATF up to
$20 million. This CPATF allocation will also be distributed according to a formula to each municipality
that has opted in to the CPA. Currently there are 176 communities participating in the CPA, and a number
of others are considering campaigns to adopt it.
The Lexington CPF receives the annual receipts from our local surcharge, State supplement, and interest
on the balance in our Town's CPF. Under the statute, 10% of the total each year is allocated to each of the
following categories: Community Housing, Historic Resources, and Open Space. The remaining 70% of
this income may be spent for any of these categories or for Recreation. Funds may be accrued from year
to year and are available for debt service on previously approved projects.
Projects are brought to Town Meeting for action upon the recommendation of a Community Preservation
Committee (CPC)whose membership, in our Town, is prescribed in the Code of Lexington as follows:
§ 29-23A. There is hereby established a Community Preservation Committee pursuant to Section
5 of Chapter 44B of the General Laws (the "Act") consisting of nine members. The Board of
Selectmen shall appoint three members of the Community Preservation Committee and the
following bodies shall each select one of its members for membership on the Cominunity
Preservation Committee: The Conservation Commission, the Planning Board, the Recreation
Committee,the Historical Commission, the Housing Authority and the Housing Partnership.
Town Meeting can only approve, reduce the funding, or disapprove a project; it cannot change the
purpose. Town Counsel has provided an opinion that Town Meeting can change the funding mechanism
for a given project(cash or debt). This Committee gives our recommendation on each of the projects put
before the Town Meeting.
See the report of the CPC for information on how Lexington has spent the funds from its CPF since 2007.
The projected available CPF cash is not a limitation on what the CPC can recommend to Town Meeting
for spending approval. The method of paying for projects recommended by the CPC can—and often
does—include issuing debt instruments which are then paid over the term of the borrowing using the
CPE This Committee recommends that: (1)Any such debt be for as short a term and payment front-end
loaded, as practical, after considering the funding projected for the CPF (not including any State
supplemental funds) over at least the next 10 years; and (2) Such debt should be approved only after
consideration of future projects that might come before the CPC for consideration which would require
funds beyond those allocated to the three, mandatory reserves for Open Space, Historic Resources, and
Community(Affordable) Housing.
The debt service on such debt instruments is an obligation borne by the CPF throughout the terin of those
instruments—whether short-term financing (i.e., notes, such as a Bond Anticipation Note [BAN]) and/or
long-tern financing (i.e., a bond). If a project relies on such debt, it is the Town's practice that each
year's debt service will be paid from any funds remaining in the reserve category under which that project
was eligible—whether or not initially financed from that reserve—before use of other available funds. In
future years, it is incumbent on the CPC to recommend to Town Meeting, and for Town Meeting to
approve,those obligatory debt-service-payment appropriations. (See Article 10(n).)
One approach that provides flexibility in deciding how much, if any, CPF cash should be applied up front
for a large project is to defer that decision by initially issuing a BAN for a term of one year or less for the
full amount of the project. (A BAN typically carries an interest rate substantially below even the
relatively low rates paid on the Town's bonds.) When a BAN matures, a decision can be made whether to
use CPF cash to reduce the total for which a longer-term bond would then be issued. Doing so gives the
Town a better idea of how much CPF cash should be held in anticipation of the next—and later—years'
demands upon the CPF. This mechanism has been used in the past, and this Committee expects it to be
proposed in the future for other large projects.
8
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The CPC carefully husbands available funds, and this year approved only projects which could be funded
with current income and funds on hand, after debt service and its administrative costs. The goal was to
avoid any further borrowing until a substantial portion of the current obligations was retired. The CPC
anticipates that it will have a fund balance of$5,244,361 after payment for all projects proposed to this
year's Town Meeting (assuming all pass), its debt-service obligation, and allocation for its administrative
needs. While the recent policy of the CPC has been to maintain a fund balance of approximately
$2 million, the CPC considers that potential large projects in the near future make it advisable to keep a
larger balance on hand.
The Town, the CPC, and this Committee are mindful of the additional taxes which the CPA impose on
our community at a time when our tax burden is projected to rise in order to pay for essential capital
projects like the Police Headquarters and a new or renovated Lexington High School. To lessen the
impact on Lexington households, particularly those with smaller homes, the Town has adopted a
provision that excepts the first $100,000 of home value from the CPA surcharge. Based on FY2020
calculations, the average additional tax burden per household from the CPA surcharge is $424.20
per year.
As is clear from the Table in this section, by choosing the maximum 3% surcharge, Lexington has
received the maximum supplement paid from the State for every year since 2007. As of FY2020, the
Town has received $16,439,750. Had our participation been at the 1% level, not only would our initial
proportional distributions have been lower, we would not have received the second and third round
distributions, and our total supplemental receipts would have been less than a third of what they were. For
relatively small contributions per household, the Town has realized enormous benefits, and will continue
to do so, even with the lower percentage supplements of recent years. For these reasons this Committee
continues to believe that Lexington should maintain its CPA participation at the 3% level, and that not to
do so would be "penny wise and pound foolish."
See the CPA Summary in the Brown Book (Appendix C, Page C-7) for a summary of the CPF status,
including projects that have been funded from the CPF since its inception in Lexington and those being
requested for FY2021 under Article 10.
Enterprise Fund Projects
The Town operates three enterprise funds for revenue-producing activities funded outside the tax levy by
user fees: water distribution, wastewater distribution [sanitary sewers], and certain Recreation and
Community Programs (R&CP) services, such as the golf course, swimming pools, and tennis courts.
Unlike property-tax revenues, enterprise-fund fees are not subject to a limit under Proposition 2%.
Recreational playground restoration and equipment, in contrast, are not fee generating and capital
investment for such equipment is therefore, nornally funded as part of the small-ticket program of the
General Fund (GF)—sourced by the tax levy. The 2012 amendments to the CPA expanded the range of
recreation projects that are eligible for funding under that Act; therefore, many recreational projects have
since been submitted to our CPC with requests for use of the CPF as the fund source. That continues this
year; many of the recreation projects coming before this ATM will be for full or partial funding from the
CPF rather than from the Enterprise Fund(EF) or GF.
This Town Meeting will consider requests from the Departments that manage the Water, Sewer, and
R&CP EFs. (See Articles 11-14.)
Revolving-Fund Projects
Revolving funds established under the provisions of Massachusetts General Laws (M.G.L.) Chapter 44,
Section 53E%, must be authorized annually by Town Meeting vote. (As the Schools Food Service
Revolving Fund was established, instead, under M.G.L. Ch. 548 of the Acts of 1948, it does not require
Town Meeting's annual authorization or appropriation to use it.)
The fund is credited with only the departmental receipts received in connection with the programs
supported by such revolving fund, and expenditures may be made from the revolving fund, without
further appropriation, for those programs.
9
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Revolving funds are usually expended to cover non-capital costs, and this Committee normally does not
report on their annual authorizations unless a capital expense is contemplated. Such an expense is not
contemplated in FY2021.
Five-Year Capital Plan
The table and its footnotes on the next four pages summarize this Committee's five-year capital plan. It
reflects the expected FY2021 appropriations at the 2020 ATM, a possible 2020 late Spring or Summer
Special Town Meeting (STM) [due to COVID-19 minimalization of the 2020 ATM], the 2020 Fall STM,
and the FY2022–FY2025 requests that this Committee recommends. We started with the amounts and
timing shown in the Brown Book, Page XI-4 for FY2021, and XI-21 &–22 for FY2022–FY2025. Those
requests have been updated based on any information we received after it was published. Additionally, if
we felt that the project was multi-phase and either Design & Engineering (D&E) or construction monies
are anticipated, we have made additional entries or changes, even though no formal position has been
taken by the Town. In that vein, there are important caveats to our table:
• Please see the footnotes for information on the status of many of the entries and how this
Committee's position differs from that presented by the Town in the Brown Book.
• Excluding the many hundreds of millions of dollars of to-be-determined (TBD) entries, the total
in this Coimnittee's Plan for FY2022–FY2025 is just shy of $104.8 million. The TBD entries
include future construction phases and yet to be determined elements of projects for which there
may be additional phases not yet specified or entire major facility projects—with the Lexington
High School renovation/reconstruction design& construction being larger than any single
expense this Town has faced to this Committee's knowledge. Because of that High School
project, the TBDs will swamp the total estimated amounts.
• The Capital Stabilization Fund (CSF) is receiving another, but more modest, appropriation for
FY2021. For several years the Town has been building the resources of this Fund so that reserve
can be used toward mitigation of the tax impact of the debt service from the capital projects.
Given the current proposed and possible out-year projects in our Capital Plan, mitigating our debt
service with the CSF will fully deplete that reserve before the debt service for the projects
currently contemplated in this Plan are completed. (See the Foreword, on Page 1, 3rd full
paragraph ["Over the past summer...."] which addressed why the much lower-than-planned
contributions to the CSF has significantly reduced the Town's ability to mitigate the tax-impact of
financing large, essential, capital projects in future years; see Article 19, on Page 60, for the
requested FY2021 appropriation.)
• Because of the ongoing challenge the Town faces with regard to the
renovation/replacement/renewal of its Capital Assets, this Committee is gratified to see the SB
continue to refine a formal, Townwide, Facilities Master Plan—including a financing plan that
also identifies the likely debt-exclusion referenda—with funding toward such a Master Plan in
Article 16(c). This Committee stands ready to assist in any way it can.
• This Committee appreciates the Town's concern about citing a preliminary estimate for projects
that are not yet well-defined and hence, the Town's out-year amounts generally do not reflect the
costs in then-year dollars. As this Committee does not have the means to reasonably adjust those
current-year values to then-year values, we are using the Town's dollar values unless we have
made a change for another reason—in which case there will be an explaining footnote.
10
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
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11
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13
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14
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Programs
Conservation and Open Space
Wright Farm. The 2017 ATM approved a supplemental appropriation of $87,701 for site assessment,
land management, and legal work associated with the purchase of this property and the assignment of the
housing portion of the property to the Lexington Housing Assistance Board (LexHAB). The assessment
has been completed and the transfer to LexHAB, as well as creation of conservation and housing deed
restrictions, were completed this February. The open-space parcel is 43,446 square feet, including a barn
being restored as a public space for environmental education. (See Article 10(f) for this ATM's request.)
A second phase of the project will seek funding for permitting, bid documents, and construction funds.
Parker Meadow. As part of Lexington's Open Space and Recreation Plan, approved in 2015, see
Article 10(k) for this ATM's request that is a joint project of the Conservation Commission, the Land
Stewards, the Recreation Department. The final design concept for this project was approved by the
Conservation Commission at a public hearing this February, and engineering and design plans for
wetlands permitting will be completed this spring.
Cotton Farm. The 2017 ATM approved an appropriation of$301,300 for design and construction work
at the Town-owned Cotton Farm, to include relocating the parking area and installing an ADA-accessible
trail and viewing platform. CPA funds allocated for this project have largely been expended, and
construction is expected to be completed this spring.
Meadowlands. As part of its ongoing program of restoration and preservation of meadow lands by the
Conservation Commission, see Article 10(e) for this ATM's request. Similar work at West Farm Meadow
is projected for FY2022.
Community Farm. The Lexington Community Farm Coalition continues to operate a community farm
on the site of the former Busa Farm Lowell Street property under a ten-year lease which began
January 1, 2014. Operating revenue and private donors support its ongoing operations.
Willard's Woods. The 2017 ATM approved $40,480 in CPA funds for the restoration and preservation
of Willard's Woods, the largest and most utilized conservation area in the Town. After input from
Conservation Stewards and others, that work was deferred until the completion of a comprehensive land
management and site plan to address the restoration and expansion of pathways in compliance with the
ADA. The 2019 ATM approved $138,273 in CPA funds for that work. While no further funding is sought
this year, the implementation of the restoration and accessibility work is projected to cost approximately
$600,000 in FY2022.
Land Acquisition. No proposed acquisition of conservation land is being submitted to the 2020 ATM. A
potential acquisition would have been under Article 10(d).
15
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Conservation and Open Space 5-Year Capital Appro riation History (All Sources)
FY2016 FY2017 FY2018 FY2019 FY2020
Lower Vinebrook Paved Recreation Path $369,813
Wright Farm'2 $376,980 $35,000 $87,701
Conservation Meadow Preservation $26,400 $40,480
Willard Woods Land Management and $138,273
Site Plan
Cotton Farm Conservation Area
Improvement $301,300
Totals $773,1931 $35,0001 $429,481 $0 1 $138,273
Purchase of Parcel 2 of 43,446 sq ft Oust under 1 acre)was authorized at the 2015 ATM,Article 9. Closing
date was February 11, 2016. The purchase price was$520,000 and $98,000 was needed for
purchase-associated costs. The acquisition is for both Open Space (Conservation)and Community
Housing. The allocation of area and the same proportion of the total cost are 26,492 sq ft(61%)and
$376,980 for Conservation. (See Community Housing for the balance of the area and the cost.)
22016 ATM,Article 8(g),funded structural and architectural analysis of the barn as well as an educational-
programming needs assessment.
Lexington Community Center
The Lexington Community Center (LexCC), at 39 Marrett Road, was purchased by the Town in 2013. A
SB-appointed Ad hoc Community Center Advisory Committee (AhCCAC) worked to identify short-term
and long-term improvements to the building needed to support Town programs there. Appropriation for
the resulting renovations appears in the DPF funding-history table on Page 31.
The LexCC incorporates previous functions of the Lexington Senior Center and provides expanded,
multi-generational services to the Town. To manage the LexCC and the closely associated Town
functions, the SB created the Recreation and Community Programs Department. Programming began in
2015 and includes drop-in programs such as yoga, table tennis, and billiards, as well as structured classes.
LexCC also provides much needed meeting and function spaces.
The 2016 ATM appropriated supplementary funds for debt service on the final stages of the LexCC
renovations. A bond anticipation note (BAN) was issued for additional costs, but available CPA funds
allowed the BAN to be retired without the need to issue a bond, avoiding bond-issuance costs and
long—term interest.
While planned renovations of the LexCC have been completed, the AhCCAC suggested that two more
additions—a gymnasium and a larger, multipurpose, space—would allow the Center to offer broader
programming. The 2016 Town Meeting approved $8 million for the purchase of a parcel of land on
Pelham Road (adjacent to the LexCC) for school and municipal purposes. The building on the site had a
large gym and kitchen/cafeteria that might have functioned as the LexCC addition after renovations.
However, the town decided to demolish the existing building as the renovation costs needed to bring the
facility to Lexington's educational standards was substantial, and build a standalone Lexington Children's
Place instead.
DiNisco Designs, was contracted to develop a master plan for the combined 39 Marrett Road and
20 Pelham Road site. In January 2018, they presented three options to the SB. Two of the proposed
designs for the LexCC expansion are attached to the current LexCC building and use the available
property on 20 Pelham Road for additional parking. The third design is a standalone LexCC addition on
the Pelham Road property. Funding for this site master plan has come from two appropriations for bid
documents totaling $189,750 ($72,000 under 2016 ATM, Article 15(e), and $117,750 under 2017 ATM,
Article 16(e)). A request for additional design funds at the 2018 ATM (Article 20(f)) failed to secure
sufficient votes. The Recreation Department has design funds for a Community Center expansion
included in their five-year plan.
16
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
At present, there is no decision on use of the space in the Muzzey High Condominiums that previously
housed the Town's Senior Center. Deed restrictions on that space limit it to uses for the benefit of seniors.
The Carriage House located next to the Community Center also has deed restrictions that limit its use.
The Department of Public Facilities (DPF) currently maintains both spaces in a caretaker mode.
Fire & Rescue
The Fire & Rescue Department uses industry standards and its own experience to establish its
capital–equipment replacement schedule. Unlike many pieces of Town equipment, fire engines and medic
trucks (rescue-ambulances) are partially custom-made and equipped, require detailed specifications, and
typically require many months between placing the order and the delivery and acceptance.
The mission of this Department in the 21" century has shifted beyond traditional firefighting to
emergency services, homeland security, and community education, with our firefighters now being
trained for Emergency Medical Services (EMS) and Advanced Life Support (ALS). The equipment to
perform these missions has changed with new technologies for firefighting and communications, yet the
basic pumper truck, ladder truck, and rescue ambulance are still essential to the mission.
The FY2021 Capital Budget has one request for this department. (See Article 12(a).)
The primary, on-going, capital effort for this Department is the construction of a sorely needed new
Headquarters to meet 21"-century standards. The SB agreed that this will be best achieved at the
Headquarters' current location at 45 Bedford Street, with an interim operating facility ("swing space")
during construction at the 173 Bedford Street site that had been purchased in October, 2016. Both of these
projects are being executed by the DPF. The move to the swing space was completed on October 4, 2018.
The new Headquarters construction and associated site work are on a schedule to be completed by the end
of this April. The Department is planning to begin its move from the swing space into the new
Headquarters beginning this June after the "flush out" and the "punch list" have been completed. The
funding for the Headquarters project was approved by the voters in the December 4, 2017,
Debt–Exclusion Referendum. (See the FY2017–FY2019 funding on Page 31.)
The Federal Government has mandated that public-safety agencies—including Lexington's
Fire & Rescue and Police Departments—will be required to move their radio-band frequency from the
current 400 MHz band, to the 800 MHz band. This will require a complete replacement of radio
equipment, including hand-held, mobile, and base stations. The radio system was upgraded and changed
in 1994, at a cost of over $1,000,000. A change to the new frequency band would be a huge capital
project—in scale and expense—affecting both Departments. Nationwide challenges here have been made
to the mandate because of the same impacts. These Departments are awaiting guidance on when, how,
and even if the mandate will be implemented.
Lexington must continue to replace its aging equipment and retain backup capacity. The table on the next
page includes the forecasted need for replacing major capital vehicles in the current Department
inventory. While the replacement of the fire-fighters' suits is now included in the Operating Budget,
replacement of their self-contained breathing apparatus (SCBA), which is a life-safety piece of equipment
allowing the firefighters to breath fresh air in immediately dangerous to life or health (IDLH)
atmospheres, has become costly to repair and keep in service, is Capital equipment. (See that planned
purchase in the Five-Year Capital Plan on Page 11.)
17
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Major Capital Equipment
The following is the current inventory of the Fire &Rescue Department's major capital equipment'—
ordered by the year of the currently projected replacement funding:
Originally
Projected Projected
Replacement Model Year Put-in-Service Useful Life
Funding ID Type Make Purchased Date (Years) Original Cost
FY2021 M-12 Ambulance Ford/Horton 2012 Mar 2012 92 $251,199 4
FY2023 E-3 Pumper Emergency 2004 Jan 2005 203 $345,000
One/Typhoon
FY2024 M-15 Ambulance Ford/Horton 2015 Feb 2015 92 $238,210 5
FY2026 E-2 Pumper Ferrara/ 2007 Apr 2008 203 $389,000
Intruder II
FY2027 M-18 Ambulance Ford/Horton 2018 JUI 2018 92 $260,930 s
FY2033 E-4 Pumper Emergency 2013 Mar 2014 203 $465,000 7
One/Typhoon
FY2035 E-1 Pumper Emergency 2015 Nov 2015 203 $485,000 e
One/Typhoon
FY2038 L-1 Aerial Emergency 2017 Jan 2018 20 s
One/Cyclone $875,000
' Includes ID series"E"(pumpers),"L"(ladder),&"M"(Medic)(M designation followed by vehicle year).
2 The life span of ambulances is based on 6 years of frontline service and 3 years as a mechanical spare.
3 The life span of these vehicles is based on 10 years of frontline service,and 10 years in reserve status.
4 Net cost was $241,199($251,199 less $10,000 for the trade-in for old M-3), but gross cost being listed as future status of a
trade-in is unknown—plus it's expected any purchase–8 years out will, as with all the other out-year purchases, be at a much
higher cost.
