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HomeMy WebLinkAbout2026-01-28-REC-min-att.pdfLexington RECREATION & COMMUNITY PROGRAMS Recreation and Community Programs Department Town of Lexington Outdoor Recreation Athletic Lighting Policy Table of Contents 1. Introduction & Authority 1 1.1 Purpose of the Policy 1 1.2 Facilities Covered 1 2. Permanent Lighting 1 2.1 Locations 1 2.2 Hours of Operation 1-2 3. Temporary Lighting 2 4. Permitting 2 Town of Lexington Outdoor Recreation Athletic Lighting Policy 1. Introduction & Authority 1.1 Purpose of the Policy The Recreation and Community Programs Department (the "Department") and the Recreation Committee (the "Committee"), through authority granted by the Town of Lexington ("the Town"), hereby adopts the following policy concerning the use of athletic lighting at Town's outdoor recreation facilities. 1.2 Facilities Covered All lighted Town -owned athletic fields and hard -court surfaces (tennis courts, basketball courts, track) are covered by the Outdoor Recreation Athletic Lighting Policy. Permitting and reservation of lighted fields and courts is dependent on multiple factors including but not limited to availability, scheduled maintenance and/or renovation, field/court conditions, and safety (user and public). 2. Permanent Lighting 2.1 Locations Lighting of outdoor recreation facilities for the purpose of engaging in recreation activities, including hard court surfaces for basketball and tennis and natural grass and synthetic athletic playing surfaces for field activities such as, but not limited to, football, soccer, lacrosse, baseball, softball, track, cricket, and frisbee, shall only be permitted at the Center Recreation Complex and Lincoln Park. 2.2 Hours of Operation Location Shutoff Time Lincoln #1, #2, and #3 9:OOpm Gallagher Tennis Courts and Farias Basketball Courts 9:OOpm Center #1, #2, and Center Track Field 10:30pm • The lights at the Center #1 baseball field, Center #2 softball field, and Center Track Field are permitted until 10:30pm. • The lights at the Farias Basketball Courts and Gallagher Tennis Courts #1-4 will remain on, free of charge, until 9:OOpm for the public to use on a daily basis from April 15t- 1 October 31" each year (pending court conditions). The lights at Gallagher Tennis Courts #5-10 are available for use until 9:OOpm on a daily basis and require a paid reservation. • The lights at Lincoln Park are permitted until 9:OOpm. The athletic lighting system is set with a 15 -minute grace period at the end of the last permitted use to allow for a safe exit from the facility. The lights are set to reduce to a dim setting and serves as a signal to the park users to begin to exit the park. 3. Temporary Lighting Temporary athletic lighting shall only be permitted at an Outdoor Recreation Facility at the discretion of the Recreation Committee or the Director of Recreation and Community Programs when the need and demand require such use and under the following minimum conditions: • A valid certificate of insurance from the organization. The general liability coverage must be for a minimum of $1,000,000 and the Town must be named as additionally insured. • A plan showing the requested locations, dates, and hours of use. • Only temporary lights which are powered by a zero -emissions power source shall be used. 4. Permitting Athletic lighting shall only be operated upon issuance, at its sole discretion, of an Athletic Lighting Permit associated with a permit approved by the Lexington Recreation and Community Programs Department. No permanent or temporary lighting shall be operated before thirty minutes prior to sunset or after the stated shutoff times unless a special request is approved by the Recreation Committee or the Director of Recreation and Community Programs. Athletic lighting permit fees will follow the Athletic Field and Court Use Policy. Fees for use of permanent athletic lights shall be paid to the Lexington Recreation and Community Programs Department at the time of issuance of the lighting permit and in such amount as the Lexington Recreation and Community Programs Department may, from time to time, recommend and the Recreation Committee may approve. Fee schedule 5. Amendments & Review History update order of dates Updated 10/2008, 11/2020, 8/16/24 Edited 1/20/26 Recreation Committee voted 11/23/20, 9/4/24 2 eo J�' 4 Lexington RECREATION &COMMUNITY r It 0 0 r A V 5 TO: Recreation Committee FROM: Peter Coleman, Assistant Director of Recreation DATE: January 20, 2026 SUBJECT: Overview of Athletic Lighting At the January 28, 2026 Recreation Committee meeting, the Recreation Committee will be reviewing and voting to approve the reformatted Outdoor Recreation Athletic Lighting Policy. This memo serves as an overview of the athletic lighting systems currently at the Outdoor Recreational Facilities in