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HomeMy WebLinkAbout2019-10-16-REC-min (includes attachments) us MOg ITIS G Town of Lexington �w = Recreation Committee s V APRIL Pr �FXINGI-V Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes,Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi(Ray) Yuan Francesca Pfrommer Recreation Committee Minutes of Meeting October 16, 2019 A meeting of the Recreation Committee was held on Wednesday, October 16, 2019 at 7:00pm in Room 237 of the Lexington Community Center, 39 Marrett Road, Lexington. Members Present: Rick DeAngelis, Lisah Rhodes, Lisa O'Brien, Francesca Pfrommer and Ruixi Yuan Staff Present: Melissa Battite, Director of Recreation and Community Programs,Peter Coleman, Assistant Director of Recreation, and Christine Dean, Community Center Director Others Present: Meredith Applegate (42 Reed Street, Lexington), Stacey Hamilton (25 Robinson Road, Lexington), and Tom Shiple (18 Phinney Road, Lexington) 1. Meeting Minutes from September 18,2019 Ruixi Yuan moved and Lisa O'Brien seconded the approval of the Committee Minutes of September 18th. The Recreation Committee voted 3-0 to approve the September 18 minutes. 2. Public Comment—None 3. Liaison Reports The October liaison report is attached to the meeting minutes. Ruixi Yuan stated that there had not been a Bicycle Advisory Committee meeting over the past month and Lisa O'Brien reported that the Lincoln Park Sub-Committee scheduled to be held recently was cancelled. Melissa Battite, Director of Recreation and Community Programs,reported to the Committee that the Community Preservation Committee will begin meeting next week and they will review the FY2021 Recreation capital improvement project requests on Thursday, October 24th 4. 5-Year Capital—FY2021-FY2025 Peter Coleman, Assistant Director of Recreation,provided the Committee with a brief update on the proposed FY2021-FY2025 Recreation 5-Year Capital Plan. In working with the Department of Public Facilities over the past month, the department received an updated estimate for the construction of the Pine Meadows clubhouse (scheduled for FY2022) from $750,000 to $950,000 that necessitated approval from the Recreation Committee. Rick DeAngelis made the following motion: The Recreation Committee votes to approve the Recreation FY2021-FY2025 5-Year Capital Plan with the modification of increasing the funding request for the Pine Meadows clubhouse construction in FY2022 fi^om$750,000 to $950,000. Ruixi Yuan seconded the motion. The Recreation Committee voted 4-0 to approve the motion. Melissa Battite then provided a brief update on a few FY2020 capital projects. The improvements at Pine Meadows are progressing and that work should be completed in early 2 November. The Community Needs Assessment is also scheduled to begin in Winter 2020 and should take approximately six months to complete. 5. Justin Park Update Peter Coleman gave a presentation to the Committee on the Justin Street Playground. A copy of the presentation is attached to the meeting minutes. The Justin Street Playground is scheduled for replacement in FY2024 and this was an opportunity to provide the Committee with an update on the current condition and usage of the playground. The playground,which consists of an ages 2-5 composite structure with two slides, two spring toys, and a 2-bay swing set,was installed in 2003. Based on staff observations, the playground appears to receive minimal use and the site is very wet. Options to consider moving forward are replacing the playground with a new ages 2-5 structure or a new ages 5-12 structure,relocate or reorient the playground on the existing site,or completely remove the playground and invest in other capital pro]ects. The Committee appreciated the information and indicated that it would be important to seek community engagement from the neighborhood before the final decision was made. Stacey Hamilton, resident of 25 Robinson Road, lives in the area and recommended that the community outreach meeting should be held at the Estabrook School in an effort to have adequate attendance at the meeting. 6. Center Track&Field Renovation Project Update Melissa Battite provided the Committee with an update on this project. Between the various change orders that have been encountered(issues with soils and drainage at the site) and the inclement weather that has been experienced along the way, approximately 15 construction days have been lost so far during the project. As a result,the project is now up against Mother Nature and it will be known next week whether or not there will be any delays to the substantial completion date,which was initially set for Friday,November 8th. Ms. Battite reported that the architect(Activitas) and contractor(Heimlich)have been great to work with throughout the project and Heimlich has been responsive to feedback that has been received about noise and access. Ms. Battite