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Home My WebLink About2019-09-09 BOS Packet - Released SELECTMEN'S MEETING Monday, September 9, 2019 Town Office Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Center Track Update 6:3 5 p.m. 2. Application: One-Day Liquor License - Lexington Education Foundation Inaugural 6:50 p.m. Golf Classic at Pine Meadows Golf Club, 255 Cedar Street 3. Battle Green Use Request- Promotion Ceremony for Lieutenant Trey LaSane, 6:55 p.m. USAF 4. Battle Green Use Request- Location Update for Student Climate Strike 7:00 p.m. 5. Application: Common Victualler License - Chef Louie's Inc. d/b/a The Hangar, 103 7:05 p.m. Hartwell Avenue 6. Grant of Location for Verizon Pole: Lincoln Street- Continued Hearing 7:10 p.m. 7. Grant of Location for Verizon Pole: Sedge Road 7:20 p.m. 8. Joint Meeting Board of Selectmen and Historic Districts Commission 7:25 p.m. . Discuss Hosmer House 9. Update from Bicycle Advisory Committee - Bikeway Safety 7:5 5 p.m. 10. Review List of Warrant Articles Proposed for Special Fall Town Meeting 8:15 p.m. 11. Discuss Board of Selectmen Goal Setting Report and Future Implementation 8:3 5 p.m. 12. Ad Hoc Crematory Study Committee Update 8:55 p.m. 13. Discuss Town Manager Review Process 9:00 P.M. 14. Theater License Renewal- Lexington Venue 9:05 p.m. 15. Selectmen Committee Reappointments & Resignations 9:10 P.M. 16. Approve and Sign Proclamations 9:15 p.m. • Lewis Aronin's 100th Birthday • Daughters of the American Revolution- Constitution Week • Lexington Symphony's 25th Anniversary • Chris S haw's Promotion to Major League B as eb all Team CONSENT AGENDA 1. Approve Minutes 2. Approve Town Celebrations Committee Request for Veterans Day Events 3. Approve One-Day Liquor Licenses 4. Approve Lowering the Battle Green Flag on September 11, 2019 ADJOURN 1. Anticipated Adjournment 9:25 p.m. The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, September 23, 2019 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and LeZfedia subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Center Track Update PRESENTER:TER• ITEM S NUMBER: Meg Buczynski,Actvitas I.1 SUMMARY: This is an update on the progress on the Center Track project and will be presented by Melissa Battite and Meg Bucznski from Actvvitas, the design consulting firm overseeing the project. SUGGESTED MOTION: No motion necessary, this is only an update. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 6:3 5 p.m. ATTACHMENTS: Description Type Preise ration Q,.nter'17nac1c 1"r se ta on. 4-0 , . nil 0 LLM od W v 4- O LU J LLM 0,1 Al"'If PP ...........- b y Sup r i f r, l / ! nnnnnnnnnnnnnnnnnnnnnllllll nnnnnnn �� i IIIIIIIIIIIi uuuuuuuuuuuuuuuuuuuuu„ I I I, '�I r ,., t µ ii r ,U✓/// �l l� iN Coo ni/ 1f Colo ' � M i°'✓/r f f J fI aai fff , m Z O ��f,� LL c Q) COY) EE Z c Q) — U x C�} �. 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As previously stated, the event will begin at 8:00 a.m. and conclude at 3:30 p.m. The beer, wine, and breakfast spirits will be served at the fo llo wing times: • The breakfast spirits will be served from 8:00 a.m. to 8:45 a.m. during morning registration for the event. The spirits will be accompanied by breakfast foods from Dunkin Donuts. • The beer, wine, and breakfast spirits will be served again during a luncheon from 11:15 a.m. to 12:15 p.m. • The beer and wine will be served for a third and final time from 2:45 p.m. to 3:3 0 p.m. during the closing ceremony. The p artic ip ants will be golfing in between these times and the bar will be closed. The p artic ip ants will only be allowed to consume the alcohol within the designated area in front of the Pine Meadows Clubhouse. Alcohol is not to be permitted outside of the designated area, as it is not allowed on the golf course, inside the clubhouse, or within the parking lot. In response to the Board's question about donated alcohol for this event, Ralph Sacramone, ABCC Executive Director, replied to the Board of Selectmen's Office confirming that a non-profit organization can receive donated alcohol for a Section 14 Special One-Day Liquor License. SUGGESTED MOTION: Move to approve a one-day liquor license for the Lexington Education Foundation to serve breakfast spirits from 8:00 a.m. to 8:45 a.m. and beer, wine, and breakfast spirits from 11:15 a.m. to 12:15 p.m., and beer and wine from 2:4 5 p.m. to 3:3 0 p.m. for the purpose of their LEF Inaugural Golf Classic event to be held at Pine Meadows Golf Club, 255 Cedar Street, on the Friday, September 27, 2019. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 6:50 p.m. ATTACHMENTS: Description Type F) (,,)n.e Day LJ...........I exii-igton.[�Iklucatjon Y'.'OUrIdation. IVIlaterial F) LI�J�'I Ymail C(..)rffinning Details&StaA'Firrlie(.7hun.ge 11,,ickup Vlaterial r NJ 2 2 PH 9 TOWN OF LEXINGTON i r" S�L�CLl Alk T'�'�� S IO� �- x � 2W. 00 APPLICATION FOR ONE-DAY LIOUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-prT non-profit org'am" ions that serve liquor and charge either a cover charge or for each dri completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING OR.CANIZATION, WW4%1 Ezftkrft1i fiwtkjn4�4 CONTACT NAME AND NUMBER, uaa� . ADDRESS FOR MAILING, nLM& 59WAt ("W&TaaA,. r EMAIL ADDRESS: TITLETURPOSE OF EVENT: WAO/d6LOAu 4ot*eA_Aj!5%c LO ATIoN AND ADDRESS:, DATE OF FUNCTIOI TIMES CIF FUNCTION: TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: iwkoohd DATE AND TIME WHEN LIQUOR REMOVED: 4 s t AIDDITIONAL INFORMATION: &j WPAXV 14 A"A Ufflaen/MWML ew Im PocelL e*WmiW fth 40 I maw, AAhorized S-Ignature Federal Identification No. or Social Security Number lip 5 r..: l„a u 22 I ri Jig I, ail 2019 Lexington Education Foundation r,. ! c/o Lance Conrad f Gm r i I r f1 niE 176 Cedar o Street Lexington,MA 02421 July 17, 2019 Board of Selectpeople Town Office Building,2nd Floor 1625 Massachusetts Avenue Lexington,MA 02420 Dear Selectpeople, I'm reaching out today with the attached application for a Cane-Day Liquor License in support of a new Lexington Education Foundation(LEF) event,the Inaugural LEF Golf Classic,to be held at Pine Meadows Golf Course on Cedar Street. The date for the event is Friday, September 27,2019. I ask