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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
December 18, 2019
Location and Time: Town Office Building, Reed Room (111); 7:45 A.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee;
Wendy Manz (arrived 7:50 A.M.); Frank Smith
Member Absent: Rod Cole
Others Present (all at 8:15 A.M.): Jim Malloy, Town Manager; Carolyn Kosnoff, Assistant
Town Manager for Finance; Jennifer Hewitt, Town Budget Officer.
Documents Presented:
• Notice of CEC Meeting, December 18, 2019
• Draft Minutes of the CEC Meeting, December 11, 2019
• Draft CEC Comments on FY2021-2025 Capital Improvement Projects (CIPs)
(December 17, 2019)
• [Final]CEC Comments on FY2021-2025 CIPs (December 18, 2019)
Call to Order
Mr. Lamb called the meeting to order at 7:45 A.M.
Review of Any Concerns Regarding the FY2021—FY2025 CIPs and Ranking those
Categorized as One-Time Capital Projects and with FY2021 Funding Request
Mr. Lamb led the discussion of those actions using his Draft CEC Comments which also
included proposed rankings. As the Committee came to a series of consensuses on what
would be its concerns and ranking(s), Mr. Lamb edited his draft, in real time. At 08:11 A.M.,
he then electronicaly distributed the final document to the other Committee members and the
staff attending this meeting at 18:15 A.M., along with the usual "Cc" addresees.
Approval of Minutes
Mr. Kanter explained the amendments that he suggested for the Draft Minutes of the
Committee's meeting on December 11, 2019. It was moved and seconded to approve those
Minutes as so amended. Vote: 5-0.
Discussion with Mr. Malloy, Ms. Kosnoff, and Ms. Hewitt on the Committee's Concerns
and Rankings with the FY2021—FY2025 CIPs
Ms. Hewitt distributed to the Committee and the others attending printed copies of the final
document that she had just received. The Committee offered Ms.Hewitt it's appreciation for
that action as having the printed copies in hand was a major benefit for this discussion.
Mr. Kanter added the Committee's continuing interest in seeing any non-then-year dollar
amounts adjusted in Mr. Malloy's FY2021 Preliminary Budget & Financing Plan (known as
the "White Book")—which then-year estimating had been specified in this year's CIP manual.
At the end of the discussion, Mr. Malloy expressed his appreciation for having timely received
the Committee's concerns and rankings as they, thus, could be considered as he completes
the White Book. He added that he understood the Committee's reasonings, welcomed the
discussion just held with the Committee, and neither concerns nor rankings included a
particular surprise to him.
Adjourn
A Motion was made and seconded at 8:59 A.M. to adjourn. Vote:5-0.
These Minutes were approved by the CEC at its meeting on January 15, 2020.
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