HomeMy WebLinkAbout2019-09-18-REC-min (includes attachments) lOvS MOBp�'Y
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x Town of Lexington
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APPIL19
S FX INC,
Frederick DeAngelis, Chairman Tel: (781) 698-4800
Lisah Rhodes, Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Ruixi(Ray) Yuan
Francesca Pfrommer
Recreation Committee
Minutes of Meeting
September 18, 2019
A meeting of the Recreation Committee was held on Wednesday, September 18,2019 at 6:30pm in Room
237 of the Lexington Community Center, 39 Marrett Road, Lexington.
Members Present: Rick DeAngelis, Lisah Rhodes, Lisa O'Brien, Francesca Pfrommer and Ruixi
Yuan
Staff Present: Melissa Battite, Director of Recreation and Community Programs,Peter
Coleman, Assistant Director of Recreation, Christine Dean, Community Center
Director, Chris Filadoro, DPW Superintendent of Public Grounds, and Dave
Pinsonneault, DPW Director
Others Present: Suzie Barry(Board of Selectmen liaison), Sandy Beebee (Capital Expenditures
Committee liaison), Meg Buczynski(architect with Activitas), Alex Briggs
(architect with Activitas), James Hall(37 Bigelow Street, Brighton),Naomi
Martin(Lexington High School Athletic Director, and Deepika Sawhney (School
Committee liaison)
1. Meeting Minutes from June 19,2019
Lisah Rhodes moved and Francesca Pfrommer seconded the approval of the Committee Minutes
of June 19th. The Recreation Committee voted 3-0-1 to approve the June 19 minutes.
2. Annual Report Photo
The photo of the Recreation Committee and staff was taken for the annual report.
3. Public Comment
Suzie Barry, liaison from the Board of Selectmen, stated that the Board of Selectmen had issue a
proclamation declaring Wednesday, September 18'as Chris Shaw Day in Lexington. Chris
Shaw grew up in Lexington and is now a member of the San Francisco Giants organization. The
Giants were in town to play the Red Sox this week and there was a ceremony at Fenway Park on
September 18th. At the ceremony, the Selectmen presented Mr. Shaw with the proclamation, a
flag that had been flown over the Battle Green, and a glass jar which contained infield dirt from
the baseball fields that he played at while growing up in Lexington. Rick DeAngelis, chairman of
the Recreation Committee, echoed the sentiments expressed by Ms. Barry and explained what a
wonderful young man Chris Shaw is.
4. 5-Year Capital—FY2021-FY2025
Melissa Battite, Director of Recreation and Community Programs, and Peter Coleman, Assistant
Director of Recreation,provided the Committee with an overview of the proposed Recreation 5-
Year Capital Plan. A copy of the cover sheet which contains an overview of all projects and the
2
descriptions of the nine proposed projects for FY2021 are attached to the meeting minutes. The
proposed FY2021 projects are as follows:
1. Completion of the athletic facility lighting project at the Center Recreation Complex
($450,000— CPA)
2. Sutherland Playground replacement/ADA improvements ($95,000— CPA)
3. Harrington School field renovation/ADA improvements and new irrigation at Harrington,
Bowman, and Franklin($370,000— CPA)
4. New fairway mower and top dresser for Pine Meadows ($80,000—Enterprise Fund)
5. Valley Tennis Courts resurfacing/ADA improvements ($100,000—CPA)
6. Pine Meadows Clubhouse Renovation—feasibility study and design& engineering phase
($100,000—Enterprise Fund)
7. Recreation software upgrade ($50,000 - $25,000 Enterprise Fund and$25,000 tax levy)
8. Athletic Fields Feasibility Study($100,000— CPA)
9. Center Bathrooms Renovation—feasibility study and design& engineering phase
($100,000—tax levy)
In all, the nine projects come to $1,445,000 ($1,115,000 in CPA funding, $205,000 from the
Recreation Enterprise Fund, and $125,000 from the tax levy). After Ms. Battite and Mr. Coleman
presented the projects and answered questions from the Committee members, the Committee
discussed the priority that each project should receive. The Committee decided to make one
change to the proposed priorities and switched the priority for the Park Improvements—Athletics
Fields project(Harrington)with the Park and Playground Improvements project(Sutherland). As
a result, the priority for the Sutherland project is 6 and the priority for the Harrington project is 7.
After a brief discussion, Francesca Pfrommer made the following motion: The Recreation
Committee votes to accept the Recreation FY2021-FY2025 5-Year Capital Plan with including
the updated priorities that were discussed. Ruixi Yuan seconded the motion. The Recreation
Committee voted 5-0 to approve the motion. Ms. Battite expressed her appreciation to the
Committee and recognized the staff, specifically those of Dave Pinsonneault, Christine Dean,
Chris Filadoro, and Peter Coleman, for all of the time and effort that was needed to create the
plan.
5. Center Track&Field Renovation Project Update
Meg Buczynski, architect with Activitas,provided the Committee with an update on the Center
Track&Field project. A copy of the presentation is attached to the meeting minutes. Prior to
this meeting, an update was presented to the Board of Selectmen at its meeting on September 9th
Ms. Buczynski reported that the project remains on schedule. The prep work for the field base is
nearly complete, the field installation and pavement of the track will begin next weeks, and the
light poles will be installed within the next two weeks. Once the track is paved, a 21-day period
where the temperature remains above 40 degrees is needed for the track to cure properly. Once
the track has cured, the track surfacing and lining can be completed. Ms. Buczynski emphasized
the importance of the warm temperatures from September continuing into October as well.
Naomi Martin, Lexington High School Athletic Director,indicated that the spring sports schedule
will be completed at the league meeting in October and the target date for track meets to begin is
approximately April 14th. Once the field and lights are installed and the track has been surfaced,
staff and the Committee will review the additional items that are being considered and determine
how to proceed on each of these items.
6. Recreation & Community Programs and Parks Reports
The Summer 2019 and September Recreation and Community Programs Reports, as well as the
September Liaison Report, are attached to the meeting minutes. Melissa Battite highlighted the
development of the Department's inclusive program offerings. Under the direction of our
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
3
Therapeutic Recreation Specialist Kate DeAngelis,there were 5 inclusion specialists on staff this
summer and there are 7 inclusion specialists on staff this fall. In total, 11 students with
Individualized Education Programs (IEPs) attended our various summer camps and their
experiences were very positive based on the feedback that was received. Lisa O'Brien and
Francesca Pfrommer praised all of Ms. DeAngelis's efforts and expressed what a wonderful
addition she has been to the staff.
Chris Filadoro, DPW Superintendent of Public Grounds,provided the Committee with the Parks
Report. DPW has been busy this month with field layouts and preparing to winterize the Town
Pool. It was another successful season at the Pool, due in large part to the collaboration between
DPW and the Recreation and Community Programs Department. Mr. Filadoro added that the
USGA site visit at Pine Meadows on September 12'went well. Rick DeAngelis commended Mr.
Filadoro and Hayato Tsurumaki, Recreation Supervisor, for keeping the fields playable
throughout the spring and summer seasons. Melissa Battite added that the new scoreboard at the
Crumb Football Field was installed in late August, the Dig Safe work associated with the three
new scoreboards at Lincoln Park has been complete, and work on the walkway connecting the
back parking lot to the courtyard at the Community Center will begin next week.
The next meeting of the Recreation Committee is scheduled to take place on Wednesday,October
16"at 7:00pm in Room 237 of the Lexington Community Center,39 Marrett Road.
The September 18`" 2019 meeting of the Recreation Committee adjourned at 8:40pm.
Respectfully submitted,
Peter Coleman
Assistant Director of Recreation
The following documents distributed at the meeting are attached:
• Recreation FY2021-FY2025 5-Year Capital Plan
• Lexington Center Playfields Track&Field Renovation Presentation by Activitas
• Summer 2019 and September Recreation and Community Programs Reports
• September Recreation Committee Liaison Report
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
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Town of Lexington -FY 2021-FY 2025 Capital Improvement Projects
Project Name: ...
I Date: 25-Aug-05
...............""....................................................",................................... .........
Project ID Number. _21171811---1 Revision Date: 16-Sep-19
Submitted By: Melissa Battlte/Chris Filadoro Department: Rec&Comm Programs Priority# 0
First Year Submission? J'D Phone#: (79111R44991- E-mail mb.1#!tqVIexJnk4qnma.ppy
Description of Prosect:
The Recreation Committee requests$450,000 in FY2021 to complete the Athletic Facility Lighting project at the Center Recreation Complex.