town. The athletic lighting systems are located at the Center Recreation Complex and Lincoln Park and are all LED Musco Lighting Systems with a 25 -year warranty. The following facilities at the two community parks include: Center #1 baseball field (installed in 2019), Center #2 softball field (installed in 2019), Center Track and Field (installed in 2020), Gallagher Tennis Courts (installed in 2021), Farias Basketball Courts (installed in 2021), Town Pool Complex (installed in 2021), Lincoln #1 (installed in 2024), Lincoln #2 (installed in 2017), and Lincoln #3 (installed in 2024). The technology of LED lights has enhanced the efficiency of these systems while also significantly reducing the light spillage. The Musco systems allow for remote access providing live modifications when inclement weather or games need more time due to unexpected delays and/or overtime. The demand for athletic fields remains high and athletic lighting systems provide opportunities for the growing youth and adult sports programs, services, and leagues. During 2025, there were over 1,600 permitted light hours on athletic fields and over 1,600 lights hours at other recreational facilities (Farias Basketball Courts, Gallagher Tennis Courts, Town Pool, and Center Track). The breakdown was as follows: • Center #1— 152.75 hours • Center #2 — 147.25 hours • Center Track Field — 555 hours Total Field Light Hours at the Center Recreation Complex = 855 hours • Lincoln #1 — 268 hours • Lincoln #2 — 254.25 hours • Lincoln #3 — 248 hours Total Field Light Hours at Lincoln Park = 770.25 hours • Center Track —138.25 hours • Town Pool — 247 hours • Farias Basketball Courts -605.25 hours • Gallagher Tennis Courts — 653 hours GRAND TOTAL = 3,268.75 hours Creating Community Through People, Parks & Places In addition to the demand for organized use of the athletic playing fields, interest in expanded drop-in play is of interest to the community. Currently the basketball courts, four tennis courts, and the Track have drop-in hours. During 2026, staff will review permit trends and identify if there are opportunities for offering drop-in hours on the playing fields. Request: For the Recreation Committee to vote to approve the Outdoor Recreation Athletic Lighting Policy during its January 28, 2026, meeting. Please contact me if you have any questions. 7 N a) LL 0 o CD Q ,c X N J 0 C 0 0 i Ua) 0 ZIC 0 0 0, OM= 0 Site Design / Athletic Field Layout Athletic Field Program osed Fields 0 0 N C3 (90' basepath; 310' fence) N N o .D o a o • c an O 3 O s N T r WIty o ▪ a9 a. o 0_4 O d y0w.-+ X r1 4 @ 0 N X O.CI CO tDMOpN 13 O 4.M (JD 0401.,nm VU 00.10700 W UUUODU (n 0 0 co O LU VUUUUU000 U 0 m 0 J N O N 0 O 1 Y E E Lri Lexington RECREATION &COMMUNITY PROGRAMS MEMORANDUM TO: Michael Dowhan, SMMA FROM: Peter Coleman, Assistant Director of Recreation DATE: January 7, 2026 SUBJECT: Plaques and Memorials at the Center Recreation Complex An inventory of the various plaques and memorials at the Center Recreation Complex that will be impacted by the LHS Building Project has recently been completed. The goal of this inventory is to ensure that all these items are accounted for and new locations can be determined for these memorials prior to the commencement of the LHS Building Project. C3 JV Baseball Field — None C4 Fitzgerald Little League Field At the entrance in right field, there is a sign identifying the field as well as a kiosk with information and photos displayed about William Fitzgerald. C5 Crumb Football Field There is a plaque on the concession stand stating that building was donated by the William E. Maloney Foundation. At the base of the flagpole is a plaque honoring Coach Billy Tighe. Jl. ,LO ,L=1" C6 Worthen Road Practice Field — None C8 Cricket Field — same as C5 Crumb Football Field In addition to the athletic fields, there are plaques and signs located within the Park Drive cul- de-sac, which is an area dedicated to the Lexington Youth Commission. There are also various plantings at this location. These items are highlighted in the pictures below: 2 This bench is dedicated to a former chair of the Lexington Youth Commission and there is at least one speaker located next to the bench. IN !POOR OF NANC;' 9,A%TER 'LEXINGTON YOUTH CO+�.IS3 O9 CHAIRMAN 1993-2008 THAW( 109 009 TUN 300ICATF9 $9 1IC0 Next to another group of plantings is a Granite Lexington Youth Commission sign. In recognition of our ap of his faithful ski Lexington 'Yo%! pr SEAN �. 