that you pass this along to the Board of Selectpeople for review on one of their upcoming meeting dockets. We have been working in partnership with Melissa Battite,Director of Lexington Recreation& Community Programs,as well as Bill Harrison from the New England Golf Co.,to design a fall friend- raising and fundraising event for Lexington residents that will J ointly expose them to the wonderful work of LEF and the outstanding,underappreciated municipal golf facility at Pine Meadows. We all agree that this will be a win-win for LEF and the Town. We also expect this to become an annual fall event. LEF would like to provide morning cocktails,as well as midday beer and wine,as optional libations for those golfers wishing to partake. This event will be held on public property from 8 30am to 3:30pm. As such, we submit the attached One-Day Liquor License application. Please let me know if you have any questions about the application or event,as well as when this might make it onto the Selectpeople's docket before September 27th. I believe there are five meetings between now and then,but the sooner we can gain confirmation that this permit will be issued,the better for our planning purposes. 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'7:,, DN:':,WI. �^ From: Stacey Prizio To: "Lance Conrad" Cc: Melissa Battite; Kim Katzenback; McCormick Kimberly; Patrice Cleaves Subject: RE: Lexington Education Foundation Inaugural Golf Classic One-Day Liquor License Date: Friday,July 26,2019 1:06:16 PM iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillI Good afternoon Lance, Thank you for the information! It is certainly helpful in getting a sense of how this event will work. If I need any more information from you in the meantime, I will be sure to reach out. Have a great weekend! Thank you, Stacey Stacey A. Prizio Department Assistant Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Main: 781-698-4580 From: Lance Conrad Sent: Friday, July 26, 2019 10:33 AM To: Stacey Prizio Cc: Melissa Battite Kim Katzenback McCormick Kimberly Patrice Cleaves Subject: Re: Lexington Education Foundation Inaugural Golf Classic One-Day Liquor License Dear Stacey, Thank you for your email and work to move Lexington Education Foundation's One-Day Liquor License application for September 27, 2019 onto the Selectpeople's August 19th agenda. I have attached a site map for Pine Meadows Golf Club, indicating where alcohol will be served and consumed. I have also included embedded responses to your queries below: 1. Can you please describe how the alcohol is being purchased at the event? (by ticket, by wristband, per drink, etc.) There will be a registration table (see site map) that allows participants to register for the event, purchase raffle tickets, purchase drink tickets and/or pick-up pre-purchased raffle and drink tickets for the event. Golf participants will have the option to pre-purchase these tickets as part of the required online registration and sales process. 2. Your application states that the times of the function are 8:30 a.m. to 3:30 p.m. and that there will be beer, wine, and "breakfast spirits". Will the alcohol be available for the entire length of the function?Will you stop serving the "breakfast spirits" at a certain time? Will the alcohol only be served with food? We would like our TIPS-certified bartender to serve "breakfast spirits" (Bloody Mary's and Screwdrivers) from 8:00-8:45am during morning registration; Dunkin' food and coffee will be served, as well. The TIPS-certified bartender will require a valid ID and drink ticket before serving a drink to any participant. The bar will then be shut-down during the morning round of golf from 8:45- 11:15am. The bar would then re-open from 11:15-12:15 during a provided luncheon with beer, wine and "breakfast spirits" sales conducted by the TIPS- certified server. Again, the bar will be shut-down during the afternoon round of golf from 12:15-2:45pm. The bar would then re-open for a third and final time from 2:45-3:30pm during our closing ceremony. Any remaining food from lunch would be available to golfers during this time, as well. Please note that with this schedule we'd like to begin morning service at 8:00am, not 8:30am as stated in the application. 3. What will the "breakfast spirits" include? "Breakfast spirits" will be Bloody Mary's and Screwdrivers, only. 4. Where will the alcohol be served and consumed?Will there be a designated area where the drinks are permitted? Alcohol will be served and consumed directly in front of the Pine Meadows clubhouse. It will not be allowed on the course. It will not be allowed into the parking lot at the end of the event when participants are departing. Please see the site map for further details. Please reach out with any further questions. Kind regards, Lance Conrad (176 Cedar Street) Lance Conrad,Ed.D. On Thu, Jul 25, 2019 at 4:11 PM Stacey Prizio wrote: Good afternoon Mr. Conrad, I wanted to confirm with you that your application for a one-day liquor license for the LEF Inaugural Golf Classic was received at the Lexington Board of Selectmen's Office. I am working on getting the necessary information to be able to put your application on a Board of Selectmen's meeting agenda. We are aiming to put your request on the Monday, August 191 2019 meeting. With that said, I have a few questions in regards to the event: 1. Can you please describe how the alcohol is being purchased at the event? (by ticket, by wristband, per drink, etc.) 2. Your application states that the times of the function are 8:30 a.m. to 3:30 p.m. and that there will be beer, wine, and"breakfast spirits". Will the alcohol be available for the entire length of the function? Will you stop serving the "breakfast spirits" at a certain time? Will the alcohol only be served with food? 3. What will the "breakfast spirits" include? 