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Home My WebLink About2020-02-06-CEC-min�.pV 'YC �4� Minutes of the s G. Lexington Capital Expenditures Committee (CEC) Meeting a aY,n February 6, 2020 i�} I've_x _ _APPOLt 1°(C i' G 12 Pi's 12: 46 Location and Time: Town Office Building, Reed Room (111); 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice -Chair & CWk—,] S&nd� ebee; Rod Cole (remote participation)); and Frank Smith Member Absent: Wendy Manz Others Present: Deepika Sawhney, School Committee; Nick Nichols, Appropriation Committee; Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, February 6, 2020 • Workbook CEC Nominations for 2020 Annual Town Meeting (ATM) Consent Agenda, February 5, 2020 • Crosswalk of Potential Changes—White Book to Brown Book, January 27, 2020 • Town Manager Memorandum to the Lexington Select Board (SB), January 23, 2020, Subj: FY21 Budget Discussion • Lexington Housing Authority (LHA) Application for Greeley Village Community Center Preservation ($130,000) • Lexington Housing Assistance Board (LexHAB) Application for 116 Vine Street Housing Design (originally $75,000; Community Preservation Committee (CPC) increased to $100,000 for additional scope) • House Bill #4035: An Act relative to the CEC of the Town of Lexington, July 24, 2019 • House Bill #4035: An Act relative to the CEC of the Town of Lexington, copy of signed parchment paper, Approved November 21, 2019 • Draft #3 Minutes of the CEC Meeting, January 15, 2020 • Draft Minutes of the CEC Meeting, January 16, 2020 (Summit 111) Call to Order Mr. Lamb called the meeting to order at 7:47 A.M. with a quorum of the members in attendance. He announced authorizing Mr. Cole to participate remotely as Mr. Cale was unable to attend in person due to travel commitments. Mr. Lamb stated that any votes during this meeting would be taken by a roll call. FY2021 Town Manager's Preliminary Recommended Budget & Financing Plan ("White Book") • "Crosswalk" Mr. Kanter reported that the "Crosswalk" spreadsheet that identified initial changes between the "White Book" and proposed for what would be the FY2021 Recommended Budget & Financing Plan ("Brown Book") had only one matter related to this Committee's scope: an additional $17,326 into the Capital Stabilization Fund. He affirmed that the $292,283 that remained after the Superintendent of Schools and Town Manager's recommended budgets, under the Revenue Allocation Formula for FY2021, had already been included in the White Book's funding amount into that Fund. Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 6, 2020 • Consent Agenda for 2020 ATM Using the workbook Mr. Kanter prepared listing all the FY2021 Articles/Sub-Articles that this Committee expects to address in its report to the 2020 ATM, this Committee began discussing which would be nominated for inclusion in the Consent Agenda at that ATM. Mr. Kanter noted that, consistent with the Town Moderator's previous instructions, if even one person on any Town body or member in Town Meeting objects to such inclusion, that Article/Sub-Article will not be included. After discussion, a subset of those Articles/Sub-Articles was chosen which had no objections to nomination by any Committee member. A Motion was made and seconded to nominate that subset and for forwarding that recommendation to the other principle parties who must weigh in with their recommended inclusions. Mr. Kanter would work with our Chair on the forwarding e-mail. Roll -Call Vote: 5-0. CEC's Report to the 2020 ATM Mr. Kanter expressed appreciation to Mr. Smith for having submitted his front -matter input for the report. Mr. Kanter advised that he will be leaving town on February 18th and returning very early on February 231d. He encourages other members to submit their front -matter inputs as soon as practical as he would wish to have more inputs before distributing a Draft #1 of our report. Mr. Kanter recommend that the Committee members read the memorandum that Jim Malloy, Town Manager, had submitted to the SB in response to the questions raised by its members. Mr. Kanter noted that document provided extensive project -related information that he thought would be of value to our members. Mr. Kanter noted that this Committee would be discussing Community Preservation Act (CPA) projects and funding status with a