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Home My WebLink About2019-07-16-LHA-min LEXINGTON HOUSING AUTHORITY SPECIAL MEETING—JULY 16, 2019 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:32 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry Weidong Wang Melinda Walker 2. EXECUTIVE DIRECTORS REPORT A. FISH 4155105-Greeley Village Post Project Change Order-$35,634.58 The architect negotiated a return fee for removing the precast concrete stair portion of the project. The contractor provided the labor costs for that portion, which included prevailing wage rates. Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted to approve Change Order 4 1 for FISH4155105 for a decrease in original contract sum by $35,634.58. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker B. FISH 4155105_Greeley Village Post Project-Certificate of Substantial Completion on June 5, 2019 Various punch list items were addressed. Substantial Completion was reached on 6/5/19. Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve the Certificate of Substantial Completion for FISH 4155105. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker C. FISH 4155105-Greeley Village Post Project-Certificate of Final Completion- $4,264.52 All punch list items were addressed and the project is complete. The 5% retainage of$4,264.52 is due to the contractor. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Certificate of Final Completion and Application for Payment 42 for FISH# 155105 in the amount of$4,264.52. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker D. FISH 4155107-87 Hill Street Bathroom Renovation-Certificate of Substantial Completion June 10, 2019 Substantial Completion was reached on 6/10/19. The punch list was created. Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve the Certificate of Substantial Completion for FISH4155107. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker E. FISH 4155107-87 Hill Street Bathroom Renovation-Certificate of Final Completion-$1,000.00 All punch list items were addressed. The 5% retainage is $1,000.00. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Certificate of Final Completion for FISH4155107 and Application for Payment 42 for the retainer in the amount of$1,000.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker 2 A. ModPHASE Application-Board Vote of Support DHCD released a Notice of Funding Availability for the ModPHASE program. The LHA applied in 2016 for funding to renovate kitchens and baths at Vynebrooke Village but was not awarded funding. Under this second round of funding, the project at Vynebrooke still qualifies and the LHA intends to reapply. ModPHASE provides funding for large scale modernization projects if the housing authority can provide a pledge that they will provide increased on-site services to the residents with the intent to help them age in place. Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve LHA ModPHASE application. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker B. Technical Assistance for Vacant Land Development-Board Vote of Support The Legislature and DHCD are interested in new public housing production. They have partnered with MHP to provide `technical assistance"to look at PHA portfolios to see if there is any vacant land and if possible, to develop/feasibility study. We have possible land at Greeley Village and Wood Street. Upon a motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to apply for technical assistance from DHCD/MHP feasibility of housing development. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker C. DHCD Resident Survey Results The annual survey has been conducted. 39%responded. The results are typical. An interesting find was that 40% would like to see more medical and health services. This is timely with the ModPHASE application. D. Registration of Interest for HUD-VASH vouchers HUD released a PIH notice announcing new funding for VASH (Veterans Affairs Supported Housing) vouchers. Those without a program can send in a registration of interest to receive vouchers. Housing authorities will need 3 to partner with a VA. Bedford would be our jurisdiction. Caileen reached out to the Bedford VA for a letter of support. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to support the LHA Registration of Interest for HUD-VASH vouchers. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker E. Community Preservation Committee appointment Melinda's term expired 6/30/19. The Board voted to re-appoint Melinda for another 2 years. Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted to re-appoint Melinda Walker to the Community Preservation Committee for the term 6/30/19-6/30/21. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker 3 ADJOURNMENT: 8:04 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4