4. Where will the alcohol be served and consumed? Will there be a designated area where the drinks are permitted? In the past, with events taking place outdoors where alcohol is being served, we have asked applicants to provide a map showing the designated area where the alcohol will be served (by a TIPS certified server) and consumed. In addition, we have asked applicants to provide a brief list of procedures for the service of the alcohol for the event. It helps give the Board of Selectmen a better understanding of the details and to ensure that the event runs smoothly. I have attached an example of a map and procedures that we have received for an outdoor event in the past. In the meantime, I have added your event to our internal agenda tracking system for the Monday, August 19th BOS meeting. Please provide the above details, map, and procedures no later than Monday, August 12th If you have any questions, I will be happy to help. Have a great evening! Thank you, Stacey Stacey A. Prizio Department Assistant Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 Main: 781-698-4580 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Battle Green Use Request - Promotion Ceremony for Lieutenant Trey LaSane, USAF PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.3 SUMMARY: Lieutenant Trey LaSane requested permission to conduct a promotion ceremony on the Battle Green on Thursday, September 12, 2019, from 1:3 0 p.m. to 4:00 p.m. Police, DPW, and Fire have no objections to this request. SUGGESTED MOTION: Motion to approve the request to conduct a promotion ceremony for Lieutenant Trey LaSane on the Battle Green on Thursday, September 12, 2019, from 1:30 p.m. to 4:00 p.m. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 6:5 5 p.m. ATTACHMENTS: Description Type d r Aww iir rY A U Ir° 2019 w �M1� ...... TOWN OF UF-AINGTON s SELECTMEN'S OFFICE i' tY k 0 APPLICATION FOR APRIL � TATTLE GREEN PERMIT The Board of Selectmen issues permits for the use of the Battle Green (see attached regulations). Please fill in this form completely and return to the Selectmen's Office no less than two weeks prior to the requested date. FAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE CONTACT: Simone Shen, FATE AND TIME OF EVENT: �12 Sep 2019, 13 3 0-1600; 13 3 0-143 0 setup, 1430 start time NATURE OF EVENT: USAF Promotion Ceremony (Lt Trey LaSane) EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES: approximately 3 0-40 participants/spectators; 10 vehicles DURATION OF EVENT: 2.5 hrs STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: US Flag w/ stand, AF Flag w/ stand, chairs SECTION OF THE GREEN DESIRED: Space between flag pole and Minuteman statue. ADDITIONAL INFORMATION: S H EN S I MO N E.1265198461 as e:a2019.08,226 15:15:7 j by 51M�04NpE,1265199461 Authorized Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Battle Green Use Request - Location Update for Student Climate Strike PRESENTER: ITEM NUMBER: Michelle Tom, Co-Founder of Lexington Climate Strike I.4 SUMMARY: A Battle Green use request was submitted by Lexington High School students to hold a climate strike on the Battle Green on F rid ay, September 20, 2019. The proponents have since updated the location of the strike to the Lexington High School football field. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7:00 p.m. ATTACHMENTS: Description Type (1) LM a•+ u s 40a N LM � v CLL o v a N � v N J LM 401 vI W LM Oct >06 oo;o 0 w LLJ 0 z 0 E 0 MEW= uu V) :3 L. 0 u E 73 a) > Jc: 0 0 uuuw -J 0 ulu Illllw moo ml= a) 4mJ uuU ,�µ IIIIIIIII MI E musum L. 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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �II�IIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �I�III�III�II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�II �I�II��I�I�IIII �IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Application: Common Victualler License - Chef Louie's Inc. d/b/a The Hangar, 103 Hartwell Avenue PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.5 SUMMARY: The Board is being asked to approve a request for a Common Victualler License for Chef Louie's Inc. d/b/a The Hangar, 103 Hartwell Avenue for the hours of 7:00 a.m. to 3:00 p.m. Monday - Friday. The applicant has worked with the Health, Building, Fire and Zoning Departments for their respective required permits and inspections. SUGGESTED MOTION: Move to approve Common Victualler License for Chef Louie's Inc. d/b/a The Hangar, 103 Hartwell Avenue for the hours of 7:00 a.m. to 3:00 p.m. Monday- Friday. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7:05 p.m. ATTACHMENTS: Description Type 11 J%a/ 11 W11 Jil r y .` V V� y �'j 4 1, A L)G 2 2019 TOWN OF LEXINGTON SELECTMEN'S OFFICE 11" 4 t APRIL 191H 00011a� a 00 APPLICATION FORQA",�4 0 t .- ;Ai COMMON VICTUALLER LICENSE The Board of Selectmen issues Common victualler licenses to establishments that cook, prepare and serve food at tables. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington,the Workers' Compensation Insurance Affidavit form,and the declaration page of your workers compensation insurance policy. CORPORATE NAME: C tF D/B/A: T�,e ON_ (�► SITE MANAGER.NAME AND PHONE NUMBER. BUSINESS ADDDRESS: #OF f EMAIL ADD DRESS: HOURS: UK ADDITIONAL INF OR MA.TI OAT: Authorized gignatuie Federal Identification No. or Social Security Number Submit to Selectmen's Office: 1. Application 2. Check for $25.00 (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit (including copy of Declaration page of policy) AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Grant of Location for Verizon Pole: Lincoln Street - Continued Hearing PRESENTER:TER• ITEM S NUMBER: Steve Bigley, UC Synergetic I.6 SUMMARY.