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Home My WebLink About2019-09-17-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—SEPTEMBER 17, 2019 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:32 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry (arrived 7:45 A.M.) Weidong Wang Melinda Walker 2. PUBLIC COMMENT 3. MINUTES Approval of Minutes of Regular Meeting of May 14, 2019 Approval of Minutes of Special Meeting of July 16, 2019 Approval of Minutes of Special Meeting of August 23, 2019 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of Regular Meeting of May 14, 2019, Special Meeting of July 16, 2019 and Special Meeting of August 23, 2019. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 4. BILLS & CHECKS Approval of Bills & Checks Paid in May 2019 (TABLED UNTIL 10/4/19) MAY 2019 REVOLVING FUND Check Numbers 16670 through 16735 689-C MANAGEMENT Check Number 2258 PARKER MANOR Check Number 2052 BEDFORD STREET Check Number 1243 MRVP VOUCHER PROGRAM Check Numbers 4108 through 4111 SECTION 8 Check Numbers 18483 through 18506 Approval of Bills and Checks Paid in June 2019 JUNE 2019 REVOLVING FUND Check Numbers 16736 through 16809 689-C MANAGEMENT Check Number 2259 PARKER MANOR Check Number 2053 BEDFORD STREET Check Number 1244 MRVP VOUCHER PROGRAM Check Numbers 4112 through 4115 SECTION 8 Check Numbers 18507 through 18531 Approval of Bills and Checks Paid in July 2019 JULY 2019 REVOLVING FUND Check Numbers 16810 through 16872 689-C MANAGEMENT Check Number 2261 PARKER MANOR Check Number 2054 BEDFORD STREET Check Number 1245 MRVP VOUCHER PROGRAM Check Numbers 4116 through 4119 SECTION 8 Check Numbers 18532 through 18556 Approval of Bills and Checks Paid in August 2019 AUGUST 2019 REVOLVING FUND Check Numbers 16873 through 16946 MRVP VOUCHER PROGRAM Check Numbers 4121 through 4124 SECTION 8 Check Numbers 18557 through 18580 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for June 2019, July 2019 and August 2019. The roll call vote was as follows: 2 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the August 2019 Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker B. Pine Grove Village Interior Renovations-Low Bid Approval We went out to bid in August for the Pine Grove Village Interior Renovation Project. The work includes all new kitchens, baths, interior doors, flooring, painting and any plumbing/electrical issues. Work was estimated to cost approximately $450,000.00. We received five bid responses, with the most responsive and responsible bidder being L & H Construction with a bid of $423,815.00. References were positive for the contractor. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the Pine Grove Village Interior Renovations Project to L & H Construction in the amount of$423,815.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker C. Federal Scattered Sites Roofing Project-Low Bid Approval We went out to bid on August for the Scattered Sites Roofing Project. Work was estimated to cost approximately $220,000.00, We received seven bids. The most responsive and responsible bidder being Belcour Corporation in the amount of $147,200.00. References were positive for the contractor. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Scattered Sites Roofing Project to Belcour Corporation in the amount of$147,200.00. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker D. Pine Grove Village-2020 Home Funds-Board Vote of Support We have already been approved to receive Home Funds for FY 18 and FY 19. We were awarded FY20 Home Funds in the amount of$33,060.00. There is already an agreement with the Town, but it needs to be amended to include and accept the FY20 Funds. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the FY20 Home Funds in the amount of$33,060.00, The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker E. CPA Application Caileen would like to apply for FY2ICPA funds to assist in funding the repair and replacement of the ramp, second floor porch, ceilings, windows and doors at the Greeley Village Community Building. The project estimate is roughly $205,000.00. The CPA Application is in the amount of$130,000.00. DHCD Formula Funding will be used to leverage the project. Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to support the LHA FY21 CPA Application for the Greeley Village Community Room upgrades. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker F. 2020 FMR The 2020 FMR's have been released effective 1/2020. The have increased approximately 5%. Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted to approve the FY20 FMR's as presented. The roll call vote was as follows: 4 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker G. Governor Appointee Vacancy Update John Igoe sent a letter of interest to Secretary Michael Kennealy. The Secretary had a phone conversation to Mr. Igoe. Secretary Kennealy's office will reach out to Governor Baker's office to determine what next steps are. 6. OLD BUSINESS A. Executive Director Contact-expires Nov 2019 Caileen's contract is due to be renewed in November 2019. The Board discussed options and will conduct a formal review before the next meeting. 7. ADJOURNMENT 8:20 A.M A true copy attest........................... CAILEEN FOLEY, SECRETARY 5 6