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Y Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
March 9, 2020
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Location and Time: Town Office Building, Reed Room (111); 7:45 A.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice -Chair & Clerk; Sandy Beebee
(remote participation); Rod Cole; Wendy Manz (remote participation, 7:57 A.M.-8:01 A.M.);
and Frank Smith
Members Absent: None
Others Present: Sara Arnold, Recording Secretary
Documents Presented:
• Notice of CEC Meeting, March 9, 2020
• Draft #5 Pending CEC Report to 2020 Annual Town Meeting (ATM)
• Tables (as of 7 Mar 2020) in Excel spreadsheet for CEC Report to 2020 ATM,
including Draft FY2021-FY2025 CEC 5 -Year Capital Plan, prepared by Mr. Kanter
• Mr. Kanter E-mail, March 7, 2020, to CEC Regarding the Status of the CEC Report to
2020 ATM
Call to Order
Mr. Lamb called the meeting to order at 7:48 A.M. with a quorum of the members in
attendance. He announced authorizing Ms. Beebee to participate remotely as Ms. Beebee
was unable to attend in person due to illness. Mr. Lamb stated that any votes during this
meeting would be taken by a roll call.
CEC's Report to the 2020 ATM
Mr. Kanter reviewed the unfinished sections of the report as identified in his March 71h e-mail
to this Committee. He agreed to update Appendix B (Used Acronyms Expanded) in the
report. He noted that three tables need to have the funding sources verified. Although some
minor edits were made, Mr. Lamb, Mr. Smith, and Ms. Beebee reported that they did not
have any edits of substance.
A Motion was made and seconded to approve the report while authorizing Mr. Kanter and
Mr. Lamb to complete any sections as contemplated and further to make non -substantive
edits, as deemed appropriate. Roll -Call Vote: 5-0
Discussion of the steps needed to complete and finalize the report ensued as follows:
• It was agreed that the meetings scheduled for March 11 & 13, 2020, would be
cancelled. Once made available by Mr. Kanter, members would review Version 6 of
the report for any final non -substantive edits to be submitted to Mr. Kanter by Friday,
March 131h. [Subsequently revised to be by Thursday, March 12.]
• 7:57 A.M.: Mr. Lamb authorized Ms. Manz also to participate remotely as well, as she
was unable to attend in person due to unavoidable family responsibilities. Ms. Manz
was contacted by phone to allow her participation in the vote on the report. After a
short discussion, she added her approval, updating that Roll -Call Vote to 6-0.
Ms. Manz hung up at 8:01 A.M.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 9, 2020
Minutes
Mr. Kanter reported that he has preliminary draft Minutes for the last two meetings and
expects to have them ready for approval at this Committee's meeting prior to the opening of
the ATM on March 23rd. Minutes for this meeting may also be ready for approval at that time.
Adjourn
A Motion was made and seconded at 8:04 A.M. to adjourn. Vote: 5-0.
This Minutes was approved by the CEC at its meeting on March 19, 2020.
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