also referenced the recent article in the Boston Globe regarding potential health concerns regarding the playing surface of synthetic turf fields. Activitas is currently working on a statement that will address the article and it should be finalized by early next week. The synthetic turf fields at Lincoln Park were independently tested back in 2015 and passed. They will be retested if it is deemed necessary. The new synthetic turf field at Center Track will also be independently tested before being accepted by the Town. Tom Shiple,resident of 18 Phinney Road,raised a point about Park Drive. The Park Drive parking area will be resurfaced as part of the project,which could result in it becoming a drop-off point. Mr. Shiple wanted staff and the Committee to take this into consideration and plan accordingly. 7. Recreation & Community Programs and Parks Reports The October Liaison Report is attached to the meeting minutes. The current field permit policy is also attached. Melissa Battite requested the Committee to review the policy and be prepared to discuss it at the November meeting as the department is preparing to implement a revised version for the 2020 season. When the Community Center Program Advisory Committee (CCPAC) dissolved, staff were tasked with coming up with a way to engage stakeholders. The annual forum,which will be hosted jointly by the Human Services and Recreation and Community Programs Departments,is scheduled to be held on Wednesday, February 26th. This will replace the February Recreation Committee meeting and could also serve as the kickoff to the Recreation Community Needs Assessment. The issue of portable toilets will be reviewed during the athletic 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 3 fields feasibility study. Staff are looking at implementing a pilot program for next fall where portable toilets would be placed at a few sites and the fees would be included as a part of the field permit fees. The Lexington United Soccer Club(LUSC)indicated that sites to be considered should include Diamond, Harrington, Clarke, and Adams. Ms. Battite informed the Committee that a Committee email address can be created. The chairman or designee would need to check this account regularly. Francesca Pfrommer stated that this would be a good way to make the Committee more accessible to the community and Rick DeAngelis, Chairman of the Recreation Committee,believes that two Committee members should be given access to this email account. There will be upcoming boards/committees trainings on the Open Meeting Law on Tuesday,November 19'and Wednesday,November 20' that members are encouraged to attend. At Pine Meadows, two tournaments were held over the past month. The annual Town employee outing was held on Friday, September 20'and the Lexington Education Foundation raised over $10,000 at its first annual tournament on Friday, September 27th No Parks Report was given. The final item that was discussed was the recent passing of Bob Farias,who was formerly a teacher and the longtime boys varsity basketball coach at Lexington High School. The Recreation Committee acknowledges that the Lexington High School gymnasium is already named after someone. With that in mind, Rick DeAngelis stated that he would like to name the basketball court at the Lexington High School gymnasium after Mr. Farias and believed that the Recreation Committee should take a proactive approach in this matter. After a brief discussion, Mr. DeAngelis made the following motion: The Recreation Committee sponsors a motion to approach the Lexington School Committee with the request to name the basketball court at the Lexington High School gymnasium after Bob Farias. Lisah Rhodes seconded the motion. The Recreation Committee voted 5-0 to approve the motion. The next meeting of the Recreation Committee is scheduled to take place on Monday,November 18"at 6:00pm in the Hudson Room of the Cary Memorial Building, 1605 Massachusetts Avenue. The October 16'h, 2019 meeting of the Recreation Committee adjourned at 8:12pm. Respectfully submitted, Peter Coleman Assistant Director of Recreation The following documents distributed at the meeting are attached: • October Recreation Committee Liaison Report • Justin Street Playground presentation • Playing Field and Related Facility Permit Policy • October Recreation and Community Programs Report 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 E f /We, if �rI r d r oy r / ' mmm m�.il � I1 / G� , � • kf � fr11s,, a J ✓?,r r i �4 ��a�VYI N 1101c� 1, ...,. 'n„,.II II MIN,Wn ad �o AC o r V =a , mm ���Y�Lv i f I i c r U l4ii F 1 t� dkM1 7y' �r aw. 1 1 8 1 1 / 1 1 / r / P�MlRICA f, u W "AIM war r", v i� "I O� . 0s 31 r. 