5 Net cost was$228,210($238,210 less$9,999 for trade-in 2006 Chevy).
6 Net cost$254,930($260,930 less$6,000 for trade-in 2009 ambulance).
7 $485,000 was appropriated for FY2014 to replace E-2 that was plagued with serious mechanical issues. (See Committee's
Report to the 2013 ATM,Article 10(a), for the background on that matter.)The legal action taken by the Town for a refund has
been resolved. The replacement was purchased under the 23 Feb 2015 STM#2, Article 3, $500,000 appropriation for$415,000
($465,000 less$50,000 for the trade-in of E-4—a 2003 Ferrara/International pumper that had been purchased for$210,000 and
put in service in Jul 2003).Approximately $20,000 of the FY2014 appropriation was spent for ancillary equipment for the new
pumper. A rescission of$20,335 of the 23 Feb 2015 financing authorization was approved at the 2016 Annual Town Meeting
under Article 20 which closed out all the related funding.
8 Pumper was purchased using funds received in Town's legal settlement with Ferrera Fire Apparatus. The 2010 Pumper was
returned to the manufacturer.
9 This is the full purchase price. Rather than having traded in the then-current aerial truck as part of purchase of the new aerial
truck ($25,000 was offered), that old truck has been auctioned off—only bidder was the Town of Acushnet, MA—for$40,000.
(There is no new-equipment cost as the current equipment will be used on that newly purchased truck.)
(Fire & Rescue Department 5-Year Capital Appropriation History has been combined with the Police
Department History as some appropriations are for the joint benefit of both Departments. That combined
Public-Safety History is after the following Police Department narrative.)
Police
The Lexington Police Department, which provides public safety services through a team of dedicated
police officers, detectives, dispatchers and support staff, is supported by the Town's Capital Program in
the areas of communication systems, computer systems, and improvements to the facilities in which it is
housed and trained.
18
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The primary, on-going, Capital project for this Department is to provide a new Headquarters as the
current facilities at 1575 Massachusetts Avenue is out of date in every way and fails to meet the needs of
proper and complete policing for Lexington. (The DPF manages this project.)
Beyond not filling basic needs due to current overcrowding and functional inadequacy, the rebuild will
include many other necessary enhancements to bring the Police Headquarters to 21st century standards.
Just one, but a crucial one, of the current inadequacies is that there is no secure entry to the building for a
police vehicle transporting a prisoner. Industry standard is a secure, controlled entryway through which a
vehicle could enter the building and then escort a person in custody directly to the booking and holding
area("a sally port").
Throughout the design phase of that project, two locations for a new Headquarters have been considered:
the current location at 1575 Massachusetts Avenue in the cluster of Town facilities and at the now-Town-
owned property at 173 Bedford Street. The latter is now providing an interim facility for the Fire
Department as its new facility is being built at its old location ("swing space") and would perform the
same function if the new Police Headquarters were to be rebuilt at its current location. (The timeline for
completion of the new Fire &Rescue Headquarters has that Department out of its swing space well
before it would be needed by the Police Department.)
At the SB's March 9, 2020, meeting it formally voted for the new Police Headquarters to be constructed
at the Headquarter's current location. This Coimnittee unanimously supports a completely new building at
the current location with swing space at the 173 Bedford Street property. (See the description of the DPF
capital program on Page 30.)
A vital companion Capital project is a new police indoor/outdoor firing range on the Hartwell Avenue
compost site. It has been contemplated for several years in order to meet current firearms training
requirements and the needs of modern police work, as well as ensuring readiness to respond to weapons
currently on the streets. $50,000 for a Feasibility Study was appropriated for FY2016 (2015 ATM
Article 11(s)). That study has been completed and found such a facility to be feasible at that site. The next
step is funding Design. (See Article 16(a).) Concurrently there is an urgent need to develop external
funding support for all the design and construction phases as such a facility would provide urgently
needed multi-municipality police use and serve a Commonwealth-wide need. (The DPF also manages this
project.)
The Federal Government has mandated that public-safety agencies (including Lexington's Police and
Fire& Rescue Departments) will be required to move their radio-band frequency from the current
400 MHz band, to the 800 MHz band. (See the further discussion on Page 17 under the Fire & Rescue
Department.)
Public-Safety Departments 5-Year Capital Appropriation History (All Sources)
Combines Fire & Rescue and Police De artments Ap ro riations
FY2016 FY2017 FY2018 FY2019 FY2020
Fire Trucks&Ambulancesi $479,665 $875,000 $280,000
Public Safety Radio Stabilization $90,000 $90,000
Police/Fire Dispatching&Records Software $705,900
Firing Range at Hartwell Avenue Compost Site $50,000
Public Safety Radio Console Replacement I I 1 1 $370,000
Totals 1 $1,325,5651 $965,0001 $280,0001 $370,000 $0
Of the FY2016$500,000 appropriation,$20,335 of unused borrowing authority was rescinded at the 2016 ATM.
(Police Department 5-Year Capital Appropriation History has been combined with the Fire&Rescue
Department History—hence this Public-Safety Departments History—as some appropriations are for the
joint benefit of both Departments.)
19
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Cary Memorial Library
In December 2010, architects Adams and Smith were hired to study how operations at the Main Library
could be improved ($25,000 under the 2010 ATM, Article 12(q)). Funding of$100,000 for recommended
changes was approved under the 2011 ATM, Article 13(1). The recommendations include changes to
workflow and ergonomics. Under the 2013 ATM, Article 10(b), $124,000 was appropriated to purchase
equipment and supplies and provide for staff time to convert the Library materials to using a system
employing Radio Frequency 1D (RFID) for materials identification and tracking as a direct result of that
report. The final installations were completed in October 2016. The Library has seen significant
improvement in operational efficiency. As a result of a 2013 strategic plan, the Library sought to realign
and reconfigure some of its spaces and services to today's Library patron needs. "Transformative
Spaces", a$1,200,000 project was fully funded through private donations and is now open.
The Library is embarking on another ambitious project, a renovation of the Children's Room that will
improve accessibility, create a flexible design that accommodates diverse programming objectives, and
improve safety. In 2019, Town Meeting appropriated $100,000 (see 2019 ATM, Article 20(h)) for a
feasibility study; the architect will work with staff and the community to create potential designs and then
develop a cost estimate over this calendar year. A Capital request for design and construction funds is
contemplated in FY2022.
The Stone Building (former East Lexington Library Branch) continues to be maintained by the DPF in
caretaker status under the oversight of the Library's Board of Trustees. Restoration work to the building
including a new roof, gutters, aluminum siding removal, painting, and window glazing, was completed in
2010 using $202,933 from the CPF under 2010 ATM, Article 8(q). The Massachusetts Historical
Commission Inventory on the building was also updated. Although the Historic Structures Report on
which this work was based recommended a small addition to the rear, those plans were not acted upon as
the Town has not yet determined a new use for the building. Thus,there is no plan at this time for a use of
the Stone building or an investigation of possible uses."
Library 5-Year Ca ital Appropriation Histor (All Sources)
FY2016 I FY2017 I FY2018 I FY2019 I FY2020
Children's Room Renovation 1 $0 $0 $0 $0 1 $100,000
Public Works
The Department of Public Works (DPW) is responsible for design, bidding, construction, and
management of projects related to all Town infrastructure, including, but not limited to, roads and
sidewalks, department equipment, and Town property except buildings assigned to the Department of
Public Facilities (DPF). Routine maintenance and other operational activities are not capital-related and
normally are not addressed by this Coimnittee.
The DPW is organized around seven divisions that are responsible for these elements: Administration,
Engineering, Highway, Public Grounds, Environmental Services, Water, and Sewer. Environmental
Services manages solid waste, recyclables, yard waste from Lexington and private contractors, and
hazardous products from Lexington and eight neighboring communities.
Major components of DPW's FY2021—FY2025 capital projects include:
• Road, sidewalk and signalization improvements
• Water distribution, sanitary-sewer, and pump station improvements
• Hydrant replacements
• Westview Cemetery building replacement
• Comprehensive Watershed Stormwater Management Improvements
• Storm Drainage and National Pollution Discharge Elimination System(NPDES)Improvements
• Culvert replacements and extraordinary repairs
• Trucks and heavy equipment necessary to accomplish the DPW mission
20
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
A 5-history of DPW capital appropriations appears at the end of this section; the CEC's 5-Year Capital
Plan can be found on Page 10.
DPW's capital needs—except when funded in whole or in part, by the Town's CPF, Revolving Fund, or
Enterprise-Funds—must be funded by cash or financing through the general tax levy and/or
voter–approved debt exclusions. Almost all construction projects for the sanitary-sewer system and for
the water-distribution system are funded by Water- and Sewer-rate payers through the Enterprise Funds.
Large trucks and heavy equipment used in support of the sanitary-sewer and water-distribution systems
are also funded, either in whole or in part, by Enterprise Funds.
Engineering
Engineering work for all DPW projects is either done in-house or contracted through public procurement
to outside consulting or design frons. In addition to supporting ongoing DPW work, Engineering is a
major participant in DPW's future projects. The simple title of this Division does not reflect its enormous
and crucial contributions across the breadth of the DPW's capital and operational activities.
Roads
Lexington, as of the last full road-condition survey, has a total of approximately 196 miles of roads,
which include State and unaccepted roads. This total consists of about 131 miles of Town-accepted
roadways (TAR), 18.5 miles of private/unaccepted roadways, and 46 miles of State highway. (Source:
Stantec FY2017 Asset Management Summary (Roads), January 2017). The DPW maintains the TAR; the
remainder being maintained by the private owners or the State. The DPW also maintains the Town's
portion(5.3 miles) of the 10.0-mile Minuteman Commuter Bikeway(`Bikeway"), which opened in 1993.
In April 2010, the Town retained Fay, Spofford& Thorndike (since acquired by Stantec), a
civil–engineering consulting firm, to develop and implement a Pavement Management System(PMS) for
the TAR and its portion of the Bikeway. The first study was completed in November 2010 and has been
updated annually. The PMS is based upon an extensive roadway database describing pavement conditions
and roadway characteristics, and originally reported conditions using a Pavement Condition Index (PCI),
which is a 100-point scale with 100 representing the best possible condition.
The Town has since changed to a new software system that uses the term Road Surface Rating (RSR)
rather than PCI, and a new contractor (BETA Group) to do annual updates. Using the FY2018 BETA
update, the average RSR for the TAR continued to improve, from a PCI of 77.0 the previous year to an
RSR of 79.33 that year. The Town's modeling of the entire road network indicates that the RSR produces
a slightly lower value than the PCI, indicating that a PCI of 77 is about equal to an RSR of under 74, so
the increase in RSR value was actually greater than the numerical change might indicate. That 79.33 RSR
signified that the typical TAR condition in Lexington was at the top of the new "Preventative
Maintenance" level of road repair (a quality level which is better than previously achieved under the PCI
formula).
The Town surveys one third of the roadways each year. The FY2020 update to the Pavement
Management System, marking the completion of the latest three-year cycle, indicates another steady
improvement of the RSR from 79.33 to 84.93, moving the level of road repair squarely into the next
higher category of"Routine Maintenance".
While the initial 2010 study reported that replacement cost for just the TAR would be in excess of
$85,000,000 in FY2011 dollars, subsequent years have seen this number drop substantially, with the
FY2020 update pegging the repair backlog at $7,244,027. (A more detailed analysis of the 2010 report is
contained in this Committee's report to the 2011 ATM, beginning on Page 21). The Town has been
actively testing different road treatments as it seeks to extend the life of the roads and to lower
maintenance costs.
The FY2020 update recommends that the Town spend approximately $1.9 million annually to maintain
the current road network's RSR, or$2.6 million annually to further increase the RSR. The Town has been
exceeding these requirements in an effort to steadily improve the conditions of the roadways.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
A list of planned street work in the 2020 construction period will be posted when available on the Town's
Engineering website at:
<https://www.lexin tg onma. og v/en ing eering_/pages/en ing eering-construction-projects>.
This Committee remains extremely pleased to see a quantitative basis for determining the condition of the
Town-maintained pavements and the Town's success making substantial gains in the overall network's
condition. It also supports the DPW's continuing further efforts to raise the Town's baseline
pavement–condition grade to be solidly into the "Routine Maintenance" RSR Range (80-94). Continuing
with the PMS, along with DPW management of other potential impacts to our pavements (e.g., utility
work, construction for storm-water and wastewater system improvements, sidewalk-related projects, etc.)
offer the promise of an even more productive and cost-effective program going forward. Funding for
roads is provided by a combination of Town Funds (typically 72%±) and State Chapter 90 funds. (See
Article 12(h).)
Sometimes road work can be included in large, specific projects, such as the Center Streetscape Project.
The Hartwell Avenue bridge and intersection project, for which $7.535 million was appropriated at the
2013, 2015, and 2017 ATMs, is currently paused pending possible design changes to the size and
geometry of the bridge, roadway, and sidewalks that may be proposed by the $1,500,000 "25% Design of
the Route 4/225 Bedford Street—Hartwell Avenue—Wood Street Transportation Improvement Project"
funded at the 2019-1 STM, November 12, 2019,Article 8.
Sidewalks
The Town's 907 roadway segments create a sidewalk network with approximately 85 miles of sidewalks
containing 818 pedestrian ramps ("ramps"). (Source: Stantec Sidewalk & Ramp Network Conditions
Update, January 2017.) In 2005, due to the overdue need to upgrade and extend the sidewalks, the SB
appointed the Sidewalk Committee. In 2014, the DPW with assistance from the engineering firm Fay,
Spofford & Thorndike (report, December, 2014), completed a sidewalk-condition survey. The survey
results found that"the average area-based Sidewalk Condition Index (SCI) in Lexington was 68—which
put it in the middle of the "Partial Repair" treatment band. (An 85-100 score was the "Do Nothing"
band.) The survey found 40% of the sidewalk network in the "Do Nothing" treatment band and 34% in
the "Localized Repair" treatment band. The Stantec survey recommendation was that it would require
$750,000 to maintain current conditions, but would require $825,000 for sidewalks and ramps to ensure
both quantity and quality. The proposed DPW sidewalk replacement program is based upon the priority
list developed in conjunction with the survey.
The FY2017 update reported that in December 2016, Stantec completed a 20% re-survey of the TAR's
sidewalk network and found the average, area-based, Sidewalk Network SCI was 68.8, only marginally
better than the 2014 value. It also reported that the percentage of non-compliant ramps was 63%, a
modest improvement from the 67%in 2014, and that the cost of the current backlog of outstanding repairs
for sidewalks and ramps was $7,527,990 (an increase of about $500,000 from the 2014 amount).
In regard to that backlog,the update says:
The backlog has however increased from sidewalks deteriorating into more expensive repair
bands. As can be seen from the distribution of SCI by sidewalk area, the Town is trending in the
right direction with the majority of the network in the "Do Nothing" treatment band. The Town
should continue to follow the previous budget recommendations of spending $750k annually for
its sidewalk and ramp network. The Town should remain diligent when inspecting work that gets
done, to ensure both sidewalks and ramps are completed in accordance with MAAB/ADA
regulations.
The Town has been working with the BETA group to develop and implement an improved sidewalk and
ramp survey methodology that will provide more detailed and continuous data than the previous studies.
An interim November, 2019, sidewalk survey report has been produced that includes preliminary data for
the first two of three phases of inspections. The third phase, and a fuller analysis of current conditions and
how they compare to the previously reported conditions, will be completed during the 2020 calendar year.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The new methodology uses Geographic Information System (GIS) mapping tools and, in the case of
sidewalks, high-resolution cameras and lasers, to record the detailed conditions, materials, and features of
sidewalks and curb ramps across Town. The new measurements, though far more detailed, do not use the
same categories as before, so comparisons (such as an overall condition index) are not yet available, and
will await the final phase's survey, analysis and report.
In October 2015, the SB assigned the responsibility of the Sidewalk Committee (now inactive) to the
Transportation Safety Group (TSG):
The Transportation Safety Group is a Town Manager appointed Working Group which meets
monthly to evaluate issues and concerns relative to traffic, transit, pedestrian, bicycle and parking
safety. Recommendations are made to the Board of Selectmen and the Town Manager.
The working group includes citizens and representatives of the Police, Public Works, Planning
and School Departments. Liaisons from the Transportation Advisory, Bicycle Advisory, and Safe
Routes to School committees as well as the Commission on Disability also participate.
(http://www.lexingtom,na.gov/transportation-safety-group)
With regard to the sidewalk network, including ramps,DPW maintains the primary responsibility for both
maintenance and capital projects of the existing sidewalk network while the TSG's focus the need for new
sidewalks and pedestrian ramps, and with ensuring safety-related concerns about the existing network are
brought to the attention of DPW.
Sidewalk replacement and extension are costly initiatives. Embedded in these costs are sidewalk-
construction obstructions, easement issues, and negotiations with residents. The DPW and TSG overall
policy has been to develop a prioritized sidewalk-construction plan focusing on the "Safe Routes to
School Program", other high-pedestrian-traffic routes, and high—walking-hazard streets. All
reconstructed/new sidewalks and their pedestrian ramps are designed and constructed to comply with the
Americans with Disabilities Act (ADA).
The FY2021 request for general sidewalk work is Article I 2(e).
Townwide Signal Improvements
An Engineering Division study, funded with Traffic Mitigation funds, using signalized level of service
(LOS) has identified and prioritized the Town signal locations in need of improvement, after assessment
of conditions, signal timing, delays, ADA requirements, etc. As recommended, the Town has adopted a
Standard Specification that allows for cost and maintenance efficiencies. The study did not include the
signals which are under the jurisdiction of the Massachusetts Department of Transportation, including,
but not limited to: Bedford Street at Hartwell Avenue, Lowell Street at Waltham Street, Marrett Road at
Spring Street, Marrett Road at Waltham Street, and Hayden Avenue at Route 2.
When Town intersections are improved, new signals are installed with"smart" controls (as applicable), as
is the case in the current Massachusetts Avenue at Worthen Road project. These controls provide
efficiencies like preventing light changes when there are no cars approaching or waiting, and watching for
pedestrians waiting to cross. As of now, seven of the Town's 12 signalized intersections have been
upgraded with smart signalization, with Massachusetts Avenue and Worthen Road already funded, and
additional funds requested for FY2021 for one of the Lowell Street intersections. (See Article 12(g).)
Water Distribution System
Many of the Town's 178 miles of water mains were installed in the early 1900s and require an ongoing
engineering program plan for pipe cleaning, lining, or replacement. On an annual basis, the DPW
implements work for cleaning, lining, and/or replacement of unlined, inadequate, aged, and breaking
water mains to improve water quality, pressure, and fire-protection capabilities, and to reduce frequency
and severity of water-main breaks, as well as to minimize long lengths of pipe not fed at both ends,
known as "dead ends". This work often requires excavation prior to pipe-condition analysis. Work
continues to replace remaining unlined pipes, of which 2% (4 linear miles) presently fall into this
category. Work will also focus on replacing aging mains or those with a higher-break history. In addition,
starting in FY2020, the annual funding requests have increased to $2.2 million so that 1% of the Town's
water-piping can be replaced. Using some of the funding authorized in FY2016, engineering has
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
completed an analysis of the entire distribution network in order to prioritize work for the next phase of
the improvement plan. This work has produced a model of the network, now in use by the Engineering
Division.