- Hearing continued from the August 5, 2019 Board of Selectmen's meeting to allow for a review a new pole P.55/16A which was originally proposed to be located 42' westerly from current location of existing pole P.55/16 on the no therly side of Lincoln Street. The review is to be performed by Verizon, Evers o urc e, Town Engineering and abutter Temple Isaiah. Verizon New England Inc. and NS TAR Electric Company d/b/a Eversource Energy request permission to locate poles, wires, cables and fixtures, including the necessary anchors, guys and other such sustaining and protecting fixtures, to be owned and used in common by your petitioners, along and across public way Lincoln Street: Relocation of one (1) JO pole, P.55/16, on the northerly side of Lincoln Street to a point approximately 42' easterly from its current location on the northerly side of Lincoln Street. UPDATED - Placement one (1) JO pole, P.55/16A, on the northerly side of Lincoln Street to a point approximately 3 5' westerly from the current location of existing pole, P.55/16, located on the northerly side of Lincoln Street. This pole p lac ement is necessary to provide new services. SUGGESTED MOTION: Move to approve the Relocation of one (1) JO pole, P.55/16, on the northerly side of Lincoln Street to a point approximately 42' easterly from its current location on the northerly side of Lincoln Street; and Placement one (1) JO pole, P.55/16A, on the northerly side of Lincoln Street to a point approximately 35' westerly from the current location of existing pole, P.55/16, located on the northerly side of Lincoln Street. FOLLOW-UP: S treet op ening p ermits with Engineering will b e required to dig in right o f way DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7:10 p.m. ATTACHMENTS: Description Type F) I Jl,,.)d.at,ed fetition and Plan Rackup Material F) Abutter Cbmi-f.c.nt 1.3vickup Material F) ffigin.eef-ing(Am-yu-nents (bver Memo PETffI0N FOR JOINT OR IDENTICAL POLE LOCATIONS June 28, 2019 To the Board of Selectmen in LEXINGTON, Massachusetts VERIZON NEW ENGLAND INC. and NSTA R ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY request permission to locate poles,wires,cables and fixtures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by your petitioners, along and across the following public way or ways: Lincoln Street: Relocation of one(1)JO pole,P.55/16,on the northerly side of Lincoln Street to a point approximately 42' easterly from its current location on the northerly side of Lincoln Street. Placement one(1)JO pole,P.55116A,on the northerly side of Lincoln Street to a point approximately 351 westerly from the current location of existing pole,P.55/16, located on the northerly side of Lincoln Street. This pole placement is necessary to provide new services, Wherefore they pray that after due notice and hearing as provided by law,they be granted joint or identical locations for and permission to erect and maintain poles,wires and cables,together with anchors, guys and other such sustaining and protecting fixtures as they may find necessary,said poles to be erected substantially in accordance with the plan filed herewith marked-VZ N.E.Inc.Plan No.4AOH4TQ Dated June 28,2019. Also for permission to lay and maintain underground laterals,cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and bui"Idings,as each of said petitioners may desire for distributing purposes. A, Your petitioners agree that space shall be reserved and maintained for the limited purpose of attaching one-way to voltage fire and police signaling wires owned by the municipality or governmental entity for public safety purposes only. VERIZON NEW ENGLA,,N, 1"` NC. Karen 'l,'_.eves que 'Rig, of Way Dated this 2019. ,qfk day of ZIP NSTA,'R'E-1,.L-*CT,,IC C 0 A.I�W D/B/A E V E R S 01 J F'.Cr;,,,,,I�,!,'N E:R G Y 7 'M By I "Mo r�111 IV' , lo, _Cell IV- 17,11-01, Right of a.y Representative Dated this da of 2019. �y Page i of i ORDER FOR JOINT OR IDENTICAL POLE LOCATIONS By the Board of Selectmen of the Town of LEXINGTON, Massachusetts. Notice having been given and a public hearing held,as provided by law, IT IS HEREBY ORDERED: that VERIZON NEW ENGLAND INC. and NSTAR ELECTRIC COMPANY D/B/A EVERS OURCE ENERGY be,and they are hereby granted joint or identical locations for and permission to erect and maintain poles and their respective wires and cables to be placed thereon,together with anchors guys and other such sustaining and protecting fixtures as said Companies may deem necessary, in public way or ways hereinafter referred to,as requested in petition of said Companies dated the 14th day of June,2019. Lincoln Street: Relocation of one (1) JO pole, P.55/16, on the northerly side of Lincoln Street to a point approximately 42' easterly from its current location on the northerly side of Lincoln Street. Placement one (1) JO pole,P.5 5/16A, on the northerly side of Lincoln Street to a point approximately 35' westerly from the current location of existing pole, P.55/16, located on the northerly side of Lincoln Street. This pole placement is necessary to provide new services. All construction under this order shall be in accordance with the following conditions: Poles shall be of sound timber,and reasonably straight and shall be set substantially at the points indicated upon the plan marked-VZ N. E. Inc.No. 4AOH4TQ in a package Dated June 28,2019 -filed with said petition. The following are the public ways or parts of ways along which the poles above referred to may be erected,and the number of poles,which may be erected thereon under this order: Lincoln 1 JO pole to be relocated 1 JO pole to be placed Also that permission be and hereby is granted to each of said Companies to lay and maintain underground laterals,cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each may desire for distributing purposes. I hereby certify that the foregoing order was adopted at a meeting of the Board of Selectmen for the Town of LEXINGTON, Massachusetts held on the day of 2019. Board of Selectmen Clerk Page 1 of 2 We hereby certify that on 2019,at o'clock m.,at the a public hearing was held on the petition of the VERIZON NEW ENGLAND INC. and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY for permission to erect the poles,wires, cables, fixtures and connections described in the order herewith recorded,and that we mailed at least seven days before said hearing a written notice of the time and place of said hearing to each of the owners of real estate(as determined by the last preceding assessment for taxation)along the ways or parts of ways upon which the Companies are permitted to erect poles,wires, cables,fixtures and connections under said order. And that thereupon said order was duly adopted. Board of Selectmen of the Town of LEXINGTON,Massachusetts CERTIFICATE I hereby certify that the foregoing is a true copy of a joint location order and certificate of hearing with notice adopted by the Board of Selectmen for the Town of LEXINGTON,Massachusetts,on the day of 2019,and recorded with the records of location orders of said Town,Book ,Page . this certified copy is made under the provisions of Chapter 166 of General Laws and any additions thereto or amendments thereof. Attest: Town Clerk Page 2 of 2 PETITION PLAN LEXI NGTON 4AOH4TQ MUNICIPALITY VZ. N.E. INC. NO. VERIZON NEW ENGLAND, INC AND DATE : J UN E 28,2019 NSTAR ELECTRIC COMPANY Df Bf A EVERSOURCE ENERGY SHOWING PROPOSED RELOCATION OF ONE POLE AND INSTALLATION OF ONE NEW POLE ON LINCOLN STREET NORTH 43 Lincoln St. W E PARCEL: 50//24C// 39 Lincoln St. •� PARCEL: 50//25// S 41 Lincoln St. PARCEL: 50//24 B/ 45 Lincoln St. PARCEL: 50//23// `� ' 38 Lincoln St. Existing Pole PARCEL: 50//4A// \ P.55/16 to be Relocated oti v New Pole X�K, /. 