Funding for this project was approved for at the 2018 Annual Town Meeting (FY2019) and the scope called for the upgrades to be completed
at the Center#1 baseball field,Center#2 softball field,Gallagher Tennis Courts,Center basketball courts,and the Irving H.Mabee Town Pool
Complex The repairs and Improvements were completed at Center#1 and Center#2 In May 2019. However,the upgrades were not completed
at the other facilities as the bid for these components came In over-budget. This request is to complete the lighting Improvements at the
Gallagher Tennis Courts,Center basketball courts,and Town Pool Complex.
Justification/Benefit:
The current lighting system Is outdated,constantly being repaired,and does not operate efficiently. The lighting system at the Town Pool was
last updated In 1980 and the lighting systems at the tennis and basketball courts were last upgraded In 1986.
The Installation of newer energy and cost efficient system will provide financial savings to the Town. The system would be a Musco LED system.
Additional benefits would Include reducing light spillage by 50%,the comprehensive product assurance and warranty would cover 100%of
maintenance costs,Including parts and labor,for 25 years,and the control and monitoring system would provide flexible control and management
of the lighting systems.
The now lighting systems will allow for a safer environment in which to participate In night activities and Increasing the number of lighted
Gallagher Tennis Courts from four to ten will also increase the playability of these courts throughout the season.
Impactifnot comRieted:
The repair budget for the existing lighting systems will continue to,increase. As energy costs continue to rise,the cost to operate the lights
Increases yearly. Outdated,Inefficient lighting at heavily used areas such as the Center Recreation Complex have a negative Impact upon the
department budget. Newer lighting will enhance playing conditions for participants,provide the users of the area with a safer facility In which to
recreate,be less obtrusive for the neighborhood and environment,and be more energy efficient and trouble free for the Town.
Timeframe: Replace. Freg:
FY2021 25 Years
Stakeholderso
Lexington Public Schools,Residents,Non-Residents,Recreation&Community Programs,DPW
ClRerating-Budget Impact:
The specifications will Include a 25-year warranty and maintenance program. This will eliminate maintenance costs for 25 years Including labor
and materials. New energy efficient fixtures and bulbs will result In a operating cost savings.
Cost Analysis;
Funding Source: Levy (1� CPA j Revolving (_ State Aid Water Sewer Recreation Private Other
Capital Funding Request CPA
"u
278 2021 2022 2023 2024 2025 Totals 'Open S
Site Acquisition -$0
Design/Engineer ...........
Project Mgmt.
82,500 50 $0 50 5182 S00
Oper.Bud.Imp.:
EquipmentConstruction $253,500., . m . �.,..,$o.��� m �,����o .� ..� w� � �. ��mmmm� .�mmm.� � .n-Rrr�mm .� ��
Recurring Cost
Contingency ''$ m, wm. $0 m„m $0.� m .„ � a� � � • . �a2S3'SOO um
00050.00....................
Totals
Maint.Cycle
DCPA AmL Rmq 5450,0000
$0 EO SO 145 00
...........111'11)11”-............ Years
E7,777',7ii'�71Sp 25
9/17/2019 112:05 PM
Town of Lexington - .FY„2021-FY2025 Capital, Improvenlent.Projects
a ti;
"gip ProjectNaime. AWeflc FacWC Uh np.. ,-, ...
Project ID Nuininber- Revision Date: 1 -Sep-1
u�
Fimt Year Sui omm i wm { Phone#: .,�a��,�� ����9� .� � IlNvIaH .a,bat,tite 0e,,X,i,ggt prna gpv..dm�
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mmW
The cost hs based on an updated esfimate receNed M September 2019.
9117/2019 k 12:05 I'
Town of Lexington - FY 2021-FY 2025 Capita1 I ement Projects
Project Narn « gPada and Fpna�,rounrmd Ire rowsaxneankta ......... .... ............... Date- 30 Aug-05
Project ID Number: .. Revision Date, '16-Sep-19
SubmittedBy: Chris h Il doro Department: Rocom m Progrsarons Priority g
First ru missio wm �.. Phone� �« ���, "��� � - ail
• f d>tm�m rn Bmf11
'The Recreaflon CommWee requests$95,000 in FY2.021 to update and refAacc the playground equipment,nt, MstO poured-in-place safety
sup drag,and Install a Leake race at SulheiWnd Park. AdMormshya at the recommendation of Rpns ADA Compfiance Study that was ocrmmpWtaud hi
2017,the surfacing files at the entrance of the playground uaulll be reset,an accessiWe route to the dugouts at the baseball field wih be crested,
and an accessible path wIll be extended Rirornn the expstlung aaspha t path to brie water ttouprmtsinn near the entrance of the park.
FY2022..$105,000 to update and replace the playground equipment,install poure&n-pllace safety sufficing,and install as Me recta st Rindge
Padc Ad'dlRuornaaillya based on the recoirnrinendations in the ADA Compliance Study,the gyral ay peaftg to the playground wppl also be renovated
to meet gni rrmlrnlumnuaumn width rega.uWfiorms and have a running slopes of lass than 5%and an ampssWe path la adlnng to the Adi ngtorn Reservoir TraH
and a co nnec loo to Me baskat&palp courts WH also be 6nstallaad.
2023 m$70,000 to update and replace the playground eqWprmnent,hi tt ll safety surfacing,and in ttafl a bike rack at Ki nrn ens Park
FY2024-$95,000 to update and replace the pWygroupund equipment,install safety surfacing,and install a b:Ike rack at the Justin Sh,eet Park.
dlttlnprnaahyn based on the rico mmumnarndaattlons In the AJ,,)A CompHance Sturdy,arra aowssibie route wlup be IrnstalWd between the acoessiible parking
area and the pllaygrou nd.
F"y202 ro-$610,,000 to update and replace the playground equipment,irnstaH safety suurRaaplog,and kistaapl a bU(e rack at and the Center,Playground
at the Center Recreation Complex, The Center Playground is the signature playground in t.epalrnglo n, The new playgrouprmd will feature poured-in-
place poured-
in-placesafety surfacing (as compared to the r•rrn orneered wood fiber that is ttanere currently) and wffl ppra:um ide universal access to app play
wrrmppaprme ntts and elements sap the playground wHI be wanlcorning and accessiMe to InnddvtdiuMs of all ages and aadullitdas.
FY2025-$145,000 to rehadila"ttants the rubber poured-In-place safety surfacing at the Lincoln Park playground. This safety surfacing was last
rehabilitated In 2013.
The propneased playground urmnproausumnarats WIN renovate and moPnaRmulu6ta aaxustlmg,safety suprttaring and equipment nt so that 0 sKes Mi to in
complimme Wtln the Consumer Product Safety Comrni@sslon P r:D a American Society for"'Fesifiung and Materials (ASTM) arnd the American
with DIsatplputl s Act (ADA) .
2U2fiftcat1&nLq&nIft
The existlung play aaqaalponant at the vaarlous playgrounds Is outdated and needs to be raapWced, It us used by rnal h borinood chnlpdraun and the Center
Playground is used by the entire community,, The playground eqWpirrient at Sutherland was last replaced In 2000,the playground equipment ennt ant
Rindg was hast replaced in 2005,the playground uµgWpprnnaunt at Kinneens maks ttast replaced Irn 2004,the playground eqWpirinent at JuasUn was past
replaced In 2003„and thnaa Center PWygrou nd was last repplaArx.d in 2006.
The ppapunred-arm-place safety surfacing systermas thaaat are proposed to be installed at.Sutherland,Mndge,and the Center Recreation Cornplexwfli
help to minimize nimiz ra u bre maintenance and IQs associated costs. More Irnportantly,anis surfacing wffl Increase the safety and ADA accessit.ffity at
these ppkaaygrourrnds,
iuMmm A nrm 1
Thug current playground eqa.aupprument,uasaa zones,and surfacing do not cornmp ly with CPSC,ASTM or ADA standards, As the eqWprnent continues to
age and deteriorate,more frequent ent inspp cUo ns,rap:raprs and auapualprmm ant removal vAH be needed to ensure that the users are safe. This is me thmaur
«post effective nor efficient,
BffWft§M_Q_.. Fula «
Fall 2020 15 Years
•. •„ old r
Res,,Wernts
no Impact to the operating budget
9117/2019 112:05 IPM
u
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
Project Name' Park and Pla round!!p2rovements Date: 30-Aug-05
Project ID Number: 262 Revision Date: 16-Sep-19
Submitted By: Chris Rladoro Department: Rec&Comm Programs Priority# 0
First Year Submission? ] Phone M ...761 L 27a 6355 ....,..._,...... E-mail cfladoro@lexinQJgnrnagov..,,.
