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HomeMy WebLinkAbout2019-12-02 BOS Packet - Released SELECTMEN'S MEETING Monday, December 2, 2019 Estabrook Hall, Cary Memorial Building, 1605 Massachusetts Avenue 5:30 PM AGENDA EXECUTIVE SESSION 1. Exemption 6: Purchase, Sale, Lease of Real Estate - Historical Society Parking 5:3 0 p.m. Parcel- Edison Way PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Outdoor Skating Rink Request 2019-2020 Season- Fletcher Park 5:50 p.m. 2. Approve F Y2020 Tax R ate/Minimum Residential Factor 5:5 5 p.m. 3. Discuss Next Steps for the Planning Department 6:0 5 p.m. 4. Presentation- Proposed Development- 1040/1050 Waltham Street 6:15 p.m. 5. Town Manager Performance Appraisal& Goals Review 6:3 0 p.m. 6. Dissolve Committees 6:40 p.m. • Energy Conservation Committee • Ad Hoc Crematory Study Committee 7. Update on Proposed Board of Selectmen Proclamation Guidelines and Procedures 6:45 p.m. 8. Legal Services Request for Proposal 6:50 p.m. 9. Update on Selectmen Fees Survey& Recommendation for New Fees 7:00 p.m. 10. Annual Lic ens e R enewals 7:10 p.m. 11. Town Manager Appointment& Reappointment 7:15 p.m. 12. Selectmen Committee Appointment 7:20 p.m. CONSENT AGENDA 1. Approve and Sign Eagle Scout Commendation Letter- Jacob Milendorf 2. Water and Sewer Commitments and Adjustments ADJOURN 1. Anticipated Adjournment 7:30 p.m. The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, December 16, 2019 at 7:00 pm in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and LezTedia subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Outdoor Skating Rink Request 2019-2020 Season- Fletcher Park PRESENTER:TER• ITEM S NUMBER: Lisa O'Brien, Skate L exingto n I.1 SUMMARY: No vote is required as use of this Town property is under the jurisdiction of the Town Manager. The Town Manager, however, would like to determine if there is a consensus of the Board to support the request for an outdoor skating rink at the corner of Massachusetts and F letc her Avenues. SUGGESTED MOTION: N/A FOLLOW-UP: Town Manager's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 5:5 0 p.m. ATTACHMENTS: Description Type u WI NI'-ER 2 . 1 1°'sir-i SEASON f�lrqpose by Lisa O'Brien ^ Immobrien@amail.com 617-312-6920 f nrrr Odom, Charles Teague Y" loplow ��f��(��� �f y�IYII(I/ I J / 1 J ' cteague@qmail.com e@_gmail.com �1, "I 425-495-9079 www,,sko, m ern;r ,ti,rr Ion. // I ( �U «"" % j I p!i r�/'f� UJ'�r f�� I ���P1�.��6� �Vq WHY Doug Lucente on behalf of Lions Club 781-424-4007 r N s Nr(`P"�tW, Summary For the last four years, with the support of local residents and businesses and with the assistance of the Town of Lexington, we established an outdoor skating rink located at Fletcher Park on the edge of Lexington Center. The rink consisted of a 85' x 100' open ice rink(this is 1/2 the size of a regulation hockey rink)with 18" boards to establish the perimeter of the rink. lY.�y r�i�Nl f1���1. >r';'�rv�( / /i, /rl�l� 'F✓rK 'J�`�"r i � 'o{l, I �/,�//%////�jl r � ,N✓r'r I(C��; '!��,, f '' *� �jr, u " fl'? r�r , m r r 1n, r �v r" IV�yr �r+a i��r rU;� il�n�lli u \1 i r, � r MI ul l� !r r G /r r r /ra D11�P�' I IV I rr,r '.� ,�I r r//.r,v. r '-'%f,/rllr�o/✓,,;",�r/ r�..; 11,,,. Ir �r I!�" r4��J� r wu r� ,N Nl�lp III r r „r r r i r rr / K , The rink provided a safe, fun, family friendly outdoor activity for many Lexington residents, but it also provided a scenic and wonderful experience for those simply driving into Lexington Center and enjoying the site of so many kids skating. We'd like to continue the Fletcher rink this season, keeping the Fletcher Park location and enlisting the services of Gatchell Company for snow removal for an even better outdoor skating experience this winter. The Rink it Location The rink was located at Fletcher park on Massachusetts Avenue near Lexington Center. This multi-use field hosts a variety of summer activities including the Farmer's Market and a barbeque festival, but sits largely unused through the winter. The field is of sufficient size to construct a rink that provides ice skating options for recreational skating. The field's proximity to Lexington Center provides additional customers to the Center as well as convenient access to Lexington residents. See the below map. o� e I J i i e �f f t r y I" f �rI r Fr, l 1 Construction The Skate Lexington volunteer organization was responsible for providing the rink boards, brackets, liner and other materials. The DPW assembled the brackets and boards in December in preparation for freezing weather. The Lexington Fire Department is provided a hose along with access to a fire hydrant located on the edge of the field. The water department has approved our use of sufficient water from this hydrant to fill the rink at no cost to the community. Operation /Staffing The rink was unstaffed and unsupervised. Residents are required to bring their own ice skating equipment and show reasonable prudence in the supervision of children. Signage included hours of operation as well as "Skate at your Own Risk". Furthermore, DPW setup rigid wooden snow fencing to ensure that the rink is properly enclosed for safety purposes. Information and updates about rink status were available at bl!pL//www.-skatelexington.com Maintenance Essential rink maintenance consists largely of clearing the ice surface of debris (fallen leaves, etc), clearing of snow from the ice surface, and occasional remisting and resurfacing. In this initial test year, we used a combination of volunteer efforts in combination with DPW staff as available for rink maintenance. Clearing the rink of snow remains the most substantial challenge as clearing the rink after a large snowfall is time consuming. To this, we are working with Gatchell Company for their assistance with snow removal and resurfacing. This will be paid for by the Lions Club and via Skate Lexington fundraising efforts. Weather Despite the difficult weather this past year, we had many days of a packed rink. The overall weather picture this winter is of course difficult to predict. This year this doesn't appear to be a consensus forecast for the winter. Fingers crossed for nice cold stretches and moderate snow! What I "It Change ICI For the fifth season of the Fletcher Rink, we propose to build the rink in Fletcher Park(the same location). The Lexington DPW has agreed to install the bracket, boards, and liner, which will be provided by Skate Lexington (the DPW graciously stored the boards and brackets from last season so we will be reusing those and sourcing a new liner for this season). Water access and hose will be provided by the Lexington Fire Department, with the Water Department agreeing to the use of the water to initially fill the rink. We will continue operation of the rink as unsupervised and skate at your own risk. Snow removal will be handled by the Skate Lexington organization (along with Gatchell Company) on a volunteer basis. We will continue a `no hockey' policy in order to provide a safe recreational skating experience and reduce the risk of flying pucks damaging cars. Continued lrn�provernenits for 20,191-2020 Season 1) Better Secured Bumpers With thanks to DPW for their efforts last season, the yellow `bumpers' placed along the top of the boards to secure the liner and to provide a nice appearance have been secured to the boards to ensure they stay in place. Each year towards the end of the season, the bumpers become more haphazard. In addition, strong winds can dislodge them. 2) New Liner As in previous years, the Lions Club will generously provide a new liner for the season. Schedule December Proposal Reviewed /Approved Rink brackets and board installed January Rink flooding Rink opens The January schedule for the creation of the rink will depend largely upon the weather. In order to create the rink, the following condition must be met: Weather forecast of five days with sub-20 degree nights and sub-32 degree days Once these weather conditions are met, it should take 3-5 days to flood the rink and allow the ice time to freeze and harden. Ideally, the boards and brackets would be installed prior to extremely cold temperatures. ,.r ,p,f �r Rrµ�rU r,µf ✓<,,U� Y, ������� /�� r�p�,m�� I Ir�' �,". � r fv' r r/ Y rp k f N f' F V !vw Y i If r r r„dl�r r. �,ic r:,r.,.r-: ,,, .,,,, � ,,�,}�"d d, � ti„ G, ,I�„ �:� ,,,x. �:,. �r. ,�'y, ,•,�r , ;. ky';,,fir y r,. ,fMi,w�,.b'. 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'�"MM1 � I 'I,� i/ fo'. v r {�r V Ai `a L r n lrt r w oIh aa- m ux go 4. err p has �'' m ,. ,„,mow• :. .r w r o, r, ,,,° ✓°(F6GrJW1!£r��(f(Y((A(rlpr!YIfFV,„°�,': : ''w^r',.r. / ,M y� x; ryw ', .m»rlfa� Dhj wyaro, �,d" *m r" rrrarrrrr i�l"lrmrNrrrrr/rrFar irAraNi6/iri mdc'i!n errNrrr r//rrrrr/orrrrrrrrrf fmUllr r Id,a +a ,,., pw firrh°,u"�"4 I w. r y/ Fletcher Park , a �to TV F ggrA Rp64 a�pu IXRIO*�.INN`PR'G'M"IHE IIfnYw90'�LM m r r w rrlr S II III� Nub arb&6 Mnyry �r "w r'¢m1uW s p4 rrlu,7,iG rNnp r it ,n,r J., s m ! �`m x a w n 7 / " Iarrxel � J sl x m >w 4 xv'w 'T n 1 ,..�, / ( �' ro`,• �f° ,,,m ^��4.' ,:.�a„M'x�� � � N ��,,,,,,,,,,,/ � �;�:� rc AAW n V r, I 0 r ,,, r I,f ✓r .,,,,, ,� r rJ %/ / �p -,;,m�A,, �:sr..;r V',r I I I nr , r, r -. +..: - ',;,,,�" ✓" „r'.:'p �,� '",� ..,.„v^;,G,,,rx"s,. ,,,,,,,,,,/'. �// / 1"�,w�'„ �a �4 rl� �,..'rn �,rn.,mµ ,., 1 r v ' v ✓tr fir' `�`�til ,r� r JL � i� 7 w ,� pnr�' m z W uti a t I/�rrrr r I ✓ �r, r,,r,/r r ,, rr,rr,.lir.,mi r f rr ;,r iNr .,,.. ,,r ,./ !/„1. ✓ / // ---r ,// n �rii,i�✓. /r/r//.. .,� r / /rrr „//r ,:,rii ,,; rr r, , off! ��% ,..,,//l, ✓.O /,..rrr ri r r / / o„ i l^fA ,1d �� r �l I/ G!r I ,,�r rYar f°r�"��/r f rry rl�m�iirr,�i rl ✓v"'�Ix J„r„r uNo r r rr r`rnrrx»r� m� rA .U� r� m AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve FY2020 Tax Rate/Minimum Residential Factor PRESENTER: ITEM NUMBER: Carolyn Kosnoff,Assistant Town Manager for Finance/Comptroller I.2 SUMMARY: This is the second meeting in the process of setting the FY2020 tax rates. The Board of Assessors and the Assistant Town Manager for Finance presented FY2020 tax classification options and preliminary tax rates for the Board of Selectmen's consideration. In the past we covered this agenda item over three meetings and as discussed previously have reduced it to two meetings this year. The attached Fiscal Year 2020 Tax Classification Packet includes a summary of the options and supporting exhibits. At this meeting, the Board is being asked to take four votes, which are described in the memorandum in the attached Fiscal Year 2020 Tax Classification Packet. The votes are to: • Establish a residential factor; • Determine whether to adopt the Open Space Discount; • Determine whether to adopt the Residential Exemption and, if so, the percentage(up to 35 percent); • Determine whether to adopt the Small Commercial Exemption SUGGESTED MOTION: • Move to establish a residential factor of , which results in a tax shift of (see Exhibit A); . Move not to adopt the Open Space Discount(the Town has no property classified as Open Space); . Move to (adopt) (not adopt)the Residential Exemption(and, if so, the percentage, up to 35 percent); • Move to (adopt) (not adopt) the Small Commercial Exemption. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 5:5 5 p.m. ATTACHMENTS: Description Type Town of Lex'ington Fiscal Year 2020 Tax Classification Packet vs M�RN�ti 11= A01. 04 a " � PM y m a APRIL l9TN Prepared for: Lexington Board of Selectmen Prepared by: Lexington Assessors Office Chairman, Gregory A. Johnson Member, Edmund C. Grant Member, Casimir R. Groblewski Robert F. Lent, Director of Assessing As reviewed by: Carolyn J. Kosnoff, Assistant Town Manager for Finance DOR Approved Property Values Tax Classification Meeting December 2, 2019 M M0 To: Lexington Board of Selectmen From: Lexington Board of Assessors Subject: FY 2020 Classification Meeting Date: December 2, 2019 This memo is intended to provide the Board of Selectmen with the necessary information to conduct a Public Hearing and Informational Session on the tax classification options available under Massachusetts General Laws. The classification amendment requires the Board of Selectmen to consider four (4) selections with respect to the setting the FY2020 Lexington tax rate. The decision of the Board for each alternative must be submitted to the DOR on MA State form LA-5. The four (4) selections are: 1. Selection of a residential factor 2. Selection of a discount for Open Space 3. Residential exemption 4. Small commercial property exemption 1. Selection of a residential factor. (Class 1: Residential; Class 2: Open Space; Class 3: Commercial; Class 4: Industrial, etc.) The Board of Selectmen may choose to adopt a residential factor, which will increase the tax rate applied to the commercial, industrial, and personal property (C-I-P) classes, factor (multiplier) of up to a maximum of 1.750. Adopting such a factor will shift a larger portion of the overall Lexington tax levy to the commercial, industrial, personal property classes (CIP), thereby reducing the portion of the tax levy borne by the owners of residential property. Attached Exhibit A & Exhibit B demonstrate the effect that several possible "factor" choices will have by identifying the tax levy percentage borne by each class of properties, and the resulting tax rates. Approximately 100 of the 351 communities in Massachusetts adopt this process of tax classification. 