Results of this analysis have included: the establishment of specific level of service goals for all
components of the water system; identification of individual water mains to reline or replace; and
identification of low-pressure areas in the system. This work will allow the Engineering Division to
continue its best practices in the documentation of the materials, age, and break history of the Town's
water mains and to use that information with ongoing material sampling (when appropriate) to determine
its engineering replacement-and-rehabilitation plan. Some of the "out-year" funding in the Capital Plan is
still approximate due to the difficulty of actual testing in a working water system. Unlike roads which can
be analyzed visually and with easily accessible samples, water systems require more complex exploratory
testing by excavation, when and where possible. In some instances, work scope cannot be completely
developed until preliminary exploratory work on actual site conditions has been performed. For the
FY2021 request, see Article 13.
Heavy equipment and trucks used by the Water Division to maintain the system are procured with Water
Enterprise funds that are funded directly by water-rate payers. Where equipment is shared with the Sewer
Division, the costs are shared.
Hydrant System
This Committee continues to encourage replacement at an accelerated rate and supports the level of
funding proposed—which remains at the FY2020 level, estimated to allow the replacement of
approximately 60 of the Town's 1,500 hydrants per year. Hydrants have an estimated life of 50 years. The
FY2021 funding for hydrant replacement continues to be evenly divided between Tax Levy funds and the
Water Enterprise Fund. For further system information and the FY2021 funding request, see
Article 12(c).
Wastewater System
The sanitary-sewer system (34 miles of trunk lines; 119 miles of street lines), like the water-distribution
system, has sections that date back to the early 1900s. Due to age-related deterioration, some sections are
susceptible to storm-water inflow and groundwater infiltration which increases the total flow to the
Massachusetts Water Resources Authority (MWRA) treatment system, resulting in increased charges to
the Town, and causing overloading of parts of the system, with the potential to spread waterborne disease.
Engineering has an ongoing program of investigating, evaluating, replacing and repairing sections of the
system. This work has been partially funded by the MWRA Infiltration/Inflow (Ul) Local Financial
Assistance Program, which provides grant and interest-free loan funding for member communities; the
current allocation provides for $1.56M, of which 75% is grant and 25% is a no-interest loan. For further
system information and the FY2021 funding request, see Article 14(a).
The system has ten sewage-pumping stations that need continual maintenance and periodic upgrading—
which the Sewer Division has been doing. In July 2013, the engineering firm Wright-Pierce performed a
detailed survey of the pump stations, generating a 20-year repair/replacement plan for them. This year's
request is consistent with those findings. (See Article 14(b).)
Seven pumping stations (Main, Concord Avenue, Potter Pond, Brigham Road, Constitution Road,
Marshall Road, and Worthen Road) now have backup electric-power generators. Significant
improvements to the main pump station were completed in October 2016, which include heating,
ventilation, and air-conditioning (HVAC) upgrades to bring up to current code requirements, installation
of Variable Frequency Drive (VFD) motors (which provide energy savings and noise reduction in the
sewer force main) on all the pumps, and a surge tank.
Design for work at the Hayden Avenue Station will start shortly, followed by future work at North Street
Station, and Bowman Street Station as needed. This Committee believes that backup generators should be
provided at all pump stations to the extent possible.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Heavy equipment and trucks used by the Sewer Division are procured with Sewer Enterprise Funds that
are funded by Sewer Rate-Payer fees, additional fees and charges, investment income, and connection
fees. Where equipment is shared with the Water Division,the costs are shared.
Dam Restoration
The Massachusetts Department of Conservation and Recreation mandates that every dam that is rated as a
"significant-hazard dam" or "high-hazard dam" be inspected every five years. There are two dams at the
significant-hazard level in Lexington. That rating is assigned to dams based on the risk of the water it
impounds being released; it does not reflect its state of repair.
• Butterfield Dam on Lowell Street: Engineering studies and construction work were funded
under the 2011 ATM, Article 10(a), and the 2012 ATM, Article 12(g). Construction is now
complete, with continuing State-required monitoring of landscaping in sensitive resource
areas. The dam now complies with State requirements.
• Old Reservoir Dam on Marren Road: Dam inspection reports performed for the
Massachusetts Office of Dam Safety determined that there was a need for repairs and
improvements. The 2014 ATM, Article 10(i), funded design and cost estimates for the work
on this dam to insure the long-term stability of it. The 2017 ATM, Article 12(i), funded the
construction work and it is now complete.
Stormwater Drainage and National Pollution Discharge Elimination Systems (NPDES)
Storm drains collect stormwater along Town streets and parking areas, and convey this water to streams
and other bodies of water. The storm-drain pipes and 4,700 catch basins on the TAR that direct
stormwater to them occasionally fail due to heavy loads passing over and/or loss of supporting soil,
thereby creating holes in the street. In addition, as streets are repaired and repaved, it is frequently
discovered that the storm-drainage system is seriously deteriorated. Concurrent drainage-system repairs
are required to prevent further deterioration and to protect newly paved streets. It is also necessary to
study and repair drains where overflow conditions develop and/or complaints are received. The goal of
the Federal National Pollutant Discharge Elimination System (NPDES) program, under which the Town
has a State-administered permit, is to maintain water quality. New permitting regulations became
effective on July 1, 2018. Those new regulations represent an unfunded obligation that is expected to
increase both operating and capital costs and complexity of this work in future years; however,because of
the Town's aggressive efforts, it expects to remain compliant in FY2021 with approximately the same
level of funding provided in FY2020. Looking past FY2021, as reported in the Brown Book on Page X-6
under the Town Manager's initiatives: "Develop new revenue sources to support the budget, particularly
the capital budget, by looking at stormwater revenue....".
In anticipation of this mandated program and the ever-increasing needs of managing stormwater, a
number of municipalities nationwide, including some in Massachusetts. have instituted a Stormwater
Management Fee to offset the capital and operating costs of managing stormwater emanating from private
properties. Later this year, staff will be presenting financing/fee options for consideration by the Board of
Selectmen regarding this federal program."
Recent drainage improvements have been completed in the Wildwood Road/Wood Street, Webster Road,
and Augustus Road areas. Illicit discharges have been discovered in the Vine Brook and Mill Brook areas.
This Committee welcomes Engineering's leadership and efforts, in compliance with Federal
Environmental Protection Agency (EPA) requirements, to improve the water quality in Lexington's
streams and ponds while protecting the Town's investment and structural integrity of its streets. The
Committee also applauds the help of the University of Massachusetts Lowell volunteer and paid interns
programs, which have contributed significantly to the detection and elimination of illicit discharges in
Town. (See Article 12(d).)
Comprehensive Watershed Stormwater Management Systems
In order that the Town's storm-drainage system capacity is maintained to handle runoff from impervious
surfaces, the Town must manage the stormwater runoff associated with its 18 brooks and three
watersheds. Additionally, sediment deposits, organic debris, and refuse can impede the flow of water
through watershed areas, and cause flooding and damage to private property, thus creating liabilities for
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
the Town. To date, the Charles River, Shawsheen River, and Mystic River watershed-management plans
have all been completed. The Pleasant Street and Willard Woods drainage improvements, as well as
stream-bank stabilization for the Vine Brook in the Saddle Club Road area, are complete. The Whipple
Brook area construction has been completed. DPW is reviewing which specific locations will be
addressed with remaining FY2018 & FY2019 funding. [Note: There is some overlap with Townwide
Culvert Replacement as some projects require both culvert repair and stream-management planning.]
Culverts
There are more than 50 culverts in Town. A culvert is defined as a pipe or drain that carries a stream or
ditch under a roadway. Many older culverts are near or at failure. DPW's engineering program for
ongoing culvert inspections has confirmed a need for culvert replacement and extraordinary repairs. This
is a companion effort to the ongoing Comprehensive Watershed Stormwater Management work. In 2015,
work was funded for the culvert under Revere Street at the North Lexington Brook, and the culvert under
Concord Avenue at Hardy's Brook. This work, as well as the Bikeway culvert which was funded for
FY2016, have all been completed. Work continues in the Oxbow/Constitution Road and
Valleyfield/Clematis Brook areas. In addition, Engineering is undertaking a Townwide culvert condition
analysis and asset management plan to help guide the selection of future culvert replacements.
Public Grounds
The Town owns approximately 630 acres of land of which approximately 110 acres are in parks,
playgrounds, golf course, conservation areas, athletic facilities, school grounds, and historical sites. In
addition, DPW staff administers and maintains four cemeteries with a combined area of just over 30
acres. The Forestry staff maintains approximately 10,000 trees along roadways and an undetermined
number of trees, shrubs, and plantings on Town-owned land.
Minuteman Commuter Bikeway
In FY2015, there was an appropriation to investigate restoring the bridge carrying the Bikeway over
Grant Street. The construction work on the bridge was funded at the 2017 ATM under Article 12(m), and
is now complete. As noted above under Culvert Repair, there also was a request to replace a culvert
supporting the Bikeway. In addition, in FY2015 funding was authorized for the design of Wayfinding and
Etiquette signage for the Lexington portion of the Bikeway with follow-on FY2017 funding. This project
is almost complete. (Arlington and Bedford declined to participate.)
Town Center Streetscape Project
Increasing the vitality of Lexington Center has long been an open-ended goal of the Town as businesses
come and go and usage patterns change. Projects in support of the Center have been both large and small,
including rezoning the former Battle Green Inn site and the installation of a seasonal "pocket park" on
Massachusetts Avenue in front of the Ride Studio Caf6. Infrastructure deterioration in the Center, and
safety enhancements as traffic volume has increased, are significant concerns. To address these
infrastructure, safety, and enhancement issues in a coordinated manner, the Center Streetscape
Improvements Project was created. When fully implemented, it would address sidewalks, roadway, trees,
lighting, bicycle and vehicular safety, and additional elements from business-front to business—front
across Massachusetts Avenue and run, northwesterly, from just after the intersection with Woburn Street,
Winthrop Road, and Fletcher Avenue to just beyond Meriam Street. (That intersection, originally
included, has been removed from the scope of the Project to be addressed separately at a later time.) The
results of that Project would be further enhanced at the Meriam Street end by work under the Battle Green
Streetscape Project.
The Center Streetscape Project has a funding and design-change history going back to the 2012 ATM,
when it was first introduced as a Center Business District sidewalk restoration project to cost
approximately $4,000,000. Since then, the Project has been through many public reviews and redesigns,
with substantial changes to the scope of the Project and its estimated design and construction costs. At the
2014 ATM, $600,000 was appropriated to carry the design to 100%, including bid documents. However,
the design that had been advanced to the 25% level was stopped at that point because unresolved issues
with the Project failed to gain approval of construction funding at the 2015 ATM. At the 2016 ATM,
another request for construction funds was Indefinitely Postponed.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
At a February 2016 Financial Summit, a presentation cited the total cost of the expanded Project at
approximately $8,500,000. Because of continuing concerns about the Project's scope, the SB formed the
Center Streetscape Design Review Ad hoc Committee, to pull together and review all aspects of the
Project and to seek more community input before proceeding to a new 25% design. In 2017, the SB
adopted almost all that committee's consensus recommendations, and the Project proceeded to a revised
25% design using the previous funding, with a considerably different set of design elements than those
represented in the previous 25% design. Funding at the 2017 ATM was again Indefinitely Postponed to
allow for more time to revise the design and cost estimate. A subset of the Ad hoc committee was
established as a Working Group to become a part of the design effort.
At the November 2018 Special Town Meeting, $550,000 was appropriated to complete a 100% design of
the revised scope, which included a detailed tree inventory and management plan and substantial lighting
revisions. ($100,000 of previously appropriated funding was available and eligible to be applied to that
work.) The full construction-cost estimate of the Project was at that time $9,372,350. That revised cost
estimate also included substantial full-time management costs, as well as robust police detail costs that it
is hoped will minimize the impact of construction on Center businesses. The Town's Design Team,
managed by the Department of Public Works, through its extensive work with the Ad hoc Committee,
direction from the SB, and leadership of the Working Group, believed that it had a thoroughly vetted and
well-supported view of the Project at that time.
The fall 2018 STM approved funding ($550,000 to augment $100,000 funds on hand) for the completion
of the design for the Center Streetscape, with the understanding that further review would occur when the
design work was 75% complete. The 75% design and a revised construction cost estimate of$9,101,730
were presented and approved at the 2019 ATM. The work is expected to be done over two construction
seasons starting in the spring of 2021 and ending in the fall of 2022.
DPW Equipment
DPW currently has 146 pieces of significant equipment (including vehicles). The current
equipment—replacement value is approximately $9.5 million and includes pick-up and dump trucks,
construction vehicles, and specialized equipment including pumps, rollers, sprayers, and mowers.
Replacement intervals vary from 5 to 20 years and are based upon manufacturers' recommendations and
DPW experience. Of these, 98 pieces had an individual acquisition cost in excess of$25,000; therefore,
their replacement would normally be characterized as Capital and subject to this Committee's review.
DPW has developed a well-conceived program, which includes annual updates produced by Division
Superintendents, with review by the Manager of Operations and Department of Public Works Director.
This program replaces older, less fuel-efficient, and high-maintenance equipment with standard,
off—the—shelf, vehicles and equipment that will last longer and cost less to maintain and operate.
Replacement of automobiles and all equipment with individual acquisition costs under $25,000 is funded
with operating funds. The current 5-year equipment-replacement schedule projects annual costs between
$1,200,000 to $1,400,000 per year. For the FY2021 funding request, see Article 12(f).
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
DPW 5-Year Capital Appropriation Histor (All Sources
FY2016 FY2017 FY2018 FY2019 FY2020
Capital using Tax Levy&Chapter 90 Funds
DPW Equipment $499,000 $464,000 $598,000 $1,039,500 $900,000
Street Improvements&Easements2 $3,231,250 $2,526,835 $3,688,943 $2,600,000 $3,590,597
Street lights/Traffic signals3 $125,000 $125,000 $125,000 $125,000
Center Business District("Center")Streetscape $350,0001 $550,000 $9,101,730
Town-wide Culvert Replacement $100,000 $390,000 $390,000 $390,000 $390,000
Drainage/dams/brook cleaning" $340,000 $340,000 $1,100,000 $340,000 $385,000
Sidewalk/walkway/bikeway improvements 5,6,7,8,9 $660,000 $924,500 $1,318,000 $2,200,000 $2,300,000
Comprehensive Watershed Study&Implement $390,000 $390,000 $390,000 $390,000
Hydrant Replacement $75,000 $75,000 $75,000 $75,000 $75,000
Public Grounds $35,000
Electric Vehicle(EV)Charging Stations 1 $40,750
Hartwell Avenue Infrastructure Improvements $4,750,0001 $2,185,000 $50,000
Tax Levy&Chapter 90 Totals $10,205,2501 $5,585,3351 $9,479,9431 $7,634,5001 $17,298,077
iUnused borrowing authority was rescinded of$27,022 at the 2016 ATM.FY2018 includes$40,000 for a highway sign machine.
2AII years include State Chapter 90 funding.FY2015 includes$500,000 for the Massachusetts Avenue Intersections Project.FY2018 includes
$175,000 for Bedford Street at Eldred Street Safety Improvements.
3FY2018 includes$117,979 of unused bond proceeds of prior-years'capital projects.
4FY2018 includes$760,000 for extraordinary repairs and improvements to the Old Reservoir Dam.
5FY2015 includes unspecified amounts for a new sidewalk on Pleasant Street,new sidewalk on portions of Prospect Hill Road where no sidewalk
exists,and reconstructing the intersection of Prospect Hill Road and Marrett Road.
5FY2016 includes$10,000 toward Bikeway Bridge Repairs and Engineering Work&$50,000 for design of a new sidewalk to the Lexington
Community Center.
7FY2017 includes$149,500 for Cary Memorial Library walkway and$175,000 to complete having sidewalks on Pleasant Street.
8FY2018 includes$368,000 for Bikeway Bridge Extraordinary Renovations and$150,000 for Hill Street sidewalk design.
9FY2020 includes$1,500,000 for the Hill St.Sidewalk
Capital using Enterprise Funds
Sanitary Sewer
Sanitary Sewer System $1,200,000 $1,200,0001 $1,000,0001 $1,0oo,0001 $1,000,000
Pump station upgrades $600,000 $1,350,000 $800,000 $800,000 $700,000
DPW Equipment $40,500 $40,500 $145,5001 $200,000
Automatic Water-Meter Reading Equipment $20,000 $2,970,000
Sewer Sub-Totals $1,840,5001 $2,590,5001 $1,945,5001 $1,820,000 $4,870,000
Water
Water Mains Relining&Replacement $900,000 $3,400,000 $1,000,000 $2,200,000
DPW Equipment $216,500 $40,500 $145,500 $200,000
Hydrant Replacement $50,000 $75,000 $75,000 $75,000 $75,000
Automatic Water-Meter Reading Equipment 20,000 $2,970,000
Water Sub-Totals $1,166,5001 $3,515,5001 $220,5001 $1,095,0001 $5,445,000
Enterprise-Fund Totals $3,007,000 $6,106,000 $2,166,000 $2,915,000 $10,315,000
Capital using Revolving Funds
Compost Operating Revolving Fund
DPW Equipment $525,000
Hartwell Avenue Compost-Site Improvements $200,000
Compost Fund Sub-Totals $0 $0 $0 $725,000 $0
Sale of Cemetery Lots Special Revolving Fund
Westview Cemetery Building10 Moved to OFF
Westview Cemetery Irrigation $35,000
Sale of Cemetery Lots Fund Sub-Totals $0 $0 $0 $35,000 $0
Revolving Fund Totals $0 $0 $0 $760,000 $0
Grand Total 1 $13,212,250 1 $11,691,335 1 $11,645,943 1 $11,309,500 1 $27,613,077
As endorsed by this Committee,this project has become the responsibility of the DPF-with DPW is its"client"-so this design funding($270,000
General Fund debt with debt service funded from this revolving fund)has been moved to the DPF's funding history.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Public Facilities
The Department of Public Facilities (DPF) coordinates and cares for all Town-owned buildings under the
control of the SB, Town Manager, Library Trustees, and School Committee. Expenses associated with the
DPF staffing, maintenance (including preventive maintenance), custodial services, capital-project
management, utilities, landscaping and grounds (at schools only), and managing of building rentals and
other reservations for use of building spaces are the responsibility of this department.
DPF is currently responsible for buildings at 26 locations:
• Town Office Building
• Cary Memorial Building (CMB)
• Police Headquarters
• Fire & Rescue Headquarters
• East Lexington Fire &Rescue Station
• Samuel Hadley Public Services Building
• Stone Building (in caretaker status; previously used as the East Lexington Library)
• Cary Memorial Library
• Visitors Center (currently operating out of the Cary Memorial Building while new facility is
built)
• Lexington Community Center(LexCC)
• Unit in the Muzzey Condominiums, 1475 Massachusetts Avenue
(in caretaker status; previously as Senior Center—which is now at the LexCC)
• Westview Cemetery
• Hammond A. Hosmer House (in caretaker status)
• Animal Shelter, Westview Street
• 173 Bedford Street (swing space for the Fire &Rescue Headquarters and then the Police
Headquarters)
• Nine schools (replacement building for Maria Hastings Elementary School is complete and
occupied, additional work on the site is ongoing)
• Old Harrington School(Schools' Central Administration is the primary occupant).
• Lexington Children's Place(LCP)
The DPF is organized around four areas: Administration, Project Management, Facility Maintenance and
Repair, and Custodial Services. Administration administers the Department. Project Management handles
major capital renovations and provides staff support to the Town's Permanent Building Committee for
new construction. Facility Maintenance and Repair maintains and repairs all the facilities listed below.
Custodial Services is responsible for custodial services in all those facilities.
DPF has taken a systematic approach to solving problems that affect both Municipal and School
buildings, including roofs, flooring, building envelope, and school paved parking and sidewalk areas. In a
few cases the solutions have been programs with annual funding and could be considered more as
ongoing maintenance than capital expenditures. However, as the needs exist and the work has been, and
will be, funded using GF cash,the Committee supports labeling these projects as "Capital".