representative from the CPC at this Committee's next meeting on the 12th. There was discussion about inviting non -Town -Department requesters to that meeting to present their CPA requests for 116 Vine Street Design Funds and Greeley Village Community Center Preservation Project. (Their applications to the CPC had been provided to this Committee for its advance review.) A Motion was made and seconded that the applications were sufficient and presentations were not needed. Roll -Call Vote: 5-0. Minutes Mr. Kanter presented recommended edits to the Draft #3 Minutes of the CEC meeting on January 15, 2020. A Motion was made and seconded to approve said Draft #3 Minutes, as amended. Roll -Call Vote: 5-0. A Motion was made and seconded to approve the Draft Minutes of the CEC Meeting on January 16, 2020 (Summit III), as presented. Roll -Call Vote: 5-0. Member Concerns and Liaison Reports Mr. Kanter reminded the members of the State requirements to complete the on-line Ethics Training every two years and to acknowledge receipt of the now -annual -for -committees -too Summary of the Conflict of Interest Law. Both accomplishments are reported to the Town Clerk's Office using prescribed processes. He reported that Office's records reflect that some members have not yet complied with both actions. Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 6, 2020 Mr. Kanter reported the following: • The SB plans to re -visit funding for the FY2021 Capital Programs at its February 101h meeting. • At the SB's February 3, 2020, meeting: ➢ There was discussion about the planned replacement of the Hartwell Avenue bridge. (Note: Construction funds were appropriated in two stages which also addressed funding for other, adjacent work: $4.75 million in 2015 ATM, Article 11(h), and $2.185 million in 2017 ATM, Article 12(I); total $6.935 million).) The design entailed three automobile lanes plus accommodations for bicycles. The delay has been that multiple utilities running under the bridge providing critical connectivity to Hanscom Air Force Base had to be re-routed, but with extremely limited outages. However, with a 25% design effort—mostly for the Hartwell Avenue Area ---having been appropriated by last fall's Special Town Meeting, that effort could potentially stipulate a four -lane bridge with accommodations for bicycles. If so, that redesign and construction would be very more expensive and significantly delay the replacement. ➢ It was announced that the proponents for Article 31, Amend General Bylaws— Demolition Delay (Citizens' Petition) and Article 32, Extend Hancock -Clark Historic District (Citizens' Petition), do not intend to pursue those Articles. As those Articles were published in the Town Warrant, they must be addressed at the Town Meeting, however, the Motions would be for Indefinite Postponement. • Copies of the State Legislature documents have been distributed that successfully authorized on November 21, 2019, what this Committee initially promoted with Article 32 at the 2019 Annual Town Meeting to raise this Committee's status to be on par with the Town's Appropriation Committee. (Town Meeting passed that Article by a vote of 151 in favor, 1 opposed, and 1 abstain.) Public Comment Ms. Sawhney reported that the School Committee voted to request, by submission of a Statement of Interest to the Massachusetts School Building Authority (MSBA) after receiving the approval of the SB, that the MSBA provide under its Accelerated Repair Program funding toward the project to replace the Bridge School roof. That roof is past its useful life cycle and in need of replacement. This Committee noted that the total funding is being requested at the 2020 ATM in Article 16(e), Townwide Roofing Program. Mr. Nichols reported that at the Appropriation Committee meeting last night Carolyn Kosnoff, Assistant Town Manager for Finance, announced these achieved true -interest -cost rates at the debt -financing sale earlier on that same date: 0.9362% for $9,570,000 in 10 -year bonds and 1.03% for $5,268,223 in one-year Bond Anticipation Notes. These are considered extremely favorable rates in the current market. , Adjourn A Motion was made and seconded at 8:28 A.M. to adjourn. Rall -Call Vote: 5-0-:...-w� C-1 r,w FTA This !Minutes was approved by the CEC of its meeting on February 12, 2020. Page 3 of 3