2. Selection of a discount for Open Space. Massachusetts General Law Chapter 59 Sec. 2A defines Class 2 Open Space as: "..land which is not otherwise classified and which is not taxable under provisions of chapters 61, 61 A or 61 B, or taxable under a permanent conservation restriction, and which land is not held for the production of income but is maintained in an open or natural condition and which contributes significantly to the benefit and enjoyment of the public." The Board of Selectmen may choose to adopt an exemption, discounting the assessed value of Open Space to a maximum of 25% for any property that is classified as Open Space. The Board of Assessors has not identified any property in Lexington that meets the definition of Open Space according to the statute. To our knowledge, Bedford is the only community in the Commonwealth of Massachusetts to adopt this exemption. FY2020 Classification Packet 1 12/2/2019 Page 2 To: Lexington Board of Selectmen From: Lexington Board of Assessors Subject: FY 2020 Preliminary Classification Meeting Date: December 2, 2019 3. Residential exemption. The Board of Selectmen may choose to adopt a maximum exemption of up to 35% (in prior years, this maximum was 20%). If adopted, this tax relief would apply only to the principal residence of taxpayers (owner-occupied and primary domicile). If this exemption were adopted, the residential properties that are assessed at a value below the "break- even valuation" point would realize a reduction in taxes while the residential properties assessed at a value above the "break-even valuation" point must pay additional taxes to compensate. See attached Exhibit G for a hypothetical application of the residential exemption. The funding for this exemption/tax relief for qualified applicants would be borne among the other properties of the within the same Residential classification. In particular, non-owner-occupied properties (apartment buildings and vacant land) would experience a substantial increase in taxes. [Note: "Residential classification" includes the following: single family dwellings, two & three family dwellings, vacant land, multi-dwelling parcels, residential condos, and apartment buildings.] In 2018, some fifteen (15) communities in Commonwealth of MA, typically those with a substantial base of rental units, decided to offer the residential exemption including Barnstable, Boston, Brookline, Cambridge, Chelsea, Everett, Malden, Nantucket, Provincetown, Somerset, Somerville, Tisbury, Truro, Waltham, and Watertown. 4. Small commercial exemption. The Board of Selectmen may choose to adopt a small commercial exemption of up to 10% of the property valuation for commercial (not industrial) property that meets the requirements of the law. To qualify, eligible businesses must have occupied the property as of January 1st, and must have had no more than ten (10) employees during the previous calendar year, and the property must have an assessed valuation of less than $1,000,000. While the applicant does not have to be the owner of the property to be eligible, all occupants of the commercial portion of the property must qualify. The funding for this exemption/tax relief for qualified applicants would be borne among the other properties of the same Commercial-Industrial-Personal Property(C-I-P) classification. In 2018, some twelve (12) communities in the Commonwealth of MA decided to offer the small commercial exemption including Auburn, Avon, Bellingham, Berlin, Braintree, Dartmouth, Erving, New Ashford, Seekonk, Somerset, Westford, and Wrentham. FY 2020 Classification Packet 2 12/2/2019 FY 2020 Town of Lexington-Tax Classification Packet EXHIBIT A: ALTERNATIVE TAX RATE SCENARIOS FOR FY2020 FY2019 to FY2020 Change in Levy Limit and Values Factors Affecting Determination FY2019 FY2020 %CHANGE FY 2019 Levy Limit(A) $ 176,907,122 NIA Maximum Allowable Levy Limit $ 186,267,122 $ 196,066,557 5.26% FY 2019 Excluded Debt(B) $ 9,360,000 N/A Tax Levy (FY19 as actual,and $ 186 o FY 2019 Maximum Allowable Levy $ 186,267,122 N/A FY20 as Levy Limit(T13D) ,201,054 $ 196,066,557 5.30/o Limit(A+B) Residential Valuation $ 10,570,638,820 $ 11,160,005,132 5.58% Plus:Amended New Growth $ - 0.00% Comm+Indl*+PP Valuation $ 1,351,761,195 $ 1,438,342,965 6.41% Plus:Prop 2 1/2 increment o (A x 2.5%) $ 4,422,678 2.37/o Total Valuation $ 11,922,400,015 $ 12,598,348,097 5.67% Plus:New Growth Increment $ 3,608,503 1.94% Residential Tax Rate $ 14.12 T.B.D. T.B.D. Plus:Override $ - 0.00% Comm/Indl/PP Tax Rate $ 27.33 T.B.D. T.B.D. Plus:Debt Exclusion Increment $ 1,768,254 0.95% (Increases vs.FY 2019) FY2020 Maximum Allowable Levy *Industrial valutaion is adjusted for TIF agreements Limit $ 196,066,557 5.26% %LEVY CHANGE: FACTOR %SHARE OF LEVY TAX LEVY TAX RATE FY2019 v.FY2020 C-1-P RESID C-1-P RES C-1-P RESID C-1-P RESID C-1-P RESID COMMENTS 1.00 1.000 11.4% 88.6% $ 22,384,756 $ 173,681,800 $15.56 $15.56 -39.4% 16.4% SINGLE TAX RATE 1.05 0.994 12.0% 88.0% $ 23,503,994 $ 172,562,563 $16.34 $15.46 -36.4% 15.6% 1.10 0.987 12.6% 87.4% $ 24,623,232 $ 171,443,325 $17.12 $15.36 -33.3% 14.9% 1.15 0.981 13.1% 86.9% $ 25,742,470 $ 170,324,087 $17.90 $15.26 -30.3% 14.1% 1.20 0.974 13.7% 86.3% $ 26,861,708 $ 169,204,849 $18.68 $15.16 -27.3% 13.4% 1.25 0.968 14.3% 85.7% $ 27,980,945 $ 168,085,611 $19.45 $15.06 -24.3% 12.6% 1.30 0.961 14.8% 85.2% $ 29,100,183 $ 166,966,374 $20.23 $14.96 -21.2% 11.9% 1.35 0.955 15.4% 84.6% $ 30,219,421 $ 165,847,136 $21.01 $14.86 -1 .2% 11.1% 1.40 0.948 16.0% 84.0% $ 31,338,659 $ 164,727,898 $21.79 $14.76 -15.2% 10.4% 1.45 0.942 16.6% 83.4% $ 32,457,897 $ 163,608,660 $22.57 $14.66 -12.1% 9.6% 1.50 0.936 17.1% 82.9% $ 33,577,135 $ 162,489,422 $23.34 $14.56 -9.1% 8.9% 1.55 0.929 17.7% 82.3% $ 34,696,372 $ 161,370,184 $24.12 $14.46 -6.1% 8.1% 1.56 0.928 17.8% 82.2% $ 34,920,220 $ 161,146,337 $24.28 $14.44 -5.5% 8.0% 1.57 0.927 17.9% 82.1% $ 35,144,067 $ 160,922,489 $24.43 $14.42 -4.9% 7.8% 1.58 0.925 18.0% 82.0% $ 35,367,915 $ 160,698,642 $24.59 $14.40 -4.3% 7.7% 1.59 0.924 18.2% 81.8% $ 35,591,763 $ 160,474,794 $24.74 $14.38 -3.7% 7.5% 1.60 0.923 18.3% 81.7% $ 35,815,610 $ 160,250,947 $24.90 $14.36 -3.1% 7.4% 1.61 0.921 18.4% 81.6% $ 36,039,458 $ 160,027,099 $25.06 $14.34 -2.4% 7.2% 1.62 0.920 18.5% 81.5% $ 36,263,305 $ 159,803,251 $25.21 $14.32 -1.8% 7.1% 1.63 0.919 18.6% 81.4% $ 36,487,153 $ 159,579,404 $25.37 $14.30 -1.2% 6.9% 1.64 0.918 18.7% 81.3% $ 36,711,000 $ 159,355,556 $25.52 $14.28 -0.6% 6.8% 1.65 0.916 18.8% 81.2% $ 36,934,848 $ 159,131,709 $25.68 $14.26 0.0% 6.6% 1.66 0.915 19.0% 81.0% $ 37,158,696 $ 158,907,861 $25.83 $14.24 0.6% 6.5% 1.67 0.914 19.1% 80.9% $ 37,382,543 $ 158,684,014 $25.99 $14.22 1.2% 6.3% 1.68 0.912 19.2% 80.8% $ 37,606,391 $ 158,4601166 $26.15 $14.20 1.8% 6.2% 1.69 0.911 19.3% 80.7% $ 37,830,238 $ 158,236,319 $26.30 $14.18 2.4% 6.0% 1.70 0.910 19.4% 80.6% $ 38,054,086 $ 158,012,471 $26.46 $14.16 3.0% 5.9% 1.71 0.908 19.5% 80.5% $ 38,277,933 $ 157,788,623 $26.61 $14.14 3.6% 5.7% 1.72 0.907 19.6% 80.4% $ 38,501,781 $ 157,564,776 $26.77 $14.12 4.2% 5.6% 1.73 0.906 19.8% 80.2% $ 38,725,628 $ 157,340,928 $26.92 $14.10 4.8% 5.4% 1.74 0.905 19.9% 80.1% $ 38,949,476 $ 157,117,081 $27.08 $14.08 5.4% 5.3% 1.75 0.90334 20.0% 80.0% $ 39,173,324 $ 156,893,233 $27.24 $14.06 6.0% 5.1% MAX SHIFT FY 2019>> $27.33 $14.12 FY20 Classification Packet Final Update_12.2.19 3 11/29/2019 CF) V- C) N O N a 0 M M N N N m m ti O O O O O O O O O N O O O c0 -t 0 0 O O O O O Lid Lo Lo Lo Ln Q V t co co co M � ct zi- t cfl cfl ti ti ti ti r, F, ti Lo cfl C6 ti w w ti ti ti F. ti ti r� r� ti ti ti ti ti ti 00 � \ \ o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 o 0 0 0 0 0 0 0 W co M ti N ,:I- ti m ,:I- mCO O H O CO T N LO 00 CD CO r M M CD CDr r CO r` r` r` r,- CO M M O� M N O N M r-- ti N CO � J r` CO O N M N CO O M 6 M N N M 4 CO CO ui M 6 6 V- N � N N N N 0 0 O, M, � _ o N N M M M M M M M M N N N N N N N N N N N N N N N N N N N N N N N N N N V W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J Ln co O 6 r Ln M M CO ON N 00 CD ti co O 00 Ln N N 00 0) N NV) ;I- O cO CO - 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RESIDENTIAL PARCELS (Prior Year) RESIDENTIAL • •• Z 9 Single Resid Net of New Growth>>> (Does not include Resid Condos,Apts.,2-3 family,etc) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 445/sf for Avg.Single Family Dwelling $1,050,585 $1,094,938 $1,094,938 $1,094,938 $1,094,938 $1,094,938 $1,094,938 $1,094,938 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $14.12 $14.26 $14.16 $14.14 $14.12 $14.10 $14.08 $14.06 Avg.Tax Bill(based on Avg.Ass'd Value) $14,834 $15,613 $15,503 $15,481 $15,459 $15,437 $15,415 $15,393 $Tax differential between FY19-FY20 Not applicable $779 $669 $647 $625 $603 $581 $559 %Tax differential between FY19-FY20 Not applicable 5.3% 4.5% 4.4% 4.2% 4.1% 3.9% 3.8% value FY 19(w/growth)vs.FY 20(without growth) 4.2% . ..Will . • . .. 7C�ategory ii Resid Misc Net of New Growth>>> (Includes Resid.Condos,Apart.Bldgs.,2-3 family,eFY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 315/sf for Avg Property i $779,174 $844,380 $844,380 $844,380 $844,380 $844,380 $844,380 $844,380 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $14.12 $14.26 $14.16 $14.14 $14.12 $14.10 $14.08 $14.06 Avg.Tax Bill(based on Avg.Ass'd Value) $11,002 $12,040 $11,955 $11,938 $11,922 $11,905 $11,888 $11,871 $Tax differential between FY19-FY20 Not applicable $1,038 $953 $936 $920 $903 $886 $869 %Tax differential between FY19-FY20 Not applicable 9.4% 8.7% 8.5% 8.4% 8.2% 8.1% 7.9% %value FY 19(w/growth)vs.FY 20(without growth) 8.4% COMMERCIAL PARCELS COMMERCIAL • • . .. Large Office Net of New Growth>>> (General Office(non-Lab,non-Med);all> 20,000 sgft GBA) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 162/sf for Avg Property in Category $12,836,458 $13,713,000 $13,713,000 $13,713,000 $13,713,000 $13,713,000 $13,713,000 $13,713,000 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $27.33 $25.68 $26.46 $26.61 $26.77 $26.92 $27.08 $27.24 Avg.Tax Bill(based on Avg.Ass'd Value) $350,820 $352,133 $362,803 $364,938 $367,072 $369,206 $371,340 $373,474 $Tax differential between FY19-FY20 Not applicable $1,312 $11,983 $14,117 $16,251 $18,385 $20,520 $22,654 %Tax differential between FY19-FY20 Not applicable 0.4% 3.4% 4.0% 4.6% 5.2% 5.8% 6.5% %value FY 19(w/growth)vs.FY 20(without growth) 6.8% • �71 Sm&Med Office Net of New Growth>>> (General Office+Professional);all<20,000 sgft GBA) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 218/sf for Avg Property in Category $1,224,176 $1,393,297 $1,393,297 $1,393,297 $1,393,297 $1,393,297 $1,393,297 $1,393,297 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $27.33 $25.68 $26.46 $26.61 $26.77 $26.92 $27.08 $27.24 Avg.Tax Bill(based on Avg.Ass'd Value) $33,457 $35,778 $36,862 $37,079 $37,296 $37,513 $37,730 $37,947 $Tax differential between FY19-FY20 Not applicable $2,321 $3,406 $3,622 $3,839 $4,056 $4,273 $4,490 %Tax differential between FY19-FY20 t applicable 6.9% 10.2% 10.8% 11.5% 12.1% 12.8% 13.4% value FY 19(w/growth)vs.FY 20(without growth) No 13.8% • - • . .. All Town Retail Net of New Growth>>> (Retail,Restaurants,&Banks,but not Retail Condos) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 252/sf for Avg Property in Category $1,608,152 $1,701,563 $1,701,563 $1,701,563 $1,701,563 $1,701,563 $1,701,563 $1,701,563 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $27.33 $25.68 $26.46 $26.61 $26.77 $26.92 $27.08 $27.24 Avg.Tax Bill(based on Avg.Ass'd Value) $43,951 $43,694 $45,018 $45,283 $45,548 $45,812 $46,077 $46,342 $Tax differential between FY19-FY20 Not applicable $11067 $1,332 $1,597 $1,862 $2,127 $2,391 %Tax differential between FY19-FY20 t applicable % 2.4% 3.0% 3.6% 4.2% 4.8% 5.4% value FY 19(w/growth)vs.FY 20(without growth) No 5.8% • - • • • . .. Comm.Condo Net of New Growth>>> (Retail Shop Condominiums are included) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 263/sf for Avg Property in Category $211,278 $213,261 $213,261 $213,261 $213,261 $213,261 $213,261 $213,261 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $27.33 $25.68 $26.46 $26.61 $26.77 $26.92 $27.08 $27.24 Avg.Tax Bill(based on Avg.Ass'd Value) $5,774 $5,476 $5,642 $5,675 $5,709 $5,742 $5,775 $5,808 $Tax differential between FY19-FY20 Not applicable 1 3 1 $34 %Tax differential between FY19-FY20 Not applicable % . % -1. % -1.14% % 0.0% 0.6% %value FY 19(w/growth)vs.FY 20(without growth) 0.9% INDUSTRIAL PARCELS INDUSTRIAL • • • • • . .. Lab/Office Net of New Growth>>> (Bio or Chem Laboratory,or Medical Use is Primary) FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 2020 FY 20 Assmt.@ 290/sf for Avg Property in Category $20,066,385 $20,587,286 $20,587,286 $20,587,286 $20,587,286 $20,587,286 $20,587,286 $20,587,286 Tax Burden Shift Factor 1.75 1.65 1.70 1.71 1.72 1.73 1.74 1.75 Tax Rate(per$1 K of Ass'd value) $27.33 $25.68 $26.46 $26.61 $26.77 $26.92 $27.08 $27.24 Avg.Tax Bill(based on Avg.Ass'd Value) $548,414 $528,656 $544,676 $547,880 $551,084 $554,288 $557,492 $560,695 $Tax differential between FY19-FY20 Not applicable 1 , , $2,669 $5,873 $9,077 $12,281 %Tax differential between FY19-FY20 Not applicable % . % .1% 0.5% 1.1% 1.7% 2.2% %value FY 19(w/growth)vs.FY 20(without growth) 2.6% Note:Tax Increment Financed[TIF]properties:1)Shire @ 200,300,&400 Shire Way),and 2)uniQure(-50%of 113 Hartwell Ave)are shown above in INDUSTRIAL Lab/Office Combo category as"NET Avg.Assessment less Avg.Growth"so that only actual taxable dollars appear in tax comparison. 