HomeMy WebLinkAbout2019-04-11-PBC-min � ' TOWN OF LEXINGTON
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Permanent Building Committee
Permanent Members
v APS Y" Co-Chairman: Jon Himmel&Co-Chairman Dick Perry
INC PhilipColeman Charles Favazzo Carl Oldenburg, Peter Johnson
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Project Specific Members
Clarke&Diamond Schools Hastings Elementary Fire Station Visitors Center LCP LCC
Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Teresa Hank
Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Wilson Manz
April 11, 2019
Members Present: Jon Himmel, Phil Coleman, Carl Oldenburg, Dick Perry and Curt Barrentine (by
phone)
DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett
Guest in attendance who participated in the discussion
Todd Rhodes and Dan Voss (sustainable Lexington) Jill Hai (BOS) Dave Kanter (CEC), Deepika
Sawhney (SC)
6:00 - The meeting was called to order- 201 Bedford Street
1. Sustainability Policy discussion
The most recent version of the policy and goals were reviewed along with an edited version of the
LEED Lexington scoresheet (table)which included the 7 Lexington specific items. In general, there
was much discussion over the purpose of the LEED Lexington scoresheet and its similarities to the
policy goals and if it should substitute the goal sheet or be attached to the policy. The Policy itself
was discussed as well and two edits were proposed.
The first was to insert language into III Scope item 2, to put the Lexington issues foremost and
lessen the LEED Silver requirement. See below.
2. To the extent possible, all renovations and new projects, undertaken by the Town should
achieve a minimum, the LEED Silver standards inclusive of the attached LEED Lexington
integrated building design goals and strive to achieve the LEED Silver standards at a minimum.
The application for LEED certification can remain optional, subject to available funding and the
discretion of the Elected Boards. The Elected Boards may choose to exempt certain building
projects under their respective purview from these standards.
The second item is an insertion in IV. Policy, items 4 and 5 to include 1) elected boards liaison
responsibilities and 2) to stress the issue of cost and schedule with this process, see below.
5.At the end of every project phase (feasibility, schematic design, design development,
construction documents, and construction), the project design team will prepare an end of
Project Phase Report that addresses the design's adherence to or departure from approved
scope, cost, schedule- and the Integrated Building Construction Goals as attached. - The
Director of Public Facilities will submit this report for consideration to the Elected Board(s).
201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420
Representatives of the Elected Boards therefore need to keep themselves up to date on the
progress of the project and appropriately inform the other members of their Elected Board so the
end of project phase approval process is not the first time the elected board has heard the
information.
* 6. The Integrated Desim1 process is iterative: the decision of the prior phase is the foundation
of the subsequent phase. The "Feasibility" establishes the targets for the subsequent phases of
the project. The Schematic phase seeks designs that most optimally attains the approved
Feasibility targets of scope (including: sustainability and resilience), cost and schedule. Project
success requires that the design approved at the end of the Schematic Phase meets the
approved scope. cost and schedule requirements; it is imprudent to proceed with Design
Development if the project is not on scope or cost .at the end of schematics.
For the Scorecard the comments were:
• The "Indoor Environmental Quality" section should be linked to Goal 2.1.
• The Energy Performance Goal 1.2 should be added to EAc2 of the Scorecard to identify that
the energy use intensity goal for renovation projects is "20% less"- to go along with the "30%
less" goal for new buildings (Goal 1.1).
2. Westview Cemetery
DPF director advised that the continuance of the Westview cemetery project was not supported
at town meeting therefore no discussion was needed on this item.
3. Visitors Center Update
DPF director advised that the Visitors center general bids came in approximately $450,000 over
budget. Town meeting approved the night before, to add $525,000 to the Visitors center budget
to overcome the budget issue with regard to the bids and to provide support to the project
contingency which was a touch low.
The contract is recommended to award with Bid Alternate 1 and consistent with the Select
Boards request at Town Meeting the staff team is seeking to request approval from the HDC to
also take alternate 2 as a budget savings effort which changes the roofing from slate to asphalt
shingles and reduces the amount of copper on the exterior. This would save the town a little
over$150,000.
Also, the open Masonry Filed sub bids came in significantly higher than the estimate and DPF is
looking to re-bid the masonry and assuming a bid is received near estimate, the project could
enjoy some cost savings. There was some discussion about the rebid strategy and the award of
alternates however the recommended approach was supported by the PBC.
Motion to adjourn was made and seconded: Meeting adjourned at 8:30 pm.
PBC Meeting 04.11.19 2