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Ail tl� �Nj IrN all min"" " a LO I rCL CD CL4)all 0 / - ' U) VCL o ipmI � Isom cL 0 0 = � cc cc cr 0 Uo nyyu �� C 0 ,;rr rri� �,MeRacA�, ti aZrr � o ,Z. ,WM NOINKOU �o 00, VS MopN oar 1775 do p Town of Lexington go Recreation Committee .f, a V APNILW^ �fXIN01 Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi (Ray) Yuan Francesca Pfrommer Recreation Committee October 2019 Liaison Reports NNNNNNNNNNNNNNNNNNNNNNNNNIVNNNIVNNNNNNN NNNNNNIVNIV----NNNNNNNNNNNI -NIVNNNNNNNNN---- School Committee - Deepika Sawhney/Eileen Jay • The SC are in the process of reviewing a proposed redistricting plan for implementation in the 2020-2021 school year. The proposed plan can found here Proposed Red°stdcflngr Plan Oct 2019 It will affect elementary and middle school assignments. There are public hearings during October and a projected School Committee vote on November 5, 2019. The new Hastings Elementary School is expected to open in winter 2020. Redistricting will take place at the start of school in fall 2020. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 0S M 1175 Town of Lexington Recreation and Community Programs De3u r partment A AMILIr IN Melissa Battite, CPRP Tel: (781)698-4800 Director of Recreation and Community Programs Fax: (781)861-2747 Plaving Field and Related Facilitv Permit Policv The Town of Lexington (the Town), through authority granted to its Recreation and Community Programs Department, hereby adopts the following policy concerning the use of the Town's playing fields and related facilities. Lexington Fields and Facilities are in the public domain and do not necessarily need a permit for use. However, a legally issued permit does take preference over drop-in use on any site or playing surfaces. Regular meetings of a group of individuals are considered organized use and do necessitate the issue of a Field Permit. Permitted Uses of Fields: • Organized or regular use of the Town's playing fields by groups shall require a permit. • When two or more applicants are on an equal footing and applying for the same space, priority will be given to the traditional in season sport, outlined as follows: o Fall Season - Football, Field Hockey, Soccer a Spring Season - Baseball, all, Lacrosse, Track and Field o Summer Season - Baseball, Softball • Allocations will be based on availability, scheduled renovations, and to control measures, implemented by the Recreation and Community Programs Department and the Public Grounds Department. (Simply because a field looks open and available does not mean it will be permitted. It may be scheduled for renovation or have been renovated with controls that are not readily visible, or may have been deemed by the Recreation and Community Programs Department and Public Grounds Department to be at its maximum use level in light of its condition). The Town will make a concerted effort to schedule it renovations and to maintenance after the athletics is over. • In addition to the tier(which will be issued pursuant to the priority tier system and other factors as described below)to which a permit holder belongs, consideration will be given to a Lexington Based Sports Organization (LBSO)that has been a permit holder at a site in the past. As a general rule, a permit will be renewed provided the holders have conducted themselves in accordance with the conditions described in this policy. This does not guarantee a Dermit from season to season. Items that will weigh in final decisions will be the past history an organization has developed with the Recreation and Community Programs Department, length of time an organization has been ata particular site, how good a neighbor the LBSO has been to the surrounding neighborhood (i.e. parking, no alcohol use), condition the it is left in after user is finished for the day(i.e. trash), and thea ilit roup to conform to the rules and regulations of the Recreation and Community Programs Department. • Other than Tier I and Tier 2, applicants that is to use a second field during a season will only be considered for a second site based on availability after the season permits have been issued. In general, we haves ace for non Tier 1 or 2 applicants to have only one it per season. • Applicant or the responsible adult who is designated on the permit for shall be present at all times when a it allocated to them is in use. 39 MARR_ETT ROAD,LEXINGTON,MASSACHUETTS 02421 2 • Payment is expected prior to receiving the permit(with the exception being Lexington youth organizations that pay the per participant rate). Payment by check or cash is accepted. No future permits will be issued to a group or organization until all outstanding fees are paid. • Reallocation or subletting of fields by a permit holder is strictly prohibited. If permitted fields are going unused, the unused dates and times may not be assigned to non-permitted users and are to be turned back to the Recreation and Community Programs Department for allocation to other users. • Unless specifically requested and approved by all applicable Town Departments and Boards, it is understood that the function/activity to be held is not a fundraiser, that no admission is to be charged,that no tickets will be sold or collections taken, and that no items will be sold. • Any violation of the permit's terms, conditions, and/or limitations shall be grounds for immediate revocation of the permit. No refund of the permit administrative fee will be granted and future applications for permits submitted by such team, group, or organization may be denied. • By submitting an application, all applicants agree to conform to all Town policies for playing fields and related facilities use. Checklist for permit application: Consideration will not be given until the following conditions are met: 1. Completed application with signed acknowledgement of policy statement. 