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Home My WebLink About2026-08-20-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – AUGUST 20, 2026 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:34A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Melinda Walker Caileen Foley Mark McCullough Kathy Kilroy Nicholas Santosuosso Sue Rockwell Jenna Milne-ZOOM Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to take Agenda items out of order. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 2. MINUTES Approval of Minutes of Regular Meeting of July 9, 2026 Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of July 9, 2026, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 3. PUBLIC COMMENT 4. FINANCIALS Approval of Bills and Checks paid in July 2026 July 2026 REVOLVING FUND Check Numbers 22397 through 22470 689-C MANAGEMENT Check Number 2349 PARKER MANOR Check Number 2143 BEDFORD STREET Check Number 1323 MRVP VOUCHER Check Numbers 4527 through 4531 SECTION 8 Check Numbers 19946 through 19959 Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to accept the Bills and Checks as presented for July 2026. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 5. EXECUTIVE DIRECTOR’S REPORT  The Official Action Status (OAS) application for North Street has been submitted.  In the next few weeks, the contractor will be coming back to Countryside Village to open more walls, etc. and conduct an energy study.  3 tenants expressed interest in the open Board Member seat. Caileen, along with Dick and Mark, will interview then send decision to Select Board. 6. NEW BUSINESS A. FY26Year End Financial Presentation 1) Vote: Certification of Top 5 Compensation Form 2) Vote: Certification of Year End Financial Statements and Tenant Accounts Receivable Data Jenna Milne, of Milne, Shaw & Robillard, PC, presented the FY26 Year End Financial Statements to the Board. There is $24.00 TAR as of 6/30/26 in our State programs. This has since been collected. The Agency’s other programs are all in healthy financial condition and continue to operate at a high level of efficiency. Caileen presented the Board with the FY Statements, TAR data and Top 5 Compensation report and Lead Law Compliance Certification. Upon motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to certify the Lead Law Compliance Cerification. Form .The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 2 Upon motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to certify the Top 5 Compensation Form. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso Upon motion by Mark McCullough and seconded by Nicholas Santosuosso,, the Board voted to certify FY26 Year End Financial Statements and Tenant Accounts Receivable Data. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso B. Annual Board Approval regarding Wage Match Certification The Board reviewed the annual Wage Match Certification and verified users for the Lexington Housing Authority. Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to certify the Annual Wage Match Certification approval. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nick Santosuosso C. LHA North Street LLC-Certificate of Organization The proposed resolution authorizes the Lexington Housing Authority (LHA) to form LHA North Street, LLC, a Massachusetts limited liability company that will be wholly owned by LHA. a. VOTED: That the Lexington Housing Authority (the “LHA”) be, and it hereby is, authorized, empowered, and directed to take all action and execute and deliver any documents necessary or proper to form LHA North Street LLC, a Massachusetts limited liability company (the “Company”), and to serve as the sole member of the Company. b. VOTED: That the Executive Director of the LHA be, and hereby is, authorized, empowered, and directed to execute, deliver and, as applicable, 3 file a Certificate of Organization and an Operating Agreement of the Company in which the rights and obligations of the sole member with respect to the Company shall be fully set forth. c. VOTED: That the LHA be and hereby is authorized and approved to appoint, , Caileen Foley as the authorized signatory of the Company (the “Authorized Signatory”), and authorizes the Authorized Signatory, acting singly, to (i) execute any documents on behalf of the Company to be filed with the Secretary of The Commonwealth of Massachusetts, and (ii) execute, acknowledge, deliver and record any recordable instrument on behalf of the Company purporting to affect an interest in real property, whether to be recorded with a registry of deeds or a district office of the Land Court. d. VOTED: That the LHA, on its own behalf and as sole member of the Company, be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to direct, carry out and effectuate the formation of the Company on such terms and conditions as the Executive Director of the LHA or the Authorized Signatory may, in their sole discretion, deem necessary or desirable for the benefit of the LHA and the Company, as applicable. e. VOTED: That, in connection with the foregoing votes, the Executive Director of LHA, or the Authorized Signatory acting singly, be, and hereby is authorized, empowered and directed to execute, seal, acknowledge and deliver on behalf of the LHA and the Company, as applicable, all documents in connection with the foregoing votes in order to effectuate the purposes and carry out the intent of the foregoing votes, and any such documents or instruments as the Executive Director or the Authorized Signatory may deem necessary or desirable in connection with the formation of the Company, and to take any other action of whatever nature as the Executive Director deems necessary or desirable and that the doing of any such act or thing and the execution and delivery of any such document shall be conclusively deemed to have been authorized by this vote. f. VOTED: That any and all previous actions taken in connection with the effectuation of the foregoing votes by any board member, officer, or trustee of LHA or Authorized Signatory are hereby ratified and confirmed. Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to approve the LHA North Street LLC Certificate of Organization, items C.a. through C.e., The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nick Santosuosso 4 7. OLD BUSINESS 8. DISCUSSION 9. ADJOURNMENT 9:01 A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 5