The 2019 ATM approved several DPF-related appropriations:
• Lexington Police Headquarters Rebuild—Design (2018 ATM, Article 14, $1,862,622) is
currently working towards Schematic Design completion and anticipating construction funding at
a STM in late 2020. There are more details presented below.
• Building Flooring Program (Article 20(b)(1), $125,000) saw work completed in the Diamond
Middle School stairwells, Central Administration Building, and Town Office Building.
• The School Paving Program (Article 20(b)(2), $326,740) saw work completed at the Fiske
Elementary School.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
• Municipal Building Envelopes and Systems (Article 20(c), $203,865) monies will be used for
extraordinary repairs to the foundation and original drainage system of the Lexington Community
Center.
• School Building Envelopes and Systems Program (Article 20(d), $233,448) was used for
completing work at the Fiske Elementary School.
• Public Facilities Mechanical/Electrical System (Article 20(f), $605,000) work at the Lexington
Community Center is in progress.
• Visitors Center (2018 ATM, Article 22, $4,575,000, 2019 ATM, Article 27, $525,000) finish
work is in progress with construction expected to be completed in April. The building will be
turned over to the Town on April 6"' and the grand opening is scheduled for April 15`i'. All
exterior plantings are expected to be completed by June 1, 2020.
• LHS Field House Track Resurfacing (Article 20(e), $250,000) work was completed summer
2019.
• Cary Library Children's Room Renovation Design (Article 20(h), $100,000). This winter, the
library is engaging in preliminary space-planning work and community engagement with a library
consultant (this work is funded through private donations). A late April, early May, date is
anticipated for the RFP for the formal feasibility study(funded at$100,000 by Town Meeting last
year).
• Hosmer House Reuse Study (STM-18-1, Article 5, $50,000). A committee has been formed with
representatives from the SB, Permanent Buildings Committee, Historical Commission, Historic
Districts Commission, Public Facilities Department, and the Architectural firm LDa. This group
scheduled and held public input sessions. A report from LDa was completed which outlined the
feedback received and proposed recommendations on the best use moving forward of both the
Hosmer House and the surrounding greenspace
This year's request for DPF Capital funding includes a wide range of important work to both enhance
buildings to meet the programmatic demands of the programs that occur in them as well as to perform
extraordinary repairs that are essential to extending the useful life of the buildings. (See Article 16.)
The Brown Book contains the following information about the Lexington Police Headquarters
Reconstruction project, and although there is no Article for this in the Warrant for this Annual Town
Meeting, all parties are currently anticipating this to be brought up at a Fall Special Town Meeting with
the following parameters:
Project Description Amount To Be Funding
Requested Source
(Fall STM) Lexington Police Station $25544GF (Exempt
Reconstruction , ,742 Debt)
"The existing police station opened in 1956 and lacks many basic amenities of a modern police facility.
The building does not have an elevator or a sally port for prisoner access to the cell block. It also lacks a
fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces are inadequate.
Bathrooms on the basement and second floor levels are not ADA compliant. The heating and cooling
systems are inefficient and the building is served by two separate electrical systems which cause problems
during outages.
"In FY2017, the Town appropriated$65,000 for a feasibility study to consider locations for constructing a
new Police Station. In FY2018 [sic], the Town funded the design and engineering of a new Police Station
at its current location, 1575 Massachusetts Avenue. The funding request for the demolition and
reconstruction of the Police Station, and temporary relocation space, is expected at the Fall 2020 Special
Town meeting, with a debt exclusion vote to follow."
[Brown Book, Page X1-10]
That FY2017 appropriation was made at the September 21, 2016, STM 2016-5,under Article 5; an
FY2019 appropriation of$1,862,622 was made at the 2018 ATM, under Article 14, for the D&E.
30
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Public Facilities 5-Year Capital Appropriation History (All Sources)
(Exclusive of Land-Acquisition Costs)
Program FY2016 FY2017 FY2018 FY2019 FY2020
Municipal
Visitor Center Renovation/Upgrade $100,000 $4,575,000 $525,000
Westview Cemetery Building $270,000
Old Reservoir Bathhouse $75,000 $620,000
Building Envelope $182,760 $187,329 $344,713 $198,893 $203,865
Townwide Roofing $176,400
Fire&Rescue Headquarters $4,666,000 $500,000 $18,820,700
Police Headquarters Rebuild $65,000 $1,862,622
Munroe School(Munroe Center for the
Arts)4 $328,000 $675,000
Cary Memorial Buildings $269,598
Community Center Renovations 1 1 $425,000
Municipal Sub-Total $452,3581 $5,422,729 1 $2,314,7131 $25,532,215 $1,348,865
Schools
Lexington Children's Place $150,000 $3,081,500 $11,997,842
Maria Hastings School Replacement $63,059,418
Schools Master Planning
Middle School Education Capacity $10,966,000
High School Overcrowding
Renovations/Expansions6 $1,030,400 $97,020 $440,200
High School Heating System? $500,000 $600,000
Public Facilities Bid Documents $75,000 $100,000 $217,979 $100,000 $100,000
Building Envelope $210,000 $215,000 $222,200 $352,755 $233,448
Landscaping/Paving/Playgrounds $150,000 $176,226 $236,890
Major Electrical/Mechanical Systems
Upgrades $613,000 $605,000
Interior Renovations $674,000
Extraordinary School Repairs $335,425
Security Standardization $38,500 $49,500 $150,000 $338,600
School Traffic Mitigation for Safety $25,000 $45,000
Clarke Middle School Bus Loop $0
Schools Sub-Total j $14,242,325 j $986,520 j $67,992,523 j $13,026,087 $938,448
Grand Totals 1 $14,694,683 $6,409,249 1 $70,307,236 $38,558,302 1 $2,287,313
As endorsed by this Committee,this project has become the responsibility of the DPF-with DPW is its"client"-so this
design funding($270,000 General Fund debt with debt service funded from this revolving fund)has been moved from the
DPW's funding history.
2 As endorsed by this Committee,this project has become the responsibility of the DPF-with DPW is its"client"-so this
design funding($75,000 CPF(Cash))has been moved from the Recreation's funding history.
3 Includes costs for interim facility at 173 Bedford St-initially for the Fire&Rescue Headquarter's use and then to rehabilitate
that facility for the Police Headquarter's use.
4 FY2017 is$298,000 for roof replacement whose debt service shall be covered by an increase in the lease payments by the
Munroe Center for the Arts and$30,000 for a study of the windows funded from the CPF.
s FY2015 includes$200,820 from PEG Access Revolving fund; FY2016 includes$75,398 for Records Center Shelving.
6 FY2016 Includes$150,000 transferred from the Appropriation Committee Reserve Fund.
7 Of the FY2015$75,000, $26,080 of that authority was unused and rescinded at the 2016 ATM.
6 FY2015 for Clarke School Auditorium&Elevator.
9 The FY2016 appropriation of$363,000 was rescinded at the 2016 ATM as that work has been included in that school's
renovation under the Middle Schools Building Projects.
31
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Recreation
Recreation Department programs are funded from three sources:
• General-Fund Tax Levy (e.g., used for neighborhood playgrounds, athletic fields, and
basketball court improvements if not recommended by the Community Preservation Committee for
CPA funding);
• R&CP EF (e.g., used for fee-based activities such as Pine Meadows Golf Course, Community
Center, Irving H. Mabee Pool, Old Reservoir, and tennis courts). Fee collections for Enterprise
Fund-based activities are weather dependent and can vary from year to year. It makes an annual indirect
payment to the Town that was $269,281 for this fiscal year and is projected to be $277,771 for FY2021.
For the FY2021 Capital funding request from this Enterprise Fund, see Article 11.
• CPA funds (available for creation and preservation of recreation facilities, including those for
fee-based activities). CPA monies have enabled some large projects which otherwise might not have
been financially viable. For example, at the 2018 ATM, CPA funding provided funding for
the $3.34 million Center Track Renovation project, which is slated for completion in May 2020. At the
2019 ATM, CPA funded the $975,000 Athletic Facility Complex Lighting Upgrade, which covered the
installation of new lights at Center 1 and Center 2. See Article 10 (g) for the follow-up action. Also see
Article 10(h j) for the entire list of FY2021 recreation-funding requests from the CPF.
The Recreation Department completed a 2017 Accessibility Study of its facilities which has changed the
department's priorities and is resulting in higher recreation-facilities investment to address deficiencies.
After a$75,000 feasibility study funded under the 2018 ATM, Article 10(i), the Old Reservoir Bathhouse
Renovation is an example of a capital project that took on greater urgency after the Accessibility Study.
$620,000 in construction funding was approved under the 2019 ATM, Article 14(g), and work will begin
this summer. Both the Pine Meadows Clubhouse Renovation (Article 11(a)), and Park & Playground
Improvements (Articles 10 (i&j))include significant accessibility improvements.
Demand for Recreation facilities remains strong, and the community needs more fields,
particularly synthetic fields that can be used even in inclement weather, and with lights that can extend
playing time. Negotiations to share the use of a new Athletic Field Complex at the Minuteman High
School have been put on hold. (See Article 12(b) for the FY2021 request regarding Recreation facilities.)
Recreation 5-Year Capital Appropriation History (All Sources)
Program FY2016 FY2017 FY2018 FY2019 FY2020
Athletic Fields $85,000 $120,000 $125,000 $435,000
Park, Playgrounds, &Tot Lots $123,000 $136,000 $60,000 $302,000 $302,000
Pine Meadows Golf Course $68,000 $65,000 $55,000 $60,000 $75,000
Irving H. Mabee Pool $166,000 $1,620,000 Moved to DPF
Lincoln Fields Improvements $650,000 $30,000
Accessible Study $78,000
Antony Park(within Tower Park) $60,000
Minuteman Commuter Bikeway $120,000
Hard Court Resurfacing $50,000
Athletic Facility Lighting $975,000
Recreation Community Needs $50,000
Assessment
Center Track and Field Reconstruction $3,340,000
Totals 1 $1,004,000 1 $697,0001 $1,860,000 1 $4,677,000 1 $912,000
t Previously included a project at the Old Reservoir Bathhouse.As endorsed by this Committee, that project has become
the responsibility of the DPF—with Recreation as its"client'—so the design funding ($75,000 CPF(Cash))has been moved
to the DPF funding history.
32
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Schools
Overview
The Lexington Public Schools (LPS) provide educational, athletic, and club activities for students in
grades Pre-Kindergarten-12. This is the enrollment for the current and the four previous academic years:
Enrollment in Lexington Public Schoolst
Academic Year
Grades 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Pre-Kindergarten (Pre-K) 76 78 71 74 84
Elementary(Kindergarten (K)-5) 3,054 3,066 3,150 3,096 3,023
Middle Schools(6-8) 1,646 1,743 1,813 1,833 1,832
High School(9-12) 2,166 2,185 2,212 2,275 2,291
Totals 6,9421 7,0721 7,2461 7,2781 7,230
tEnrollment figures are those as of October 1st as required by the State's Department of Elementary and Secondary
Education (DESE)for each academic year.
LPS currently owns and operates a preschool (Lexington Children's Place [LCP]), six elementary-school
buildings, two middle-school buildings, and the high-school complex of four, freestanding, academic
buildings and a field house. Central Office ("Administration") personnel and services are located in what
had been the old Harrington School. In addition, the old Harrington houses elements of the Lexington,
Arlington, Burlington, Bedford, Belmont (LABBB) Collaborative. The maintenance of these fourteen
buildings is overseen by the DPF.
Starting in 2005 with the opening of the Harrington elementary school, the Town of Lexington has been
building and renovating its school buildings to address issues of obsolesce and rising enrollments. A new
building for LCP opened in 2019. The following elementary school buildings have been replaced with
new schools: Harrington [2005], Fiske [2007], Estabrook [2014] and Maria Hastings [2020]. The
Bowman and Bridge elementary schools were renovated and expanded via space mining [2013]. The
middle schools Clarke and Diamond were renovated and expanded [2017]. In addition, modular
classrooms were added to Bowman, Bridge, and Fiske [2017], and in two phases at the high school [2014,
2016].
Preschool: The capacity at LCP as the educational program is currently set up is 166 slots (a half-day
student takes one slot, and a full-day student takes two slots) across programs for Intensive Learning
Program, integrated special education, and general education. As of October 1, 2019, 127 slots were in
use. The enrollment tends to start low at the start of the school year and grow during the year as children
reach the age of two years and nine months. To date the maximum enrollment has been 136 slots
(2017/2018).
Elementary schools: The capacity (as estimated by the LPS in 2016) and current (October 1, 2019)
enrollments in the elementary schools, are provided in the table below. Capacities change as the
educational program changes, and these capacity values due not consider possible overcrowding in non-
classroom spaces such as libraries or cafeterias. Nonetheless,they provide a valuable baseline for tracking
progress at mitigating overcrowding. Elementary enrollments are currently projected to remain well
below capacity out to the current forecast horizon of 2030.
33
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Elementary Schools Capacities and Enrollments
2019/2020 2020/2021
General Capacity Over/(Under)
Elementary Education (estimated Over/(Under) Using Same
School Classrooms in 2016) Enrollment Enrollment Capacity Enrollment'
Bowman 24 516 531 15 516 15
Bridge 23 495 526 31 495 31
Estabrook 27 581 574 (7) 581 (7)
Fiske 21 452 481 29 452 29
Harrington 26 559 472 (87) 559 (87)
Hastings: 2019/2020 21 452 439 (13) 645 (206)
2020/2021 30
Totals: 142 151 3,055 3,023 (32) 3,248 (225)
'Pre-Redistricting
Middle schools: The capacity in the middle schools after the previous renovations and expansion are 903
at Clarke and 946 at Diamond for a total of 1,849. Current enrollments are 928 and 904, respectively, for
a total of 1,832. Enrollments are currently projected to stay in the range of 1,772-1,883 out to 2030, with
the peak in the 2021/2022 school year. The situation will require monitoring, but the overcrowding has
largely been addressed.
High School: The High School has been expanded in two phases of modular-classrooms additions. After
the first set, Symmes, Maini, McKee Associates, in January 2015, estimated the high-school capacity at
2,325. The second set added space primarily for the Intensive Learning Program (ILP) special-education
program, but included two general-education classrooms, bringing the capacity to approximately 2,375.
While the current enrollment of 2,291 is within the general–use classroom capacity, the median projected
enrollment is expected to surpass capacity by October 1, 2022, and to exceed 2,500 by October 1, 2024.
The High School will remain overcrowded until replaced or significantly enlarged. In addition, other
facilities such as the cafeteria and science laboratories are currently severely overcrowded. The
science–classroom space needs are being partially addressed by space mining. One science classroom
was outfitted in the summer of 2019 using existing operating funds. Additional modifications of existing
interior space will be necessary to outfit another science classroom in the summer of 2020 for which the
Town is requesting FY2021 funding. (See Article 16(d).)
Preparations for high-school renovations and enlargement, or replacement, are already underway, though
the timing of the project is dependent on when the MSBA will select the project as part of its
reimbursement program. The Town submitted a Statement of Interest(SOI)to the MSBA in March 2019,
and received encouraging feedback before the application was eventually denied. The Town will resubmit
an SOI before this year's deadline of April 8`b. If the MSBA invites Lexington into its reimbursement
program this year, the Town would be required to fund the next-step feasibility study by next spring—
which is later in FY2021. While that would be welcomed—as MSBA funded projects take, on average,
5%2 to 6 years from SOI submission to the opening of a new building—that is optimistic. Therefore, the
funding for the feasibility study is being projected by this Committee for FY2022. While there are no
official cost estimates at this time, and costs may depend on renovation versus replacement,this will be a
capital undertaking on a scale never before experienced by Lexington. The Town is currently modeling a
new high school with a cost of$350M, and it remains to be seen if that is sufficient
Severe overcrowding is expected well before a new high school can be completed, so the high school will
require some Capital investment for continued space mining, in particular for science laboratory space,
modification of the cafeteria, and possibly building modular classrooms. The SC, Superintendent,
administrators, and staff are strategizing on the most cost–effective way to gain 9-12 temporary,
general–education, classrooms, as well as additional science classrooms. Although the School
Administration has budgeted another$200,000 in FY2023 to create additional science classrooms, we do
34
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
not believe the full financial impact of space mining and capacity additions to alleviate enrollment
pressures at the high school is reflected in the Schools 5-year capital plan.
While capital projects for the LPS buildings and their environs are managed by the DPF, there currently
are annual requests for capital appropriations directly managed by LPS for school technology.
School Technology Program
There is a long-term plan to upgrade technology for students and staff throughout the schools by replacing
the oldest computers, peripherals, projection systems, network-delivery systems, and other associated
hardware and software in order to have enhanced instructional and administrative tools. Some additional
equipment, such as iPads for the middle school, is needed to accommodate the increased enrollment and
some new equipment is needed for mandated computerized testing. Implementation of the 1-1 device
program (a device for every student) at the high school will begin. Additional equipment is being sought
to improve delivery of science, technology, engineering and arts curriculum. (See Article 15.) It is
expected that funding for at least some of the shorter lifespan technology items will migrate over time to
cash funding within the operating budget to avoid the costs of debt financing.
Schools-Managed 5-Year Capital Appropriation History (All Sources)
Program FY2016 FY2017 FY2018 FY2019 FY2020
Technology $1,378,000 $1,198,000 $1,331,900 $1,715,300 $1,019,812
Classroom&Administrative Furnituret $317,500 $186,000 $123,000
Food Service E ui mentt $82,500 $75,000
Time Clock/Time Reporting System 1 $208,000
Totals 1 $1,986,000 $11384,000 $1,529,900 $1,715,300 $1,019,812
t Starting in FY2019, this category is funded in the Schools Operating Budget
Information Services
The Information Services Department (1S) supports, maintains and manages the Town's
information—technology systems (hardware, software, and Web sites) that are critical service-delivery
elements and provide program management for all of the Town's departmental operations. Services
provided include: municipal information-technology (1T) hardware/software operations and support for
all activities; staff training; financial-management hardware and software (including the Town's Munis
system) maintenance that serves Town and School departments; electronic mail and Internet access;
Town website support; phone Voice Over Internet Protocol (VoIP) infrastructure and applications;
head—end management and support; and co-management, with School Department IT staff, of the Town's
wide—area network actively connecting to 28 Town and School buildings.
There are three FY2021 requests. See Articles 12(k, 1, & m).
IS 5-Year Ca ital Appropriation History(All Sources)
Program FY2016 FY2017 FY2018 FY2019 FY2020
Public Safety Radio Connectivity 370,000
Telephone System Replacements 52,000 21,000 120,000 150,000
MIS Technology Improvement Program $140,000 $150,000 $100,000 $200,000 $100,000
Network Redundancy& Improvement $130,000 $350,000
Application Implementation 1 $390,0001 $325,000
Totals 1 $192,0001 $171,0001 $350,0001 $1,310,0001 $575,000
35
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Town Clerk's Office
This Office is the primary repository of official documents for the Town, and the custodian of, and
recording office for, official Town and vital records. Responsibilities include: issuing marriage licenses,
recording vital statistics, issuing dog licenses, registering businesses, conducting the annual Town Census
and publishing the results, maintaining the Town Archives, managing the Public Meeting Calendar in
accordance with the Open Meeting Law, overseeing ethics training, and creating and recording permanent
Town Meetings records. This Office conducts elections in conformance with State and local laws and,
with the Board of Registrars,processes voter registrations and certifications.
For the FY2021 request, see Article 10(a).