1984.1937 / 2004 2i There is also another sign honoring a previous Lexington Youth Commission member (Sean Maloney) located at another set of plantings. It will be important to ensure that items are preserved. Additionally, it should be noted that there are other plaques and memorials at fields that are not scheduled to be impacted by the LHS Building Project, such as at the C1 Baseball Field. Please contact me if you have any questions about the information in this memo. Cc: Mark Barrett, Facilities Project Manager Mike Cronin, Director of Public Facilities Recreation Committee Sports Advisory Council 4 es�e�9s� Lexington RECREATION & COMMUNITY PROGRAMS Tozvti of Lexington Recreation and Community- Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Prog_rams Fax: 781-861-2747 Recreation & Community Programs January 2026 Report 7 -/✓.7 New Business: • Select Board Goals -During the December Recreation Committee meeting, Select Board liaison, Doug Lucente, shared the Select Board goals were being finalized. Here is a link to those goals and the February Recreation Committee meeting will include an agenda item for discussion. https://lexingtonma.gov/DocumentCenter/View/15960/Select-Board-FY26-27-Goals-for- Posting • A proposal for a mural project has been received for areas associated to the Swimming Pool. The February meeting will include an agenda item to review the proposal and next steps. • Town Meeting Presentations and recordings, Recreation Committee report and Capital Statement will need to be drafted and finalized in the coming weeks with Committee member participation and feedback. Updates & Old Business: • The FY2027 Recreation Fee Schedule was presented at the 1/26/26 Select Board meeting and unanimously passed by a voted of 5-0. • World Meditation Day was held earlier this month and together with the Human Services Department, Recreation & Community Programs supported the program with marketing and outreach which led to a sold -out program. Here is a link to the article featured in the Lexington Observer. https://lexobserver.org/2025/12/29/community-announcement-world-meditation- day-at-lexington/ • Recreation & Community Programs is supporting the Human Services Department in the planning and delivery of a Business Accessibility Workshop in Lexington with the Commission on Disability. Here is a link to more information on the program. https://www.lexingtonma.gov/m/newsflash/home/detail/850 Survey results will guide topic areas for a workshop to be offered in early April in collaboration with National Public Health Week. www.lexingtonma.gov/recreation recdept@lexingtonma.gov 39 MARRETT ROAD, LEXINGTON, MA 02421 (office) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mall) Therapeutic Recreation • The department was awarded $9,000 by the Substance Use Treatment and Recovery Team (START) Committee, to provide youth mental health and first aid training to seasonal staff. The funds are available through the Opioid Settlement Funds and are managed through the Department of Public Health. • We have launched the Hidden Disability Program! The department has received over 20 requests for products since its launch two weeks ago and has had great community engagement and feedback. https://www.Iexingtonma.gov/2490/Hidden-Disability-Sunflower- Program (memo enclosed) • One of the seasonal staff pursuing a career in healthcare and works seasonally in the TR division shared the enclosed essay that was submitted as part of a course assignment. This is one example of the impact programs and services continue to have on our community. Employment/Volunteer Opportunities • Planning for and recruitment of staff for the Summer 2026 season has begun. o The application deadlines are: ■ for returning aquatics staff is Friday, January 30th ■ for returning camp staff is Friday, February 13th ■ and for new applicants it is Sunday, March 1st. Here is a link to the 2026 Opportunities. https://www.lexingtonma.gov/555/Jobs-Volunteering Budget & Capital • Melissa Battite presented information about the Maple Street Athletic Complex project during the Appropriation Committee meeting on Thursday, January 22nd. The project was well received and questions included timeline, parking and lifecycle of the fields. • Center Playground Replacement Project — the initial bids for this project were rejected. On Wednesday, January 21, staff met with the designer and the playground installation company that is currently on contract with DPF to review the scope for this project. The proposed timeline for the installation of the new Center Playground is March -May, weather permitting. The playground has been ordered, is in production, and is anticipated to be delivered in mid- March. • Harrington and Bowman Field Renovations — There has been progress on the concrete work at each site in recent weeks. It is anticipated that the Little League field at Bowman and existing softball field at Harrington will be playable in early spring. • Lincoln Park Boardwalk Project — this project remains ongoing and has been delayed due to weather. • The Capital project to dredge the lower pond at Pine Meadows Golf Course has been mobilized. It is anticipated that the project will be complete in early February, weather permitting. • The