40 Lincoln St. \` P.55/16A to ,* PARCEL: 50//5/ 55 Lincoln S t. be Placed i PARCEL: 50//22 B// Existing Pole P.55/17 to be i Remain 44 Lincoln St. .PARCEL: 50//250/ Ak; i CO 46 Lincoln St. V \ PARCEL: 50//6// i i 48 Lincoln St. PARCEL: 50//7// i NOT TO SCALE LEGEND ------- EXISTING JOINTLY OWNED POLE PROPERTY LINE TO BE RELOCATED EDGE OF PAVEMENT EXISTING JOINTLY OWNED POLE TO REMAIN EDGE OF ROADWAY ® PROPOSED NEW JOINTLY OWNED POLE TO BE INSTALLED Lexington Board of Selectmen Town Office Building, 2nd Floor 1625 Massachusetts A venue Lexington, MA 02420 RE: Petition for Verizon job# 4AOH4TQ Lincoln Street Dear Honorable Chairman and the Board of Selectmen: On July 2, 2019, Verizon, Nstar and Eversource submitted a request to the Lexington Board of Selectmen to relocate an existing utility pole from its current location in front of 45 Lincoln Street to the edge of our rear driveway at 55 Lincoln Street. We have the following questions and concerns with this project. • There's an ailing tree in the location of the new utility pole. I suspect the new pole will contain the same equipment and will include the pole mounted transformer. With the poor health of the tree and with excavation work taking place in the general area of the tree we are concerned with further weakening of the tree and the possibility of branches or the entire tree falling into the utility lines. If the pole is relocated to the proximity of the tree, we would like to propose that the tree be completely removed to eliminate any hazard in the future. • Snow removal is burdensome for our tight site and the proposed utility pole and its land anchors would provide additional obstacles for our contractors during the snow removal process. We would like to see both the pole and any anchors to be set back as far as possible from our property as not to interfere with the snow removal process. • The Petition Plan submitted by Verizon shows the relocated new utility pole centered on the property line between 55 Lincoln Street and 45 Lincoln Street. According to survey conducted by the owner of 45 Lincoln Street, the property line was located in the field approximately 10-12 feet north of what is shown on their plan. We understand the utility companies have a right-of- way for such work, but we feel we should not have to be burden with this utility pole placed on our property because the land owner wants to run a new underground service inward from the new pole and doesn't like the aesthetics of the utility pole in front of their property. • It is our understanding the utility pole may be placed at the edge of our rear driveway or in the general proximity. We feel the current position will be an obstruction for vehicles leaving our rear parking lot. This entryway and parking area provides utility for numerous service vehicles, but more importantly provides handicapped spaces for our community's elderly and physically challenged membership. We feel this utility pole will obstruct the line of sight of drivers leaving this area and their approach into a busy thoroughfare representing an increased safety risk where no risk now exists. On August 28t", there was discussion at the site meeting about moving the pole slightly with Temple President, Jeff Goldberg and Bill Wallace from Verizon. On September 3rd, I requested an updated site plan, so we could verify the new location of the pole (e-mail attached), and whether it would be less of an obstruction. I have not received a response back from Mr. Wallace yet. Having not seen the new pole location, so it is difficult to determine if there is less of an obstruction. My sense is the further away the pole, the less obstruction for folks leaving our property. If the pole was placed 80-85 feet southernly of Pole .55/17, I believe this would minimize the sight-line risk, but still offset the utility pole as desired by our neighbor. Below are some photos of the sight for your convenience. Thank you for your consideration in this matter. Regards, Steven Jaworski Facilities Mgr. Temple Isaiah of Lexington sjaworski @tem pleisa is h.net 781.862.7160 I 1J( 11 I 1,1 �1 I 1 1) I �I 1�1 I I I 1 �1 I 1 1 I 1 1 1 1 l � 1 1 I I I., I I W r I w y I M i „ v I y I Y I i u � r I � I f I f r I U, I I i i / I / I I I / r I � J J 9- I I 11 d i l/ rr'J"�iN N 1,I r r � f 1 I , I,. �. IIIIIIIIIIIIIIIIIII I , I r �I u u i I �I u I h u r I r, // orrrrr� / i u / 1 l r � ,r / J 0 1 l � 1 I ,I w 0 r J � / Y � F , r 1 / lyl f r , r r � 1 ,r r r� .r I a� 0 I . / I r / / r r _r....rrr J /IIII „ ri .✓ -, ....r r� � rr/ i, ri yr ,;» „ re»,,,,.. / rl l t G I I r.. 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D1ii rao/�IVI r ,,, /iianYl�Ih1I� rr(�( «T Il aU Iti Ivlw JJ / / ynr�� ff hao,I I� 1 II NG�QI4^^II /yo/f�um III / I gg fj f� ',. / DJ r r I First yellow stakes represent the original proposed location.The second yellow stake was discussed at the 9/3/19 site meeting. 