Town Clerk's Office 5-Year Capital Appropriation History(All Sources)
FY2016 FY2017 FY2018 FY2019 FY2020
Election System $81,000
Archives&Records Management/Conservation & $20,000 $20,000
Restoration
Totals $0 $81,000 $0 $20,0001 $20,000
Affordable Housing
To provide for the needs of its residents and to meet State law, the Town must plan and budget for the
continuing creation and maintenance of units of affordable housing.
Massachusetts General Law Chapter 4013, passed in 1969, requires each municipality in the
Commonwealth to have 10% of its housing "affordable" as defined by the statute and its regulations. An
affordable unit is defined as one that could be purchased or rented by a household receiving income of up
to 80% of the Area Median Income (AMI), assuming that the household spends no more than 30% of that
income on housing. AMI for different regions of the country is adjusted annually by the U.S. Department
of Housing and Urban Development (HUD), and varies according to household size. The current AMI for
Massachusetts for a family of four is $132,026. To be maintained as affordable, a unit must be subject to a
long-term, preferably perpetual, deed restriction limiting its sale price to the affordable level as
determined at the time of sale. To encourage more rental-unit creation, the statute also provides that if a
rental-housing development deed restricts 25% of its units, all of the rental units will count as part of the
town's Subsidized Housing Inventory(SHI), even though 75% of them are actually priced at market rate.
The Lexington Housing Partnership (LHP)is a nine-member board of Town residents appointed by the
Board of Selectmen to 3-year terms. Its mission is to keep Lexington residents informed of the Town's
housing needs and to plan and advocate for the preservation and creation of affordable housing in
Lexington.
The Lexington Housing Authority (LHA) was created in 1969 under Massachusetts General Law,
Chapter 121B. Under the statute, municipal housing authorities manage State- and Federally-subsidized
housing units and administer Federal housing vouchers to individuals and households who qualify. Four
members of the LHA are elected; a fifth is appointed by the Governor. As of this year, the LHA will own
or manage 77 Federal units, 158 State units, and 13 subsidized, privately owned units. The portfolio
includes one-bedroom apartments for elderly or disabled residents at Countryside Village, Greeley
Village, and Vynebrooke Village, as well as two-to-four-bedroom family homes, condos and Department
of Mental Health group homes, scattered throughout the Town. The LHA also administers 73 housing
vouchers, including Section 8 vouchers which are used by households to pay private landlords.
Depending on the size and type of housing unit, the LHA's wait time for eligible households varies from
1%to 8 years.
LHA routinely applies for State and Federal contributions for maintenance and improvement of these
housing units. However, State contributions are normally calculated according to a "facility condition
index" (FCI) and distributed as a pro rata share of housing funds apportioned across the State, and these
36
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
contributions are insufficient to meet annual needs. Use of Lexington's Community Preservation Act
funds for those capital improvements that are eligible under the statute allows the Town to keep existing
units functional and in compliance with legal standards. (See Article 10(1) for this ATM's request.)
In 2016, the Massachusetts Department of Housing and Community Development (DHCD) launched the
MODPHASE (Modifying Public Housing and Supporting Elders) Initiative to distribute State grants for
the preservation of State public housing and the encouragement of cooperation between local Housing
Authorities and local service agencies for the benefit of seniors occupying public housing. In a
competitive process, Lexington has been awarded a grant of $1.6 million to rehabilitate kitchens and
baths at Vynebrook Village. The Town's submission was a collaboration between the LHA, Lexington's
Human Services Department and Enhance Asian Community on Health, Inc. (EACH), a non-profit health
service agency. This substantial grant will help defray expenses generally met with local CPA funds.
The Lexington Housing Assistance Board (LexHAB) is unique to Lexington. It was created in 1983 by
the Selectmen, who were concerned about the need for affordable and transitional housing for Lexington
residents experiencing economic difficulties. With initial contributions from the developers of the Potter
Pond condominium, and later, the Brookhaven Life-Care Living Facility, LexHAB began acquiring
rental-housing units, which now total 71. They are administered by the volunteer nine-member Board,
which uses rents to maintain and improve the units as needed. LexHAB also maintains a fund balance that
may be used to build new units or to purchase units on which the deed restrictions maintaining their
affordability may expire. (See Article 10(m)for this ATM's request.)
Lexington's Subsidized Housing Inventory (SHI) The housing units administered by the LHA and
those LexHAB units that have been assigned under the State's lottery procedure all count on Lexington's
SHI. Including all rental units, as permitted by statute,the Town's SHI stood at 11.2% at the 2010 Federal
census. However, as 75% of the Town's rental units are not actually deed-restricted, the true percentage of
Lexington housing units that are affordable to households below the AMI is closer to 5%.
As the Town's inventory of market-rate units increases more rapidly each year than do deed-restricted
units, there is concern that in this year's decennial census, Lexington's SHI will fall below the statutorily
required 10%. In that event, the statute provides that private developers who deed-restrict 25% of the
units in their projects will not be subject to the density restrictions of Lexington's zoning bylaw, allowing
them to build larger and more densely sited subdivisions than Lexington would otherwise allow.
The Community Preservation Act(CPA) (see further information starting on Page 6)provides that 10%
of each year's revenue under the Act (i.e., the designated tax-surcharge revenue, the State contribution,
and interest earned on the Lexington Community Preservation Fund (CPF)) be allocated for community
(low or moderate income) housing. Since Lexington's adoption of the Act in 2006, CPA funds have been
the primary means of adding affordable units to Lexington's inventory. Town Meeting has approved
LexHAB requests for CPA allocations to purchase and rehabilitate existing homes, as well as to build
new units, both of which are then deed—restricted and rented to eligible households.
• LexHAB's Local Initiative Project (LIP) for construction of two three-unit buildings on Lowell
Street, near the former Busa Farm, is largely complete. LexHAB is currently looking for ways to
close a funding gap of approximately $300,000, which is needed for driveways, appliances, and
other peripheral parts of the project.
• Renovation of the Wright farmhouse at 241 Grove Street as an affordable unit is fully funded and
remains underway. Work is proceeding with the help of Minuteman High School and is expected
to be completed this sprint.
37
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
CPA-Funded Community Housing 5-Year Appropriation History
(All Sources)
FY2016 FY2017 FY2018 FY2019 FY2020
Greeley Village Renovations (LHA)i $263,250 $56,712
Development of community housing at Busa
Farm on Lowell St(Farmview) (LexHAB)2'3 $1,400,000
Property Purchase 241 Grove Street
(Town)4 $241,020
Purchase of an affordable unit at Keeler
Farm (LexHAB) $185,000
Affordable Units Preservation (Pine Grove
Village/Judge's Road) $1,048,000
Totals 241,020 448,250 1,104,712 1,400,000 0
1FY2014:Total project cost was$190,734 of which$18,000 was paid by a State DHCD grant; FY2017:Total project
cost was$317,013 of which $53,763 was paid by a State DHCD grant. FY2018: Supplemental funding to fund included
replacement of porch decking.
2The 2014 ATM voted to add the requested sum of$750,000 to funds already held by LexHAB: $84,653 in unused
funds from the FY2012 allocation and $450,000 in unused funds from the FY2013 allocation;for a total of$1,284,653
for use in building community housing at the Busa Farm site—a Town property acquired with CPA funds in 2009.
3The 2018 ATM provided supplemental funding as multiple factors increased the development cost. (See this
Committee's report to the 2018 ATM, Page 45,Article 10(j),for those factors.)
4Purchase of Parcel 2 of 43,446 sq ft Oust under 1 acre)was authorized at the 2015 ATM,Article 9. Closing date was
February 11,2016.The purchase price was$520,000 and$98,000 was needed for purchase-associated costs.The
acquisition is for both Open Space(Conservation)and Community Housing.The allocation of area and the same
proportion of the total cost are 16,954 sq ft(39%)and$241,020 for Community Housing. (See Open Space&
Conservation for the balance of the area and the cost.)
Planning
The mission of the Planning Board and the Planning Department is to envision the Lexington that will
best serve the needs and preferences of its residents and to realize that vision by managing growth and
change. Among its responsibilities is transportation planning.
Transportation Safety Group (TSG). This working group, appointed by the Town Manager, receives
input from the citizens, the Commission on Disability, and the Bicycle, Sidewalk, and Transportation
Advisory Cominittees. It brings proposed projects or regulation changes to the Town Manager. Funding
requests for project design come from the Planning Department, which manages appropriations at the
development stage.
For the past three years the TSG has been funded at $100,000 annually to allow it to address relatively
small and short-term projects without requiring individual requests to Town Meeting. See Article 120) for
this ATM's request.
Hartwell Avenue Commercial District. The 2009 ATM approved the Planning Department's request to
create a Traffic Management Overlay District (TMOD) for the Hartwell Avenue commercial corridor.
The FY2011 ATM voted to create a TMOD Stabilization Fund to receive mitigation payments from
commercial developers. The 2019 fall STM approved the amounts of$1,250,000 to be funded by debt,
and $250,000 to come from the TMOD Stabilization Fund to pay for a 25% design of a major
Transportation Improvement Project (TIP) for this commercial area. (That fund has a balance of$98,143,
including interest, as of March 12th of this year.) The Project will address travel lanes, multi-modal paths
and bike lanes, center medians, pedestrian crossings and accommodations, and reconstruction of major
intersections at Route 4/225 (Bedford Street), Hartwell Avenue, and Wood Street. Taking this initial
planning action is expected to keep Lexington in the queue for State and Federal funding for this project,
hopefully during the 2024-2029 window.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
The 2017 ATM approved funding of a project for a safe and accessible crosswalk at the Bedford and
Eldred Streets intersection. The design has been approved by the Massachusetts Department of
Transportation and work on this project has been completed by DPW.
Town Comprehensive Plan. The 2017 ATM approved funding to undertake an update of the Town's
Comprehensive Plan which was last completed in 2003. The Plan covers Land Use, Housing, Economic
Development, Natural and Cultural Resources and Transportation. A task force of staff, citizens, and
Town officials is moving forward with this work, holding public forums on transportation, housing, and
economic development.
Planning 5-Year A ro riation History
Program FY2016 FY2017 FY2018 FY2019 FY2020
Transportation Mitigation $100,000 $100,000 $100,000
Comprehensive Plan 302,000
Totals $0 $0 $402,0001 $100,0001 $100,000
Economic Development
The Economic Development Office serves as a liaison between businesses and local government. It works
to retain and expand local businesses by providing information, conducting research, and leveraging State
economic development tools and resources to improve the business environment. The Office maintains
relationships with State-level partners for business development and infrastructure investment
opportunities. The Office seeks to develop economic opportunities from tourism, and maintains and staffs
the Lexington Visitors Center with sales revenue generated from the Visitors Center gift shop.
Visitors Center. Construction of a new Visitors Center is due to be completed in April, 2020, with a
grand opening scheduled for this April 15'b. All exterior plantings are expected to be completed by this
June 1`t.
Center Streetscape. At the fall 2018 Town Meeting, funds were appropriated to bring this long-running
project to 75% design. The 2019 ATM appropriated $9,101,730 to allow the Town to seek construction
bids with a planned construction schedule from fall 2021 to spring 2024. The Town continues to seek
grants to defray this cost to whatever extent possible. No further funds are sought at this time.
There have been three projects related to parking spaces in Town; none of which were supported for
FY2021 funding. This Committee's positions on all three projects are in its 5YCP. (See one on Page 11,
with footnote 2, and two on Page 12,with footnote 14.)
Battle Green Master Plan. Progress on the Battle Green Master Plan Phase 3 had been deferred until a
timetable could be confirmed for the Lexington Center Streetscape project. The 2019 ATM approved
$253,394 in CPA funds to cover approximately one half of the remaining work. See Article 10(c) for this
ATM's request.
Economic Development 5-Year Capital Appropriation History (All Sources)
Program FY2016 I FY2017 I FY2018 I FY2019 I FY2020
Grain Mill Alley $18,0001 $127,838
Totals
39
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
blank
40
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
2020 ATM Warrant-Article Explanations and
Recommendations
Note: The CEC Approves all the Requests
Cites of the "Town Warrant" refer to the "Town of Lexington Warrant for the 2020 Annual
Town Meeting", March 23, 2020. Cites of the `Brown Book" refer to the "Town of Lexington
Fiscal Year 2021 Recommended Budget &Financing Plan", February 21, 2020
Article 10:Appropriate the FY2021 Funds Funding Committee
Community Preservation Committee Requested Source Recommends
Operating Budget and CPA Projects
(Multiple Categories) $6,352,089 CPF (Cash) Approval(6-0)
Amount Funding Committee Recommends
Project Description(Category) Requested Source
(a)Archives and Records
Management/Records Conservation& $20,000 CPF (Cash) Approval (6-0)
Preservation Historic Resources
"This is an ongoing request to fund the conservation and preservation of historic municipal documents
and records and to make them available on the Town's digital archives. The FY2021 request will include
selected Colonial Tax Warrants, an 1873 Tax Book, Police Department Journals from 1874-1909, and
Valuation Books from 1916-1918. Significant progress has been made in preserving Lexington's historic
documents but there remains a continuing need to preserve records from the early 1900s and make them
accessible. It is projected that this will be a yearly request for treatment/digitization/inicrofilming of
records. The preservation and conservation of permanent records for archiving creates the basis for
documenting Lexington's history for the future."
[Brown Book, Page XI-19]
Amount Funding Committee Recommends
Project Description(Category) Requested Source
(b) Restoration of Margaret Lady of
Lexington Painting(Historic $9,000 CPF (Cash) Approval (6-0)
Resources
"This request would restore the 1867 "Margaret Lady of Lexington"painting, by an unknown artist. The
painting was gifted to the trustees of the Cary Memorial Building by Mr. Elwyn G. Preston, and has been
on display inside the Cary Memorial Building since October 1928. The painting is in fair-poor condition,
both aesthetically and structurally. If funded,restoration work is anticipated to commence in January
2021, with completion by June 2021."
[Brown Book, Page XI-19]
This is handled as a Capital project for administrative convenience, but is less than the threshold for that
characterization.
Project Description(Category) Amount Funding Committee Recommends
Requested Source
(c) Battle Green Master Plan—Phase 3 $317,044 CPF (Cash) Approval (6-0)
Historic Resources
"The FY2021 request is for the final portion of a three phase Battle Green Master Plan implementation.
Phases 1, 2 and half of Phase 3 have been funded with work scheduled for fall 2019 and spring 2020.
Originally, full funding for Phase 3 was requested in FY2020, but CPA funding constraints caused a
41
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
portion of the project to be deferred until FY2021. This final installment will address lights and the
remaining pathway, monument and landscaping work."
[Brown Book, Page X1-17]
Project Description(Category) Amount FundingRequested Source Committee Recommends
(d) Conservation Land Acquisition N/A N/A Approve Indefinite
(O en Space) Postponement 6-0)
Negotiations with the owners are ongoing.
Project Description(Category) Amount FundingRequested Source Committee Recommends
(e) Daisy Wilson Meadow $22,425 CPF (Cash) Approval (6-0)
Preservation(Open Space)
"This request is a continuation of the Conservation Commissions Meadow Preservation Program to
preserve approximately 5 acres of meadow at the Daisy Wilson Meadow. The preservation will improve
passive recreation opportunities, enhance wildlife and plant habitat, and create a renewed connection to
Lexington's history through the recovery of stone walls and scenic vistas."
[Brown Book, Page XI-15]
Project Description(Category) Amount FundingRequested Source Committee Recommends
(f) Wright Farm Site Access Planning
and Design(Open Space) $69,000 CPF (Cash) Approval (6-0)
"This request is for planning and design funds for Wright Fann. The project proposes to build on the
existing planning that has been done for the Wright Farm barn property by engaging a consultant to
develop a site access and design plan with cost estimates for conservation land access, parking and trail
access. The barn is in process of being transferred to the Conservation Commission to be managed
alongside the 12.6 acre Wright Farm Property. The Commission is currently engaged in long-term
planning for the entire facility with the possibility of converting the barn into an environmental education
center; possibilities exist to use the renovated space for events or to house the offices of local
conservation organizations."
[Brown Book, Page XI-15]
This much-welcomed step forward would enhance the utility of the purchased property.
Project Description (Category) Amount Funding Committee Recommends
Requested Source
(g)Athletic Facility Lighting $450,000 CPF(Cash) Approval (6-0)
Recreation
"This request is to complete the Athletic Facility Lighting project at the Gallagher Tennis Courts, Center
basketball courts, and Town Pool Complex. Funding for this project was approved at the 2018 Annual
Town Meeting and the scope called for the upgrades to be completed at these locations, as well as the
Center#1 baseball field and Center#2 softball field. However, work was only completed at Center#1 and
Center#2 since the bid came in over-budget."
[Brown Book, Page X1-16]
This is, in effect, a supplemental funding to what had been the project scope, that included the scope of
this request, for which $975,000 funding was passed at the 2018 ATM under Article 10(g) on a vote of
148-0-1.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description(Category) Amount Funding Committee Recommends
Requested Source
(h)Park Improvements—Hard Court
Resurfacing—Valley Tennis Courts $100,000 CPF(Cash) Approval (6-0)
Recreation
"This ongoing program provides funding for resurfacing, painting and striping the hard court surfaces at
Recreation facilities. These facilities include neighborhood Basketball Courts, Center Track and Tennis
Courts at the Center Complex, Clark Middle School, Adams Park and Valley Park. The FY2021 funding
request will resurface, paint and re-stripe the Valley tennis courts, install a new bike rack and pave the
parking area and stone dust path. These repairs of hard court surfaces will increase their quality and
safety."
[Brown Book, Page XI-16]
Project Description(Category) Amount Funding Committee Recommends
Requested Source
(i)Park and Playground
Improvements—Sutherland Park $95,000 CPF (Cash) Approval (6-0)
Recreation
"This request will update and replace playground equipment and install a bike rack at Sutherland Park.
The proposed improvements will renovate and rehabilitate existing safety surfacing and equipment so that
the site will be in compliance with the Consumer Product Safety Commission (CPSC), the American
Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). Additionally,
at the recommendation of the ADA Compliance Study that was completed in 2017, the surfacing tiles at
the entrance of the playground will be reset, an accessible route to the dugouts at the baseball field will be
created, and an accessible path will be extended from the existing asphalt path to the water fountain near
the entrance of the park."
[Brown Book, Page XI-16]
Project Description(Category) Amount Funding Committee Recommends
Requested Source
(j) Park Improvements—Athletic
Fields—Harrington, Bowman, and $370,000 CPA(Cash) Approval (6-0)
Franklin Field Recreation
"This ongoing multi-year capital program is to address safety and playability concerns as well as provide
adequate and safe field conditions. This program funds improvements to athletic fields, including
renovations to natural turf, drainage, new irrigation systems, and site amenities including benches and
backstops. The FY2021 funds will be used for such improvements to the Harrington Elementary School
Field. Based on recommendations from a 2017 ADA Compliance Study, the gravel driveway from
Lowell Street will be paved to provide more accessible parking and a formal entrance, an accessible route
will be created from the school drive to the team areas, and the team areas will be renovated to provide
more appropriate wheelchair space. In addition, new in-ground irrigation systems will be installed at the
Bowman and Franklin School fields. if approved, renovations will begin in the Fall of 2020."
[Brown Book, Page X1-16]
43
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description(Category) Amount Funding Committee Recommends
Requested Source
(k)Parker Meadow Accessible Trail $551,026 CPA(Cash) Approval (6-0)
Construction(Recreation)
"This request will fund construction of a universal accessible passive recreation trail system at Parker
Meadow Conservation Area, a 17-acre parcel located near Lexington Center with access off the
Minuteman Bikeway. Design funds were approved at 2014 Annual Town Meeting."