Lincoln Park Field #3 Reconstruction Project is anticipated to go out for bid in mid-February. Save the Dates • Thursday, January 29 — The 2nd Skate Park Replacement Project Community Meeting — virtual meeting 7:00 — 8:OOpm. Staff will also continue to work with DPF and the designer regarding the timeline and next steps for this project. This project will be presented at the February or March 2026 Recreation Committee meeting. • Tuesday, February 3 — Summer Camps/Clinics/Programs and Aquatics Membership registration begins. • Wednesday, February 4 — Maple Street Fields Community Meeting — virtual meeting 6:30pm. • Tuesday, February 10 — Maple Street Fields Hearing with Conservation Committee. • Monday, March 30 — Annual Town Meeting is scheduled to begin. Town Meeting Info Nights are tentatively scheduled for March 12th and March 19th beginning at 7pm. Sports Advisory Council • The most recent Sports Advisory Council meeting was held on Tuesday, January 20th. The focus of the meeting was to review the field layouts and overlays associated with the LHS Building Project. Other topics that were discussed included updates on the spring field schedule and ongoing/upcoming capital improvement projects. Community Center • From Her Lens Artist Reception took place on Jan 8th at 6pm. It was a successful event with food and conversation to share. This is a Collaboration between Rec, Imaginoor Photography, and Cary Library. Data Dashboard • 189 reservations totaling 939 hours. • 4 work orders have been completed so far to keep the Community Center running smooth. Works orders were completed around HVAC, General Maintenance, and Tech support. • Visitation totaled 11,515. • Online brochure view reached 2,116 reads for an average of 4 minutes. • January e -newsletter had an open rate of 67% (11,075) and a click rate of 7% (1,107). • $310 has been donated via MyRec to the Scholarship Fund and the All -Abilities Fund. Parks, Fields, & Facilities Athletic Fields • It is anticipated that the spring field schedule will be completed within the next month. • The Committee received an email re: the use of town resources which is enclosed. Hard Court Surfaces • With the recent snow, there has been snow removed from the Center Track and some athletic fields so they can still be used. Snow removal from fields, courts, and the Center Track is not allowed as it can cause damage and safety issues. This information has been posted on the Department's website and included in the weekly Link to Lexington. https://www.lexingtonma.gov/m/newsflash/home/detail/845 LHS • The enclosed memo was shared with SMMA on plaques and memorials currently at the Center Rec Complex that will need to be moved, stored and new locations identified for install. Programs & Services • A USCF Chess tournament took place in December with 28 participants that came from MA and NH. • Winter programs began earlier this month and have been running smoothly so far. • This spring we will be adding the Girls on the Run Program for girls in grades 3-5. This program will be led by 3 members of the Human Services Department with support from Laura Perry, Recreation Supervisor. Pine Meadows Golf Course • Happy Holidays to all our members from the Senior Golf League Planning Committee. We hope you are enjoying the first taste of winter. Remember that indoor golf is available at our sponsors Big Sticks, Golf Galaxy, and X -Golf. You can find them here. • As most of you know, Peter Southwick passed away this fall. Peter was a member of our league for many years, and both a very good golfer and an award-winning photojournalist. You can see some of his work here. His widow, Jean Rosenberg, reached out to us because she also plays golf at Pine Meadows and knows how much Peter enjoyed his time with our league. She wondered if we had a use for his relatively new set of clubs. Arthur Daltas contacted the Minuteman High School. They were very pleased to receive the clubs, which will be used by players who do not own clubs. On behalf of TSGL, the Planning Committee also donated $250 to the scholarship program at the school. We hope you share our enthusiasm for both the gifts and our new connection to Minuteman High School. The photo below shows Golf Team Captain, Jake R., accepting the clubs for the team, which also plays at Pine Meadows. Lexington RECREATION d. COMMUNIIV -s R nnc Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 To: Steve Bartha, Town Manager Kelly Axtell, Deputy Town Manager Victoria Buckley, Chair, Commission on Disability From: Kate DeAngelis, Therapeutic Recreation Specialist Date: December 22nd, 2025 Subject: Hidden Disability Sunflower Program Launch I am writing to share that Lexington Recreation and Community Programs (Lex Rec) is launching the Hidden Disability Sunflower Program at the Lexington Community Center. This is part of our