Funding Source: C) Le ) Revolving (; State Aid Water (�����"� Sewer C) Recreation �^ Private 0;""
Levy . CPA �"" (�Y � �,Y �.} Other
Capital Funding Request
CPA`Purpose
282 2021 2022 2023 2024 2025 Totals
Site Acquisition �•�Rea.eat..
$0 $0 $0 $0 $0 $0
Design/Engineer $10,000 $10,000 $5,000 $10,000 $22,500 $57,500 �Historic
Project Mgmt $0 $0 $0 $0 _$0 $p D;Housing ,, %
Construction $50,000 $55,000 1 $30,000 1 $50,000 f $460,000 $645,000 Oper.Bud.Imp.:
Equipment $30,000 $35,000 $30,000 1 $30,000 $250,000 $375,000 Recurring Cost
Contingency $5,000 $5,000 $5,000 $5,000 $22,500 $42,500 $0.00
Totals $95,000 $105,000 1 570,000 $95,000 5755,000 $1,120,000 Maint.Cycle
rCPA Amt
I*.",.. r � `r $95;000;; x105 000 $70,000 X85,000 $755 000 r 1 Years
Basis of Cost Prosection:
The cost projections are based on similar renovation projects and a cost estimate provided In August 2019.
9/17/2019 112�05 PM
0 11,11,1
Ap" UT3 ,
,% Town of Lexington -FY 2021-F Y 2025 Cap italhnprovenient Pro ects
P
Athletic Fields -sep-06
Date: 15 rojert NamePark l
. ' nu,',,rovernents
Project ID Nurnbeir: Revision Date: 16-Sep-19
Submitted By: ,Chris Hadoro Department. IRec&Comm Prqgrams Pdority # 0
First Year Submission? Phone#: E-mall
The Town of Lexington affilefic fields see excessive use and timely renovations and updates are cdfical to provide safe and playable fields for all
user groups. "The affilehr:fields are used by the Residenti,Non-Residents,i exinglon PublIc Schools,Youtti and Adult League programs,
Recreation&Cormnunity Programs and by youth&aduH organizifions and neighborhood famtlies evenIngs and weekends, P roposed hiture
renovations M1 include naturM turf,drainage,new lrrlgafion systems Mhere applicable) ,and site arnenIfies (benrhes,backstops,etc,)
FY2021 -$370,000: 1--farringtonSdmo�Reid renovallon wifl lndude excavating ffie Meld areas,laser grading,and new Orn-ground Wigation
systems at the Harrington,Bowman,and FranWin.AddlfionaHy,Ibased on the recommendatians in the ADA Compliance Study,at Harringtw-,,the
gravel driveway from t owd1l Street lnto the site wfli be paved to aflow for,Via provision of additionat accessible parking and as fdrrrW enh-ance. A
route from the school ddve to the softball and basebafl teirn areas Wit also be created and the team areas wHi be Fenovate.d to proVde more
appropriate wheelchalr space,,whicl-i wouM make them aaxwlble.
0 2022-$128,750: Muzzey Reld renovation will incNde Irdgation upgrades,laser grading,and new natural grass.
FY2023-$195,000: Fiske Field renovation MR include hrigaflon upgrades,laser grading,now nalurat grass,and inew backstops, Additionally,
based on the reoommendatlons ln the ADA Compflance Study,additional walks wM be installed to provide acmssIbiflty to the vadaus baH field
team areas and these walks shouM be extended beyond the team areas to provIde gen a1 access to the shared cuffields in the center of the
site.
FY2024-$200,01gCD, Bridge Field renovation will include inigation upgrades,laser gradlng,now natural grass,and now backslops. Addilionally,
based on the recommendations In flie ADA Compliance Study,the route to the fields torn die sldewMk that runs tlong ffie schooft entrance
driveway WH be formaHzed to become compilant witi arzessibMty regulations, The routes between the two softball Md and the playground will
Wso be formaltzed to praMe unNefsat access throughout the site.
Safety for 0 parillidparants is the major concern and Improving upon the mfety of the fields is the major benefit to all users. The Town of Lexington
attiletc fields arc,constantly used by recreation,school,youth,and adult groups, They are ln need of major repalrs that cannot be completed
w[thin the operafing budget. There are safety lssues with fau4 backstops,uneven turf,uneven lnftd areas,and drainage.This Is an ongoing
multi-year capital program to address safety arid playabUity cxmcerns and to provide adequate and safe field conditions for neighborhood farrillies,
recreation,and school programs.The bene fit would be to renovate the fields to a condition where they wifl be safe,playable,and more easily
maintained,
The Pubflc Works Department overseas the malntenance of the schod and"rawn athiefic G3cflfties. The Impact of not app rovng this request is a
con0nuing deterioration of the fields which may lead to in4ides and canceHation of gannes. 'This Ml Impact the School tear ns,youlti leagues,
adult leagues,and Recreation programs and affect the quaft of life in i exlngton.
Ilmefframsl
ally au . uw m
Develop specilficz0ons after,the 2020 Tbwn Meeting approval arid perform renovations beginning In F aH 2020. 10 Years
RRkahRIAMM.
Residents,Non-Residents% Lexington PubIlcSchoo�s,Youth and Adult League programs,DPW,Recreation&Community Programs
DPW staff hours,equIprrmnt and materials costs should decrease with limproved field conditioris that will requtre routine rnalntenance and not
emergency repairs.
Funding Source: ", i evy. 'a CPA I RevoMng State M Water Sewer Recreaflon Private Other
...............
.......... ...............w............ ....................................................... ...........
9/17/2019 112.05 1 M
Town of Lexington - FY2021-FY2025 Capital Improvement Projects
Project Name: Park Improyprnprits-Athletic Fields _ Date: 15-Sep-06
. .....
Project ID Number: 518,,._ Revision Date: 16-Sep-19
Submitted By: Chris Filadoro Department: Rec&Comm Programs Priority# 0
First Year Submission? L] Phone M (781)274-8355 E-mail _qftlaooroOa in l tqR
Joy-
Capital Funding Request
SIB
1111
2021 2022 2023 2024 2025 Totals
Site Acquisition
_$O_F_$O F—$o F—$o r—$o $0
Design/Engineer F-0.-00-0 -F_$10,000 F-F1-5.-000 F-77-.0007 F_$O $55,000
Project Mgmt. --ir—F—io r_$O F_$O r_$O $0 Housings
r
Construction F_i235_.0_0_0_r $110-000 F_$140,000 r-7770-,000 F_$O $655,000 Oper.Bud.Imp.:
Equipment r $100,000 $O $25,000 f_$O r_$O F_$125,000 Recurring Cost
Contingency r--$2-0,0-00 1_$8,750 F-75-,000 r_$15,000 r_$O $58,750 J$0.00
Totals r_$370,000 F_$_1_28_,_750_$195,000 r770-0,_000 [_$O $893,750 Maint.Cycle
FI Years
Basis of Cost Projection:
Cost projections are based on similar past projects and information provided from vendors and architects in August 2019.
9/17/2019 1:12:05 PM
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
� V
ti
Project Duma: Pine Meadows E,uV ruaerst
Date-
Project a n-mb r: ti1g Revision Date. 28-Aug-'I
Submitted By" MeNssa Battka, ,... ep r -nent' Rec&Co"I",Programs Priority 0
h-,t Year Submission? � IPhoneas?�� ���0�. .e .� - mil res-nmsaahfte exa n���toruawneae,pV�.
"rhe FY2O21 request is for$80,000 from the Recreation Enterpdse Fund to purchase e Jacobson felrwnsaay mower repperdrng the 2012 Jacobson
f ffrway rrnowrer and e"t"eurfapra Top Dresser macNaae reppDeoprng as 2001 Turf .a Meterrrn fffa"fop Dresser, The fife expectancy ruf e Urwwaay mower i 10
years and 15 years for as tap dresser.
FY2O2 ....$75,000 0 to purchase Qa"Toro Groundsmaster 4500D Rough Mower replacing e 2015 Toro Groundsmaster 4500D Rough Mower. The
He expectancy of a rough mower fs 8 yeas&
2024-$75,000 to purchase e Maas, y"Traaotor replacing the 1995 Massey tractor and e"Taro Workman uulff6Oty weNden repluaa�rng the 2006 Toro
Workman a.ubfity wehtafe,. The Ne expectaanLy of as tractor is 25 years and 13 yeaam for as uutlllty wehffofe.
FY2O25-$50,000 to purchase as' oro Tdplex Greens Mower repleot'rng the 2OO9 Jacobson greens rrnowwer and e Buffalo Blower replaaajrng the 2007
uufffaado Siower. "The life expectancT of e greens mower and e buffalo blower are bath 10 years.
