HomeMy WebLinkAboutGuidelines and Procedures for Proclamation Requests
Town of Lexington, Massachusetts
GUIDELINES AND PROCEDURES FOR PROCLAMATION REQUESTS
Proclamations are issued by the Town of Lexington Select Boardto recognize the milestonesand
achievements of individualsandorganizations, to honor occasions of significance to the community, and
to increase public awarenessof noteworthy causes. Theproposed proclamationsare reviewed on a case-
by-case basis prior to acceptanceand are issued based on the compliance of the below outlined guidelines
and procedures. The Select Boardreserve the right to declinerequests at its sole discretion.
Guidelines for Proclamations
Proclamations can be requested for recognition of events, ceremonies, orcelebrationsof an individual or
organization within the Lexington community.Requests for proclamations will be processed based on the
following criteria:
a.Proclamations are for residents, organizations, or events located or organized within the Town of
Lexington.
b.Proclamations may recognize a day, week or month.
c.Proclamations that are issued for recognition of a resident typically include, but are not limited to,
the following:
Cultural celebrations;
Municipal or civic promotions;
Special honors or achievements (such as a retirementor milestone birthday).
d.Proclamations are outlined usinga “Whereas”clause format(asample proclamation has been
included as a formatting reference).
e.Proclamations are to be submitted with advanced noticeand containcomplete and accurate
information, as outlined in the “Procedures for Requesting a Proclamation”section.
Proceduresfor Requesting a Proclamation
Requests for proclamations should be submittedto the Select Board Office4weeksin advance of the
datethe proclamation is needed. To submit your request, please send an email to
selectboard@lexingtonma.govwith “Request for Proclamation” in the subject line or by mail to:
Lexington Town Office Building
Attention: Select BoardOffice
1625 Massachusetts Avenue
Lexington, MA 02420
All requestsshould include the following information:
Exactname,title, and/or dateof individual, event, or celebration;
Complete proposed text, following the “Whereas” clause layout;
Facts about the individual or event in chronological order;
Requestor’sname, address, telephone number, email address; and
Date the request is needed by.
Proclamations are not automatically reissued each year. When submitting your request, please note if your
request has been issued in previous years for the same event.
Any draft language provided may be edited or rewritten at the discretion ofthe Select Board. Every
request must be acted on favorably at a public meeting of the Select Boardbefore being issuedto the
requestor.The Select Boardtypically meetsbimonthly.
Once a proclamation requesthas been processed, youwill be contacted for pick up at the Select Board
Office.
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
Proclamation
Whereas:the services of the Public Works Department in Lexington are an integral part of
the everyday lives of all of its citizens; and
Whereas:the support of the citizens of Lexington is vital to the efficient operation of public
works systems and programs such as water, sewers, streets and highways, public
buildings, and solid waste collection and disposal; and
Whereas:the health, safety and comfort of the citizens of Lexington greatly depends on its
public works services; and
Whereas:the quality and effectiveness of these facilities, as well as their planning, design,
and construction, is vitally dependent upon the efforts and skill of public works
employees; and
Whereas:the efficiency of the qualified and dedicated employees in the public works
department is materially influenced by the knowledge that their work is
appreciated.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do herebyproclaim the week of May 19to 25, 2019as
National Public Works Week
in the Town of Lexington and call upon all citizens to join us in recognizing the employees of the
Lexington Public Works Department.
IN WITNESS WHEREOF,we have set our hands and caused the seal of Lexington to be affixed
th
herewith on the 29of April 2019.
DOUGLAS M. LUCENTE, CHAIRMAN SUZANNE E. BARRY
JOSEPH N. PATO JILL I. HAI
MARK D. SANDEEN