[Brown Book, Page XI-15]
Project Description(Category) Amount FundingRequested Source Committee Recommends
(1) Lexington Housing Authority—
Greeley Village Community Center $130,000 CPA(Cash) Approval (6-0)
Preservation(Communis Housing)
The Lexington Housing Authority (LHA) seeks funding for the preservation of the Greeley Village
community building, a two- story wood and steel frame building that provides TV, Wi-Fi, and kitchen use
for residents, as well as housing laundry units and an emergency generator. Both floors are wheelchair
accessible, with an on- grade approach to a concrete apron around the building foundation and a ramp
leading to an open balcony surrounding the second-floor meeting room. The project consists of replacing
the windows and exterior doors as well as preserving the ramp, decking structures and the second level
porch."
[Brown Book, Page XI-20]
Project Description(Category) Amount FundingRequested Source Committee Recommends
(m) LexHAB-116 Vine Street
Design Funds See Below $100,000 CPA(Cash) Approval (6-0)
"The Lexington Housing Assistance Board (LexHAB) requests funds to design affordable housing at 116
Vine Street (Leary Fann) to include reviewing reuse of the Hosmer House at the site. The original
purchase of the 14.2 acre parcel preserved the land for conservation, and reserved a 30,000 square foot lot
(0.7 acres) with frontage on Vine Street to create affordable housing. In May 2011, the Leary Property
Community Housing Task Force final report recommended that five or six units of affordable housing be
built in one or two structures with LexHAB as the developer. This request is the first of a three phase
public construction project. Funding for phase 1 will be used to select a design team,meet with neighbors
and stakeholders, and develop the project scope, budget and schedule. A recommendation will then be
made for moving the project into Phase 2 construction documentation and Phase 3 construction."
[Brown Book, Page XI-19]
Project Description Amount Funding Committee Recommends
Requested Source
(1) (Community Housing) 75,000 CPA(Cash) Approval(6-0)
This Committee is pleased that action will finally start to fulfill the clear intent for community housing
demonstrated when that property was purchased under the 2009 Annual Town Meeting Article 12. We
appreciate that, from day 1, there have been significant challenges to crafting that housing; however,
allowing about 8 years of inaction since the Task Force report is disrespectful to those who supported
having the purchase serve the purpose of such housing along with the conservation objective. We have
repeatedly pleaded, to no avail, for action on that housing. This Committee hopes each of the three
funding phases now proceeds steadily to achieve the intended housing.
44
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description Amount Funding Committee Recommends
Requested Source
(2) (Historic Resources) $25,000 CPA(Cash) Approval (6-0)
Although there is no broad-based consensus on what to do with the Hosmer House once it is outside the
footprint of a new Police Headquarters, if still sited at the same location as the current Headquarters and
with no other option in hand, this Committee applauds having information on whether relocation to the
Vine Street is viable. The intent to continue to investigate other solutions is welcomed, including a move
to a temporary location on temporary supports until a more-permanent solution is defined.
Project Description(Category) Amount Funding Committee Recommends
Requested Source
n CPA Debt Service (Multiple) $3,968,594 CPF Cash Approval 6-0
(Brown Book,Page X1-11, Table VI)
CPA Debt Service
Wright Farm Acquisition $351,050
Community Center Acquisition $880,100
Cary Memorial Building Upgrades $786,000
Center Track & Field Reconstruction $1,951,444
Total 3,968,594
See the CPC Report to 2020 Annual Town Meeting, February 27, Pages 25-26, with more information on
those debt fundings.
Project Description(Category) Amount Requested Funding Source Committee Recommends
(o)Administrative Budget $150,000 CPF (Cash) Approval (6-0)
Administrative
(Brown Book,Page X1-12, Table VIII, *footnote)
Of the request:
• $50,000 is for the planning, legal, survey and appraisal work associated with the acquisition of
open space. Such funds will enable the Conservation Commission to complete the due diligence
required to prepare for a land acquisition. While other Town projects use "study monies" to
investigate the benefits of a particular project, the Conservation Commission does not have the
advantage of this type of lead-time. It must often act quickly to evaluate a property through legal,
survey and appraisal work. Without designating these funds for open space planning, the CPC's
charge of allocating a portion of its revenues to open-space preservation would be hindered.
0 The remaining $100,000 funds are for administrative, legal, membership, and advertising
expenses. Included are funds for a year-round, 3 days/week, administrative assistant (the Town's
GF covers the other 2 days) and $7,900 for membership in the Community Preservation
Coalition, a Statewide, non—profit, organization working on behalf of communities who have
adopted the CPA.
If any of these appropriated Administrative Budget funds are not required by the end of the fiscal year,
that balance will become part of the Undesignated Fund Balance and, thus,part of the CPF's total amount
available for later appropriation.
45
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Article 11:Appropriate for Funds Requested FundingCommittee Recommends
Recreation Capital Source
Projects $180,000 R&CP EF (RE) Approval(6-0)
Project Description(CPA Category) Amount Funding Committee Recommends
Requested Source
(a)Pine Meadows Clubhouse R&CP EF
Renovation $100,000 RE Approval (6-0)
"This request is for design and engineering costs associated with renovation of the clubhouse at Pine
Meadows Golf Club. The clubhouse was constructed prior to the Town's acquisition of the course in
1988, and is in need of a complete renovation. Work is anticipated to include renovating the main
concourse area and the bathrooms, including plumbing and fixtures, replacing the roof, and making the
building ADA-compliant."
[Brown Book, Page XI-15]
Project Description(CPA Category) Amount Funding Committee Recommends
Requested Source
(b)Pine Meadows Equipment $80,000 R&RCE)EF Approval (6-0)
"This request will purchase a new fairway mower and a top dresser machine to replace existing
equipment acquired in 2012 and 2001. The life expectancy of a fairway mower is 10 years and 15 years
for a top dresser. The new equipment will ensure proper maintenance of the turf, improved pace of play,
and superior playing conditions."
[Brown Book, Page XI-16]
Article 12:Appropriate.for Fundingor Funds Requested Committee Recommends
Municipal Capital Projects Sources
and Equipment $6,758,526 See Below Approval(6-0)
Project Description Amount Funding Committee Recommends
Requested Source
aO Ambulance Replacement $325,000 GF(Free Approval (6-0)
Cash)
"The Fire Department's ambulance replacement program attempts to rotate ambulances every three years.
The new vehicle runs as the primary ambulance, moves to the secondary position and finally to
mechanical back-up status. At the end of the nine-year rotation, the mechanical back-up vehicle has
roughly 150,000 miles on it and completes more than 9,000 medical transports. This FY2021 request will
fund the purchase of a new ambulance with the mechanical back-up ambulance being traded
[Brown Book, Page XI-15]
Project Description Amount Funding Committee Recommends
Requested Source
bO Athletic Fields Feasibility Study $100,000 GF (Free Approval (6-0)
Cash)
"Funds for a feasibility study for 14 town-owned properties are requested. The study is intended to
consider improvements to the properties that may include converting natural grass to synthetic turf,
46
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
installing lighting, or reorienting existing fields. It is anticipated that the results would prioritize proposed
improvements,which would serve as the basis for future capital requests."
[Brown Book, Page X1-16]
Project Description Amount Funding Committee Recommends
Requested Source
$75,000 GF
(c) Hydrant Replacement Program $150,000 (Free Cash) + Approval (6-0)
$75,000 Water
EF (RE)
"This is an ongoing replacement program designed to maintain the integrity of the fire protection system
throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing
replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire
Departments. Based on discussions between the two departments, the target goal is to replace approximately
60 hydrants per year at a cost of$2,500 per hydrant. The Town of Lexington has 1,500 fire hydrants in its fire
protection system; a total of 67 hydrants were replaced in FY2019."
(Brown Book,Page XI-18)
Project Description Amount Funding Committee Recommends
Requested Source
(d) Storm Drainage Improvements $385,000 GF (Free Approval (6-0)
and NPDES Compliance Cash)
"This is an annual request to replace and supplement existing drainage structures, issues typically
uncovered during roadway related construction activity. Funds will also be used for continued compliance
with the Environmental Protection Agency (EPA) Phase 11 regulations which help improve the water
quality of Lexington's streams and ponds. Approximately $115,000 of this funding request is for
compliance with the construction related portions of the National Pollutant Discharge and Elimination
System (NPDES) minimum control measures as mandated by the EPA in the stormwater general permit.
The increase is due to the release of the new permit that requires the Town to comply with additional
requirements which include illicit discharge detection and elimination,best management practices (BMP),
installation, and retrofits. The remaining $270,000 will be used to repair/replace drainage structures
encountered during road construction, repair other drainage areas of concern in the Town and improve
stormwater issues discovered during NPDES investigation work. Illicit discharge detection has been
ongoing in the Vine Brook and Mill Brook areas where contamination has been identified. The pre-
emptive repair of existing drainage structures will reduce damage to structures themselves, existing
pavement, and private and public property."
(Brown Book,Page XI-18)
More information about this project is in the section titled Programs, Public Works, Stormwater
Drainage and the NPDES, on Page 25.
Project Description Amount Funding Committee Recommends
Requested Source
(e) Sidewalk Improvements $800,000 GF (Debt) Approval (6-0)
This request seeks funds to rebuild and/or repair existing sidewalks that are in poor condition. DPW (in
conjunction with various committees and town departments) generates a list each year of sidewalks most
in need of repair/replacement,based on four determining factors:
1)is the sidewalk unsafe for travel due to trip hazards, defects, etc.
2)is the sidewalk within the Safe Routes to School Program
3)is the volume of pedestrian traffic heavy, light or average
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
4)Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching
DPW currently reviews the condition for 30% of town sidewalks annually, which is used to identify the
work to be done. Sidewalks considered for FY2021 funding include:
• East Street from Lowell Street to Grant Street
• Mass Ave. from Antony Park to Percy Road (East Side) • Worthen Road from Waltham Street to
Kendall Road
• Lowell Street from Woburn Street to Maple Street
• Cherry Street
•Ingleside Road
• Stetson Street
• Reconstruction of Ramps, Townwide
•Abernathy Road
• Carnegie Place
• Tidd Circle
The following table presents the recent history of Sidewalk appropriations:
IFY2014*1 FY2015 FY2016 FY2017 I FY20181 FY20191 FY2020
$ 400,0001$ 400,0001$ 600,0001$ 600,0001$ 800,0001$ 800,0001$ 800,000
*Does not include $200,000 of a$600,000 appropriation that was designated for the construction
of a Hartwell Avenue mixed use path.
(Brown Book,Page XI-6)
The preliminarily proposed work using FY2021 funding would total more than 17,000 linear feet, and
includes design(as needed), as well as reconstruction of existing sidewalks in residential areas.
More information about this project is in the section titled Projects, Public Works, Sidewalks on Page 22.
This Committee applauds that the funding request continues to be in the range of the earlier-explained
recommendation by our sidewalk consultant to require, in current year dollars, $750,000 just to maintain
current conditions and$825,000 to enhance both quantity and quality.
Project Description Amount Funding Committee Recommends
Requested Source
$1,038,000 GF
(Debt) +
$275,000
(f) Equipment Replacement $1,368,000 Compost RF Approval (6-0)
Debt+Water
EF (RE)
$55,000
"This is an annual request to replace equipment that is beyond its useful life and whose mechanical
condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an
inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and
specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other
projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's
operations would be handicapped due to equipment down time and excessive repair costs.
"Each piece of equipment is inventoried with original and current replacement cost, state of condition and
replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer
recommendations and use(type and duration).
"The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is
assessed as to its mechanical condition and work requirements. The systematic replacement program
defines what equipment is expected to need replacement during the next five years with the intent of
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment
Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and
Director of Public Works.
"The FY2021 request,by funding source, is shown in the table below.
Equipment GF Debt Compost water RE Total
Revolving
F550 Flatbed/Crane with Snow Plow-Highway $ 115,000 $ 115,000
F450 Utility body with Plow-Highway $ 110,000 $ 110,000
CAT Loader- Compost $ 275,000 $ 275,000
Winter Brine System- Highway $ 213,000 $ 213,000
6 Wheel Dump Truck- Highway $ 330,000 $ 330,000
6" Trash Pump- Water $ 55,000 $ 55,000
Aerial Bucket Truck-Public Grounds $ 220,000 $ 220,000
Electric Grass Mower-Public Grounds $ 50,000 $ 50,000
Total $ 1,038,000 $275,000 $ 55,000 $ 1,368,000
it
(Brown Book, Page XI-6, -11, &-17)
More information about this project is in the section titled Programs, Public Works, DPW Equipment on
Page 27.
Project Description Amount Funding Committee Recommends
Requested Source
(g) Townwide Signalization 000 GF (Free
-Improvements $125, Cash) Approval (6-0)
"This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal
inventory and compliance study has been completed, which includes ADA compliance, condition
assessment, signal timing, delays and prioritization recommendations. Bid documents for the intersection
of Massachusetts Avenue at Worthen Road are being prepared, with construction starting in 2020. This
funding request will be used for improvements at either the intersection of Lowell Street at East Street or
Lowell Street at North Street. The improvements will prevent equipment failure, improve traffic flow,
decrease energy consumption and allow for proper accessibility."
(Brown Book, Page Xl-18)
More information about this project is in the section titled Programs, Public Works, Townwide Signal
Improvements on Page 23.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description Amount Funding Committee Recommends
Requested Source
GF (Cash) +
$1,072,681
(h) Street Improvements $2,634,022 Chapter 90 Approval (6-0)
funds that are
not
appropriated
"This is an annual request for the street resurfacing and maintenance program. In addition to the
$2,634,022 appropriated from the tax levy, $1,072,681 of Chapter 90 funds will be utilized. (Chapter 90
funding is based on Lexington's most recent allocation and on the current state allocation of$220 million
statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and
construction of roadways and roadway related infrastructure including repair and installation of
sidewalks. A preliminary list of the streets to be repaired under this article is currently being developed. A
pavement management system is utilized to assist in analyzing the road network and selecting roadways
for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and
sidewalks, increasing their quality and safety.
Street Improvements - Financing Components 71
FY2021
2001 Override Increased by 2.5% per year $ 706,067
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $1,100,000
Additional Tax Levy Funding $ 381,871
Estimated Chapter 90 Aid $1,072,681
Total $3,706,703
Without Chapter 90 $2,634,022
(Brown Book,Page X1-17)
The State's Chapter 90 funding does not need to be appropriated.
This Committee welcomes that the total funding (includes the States Chapter 90 funds) has not dropped
from the $3,500,000 amount provided for in previous years—which makes the FY2021 request the 7`h
year in a row above the $3,000,000 level that the Town's roads consultant has recommended as the
amount needed to bring the average road conditions fully to the "Routine Maintenance" level of needed
repair. The Town's recent efforts have successfully raised the average condition of the streets and
lowered the repair backlog.
More information about this project is in the section titled Programs, Public Works, Roads on Page 21.
Project Description Amount Funding Committee Recommends
Requested Source
(i)New Sidewalk Installations $280,000 GF (Free Approval (6-0)
Cash
"This request will fund construction of new sidewalks in two locations - 1) Westminster from Lowell
Street to the Arlington Town Line, and 2) Massachusetts Avenue from Crosby Drive to approximately the
Route 95 bridge, to accommodate access to Hastings School for direct abutters who no longer have rear
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
yard access. Additional locations have been requested for future years, and may warrant having further
discussions with policy makers on cost-sharing with property owners through betterment assessments."
[Brown Book,Page X1-17]
Project Description Amount Funding Committee Recommends
Requested Source
TNC3
(j) Transportation Mitigation $16,504 Funding Approval (6-0)
,.This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG).
The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and
FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and
recommendations for various townwide transportation improvements in support of the Traffic Mitigation
Group (dissolved in 2012 and later reconstituted as the TSG). The FY2021 funds are proposed for data
collection; safety analysis to respond to resident requests; and alternative transportation education and
bike safety.
(Brown Book,Page X1-15)
This Committee endorses the reduction from an annual funding of $100,000 as it has previously
highlighted that the TSG still has $147,662.07 remaining from three prior appropriations. (This
Committee has been advised that users of the funds will be instructed that as the appropriations each year
cover the same general purpose, encumbering/expending are to cite the oldest remaining appropriation
until it has been fully encumbered/expended before citing a later appropriation.) Although low staffing
has precluded the TSG from promoting work to be done, it remains that there is no backlog of previously
vetted projects such that remaining prior funding ought to be sufficient for FY2021. This Committee did
endorse providing the TNC funding this year. (The reduction for FY2021 freed up $83,496 of GF (Free
Cash)which has been added to the funding into the Capital Stabilization Fund under Article 19.)
At present, this funding is treated as typical Capital funding in that its use is not constrained to the year
of appropriation. This Committee, however, believes this funding should be considered to be one year-of-
use funding. Its need is comparable to the funding of DPF"s `Public Facilities Bid Documents". (For
FY2021, that is in Article 16(1).) That funding is treated as funding for one year—with any unused
balance reverting to the GF This Committee hopes that FY2022 and later years will treat the
Transportation Mitigation funding as one year funding.
Project Description Amount Funding Committee Recommends
Requested Source
(k) Municipal Technology $100,000 GF(Free Approval (6-0)
-Improvement Program Cash
"This FY2021 capital request is part of a multi-phase program to enhance the Town's network storage
capabilities. Previous appropriations have funded the initial installation and subsequent expansion of
server area network (SAN) equipment in the server rooms at both the Town Office Building and 201
Bedford Street. These appropriations also funded the purchase of necessary software to assist with file
storage, archiving and discovery. The FY2021 request will expand data storage and management capacity
and will expand data backup capacity to match the file storage growth. In addition to SAN needs,
equipment will be purchased to assist with data transfer to Cloud services and Cloud backup and Disaster
Recovery needs. The need for the equipment is driven by rapidly growing data sets and unstructured files
3 TNC ("Transportation Network Company") refers to rideshare companies such as Uber and
Lyft. Surcharges on each ride are shared between the State and the municipality.
51
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
due to email archiving requirements under State Public Records Laws. This capital will provide the ability
to continue to support the Town's application and storage needs."
(Brown Book,Page XI-18)
Project Description Amount Funding Source Committee Recommends
Requested
(1)Application Implementation $325,000 GF (Free Cash) Approval (6-0)
"This capital project is for large application migrations and implementations. The FY2021 request covers
a number of initiatives - 1) purchase site licensing for Microsoft Office 2019 to allow deferral of
Microsoft Office 365 for a few years, 2) purchase additional Laserfiche licensing to enable adoption of
workflow to eliminate paper processes, 3) replatform the Town of Lexington website to improve website
capabilities and functionality, and 4) upgrade the Assessors database and application (called VISION) to
the new version."
(Brown Book,Page XI-19)
Project Description Amount Funding Committee Recommends
Requested Source
(m)Phone Systems & Unified $150,000 GF (Free Approval (6-0)
Communications Cash
"The purpose of this multi-year capital funded project is to replace aging equipment or add new
equipment to the Town's core voice and data network. The FY2021 capital request is for replacement of
some end-of-life core equipment installed at the beginning of the Voice Over Internet Protocol (VOIP)
project. In addition to the replacement of existing hardware, this request covers migration to the current
license structure and current software licensing."
[Brown Book, Page XI-19]
Funds Requested FundingCommittee Recommends
Source
Article 13:Appropriate for
Water System $2,000,000 Water
Improvements $2,200,000 EF (Debt)/$200,000 Approval(6-0)
Water User
Charges
"This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains,
deteriorated service connections and eliminates dead ends in the water mains. Work is underway and
nearing completion for a significant 16" water main installation on Hartwell Avenue. Design is in
progress for several other roadways including Peacock Farm Road and Eldred Street.