1J v ,I r,, y � r p jrr E / r d, 1, n"o �I a c View of the existing pole with transformer R.E: P o I e, at 45 L..I�'n II",Ill".1'.) B1111 Wallllace Steven, Jawarsski T h I. ni le,s s a g le,1�s p a rt,of a"t r,a c�k",le,d c�io n v le,r". a't II io n,, C]�1�c�k",h le,r,le,"t io f 1�n cl a 1�I r,le,1�a't le,cl rn le,s s a g le,. io r,'t io io p le,n le,io r,g II n a 1�f I a g g le,d in le,s s a g le, Helb IBiHil, M y a p o' I cog ill e,,.s foll r Ini ot bil e ii n g,a t,t h lei s ill t e m ell,e t j n g I a sit weliek.Jeff G161dbsrg, ourTeimpte Piresidient ilat"tielinded anlid tioid me th I y1lou k n o w th nilew pillos"if e " i tilion f o ,t hile po]�e illy rn&rke t the sill d a ? Pel ''te" ��[ a, plan of'the changle,thatylou ciianselind mile?.A.I.slo, do St'le'velin Jilaworski Faci1l[Ules Mgr. Te ile Isaiah of Lexi ngt,Gn �i��IIII� ° ..........l....................................................................... ......................................................................................................i. °IIVI°�� IIIIII .................................................. 781.8,1612.7 1 60 Froiilm: IIE IIIIil Whmil liace, rri cio > ...........................................................................................11111111............................................................RI.............................................. Sliegut: Fr Ili diay, AUgLIS1t, "I16,, 2019, 1:.3 4PM Tu: Steven,J;BwoIr kf<'s,l aw,oIIIi-s��k�li.f.L�,D�.,t.,�-c-ar'n�,p,..��e.,�I'saIi�aI��h�iii,,Iinlic..-�,t> ................................................................................... ..........................................................................................................................................................Sub el n St lict: RE: Poole at 45 Llncot� I elle you theire GREAT,,S Take,,,C a hi re BJ11 I James Malloy From: Ross Morrow Sent: Monday, Septennber9, 2019 4:00PM To: James Malloy Cm ]ohnLivsey N]mKatzenback Subject: RE: Lincoln Street Pole After a field visit, I verified the proposed location on the submitted plan is approximately the same as the one discussed previously atthe site meeting. However, on the plan there is a distance from the proposed pole in question,to the existing pole in front of the Temple labeled as+/ 65' This distance isto the original proposed location.The correct distance should be+/'75' Let me know if you have any questions. Thanks, Ross Mo~row( P^E~ Assistant Town Engineer Town ofLexington 201 Bedford St, Lexington W1AO242O 781-274-8323 ��*th � A P W A AGENCY From:James Malloy Sent: Monday, September9, 2019 2:46 PM To: Ross Morrow<rmorrovv@p|exingtonma.gov> Cc:John Livsey<'|ivsey@|exingtonma.gov> Subject: RE: Lincoln Street Pole Ross—Thanks| Jim ]irn Malloy Town Manager Town ofLexington 1625 Massachusetts Avenue Lexington, MAO242O 781-688-4540 Please be aware this email may be o public record and please consider the environment before printing this email. Thanks! From: Ross Morrow Sent: Monday, September9, 2019 2:32 PM Cc:John Livsey<ilivsev@lexingtonma.gov> Subject: RE: Lincoln Street Pole Good afternoon Jim, Below are my notes from the field meeting to discuss the relocation of the utility pole at 45 Lincoln St. In summary, the Temple representative agreed to an updated location further away from their property. Utility company reps had no issue with it, however the developer was not in attendance to approve it (I have concerns it impeded on the proposed driveway pavement). I will run out to the property now to verify the location Verizon proposed on the latest submission, and reply to this with any updates I have. Meeting notes: I met with representatives from Eversource,Verizon,Temple Isiah, Developer(the electrical contractor), and Police (Mike and John). Here's my summary: 0 The Temple rep was concerned the proposed pole location (in line with the property line) would cause a sight obstruction for people leaving the Temple. He explained all the accessible (handicap) parking was on this side of the Temple, and briefly mentioned at times cars need to back out into Lincoln St to leave. 0 On the plans the electrical contractor had, the driveway split, forming an island around the existing UP. When asked why the UP needed to be moved, it was hesitantly said it was believed to be for aesthetic reasons. 0 Through discussion, the Temple rep agreed that if the proposed UP could be moved approximately 8' north (in front of developer's site), he would accept that location. The utility reps also agreed the new location was acceptable. 0 1 informed the group that the new proposed location might be in conflict with the proposed driveway, and if the developer was moving the UP for aesthetics, may not find the new location to be acceptable. The new location was marked and the electrical contractor will relay the discussion to the developer. Thanks, Ross Morrow, P.E. Assistant Town Engineer Town of Lexington 201 Bedford St, Lexington MA 02420 781-274-8323 Worrow@-exingtonM2.Rov APA 'I ACG RE,DI I LID AGENCY From:John Livsey Sent: Monday, September 9, 2019 2:26 PM To: Ross Morrow<rmorrow@lexingtonma.gov> Subject: Fwd: Lincoln Street Pole Importance: High see below, can you get this to Jim ASAP. Thank you 2 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Grant of Location for Verizon Pole: Sedge Road PRESENTER: ITEM NUMBER: Steve Bigley, UC Synergetic I.7 SUMMARY Verizon New England Inc. and NS TAR Electric Company d/b/a Eversource Energy request permission to locate poles, wires, cables and futures, including the necessary anchors, guys and other such sustaining and protecting fixtures, to be owned and used in common by your petitioners,along and across public way. Place one (1)new JO pole, 379/P1-1 on northerly side of Sedge Road approximately 31' northerly from existing pole 379/P.1. Pole, 379/P.1 is located on the southerly side of Sedge Road. This petition is necessary in order to accommodate the building of a new home. SUGGESTED MOTION: Move to approve the placement of one(1)new JO pole, 379/P1-1 on northerly side of Sedge Road approximately 31' northerly from existing southerly side pole 379/P.l. Pole. FOLLOW-UP: Right of Way Excavation permit required through Engineering DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7.20 p.m. ATTACHMENTS: Description Type F) Petition.an.d.plan. 1.3aackup Matefial F) Abutters Noice flackup Vll'atetial Karen Levesque Right of Way Manager vvenzonv 5 2 1 385 Myles Standish Blvd Taunton,MA 02780 Office 774-409-3170 Mobile 774-504-1279 Karen.levesque@one.verizon.com July 30, 2019 Lexington Board of Selectmen Lexington Town Fall, 2nd Floor 1625 Massachusetts Avenue Lexington, MA 02420 