2420 0.11 RAIMMISM
The pest and future succevq at Rne Meadows can be attributed to the tangos ng investment Orn ganef r�•,wrar Rnfrastnx;ture and equipment to rr alnt Orn
the 88 acres of property. Sufficient equipment is needed to property set sup the gog course on e dally baasN and Wso to prowlde superior playing
conditions on a consistent best's thraraghout the year. 'The faIrway ps the section of the course where golfers spared the majority,of their Ume and
they are rrnowwed regularly throughout the goof season. " he new mower wwlH repNace an eyfsfing rrnoarwer that was ecrpnu{red in 2012 and they new top
darer ww000 replace an existing top dresser that was acquired Orn 2001,. The new mower hes lmprowed tech nofogy and specifi •tions that walll
improve the quaaMy, of oast compared to the mower currently Orn use, the new top dresser wwtll aaflowa staff to east&y rr•naneuuwer across greens and
anther f0urf areas to tnp•dress with any maatedaL
Each day play be&s at 6am and pfey carnffrnupes into the early evening du d ng the summer season, .T'he golf course is staffed so that the greens,
tees„and fairways can be cult with rnulrupmaal disruption of play while prowpdurag aaa.ut tandl ng pa aayprng co nd6ta'anrns. The q ua llty of cast and height of cult
from rrnowwa rs ensures that golfer's wa0 f be able to quulcNy lie aate thele hall and be able to hit a saatfsfaactory shot resuulRing Ern an improved pace of
play. An krraprowed pees of play and saapertor pfaaylrng conditions ensures an enjoyable golfing experience resulting In more play and revenue to
the"Town,
..Thea owerelt aesthetic rrgcuaalfty of e golf course Is weary Important to its a.ulfurrceete financial suaa mss.The good rrnalrnteriancae of e gaff course requires
equipment that operates efficiently,effecta'wepy,and safely and the new taps dresser ww0l help rraaintantrn the quuatlty of the turf,
. ...1.1., 1'! tt
pf the turf and fairways are not rnafntafrned properly,ft ww0l affect the quuaaltty of ppJaa,y and the"rowwrn will iose customers,thugs reduaafrng revenue., In
addition to the ffrnaarnafaat loss"eMP10yeP safeaty issues arise of machinery its operated beyond its aeaaso naUe life span.
m aRqgko.r
August202O 10 Yeaaa
, 1 I ,gym
Reslde nts,Non-Resfdentt t":offers,Recreation&Gornmunfty Programs,Lexdngton Puublpo Schools faealff"Teams, Minuteman n Tech High Schooll Golf
'ream
Reduure reppAr costs
n "amu . . "m
Fun iang Source: ' l..ewy CPA Revolving ng Mete Aid Water Sewer Recreation Prlwaate Other
1011"r120191;12.0,15 PM
,. Town of Lexington -FY 2021-FY 2025 Capital Improvement Projects
Project Name: Pine Meadows Euiment Date: 11-Aug 08
Project ID Number 519 w Revision Date: 28-Aug-19
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 0
First Year Submission? LJ Phone#: ..Q791)_698-4801 E-mail mbattite®lexine tonma ov
Capital Funding Request
CPA;Purpose",;_
519
2021 2022 2023 2024 2025 Totals ,
Site Ac uisition
q $0 $0� $0 $0 $0 $0 Q Recreation„
Design/Enginser $0 $0 $0 $0 $0 $0 �Histnric
Project Mgmt $0 $0 $0 $0 $0 $0 Hotmngt
Construction $0 $0 $0 $0 $01 $0 'Oper.Bud.Imp.:
Equipment $80;000 $0 $75,000 $75,000 $50,000 $280,000 Recurring Cost
Contingency $0 $0 $0 $0 $0 $0 $0.00
Totals $80,000 SO $75,000 $75,000 $50,000 $280,000 Maint.Cycle
CPA Amt Req 0 $0 , $0 $0 F 1 Years
Basis of Cost Prosection:
August 2019 cost estimate.
9/17/2019 1:12:05 P
Town of Lexington -FY 2021-.FY 2025 Capita Umprovement projects
u rs Project IName. Pad(Ura proworne nts-Hard Cowl Resurrfacin Date: 't3-Aaug•07
ProJect,ID Nuunber: 5132 Revision aw30•Auug-t9
u bllrni ed By. Chd s Filladoro E)e1y urt en Reo Comm Programs priority -,0
Hirst Year Subfission? Phone a j7f)j.�.1� .. °°rnml .pfuiadcarp Uexirn��apaputtna.�cu��
The Recreation Committee requests funds to urnstihute and carry out as hard court resurfacing program. The p:arogrrarn UrnoUaude's resoftcing,painting
and striping the hard court suurfaaces at Reaeafion farAities.These ficiiifles p noiuude nfthborhood Basketbali Courts,Center,Track and 3en0s
Courts at the Center Complex, Uarke UNUddie Schooll,Adarrns,and VaaHey.
F`Y2 D21 - 100,000: VaaHey Tennis Courts-resurface,pahl,and restripe the ternMs courts and instaUpatiorn of a bUke rack. Addr`tpounaUUy,at the
recoirnmendafion of the ADA CormpHarnoe Study that was oomp:aieted in 2017,the parking area wili be forrroafted by pawing, The existing
overgrown stone dust path will aiso be paved to reduur*the ne ad for mairntena nce and the aawaas at and around the bench and trash rereptade
ii be maUrntakied ars w0l.. Tim VaHey Tennis Courts mwrere fast resurfaced in 2008. The increase pan this budget request frown hast year is due to
the current omstruction ciimate and based on a revised cost estimate provided Itay the landscape architect in August 2019.
FY2023- 1„230,000: Center Basketball)Courts and Gailaglmr TerniVs Courts-resurface,pM nt,and irestripe the basicetbaah courts,and a
coran&te reconstmction of the tennis courts,which unrouuM Unduude rarnnowai of the existing rouurts,i nstalUUnng,p:aakitimg,and stuppMg the new terrornis
rrmurts,new tennis nets,posts„and bactrboard,and the UunstaHaation of new chain fink fferteing,gates„and am bike rarer. The dedsion was made to
move Me Cerfler BaaskethaH Courts rssuurfR dng project fraena U Y2022 and include it with the GaHagher Tennis Courts r•• nstrauction In P-Y2023 in
an effort to save on irmobUUazatiorn and construction costs. The Center U.'tasketbafli Court,,were 0aast rmsurfaced Urn 2008. the current Gallagher
"remrnis Courts wweraa construGked in 2000. The courts have beeru resurfared Wice sire • them and due to the extensive use that they receive,as
rmpWe reronstunuotion w 1H be needed.
2MIfiflofiln n•r m
Over the gust 19 years„the Towyn has supported and invested In an uupgradirng of the' owwn's recreation infrastructure.The hard court resurfacing
prograrn is a program fbr hard surface aathlei c faacHities wwNch irndrude basketball,tennis,track and the Mate park The program vwUli Umciuude
resurfacing and pnainbng the mord court suurfares and irnstalHng new posts,backboards,rnetws and drns at Recreation fad0fies. it is k nimrtaunt to
rnaintM n these v alluuabie assets in the community to ensure their uusaabiUUty and the safety of the users. it is important to imaintain the Town's
recreation MfrastrauctP,•are,
TnXv
ISgirn
AWIC
The impact of not approving the request Us a deterforaddorn of the athletic facifUQies and unsafe condMonns for the residents in tine Wrrnrunuuanety.
111 mR"u^pl '9&'•HPlR••••�r•• .
F 2021 15 Years
Neighborhood Farflmifl s and Residents,LeA ngtorn P ubfic SchrroUs,Recreation&Community Programs,DPW,`youth and Adult Sports Programs
p aflame to rruaiamtai n the irrofrastruuctuure awriUU resuupt In Ngher repair msts armor comppete reconstruction,
aApAdm
Funding Source: ' U..ewy ; CP Revr)Nu i ag State Aid Water, Sewer Ree reaatiorn R6vMe Othm
2112;2012 1;12:05 Nkt
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
Project Name: Date: 13-Aug-07
Project ID Number: .5321.1,-.-, Revision Date: 30-Aug-19
...............................