7 FY20 Classification Packet Final Update_12.2.19 11/29/2019 FY 2020 Town of Lexington-Tax Classification Packet EXHIBIT E: TAX FACTORS AND TAX RATES - COMPARABLE COMMERCIAL COMMUNITIES, AND CONTIGUOUS COMMUNITIES COMPARABLE COMMERCIAL COMMUNITIES C-1-P FY2 019 FY2 018 FY2 019 State C-I-P RESIDENTIAL C-I-P C-I-P RESIDENTIAL C-I-P C-I-P Rank MUNICIPALITY ASS'D VALUE RATE/K RATE/K SHIFT RATE/K RATE/K SHIFT 1 Boston $56,885,522,400 $10.48 $25.20 1.750 $10.54 $25.00 1.750 2 Cambridge $29,418,887,353 $6.29 $14.81 1.660 $5.94 $13.71 1.639 3 Waltham $4,202,615,796 $12.61 $27.97 1.750 $12.66 $26.45 1.750 4 Worcester $3,526,507,345 $18.91 $34.03 1.480 $18.00 $34.90 1.557 5 Newton $3,055,522,368 $10.82 $20.62 1.746 $10.45 $19.94 1.749 XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX 22 Wellesley $1,536,819,081 $11.95 $11.95 1.000 $11.57 $11.57 1.000 23 Braintree $1,525,766,953 $10.54 $23.37 1.750 $10.09 $22.20 1.750 24 Andover $1,495,380,731 $15.64 $27.61 1.542 $15.27 $27.51 1.572 25 Norwood $17462,387,579 $11.09 $22.47 1.570 $10.89 $22.82 1.610 26 Lexington $1,351,761,195 $14.30 $27.69 1.750 $14.12 $27.33 1.750 27 Brockton $17346,843,440 $16.06 $33.23 1.730 $15.54 $31.67 1.730 28 Needham $17321,890,369 $11.88 $23.46 1.750 $12.39 $24.42 1.750 29 Lowell $1,294,082,017 $14.39 $29.34 1.750 $14.04 $28.59 1.750 30 Westborough $1,283,903,632 $18.46 $18.46 1.000 $18.33 $18.33 1.000 The EIGHT (8) CONTIGUOUS COMMUNITIES to LEXINGTON FY 2018 FY2 018 FY2 019 C-1-P RESIDENTIAL C-1-P C-1-P RESIDENTIAL C-1-P C-1-P MUNICIPALITY ASS'D VALUE RATE RATE SHIFT RATE RATE SHIFT 3 Waltham $4,202,615,796 $12.61 $27.97 1.750 $12.66 $26.45 1.750 7 Burlington $2,558,307,928 $10.62 $27.56 1.609 $10.48 $27.22 1.605 10 Woburn $27263,186,297 $9.89 $24.95 1.750 $9.50 $23.72 1.750 26 Lexington $1,351,767,195 $14.30 $27.69 1.750 $14.12 $27.33 1.750 55 Bedford $839,773,887 $13.74 $30.38 1.750 $12.96 $28.42 1.750 78 Arlington $6221113,618 $12.13 $12.13 1.000 $11.26 $11.26 1.000 104 Belmont $4497595,245 $12.15 $12.15 1.000 $11.67 $11.67 1.000 129 Winchester $3427 398,325 $12.19 $11.50 1.000 $12.11 $11.45 1.000 253 Lincoln $737418,272 $13.60 $17.88 1.300 $14.03 $18.44 1.300 FY20 Classification Packet-Final Update_12.2.19 8 11/29/2019 C) CO O O CO M CO I` O r M CO r M CO CO O O CO M M O r r CO I` V- C)O O O O O CO Co CO I- N 00 LO CD Co N CO O 00 r I` O ° 2 M CO r r NCO r r r r r N N r r N C) ~ > N O r 't M M I` It M I` It It O O N ti ti O M M N M O O O O Co CO 00 M I� r 00 O ti M O N 00 N O p CO CO O 00 C) CO CO CO I� CO CO O 00 O 00 00 CO I` O I` 00 00 � CO CO � O o W O O O O O N 00 CO M l r 00 O M O 00 r LO O O to a) O O O M CD O O r 00 r r O M 00 M r r r I` a) LO qT f` N O le O W I` O W r M O r a) q* O M O N I` M r N N r O 00 Iq M w w w w w w w w w w w w w w w w w w w w w w w w Q N qe I O C) 00 r r r I` M O O O O) 11 r r O N M 1` l r O r r 00 Re M O O 00 00 O O O Iq le 00 ti 00 00 00 M M O to 00 00 N f` Ili O r r t0 wA L Cfl r O N M r O 00 I` O M r 00 N I` N Q M r 1` N N 1` O O N M G� O N r O Cfl Cfl Ci0 00 Cfl N r r 00 N qe r 00 d7 Cfl N O N r O O� O 00 O r I` 00 1` M M N r r Q 4 00 O O M O O 4 M N N N r r 0 (6 0 O- 00 00 00 00 00 00 00 p CD Iq M N N r r r r r r r r r r r r 6f} 6R 6F} 6F} 69 6F} 6F} 6F} W 6R 6R 69 6 9. to to to to 69 to 6F} to 6F} 6F} 6F} 6f} O I` 00 M O O 00 I� O CO r O O M 't O M O O O O I` M + O M CO CO r M I� CO 't M M M M M M CO O M � M CD 't r M LV 't ti M Ln I� N O M M r` O r r CO M M M N N O I` M r O M N N N Ni O O CO Ni ti Ln (0 C36 r M eM CA O O P 00 O T- N N Ln cf) C a N O N ti Ln CA M 00 O r r M (D � Ln Ln 0) r I` M 00 CO N 00 O Ln N O I` r C'M N C'M O CO 00 Ln I� CO I` 00 O O M M O M O M w .. 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PARCELS 10,861 (Includes over 500 unbuildable (mostly small) parcels of land.) AVG. RESIDENTIAL PARCEL $1,027,530 EXEMPTION Percentage >> 35% is Max. Resid Exemption allowed by MGL in FY 2020 EXEMPTION $AMOUNT $205,506 EST.#OF EXEMPT (Principal Resid.) PARCELS 9,265 Estimated #of non-owner occupied parcels »»> 1,596 TOTAL VALUE MADE EXEMPT by this clause $1,904,013,397 RESID. RATE (FY2020) $14.06 (Note: This Rate is from Exhibit A.) TOTAL RESID. REVENUE (tax dollars) $156,893,233 NEW RESID. OVERALL ASSESSED VALUE $9,2557991,735 NEW(Derived by formula) RESID. RATE $16.95 (a) (b) ( c) (d) (e) (f) (g) (h) (i) EXEMPTED PRELIMINARY ANNUAL ASSESSED NET EXAMPLES OF TAX RATE @ PROPERTY VALUE @ 20% ASSESSED DERIVED TAX NET TAX $Change %Change ASSESSED VALUE 1.75 SHIFT TAX BILL EXEMPTION VALUE RATE BILL (g-c) (h/c) $400,000 $14.06 $5,623 $205,506 $1941494 $16.95 $3,297 -$2,327 -41.37% $500,000 $14.06 $7,029 $205,506 $2941494 $16.95 $4,992 -$2,037 -28.99% $600,000 $14.06 $8,435 $205,506 $3941494 $16.95 $6,687 -$11 748 -20.73% $700,000 $14.06 $9,841 $205,506 $494,494 $16.95 $83 382 -$11459 -14.83% $800,000 $14.06 $11,247 $205,506 $594,494 $16.95 $10,077 -$1,170 -10.40% $900,000 $14.06 $12,653 $205,506 $694,494 $16.95 $115 772 -$881 -6.96% $1,000,000 $14.06 $14,059 $205,506 $7941494 $16.95 $13,467 -$591 -4.21% $11100,000 $14.06 $15,464 $205,506 $8941494 $16.95 $15,162 -$302 -1.95% ** $1,204.1534 $14.06 $16,934 $205,506 $999,028 $16.95 $16,934 $0 0.00 $11 250,000 $14.06 $17,573 $205,506 $1,044,494 $16.95 $17705 $131 0.75% $1,500,000 $14.06 $21,088 $205,506 $1,294,494 $16.95 $21,942 $854 4.05% $11 750,000 $14.06 $24,602 $205,506 $1,544 7494 $16.95 $26,180 $1,577 6.41% $2,000,000 $14.06 $28,117 $205,506 $1,794,494 $16.95 $30,417 $2,300 8.18% $2,500,000 $14.06 $35,146 $205,506 $2,294,494 $16.95 $385 893 $3,746 10.66% $3,000,000 $14.06 $42 3176 $205,506 $21 794,494 $16.95 $475 368 $5,192 12.31% $5,000,000 $14.06 $70,293 $205,506 $4,794,494 $16.95 $81,269 $10,976 15.62% Residential Exemption may not reduce the taxable value of the property to less than 10 percent of its full and fair cash value. **BREAK EVEN ASSESSED VALUE, NO TAX IMPACT. $1204,534 FY20 Classification Packet—Final Update_12.2.19 11/29/2019 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Next Steps for the Planning Department PRESENTER: ITEM NUMBER: Board Discussion I.3 SUMMARY: This agenda item is a follow up discussion for the Board on the last joint meeting with the Planning Board and if the Board of Selectmen are going to be moving forward with any proposals to make changes to the Planning Board. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 6:05 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Presentation- Proposed Development - 1040/1050 Waltham Street PRESENTER: ITEM NUMBER: Kevin Sheehan, Greatland Realty P artners I.4 SUMMARY: G reatland Development is looking for feedback as they consider a full Preliminary Site D eve to p ment Use Plan (P S DUP) application for S pring Town Meeting and to confirm whether the Board is supportive o f the Town Manager negotiating and M O U with the proponent. Attached are copies of the presentation that the proponent presented to the Planning Board and the Planning Board's response letter. The proponent is s e eking to move this forward at the 2020 Annual Town Meeting. SUGGESTED MOTION: While a formal motion is not necessary at this time, a consensus of the Board for the Town Manager to continue working with the proponent would be appropriate. 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November 12,2011,91, ip M,r. Kevi,ll Sliwe' an and Mr., Ph I" DO,rma,,.,,, Mania in Oartners �91 GreatlandReaft, r IyPart,,ne is 101 Federal Sit,, 161""',FlOor' Rostion, MA 02110 pment an CO d "Use Plan V-1 N S It Y, lk:,-Dev '0 ,RE* 1,040iii ,P SD De ar,M,T"15111111 , ........... "he"'Planning Board must, make: a ,n ther the proposed use of the """Tea,tu—res, is, acceptable to the Dstr"ict Illy a1lowed, are not icurren r odate the p oposed, state arking garage, At the p 9 o, redevelopment pQsal, f r 'orftiv of,,th,e conce t plan, e P ine ,fi 'i-turm your proposal. ��F'-' 0 A .......... ............. the access, 'I if -,off ac, ent t S ie we's I n,,, th' ........... ust be means, m W,I"',also be desIgnect v i,es. 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NINO mmmm,, AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager Performance Appraisal & Goals Review PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.5 SUMMARY: The Board will review, vote and sign the Town Manager's annual performance review for the period October 1, 2018 - September 30, 2019. SUGGESTED MOTION: Move to approve and sign the annual performance review for the period October 1, 2018 - September 30, 2019 for Mr. Malloy, Town Manager. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 6:3 0 p.m. ATTACHMENTS: Description Type E) 717own. l[a, age PeT.-,I() .-rii�i,i.c(,[-- mar re.vre v Baickup Material Town of Lexington Town Manager Performance Review Poloicy NAME: James J. Malloy REVIEWER- Consolidated Responses - Board of Selectimen REVIEW PERIOD- 10-1-2018 -to 9-30-2019 DATE: 11/25/2019 POLICY AND PURPOSE: The purpose of this evaluation instrument is to formally evaluate the Town Manager's performance on an annual basis. The document allows the Select Board (Board) to assess the Town Manager's performance in key competency areas and in the accomplishment of goals. Through the evaluation procedure, Board members will recognize strengths, offer positive feedback, and suggest any areas that require corrective action. Individual performance evaluation forms prepared by members of the Board are considered work prod uct/persona I documents, and shall not be publicly released. The only document to be released will be an overview document, compiling the scores and comments, prepared by the Executive Clerk to the Board. PROCEDURE: 1. The period of evaluation is October 1 through September 30. 2. The Town Manager will submit a narrative self-evaluation including a report on goal achI evement. A copy of that self-evaluation/goal achievement and a blank evaluation form wI ll be distributed to each Board member. 3. Board members will complete their evaluation forms and provide them to the Executive Clerk by a date set by the Chair. 4. The Executive Clerk will compile the ratings from individual evaluation forms and develop a document inclusive of all Board member's comments. In each of the competency areas, the Executive Clerk will provide the total number of ratings in each category (E, M, 5. The Executive Clerk will give the individually completed performance evaluation forms, I ncluding the Board member's individual narrative comments to the Director of Human Resources who will place them in the Town Manager's personnel file. 6% The Executive Clerk will provide the Town Manager with the consensus evaluation document at least one week prior to the date at which the document will be publicly dIscussed. Initial FOS 7. The overview document will be released to all board members when meeting materials are publicly posted. RATING METHODOLOGY& INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to descrI be a behavior standard in that category. For each statement, use the followI ng scale to indicate your rating of the Town Manager's performance. Excel lent/Outsta ' nding (E) The Town Managers work performance is consistently excellent when compared to the standards of the job. Meets ' Expectations (M) The Town Managers work performance consistently meets the standards of the position. Improvement Needed (1) The Town Manager"s work performance does not consistently meet the standards of the position. No Knowledge (N/A) Not familiar enough to be able to rate this aspect of the Town Manager's performance. Any item left blank will be interpreted as a ranking "M". This evaluation form also contains a provision for entering narrative comments, including an opportunI ty to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Return all pages of this evaluation form. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluatI ons presented prior to the deadline identified on the cover page will be summarized I nto a performance evaluation to be presented by the Board to the Town Manager as part of the agenda for the meeting indicated on the cover page. KEY COMPETENCIES: ® Individual Characteristics E-1, M-4 Is diligent and thorough in the discharge of duties E-1, M-4y Exercises good judgment E-2, M-3 Displays enthusiasm, cooperation, and willingness to adapt E-21 M-31 Exhibits composure and attitude appropriate for executive position 2. Professional Skills and Status E-21 M-2.,N/A­1 Maintains knowledge of current developments affecting the practice of local government management IE-11 M-31 IN/A-' Demonstrates a capacity for innovation and creativity Page - 2 - of 8 Initial FOS E-2y M-3 Anticipates and analyzes problems to develop effective approaches for solving them E-111 M­4 Demonstrates a willingness to try new ideas proposed by governing body members and/or staff M­5 Sets a professional example by handling affairs of the public office in a fair and impartial manner E-11 M_11 N/A-3 identifies professional development opportunities to continue personal development 3. Relations with Elected Members of the Select Board E-11 M.