ongoing commitment to accessibility, inclusion, and equitable public services. The 2025 Town ADA Audit identified this program as an area of opportunity for the town to support accessibility and inclusion at the Community Center. The launch will begin on Monday, December 29th, 2025. The Hidden Disability Sunflower is a nationally recognized symbol that discreetly indicates that an individual may have a non-visible disability and may benefit from additional patience, understanding, or support. By participating in this program, Lex Rec is reinforcing our commitment to inclusion, accessibility, and welcoming all members of our community. What does this mean for our community: • Community members may choose to wear a Sunflower lanyard, pin or badge to signal that they may need extra time, assistance, or flexibility. • Participation in the program is completely voluntary. • The Sunflower symbol does not require individuals to disclose medical or confidential information What does this mean for staff: • Community Center staff will receive guidance on how to recognize and appropriately support individuals wearing the Sunflower symbol. • Support may include offering clear communication, providing extra time, assisting with navigation of the facility, or responding with increased patience and flexibility. • The program is intended to enhance customer service, not to single out or label participants. www.lexingtonma.gov/recreation recdept@lexingtonma.gov 39 MARRETT ROAD, LEXINGTON, MA 02421 To request sunflower products: • Individuals will complete the online hidden disability form - the form will be reviewed by the Therapeutic Recreation Specialist to approve eligibility o Individuals must either be a Lexington resident or a member of the Community Center • Once the form is approved, the Therapeutic Recreation Specialist will create a packet with their sunflower products. The individual will receive an email or phone call once it is ready to pick up. Packets will be available to pick up at the welcome desk. Additional information can be found online — https://www.lexingtonma.gov/2490/Hidden-Disability- Sunflower-Program Please contact me with any questions. Thank you. One of the most influential jobs I have had, which I believe has helped shape many of my values into what they are today, is working as an Inclusion Aide for my local Recreation Community Center. The program I have been privileged to be a part of gives not only these kids, but their families, the opportunity to attend day camp and after-school programs with adequate support and resources. I learned to adjust activities to accommodate all visual and physical needs in ways that were not limiting to typical participants but allowed everyone in the room to feel like they belonged. One summer afternoon, we were playing "the floor is lava," a game that typically involves jumping quickly from object to object. I was working with a girl who used a wheelchair, and as my coworker enthusiastically explained the rules, I realized she would be unable to participate as the game was designed. I quickly grabbed plastic dot spots and placed them as additional "safe" objects that her wheelchair could roll over. The adjustment was simple, inclusive, and something other children could use too. What made this moment meaningful wasn't just the adaptation itself, but the mutual respect that followed. My coworker immediately recognized the oversight and gained insight into inclusive activity design. We had created an environment where advocating for a participant's needs strengthened our practice rather than creating defensiveness. Through this job, we learned what building trust meant and how to support one another in serving our participants better. At this job, we called ourselves "Tream team", combining Therapeutic Recreation with dream team. We did not see ourselves as individual aides, but rather as a collaborative group that respected and trusted each other, ready to support any need that arose. Some days, a participant would struggle with one aide but thrive with another. Rather than viewing this as a failure, we recognized it as valuable information. We learned to set aside ego and prioritize what the child needed in that moment. This taught me that care that puts the patient first is accepting that the best support sometimes means stepping back and letting someone else take the lead. Much of our job involved learning as we went, adjusting to how the children we were working with were feeling. We celebrated successes together, whether a child had a baseline day or a particularly challenging one, recognizing that our job was to meet them where they were and adjust accordingly. Our work required attentiveness and patience as we navigated the many factors such as medication, nutrition, and home environment that could influence a child's day. Parents