Submitted By: Chris Rladoro Department: Rec&Comm Programs Priority 0
First Year Submission? E) Phone#: 17 E-mail ;ftWqMQ1exlnf1topMa.qqv
Capital Funding Request
532
�'Ppqn S il
2021 2022 2023 2024 2025 Totals ",a
",p
01
OY/
Site Acquisition •
$O_r—$O F—so I so 1 $0 $0
r
Design/Engineer $20,000 $120,000— -7--so FWO—.000 so
1
Project Mgmt. $o $o $o $0
$0 T so r
Construction $73,000 $0 $1,235,000 $0 1 $0 $1,308,000 Oper.Bud.Imp.:
$2,000 $0 1-7250—,000 f_$O $0 r—$202,009 Recurring cost
Equipment
Ei�.000 $0
Contingency $5,000 —$o FTT5
000 $o $o r $200,000 FO-0-0
Totals $100,000 $O_F$_1.730,000 1 $0 F $0 F$ Maint.Cycle-1,830,000 —
F5 Years
BaSIS of Cost Projection:
The cost estimates are based on similar past projects and cost estimates provided in August 2019.
9/17/2019 1:12:05 PM
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
Project Name: "p6na"Meadows Clubhouse&Maintenance Buildin',Renovation 15-Aug-17
.............. ...........11111111111..............,",......... ................................. Date:
(�;t14
Project ID Number: 1049 Revision Date: -
30-Aug1 9
....................
Submitted By: elissa Baffite Department: Rec&Comm Programs Priority# 0
__..............__.................
First Year Submission? i Phone#.
E-mail Moo!
taxi gl MapK__................ ...
The Recreation Committee Is requesting$100,000 in FY2021 for the design and engineering costs associated with a renovation of the clubhouse
and maintenance building at the Pine Meadows Golf Club. The clubhouse was constructed prior to the Town's acquisition of the course in 1988
and due to its current condifion,the building is in need of a complete renovation. The project will include renovating the men's and women's
bathrooms as well as the main concourse area,repairs to the plumbing system and installation of all new fixtures goilets,sinks,drinking
fountain) ,and replacement of the existing roof as well as Improvements to the maintenance building. Addifionally,In its current condition,the
clubhouse is not ADA-compliant. This project will address the accessibility Issues In the clubhouse so Pine Meadows Is a facility that Is
welcoming to people of all ages and abilities.
Following the design and engineering phase for this project,construcdon is scheduled to take place In FY2022. Based on the findings In the ADA
Compliance Study,the clubhouse at Pine Meadows Is deficient in any areas and it is our belief that the Issues should be addressed and
corrected. Additionally,the Pine Meadows Golf Club Is a crown jewel of the Town's Recreation infrastructure and It is our belief that this
renovation will ensure the continued,successful operation of the course for the next generation.
2u_1fifl_ob_g_nLftOAfL,
The Pine Meadows Golf Club Is a heavily used recreation facility during the spring,summer,and fall. The course averages approximately 35,000-
37,000 rounds played each year and generates approximately$800,000 In revenue each season. While the facility confinues tooperate safely,
the clubhouse was built prior to the Town's acquisition of the golf course in 1988 and no significant renovations have taken place over the past 30
years. The maintenance building is approximately 15 years old and does not require significant improvements. The feasibility study Will provide
the Town with a detailed list of recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly.
IMP-iiCt if w2t cam2WJ:
If Immediate needs are not Identified and addressed,the condition of the Pine Meadows clubhouse will continue to deteriorate,which could
reduce the number of golfers at the course,thus decreasing revenues.
Tinwfry m,L Ralao.Fr
2020-2022 30 Years
5kikeho—Iftrs-
Residents,Non-Residents,Recreation&Community Programs,DPW,Lexington Public Schools
QRgEatint gAudq=
ggtLm_&a
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
KQEtAM@_1Xs1%
Funding Source. ' Levy ' CPA ' Revolving _ State Aid I Water Sewer e, Recreation Private ' Offier
9/17Y2019 1 A 2:05 PM
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
Project Name: !ij Meadows Clubhouse&Maintenance BuIldino Renovation-_ Date: 15-Aug-17
0*
Project ID Number: w 1049
Revision Date: 30-Aug-19
Submitted By: Melissa Batfite Department: Rec&Comm Programs Priority# 0
First Year Submission? [_J Phone#: E-mail mbat#te9I@Onptqqrr1i.gov
Capital Funding Request CPA Purpose,
,,..............
1049ori ..................
2021 2022 2023 2024 2025 Totals Ofd ,r
Site AcquisiflonF $0———iF_F_$O F—so f—so F—so
Design/Engineer r $100,000 $100,000_FW.O_O_O $O F—so F—so F—so
Project Mgmt. r—"--$0—r—$o r_$O F_$O r_$O $0 Housing
Construction $o $690,000 F—$o F—$o F--$o $690,000 Oper.Bud.Imp.:
Equipment $0 T_$O r—soff F—$o r—so 'Recurring Cost
Contingency r $0$0 $60,000 7� $O r_$O r_O$
r r F$0_0_0
F
MaInt.Cycle
10000 f $-75-0700-0--r—$O f—$o f_$O r_$850,000
Totals 00,,0()o F 0 Years
Basis of Cost Projection:
Cost estimate provided In August 2019 based on similar projects.
9/17/2019 112,05 PM
011 Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
: , , . Date: pProject Name. Recreation Software U rade 11 Se 18
Project ID Number: 1066 Revision Date: 30-Aug-19
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 0
111
First Year Submission? .� Phone#: 7131 —698L-4-891. ,, , E-mail mbattite91exinq!p!)mA ov
Descdotion of Protect:
The Recreation Committee is requesting$50,000 In FY2021 to provide the Recreation and Community Programs Department with a software
upgrade. Over the past few years,the department has come to the realization that while the current software system is functional and meets the
basic needs,It is not overly sophisticated and has limitations that prevent staff from operating at optimum efficiency.
Currently,the software system that is being used offers such features as a participant database,both in-person and online program and
membership registration,and field and facility reservations. While the software does have some financial reporting capabilities,they are rather
elementary and limited in nature. The software does not sync with the Town's official financial system (Munis) and the financial data cannot be
-- -exported to Munis. As a result,the department Is operating two different financial systems simultaneously. This practice should end to ensure -
greater efficiency throughout the department.
This request is a new entry In the 5-year capital plan this year. With the opening of the Community Center in 2015,the department has
experienced significant growth in programming,personnel,and revenue over the past three years. While the current software system Is
affordable based on other options on the market,the operations of the department are on the verge of exceeding the usefulness of this basic
program. In speaking with the IT Department,there are other software options available that are dynamic,versatile,and have the capability to
work hand-in-hand with Munis. Staff will work directly with the IT Department to Identify and Implement the software program that will meet the
present and future needs of the department and that will allow the staff to operate as effectively and efficiently as possible in the years ahead,
Imimct if not 0MR181241;
If this request is not approved,the current software system will continue to be used.
Timeframe: Reglara.fnqL
2020-2021 20 Years
stakeholders:
Recreation&Community Programs,Human Services,IT Department,Residents,Non-Residents,Youth and Adult Sports Organizations
01geratina Budget Impact,
The implementation of a new software system will likely incur higher annual service/maintenance fees and higher user license fees as compared
to the current system that Is in place,.
Oil:Anallyts;
Funding Source (( Levy ,"��� CPA (') Revolving ` j State Aid Water "J Sewer ,; Recreation j Private ( ) Other
Capital Funding Request
CPA t'4rpose,,,,;
rose 2021 2022 2023 2024 2025 Totals
Open 5par:e:
� �� - ����� ����.�v�w� ,� Recreabon
Site Acquisition $0 ��$0 $0 $0 $0 0
S
Design/Engineer $0 _ .$0 � SO $0 $0mm 30 Historic
Project Mgmt. ����� $0 $0 $0 $�wSO Hous(nq
�� $0 $0Cost
00
- mm
Construction $0 $0 $0 $0 � $0 � $
0 Oper.Bud.Imp.:
Equipment _$501000 $0 $0
550,0 Recurring
1 -. $. $0 $0 $0 SO 6
-00
Contingency $0 0
_..... MainY.Cycle
Totals 550,000 SO SO SO 50 � 550,000 SU C
PA Amt $0 ' Years
9/17/2019 112:06 PM
Town of Lexington - ,FY2021-FY2025 Capital .Tinprovement.Projt-,cts
lyesRecreation � �� ...... ..... m
t
Mroject ED Number: 1066 Revision Date: a-Au g-1
ammi By: Mefissa..B:.,attut,e Department: Rae&Comirn Programs Priority# 0
First Year Submission? Phone#. 781 E-mail rnbaftitqWe)drj,,,,,;,,t
Cost estimates proudest h August 2019.
