Loading...
HomeMy WebLinkAbout2019-11-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—NOVEMBER 12, 2019 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:37 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Richard F. Perry Caileen Foley Weidong Wang Jenna Milne Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of October 4, 2019 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the amended Minutes of Regular Meeting of October 4, 2019. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 3. PUBLIC COMMENT 4. BILLS & CHECKS Approval of Bills & Checks Paid in October 2019 October 2019 REVOLVING FUND Check Numbers 17018 through 17090 689-C MANAGEMENT Check Number 2263 PARKER MANOR Check Number 2056 BEDFORD STREET Check Number 1248 MRVP VOUCHER PROGRAM Check Numbers 4129 through 4132 SECTION 8 Check Numbers 18607 through 18633 Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the Bills and Checks as presented for October 2019. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials We continue to be in excellent financial shape with good reserves. The solar net metering has helped the state program reserves. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the October 2019 financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker B. Presentation of FY20 Budgets; Jenna Milne of Milne, Shaw, Robillard P.C. Jenna presented the FY20 Budgets. The budget guidelines provide for an allowed 10% ANUEL (Annual Non-Utility Expense Level). All programs are in good shape with healthy reserves. Jenna reviewed line items with the Board. The proposed administrative salaries were done with reorganization in mind. The Executive Director salary is calculated using the DHCD formula. Maintenance rates are set by DLI each April. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the FY20 Budgets for the 400-1 and Federal Program as presented. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the FY20 Budgets for the MRVP and 689 Program as presented. The roll call vote was as follows: 2 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the FY20 Executive Director salary. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker C. DHCD Property Insurance renewal DHCD has sent an update about important insurance conditions in the market, such as catastrophic losses for the second straight year, resulting in a projected 10% higher premium. D. PMR results There were no findings in the PMR. We received favorable reviews. We received "Operational Guidance" in the Adjusted Net Income Portion of the desk audit. Per the metric, it states that we underspent our budget by 14.9%. However, it does not consider that we earned more income than anticipated. The work order system and inspections got high marks. E. Project updates 17 Scattered Sites roofing The project is on schedule and approximately halfway done. There have been a few weather delays. The contractor is very easy to work with. They will be doing the gutters in a few weeks. A few of these Scattered Sites needed walkway and stair repairs. Mike is being proactive for REAC next fall. Pine Grove Village Construction on the vacant unit will start in December. Caileen has been communicating with residents who have picked out some of the finishes. These are scheduled to start the second week of January. Caileen is hiring a Relocation Specialist to ensure everything is done orderly and well. Also, she is hiring a Clerk of the Works, to be on site approximately 8 hours a week to coordinate residents, other owners and contractors. 45 Forest Street The bids will go out in January to make the outdoor porch into an expanded living area off the kitchen. Carpeting at Vynebrooke Village New carpeting and vinyl the in hallways and Community Room is complete. 3 Exterior lighting at Vynebrooke Village This project is going out to bid in a few weeks. The concern is underground conduit with wiring might be faulty and will result in a change order. The lights work now so hopefully the wiring will be fine. The new lighting will be more energy efficient. 96 Wood Street The paving is complete, and the kitchen and bath upgrades will be done over the winter. Greeley Village Emergency Generator The contractor is waiting for the generator to be delivered to start construction. Greeley Village Community Room ramp and exterior repairs We were awarded $75,000.00 from DHCD through Formula Funding to fix the ramp. Caileen met with the architect. The whole ramp needs to be taken down and reconfigured to code. We have applied for FY21 CPA funds for decking, windows and doors. This was presented at CPA meeting 10/17/19. Straw vote was in support of project. 6. OLD BUSINESS The Executive Director contract will be executed at the December meeting. 7. ADJOURNMENT 8:50 AM A true copy attest........................... CAILEEN FOLEY, SECRETARY 4 5 6