RE: Petition for Verizon job #4AODE5N Concord,Lexington,MA Dear Honorable Board of Selectmen: Enclosed find the following items in support of the above-referenced project: 1. Petition; 2. Petition Plan; 3. Order; 4. Abutters. A Public Hearing and notice to abutters is required. A Verizon representative will attend the Public Hearing. Should any questions or comments arise concerning this matter prior to the hearing, please contact me at 774-409-3170. Your assistance is greatly appreciated. Sincerely, Karen Levesque Right of Way Manager Enc n1co PETITION FOR JOINT OR IDENTICAL POLE LOCATIONS July 24, 2019 To the Board of Selectmen in LEXINGTON, Massachusetts VERIZON NEW ENGLAND INC.and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY request permission to locate poles,wires,cables and fixtures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by your petitioners, along and across the following public way or ways: Sedge Road: Place one(1) new JO pole,379/P.1-1 on northerly side of Sedge road approximately 311 northerly from existing pole 379/P.l. Pole,379/P.1 is located on the southerly side of Sedge Road. This petition is necessary in order to accommodate the building of a new home. Wherefore they pray that after due notice and hearing as provided by law,they be granted joint or identical locations for and permission to erect and maintain poles,wires and cables,together with anchors, guys and other such sustaining and protecting fixtures as they may find necessary,said poles to be erected substantially in accordance with the plan filed herewith marked-VZ N.E.Inc.No.4AOJ5GA dated July 23, 2019. Also for permission to lay and maintain underground laterals,cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each of said petitioners may desire for distributing purposes. Your petitioners agree that space shall be reserved and maintained for the limited purpose of attaching one-way low voltage fire and police signaling wires owned by the municipality or governmental entity for public safety purposes only. VERIZON NEW ENGLAND INC. By 01Z Karen Levesque Manager-Rights of Way Dated this 24th day of_JM .2019. NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY Rights of W cpret's tative -X Dated this,,() day of 2019. U Page 1 of 1 'verizon' PETITION PLAID MUNICIPALITY LEXINGTON VZ N.E.Inc. No. 4AOJ5GA VERIZON NEW ENGLAND INC.AND NSTAR ELECTRIC COMPANY d/b/a EVERSOURCE ENERGY DATE: JULY 23, 2019 SHOWING PROPOSED INSTALLATION ONE POLE ON SEDGE ROAD #11 HATHAWAY ROAD .�, �• MBLU:70//35// :OA ' #12 HATHAWAY ROAD MBLU:70//18/J •+ �• r r NEW POLE,379/P.1-1 r r �r TO BE PLACED 94" #9 HATHAWAY ROAD SEDGE ROAD N MBLU:70/J 36/i EXISTING POLE,379/P.1 •. TO BE REMAIN I � #2 SEDGE ROAD MBLU:70//17// // �• #10 HATHAWAY ROAD / MBLU:70//16// •� 1 1 LEGEND NOT TO SCALE EXISTING JOINTLY OWNED POLE EDGE OF PAVEMENT TO BE REMAIN IN PLACE EDGE OF ROADWAY PROPOSED NEW JOINTLY OWNED POLE _________ PROPERTY LINE TO BE INSTALLED ORDER FOR JOINT OR IDENTICAL POLE LOCATIONS By the Board of Selectmen of LEXINGTON, Massachusetts. Notice having been given and a public hearing held,as provided by law, It is HEREBY ORDERED: that VERIZON NEW ENGLAND INC. and NSTAR ELECTRIC COMPANY D/B/A EVERS OURCE ENERGY be and they are hereby granted joint or identical locations for and permission to erect and maintain poles and their respective wires and cables to be placed thereon,together with anchors guys and other such sustaining and protecting fixtures as said Companies may deem necessary, in public way or ways hereinafter referred to,as requested in petition of said Companies dated the 4th day of October,2017. Sedge Road: Place one (1) new JO pole, 379/P.1-1 on northerly side of Sedge road approximately 311 northerly from existing pole 379/P.1. Pole,379/P.1 is located on the southerly side of Sedge Road. This petition is necessary in order to accommodate the building of a new home. All construction under this order shall be in accordance with the following conditions: Poles shall be of sound timber,and reasonably straight and shall be set substantially at the points indicated upon the plan marked-VZ N. E.Inc.No.4AOJ5GA Dated July 23, 2019 -filed with said petition. The following are the public ways or parts of ways along which the poles above referred to may be erected,and the number of poles,which may be erected thereon under this order: Sedge Road I JO pole to be placed Also that permission be and hereby is granted to each of said Companies to lay and maintain underground laterals,cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each may desire for distributing purposes. I hereby certify that the foregoing order was adopted at a meeting of the Board of Selectmen for the Town of LEXINGTON, Massachusetts held on the day of 2019. Town Clerk Page 1 of 2 We hereby certify that on 2019,at o1clock m.,at the a public hearing was held on the petition of the VERIZON NEW ENGLAND INC.and NSTAR ELECTRIC COMPANY D/B/A EVERSOURCE ENERGY for permission to erect the poles,wires,cables,fixtures and connections described in the order herewith recorded,and that we mailed at least seven days before said hearing a written notice of the time and place of said hearing to each of the owners of real estate(as determined by the last preceding assessment for taxation)along the ways or parts of ways upon which the Companies are permitted to erect poles,wires,cables,fixtures and connections under said order. And that thereupon said order was duly adopted. Selectmen for the Town of LEXINGTON,Massachusetts CERTIFICATE I hereby certify that the foregoing is a true copy of a joint location order and certificate of hearing with notice adopted by the Town Selectmen of the Town of LEXINGTON,Massachusetts,on the day of 2019,and recorded with the records of location orders of said Town,Book ,Page . this certified copy is made under the provisions of Chapter 166 of General Laws and any additions thereto or amendments thereof. Attest: Town Clerk Page 2 of 2 ABUTTERS LIST MBLU: 70// 18// 12 Hathaway Road 12 HATHAWAY ROAD LLC 12 Hathaway Road Lexington, MA 02420 MBLU: 70// 17// 2 Sedge Road ARNOLD MATTHEW & LEVENTHAL TAMA 2 Sedge Road Lexington, MA 02420 MBLU: 