J"N712019 1;12:06 PM
Town of Lexington - FY2021 F"T 2025 Capital Improvement Pro ects
IPrqject IUB m mils Athletic Reids FeadbMy Study, [M 0-Aug-19
Piirqject ID Number: Revision Date:
Submitted IS W .••.. uaaBaw1-1tte . eparireft ie°&CarnrrPrograms Pri�rm
, ,, , , attb
Hirst Year Submission? ; j Phos n : 1,7 !j§98:4M . � E-mail ,irmnRa pttutte ,ppa�arn idg n�i t r,��
Ulm" tM.2'm ami I111m^O- ;
The Recreation Committee requests$100,000 in FY2021 to smounrnp Tette as ffeaaMRmiNitty study of Ole"Town-owned atMebc fields. This Comprehensive
study wwMiN dettea niirue Rdne ffea•aiN:Ofty of expanding Rine o paad y of"Town-owned aHepic fields and other recreadobmnaN f acifi Nes by dederr ni niung wwRni
fieldadffaoaNNRMea oxxOd be improved upon. A RouttaN of 14'rown-owned properties would be filch fed Ern the study and Improvements eats th tt Ml be taken
p nttoa oomnMderadouun would ftJuude �aaud are Ilimited to) cobrnwoarttimng rnattuuraG grass aiRNnlekic fietda to ayrnttffnefic ttard'„iimisRapNdrng Npghting at exaaRirng ffieNda„
or reorienting sa dsflmng fiepda that wwoiuupd aft-)w for Mcreaaed&y without carrnporisI ng the guuaaHtty of ttine dieNd co ndiRiorsa and..a pdorigzaflon of the
proposed irrnparouwermreitt re would be Tru(°clouded,. TNnia ffeask)Mtty study MR aerate as raa road rrnapa ffiar RNne RecreationCommittee and be Nmn arwooatted into
6nuQaure cagiRai ptamna.
2919 a•. dd m'md'I oaraeM
The Recreation and Community Programs Department Ipberrruutt w apapsrooAnlaWy 50,000 mneuura of use aarnraouaNNy on the"Town-owned at.Mettic ff6elda,
h that belt said,the department aGso dentes app proximalely 2,500 hours of use u aacffn year duie to pato of field space, The irrrnajo dRy of thews
dernued field hours;are atidbouRed towards the ILeAngttern-based youth sports obrgarnizakdooana that are reottrueettuaig use of the same Md at the same
mane.. "rhe peak Umrne for field use is on weeknights and weekends during the spring and 40 and the derrnarnd exceeds the Town.a supply of
athletic fields at Rtt s ddrnne.
In addition,Rine pater acffnoao ll start O'rrne at I1..mdri d&oarn N Bdgdn Schoowfll dNrecUy iirrnpbaoott when other l eA ngttoarn obrgarniaratta'oaris WH have the adaitily to use
ttffne fields. CuurnremnUy on weekdays,the N•..exiagttonn Puulbli n ScNiaooNs are pnermMRtted use of the fields at the Clarke arld IINaunnoumnd MiiMe Schools uuraRMN
5::00parru and at the Center Recreation Conrmop Iex and ttµnco l n II�"ario oumnM, :: idpmaun. If these RNrttnea are extended to accommodate pbracUrea and games
for N_extrigttoarn Mglli SchooAthlefics,the amount of Md firtle awaflable to the II..exirngRoorn youth sports osrgarnNzadouuna YWH be reduced,eep edaNNy
during die fail when dayHghtt becomes an Issue, " he ffea;sibitky study MR aaeeaa the current dietd o o nditt o ns and Ipbreaeratt oareaads'we oapbRuarrns arid
pno ternttrat solutions Pffnatt MH IllOpu increase the uueabRitty and capacity of the attffndettdc flOds irnno wdung forward.
Lm2 ., , ,,. . III
if the ffeaaikaadiRy study Na not completed,feted,rtffnercn RNie ewd'sfing ffneVd shortage WH remmnapun. 'maps wmo Od mnegafiMy Nrnipaaactt rrruuNttipade o rgarOzabobmna„p Araarilly
the yobuuppn of L.expr'ngttoamn.
"��mo nr mm a
11 � Irm„
11
xwurnnmmuer/FO 2020 a Years ..
Residents,N...exi ngm000n Pu.bHc Schools,Youth aend AdaudR Leagues,DPW,Recreamiorn&Community Programs,Non n Residernts
...•..,•.aid, mime � m
Funding Source: ' i..e p a., CPA RevoaMng State Aod Water Sewer Recreation FlOvaate Other
Town of Lexington - FY 2021-FY 2025 Capital Improvement Projects
Project Name: 'Athletic Fields Feasibilii�Stud Date: 30-Aug-19
.e� �.w,m,...ee....
Project ID Number: 1084 Revision Date:
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 0
First Year Submission? """
i/i Phone#: ..,x/61?69,8„-4800 E-mail mbatt(te®le)dnqtonma.gov,,,,,,,,,
Capital Funding Request
loss 2021 2022 2023 2024 2025 Totals i�SPS
Site Acquisition $per $0 $0 $0 $0 $
O (�Rea,ration
,
Design/Engineer $100,000 � $0_ $0 $0 $0---- f- $100,000
Project Mgmt. $0 $0 $0 $0 $0
a0 Housing
Construction $0 F_$0 $0 $0 $0 F $O Oper.Bud.Imp.:
Equipment $0 $0 _ $0 $0 $0F-Too
Recurring Cost
Contingency $0 $0 $0 $0 $0 $0.00
Totals $100,000 SO SO $0 $0 $100,000
Maint.Cycle
CPA Amt,Req X100'000 $0 0 $0 ' 0 Years
Basis of Cost Projection:
Cost estimate provided by landscape architect In December 2018.
9/17/2019 1:12:06 P
Town of Lexington - IT2021 FY 2025 CapitalImprovement Projects
p
'�V
a ul�m -
,.gaqttar Recreatiosmn Corn,11ex Blattiuraoarmn's A IPlairnttarnaunoas FHaammoawetttloaru tett 04"Sap-19
SubmittedProject ID Numbem-. Revision Date:
ellissa tt&utta �
� a
� i��um� m ���^ ��armu Programs Priority# 0
First am° ommblln? Pame#: a. p e, e - �� ua �nuttpaaaaffm;ttp�tmmu«ff. uy ,
The Recreation Committee is requesting$100,000 in FY20 1 for the design and engineeFing costs associated waitth a renovation n gaff the Center
Recreation n oarm plea bathrooms and DPW rmnairatternarna.,a iauaiidirng,which is located tted amn Pari(Diriwos, A minor renovation of the mn ttttnn~amorns was
a nrma%Aeted in 2011. Duan to the extensive aranomaratt of use that the bathrooms rec iwam and the poor condibon that they are currently In,the IduplUng
is In meed of a arwarmupiortta renovation, The project WO include renovating the men's arid women's bathrooms,repairs to the P.niu mbimng systtarrn and
irusttaiiattioara of aii new fixtures aoaiietts,sinks,drirnPdag fountain) ,irastaiiattuaarn of new and improved lighting,and repiaoerunenf of the a..xisttirug roof
as wand as improvements to the maWenance draildimng" DPW stores equipment and su ppOes in Pie building so staff are mala to maintain the
various aNettic fields and faclMies located at the Center Recreation Complex, This section of the leu Uding is beyond Its useful fife and the
renovation n Ml dristticaily improve the current condidons.
"T"he feasittaliitty study wM provide the Town with a detailed fist of recrarnmmuended upgrades and repairs needed,thus allowing the"rowwn to pian and
budget Qttue upgrades and repairs in a responsible,effective manner. Following the design and engineering pro se for this project,construction is
edualed to take place In FY ffm 2.
.. ••,• °li6r�i�o
" he Center Recreation Complex is the crown yawwei of the Town's Recreation infrastructure. "Me corn&x consists of two senior baseball fields,
one soaffttttaall field„one l.•.ne League fueid,a foothafl stadium,one rmaumitti-purpose faeld,a track,the GaVagher"i"'arnruis Courts,the Center Maygrouamd,
a skate par,two basketball courts,and the lrwimng H.Mabee Town Pool Caarnpiex. "i"ttne cornpNex is heavily used during ffie spring,summer,er,crud
fail. BQ serves as a home for the Lee ngtton Higheat ooa baseball,cross country,ffrao thaaM,so ..:,r„softbafl,k mnMs,and track learns and is used by
ranuffiple i....exinglon-liaasssd youth sports organizations (Lexington United Soccer Club,Lexington Little League,Lexington Babe Ruth,and
Lexington-Bedford 11anscorn pomp Warner Foaoatthail) . Each year,the athletic fields are permitted for over 13,000 hours of use,which represents
more than 25%a6 the Qoattai hours pam T nittttoad iay the department and the tennis courts are psrrrmltttted for approximately 4,500 hours of use
(Pxcluadirng sclmci use) .•
yWhHe ffac-ilitties at line complex su cli as the'Town Pwoaoui Complex and the e"tter Track and FWd have received upgrades and drnproaaauminsratts in
reamt years,,V1 ie bathrooms have not received sigmaMcantt upgrades In many years and the conditions reflect that. in Spring 2019,considerable
pluarnblrng repairs were needed which resumitted in the bathrooms beft closed for onwaar a wreak.• Given the eadoamnsinrau arnoau ntt of use that the
complex receives ives in the sprung,this was a major Inconvenience. Addittiona tty,0i department has row&v d complaints about the lack of exterior
lighting at the bunitding and how itt presenLq a safety co ncermn for users. IPPetwearn the current functionality (or lactto dierosoaff) of dne tt'matwoaonrrns and
the safety concermus"at preserniiy exist,It is our Ifaaaiiaff that this raruonwaflon needs to be coo npiettaad now to ensure that the Center Recreation
Complex continues to be wweicoor nir ig to the Lexington community,.
