HomeMy WebLinkAbout2019-08-23-LHA-min LEXINGTON HOUSING AUTHORITY
SPECIAL MEETING AUGUST 23, 2019
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 7:35 A.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Caileen Foley
Richard F. Perry
Weidong Wang
Melinda Walker
2. EXECUTIVE DIRECTORS REPORT
A. Approve FY 19 Year End Financials
The Board reviewed the FY 19 Year End Statements. We continue to be in
healthy financial condition in our programs. The Board must execute these
certifications to submit to DHCD along with the Year End Statements:
*Certification of Compliance with Notification Procedures for Federal and State
Lead Paint Laws
*Certification of Top 5 Compensation Form
*Certification of Year End Financial Statements
* TAR (Tenant Account Receivables)
Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board
voted to accept the FY 19 Year End Statements. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Weidong Wang
Melinda Walker
B. Greeley Village-Emergency Generator Low Bid Approval
The low bidder for this project is HUB Electric, Inc. in the amount of$79,400.00.
They have done similar jobs at Tewksbury and Lowell Housing Authorities with
good references. Caileen and the architect have met with them on site and the
generator has been ordered. This emergency generator will be for the Community
Room and will power lights, heat or air conditioning.
Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board
voted to accept the low bid of$79,400.00 from HUB Electric, Inc. for the Greeley
Village Emergency Generator. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Weidong Wang
Melinda Walker
C. Accessible Unit Initiative-Board Vote of Support
DHCD released a new funding opportunity for housing authorities to increase the
amount of accessible units in their portfolio. The LHA fits the required eligibility
criteria and will apply for funding to add 3 accessible units to Vynebrooke Village.
Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board
voted to support the LHA application for Accessible Unit Initiative. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Weidong Wang
Melinda Walker
D. Wage Match-Confidentiality Acknowled eg ment
DHCD requires this annually. The Chairman must sign that the Board understands
and authorizes employees to use the system. The State Program Coordinator uses
this system at initial lease up and annually at recertification. Caileen also has
access to this program.
E. Audit Proposal-MARCUM
A Quote Solicitation for Fiscal Audit Services went out in July. Marcum LLP was
the only quote received. The price for the first year is $10,000.00 with an increase
of$1,000.00 per year following. The firm we had used the last few years,
Guyder-Hurley, has merged with Marcum. The DHCD AUP audit will also be
done. That price is a fixed amount set by DHCD in the amount of$3,780.00
annually.
Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board
voted to accept the Audit Proposal for Marcum LLP for FYI 9-21. The roll call
vote was as follows:
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YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Richard F. Perry
Weidong Wang
Melinda Walker
The Board discussed changing the board meeting dates for September and October to the
following:
September 17, 2019 at 7:30am
October 4, 2019 at 7:30am
3 ADJOURNMENT: 7:58 A.M.
A true copy attest...........................
CAILEEN B. FOLEY, SECRETARY
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