2. Associated rosters signed by organization or league authenticating residency requirements for Tier 2, 3, &4 users. A copy of participant's driver's license or other proof of residency may be required. 3. A copy of the organization's insurance certificate. It must be for a minimum of$1,000,000 general liability coverage and the Town must be named as additionally insured. 4. Any organization or entity that accepts volunteers and provides activities or programs to children 18 years of age or younger must provide the Recreation and Community Programs Department with written documentation that the entity or organization performs a CORI check on all volunteers, as required by Massachusetts General Law. This must be on your organization's letterhead and signed by the President: Chapter 385 of the Acts of 2002, "An Act Further Protecting Children", was signed into law by Governor Jane Swift in November 2002. The law imposes several new requirements, including "...any entity or organization primarily engaged in providing activities or programs to children 18 years of age or less or that accepts volunteers, shall obtain all available criminal offender record information from the criminal history systems board prior to accepting any person as a volunteer." • The permit holder(s) must be in possession of the permit at the playing field and/or related facility, and be prepared to produce the permit upon proper request by representatives of the Recreation and Community Programs Department, or any Town official, including the police. Failure to produce a valid permit when requested is grounds for expulsion from the playing field or facility, and such further action as the Recreation and Community Programs Department may determine to be appropriate under the circumstances. • Once a field permit has been processed, no refunds will be given. A credit may be issued due to inclement weather contingent upon timely notification of a cancellation (for lighted fields, the organization must contact the Recreation and Community Programs Department by 3:3Opm the day of the cancellation) and at the discretion of the Recreation Department, • For the most up to date information about program cancellations, please refer to our recreation website, (https://www.lexingtonma.gov/recreation). If there has been a cancellation,there will be a..natification at the top of the page alerting you about cancellations. of the w eeken jo:ecijs(, fafl's for„rcnin,�,the Recre�afi n and ��oro���nn�naQy.. fo r��nn�s d��aat�a� nal�..u�n �Nu)unc0 n w saps„the P bhc Gfowand Defaaft�aaen� & 4r�Q� aatg oro�y to close 0 atlaieUc fields for the_weekend, pf tWs decision is made, an attempt will bemade to notify all field permit holders via emapl and/or phone oraFriday afternoon, .rd� fly.. t is rpn6OQdty p )ae„ iq0 Pf.ffnk lµp.pgr to check with the Recreation and Community Programs Department to see if a field has 3 been 61osed by caQfii g�„�, ,�) qa, .. After regular Recreation office hours, it is the responsibility of the permit holder to determine whether or not an activity can be held. If the decision to cancel is made after regular Recreation office hours, the permit holder must contact the Recreation and Community Programs Department the next business day in order to be eligible for a credit. • After a field permit has been processed, each change made to the permit, whether it be date, location, or time, will result in a $10 administrative fee being assessed to the permit holder. • Each non-profit sports organization must be in compliance with all state and federal regulations. Permits will be issued in the following priority: Tier 1 Priority Use: • Recreation and Community Programs Department Sponsored Programs. • School Department Use: o Lexington High School MIAA sanctioned athletic team (e.g., soccer, softball, lacrosse, baseball,football, field hockey, tennis, track and field, etc.) games and practices. o Lexington Middle School athletic team (e.g. soccer, softball, lacrosse, baseball, football, field hockey, tennis, track and field, etc.)games and practices. o Lexington Public School Physical Education classes. o Lexington Public School/PTA special events such as "Walk for the