XMPAA1Lao_t&qLrn_"1 led,.
lff Immediate needs are not identified arid addressed,the condition n off Vie bathrooms at the Center P ao:reattno n Complex wwM Continue to
deteriorate,which could reduce the number of sports organizations ns arnd ten nls pllayers that use tttm complex,thus decreasing revenues,
2020-2022 20 Yearns
Re Uentts„l_exingttern IPmabUc Schods,Yonuattttn and Ad uitt Leagues,Recreation&COMMUIrlKy Programs,DPW,Non Residents.
QR&Ofsnqa ur .-
Maintenance and repWrs to Uie ttaathroaoarns has become an amnrnuaai oaCzAuaumemnce w Nch irnpactts the operating budget.
QWL-Spil.luhui
Famindin ,Soua"'ceD i.1.3vyCPA PWewoalwnrnr, State g Arid Water Sewer :Recreation Private Other
m w�
mm9C17120191a2a06gamg
Town of Lexington -FY 2021-FY 2025 Capital Improvement Projects
Project Name: .Center Recreation Complex Bathrooms&Maintenance Building RenovationDate: 04-Sep-19
Project ID Number: -1085 Revision Date:
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 0
First Year Submission? O Phone#: f Ot sst374600,, ,,,,_ E-mail mbattite@lewn�,tgnma�ov,
Capital Funding Request
P,U"
1085 2021 2022 2023 2024 2025 Totals
Opentspace
Site Acquisition $p $0 $0 $0 $0 $0
C�Recreatlon� ;
Design/Engineer $100,000 $0 $0 $0 $0 $100,000 Hr3c
Project Mgmt. $0 $0 $0 $0 $0 Construction $0 $690,000 $0 $0 $0F-So
$690,000
Oper.Bud.Imp.:
-Equipment $0 $0 $0 $0 _ $0Fs-600-oo
SO Recurring Cost
Contingency $0 $60,000 $0� $0 $0 $0000
Totals $100,000 $75Q000 $0 $0 $0 $8501000
Maint.Cycle
� ;$0 i�� 0 Years
o. P.
Cost estimate provided In August 2019 based on similar projects.
9/17/2019 1u1Z06 P
uS MOq,�,h
p ips o
P Town of Lexington
i� aA a Recreation Committee
APRIL IF'
�fkIN t c+
Frederick DeAngelis, Chairman Tel: (781) 698-4800
Lisah Rhodes, Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Ruixi (Ray) Yuan
Francesca Pfrommer
Recreation Committee
September 2019 Liaison Reports
NNNNNNNNNNNNNMMNMNNNNNNNNNNNNNNNNNNNNMNMNNNNNNNNNNNNNN-----V----NNMNNNNNNNNNNN
Community Preservations Committee—Lisah Rhodes
• The next meeting will be held in October
School Committee - Deepika Sawhney
• The LCP is complete and occupied! The Hasting School is in good shape and on target
right now. This summer, Department of Public Facilities were very busy doing a number
of different projects in around the schools. Mr. Cronin presented to the
School Committee recently.
• Dr. Hackett and the Central office team along with consultants App Geo have arrived at
a plan for Redistricting which they will be presenting for community input in fall.
• LPS central office and community members also were busy during the summer working
on the district's mission statement and core values which will inform the strategic plan.
This was presented to the staff, students and parent's community. Feedback gathering
sessions are being planned for fall. The work on these and other initiatives is available
on the school website ,littPs°,//"`!lac hq-Lq,P,�[Fa!,
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
LexingtQ"
RECRECn"Q'G ON&COMM uDVa'V FY
"own of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
September 2019 Report
NNNNNNNNMMNNNNNNNNNNNNNNNNNNNNNNNNNMMNNNNNNNNMMMNNNNNN---------NNNNNN-----MNNN
News & Updates:
• The new scoreboard at the Crumb Football Field was installed before Labor Day.
• The locations for the scoreboards at Lincoln #1, #2, and #3 were determined on
Monday, September 911 and Dig Safe was onsite on Tuesday, September 9th. It is
anticipated that the scoreboards will be installed within the next month.
• The annual Town Employee Golf Tournament will be held at Pine Meadows on Friday,
September. Currently, there are approximately 25 people registered for the event.
• Lexington remains in the low risk category for Eastern Equine Encephalitis (EEE). In
speaking with the Health Department, the Lexington Board of Health is not
recommending a mandatory restriction of evening outdoor activities at this time. The
information provided by the Health Department is posted on our website and has been
sent to members of the Lexington Sports Council. This is something that staff will
continue to monitor in the coming weeks.
• Staff met with Tom Martellone and David Coelho from the Lexington Public Schools
administration to discuss the impacts that the later school start times for the 2020-2021
schoolyear will have on the recreational programs and services that are offered in the
community. This will continue to be an ongoing discussion during the upcoming year.
• The principal at Estabrook inquired about dogs being allowed on school property in late
August. Staff forwarded the Board of Selectmen park and recreational facilities
regulations to the principal, DPW, Facilities, and Police which state that it is forbidden
"to allow any domestic animal, other than dogs on leash to go upon these grounds. All
animals, including dogs, are expressly prohibited from school grounds, playgrounds, and
playing fields. The exception is a service animal as designated by the Americans with
Disabilities Act."
39 MARRETT ROAD,LEXINGTON,MA 02421(office)
1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(mail)
Budget& Capital:
• FY2021:
o Staff from our department and IT have been doing recreation
software demos in recent weeks. Once all of the demos have taken
place, the list of potential companies will be narrowed down to three
finalists. Pending approval of funding at the 2020 Annual Town
Meeting, the software upgrade will be completed in FY2021.
Staff&Volunteers:
• Three students from the Cotting School will be starting with us this week to continue
our Project Bridges work skills partnership.
inclusion:
• A Therapeutic Recreation info night was held at the Community Center on 9/9 to allow
parents and participants to come and ask questions about therapeutic recreation and
the fall programs. The Therapeutic recreation staff and Therapeutic Recreation
Specialist were in attendance.
• The Therapeutic Recreation staff members completed a staff training led by the
Therapeutic Recreation Specialist and town BCBA, Heejean Parry relating to the skills
that are beneficial when working with individuals of all abilities
Community Center:
Programming:
• Bike Smart, a collaboration with the Lexington Police Department,The Lexington Bicycle
Advisory Committee, and the Friends of Lexington Bikeways, took place Saturday, 9/14.
• Two new 60+classes were added to the schedule this session: Brain and Balance and a
Total Fitness Circuit Training. Both class have received excellent attendance.
• Due to an overwhelming waitlist for Beverley Ikier's popular Osteofitness class we have
added a third weekly class on Monday mornings. Beverley will also be offering two free
seminars this month.
Building:
• Eagle Scout, Jacob Milendorf from Troop 160, built three picnic tables for the Town as
part of his project. The Community Center was the lucky recipient of two of the tables.
• The Community Center fitness spaces received some attention over the Labor Day week.
Wiring was competed to install wall fans, the rooms were painted and the floors were
deep cleaned. The floor outlets in the cardio room were also replace to eliminate the
failing, outdated ones.
Recreation Division:
Programming:
• Program and staff surveys have been sent out and staff has debriefed the summer and is
already looking ahead at potential changes or improvements that can be implemented
for Summer 2020.
• The fall NFL FLAG Football League began on Sunday, September 8th. There are currently
327 players registered, along with approximately 70 volunteer coaches and 30 staff that
are supporting the program.
• The extra session of the Battle Green Tennis League is ongoing and their season will end
on October 3rd.
