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Home My WebLink About2019-10-25-2020-min Town of Lexington 20/20 Vision Committee Meeting October 25,2019 Parker Room,Town Office Building 1625 Massachusetts Avenue 7:45 a.m.—9:00 a.m. Members Present: Fernando Quezada, Dan Krupka, Bhumip Khasnabish, Mark Manasas, Margaret Coppe, Peter Enrich, Kathleen Lenihan,Joe Pato, Andrew Dixon Members Absent: Carroll Ann Bottino, Peter Lee,Alan Wrigley, Nancy Corcoran-Ronchetti, Robert Peters Professional Staff Present: Katharine Labrecque The meeting was called to order: 7:50am Minutes: The minutes from the September 27 meeting were approved with the following changes • Tentative speaker David O'Brien should be changed to Daniel O'Brien. Handouts/Documents: • Margaret's Contact List • Draft Email Invitation • Draft Save the Date • A Brief History of Lexington's 20/20 Vision Committee Action Items Summary: • Mark will send a draft email with the embedded Save the Date out to the committee for approval. • Fernando will reach back out to Dr.Julie Hackett to confirm the topic she wants to discuss during the event. • In preparation for April 2, 2020,the Committee members will continue to work on their individual tasks.The list is under the title,April 2, 2020 Futures Panel Discussion > Individual Assignments in Preparation for the Event. Meeting Highlights: Update on Sub-Committee on Enhancing Communications in Lexington Mark announced that they Sean has received responses from two communities,Amherst and Concord, since sending out the survey.The goal is to get all fifteen communities to respond by Thanksgiving and a draft report by March. Fernando asked what the committee is doing to 1 encourage communities to respond. Mark responded that they are leaving that up to Sean as the point person. Kathleen and Andrew commented on how difficult it is to find out what's going on with various groups because there is no central webpage or location to find information.Joe noted that he is able to manage multiple calendars, but has the technical ability to do and not everyone can. Fernando added that it will be interesting to learn what challenges these communities are facing with communication and how that affects municipal operations. Marks lists the sub-committee members for the group: Mark Manasas, Mark Sandeen, Kathleen Lenihan, Sean Dugan, PK Shiu, Hong Xe, and Marian Cohen. Update Individual Assignments in Preparation for the Event The following activities/items require the committee's attention.This list was compiled by Dan and handed out to members at the meeting: • Speaker Confirmation &Titles: o Peter Enrich heard back from Daniel O'Brien regarding his availability for the event date. Unfortunately, Daniel may be scheduled to attend a conference, but he is waiting to hear back. Fernando asked if it's appropriate to list him as a tentative speaker,fearing that it may take away from the two confirmed speakers.There is consensus that it would not since the event is 6 months away. o Peter brought up his concern that Dr. Hackett's topic is too narrow and that he would be more interested in learning what the future of education looks like more broadly. Kathleen responded that she is confident Julie can speak more broadly about the future of education than the topic suggests. Fernando asked if we should change the title to be more descriptive. Kathleen noted that technology does play an important role in the future. Mark agreed with Peter,that Dr. Hackett should be able to speak more broadly and the title may make her feel locked in. Peter suggested changing the title. Fernando concluded that he will touch base with Julie again.There is consensus that the committee will move forward with what we have. • Save the Date: o Minor changes: capitalizing A in "affecting," F in "future", adding the title for the moderator, "Former State Representative," and removing the 20/20 Vision Committee meeting header at the top. • Topics to be discussed by the guest speakers to be used in getting the date placed on the calendars of the members of the elected boards. o Currently,we are waiting to confirm the third speaker and topic. • Update of historical data for Nariman Behravesh, Dr.Julie Hackett, and the third speaker: o Andrew and Dan have worked on this in the past and the charts they developed are in the Google Drive. Dan suggested that it would be best to communicate with Nariman directly and will send him updated charts. Dan noted that it may be helpful to send him household income per capita. Joe stated that the state has a database that you can use to find this information, and he would send Dan the link. • Search for a graphic artist: o Katharine spoke with the Library Director and got the name of the Library's artist, Mandy McLean. However, she doesn't have the time during her work hours to devote to 2 this. However, she does do freelance work. Katharine said she would get Mandy's contact information. o Mark and Dan will work on the advertisement. Margaret suggested posting it in the Colonial Times and Boston Globe, but make sure to check the publication deadlines. Fernando reminded the committee that Nancy volunteered to help with that. • Direct Invitation/Save the Dates: o Peter and Mark suggested taking the Save the Date and embedding it in the email Invitation. o Mark and Margaret noted they have put together a list of over one hundred people to send a direct invitation to.They are missing a few names. Dan suggested adding salutations as a personal touch to each invitation. Mark said he doesn't know how to do that, but he could look into it.There is consensus to forgo the salutations to avoid extra work. Mark asked if we should invite community leaders from the abutting communities.Joe responded that it wouldn't hurt. o Current invitees: ■ Board of Selectmen and Town Managers (current and former) ■ Lexington Communication Advisory Committee ■ Mike Kennealy, Secretary, Executive Office of Housing and Economic Development ■ Town Senior Management Team-Jim Malloy will invite ■ School Committee—Dr.Julie Hackett will invite ■ Planning Board ■ Heads of Town Departments ■ PTA, PTO ■ Former 20/20 Vision Members ■ Cary Memorial Library Trustees, Friends of Cary Memorial Library, etc. ■ State delegation ■ Chamber& Retailers Association o Draft email ■ Fernando referred to a draft email invitation he wrote and asked the group for feedback. • Peter suggested adding "challenges"to the sentence in paragraph second to read as follows"...overview of major challenges and opportunities for Lexington." • Kathleen suggested removing the word "consecutive," in the first paragraph. • Dan recommended adding the time in the first paragraph. However, there is consensus that if the Save the Date is embedded it wouldn't be necessary to add the time. • Another suggestion was given to add at the very end of the email, "Please feel free to share this event with others." ■ Margaret asked who had access to the committee's email. Mark responded that he did and noted that he recognizes some of these emails may bounce back because of inactive email addresses. o Timeline 3 ■ Consensus that the Save the Dates should be sent out by next week. • A Brief History of Lexington's 20/20 Vision Committee Draft o Fernando asked that the committee read the one-page history of Lexington Peter put together. Peter pointed out bullet#3 that listed accomplishments or things we've done. Dan suggested that this should go onto the website before the event. On April 2, 2020(Day of Event): o The history, demographic and economic data should be on timed slides running in the background before the start of the event. Fernando suggested including the survey results. The committee will brainstorm what to include in the slides as we get closer to the event. Event Recording and Advertising Discussion o Fernando updated the committee that he still has not heard from LexMedia about recording the event. Next Meeting Date ■ Friday, December 6, 2019, 7:45 a.m. in the Parker Room Subsequent Meetings ■ Friday,January 31, 2020, 7:45 a.m. in the Parker Room ■ Friday, February 28, 2020, 7:45a.m. in the Parker Room ■ Friday, March 27, 2020, 7:45a.m. in the Parker Room Meeting ended at 9:05 a.m. Minutes submitted by Management Fellow, Katharine Labrecque 4