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HomeMy WebLinkAbout2019-05-14-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MAY 14, 2019 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:35 AM. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Richard F. Perry Caileen Foley Weidong Wang Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of April 16, 2019 Upon motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the amended Minutes of the Regular Meeting of April 16, 2019, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker Approval of Minutes of Annual Meeting of April 16, 2019 Upon motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of the Annual Meeting of April 16, 2019, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 3. BILLS & CHECKS Approval of Bills and Checks paid in April 2019 April 2019 REVOLVING FUND Check Numbers 16596 through 16669 689-C MANAGEMENT Check Number 2257 PARKER MANOR Check Number 2051 BEDFORD STREET Check Number 1242 MRVP VOUCHER Check Numbers 4105 through 4107 SECTION 8 Check Numbers 18459 through 18482 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for April 2019. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 4. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials Caileen reviewed the financials and we continue to be in good financial condition 10 months into the budget year. B. Signature cards The Board needs to sign Citizens Bank signature cards to remove Robert D. Peters as a signer. C. NAHRO Centralized Wait List Changes-Adopt New Amendment to Administrative Plan MassNAHRO has contracted with a new agency to maintain the Centralized Waiting List. Go Section 8 is providing the technical and administrative responsibilities. The cost is the same as it was with the previous vendor. The new amendment to the Admin Plan is effective 7/1/19 and the LHA will sign a sublicense agreement with the vendor. Melinda offered to correct formatting issues with the Amendment. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to adopt the New Amendment to the Administrative Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 2 D. Pine Grove Village Modernization Update The LHA is applying for HOME funds to supplement the modernization project. HUD's application requires an Environmental Review with subsequent proof of lead compliance. At some point in time all units were certified as lead compliant, but one of the certificates is missing. We are waiting for the State to provide a waiver for that unit. One received; we will submit our HOME funds grant package. The construction documents are ready to go out to bid. We were also notified that the Consortium wants to award us additional funding for the upcoming HOME funds grant. It could be close to $34,500.00. The additional funds will be able to pad the contingency. E. Project Update Greeley Village rear post and front steps The rear posts are complete and contractor has begun work on the front posts. It was determined that the front steps were poured as part of the original foundation and are over 4 feet deep into the ground. Removing them would be difficult and cost prohibitive. We are working with the contractor to agree on a change order for return of the contract as well as figure out a substitute to fix any cracks, footing and grading issues that exist for some of the stairs. T 87 Hill Street The bathroom modernization project is wrapping up and will hopefully be done by the end of next week. Greeley Village Sealcoating The Greeley Village sidewalk sealcoating is scheduled for 5/30/19. 45 Forest Street The porch is being enclosed to become an actual room. Greeley Village Emergency Generator The project is still in the design phase as the engineer is responding to questions to the most recent Design Submission Memo from DHCD. It is planned to go out to bid in the next few weeks. F. TD Bank Compromised Last month, Kathy discovered unauthorized debits and credits to our Revolving Account. When she contacted the bank, they immediately froze the account and returned our funds. A tampered check was attempted to be cashed also. Similar issues occurred in 2 other accounts. As of now, all our TD Bank accounts are on hold. We are in the process of setting up "Positive Pay"through our software vendor and the bank. This will prevent any future fraud. 3 G. Vote to dispense with Regular Monthly Meetings for June, July and August Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to dispense with Regular Monthly meetings for June, July and August. Special Meetings will be called if necessary. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Weidong Wang Melinda Walker 5. ADJOURNMENT 8:10 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4