• All fall programs are underway. Additional sessions for our beginner and advanced
beginner/intermediate pickleball programs have been added and staff is currently
looking into the possibility of adding an extra strong intermediate session as well. In
total, there are 86 people participating in pickleball this fall. Enrollment in our adult
badminton and volleyball programs is also strong as badminton on Monday nights and
volleyball on Wednesday and Friday nights are at capacity.
• With the ongoing Center Track renovation project, the Evening Drop-in Gym program
will begin at the Lexington High School Field House on Tuesday, October 151h (this
program typically begins in early November).
Operations:
• The Town Pool closed for the season on Labor Day, Monday, September 2rld. Since the
Pool closed, the process of winterizing the pools and bathhouse has begun and will
continue through early October. The floor contractor from the Pool renovations project
completed some repairs to the flooring in the locker rooms and main hallway on Friday,
September 6 1h
• SOLaware picked up the sun safety display during the first week of September. Having
this display at the complex was a benefit this summer and provided valuable
information to patrons and staff.
�LL
II_Aku
.. .........m.
s
Lexington...,�,
RII u;:°.REMI VON&CQ'MMUfig&II°If'Y
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
Summer 2019 Report
NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN NNNNNNNNN--m NNN----VIVNNNNNNNNNIVNNNNNIVNNNNNNNNN
News &Announcements:
• The fall program registration began for Lexington residents on Monday, August 19th
(non-resident registration begins on Monday,August 26th). Between in-person and
online registration combined, the department collected approximately$88,600 during
the first day of fall program registrations. We moved to issuu for our online brochure
viewing. This brochure reading software also gives insight about how many people read
it and for how long.
• At its July 8th meeting, the Board of Selectmen approved three donations: a donation
from Lexington Youth Lacrosse (LYL) for the installment of scoreboards on the three
multi-purpose fields at Lincoln Park; a donation from the Lexington Public Schools to
replace the scoreboard at the Crumb Football Field; and a donation from the Lexington
High School Soccer Booster Club to install bleachers at Lincoln #2.
• The Town Pool Complex stayed open late until 9:45pm on Saturday,July 20th and
Sunday, July 21St due to the excessive heat.
Inclusion:
• Three staff members worked as inclusion specialists within programs to support
participants who have requested additional support in order to be successful.
• The summer inclusion staff have supported participants in 5 different programs.
Discover the Fun, Teddy Bear Picnic, F.A.S.T. Athletics, Spectacular Science and Escape
Room.
• There have been a total of 11 participants who have requested inclusion services within
summer programming and have successfully participated in programs.
• A sensory space was created and available for all participants in the modular classrooms
at Lexington High School.
39 MARRETT ROAD,LEXINGTON,MA 02421(office)
1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(mail)
Staff&Volunteers:
• The aquatics, camps and clinics, tennis, inclusion, and Community Center staff did a
great job supporting the dozens of programs and thousands of participants this year.
• Lexington High School Student, Darya Iranmanesh, began an internship with the
Department on July 17. Darya assisted with the Fall Program Guide, creating a
Therapeutic Recreation Newsletter, and providing customer service for the building.
• Mike Battista, summer Recreation Intern, worked with Sportsman SLQ redesign our
activity registration website to give it a fresh look. Mike also went around to offsite
facilities and took photos of many programs during the summer. He created a library of
200+ photos from dozens of programs. Two of the photos were entered into the NRPA
calendar contest. During his time with the department, he also learned about the
operations of the department and assisted with the formatting and design of the fall
program brochure.
1
i
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a
i
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r i1/r
Budget &Capital:
FY2019
• Center Track & Field
o Continues to move along. The subgrade will be completed in the
coming weeks with the installation of the field scheduled to begin in
September. The walkway along Gallagher Tennis courts between the
Pool and the Center Playground will be closed beginning on Tuesday,
September 311 due to the reconstruction of that path. People will be
able to access the tennis courts using the entrances that are located
on the other side of the courts (near the trees).
• Pine Meadows Improvements
o The pre-construction meeting with Bowditch Excavating for the Pine
Meadows improvements was held on Tuesday, August 20th. The work
is tentatively scheduled to begin the week of October 7th or October
14th and is anticipated to take approximately three weeks to
complete.
• Athletic Lighting—Center Recreation
o The bullpen lights at Center#1 were installed in August.
• Community Needs Assessment
o RFQ has been drafted and is expected to go out in early fall.
FY2020
• Diamond Middle School
o The bid documents for the field renovation and ADA upgrades at the Diamond
Middle School were also completed in August. This project will be bid out in
January 2020 and work will begin in April 2020 (once the Center Track and Field
are back online).
• FY2021-FY2025 5-Year Capital Plan
o Staff are currently working on the Recreation. The plan will be completed by
September 51h and the Recreation Committee will review at vote on at its
September 18th meeting.
Community Center Division:
Programming:
• The final week of June hosted 46 kids spread across 2 full day programs (Rocket Science
& Circuit Lab). The month of July continued with about 25 more youth offerings. A
total of 378 kids attend summer programs at the Community Center, spread over 29
different youth programs. New this year, an extended day option for Community Center
summer youth program participants! Over the course of 7 weeks there were a total of
33 kids with 2 instructors. The kids participated in outdoor games, arts and crafts and
free time. The Supervisor Robbie Hartery also played a key role working at the
Community Center from 12-6pm to help the regularly scheduled programs until
extended day started. He was a huge help to Program Coordinator, Thomas Romano, as
he was able to monitor the afternoon portion of the programs.
• The End of the Summer Party was held Friday, August 23, 2019. Police and Fire vehicles,
food trucks, bounce houses, face painting, a DJ and outdoor movie are among the
highlights scheduled for the community sponsored event.
• Adult and Senior Fitness classes began the summer session on July 8. Despite many
instructors and participants taking the summer off, we have been able to offer a pretty
full schedule.
Building:
• The garden beds continue to flourish. We look forward to seeing what the fall bounty
will have in store for us.
• A 40 year old split leaf philodendron was donated to the Community Center from a
resident. "Gloria" is settling in nicely.
• The remaining 30 chairs arrived this month to complete the 100 new dining room chairs
that the Community Center received thanks to the Humans Services Department and
funding from the Executive Office of Elder Affairs.
• The Lexington Field and Garden Club performed a work day on June 27. The Community
Center entrance has new plantings, adding a bit of color, many areas have been
weeded, shrubs were pruned, and the peonies were deadheaded. We are so grateful
for this partnership.
Recreation Division:
Programming:
• All staff-led summer day camps, sports clinics, tennis programs, and swim lessons ended
on Friday, August 16th. Two vendor-led sports clinics were offered the week of August
19th, so all youth summer programs ended as of Friday, August 23rd. In total, there was
over 2,400 participants in these programs this summer.
• District Attorney Marian Ryan will visit the Discover the Fun Day Camp to talk about
summer safety on Monday,July 22nd
• A Pool Party was held at the Town Pool on Saturday, August 17th from 4:00-7:OOpm. The
event included free admission to the facility, games and activities led by DJ Mike, and All
Purpose Bakery food truck.
• The fall NFL FLAG Football League will begin on Sunday, September 8th. The preseason
coaches meeting and referee training will be held on Tuesday, August 27th. There are
currently 328 players registered for the upcoming season.
• Due to popular demand, the Battle Green Tennis League is offering an additional session
this season. The 6th and final session will go from September 9th-October 3rd.
• The demand for the fall pickleball programs is also extremely high as all three classes
(beginner, advanced beginner/intermediate, and strong intermediate) filled during the
first day of registration. Staff is currently looking into the possibility of adding extra
sessions this fall.
• The Player Development Program (PDP) Girls Basketball & Leadership Camp, which is
being led by Coach Steve Solly, was offered the week of July 22nd-25th. Enrollment more
than doubled from last year as there were approximately 40 participants in the camp.
• The tennis community in Lexington has been very active this season. In addition to the
104 members in the Battle Green Tennis League, 164 individuals have purchased a
tennis membership this year.
• Summer pickleball is going well. In addition to the Tuesday night program that is full,
drop-in pickleball is available at the Clarke courts on Monday and Thursday mornings
from 10am-12pm and on Wednesday evenings from 5-7pm throughout the summer.
Operations:
• The arrangement of sharing field and gym space with Lexplorations (i.e. Lexington
Community Education) at the Estabrook School worked well with the proactive planning
and ongoing communications throughout the summer. (thanks to Peter Coleman).
• The last day of the season at the Town Pool was Labor Day, Monday, September 2nd
• The Old Reservoir closed for the season on Sunday, August 18tH
• The tennis lights at the Gallagher Tennis Courts were repaired on Wednesday, August
14tH
• DPW took down the outfield fence between Center#1/#2 on Wednesday, August 21St