Arts", school fairs, etc. • These priorities override any permit issued by the Recreation and Community Programs Department. School Dept. sport&special events take priority over all previously issued permits.Conflicts will be resolved on a case- by case basis. Tier 2 Priority Use: (Must have 95% Lexington Residents) • Lexington Based Youth Sports Organizations (i.e. Little League, Babe Ruth baseball, Lexington United Soccer Club, Lexington Youth Lacrosse who pay a per participant/per season fee) • A Lexington resident with at least 95% residents can apply for a single use one-day permit(example: birthday party, pick-up game, etc.). Tier 3 Priority Use: (Must have minimum of 60% Lexington Residents) • Lexington Based Youth Sports Organizations (a team that participates in regional leagues - MAPLE, Summer District Select, etc. will be considered provided that no fewer than sixty percent(60%) of the officially rostered members of such teams (e.g., 6/10, 7/11, 8/12, 9/14, 10/16, 11/17, 12/18 etc.) are residents of the Town. • Lexington based adult sports league*. League membership must have 60% residency. • Season permit for organized pick-up games/adult league games & practices- must maintain 60% residency. Tier 4 Priority Use: • Lexington Based Youth Sports Organization*, Lexington based businesses, private or charter schools, and groups of residents who cannot meet the 60% residency requirement. Such requests will be accommodated on a case-by-case basis. • Season permit for organized pick-up games/adult league games & practices and does not meet 60% residency. Tier 5 Priority Use: Private Clinics, camps, tournaments, or other special uses shall not be eligible for a playing field and/or related facility use permit unless such use is sponsored by the Recreation and Community Programs Department, Lexington Public Schools, or on a case-by-case basis a recognized Lexington Based Sports Organization. Any playing field and/or related facility use permit issued for such use shall be subject in 4 all instances to the terms, conditions, and limitations of the Town Department ora enc ` sponsorship, including permit priority. • Please be advised that rosters will be verified. • Organizations cannot sub-lease the fields or sell their field permit to another group. • A Lexington-based league must consist of a minimum of 4 teams to be classified as a league. • _i Id Permits are not guaranteed from season to season. Application Process: • Permit applications will be accepted by the Recreation and Community Programs Department beginning the first Monday in January. Starting and ending dates are approximate and depend upon weather/field conditions. The Recreation and Community Programs Department and the DPW Public Grounds Department will set the start dates. • Sessions: 1. Spring®approximately March 20 ® June 18 2. Summer®June 22 ® August 21 3. Fall ®August 22 ® November 30 (or sooner if fields are closed) • Single Use field requests will be on a first-come basis. Tier Categories and fees apply to single use requests. No refunds will be issued, but a credit will be awarded in the event of rain cancellation. Permit holder must call the Recreation and Community Programs Office no later than the day following the rain out to receive this credit. • A schedule of permit fees is listed at the end of this document. The Recreation and Community Programs Department will issue a permit/invoice based upon the Tier Category the organization falls under. • An application requesting use of any Lexington High School Field may need the additional approval of the LHS Athletic Director. The Recreation and Community Programs Department shall make this determination and notify thea plicant if such approval is required. • All completed permits received by the Recreation and Community Programs Department on or before the seasonal (i.e., spring, summer and fall) deadline will be considered shortly following the seasonal deadline. Permits received after the seasonal deadline will be considered only if there remains playing field availability. Following is an aggroximate timetable for submission of playing field and related facility applications and issuance of permits: Spring Season Summer Season Fall Season Application Period December 1-anuary January Opens Applications Due-By January 6 April 21 July 1st Permits Issued y February 24 May 29 August to It is the responsibility of each permit holder to submit requests in writing to the Recreation Department. 