"The Town has also completed a hydraulic model for the entire distribution network and an asset
management plan for replacing the Town's aging water infrastructure that will ensure a proactive
approach for keeping Lexington's water both safe and reliable. The model identifies areas of
vulnerability, water aging, and those areas with low volumes and pressures, and the asset management
plan recommends the replacement of 1% of our water mains on an annual basis. The FY2021 funding
request for this annual program has been increased to meet these recommendations.
"Beginning in FY2021, funding for this ongoing capital replacement program will be gradually shifted to
being funded by Water user charges, with an ultimate goal of transitioning the entire program to cash
funding over 11 years. While rate payers may pay slightly higher water rates in the short-term, significant
debt service savings will be realized, resulting in lower overall costs in the long-term."
(Brown Book,Page XI-8 & -18)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
More information about this project is in the section titled Programs, Public Works, Water Distribution
System on Page 23.
Article 14:Appropriate for Funds Requested FundingCommittee Recommends
Wastewater System Source
Improvements $1,401,200 See Below Approval(6-0)
Project Description Amount Funding Committee Recommends
Requested Source
$900,000
Wastewater
(a) Sanitary Sewer System EF (Debt)/
Investigation and Improvements $1,000,000 $100,000 Approval (6-0)
Wastewater
User Charges
"This is an annual program that provides for rehabilitation of sanitary sewer infrastructure. Work will
include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow
and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue
on sewers throughout town, including those in remote, hard to access areas. A significant lining project in
the Dunback Meadow area and the Bow Street area along Mill Brook, has been completed. Near term
rehabilitation is anticipated in sewer basins 1, 6, 7 and 8, followed by investigations in subareas 3 and 9.
These capital investments improve the operation of the sewer system, reduce backups and potential
overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter.
"Beginning in FY2021, funding for this ongoing capital replacement program will be gradually shifted to
being funded by Wastewater user charges, with an ultimate goal of transitioning the entire program to
cash funding over 10 years. While rate payers may pay slightly higher wastewater rates in the short-term,
significant debt service savings will be realized, resulting in lower overall costs in the long-term."
(Brown Book,Page XI-9 &-18)
More information about this project is in the section titled Programs, Public Works, Wastewater System
on Page 24.
Project Description Amount Funding Committee Recommends
Requested Source
(b)Pump Station Upgrades $401,200 Wastewater Approval (6-0)
EF (Debt)
"This is an ongoing program to upgrade Lexington's ten sewer pumping stations. A 2013 evaluation and
capital plan was developed for the Town with the assistance of Wright-Pierce, including a detailed
engineering survey of the pump stations. The survey helped determine current and future needs, timetable
and probable costs for the proposed work. The Worthen Road pump station construction is complete.
Both the Marshall Road and Constitution Road pump stations are under construction. Design for the
Hayden Ave pump station is underway and will be followed by construction. It is anticipated that the
North Street and Bowman Street pump stations will be next in line for design; however, stations are
constantly monitored and schedules adjusted to meet more urgent needs. The goal of this program is to
upgrade all the pumps and support systems to enable better energy efficiency and avoid emergency
expenditures."
(Brown Book,Page XI-9)
The Committee applauds the Town for continuing to make progress in adding backup power to the
Town's pump stations; this year's work will add a generator to the North Street station.
53
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
More information about this project is in the section titled Programs, Public Works, Wastewater System
on Page 24.
Article 15:Appropriate for Funds Requested Funding Committee Recommends
School Capital Projects Source
and Equipment $1,299,246 GF (Free Cash) Approval(6-0)
"This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an
instructional and administrative tool. The request will increase student access to devices to allow for
innovative learning methods that integrate supportive technologies, problem-based approaches and higher
order thinking skills.
"This capital improvement project for FY2021 would provide funding for the following:
"Tech Workstations - $185,350 is requested to replace staff workstations and peripheral devices (laptops,
desktops,printers and monitors).
"1:1 Middle School Program - $221,000 is requested to fund Chromebooks for 6th graders entering
Diamond and Clark Middle Schools, which will follow them through middle school.
"1:1 at LHS - $176,800 is requested to purchase Chromebooks for 9th graders, which will follow them
through high school.
"STEM/STEAM/Computer Science- $49,200 is requested to update the Music Computer Lab at LHS and
purchase STEM/STEAM based curricular materials.
"Interactive Projectors/Whiteboard Units and Document Cameras - $238,896 is requested to replace 48
interactive projectors districtwide. This equips buildings with either a touch-activated interactive system
with a new ceramic whiteboard and speakers, or an interactive TV. The replacements will begin with the
oldest model per school until all systems are within a 4-year window with all of the same functionality.
The request will also replace 28 document cameras at Bowman Elementary School, with remaining
schools planned in future years.
"District and Building Network Infrastructure - $248,000 is requested to replace end of life WAPS
(Wireless Application Protocol), switches and POEs (Power over Ethernet) districtwide.
"Server/Storage Infrastructure - $180,000 is requested to replace 6 cache servers to support online
computer-based testing at the elementary schools, a second virtual server to allow for additional in-house
file storage capacity, as well as additional cache servers needed to support online computer- based testing
at the middle and high schools."
(Brown Book,Page XI-13)
This Committee commends LPS for the detailed material supporting this request including a detailed
5—year plan.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Article 16:Appropriate for Funds Requested FundingCommittee Recommends
Public Facilities Capital Source
Projects $7,245,399 See Below Approval(6-0)
More information about many of these projects is in the section titled Programs, Public Facilities on
Page 29.
Project Description Amount Funding Committee Recommends
Requested Source
(a) Police Outdoor/Indoor Firing $125,000 GF (Free Approval (6-0)
Ran e—Hartwell Avenue Cash)
"The Police Department is requesting funds to produce a schematic design for a firing range at the
Hartwell Avenue Composting facility to replace the current outdoor range at the facility which is no
longer adequate, and the indoor range which will not be rebuilt in the new Police Station. Given the
importance of`use of force' training for police officers, there may be an opportunity for construction to
be funded by state and/or federal grants. Availability of those grants may not be known until a more
detailed design is available. Therefore, a request for construction funding will be delayed until FY2023 at
the earliest to allow time for stakeholders to evaluate the grant potential and provide a comprehensive
assessment to Town Meeting."
[Brown Book,Page XI-13]
This Committee has long considered this to be a vital facility needed to ensure our Police force is
properly trained to meet the demands known today and with flexibility to adjust to future demands. The
Feasibility Study results acknowledge the ability to accommodate this facility at the Hartwell Avenue
compost site without significant effects on that site's other activities; now is the time to proceed with the
design. Doing so provides not only a better understanding of the likely construction costs, but provides a
definition of the facility that meets the urgently needed training and an even better basis for getting the
State and/or Federal funding materially to offset this Town's costs potentially not only for construction,
but also to offset these design costs. Further, the demand for the training that this facility provides
stretches across other, regional, police forces. Once a design is in hand, we can expect those other
municipalities will be in a position to provide funding toward this project and/or its subsequent operation
in order to avail themselves of the training that they, too, need that this facility will uniquely provide in
this region.
Project Description Amount Funding Committee Recommends
Requested Source
(b) Center Recreation Complex GF (Free
Bathrooms &Maintenance Building $100,000 Cash) Approval (6-0)
Renovation
"This request is for design and engineering costs associated with renovation of the bathrooms and
maintenance building at the Center Recreation Complex. The project will renovate the bathrooms, repair
the plumbing system, and install new fixtures. In addition,the storage area currently used by DPW staff to
maintain the athletic fields in the area, will be renovated to better support those efforts."
[Brown Book, Page X1-14]
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description Amount Funding Committee Recommends
Requested Source
(c)Public Facilities Master Plan $100,000 GF (Free Approval (6-0)
Cash
"This funding requests is for the purpose of creating a Public Facilities Master Plan for municipal
buildings and infrastructure to be combined with the School Facilities Master Plan to better inform policy
makers on future projects, total costs and potential debt costs."
[Brown Book, Page XI-13]
This Committee wholeheartedly endorses this.funding. It is crucial that we have a Townwide Plan. The School
Committee is well underway with the Schools component; this municipal Plan should be expedited and then
cooperatively merged with the Schools to achieve the desired outcome.
Project Description Amount Funding Committee Recommends
Requested Source
(d) LHS Science Classroom Space GF (Free
Mining $150,000 Cash) Approval (6-0)
"While there is a long-term plan to renovate or replace the high school, there is an immediate need to
provide sufficient space to educate students at current enrollment levels. It is projected that there will be
insufficient Science lab space in FY2021 to support the science curriculum. This request will provide
design and construction dollars to modify existing interior spaces over the Summer of 2020 to meet that
need. Furnishings and equipment will be provided from the school operating budget."
[Brown Book, Page XI-14]
Project Description Amount Funding Committee Recommends
Requested Source
(e) Townwide Roofing Program $2,010,152 GF (Debt) Approval (6-0)
"Replacing portions of the roof at Bridge Elementary School has been identified as a priority in the
Department of Public Facilities` 20-year Roof Master Plan. Water infiltration and ice dams have been ongoing
issues for the building,which will be addressed via this work. There is a possibility for funding 27-30% of the
project cost under the Massachusetts School Building Authority (MSBA) Accelerated Repair Program. If the
MSBA grant is approved,bonds will not be issued for that portion of the project, and the authorized funds will
be rescinded.
[Brown Book, Page XI-5]
The Town's SOI in the MSBA's Accelerated Repair Program for that roof was submitted on the
February 14, 2020, deadline. If the Town has expended its own funds before any MSBA-approved funds,
the latter can be posted as a reimbursement.
Project Description Amount Funding Committee Recommends
Requested Source
(f) School Building Envelopes and GF (Free
Systems $239,285 Cash) Approval (6-0)
"The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and
modifications to school buildings and systems. Specifically, the FY2021 request will be used to address
repairs of water and air infiltration issues of the gaskets, caulking, doors and windows at the Central
Administration Building, and Bridge and Bowman Elementary Schools.
(Brown Book,Page X1-14)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Project Description Amount Funding Committee Recommends
Requested Source
(g) Municipal Building Envelopes and $208,962 GF (Cash) Approval (6-0)
Systems
"This ongoing capital request, originally approved for funding in the 2006 Proposition 212 Override,
includes repair and replacement projects for the maintenance and upgrade of municipal buildings and
systems. The FY2021 request seeks funding for implementation of extraordinary repairs on the Cary
Memorial Building. The Town contracted with LDa Architecture to review the existing interior and
exterior condition. This project will repair soffit and roofing issues as well as other building envelope
issues."
(Brown Book, Page XI-14)
Project Description Amount Funding Committee Recommends
Requested Source
(h) Facility and Site Improvements $250,000 GF(Free Cash) Approval (6-0)
Notwithstanding these funds being provided with fungibility between them, this Committee expects each
project to exceed the $25,000 minimum threshold for Capital projects.
Project Description Amount Funding Committee Recommends
Requested Source
(1) Building Flooring Program $125,000 GF (Free Approval (6-0)
Cash)
"Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring
systems in municipal and school buildings. The FY2021 request will be used for hallway floors at
Harrington Elementary School, and various locations at the Public Services Building. In FY2020, the
Clarke middle school gym floor was re-poured, and a stairwell at the Diamond middle school was
replaced. A project at the Town Office Building is planned for Spring 2020. The goal of this annual
program is to ensure failing floor surfaces are replaced and are safe for all users."
(Brown Book,Page XI-14)
Project Description Amount Funding Committee Recommends
Requested Source
(2) School Paving& Sidewalks GF (Free
Program $125,000 Cash) Approval (6-0)
"This capital request provides `as needed' replacement of sidewalks, bus loops and parking areas on
school grounds. The FY2021 request will specifically fund sidewalk panel replacements and parking
and roadway improvements at the Bridge and Bowman Elementary Schools which are currently in
poor condition. Extraordinary repairs for school paving areas are necessary to maintain parking and
pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School."
(Brown Book,Page XI-14)
Project Description Amount Funding Committee Recommends
Requested Source
(i)Public Facilities Bid Documents $100,000 GF (Free Approval (6-0)
Cash
"This is an annual request for funding of professional services to produce design development,
construction documents and/or bid administration services for smaller projects in anticipation of requests
for construction funding at town meeting that have a high probability of approval. This will ensure that
57
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
both municipal and school projects can be completed in the then-current construction season, which is
particularly important for the timely completion of school building projects given the short window
between the end of school in June and the end of summer."
(Brown Book,Page XI-14)
Project Description Amount Funding Committee Recommends
Requested Source
(j)Public Facilities GF (Free
Mechanical/Electrical System $672,000 Cash) Approval (6-0)
e lacements
"This request is part of an annual replacement of HVAC and electrical systems that have exceeded their
useful lives and require replacement before excessive failures occur. The FY2021 appropriation will be
used to replace the Variable Air Volume (VAV) system at Cary Memorial Library, which is under-
performing due to the units having exceeded their life-cycle. If not replaced, the Library risks unplanned
interruptions in service and unreliable control of space temperatures for building occupants. If funded, the
project would take place in fall of 2020, after the cooling season."
(Brown Book,Page XI-15)
Project Description Amount Funding Committee Recommends
Requested Source
GF (Debt)
with debt
service
partially
funded from
Sale of
(k) Westview Cemetery Facility $3290Cemetery
Construction , ,000 Lots Fund Approval (6-0)
and partially
from GF
(Cash) (with
portion from
Burial
revenue
"In 2015 Town Meeting appropriated $50,000 for an assessment of the current building at Westview
Cemetery. The existing building serves as the cemetery office, meeting area for grieving families and
work space for maintenance staff, however, the facility has deteriorated and needs to be brought up to
code. The only significant upgrade to the building in the last 15 years has been the installation of a new
roof. Limited space does not permit private space for grieving families and the maintenance area lacks
adequate space for all equipment to be stored indoors.
"At the 2017 Annual Town Meeting $270,000 was appropriated for the design of a new building on the
Westview Cemetery grounds. FY2021 funds are requested for the construction of a new building. The
redevelopment of the building will enhance cemetery operations by providing a welcoming and private
space for families and visitors and provide staff with adequate and more efficient office space, storage
space and maintenance space.
"The request for construction funding was originally presented at the 2018 Annual Town Meeting, but
ultimately postponed for one year while the community assessed the option of including a crematory at
Westview Cemetery. The Select Board formed a special Ad Hoc Crematory Study Committee to review
this proposal, and in the Fall of 2019 the committee, after much research and deliberation, recommended
58
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
not to build a crematory at this time. The $3,290,000 request for construction funds does not include a
crematory, but it will fund a building that is designed to accommodate a future expansion."
(Brown Book,Page X1-7)
After 5 years of delays, this Committee unanimously believes it is even further overdue to start
construction of the Westview Cemetery Building. This project sought and failed to secure construction
funding at the 2019 ATM(Article 20(g)); the primary concern expressed by many Town Meeting members
was that funding was premature while the Ad Hoc Crematory Study Committee was in the midst of their
analysis of a crematory addition at the site. Now that Ad Hoc Committee has concluded a crematory
operation at Westview Cemetery is not feasible in the current regulatory, demand, and competitive
Climate, that concern has been addressed. We advise Town Meeting to refer to that Ad Hoc Committee's
Final Report to the Board of Selectmen, November 12, 2019,for more details.
Any additional delay in approving construction funding will further increase the cost of the Westview
Cemetery building. Already the failure of this project at last year's ATM has added an additional
$490,000 to the cost due to construction inflation. This building has been needed for a long time to
enhance the cemetery's maintenance and operations. Delaying construction only delays proper and
efficient operationsfior those on-going services. As noted in the above Brown Book description, the new
building's final design will accommodate a future expansion. That might be an economically viable
crematory because external conditions have changed or another facility needed by the Town.
This Committee urges you to vote in favor of this Motion.
Amount for Rescission Original Committee Recommends
Article 18:Rescind Prior Authorization
Borrowing
Authorizations N/A N/A Approve Indefinite
Postponement(6-0)
"To see if the Town will vote to rescind the unused borrowing authority voted under previous Town
Meeting articles; or act in any other manner in relation thereto.
"DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued
debt that is no longer required for its intended purpose."
(Town Warrant)
At the time of this report, no rescissions (i.e., projects that are completed without needing the remaining
borrowing authority) have been identified to this Committee so, on that basis,this Committee approves of
IP.
Note: No-longer-needed cash balances from issued debt are not a subject for rescission. Those are
normally proposed to Town Meeting for re-appropriation to later Capital Articles of a similar purpose.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Funds Requested Funding Committee
Source Recommends
Capital SF
$1,608,075 GF
(Unreserved Fund
a) Deposit$1,773,062 Balance) + Approval(6-0)
Article 19: Establish, Dissolve and $164,987 GF
Appropriate To and From (Cash)
Specified Stabilization Funds b)Withdraw$3,500,000
(SFs) to apply to debt service Capital SF Approval(6-0)
(Only those actions related to for Exempt Debt
Capital)
Affordable Housing Capital SF
c) Deposit$111,922 Brookhaven at Approval(3-2)
Lexington
Affordable
d) Withdraw $111,000 Housing Capital Approval(3-2)
SF
"To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and
from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General
Laws for the purposes of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation
Demand Management/Public Transportation, (d) Special Education, (e) Center Improvement District; (f)
Debt Service, (g)Transportation Management Overlay District, (h) Capital; (i) Payment in Lieu of
Parking; 0) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund;
(1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether
such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts
or by any combination of these methods; or act in any other manner in relation thereto.
"DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for
specific purposes and to appropriate funds therefrom. Money in those funds may be invested and
the interest may then become a part of the particular fund. These funds may later be appropriated
for the specific designated purpose, by a two-thirds vote of an Annual or Special Town Meeting,
for any lawful purpose."
(Town Warrant)
Table 10 below provides a history of appropriations into and out of the Capital Stabilization Fund and
recommendations for FY2021:
Table 10 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
Appropriated Budget
Prior Year Balance $ 8,048,466 $16,725,947 $23,203,210 $28,597,934 $ 27,727,713 $25,084,172
Appropriation into Capital Stabilization Fund $ 9,447,832 $ 6,991,205 $ 7,690,398 $ 3,560,335 $ 2,269,456 $ 1,773,062
Subtotal-Available for Appropriation $17,496,298 $23,717,152 $30,893,608 $32,158,269 $ 29,997,169 $26,857,234
Appropriation from Capital Stabilization Fund II
Excluded Debt Service Tax Relief $ (215,000) $ — $ (2,400,000) $(4,500,000)1$ (5,200,000) $(3,500,000)
Within Levy Debt Service Mitigation $ (620,567) $ (710,000) $ (324,500) $ (573,500) $ — $ —
Subtotal-Appropriation $ (835,567) $ (710,000) $ (2,724,500) $(5,073,500) $ (5,200,000) $(3,500,000)
Interest Income(as of 12131119) $ 65,216 $ 196,058 $ 428,826 $ 642,944 $ 287,004
0NO
i p a;�� �0111111 /1111, iFINIA 1171/1 BID/ E i
(Brown Book Page ix)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Part a: As discussed on Page 10, this deposit is more modest than proposed in earlier financial proposals,
but is still welcomed by this Committee.
Part b: The withdrawal from the CSF is "to provide property tax relief related to the new Hastings School,
the Lexington Children's Place and new Fire Station".-(Brown Book Page i)
Part c: An $111,922 Affordable Housing Mitigation Payment was the first of 15 annual payments
(FY2020–FY2034) to assist the Town in creating affordable/community units—a requirement of the
Memorandum of Agreement (MOU) between Lifecare, Inc. d/b/a Brookhaven at Lexington and the
Town. Those funds are currently in the Affordable Housing Special Revenue Fund. This Part will
appropriate those funds into the Affordable Housing Capital SF (AHCSF)—its first funding—and
authorize future Brookhaven payments' funds to be deposited into this SF without a Town-Meeting vote;
however, passage of this Part will require a 2/3rd vote.