-3.,N/A-1 Carries out directives of the Board as a whole as opposed to those of any one member or minority of the Board E-11 M­21 N/A-2 Works with Chair to develop meeting agendas that reflect the guidance of the Board and avoids unnecessary involvement in administrative actions M­31 114.,N/A­1 Disseminates complete and accurate information equally to all members in a timely manner M-5p Facilitates decision making without usurping authority IE-ly M-4y Responds well to requests, advice, and constructive criticism 4. Poli: Execution LgLl C_Y M­41P N/A­1 Implements actions in accordance with the intent of the Board and the goals established by the Board and aligns internal organizational goals with the Board's goals. M-5 Supports the actions of the Board after a decision has been reached, both inside and outsI de the organization M-5 Understands, supports, and enforces the Town's By-Laws, policies, and regulations M-31 N/A-2 Reviews policies and procedures periodically E-11 M­3, N/A.-I Offers workable alternatives to the Board for changes in By-Laws or policy when an existing policy or ordinance is no longer practical 5. LR22j2orting E-11 M-4 Provides regular information and reports to the Board concerning matters of importance to the Town M­41 N/A-1 Responds in a timely manner to requests from the Board for special reports IE-ly M-4y Takes the initiative to provide information, advice, and recommendations to the Board on matters that are non-routine and not administrative in nature M-5 Produces reports that are accurate, comprehensive, concise and written to their Intended audience M­41 N/A­1 Produces and handles reports in a way to convey the message that affairs of the Town are open to public scrutiny ® Citizen Relations M-41 N/A-1 Is responsive to requests from citizens Page - 3 - of 8 Initial FOS E-1YM-4 Demonstrates a dedication to service to the community and its citizens E-11 V-3,N/A­1 Maintains a nonpartisan approach E-1.,M­4 Meets with and listens to members of the community to discuss their concerns and strives to understand their interests W21 1_11 N/A-2 Monitors and makes appropriate efforts to maintain citizen satisfaction with Town services 7. Staffine V-3.,N/A-2 Recruits and retains competent personnel for staff positions M--2,,N/A-3 Applies an appropriate level of supervision to improve any areas of substandard performance E-1,M--I,N/A-3 Stays accurately informed and appropriately concerned about employee relations E-11 V-21 N/A­2 Ensuresprofessional management of the compensation and benefits plan E­1,P Wilp N/A­3 Promotes training and development opportunities at all levels of the organization E­2"V-2,N/A-1 Conducts labor relations in accordance with law and balances the impacts of employee morale and fiscal responsibility with comparable communities to ensure the Town retains the best staffing possible. 8. S��v i Wi,N/A-4 Encouragesdepartment managers to make decisions within their jurisdictions with minimal town manager involvement, yet maintains general control of operations by providing the right amount of communication to staff Wi,N/A-4 Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level E-1,V-3,N/A-1 Develops and maintains a friendly and informal relationship with staff and work force in general,, yet maintains the professional dignity of the Town Manager's office V-2,N/A-3 Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback Wilp N/A­4 Encouragesteamwork, innovation, and effective problem-solving among staff members 9. Fiscal Mij��ementt E-1,V-3,N/A-1 Prepares a preliminary balanced budget to provide services at a level deemed approprIate by the Board E-1,V-3,N/A-1 Makes the best possible use of available funds, conscious of the need to operate the Town efficiently and effectively E-11 V-3,N/A-1 Prepares a budget and budgetary recommendations in an intelligent and accessible format Page -4- of 8 Initial 619-5 E-2y M-3 Ensures actions and decisions reflect an appropriate level of responsibility for financial planning, accountability and development of policies and long term financial planning to meet the long-term budgetary needs of the Town E-11 M­3,N/A-1 Appropriately monitors and manages fiscal activities of the organization E-21 M-3 Works with all departments including the Superintendent on developing a fair revenue allocation formula that meets the needs of the entire Town 10. ComMg�nit M.-4.,N/A-1 Shares responsibility for addressing issues facing the Town M-41 1-1 Avoids unnecessary controversy E-11 M-4 Cooperates with neighboring communities E­1'P M_3,N/A-1 Helps the Board address future needs and develop adequate plans to address long term trends E-11 M­4 Cooperates with other regional,. state, and federal government agencies and officials, including Hanscom Air Force Base NARRATIVE EVALUATION (Select Board to complete) 1. What would you identify as the manager's strength(s), expressed in terms of the principal results achieved during the rating period.? SEE ATTACHED CONSOLIDATED RESPONSES Page - 5 - of 8 Initial 60.5 t? 2. What performance area(s) would you identify as most critical for improvemen SEE ATTACHED CONSOLIDATED RESPONSES 3. What constructive suggestions or assistance can you offer the manager to enhance performance.? SEE ATTACHED CONSOLIDATED RESPONSES 60.5 Initial 4. What other comments do you have for the manager- e.g., priores, expectations, goals or objectives for the new rating period? SEE ATTACHED CONSOLIDATED RESPONSES 5. Unplanned Actions/Achievements One Selectmen commented: Lexington has recently received a positive reception to its submission of a statement of in'teresttothe MSBA regarding the construction of a new Lexington High School. This is likely to be the largest capital investment the Town has undertaken in 60 years. This project will affect almost every aspect of how the Town is run and Town staff goals should reflect that level of importance, perhaps most importantly in financial planning. All financial planning materials and projections should now incorporate the expected costs and anticipated impacts ontaxes of building a new Lexington High School. 6. Learning and Development Plans Fos Page - 7 - of 8 Initial Town Manager Performance Evaluat'lon Form Acknowledgement of Rece"Ipt This is to acknowledge the fact that the performance review was conducted by the Select Board in accordance with the procedures and that the Town Manager has received the overview document. SELECT BOARD Date: TOWN MANAGER Date: 60.5 Page -8- of 8 Initial Narrative 1 -What would you 'Identify as the manager's strength(s), expressed 'in terms of the pr'lnc'lpal results achieved durming the ratIng period.? Introduction to Lexington - Mr. Malloy had an extremely busy first year as he worked to get up to speed on all aspects of Lexington's municipal government. All Members of the Board of Selectmen noted gratitude toward Mr. Malloy for choosing Lexington, and for adapting to the community, which can be demanding and challenging. One Member noted that Mr. Malloy himself occasionally referred to his first year and the Lexington learning curve as "drinking water from a firehose". Two Board Members further noted that Mr. Malloy's background and experience in Municipal Management combined with his first year of performance indicates he has the skill set necessary to be successful in a community such as Lexington. One Board Member further noted that the time spent learning the people and practices of this community and making connections will be key to long term success. Another Board Member noted that the Board did not set specific goals for this first year in position, but the Manager quickly adjusted to the community. Addressing Challenging Issues -All Board Members noted different examples where Mr. Malloy was faced with long outstanding and difficult situations that were deadlocked. He successfully managed to tackle several long outstanding initiatives that needed compromise. Mr. Malloy proposed new directions or helped achieve consensus by being the catalyst in discussions. He actively engaged in issues and created opportunities for resolution —or at least made substantive forward progress in the following areas- • Hartwell - Three Board Members noted the high priority Mr. Malloy put on revitalizing the Hartwell commercial district, as measured by- 1) raising the importance of this issue with the Board of Selectmen and Planning Board on a regular basis, 2) hiring a consultant to develop a plan for creating a revitalized district, 3) encouraging the Economic Development staff to make this initiative a top priority, 4) providing opportunities to engage area property owners, business owners and local residents to comment on the plan, and 5) securing 25% design funding for addressing transportation issues in the area. One Board Member further noted that this was a project from the "back burner" which was now revitalized. Since Economic development is a key concern for Lexington residents, the Harwell Avenue commercial district is the prime area with potential for new commercial growth but is plagued with persistent traffic issues. • Integrated Build'ing Design & Construction Pollcy- Three Board Members noted that Mr. Malloy showed capabilities to develop compromise solutions through the work he put into successfully getting the Integrated Building Design & Construction Policy through the variety of boards and committees. This policy that had been in development for over 6 years but was difficult to complete due to differences in perspective. Mr. Malloy redrafted the proposal and cleanly separated the policy objectives, convened a broad group of stakeholders to develop consensus and eventual adoption. Additionally, one member noted that the Town Manager has further committed to develop a similar policy regarding ongoing building operations and maintenance policy for the Town's municipal and school buildings. * Union Negotiations - Two Board Members noted that Mr. Malloy settled some long overdue union contracts and that he was proactive in addressing union contract issues. He was able to successfully reaching an agreement with all but one union to date. * Capital Plann'Ing - One Board Member noted Mr. Malloy's prioritization of capital planning as an example of the positive way he implemented ideas which were long overdue. * Waterstone and Bridges Project-An example of consensus building noted by one Board Member was the progress Mr. Malloy made with the Waterstone and Bridges planned development project. Citing that Mr. Malloy reached out to the developers after the proposal was rejected on the floor of Town Meeting and negotiated changes to the Memorandum of Understanding more favorable to the Town which led to a successful reconsideration of the project by Town Meeting. Rnanc'lal Planning - Three Board members cited Mr. Malloy's effectiveness with regard to financial planning. Mr. Malloy brings a robust financial planning background. He reviewed the financial policies and practices used by Lexington's financial policy makers and memorialized these into written policies and guidelines. In addition, he has proposed a set of guidelines for creating capacity for long-term financial needs such as large projects like a potential high school redevelopment. This clear articulation of financial policy has made it possible to more clearly debate financing issues and examine different scenarios for how to address future funding models. Mr. Malloy has exercised sound judgement and solid explanations surrounding the financial issues facing the Town. H'Iring Key Personnel - One Board Member noted Mr. Malloy's hiring of new personnel for key positions (Fire Chief, Public Information Officer, Director of Human Services) and his good work with a relatively new senior management team. Susta'1nab'111ty D'Irector- One Board Member noted Mr. Malloy's support for the creation of a Sustainability Director position, secured Town Meeting approval of the budget for that position, drafted a position description, and has publicly posted the position. • D'Ivers'lty - One Board Member noted Mr. Malloy's commitment to diversity, equity and inclusion by expressing his commitment to ensuring that all Lexington residents are treated fairly, and feel safe and welcome in the Town of Lexington. The Town Manager has publicly expressed his commitment to hiring staff to reflect the diversity reflected in the Town. • Positive Character Trafts - One Board Member noted Mr. Malloy's positive character traits of being adaptable and welcoming to any proposed changes within the Town government. Further the Board Member added that Mr. Malloy has the ability to always remain calm and composed under the high levels of pressure associated with the position. • Other- One Board Member noted that several areas were rated N/A as full knowledge of the matter is not completely known by this reviewer, the rating is not an indication that the issue is not being addressed. Narrative 2 -What performance area(s) would you identify as most crItIcal for 0 t? improvemen . e Board Commurilcation -All fI ve Board Members cited communication with the Board as an area for improvement. • One Board Member noted that the Board values a high degree of communication between the Town Manager and the Board, perhaps beyond what the Town Manager has been accustomed to in other Towns. • Another Board Member stated that over the year, Mr. Malloy steadily improved his methods and frequency of communication with Board members. However, it would be desirable to have more consistency with properly alerting the Board on urgent