0 Once a permit is issued, use of the playing fields and related facilities covered by such permit is strictly limited to the terms, conditions, and limitations contained in the permit. These shall include, without limitation, all applicable Town ordinances and such further rules and regulations as may be promulgated and in effect from time to time by the Town and/or the Recreation Department. Field permits may be revoked for: o Use of alcohol, tobacco, and other controlled substances at field sites o Use of wet fields (defined below) o Excessive litter o Cars parked on fields and other grass areas o Use of foul and abusive language o Failure to adhere to Town ordinances 5 • In addition, the following Rules/Regulations must be enforced at the 3 multi-purpose synthetic fields at Lincoln Park: o No staking any object into the synthetic turf o No chewing gum is allowed (gum may damage the synthetic turf) • Appropriate notices will be posted and maintained by the Recreation Department and the Public Grounds Department at all playing fields and related facilities that may be under renovation. • V ag0,d ump Vel , q �19 ,.tru. .. f pU , c qauuy„(uqU orV , m6uh _ turf fields t Linc ln, !AnW 1 0�gVU.gryuu� c p iflon 1.,, When there lis standing water on the field 2. When tl'ie ground is waterdogged and "sgLflsh ” 3. When the footing us unsure and slippery 4, During any thunderstorm, pightning event., or heavy/downpour rain. EMd_p; frrt h,Qldo Lflle h .0 o q. . Y �,p., p . . ff .Uf f u beW qp w�..u. l! .p j, Y d.t.P. uWepd wa L d v,. . ..0 r �gjion and V1f"tiU"�6U�nfty�LQgroP � partm nt. Uf�OeW U'111. . friin.e hd r ..fl. " ". � Ei ! , .re.p.afte-d-and )ljm. .t1p.tlibla tot'P.0.yl ., .f,,, d., U ! q. .� ..)IP. • Field permit holders are not allowed to practice or play games on any snow-covered field and aLrg • Youth organizations should consider younger participants when making the decision to play. • Goals and other equipment ancillary to the use of Town playing fields and/or related facilities may be made available. If made available,the following would apply: 1. The permit holder may use such goals or other equipment but shall do so at his own risk. 2. The permit holder shall be responsible for using such goals and other equipment in accordance with such rules and regulations established by the Recreation and Community Programs Department. 3. The permit holder shall be responsible for all damages or loss of such goals or other equipment resulting from the use thereof. 4. The permit holder is responsible to ensure that all ancillary equipment that is used is returned to its original location on the site after each use. 5. Only soccer goals with wheels are allowed on the synthetic turf fields at Lincoln Park. • There is no guarantee that the field permitted will be lined. Field lining is not included in the administrative permit fee. If the league or organization requires lines, it is the responsibility of the permit holder to make arrangements. Users are not permitted to perform any type of maintenance (including lining) on Lexington fields without the approval of the Superintendent of Public Grounds. • In submitting an application for a permit under this policy, the applicant: 1. Agrees that he/she will abide by the rules of the Town, the Recreation and Community Programs Department and their representatives and designees; 2. Recognizes the possibility of physical injury associated with use of playing fields and related facilities. Therefore, in consideration for the Town and the Recreation and Community Programs Department accepting his/her/its application for a playing field and related facility use permit, the applicant hereby releases, discharges, and/or otherwise indemnifies the Town, its several departments and agencies (including the Recreation and Community Programs Department), any sponsoring LSBO, and their respective officers, directors, coaches, committees, employees, attorneys and associated personnel, including the owner of playing fields, facilities and/or equipment utilized under, or in any way connected with any 6 field use permit which may be granted hereunder, of and from any claim, demand, action, cause of action, suit or liability arising as a result oft e applicant's use of any Town owned playing field or related facility. The Recreation and Community Programs Department reserves the right: 1. To require a police detail or DPW overtime, where deemed necessary by the Recreation and Community Programs Department, as a condition of any permit being issued. The cost of such a police detail or DPW overtime shall be one by the permit holder, at the established detail rate® ® To revoke permits issued for violation of Policy, Town Ordinance, or Recreation and Community Programs Department Rules and Regulations. Amended 12/18/09,-Updated 2x`17/14 illillillillillllllliiiiiiiillillillllliiiiiiiI m Nil LexingtQn RECREATION&COMMaDB141`IY .a N"OG aD M1:x OG Po na^r Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs October 2019 Report NNMNNNNNNNNNNNNNNNNNNNNNNNNNNN-----NNNNNN-------------NNNNNNNNN N-----V-------- News& Updates: • Save the Date: o October 251h : Haunted House at the Community Center o February 26, 2020—Committee Summit. Staff&Volunteers: • There are a total of five inclusion aides and two more staff members are in the process of being hired Inclusion: • Therapeutic Recreation staff