Part d: This withdrawal from the AHCSF, as with any withdrawal from a SF,requires a 2/3rd vote. It is for
LexHAB to undertake multiple renovations and other Capital projects to existing units in its inventory.
While this Committee, at a meeting with one member absent, re-voted unanimously still to recommend
approval of Parts a&b, the accompanying re-votes on Parts c & d were 3-2 for approval. The minority
opposes both of those last two Parts as the Brookhaven funds would not be used toward creating new
affordable units as explicitly stipulated in the above-cited MOU for those funds. And, therefore, those
funds should be left in the Revenue Fund until they can be applied toward the use that the Town had
required. The minority holds that the fact that the AHCSF purposes include renovations (but interestingly
doesn't include "acquiring") does not justify failure to adhere to the MOU's purpose for those funds.
After those re-votes, all five members present expressed their serious concerns with how the LexHAB
request had been surfaced at such a later date and without the usual involvement of this Committee, and
that there was no public discussion by the Select Board of the usage of those Brookhaven funds contrary
to the MOD's express purpose for those funds."
General Information Regarding the CSF: Available cash would be added to the CSF by a majority vote of
this Town Meeting, with the intent that, as having been done in the past and as proposed above, the CSF
will be having continuing withdrawals, by a 2/3rd vote of Town Meetings, to mitigate the tax burden of
major capital projects. The withdrawals are expected to be in the form of amounts cited for appropriation
under the Operating Budget toward debt service—as is the case, again, for this Town Meeting—to be an
additional source, to the extent funds remain in the CSF, toward each year's projected debt service for
projects excluded from the Proposition 2% property-tax-levy limit, as approved by the voters, and—to a
much lesser degree—for debt not excluded from that limit(i.e., within the tax-levy limit).
As shown in the above table and for the purposes cited above, for FY2021 there is no proposed mitigation
from the CSF for debt service of within-tax-levy debt.
All of the Town's Specified Stabilization Funds are in addition to the Town's General Stabilization Fund.
See Appendix A for a table with information on all the Specified Stabilization Funds.
Article 20:Appropriate from Funds Requested Funding Source Committee Recommends
Debt Service Stabilization
Fund $124,057 Debt Service SF Approval 6-0
"To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to
offset the FY2021 debt service of the bond dated February 1, 2003, issued for additions and renovations
to the Lexington High School, Clarke Middle School, and Diamond Middle School, as refunded with
bonds dated December 8, 2011; or act in any other manner in relation thereto.
"DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the
2003 School Bonds from the Debt Service Stabilization Fund set up for that specific purpose."
(Town Warrant)
In August 2006, the Town received over $14 million reimbursement from the Massachusetts School
Building Authority as reimbursement toward the Town's secondary-schools renovation project. After
61
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
using over$11 million of those funds to retire short-term debt taken in anticipation of that reimbursement,
there was $2,143,079 excess reimbursement that needed to be applied toward the project's long-term
exempt debt. By Department of Revenue [DOR] regulations, these funds must be used only to offset debt
service on the outstanding bond for that exempt debt.
With the prior-years' appropriations from this fund and, over the same period interest being earned on the
amount in the fund, the latest provided balance for this year is $437,058 (which reflects the payment
made March 12, 2020). With continued, yearly, appropriation of this same amount ($124,057), there
would be an excess amount of$60,359 in the fund in FY2023. The excess amount will also be applied
against exempt debt in FY2023 as the requirement to reserve these funds was to "return" the funds to the
taxpayer through the mitigation of exempt-debt service.
Revenue Change Funding Source Committee Recommends
Article 22:Amend FY2020
Operating,Enterprise and State Supplemental
$5030 92
CPA Budgets Increase, by Distribution to the Approval 6r0
$503,0CPF
To see if the Town will vote to make supplementary appropriations,to be used in conjunction with money
appropriated under Articles 11, 12, 13, and 14 of the warrant for the 2019 Annual Town Meeting and
Article 4 of the warrant for the 2019 Special Town Meeting, to be used during the current fiscal year, or
make any other adjustments to the current fiscal year budgets and appropriations that may be necessary;
to determine whether the money shall be provided by transfer from available funds including Community
Preservation Fund; or act in any other manner in relation thereto.
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2020)
appropriations.
(Town Warrant)
On January 27, 2020, Lexington received a supplemental distribution to its CPF of that amount as the
State ended FY2019 with a sufficient surplus to fulfill the legislative direction that$20 million be allocate
to the State's CPA Trust Fund if the surplus allowed. Of that$20 million, $17,901,300 was distributed
using the established formula with$2,098,700 held as a reserve at the State level. (On Page 7,you can see
the supplemental FY2020 distribution provided a significant increase to the percentage of our prior-year's
CPA surcharge that further enhanced our CPF.)
The proposed adjustment to the CPA budget is to recognize that FY2020 supplement revenue in the CPA
budget so it could be appropriated to a CPA use.
Article 23:Appropriate for
Funds Requested Funding Source Committee Recommends
Authorized Capital Approve Indefinite
Improvements N/A N/A
Postponement(6-0)
"To see if the Town will vote to make supplementary appropriations to be used in conjunction with
money appropriated in prior years for the installation or construction of water mains, sewers and sewerage
systems, drains, streets, buildings,recreational facilities or other capital improvements and equipment that
have heretofore been authorized; determine whether the money shall be provided by the tax levy, by
transfer from the balances in other articles, by transfer from available funds, including enterprise funds
and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in
any other manner in relation thereto.
"DESCRIPTION: This is an annual article to request funds to supplement existing appropriations
for certain capital projects in light of revised cost estimates that exceed such appropriations."
(Town Warrant)
No action is anticipated under this Article.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Appendix A: Information on the Town's Current Specified
Stabilization Funds
Review of Lexington's Specified Stabilization Funds for Applicability
to the Lexington Capital Expenditures Committee's Reports to a Lexington Town Meeting
Town Warrant,Town of Lexington,for 2020 Annual Town Meeting on March 23,2020,signed January 27,2020
Article 19 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
"To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 56 of Chapter 40 of the Massachusetts General Laws for the purposes of:
(a) Section 135 Zoning By-Law, (b)Traffic Mitigation,(c) Transportation Demand Management/Public Transportation,
(d)Special Education,(e)Center Improvement District;(f)Debt Service, (g)Transportation Management Overlay District,
(h) Capital; (i) Payment in Lieu of Parking; (j)Visitor Center Capital Stabilization Fund; (k)Affordable Housing Capital
Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine
whether such sums shall be provided by the tax levy,by transfer from available funds,from fees,charges or gifts or by
any combination of these methods;or act in any other manner in relation thereto."
Warrant Town Meeting(ATM=Annual;STM=Special) Capital
Sequence Name Created Purpose Related
(a) Section 135 Zoning By-Law 2007 ATM,Art 39 "for the purpose of financing public Yes
improvements pursuant to Section 135 of the
Code of Lexington"
(b) Traffic Mitigation 2007 ATM,Art 39 "for the purpose of financing traffic mitigation Yes
projects pursuant to conditions of special
permits issue by the Town
(c) Transportation Demand 2007 ATM,Art 39,& "for the purpose of supporting the planning No
Management/Public repurposed under and operations of transportation services to
Transportation 2016 ATM,Art 21b serve the needs of town residents and
(d) Special Education 2008 ATM,Art 24 None stated when created,but Appropriation No
Committee Report to that Town Meeting says
"for setting aside reserves to help cover
unexpected out-of-district Special Education
expenses that exceed budget"
(e) Center Improvement District 2009 ATM,Art 25 "to fund needed improvements in Lexington Yes
Center" (some
actions)
(f) Debt Service 2009 ATM,Art 26 "for the purpose of paying a portion of the debt Yes
service on certain outstanding bonds of the
Town issued for the purpose of the Diamond
Middle School,Clarke Middle School and High
School construction projects"
(g) Transportation Management 2011 ATM,Art 20 "for the purpose of financing transportation Yes
Overlay District infrastructure improvements per Section 135-
43C of the Code of the Town of Lexington"
(h) Capital 2012 STM 19 Nov, Originally name"Capital Projects/Debt Service Yes
Art 3,&renamed Reserve/Building Renewal Fund";purposes
under 2015 ATM, remained the same when renamed
Art 26e
(i) Payment in Lieu of Parking 2017 ATM,Art 24 "for the purpose of management,construction Yes
and acquisition of public parking and related (some
improvements,including bicycle and pedestrian actions)
accommodations serving Lexington"
(j) Visitor Center Capital 2018 ATM,Art 26 "for the purpose of funding the capital Yes
improvements and replacement of the Visitors
Center"
(k) Affordable Housing Capital 2018 ATM,Art 26 "for the purpose of funding Yes
affordable/community housing construction,
renovation,and associated land acquisition or
easements"
(1) Water System Capital 2018 ATM,Art 26 "for the purpose of funding capital Yes
improvements of the water-distribution
system"
(m) Ambulance 2018-1 STM,Art 8 for the purpose of funding the purchase of Yes
ambulances"
Prepared 1 Mar 2020
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Appendix B: Used Acronyms Expanded
ADA.............Americans With Disabilities Act
AhCCAC......Ad hoc Community Center Advisory Committee
AHCSF.........Affordable Housing Capital Stabilization Fund
ALS..............Advanced Life Support
AMI .............Area Median Income or Advanced Metering Infrastructure
ATM ............Annual Town Meeting
BAN.............Bond Anticipation Note
BMP.............Best Management Practices
BoS ..............Board of Selectmen [re-named as the Select Board(SB)]
CEC .............Capital Expenditures Committee
CMB ............Cary Memorial Building
CPA .............Community Preservation Act
CPATF.........Community Preservation Act Trust Fund
CPC..............Community Preservation Committee
CPF..............Community Preservation Fund
CPSC............Consumer Product Safety Commission
CSF..............Capital Stabilization Fund
D&E.............Design and Engineering
DHCD..........Department of Housing and Community Development
DOR.............Department of Revenue
DPF..............Department of Public Facilities
DPW ............Department of Public Works
EACH ..........Enhance Asian Community on Health
EF ................Enterprise Fund
EMS.............Emergency Medical Services
EPA..............Environmental Protection Agency
FCI...............Facility Condition Index
FY................Fiscal Year
GF................General Fund
GIS...............Geographic Information System
HUD.............Department of Housing and Urban Development
HVAC..........Heating, Ventilation, & Air Conditioning
IDLH............Immediately Dangerous to Life or Health
ILP...............Intensive Learning Program
IP..................Indefinite Postponement or Indefinitely Postponed
IS..................Information Services
IT .................Information Technology
LABBB........Lexington Arlington Burlington Bedford and Belmont Collaborative
LCP..............Lexington Children's Place
LexCC..........Lexington Community Center
LexHAB.......Lexington Housing Assistance Board
LHA.............Lexington Housing Authority
LHP..............Lexington Housing Partnership
LHS..............Lexington High School
LIP...............Local Initiative Project
LOS..............Level of service
LPS ..............Lexington Public Schools
(Continued on next page)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Appendix B: Used Acronyms Expanded (continued)
MAAB .........Massachusetts Architectural Access Board
M.G.L. .........Massachusetts General Laws
MHz.............Megahertz
MODPHASE Modifying Public Housing and Sporting Elders
MSBA..........Massachusetts School Building Authority
MWRA ........Massachusetts Water Resources Authority
NPDES.........National Pollutant Discharge and Elimination System
N/A..............Not Applicable
PBC .............Permanent Building Committee
PCI...............Pavement Condition Index
PEG .............Public, Educational, and Governmental
PMS.............Pavement Management System
POE .............Power Over Ethernet
Pre-K............Pre-Kindergarten
R&CP ..........Recreation and Community Programs
RE................Retained Earnings
RF................Revolving Fund
RFID............Radio Frequency Identification
RSR .............Road Surface Rating
SAN.............Server Area Network
SB................Select Board [new name for what had been the Board of Selectmen (BoS)]
SC................School Committee
SOBA...........Self-Contained Breathing Apparatus
SCI...............Sidewalk Condition Index
SCLF............Sale of Cemetery Lots Fund
SF ................Stabilization Fund
SHI ..............Subsidized Housing Inventory
SLI...............Supportive Living, Inc.
SOI ..............Statement of Interest
STEAM........Science, Technology, Engineering, Arts, and Mathematics
STEM ..........Science, Technology, Engineering, and Mathematics
STM.............Special Town Meeting
TAR.............Town-accepted Roadway
TBD.............To be determined.
TIP...............Transportation Improvement Project
TM...............Town Meeting
TMOD .........Traffic Management Overlay District
TNC.............Transportation Network Company
TSG .............Transportation Safety Group
VAV ............Variable Air Volume
VFD.............Variable frequency drive
VoIP.............Voice over Internet Protocol
WAP............Wireless Application Protocol
5YCP ...........Five-Year Capital Plan
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Summary of Warrant Articles Addressed
Note: The CEC Approves all the Requests
Abbreviations: N/A = Not Applicable; IP =Indefinite Postponement; RF =Revolving Fund;
CPF = Community Preservation Fund; EF = Enterprise Fund; RE =Retained Earnings;
GF = General Fund; SF = Stabilization Fund; TBD = To Be Determined; ATM=Annual Town
Meeting; STM= Special Town Meeting; R&CP =Recreation & Community Programs;
TMOD = Transportation Management Overlay District;
PEG =Public, Educational, and Governmental Access Channels
Source
Town
Page# Warrant Motion
Article# in this (TW)or Project Requested Funding Source(s)
Report Brown Book Funding Total
(Section
Page(s))
Archives&Records
10(a) 41 XI-19 Management/Records Conservation& $20,000 CPF(Cash)
Preservation
10(b) 41 XI-19 Lady of Lexington Painting Restoration $9,000 CPF(Cash)
10(c) 41 XI-17 Battle Green Master Plan-Phase 3 $317,044 CPF(Cash)
10(d) 42 N/A Conservation Land Acquisition IP N/A
10(e) 42 XI-15 Daisy Wilson Meadow Restoration $22,425 CPF(Cash)
10(f) 42 XI-15 Wright Farm Site Plan&Design $69,000 CPF(Cash)
10(g) 42 XI-16 Athletic Facility Lighting $450,000 CPF(Cash)
10(h) 43 XI-16 Park Improvements-Hard Court $100,000 CPF(Cash)
Resurfacing
10(i) 43 XI-16 Park and Playground Improvements $95,000 CPF(Cash)
10(j) 43 XI-16 Park Improvements-Athletic Fields $370,000 CPF(Cash)
10(k) 44 XI-15 Parker Meadow Accessible Trail $551,026 CPF(Cash)
Construction
10(I) 44 XI-20 Greeley Village Community Center $130,000 CPF(Cash)
Preservation (LHA)
10(m) 44 XI-19 Vine Street Affordable Housing $100,000 CPF(Cash)
(LexHAB)
10(n) 45 XI-11,Table Community Preservation Committee $3,968,594 CPF(Cash)
VI Debt Service
XI-12, Community Preservation Committee
10(0) 45 Table VIII, Administrative Budget $150,000 CPF(Cash)
*footnote
11(a) 46 XI-15 Pine Meadows Clubhouse Renovation $100,000 R&CP EF(RE)
11(b) 46 XI-16 Pine Meadows Equipment $80,000 R&CP EF(RE)
12(a) 46 XI-15 Ambulance Replacement $325,000 GF(Free Cash)
12(b) 46 XI-16 Athletic Fields Feasibility Study $100,000 GF(Free Cash)
12(c) 47 XI-18 Hydrant Replacement Program $150,000 $75,000 GF(Free Cash)+$75,000 Water EF
(RE)
12(d) 47 XI-18 Storm Drainage Improvements and $385,000 GF(Free Cash)
NPDES compliance
12(e) 47 XI-6 Sidewalk Improvement $800,000 GF(Debt)
12(f) 48 XI-6,-11,& Equipment Replacement $1,368,000 $1,038,000 GF(Debt)+$275,000 Compost
-17 RF Debt +Water EF RE $55,000
12(g) 49 XI-18 Townwide Signalization Improvements $125,000 GF(Free Cash)
12(h) 50 XI-17 Street Improvements $2,634,022 GF(Cash)+$1,072,681 State Chapter 90
funds that are not appropriated
12(i) 1 50 1 XI-17 I New Sidewalk Installations 1 $280,000 GF(Free Cash)
Continued on next page)
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2020 ATM
Summary of Warrant Articles Addressed (continued)
Source
Town
Page# Warrant Motion
Article# in this (TW)or Project Requested Funding Source(s)
Report Brown Funding Total
Book
(Section
Page(s))
12(j) 51 XI-15 Transportation Mitigation- $16,504 TNC
Transportation Safety Group
12(k) 51 XI-18 Municipal Technology Improvement $100,000 GF(Free Cash)
Program
12(I) 52 XI-19 Application Implementation $325,000 GF(Free Cash)
12(m) 52 XI-19 Phone Systems&Unified $150,000 GF(Free Cash)
Communication
13 52 XI-8&-18 Water System Improvements $2,200,000 $2,000,000 Water EF(Debt)+$200,000
Water Users Charges
14(a) 53 XI-9&-18 Sanitary Sewer System Investigation $1,000,000 $900,000 Wastewater EF(Debt)+$100,000
and Improvements Wastewater Users Charges
14(b) 53 XI-9 Pump Station Upgrades $401,200 Wastewater EF(Debt)
15 54 XI-13 LPS Technology Program $1,299,246 GF(Free Cash)
16(a) 55 XI-13 Police Outdoor/Indoor Firing Range- $125,000 GF(Free Cash)
Hartwell Avenue
Center Recreation Complex
16(b) 55 XI-14 Bathrooms&Maintenance Building $100,000 GF(Free Cash)
Renovation
16(c) 56 XI-13 Public Facilities Master Plan $100,000 GF(Free Cash)
16(d) 56 XI-14 LHS Science Classroom Space Mining $150,000 GF(Free Cash)
16(e) 56 XI-5 Townwide Roofing Program $2,010,152 GF(Debt)
16(f) 56 XI-14 School Building Envelopes and $239,285 GF(Free Cash)
Associated Systems
16(g) 57 XI-14 Municipal Building Envelopes and $208,962 GF(Cash)
Associated Systems
16(h)(1) 57 XI-14 Building Flooring Program $125,000 GF(Free Cash)
16(h)(2) 57 XI-14 School Paving and Sidewalk Program $125,000 GF(Free Cash)
16(i) 57 XI-14 Public Facilities Bid Documents $100,000 GF(Free Cash)
160) 58 XI-15 Public Facilities Mechanical/Electrical $672,000 GF(Free Cash)
System Replacements
GF(Debt)(with debt service partially funded
16(k) 58 XI-7 Westview Cemetery Building $3,290,000 from Sale of Cemetery Lots Special RF and
partially from GF(Cash)and a portion of that
from Burial revenue
18 59 TW Rescind Prior Borrowing IP No actions known at the time of this report.
Authorizations
(1)Deposit of$1,608,075+$164,987 GF
Deposits: Cash);Withdrawal of$3,500,000 to apply to
19 60 TW&ix Establish, Dissolve Appropriate To and $1,884,984 debt service of Exempt Debt
(Table 10) From Specified Stabilization Funds Withdrawals: (2)Deposit of$111,922 Bookhaven payment;
$3,611,000 Withdrawal of$111,000 to apply to multiple
renovations to units in LexHAB inventory
20 61 TW Appropriate from Debt Service $124,057 Debt Service SF
Stabilization Fund
22 62 TW Amend FY2020 Operating, Enterprise Adds State Supplemental Distribution to the CPF
and CPA Budgets $503,092
23 62 TW Appropriate for Authorized Capital IP
Improvement
C-2