entrusted us with their children during vulnerable moments, and honoring that trust meant communicating openly about challenges and celebrating progress together. I learned that families are experts on their own children, and my role was to listen, learn, and collaborate rather than assume I knew best. This partnership with families deepened my commitment to advocacy, ensuring participants' needs weren't overlooked in environments not originally designed with them in mind. This experience reinforced that creating equitable and supportive environments requires not just good intentions, but also active listening, teamwork, and continuous adaptation. As I pursue a career in healthcare, I am committed to bringing the same attentiveness and respect to patient care. The lessons I have learned from my time being a part of "Tream team" will guide how I approach teamwork across healthcare roles, ensuring that I advocate not just for individual patients but for systemic changes that make healthcare environments equitable, inclusive, and accessible to all. Outlook Online Form Submittal: Contact Us - Recreation Committee From noreply@civicplus.com <noreply@civicplus.com> Date Wed 11/12/2025 4:35 PM To Recreation Committee<recreationcmte@lexingtonma.gov> USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Your Email Subject Message Hannah Mamuszka hmamuszka@gmail.com town resources- fields and courts My name is Hannah Mamuszka, and I live at 11 Harrington Road. I have three kids in LPS and town sports, and am concerned by how the town resources (fields and courts) are being rented to external companies for profit, and at the expense of Lexington residents being able to use the facilities and spaces in town. I am writing to you as a Recreation Committee member and hope you can help me. You may be aware that there is a push locally, and nationally, to 'Let Kids Be Kids'. My perspective on this is that to keep kids off devices and be more social and active, we need to have spaces for them to 'be'. I'm trying to understand our town policies, and the economics, of renting out our fields and gyms spaces to companies and clubs from outside of Lexington, which means that tax -paying residents can't use them. Often when my kids, and their friends, and other people in town in general, want to use the spaces we all pay for with our taxes, they can't access them because they have been rented out to clubs that are not connected to Lexington. I recently learned that the Town Recreation Department has hired 'contractors' to increase the programs offered on town facilities, which often means that either 1) our in -town programs (which are only for Lexington residents) cannot access the space (including LYBA and LUSC), or 2) there is limited available field space for our residents to use for free play. The recreation department has described that they have goals and metrics they want (need?) to achieve of "paid utilization", which means space being rented by any groups, whether from town or not. Unfortunately this often leaves no free time for the space to be used by the community for play, social gathering, exercise, games or other activities, and it limits access for in - town programming. I would like to understand how these priorities are being determined, and why it seems in -town programs that serve only Lexington residents are not being prioritized. Do you know if the recreation department metrics are being required by the town? Is this a budget issue? Do you know who created and is pressuring the recreation department to make sure the fields (and gyms) are scheduled all the time? Do you know, or do you know how I can find out, how much revenue is brought in from renting to outside companies? Thank you for your time. Hannah Mamuszka Email not displaying correctly? View it in your browser. BETTY GAU, CHAIR DAVID ARMSTRONG JONATHAN BERNAYS JAMES CADENHEAD SUZAN CHEN JASON DEARLING SARAH HEWS JONATHAN SCHWARZ THOMAS SHIPLE Town of Lexington, Massachusetts Bicycle Advisory Committee Date: January 9, 2026 To: Recreation Committee and Ms. Battite CC: Select Board Re: Bicycle Parking at the Center Playground and Skate Park Dear Recreation Committee and Ms. Battite, We are writing concerning bike parking at the renovated Center playground and the future skate park. These facilities are located in a corner of the Center recreation complex where there is little to no bike parking. The Bicycle Advisory Committee voted unanimously to request that bike parking be included in the design of both of these facilities, or perhaps a central bike parking area could be planned to serve these facilities as well as the other amenities on this end of the park. The Bicycle Advisory Committee would be happy to work together to specify the type, number, and exact location of bike racks. 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