HomeMy WebLinkAbout2026-09-24-SBC-min (Finance Subcommittee)School Building Finance Sub -Committee
Minutes, Meeting of Thursday, September 24, 2026
Virtual Meeting
12:00 PM
This was a public meeting of the Finance Subcommittee of the School Building Committee, held via Zoom.
Members: Jonathan Himmel (Permanent Building Committee) - Chair; Mike Cronin (Facilities Director);
Carolyn Kosnoff (Assistant Town Manager Finance); Joe Pato (Select Board); Kseniya Slaysky (Community
Representative); Dan Voss (Sustainable Lexington).
ATTEN DANCE
• Jonathan Himmel (Chair)
• Mike Cronin
• Carolyn Kosnoff
• Joe Pato
• Kseniya Slaysky
• Dan Voss
• Mark Barrett (Staff)
• Kyle Leone (D&W)
• Jacob Greco (D&W)
CALL TO ORDER
Jonathan Himmel called the meeting of the School Building Finance Subcommittee to order at 12:07 PM.
A quorum was present.
APPROVAL OF PRIOR MEETING MINUTES
The committee did not act on prior meeting minutes; the item was deferred.
FINANCIAL OVERSIGHT RESPONSIBILITIES AND REVIEW FRAMEWORK
Jonathan Himmel presented a draft responsibility matrix intended to clarify the respective roles of the
consultant team, Town departments, the Permanent Building Committee, the School Building Committee,
and this subcommittee. He proposed that the subcommittee focus on high-level financial oversight using
the project dashboard and supporting summary reports rather than duplicate staff and consultant review
of individual invoices and requisitions.
Members agreed that the draft required further review and refinement, particularly to align it with the
committee's charge and each body's authority. The committee deferred further consideration until
members could review the document and provide meaningful feedback.
FINANCIAL REPORTING AND PUBLIC INFORMATION
Kseniya Slaysky reported on her meeting with Dore & Whittier and described a proposed oversight
approach: confirm that appropriate financial and contract controls are in place, observe that those
controls are operating consistently, review contract values, amendments, invoices, and change orders at
a summary level, and confirm that the public dashboard is consistent with the supporting information.
Kyle Leone reported that draft supporting materials had been prepared, including base contract and
amendment information and a roll -up summary. The committee discussed receiving a one-time historical
review followed by monthly reports showing changes. Members distinguished between the high-level
information posted publicly on the dashboard, the more detailed summary information reviewed by the
subcommittee, and underlying requisitions and invoices that would not routinely be posted.
The committee did not reach a final decision on the precise boundary between public dashboard
information and subcommittee -only supporting material. Additional examples will be provided to clarify
the available reporting layers, their timing, and whether each layer is public.
MEETING SCHEDULE
The committee discussed meeting soon after receipt of the initial reporting package and then establishing
a regular monthly cadence. October 8 was suggested for an interim review and October 29 for the regular
monthly meeting, but the transcript does not reflect a final schedule decision.
ACTION ITEMS
• All subcommittee members: Review Jonathan Himmel's draft responsibility matrix and provide
feedback on the committee's charge, appropriate review topics, and the proposed structure
before the next discussion.
• Kyle Leone / Dore & Whittier: Provide the initial supporting package by September 30, including
the requested backup outline, contract and amendment information, roll -up summary, and the
proposed monthly reporting template.
• Mike Cronin, Kyle Leone, and the project team: Prepare examples or screenshots illustrating the
reporting layers—from the public dashboard through deeper supporting summaries to
requisition -level detail—and identify when each layer is available and whether it is public.
• Kyle Leone / Dore & Whittier: After receiving committee feedback, establish a monthly reporting
cadence and distribute updates with sufficient lead time for committee review, ideally about one
week before meetings.
• Committee leadership: Confirm the date of the interim review meeting and the regular monthly
meeting cadence.
ADJOURNMENT
Carolyn Kosnoff moved to adjourn, and Mike Cronin seconded. The meeting adjourned at approximately
1:01 PM.
Minutes submitted by Joseph Pato drawing on Zoom transcript
CoPilot Al prompt: Using the Zoom Transcript in this file generate minutes of this meeting identifying
attendees and action items
Approved 10/8/2026
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