are currently supporting participants in four typical programs during the fall session. • The Therapeutic Recreation Specialist hosted a fall inclusion event, Harvest Fest which had over 24 families in attendance at the Community Center. Participants enjoyed games and a beautiful day for a picnic. • Music Therapy currently hosts seven children-five children with disabilities and two children who do not identify with having a disability. This is a wonderful inclusion program. • The adaptive soccer program has been successful with seven participants. • Kate DeAngelis has been asked to participate in the Site Council with LCP. This is a great opportunity and will support the growth of the TR efforts. Pine Meadows: Programming: • Pine Meadows hosted two tournaments over the past month: the Town of Lexington employee golf tournament took place on Friday, September 201h and the Lexington Education Foundation (LEF) 2019 Golf Classic was held on Friday, September 27tH ua^�r�l��� �."I��ulm �luurorlu�.S�s�I 39 MARRETT ROAD,LEXINGTON,MA 02421(office) 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(mail) Community Center: Programming: • Thomas Romano, Youth and Family Program Coordinator, has been asked to be an adult advisor for the Lexington Youth Commission • The rain makeup for Bike Smart was on October 5th. Nine participants took advantage of this valuable training. • Fall classes are underway, including new Chess opportunities, Fencing, Kids Test Kitchen, Martial Arts and more. New Adult classes includes a Circuit Training and a Brain and Balance class. Building: • The sidewalk from Marrett Road linking to the Community Center walkway will begin construction this week. • The stone dust pathway from the rear of the building, following along the garden beds and linking to the courtyard, was completed last month. The garden beds are showing off their fall color! Recreation Division: Programming: • An extra session of strong intermediate pickleball has been added on Thursday nights. In total, there are 107 participants in the six pickleball programs this fall. • The evening drop-in gym program at the LHS Field House opened for the season on Tuesday, October 151h • it the start date for the ski/snowboard programs at Nashoba Valley is still over two months away, there are 118 children registered for the Thursday afternoon program and 104 children signed up for the Friday night program. Operations: • The Town Pool Complex and Old Reservoir bathhouse are in the process of in cleaned and shutdown for the off-season. Both facilities will be completely winterized by the end of October. • Staff from the Recreation and Community Programs Department and DPW met with cricket advocates on Tuesday, October 15th to discuss the options for having a designated site for cricket at the Center Recreation Complex. • to is currently working on the Winter 2020 program brochure. The brochure will be sent to the printer during the first week of November and registration for winter programs will begin on Monday, December 2nd. Budget&Capital: • FY2020: • The contractor for the Pine Meadows improvements project mobilized on Thursday, October 6th. Work is being done on the 4th 5th, 6th® and 7' holes and it is anticipated that the project will be completed within the next month. • The Community Needs Assessment has a tentative timeline to begin in late Feburary or early March and expects to be a 6 month process • FY2021: • Over the past month, staff have been working the performance measurements for FY2019 as well as creating the operating budget for FY2021. The FY21 operating budget was finalized and submitted on Friday, October 11th and the FY19 annual report will be submitted by the Friday, October 18th deadline. • The proposed CPA-funded capital improvement projects for FY2021 will be presented to the Community Preservation Committee (CPC) on Thursday, October 24th. These projects include the completion of the athletic facility lighting at the Center, replacing the Sutherland playground, a field renovation at Harrington and installation of new irrigation systems at Harrington, Bowman, and Franklin, resurfacing the Valley Tennis Courts, and the athletic fields feasibility study. • Staff will be meeting with representatives from the four recreation software companies for demos in late October/early November. These companies are the four finalists and the department would like to have the preferred provider identified before the end of the year since this request will be presented to Town Meeting in the spring. • Staff have submitted three PIR's (Program Improvement Requests). One is to create a full time CTRS within the Recreation Enterprise Fund. One is to place playground supplies in the DPW budget for the ongoing maintenance required. One is to place a supply and equipment line item in the DF budget for items needed to support the Community Center that cannot be recovered through fees.