or time sensitive news. Additionally, more frequent communication on the status of on-going projects would be appreciated. Mr. Malloy has a wealth of technical knowledge, however, he has a tendency to be reserved during some meetI ngs when he can offer potential solutions. Mr. Malloy needs to have some addII onal one-on-one meetings or calls with Board members to prepare them for controversI al meeting topics in advance of meetings. • A different Board Member noted that Mr. Malloy should work to find balance with Board's communications expectations. • Another Board Member stated that while the Manager has generally been transparent, he has not always been careful to make sure the Board is fully informed of project ® Due to the Open Meeting Law, Board members are limited in intra-board communication and rely on the Manager to keep the full Board abreast of ® Further, there have been a few occasions where I tems were brought to Board meetings that surprised members of the Board. Sometimes the supporting material for the item was sparse, sometimes the entire actIIty came as a surprise to the Board. • One Board Member noted that consistency in communication to the Board is essential. The weekly update to the Board has become the preferred method of disseminating communications to the Board which is acceptable, appropriate and consI stent manner in that it typically is sent every Friday but attention should also be given to consistently responding to individual member's requests in an approprIate time frame as well. ResIdent Involvement and Communication - Four Board Members indicated resident community communication and involvement as an area for improvement. • One Board Member stated that development and execution of longer term planning elements, including communications, is necessary to bring the community along in projects which will require broad community involvement and support. • Another Board Member stated that communication is a behavior that is modeled by an organization's leadership. It is not just communication with the Board that needs to improve it is also the degree to which the community is engaged, general communication with the public and key stakeholders is essential to the wellbeing of the community. Improving the Town Manager's communications needs to be coupled with improved communication at all levels of the organization. • One Board Member stated that depending on the issue, either the Town Manager or the Board can be considered the face of the Town. It is important that both work together to ensure that all communications whether produced internally or externally for an internal or external audience are accurate and consistent in terms of message. • Another Board Member cited that Lexington is a community that values high levels of communication in all aspects of Town government. Residents consistently remark on their desire for enhanced levels of two way communication between residents and the Town staff. Currently the primary means that residents have of communicating with staff is via telephone (often by leaving a voicemail) or in person. Residents consistently express a desire for more modern and efficient ways of communicating with Town staff including online or app based reporting and tracking of their requests, filing permits, and conducting other routine business with the Town. Residents routinely express concerns about the difficulty of accessing information about Town operations, such as how to report a noise complaint, request other Town services or information about the Town. The Town could benefit by having more focus on implementing two way communications systems to enhance communications between residents, local businesses, and Town staff. In addition, some residents and sometimes the Board have expressed concern about the perceived lack of communication about some initiatives. Delegation - One Board member noted that Mr. Malloy has expressed some challenges with the tremendous workload that is present in Lexington. Mr. Malloy tends to hold on to too much and does not delegate to his team enough. Narrative 3 -What constructive suggestions or assistance can you offer the manager to enhance performance? Scope - Two Board Members made suggestions for Mr. Malloy regarding scope. One member suggested that Mr. Malloy continue to "dream big and think outside the box". Another Board Member suggested Mr. Malloy be more direct with Board Members about what items can and cannot fit within the scope of a given year. Meet'ing Preparat'lon - Two Board Members recommended that Mr. Malloy work with Board members to prepare for meetings and controversial topics so that decisions can be made more timely. Perhaps working to identify issues that may need more off-line guidance for Board Members prior to the issue coming before the Board. Further, more complete agenda packets with additional background data would be helpful. One Member further suggested that Mr. Malloy find a way to block "no meeting time" on a daily and/or weekly basis to allow for time to work on issues that require your full attention and also as a means for being able to "catch your breath" and not be in back to back meetings all day as regular routine emails, calls and tasks pile up. Deta'11s - Two Board Members suggested that stricter attention to details in deliverables would be helpful. They further recommended sweating the details and anticipating the questions or concerns from Board Members and being prepared and have staff respond so that items can be acted on and not deferred in meetings. Commun'Ity Engagement- Two Board Members suggested Mr. Malloy seek ways for additional community engagement. • One Board member noted that a former member of the Board used the phrase "Planet Lexington" to refer to our community. While all communities consider themselves unique, Lexington does have a long tradition for public processes. The community is blessed with a large group of dedicated volunteers who make many of our services possible. Many of these volunteers also expect to have a non-trivial role in advising the operation of the Town. It is important for the Manager to better understand this dynamic and make constructive use of these resources without making it appear that input and engagement is being ignored. 0 Another Board Member stated that one of the most common requests from Lexington residents is for the Town to take action to lower their tax burden. Town residents often express concern regarding their rapidly rising tax bills and request that the Town lower its spending and the costs associated with various capital projects and the Town's management of those costs. The Town Manager could potentially address some of these concerns by providing enhanced transparency and communication to the public about the management of Lexington's capital projects, including the development of a broad community wide consensus on capital project requirements, prioritizing those requirements against other capital needs, and demonstrating that Town staff can deliver projects under budget. Established Goals - Two Board Members noted suggestions regarding establishing and managing goals. One Board Member noted that setting goals, and keeping them realistic, achievable and measurable for 2019-2020 will be a big help in this second year. Another Board Member suggested that Mr. Malloy could ask all Town staff to develop, track, and report on their own performance on a monthly basis against mutually agreed measurable objectives and key results established with their managers. Total #of Proposed Town Manager Goals Sum of Selectmen Ranks chosing this goal Develop a long range capital master plan that encompasses all capital items (infrastructure, buildings, etc.)with a 10-and 20-year projection for major capital. Request funding and begin a Municipal 34 5 Facilities Master Plan and once complete work to integrate it with the work of the School Master Plan. Provide th in time for the FY22 Increase accessibility to all information using all a.vailable media. Create a technology platform for 27 5 resident e t and i the web e for residents. ....................................................... Develop a program for working with existing businesses, residents and visitors to navigate the disruption from construction as the Town ramps up to the Center Streetscape project enure viable 21 3 access throughout the reconstruction process and conduct ample public engagement. Do some visi22192 urroundi E2_1DL[t22athe vib in the Center. Maintain fiscal di in all ents, n errides. 20 3 Initiate and monitor the implementation of the Sustainable Action Plan.; Put the processes in place to support the goals of climate, health, and long-term resilience in all appropriate decisions and planning 18 2 pLqcesses En and solicit new commercial development in the Town. 17 2 Transportation — raise the visibility of efforts to create effective transportation solutions. What is the process for regional collaboration and the integration of all modes of transportation to better serve the 16 5 town? Ensure constructive progress on the Hartwell 25% design process and in the Hartwell North rezoning initiative; Ensure ample public engagement for the Hartwell 25% design process staring in the 2019- 16 4 20 er o . Ensure that the Police Station project is brought forward and promoted positively with ample information being provided to the public and Town Meeting Members to ensure passage at the 2020 14 3 Annual Town Meeting and in the debt exclusion vote. Include a plan, policy and timelime for the Hosmer House. Continue Fiscal Planning and Fiscal Policy review to prepare for the possibility of a new High School 11 3 2:)ro ject co Develop more detailed comprehensive debt management guidelines during 2020 for the FY22 10 1 Vill:11:1 111,11401 in MAi 601!1 i, larocess.et Review the organizational structure (all municipal departments and their reporting structure)to see if we are delivering services and meeting the needs of residents in the most efficient way- review staffing levels to see if staffing is correct and also work to make working in local government for the 9 1 Town of Lexington highly desirable by providing an innovative workplace that supports its workforce in mult,ole S. Set expectation that all Town staff will consider how to best incorporate the goals of the Sustainable 9 1 Action Plan into their measurabi Develop a policy and near-term timeline for dealing with the empty buildings we have to 9 3 include-Muzze Center. Continue mentoring and succession planning and working with our younger staff leaders to develop programs and a work environment that will attract the brightest and encourage those that are already 9 2 working for Lexington and are committed to public service, that Lexington is "the" local government to work for. Continue to shepherd the new Fire Station Headquarters project to completion and thru the post 8 1 construction move in and Report on the cumulative increased commercial tax revenue generated by new commercial developments, such as Shire/Takeda, 75 Hayden, 186 Bedford Street, Waterstone Bridge, against 8 1 the Town' Diversity—Expand on hiring initiatives and public awareness. Make the report presented the Board on how Town staff resembles the population of the town accessible to the general public. Set the 8 2 expectation that all Town staff incorporate Diversity, Equity and Inclusion goals into their measurable Ensure that the Fire Station project, including the relocation of the Fire Department to the new Fire 5 1 Total #of Proposed Town Manager Goals Sum of Selectmen Ranks chosing this Balance the international leadership role I've taken on as President-Elect(and for a short time during this review period, President)of ICMA and my primary responsibilities of serving the Town of Lexington through time management and thoughtful delegation. Measurable Goal- That there is no 4 1 disruption of Town of Lexington overall daily administration during the next year. That to the extent possible, that no local meetings are missed without having made sufficient plans for coverage by the Continue working with the Diversity Task Force (or any subsequent committee)to develop additional community events highlighting and celebrating the diversity in the community and conduct a follow up survey of town staffing and expand this survey to include Board/Committee members to continue to 2 1 measure how Town staffing reflects the Community. similar survey of town/school staff/board/committee and provide a report on the demographics, highlighting any changes. it and onboard a new position of Sustainability Director as soon as practicable after the Fall Special 0 Town Me Develop a plan,, including policy and timelime, for the Hosmer House to be presented at the Annual Town Meeting or a Fall Special Town Meeting during 2020 by working with the Working Group 0 consisting of the Town Manager, Director of Public Facilities, HDC, CPA Committee, LexHab (and Seek alternative funding whenever possible through grants, endowments or gifts to enhance 0 Planning for execution of Center Streetscape project so that businesses and residents retain viable 0 access throughout the reconstruction process. Planning conducted with ample public engagement. Communicate and visit local business owners, community clubs, organizations and schools to ensure 0 the town's commitment to all residents. De 0 Work with the Board to review its meeting structure and determine if there is any means of improving and streamlining the process (i.e. issues that could be delegated to the Town Manager or handled in 0 a more efficient manner that would result in more efficient meetin Renew LexMedia contract which expires in June 2020, modifying as necessary to be beneficial to the 0 Town/Communi Review the potential to obtain better information on citizen attitudes toward Town government through citizen surveys and other tools. Working with staff, develop online citizen surveys to measure citizen 0 attitues toward the Town Government ser AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Dissolve Committees PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.6 SUMMARY: The work of the Ad Hoc Crematory Study Committee has concluded and the Board is being asked to vote to dissolve this committee. All materials related to the work of the committee will be provided to the Clerk's Office to be archived. The Energy Conservation Committee has not met in some time as matters have been taken up by the Sustainable Le�ngton Committee. The Board is being asked to vote to dissolve the Energy Conservation Committee. All materials related to the work of the committee will be provided to the Clerk's Office to be archived. SUGGESTED MOTION: Move to dissolve the Ad Hoc Crematory Study Committee and the Energy Conservation Committee. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 6:40 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update on Proposed Board of Selectmen Proclamation Guidelines and Procedures PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.7 SUMMARY: At their August 5, 2019 meeting, the Board of Selectmen approved the proposed Guidelines and Procedures for Proclamation Requests for implementation upon review of Town Counsel. Upon review by Town Counsel, the proposed Board of Selectmen Guidelines and Procedures for Proclamation Requests have been modifed with minor edits, as well as the addition of a sample proclamation for implementation and posting to the Town web site. SUGGESTED MOTION: FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 6:45 p.m. ATTACHMENTS: Description Type ON � I rrII Aj Town of lexington" -ffia55arbUgettq GUIDELINES AND PROCEDURES FOR PROCLAMATION REQUESTS Proclamations are issued by the Town of Lexington Board of Selectmen to recognize the milestones and achievements of individuals and non-profit organizations,to honor occasions of significance to the community,and to increase public awareness of noteworthy causes.The proposed proclamations are reviewed on a case-by-case basis prior to acceptance and are issued based on the compliance of the below outlined guidelines and procedures.,The Board of Selectmen reserve the right to decline requests based - Formatted:Font:Bold,Italic on the content or proposed timeline submitted. Guidelines for Proclamations Proclamations can be requested for recognition of events,ceremonies,or celebrations of an individual or non-profit organization within the Lexington community.Requests for proclamations will be processed based on the following criteria: a. Proclamations are for residents,organizations,or events located or organized within the Town of Lexington. b. Proclamations may recognize a day,week or month. c. Proclamations that are issued for recognition of a resident typically include,but are not limited to, the following: ■ Cultural celebrations; ■ Municipal or civic promotions; ■ Special honors or achievements(such as a retirement or milestone birthday). d. Proclamations are outlined using a"Whereas"clause format(a sample proclamation has been included as a formattingreference). e. Proclamations are to be submitted with advanced notice and contain complete and accurate information,as outlined in the"Procedures for Requesting a Proclamation"section. Procedures for Requesting a Proclamation Requests for proclamations should be submitted to the Office of the Board of Selectmen 4 weeks in [Formatted:Font:Bold,Italic,Underline advance of the vew-date theproclamation is needed.To submit your request,please send an email to s 1. tmen(lcxin ton nm oy with"Request for Proclamation"in the subject line or by mail to: Lexington Town Office Building Attention:Board of Selectmen's Office 1625 Massachusetts Avenue Lexington,MA 02420 All requests should include the following information: ■ Exact name,title,and/or date of individual,event,or celebration; ■ Complete proposed text,following the"Whereas"clause layout; ■ Facts about the individual or event in chronological order; ■ Requestor's name,address,telephone number,email address;and ■ Date the request is needed by. Proclamations are not automatically reissued each year.When submitting your request,please note if your request has been issued in previous years for the same event. Any draft language provided may be edited or rewritten at the discretion of the Board of Selectmen. Every request must be acted on favorably at a public meeting of the Board of Selectmen before being issued to the requestor.The Board of Selectmen typically meets bimonthly. Once a proclamation request has been processed,you will be contacted for pick up at the Office of the Board of Selectmen. y Tobin of lexington, Maoarba5ett.5 OFFICE SELECTMEN PROCLAMATION Formatted:Left,Indent:Left: 0" servicesWhereas: the f the Publici integral part of the everyday lives of all of its citizens;and citizensWhereas.- the support of the iefficient public works systems and programs such as water,sewers, comfortand highways,public buildings,and solid waste collection and disposal; and Whereas: the health,safety and citizens depends on its publicsservices;and Whereas: the guality and effectivenessfacilities, , design,and construction,is vitally publicof ;and efficiencyWhereas: the li i in the public works department is materially work is appreciated. NOW--------� Lexington, proclaimMassachusetts,do hereby ,2019 as National [Formatted:Heading 1,Centered in the Town of Lexington and call upon all citizens to joini Formatted:Font:(Default)Times New Roman,18 pt, Italic employees of the Lexington Public Works Department. IN WITNESS WHEREOF, we have S S ° Formatted:Body Text,Justified to be affixed herewith on the th of April 2019., [Formatted:Font:12 pt DOUGLAS M.LUCETE CHAIRMAN SUZANNE E.BARRY JOSEPH N.PATO JILL I.HAI Formatted:Tab stops: 1.7",Left+ 2.01",Left+ 3.25", Centered ARK D.SANDEEN. [Formatted:Font:(Default)+Body(Calibri),7 pt e , OR I Y IL I Tobin of lexington -ffla,5.5arbU5ett,5 GUIDELINES AND PROCEDURES FOR PROCLAMATION REQUESTS Proclamations are issued by the Town of Lexington Board of Selectmen to recognize the milestones and achievements of individuals and non-profit organizations, to honor occasions of significance to the community, and to increase public awareness of noteworthy causes. The proposed proclamations are reviewed on a case-by-case basis prior to acceptance and are issued based on the compliance of the below outlined guidelines and procedures. The Board of Selectmen reserve the right to decline requests based on the content or proposed timeline submitted. Guidelines for Proclamations Proclamations can be requested for recognition of events, ceremonies, or celebrations of an individual or non-profit organization within the Lexington community. Requests for proclamations will be processed based on the following criteria: a. Proclamations are for residents, organizations, or events located or organized within the Town of Lexington. b. Proclamations may recognize a day,week or month. c. Proclamations that are issued for recognition of a resident typically include,but are not limited to, the following: ■ Cultural celebrations; ■ Municipal or civic promotions; ■ Special honors or achievements(such as a retirement or milestone birthday). d. Proclamations are outlined using a"Whereas" clause format(a sample proclamation has been included as a formatting reference). e. Proclamations are to be submitted with advanced notice and contain complete and accurate information, as outlined in the"Procedures for Requesting a Proclamation" section. Procedures for Requesting a Proclamation Requests for proclamations should be submitted to the Office of the Board of Selectmen 4 weeks in advance of the date the proclamation is needed. To submit your request,please send an email to a ..... ..............._ .(I , e � ton a®how with"Request for Proclamation"in the subject line or by mail to: Lexington Town Office Building Attention: Board of Selectmen's Office 1625 Massachusetts Avenue Lexington,MA 02420 All requests should include the following information: ■ Exact name, title, and/or date of individual, event, or celebration; ■ Complete proposed text, following the"Whereas" clause layout; ■ Facts about the individual or event in chronological order; ■ Requestor's name, address,telephone number, email address; and ■ Date the request is needed by. Proclamations are not automatically reissued each year. When submitting your request,please note if your request has been issued in previous years for the same event. Any draft language provided may be edited or rewritten at the discretion of the Board of Selectmen. Every request must be acted on favorably at a public meeting of the Board of Selectmen before being issued to the requestor. The Board of Selectmen typically meets bimonthly. Once a proclamation request has been processed,you will be contacted for pick up at the Office of the Board of Selectmen. J tw ° v Towns of lexingtoup ANIL I� OFFICE OF SELECTMEN PROCLAMATION Whereas: the services of the Public Works Department in Lexington are an integral part of the everyday lives of all of its citizens; and Whereas: the support of the citizens of Lexington is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection and disposal; and Whereas: the health, safety and comfort of the citizens of Lexington greatly depends on its public works services; and Whereas: the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works employees; and Whereas: the efficiency of the qualified and dedicated employees in the public works department is materially influenced by the knowledge that their work is appreciated. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts, do hereby proclaim the week of May 19 to 25, 2019 as National Public Works Week in the Town of Lexington and call upon all citizens to join us in recognizing the employees of the Lexington Public Works Department. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 29th of April 2019. DOUGLAS M.LUCENTE,CHAIRMAN SUZANNE E.BARRY JOSEPH N.PATO JILL I.HAI MARK D.SANDEEN AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Legal Services Request for Proposal PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.8 SUMMARY: There have been suggestions from members of the Appropriations Committee that the Town should consider hiring an in-house Town Counsel due to costs. The Town Manager has had some experience with in-house Town Counsel in previous positions and does not recommend this course since the need for specialties is too great due to the broad range of legal needs a municipal government is involved with. As an alternative, it would be appropriate to review Town Counsel and have a discussion on whether the Board is interested in obtaining proposals from other law firms that provide municipal legal services. If the Board is interested in pursuing this, the Board may wish to establish asub-committee of two Selectmen to work with the Town Manager on the development of an RFP (to come back to the Board) and that would conduct preliminary interviews and present finalists to the Board. SUGGESTED MOTION: This is for discussion and to see if there is a consensus to pursue this matter, which can come back to the Board at a future date. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 6:50 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update on Selectmen Fees Survey & Recommendation for New Fees PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.9 SUMMARY: As per the discussion at a previous meeting, attached please find the fee survey and comparable data with additional information for the Board's review. The additional information includes the actual fees charged from the comparable communities (Arlington, Bedford, Brookline, Concord, Billerica, Lincoln, Watertown, Waltham, Woburn, Winchester, Burlington, Belmont, Natick, Needham,Andover and Westford). The second page includes information previously provided to the Board, including the number of responses for each type of permit, the mean median, low and high, our current fee and a recomendation on a revised fee. To this information, I have added columns to include (a)whether the fee requires Town Meeting approval, the MA General Law citation for the authority of e s tab lis hing the fee and whether there is a state mandated maximum on the specific fee. Given the large number of fees that require Town Meeting approval, I am not recommending any action at this time on the fees that do not require and will place these on the Town Meeting warrant for the Board's consideration. The other item that would be useful to discuss is whether the Board wishes to p lac e the acceptance of MG L C h. 40, §22F (attached) which authorizes the adoption of fees by Boards and Committees (not Town Meeting) with those Boards or Committees that are appointed by an elected Board(that report to Board of Selectmen) would be subject to the review and approval of the Board of Selectmen. SUGGESTED MOTION: No motion necessary at this time, but if the Board is interested in pursuing the statute above, it would be appropriate for the Board to provide some direction on this as the Town Meeting vote may require us to rescind all of the fees in a secondary vote. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 7:00 p.m. ATTACHMENTS: Description Type F-1 ee xmps&Recorym-riendation.Revised Gwer VIlenio F) Mil( Cli p -° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 M Y N O O Lri � Ln O o Ln Ln Ln O� O N O N N j N Lr)N -i-i-i LT VT VT VT 7 n� O O O O O O O > p y O O O O O O O O 00 0 O O > O O O`�O O O o O O 0 O O Q 0O O O O 0 o Io O O I- Ln Ln rA Mzt N VT VT V L to V VT n -La 00 iR jn V E Q L O O O O O O O O O O O O O O O O O O CDO ccu O O CY)� t 9 Ln 0 0 C. 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Vn V�V�V).V^V^V�-V� V� V^Vr Vr Vr Vr Vr V^i^ Vr r-I m O M N lD M O M M M M m M M O O O O O M I� n' N M Q1 D)N D1 M N Co �N m lD O r-,O O M M M m m LD O O O O In O M In N O �O �lD M r-I r-I�N O M r-I N r-I r-I In M ci r-I r-I r-I r-I r-I r-I N r-I r-I r-I r-I ci ci ci ci ci N C C C � N N m m m m m�M r-I r-I r-I N r-I M In Dl I� n M Dl l0 M 11/19/2019 General Law-Part I,Title VI I,Chapter 40,Section 22F Part I ADMINISTRATION OF THE GOVERNMENT Title V11 CITIES, TOWNS AND DISTRICTS Chapter 40 POWERS AND DUTIES OF CITIES AND TOWNS Section 22F LICENSE FEES; SERVICE CHARGES; ACCEPTANCE OF SECTION Section 22F. Any municipal board or officer empowered to issue a license, permit, certificate, or to render a service or perform work for a person or class of persons, may, from time to time, fix reasonable fees for all such licenses, permits, or certificates issued pursuant to statutes or regulations wherein the entire proceeds of the fee remain with such issuing city or town, and may fix reasonable charges to be paid for any services rendered or work performed by the city or town or any department thereof, for any person or class of persons; provided, however, that in the case of a board or officer appointed by an elected board, the fixing of such fee shall be subject to the review and approval of such elected board. A fee or charge imposed pursuant to this section shall supersede fees or charges already in effect, or any limitations on amounts placed thereon for the same service, work, license, permit or certificate; provided, however, that this section shall not supersede the provisions of sections 31 to 77, inclusive, of chapter 6A, chapter 80, chapter 83, chapter 138, sections 121 to 13 1N, inclusive, of chapter 140 or section I OA of chapter https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter40/Section22F 1/2 11/19/2019 General Law-Part I,Title VI I,Chapter 40,Section 22F 148. The provisions of this section shall not apply to any certificate, service or work required by chapters fifty to fifty-six, inclusive, or by chapter sixty-six. The fee or charge being collected immediately prior to acceptance of this section for any license, permit, certificate service or work will be utilized until a new fee or charge is fixed under this section. The provisions of this section may be accepted in a city by a vote of the city council, with the approval of the mayor if so required by law, and in a town by vote of the town meeting, or by vote of the town council in towns with no town meeting. https://malegislature.gov/Laws/GeneralLaws/Partl/TitleVl I/Chapter40/Section22F 2/2 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Annual License Renewals PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.10 SUMMARY: The annual license renewals on the attached list are ready for your approval and signatures. The Selectmen's Office Staff will mail the approved and signed lic ens e s by the end of December. SUGGESTED MOTION: Move to approve and sign the lic ens e renewals identified on the attached list. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 7:10 p.m. ATTACHMENTS: Description Type ALL ALCOHOLIC BEVERAGES COMMON VICTUALLER COMMON CARRIER Clay Oven Indian Restaurant Abbott's Frozen Custard M&L Transit Systems, Inc. 160 Dabin Restaurant Aloft Lexington M&L Transit Systems, Inc. 161 Sanyo Alexanders M&L Transit Systems, Inc. 162 Via Lago Avenue Deli M&L Transit Systems, Inc. 163 Beijing Chinese Dining ALL ALCOHOLIC/IN NHOLDER Bertucci's Brick Oven Ristorante Aloft Bollywood Element Clay Oven Indian Restaurant Dabin Restaurant WINE AND MALT Daikanyama Japanese Cuisine Daikanyama Dunkin Donuts (10 Woburn Street) Taipei Goumet Dunkin Donuts (141 Mass. Ave) Mario's Dunkin Donuts (277 Bedford Street) Dunkin Donuts (323 Marrett Road) RETAIL PACKAGE GOODS STORE Element Lexington Berman's Fruitee Yogurt Great Harvest Bread ALL ALCOHOLIC CLUB II Casale Lexington Golf Club Inn at Hastings Park Knights of Columbus Ixtapa Cantina Mexican Lexington Elks Knights of Columbus Lexington Elks ENTERTAINMENT Lexington Golf Club Aloft Lexington Love at First Bite (Lemon Grass) Beijing Chinese Dining Mario's Italian Restaurant Bertucci's McDonald's Bollywood Nick's Place Clay Oven Indian Restaurant Peet's Coffee &Tea Element Lexington Qdoba Mexican II Casale Quality Inn &Suites Inn at Hastings Park Rancatore Ice Cream Love at First Bite (Lemon Grass) Royal India Bistro Sanyo (Yangtze River) Sanyo (Yangtze) Via Lago Taipei Gourmet Tres Petite Creperie CLASS I Via Lago Lexington Toyota, Inc. Wicked Bagel CLASS II COIN A to Z Auto Wholesale Lexington Elks Auto & Diesel Sales Lexington Elks Autoengineering Lexington Post VFW Lexington Auto Center, Inc. Lexington Post VFW Lexington Auto Sales Lexington Auto Service, Inc. LODGING Mabuchi Motorcars Aloft Lexington Minutemen Auto Haus Element Lexington Inn at Hastings Park CLASS III Quality Inn and Suites John P. Carroll Company, Inc. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager Appointment & Reappointment PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.11 SUMMARY: A vote is requested for this agenda item. Conservation Commission: • The Town Manager is requesting the Board's approval of the appointment of M s. Holly Samuels to the Conservation Commission. M s. Samuels will be filing the unexpired vacancy from Dr. Richard Wo lk. Ms. Samuels has previously volunteered as a Conservation Steward. Her term will start immediately and will expire March 31, 2020. Commission on Disability: • Michael Martignetti has been a member since 2003. Mr. Martignetti's new term will expire October 30, 2022. Ethics training is up-to-date. SUGGESTED MOTION: Move to approve the Town Manager's appointment of Ms. Holly Samuel to the Conservation Commission and the reappointment of Mr. Michael Martignetti to the Commission on Disability. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 7:15 p.m. ATTACHMENTS: Description Type 'i I Application eniation f3kickup Material I lolly,,Sanxte F) Holly Sarru,el Re s u rrie 1.3ackup Material F) Vlichael Vllaii.lignetti Reaj,.)]j,.)ointrrIen.t Application f3kickup Material APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Board/Committee of Interest: 1.Conservation Commission Z 3. 4. Would you consider another Committee: No For how long should we keep your application on file? As long as needed Fult Name: Holly Samuels Nickname: Preferred Title(please circle) Mr./Ms,/Mrs./Other: MS. Home Address: � Zip; 02420 Length of Residence in Lexington: 16 Years Occupation: Certified Landscape Designer Work Address: Home Office Phone: Home Work Fax Cell E-mail: Primary: Secondary: If you currently serve on a Board or Committee,please identify: Special Training, Interests, Qualifications: Certificate in Landscape Design Lexington Conservation Steward Have you been asked by a Committee to become a member? yes P h i I H a milto n How did you hear about the Committee? Jordan McCarron Please attach a current resume, if possible. Add any comments below or on a separate page. "' 10/25/2019 Signature: ;ic:C�� .-.t. � Date: Holly Samuels, Certified Landscape Designer Objective To create beautiful outdoor environments that encourage people to spend time outside enjoying nature in a landscape that supports healthy ecological function Professional Experience Larch 201 -Present Krefta Landscaping - Lands a e Designer Freelance I andscape designer for ull service landsca pe contractor October 201 -Present Holler Garden Design - Landscape Designer,;gner, Sole l e - • Provide landscape design and consultation servies to private clients September 19 -June 21 Cambridge Public Schools - Libratylledia Seals Teaching classes of library and research skills Providing professional development to teaching faculty NEASC Accreditation Team Steering Committee member,r, ambridge Rindge and Latin High School 2003,2013 0 Mentor to over 30 Simmons College pra ti um students at Cambridge I indge and Latin High School 1998-2013 Volunteer Experience January 2016-Present COG Design - Landscape Designer er 0 Provide pro-bono landscape design services for community projects in traditionally u ndersery d communiVes Projects: (20 )Germantown Notary,Quincy MA (2 1 )Codman Square Health Center,Dorchester MA November 2 1 -2017 Harrington Elementary School, Lexington MA - Vohtnteer Landscape Desigwer Provide plansfor playground enhancement Work with Principal,Assistant Principal,and PTA president a Work with Assistant Director of Public Facilities 0 Supervise community planting installation March 201 -Present Lcxin ton Conservation steward, Lexington M I nvasive plant management Trail clearing Public engagement and supervision Holly Samuels, Certified Landscape Desire* Professional Licens re and Certlflca ion Landscape Institute,Boston Architectural College Certiricate in Landscape Design May 2015 Certified Invasive Plant Managerncnt Specialist- University of Massachusetts Extension 11/ 01 -Iassa chusetts Core Pesticide Applicator License L-0047889 Professional Associations Board Member of APLI Association of Professional Landscape Designers), New England Chapter Grow Native New England Native Plant Trust Ecological Landscape Alliance Massachusetts Master Gardener Education Simmons College-3 as ers Degree in Libraty Science Jane 1988 University Univcrsity of Massachusetts/Boston --Bachelors Degree in 11 s r # cum laude junc i From: Cathy Severance severance l xington a.go Subject: Reappointment to the Commission on Disability- Date: October 15,2019 at 1: 0 PM RECEIVED To: Michael r artignetti marti nettimicha lOgmail.corn c: Cathy Severance ranelexintcnm ov NOV 13 2019 Hi Michael - N As you may ► rar , our terry a member of theCommission on Di ilVZ"pire at the end of October. We hope you will consider remaining a member of the Commission as the contributions you have made to the Town are greatly appreciated. If you are interested in the reappointment., please complete the attached reappointment application and return it to me. Vile can then work on getting you a reappointment letter. Thank you! - Cathy Cathy severance Office ManagerlSpecial Events Coordinator Town Manager's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Ph: 8 .6 8.4544 Fax. 781.861.2921 ww v.lexin tonma..gQv Please note —Effective 1/2/19, the Town Office Building will be open till 7 p. . on Tuesdays and will close at I pm on Fridays. There will be no change of hours Mondays, Wednesdays and Thursdays (closing at 4:30 p.m. Men writing or responding, please be aware that the Massachusetts Secretary of state has determined that most email is public record, and, therefore, may not be!kept con iden ial. TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMB R IP Boar :nnuntte 43!�S�of Interest. w Full }ref . A r Pr f ffed Title (please circle O-M Home Addressor Len&ytb of Residence in t,. XIRgton.' umot Occupation", L T: �M f, Work Address ORT Phone Numbs): Honmi .,... „., .Mm. „ Fax Number(s) Emaj!Address Comments: Membm of Town boards and conunWees,as dewed by the Contlict of Interest Lair,M.G.L.c. must abide by the standards of conduct as set foilh by the Massachusetts State Ethics Commission- within 30 days of appointment,and annually thereafter,committee members must acknowledge receipt of'the Summary of"the Conflicts of Interest Statute froin the Town Clerk, and thereafter must provide documentation ofbiennial completion of the on.)ine training required by the Conflict of Int mst Statute,-The law places re-spoiu 11b 1111ty for acknowledging receipt of the sununanies,and for completing the online training on the 'Individual.You will l to ro rkd d ddlt"Ion ]information by the Fawn Cie pertaining t is law and re fly enacted educatton and training requi i amm Date: IV #, 62",RA C`'i Arpl ��� AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Committee Appointment PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.12 SUMMARY: The Board is being asked to appoint Dr. Jillian Tung as a member of the Lexington Council for the Arts with a term expiration date of September 30, 2022. SUGGESTED MOTION: Move to appoint Dr. J illian Tung to the Lexington Council for the Arts with a term expiration date of September 30, 2022. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 7:20 p.m. ATTACHMENTS: Description Type APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Lexington Council for the Arts Board/Committee of Interest: 1. T. 3. 