HomeMy WebLinkAbout2019-12-18-CEC-min I, Mil
1 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
December 18, 2019
Location and Time. Town Office Building, Reed Room (111), 7 45 A.M
Members Present Charles Lamb, Chair, David Kanter, Vice-Chair & Clerk, Sandy Beebee,
Wendy Manz (arrived 7 50 A.M ), Frank Smith
Member Absent Rod Cole
Others Present (all at 8 15 A.M ) Jim Malloy, Town Manager, Carolyn Kosnoff, Assistant
Town Manager for Finance, Jennifer Hewitt, Town Budget Officer
Documents Presented
• Notice of CEC Meeting, December 18, 2019
• Draft Minutes of the CEC Meeting, December 11, 2019
• Draft CEC Comments on FY2021-2025 Capital Improvement Projects (CIPS)
(December 17, 2019)
• [Final]CEC Comments on FY2021-2025 CIPS (December 18, 2019)
Call to Order
Mr Lamb called the meeting to order at 7 45 A.M
Review of Any Concerns Regarding the FY2021—FY2025 CIPS and Ranking those
Categorized as One-Time Capital Projects and with FY2021 Funding Request
Mr Lamb led the discussion of those actions using his Draft CEC Comments which also
included proposed rankings As the Committee came to a series of consensuses on what
would be its concerns and ranking(s), Mr Lamb edited his draft, in real time At 08 11 A.M ,
he then electronicaly distributed the final document to the other Committee members and the
staff attending this meeting at 18 15 A.M , along with the usual "Cc" addresees
Approval of Minutes
Mr Kanter explained the amendments that he suggested for the Draft Minutes of the
Committee's meeting on December 11, 2019 It was moved and seconded to approve those
Minutes as so amended Vote 5-0
Discussion with Mr Malloy, Ms. Kosnoff, and Ms. Hewitt on the Committee's Concerns
and Rankings with the FY2021—FY2025 CIPS
Ms Hewitt distributed to the Committee and the others attending printed copies of the final
document that she had just received The Committee offered Ms Hewitt it's appreciation for
that action as having the printed copies in hand was a major benefit for this discussion
Mr Kanter added the Committee's continuing interest in seeing any non-then-year dollar
amounts adjusted in Mr Malloy's FY2021 Preliminary Budget & Financing Plan (known as
the "White Book")—which then-year estimating had been specified in this year's CIP manual
At the end of the discussion, Mr Malloy expressed his appreciation for having timely received
the Committee's concerns and rankings as they, thus, could be considered as he completes
the White Book He added that he understood the Committee's reasonings, welcomed the
discussion just held with the Committee, and neither concerns nor rankings included a
particular surprise to him
Adjourn
A Motion was made and seconded at 8 59 A.M. to adjourn Vote 5-0
These Minutes were approved by the CEC at its meeting on January 15, 2020
Page 1 of 1