4. Would you consider another Committee: yes one year For how long should we keep your application on file? Jillian Tung Full Name: Nickname: Dr. Preferred Title (please circle) Mr./Ms./Mrs./Other: 3 Burnham Road 0242 Home Address: Zip: 13 years Length of Residence in Lexington: 1. Physician 2.Student-Master of Public Health candidate, Harvard Chan School of Public Health Occupation: Work Address: Phone: Home Work Fax Cell E-mail: Primary: Secondary: If you currently serve on a Board or Committee,please identify-, community engagement, fundraising, arts advocacy Special Training, Interests, Qualifications-, Yes- Shubhra Chandra and Seetha Ramnath Have you been asked by a Committee to become a member? friend- Shubhra Chandra How did you hear about the Committee? 4. Please attach a current resume if possible. Add any comments below or on a separate page. Signature Date: I II00' C'% fA Jillian Tung, M.D., 3 Burnham Road,Lexington, MA 02420 1 Board-certified radiologist,experienced in clinical practice,pharmaceutical consulting,teaching,and leadership in nonprofit organizations Education HARVARD T.H. CHAN SCHOOL OF PUBLIC HEALTH I BOSTON,MA Master of Public Health Candidate I Class of 2020 • Concentration in Quantitative Methods,including advanced biostatistics and epidemiology • Elective coursework in regulatory law and science,social epidemiology,and health communication UNIVERSITY OF PENNSYLVANIA I PHILADELPHIA, PA Doctor of Medicine 11993 UNIVERSITY OF CALIFORNIA I BERKELEY,CA Bachelor of Science,Chemistry 11987 Bachelor of Arts,Biological Sciences 11987 Post-Graduate Training BRIGHAM AND WOMEN'S HOSPITAL I BOSTON, MA Fellowship,Women's Imaging 11998- 1999 TUFTS-NEW ENGLAND MEDICAL CENTER I BOSTON, MA Residency,Diagnostic Radiology 11995- 1998 YALE- NEW HAVEN HOSPITAL I NEW HAVEN, CT Residency,Diagnostic Imaging 11994- 1995 MOUNT AUBURN HOSPTIAL I CAMBRIDGE, MA Internship, Internal Medicine 11993 - 1994 Experience CONCERT PHARMACEUTICALS I LEXINGTON,MA 12006- 2012 (part-time) Medical Consultant • Assessed the mechanisms of action,preclinical models,and relevant clinical data for known compounds to determine their suitability to treat specific clinical indications • Authored internal backgrounders and white papers on scientific and medical topics of interest to R&D management • Conducted disease tutorials for research scientists and intellectual property attorneys • Worked with Chief Medical Officer, internal project teams, external consultants,and key opinion leaders to develop clinical trial methodology and endpoints • • Acted as safety monitor for ongoing clinical trials and classified severity and likely relatedness of events to study drugs KAISER PERMANENTE I SAN DIEGO, CA 12002 -2005 Staff Radiologist • Performed specialized procedures including stereotactic and ultrasound-guided breast biopsies,needle localizations for surgical excision of focal lesions • Provided diagnostic imaging services including fluoroscopy,CT,and ultrasound • Frequently presented cases at hospital radiologic-pathologic correlation conferences BEVERLY RADIOLOGY ASSOCIATES I BEVERLY, MA 11999- 2002 Staff Radiologist • Provided diagnostic imaging services including CT, MR1,ultrasound,nuclear medicine,fluoroscopy,and radiography • Performed interventional diagnostic marnmographic procedures including needle localizations, stereotactic and ultrasound-guided core biopsies • Performed and interpreted specialized obstetric and gynecologic procedures • Consulted with internal medicine,emergency medicine,surgery,obstetric/gynecology and neurology staff on a wide range of clinical cases • Collaborated with other staff members to develop protocols for screening and diagnostic mammography • Recruited candidates for staff positions Teaching Experience TUFTS UNIVERSITY I BOSTON, MA 11999 - 2002 Assistant Clinical Professor of Radiology • Presented teaching cases of interest to Tufts-New England Medical Center diagnostic radiology residents and Tufts medical students • Coached diagnostic radiology residents in preparation for American Board of Radiology exams • Conducted tutorials on screening and diagnostic procedures • Mentored diagnostic radiology residents and medical students on rotation at community hospitals Board Certification and Medical Li ensure Massachusetts Board of Registration in Medicine 11993 Drug Enforcement Agency Certification] 1993 Massachusetts Controlled Substance Registration 11993 American Board of Radiology Certification 11998 Medical Board of California Licensure J 2002 Professional Soc' ions ety Affi liat 6f Massachusetts Medical Society 11993 - present Massachusetts Public Health Association 1201E -present American Public Health Association 12017 -present Page 2 Volunteer Service BOSTON SYMPHONY ORCHESTRA I BOARD OF ADVISORS 12018 - PRESENT FRIENDS of LEXINGTON MUSIC,ART,AND DRAMA STUDENTS I BOARD of DIRECTORS President 12018 -present Publicity Coordinator 12015 -2018 ''age AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Eagle Scout Commendation Letter - Jacob Milendorf PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.1 SUMMARY: The Board is being asked to sign a letter of commendation for Boy Scout Jacob Milendorf of Troop 160. SUGGESTED MOTION: Move to approve and sign a letter of commendation congratulating Jacob Milendorf for attaining the highest rank of Eagle in Boy S c outing. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 ATTACHMENTS: Description Type J tw jl I I AP Town of lextngton, �Haoarbu'5ett.5 AN&Er OFFICE OF SELECTMEN DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 December 3, 2019 Jacob Milendorf 11 Ash Street Lexington, MA 02421 Dear Jacob, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Douglas M. Lucente, Chairman Joseph N. Pato Suzanne E. Barry Jill I. Hai Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water and Sewer Commitments and Adjustments PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.2 SUMMARY: Water& Sewer Commitment Section 1 $2,315,010.44 Water& Sewer Commitment Section 2 $2,532,583.10 Water& Sewer Commitment Sept Cycle 9 $ 3 42,5 9 5.19 Water& Sewer Commitment Oct Cycle 9 $ 3 22,7 94.0 5 Water& S ewer C ommitment S ept F inals $ 8,342.45 Water& S ewer C o mmitment O c t F inals $ 14,298.15 Water& S ewer Adjustment-W S AB 10/10/19 $ ( 18,83 8.70) SUGGESTED MOTION: Motion to approve the above Water& Sewer Commitments &Adjustments. FOLLOW-UP: Treasurer/ Collector DATE AND APPROXIMATE TIME ON AGENDA: 12/2/2019 ATTACHMENTS: Description Type wepartment of' Public Works 04 Town of Lexington 1775 IS.......... Water and Sewer Enterprise Funds F FISCAL YEAR 2020 AM NO COMMITMENTFA01 10 SECTION I GR ND WATER $110951028.178 $1$095,028.78 SEWER $1 0 219,981.66 $1,219,0981-66 TOTAL $213151010.44 $21,31510110.44 To the Collector of Revenue for the Town of' Lexington: You are hereby authorized and required to levy and collect of the persons named in, the list of water/sewer charges, herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Two miffiton, A three hundred e�en thousand, ten doitrars a?U(44/100 ft And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 12/02/19 Treasure r/Col lector, Director of Public Works,, Water/Sewer 2illing Department of' Public Works Town of Lexington .......... Water and Sewer Enterprise Funds FISCAL YEAR, 2020 .................. 'COMMITMENT FA0220 UCTIQNe2 GRAND TOTALS� WATER $1,412,948.62 $1)4125948.62 SEWER $1 911199634.48 $1,119,9634.48 TOTAL: $29532,583-10 $2163,29583.10 'To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of wter/sewer charges herewith committed to you ancl each one of his/her respective porti on herein set, down of the sum tota] of such list. Said sum being: I'mo mioffiton, 10, t five hundred tht`rty two thousandfivie hundredeWhty three doffiars andicilwo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTdR OF PUBLIC WORKS BOARD OFSELECTMEN 12/02/19 reasu rer/Collet r, Director of Public Works, Water/Sewer Billing Department of Public Works Q 5 Town of Lexington Water and Sewer Enterprise Funds ,tMr FISCAL YEAR 22 SEPTEMBER 2,019 Cycle 9 Billing S WATER 337?283.91 337,283.91 5?31 ., ..mm ... .........OR m.........m .m mmmmm,, , w. ..�. ,.... To the Collector of Revenue for the Town of Lexington: You are herby authorized and required to levy and collect, of the persons, named ire the list of water/sewer charged herewith committed:d: you and each one of his/hoer respective portion here n set down to the sum total of such list. Said sum being: Nr And pay the same into,the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. BOARD, OF SELECTMEN 12219 r—---—-------------------- DIRECTOR PUBLIC WORKS S Treasurer/Collectior, Director of Public Works, "Water/Sewer Billing Ucipartment of' Public Works Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2020 OCTOBER 2019 Cycle 9 Billing OCTOBER 2019 ....................... ............ WATER $ 3117.v482.77 $ 317,0482.77 FEE FOR BEDFORD $ 5,311.28 5,311.28 ................................... 'TOTAL 322794.015 322,794.05 ........... To the Collector of Revenue for the Town ofl-e ring ton: You are hereby authorized and required to levy and collect, of the persons named in the list of wa:ter 'sew er charged herewith committed to you and ealch one of his/her respective portion herein set down to the sum total of such fist. Said sum being: t'�(I,,'Io th(,��usan,(f (fio/TiTt'.s, a nid'O)II 011()l 11h,ree ftui And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. BOARD OF SELECTMEN 12,/2/19 ................................................................................ DIRECTOR OF PUBLIC WORKS Trea s u rer/Co Ilector, Director of Public Works, Water/Sewer Billing Department of Public Works Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2020 FINIALS GRAND TOTALS OCTOB�ER 2019 WATER $101007.89 $1 Or 007,89 SEWE�R $41290.26 $4,290,26 TOTAL.. $141298-15 $14r298.1 5 To the Collector, of' Revenue for the To.wn of Lexington,-, You are hereby authorized and required to levy and, collect of the persons named in the list, of wat,er/sewer charges herewith committed to you and each one of his/her respective portion herein set down ofthe sum total of such list. Said sum being: ,Four�teen, thousand'two hundredninety eight doQrs andi5lioo And pay the same into the treasury of the 'Town of Lexington and to exe�rcise the powers conferred by law in regard there�to., L) DIRECTOR OF PUBLIC WORKS BOARD OF' SELECTMEN 12/2/2019 T"realslu rer/Col lector, Director of Public, Wor�ks, Water/Sewer Billing FY 1 r ADJUSTMENTS TO WATER,/SEWER. AS RECOMMENDED BY THE.WATER AND SEWER ABATEMENT BOARD PAGE]OF 1 W AB OCTOBER 10,20191 B S DE EMBER 2,2019 Mill W r i �,,dralra'a�Street 00 76 S,51.30 S502.74� S ��51.44)� 2,2117 2019 a Asbury Street I 03006 2 51' �55 2�2) P,S 1"1J T� S (1,4 3,40, 24 4,909974,8952'913,8 5 311 201 7 201 Irrigation;raga Domestic ......._ .. �,,, �rl�arr ,�„�„ �,������.�.�� �,.,,,...� __ _�. �._ .._ .....�..... _._..... oadf �3100957702 37 S 2 5 20,19 dintiereo Only Blake Rocid ��0200462600 70 �S551, 11 (S1,322-97) S �2,374„3 )I 921 231, 3 014 2019 Toilet teaks BIoss ni r st Road „011 2377 1 (S 3') ( 2, 1 1 2) , , 43- 1) 440 201 Irrigation on Dorr7 stir _. _........... �,��„ ��,,,,...�,,. �,u A,��� _ ��m�,..��................ f onestoga Road 10300669400 11 t5 3.10' y 0-76) (3 3'84) 93 51 2019 Too t l ak .m ......... ...r.... ._ __. ... over L ane 10098070, 151 52.1�'�� �S,t 1,2 ) �633.4�� 233�52 2C�1 I�„��,,,, ... .-..__._._ Ellison Road 03 0,6541 0, 21 j ($31 3.91) r 1, 1".,7) �11,,333-78) 939305 201 Toilet leak _ ...... __..__..�. _ ... �,,,�. �, �.������������� ___ S 12,7; �,„�� :12�5 Estrar+�ok R�aa�l � 0300633300, 2 4S35.5 ) S67.'114 201 ��..., _.�......._.�...__......_.... ........ __m _. �� ��....�� �. Fifer Lon s 0300,786000 3 �I,,., S 26182 2 '19 Interest Only M ........ . .....,„, _. - _.__..__.. - .....___..........._. rant Street 020,0533102 181 �, 58 ,4 ,`5 „'0��„„, 1,,,.,,�. ,�,"'l922183;,��„ ",l�,.,�,- i_M�.,.2 11 _. _.. x l�lra�strarJs RoarT 300625 01 22 1S51 ,44) �S1A5 3- ) S (2,210.1;2) '389117 201i9 � Toiler leak m _ _ ......____........_.... ..... ........ Massachusetts :venue 0110,001 5000 994-9'a S29 .1 l S �2 ,1 ) 2 43 201 __......_.._......_ _........ _ ..: _ ,„.... ...., .���„� �����.�.� �,��r, �__,_ ...___w_-._.__ _____� h^�ikersoir�Road3 053 3 0 tl;S5 7.'114) �S2,2 1,84) I S (2,8,,��1. ) 42,2 , 3 811 201 leak in slab School Street � 0300647302 61 (S2 ' IFS) S (2 9.08) "3 206 2 1'2 ...... .. ..... Torr ing Mill Road _. 0 y 1,79 93)� k�'S'53 2018 Toiler leak 327 r 551_7 _. T„37 ,..„ �.�.� V Volunteer Way 1 0300801300 9 S57,32 S12 :82' $ 194.14, 41li7' 20,1 ,,,,,,�,, �,�,m�„n,,,,, ��,����.. _ _ __ ..........____.___.:_._ ......._ ....... „..., 1 Volunteer bray 0310801302 9 (S 97 092) S (970.92) 9411,80 2011 I� "�""�b�yira Street r 2004 202 131 S1l P 245.78) S 1 245, -915 2 Leak ($6,219,87) ( 12,61 R.8'3) ( 1.8,838.7 i), It is the reconirrierrdotion of the Water and Sewer Abotement Board,that the Town Collector be authorized to waive interest that has accrued on the bills included herelra,unless stated here otherwise,fr rn the dace date of the bull ailifil 30<:al radar drays after the daite of writien notification to applicant of di SelectriloWs action. WATER 'SEWER TOTAL ($6i ,219.87) (' 12,r518„8 ) ($18,8318.70) t I o v DIRECTOR OF PUBLIC WORKS BOARD C2 f SELECTMEN, 1 ,' 1