70// 18// 10 Hathaway Road HOCHMAN RICHARD A& ROSEN MAN-HOCHMAN ESTHER 10 Hathaway Road Lexington, MA 02420 MBLU: 70//30// 9 Hathaway Road SPTRANDIO RICHARD C & SPRRANDIO DIANE J 9 Hathaway Road Lexington, MA 02420 MBLU: 20//35// 11 Hathaway Road SHAVIT TANI N & SHAVIT CHUCK T 11 Hathaway Road Lexington, MA 02420 NOTICE TO ABUTTERS August 19, 2019 You are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, September 9th at 7:00 p.m. upon the proposal of Verizon/Eversource to install one pole in the following public way of said Town: Sedge Rd: Place one (1)new JO pole, 379/P.1-1 on northerly side of Sedge road approximately 3 P northerly from existing pole 379/P.1. Pole, 379/P.1 is located on the southerly side of Sedge Road. This petition is necessary in order to accommodate the building of a new home. 2ricia 9Yalatesta Engineering Aide Department of Public Works/Engineering Please direct inquiries to: Karen Levesque Right of Way Manager, Verizon 77 4-409-3170 Copies to: Karen Levesque SHAVIT TANI N & CHUCK T Right of Way Manager, Verizon 11 Hathaway Road 385 Myles Standish Blvd Lexington, MA 02420 Taunton, MA 02780 12 HATHAWAY ROAD LLC 12 Hathaway Road Lexington, MA 02420 ARNOLD MATTHEW & LEVENTHAL T AMA 2 Sedge Road Lexington, MA 02420 HOCHMAN RICHARD A & ROSENMAN-HOCHMAN ESTHER 1 0 Hathaway Road Lexington, MA 02420 SPERANDIO RICHARD C & SPERANDIO DIANE J 9 Hathaway Road Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Joint Meeting Board of Selectmen and Historic Districts Commission PRESENTER: ITEM NUMBER: Anne Eccles, Chair of the Historic Districts Commission I.8 SUMMARY: Board of Selectmen and Historic Districts Commission Joint Meeting to discuss the future of, and the possible relocation of, the Hosmer House. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7:2 5 p.m. ATTACHMENTS: Description Type Im m a--+ O L O O O >C Ilillipii III, IICIO >�-' L O O bA �_-a W a) > L'O N O 'r3 Q p O DUI - - — — IIIIII a),U N� N w }, � O N .L� � � � a) a) � a)~ O (J�.�•� Q'�w U � mnu lu IIIII O d Q,C N Q) li O O ,� 00 0 O p i C h o J•�N O E Q�N IIIIIII@ •a) S 'llllllllllll IIIIIIIIIIII Ln X U O O _ >. +.i Q III H �L w U a N t o 2 Q) a) +� w 2 N a o L A U O p u O IIIIIII IIIIIIIII iiiiiiiiiu°'lllll'lllll' a > O — S_— - Q) C Q) O a) (U C �+' a)C E O N E t O_m�2�u u �c2fc4na " cnti o Ha ��iiUao �H )- c=� a NH f a) a) - N p a N Q w 2 N o 2 O Ipp- �Illl�lllluuuullll�llllllll' .wmllll�l II (IIIIIIIIII lu.. "„ IIIU uIII I ®" III im 1 ii IUu• III IIIIIII °i IIInI IIIIIIIIIIIIIIIIIII�I�IIIIIIIIIIIIII��I II Un,. n a) a) c III II I U bA tQN I N a)C O O • — — (IIIIIIIIII. 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LL v N Q 0- N•> O 0 W Q +-+ 2 v� H I .— H U O O LL O 2 V�i 2 Q 0— %.!/, '��lrr� �1 ,�, �r i z�lf l e nnn AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update from Bicycle Advisory Committee - Bikeway Safety PRESENTER: ITEM NUMBER: Peggy Enders, Chair of Bicycle Advisory Committee I.9 SUMMARY: Peggy Enders, Chair BAC, will present an update from the Bicycle Advisory Committee regarding Safety on the Minuteman Bikeway. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 7:5 5 p.m. ATTACHMENTS: Description Type Elmo Elmo >N*t E co E (D O . _ T U00 � � E CIZ >=(:3 C)m C) 0 CO (n J V co C/) U) C/) cz cz .C: >1 cz cn E C: C: o E cz C: 3: 0 cn � cz O >-% CZ cn 0 %+- 0 cn W cn cn M :3 C: > o No o -0 cz cz > CY) 0 0 — 0 V 0) E 0 .0 C: cz E cn cn cn 0 -0-0 0 U cz cn 0 � O C:cn � N> �' can � c� 0 CD E 0 Cn cz U. C: cm 0 o C: >% 2 cn 2 cz (n N cn C� C� czC/) -0 a) 0 E co Lu N 0 m cn C: 0 C: cn 0 c/o +_j cz cn 0 cn 0. 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OL (t milia" 10 bpi-'4 7; .. -51 ■ . ........ ........4 C, Q. 1 9A 0 7� qj cl 7� 0.1 Cl Qj 0 u bp x CZ T— Ali, ffi r Q.A >1 7�i V '71 41 qj 1 t =cis t,.0 un u -t3 u tL 4-4 c7l 06 n, mc 0 0 -z- Z)4-J _0 4- 0) C)- fu U 70 M-0 r 4-1 fu row fu-0 U 0 Ln Ln-L-- 0- -0 -0 ro 0 a) 0 4-1 0 (a OL 0-r- Ln > 4-J f 4-J -0 S__ 0 0 4-J L)q-- Q) 3: U C: (n 0 — 3:.>4-J 0 0 M W L. — D O)z ro-0 w >1 _0 0 U) 0 a) o E m c--E co M(D 73 -W u 0 cn C: 0 0 0 LL D 00 x Q) � a) L- cn 0 C > C) 0> 0-6 Q) i N f uCD C\J C- 0 -0 0 u 4-9 Cl) Q) 0 U) C: 0 D 0 41 U)LL X C-6 4- LU fu ru L ........................... AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review List of Warrant Articles Proposed for Special Fall Town Meeting PRESENTER:TER• ITEM S NUMBER: Kelly Axtell, Assistant Town Manager I.10 SUMMARY: Review proposed list of Articles for upcoming Special Town Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 8:15 p.m. ATTACHMENTS: Description Type Article list for Special Town Meeting-1 November 12, 2019 Article Reports of Town Boards Officers and Committees • Crematory Study Committee • SPRD Committee Article Appropriate for Prior Year's Unpaid Bills Article Rescind Prior Borrowing Article Appropriate To/From Stabilization Funds Article Amend FY 2020 Operating, Enterprise and CPA Budgets • $95,000 for Sustainability Director • $30,000 Insurance adjustments Article Amend Zoning Bylaw from CD-1 District to the CSx District-7 Hartwell Ave-(owner petition submitted) Article Amend Zoning Bylaw and Map(Owner petition submitted)-186 Bedford St Article Conservation Land Acquisition Article Automatic Teller Machine Services Uses in CB Article 25% Design for Hartwell, Eldred Article LED Streetlight Conversion 9/9/19 2pm AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Board of Selectmen Goal Setting Report and Future Implementation PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.11 SUMMARY Attached please find the Reports generated from the facilitated goal setting session. The Board should use these as the basis for the discussion during the meeting and then adopt them either as they are written or as may be amended by the Board for the Board's official goals for the next two years. I have been discussing the best methods to convey the goals to the staff, Boards and Committees and the public with Sean Dugan as the PIO and will be planning on discussing with the Board Chair during the next week and will provide the Board an update on how the information will be conveyed. Additionally for monitoring purposes, I will begin to provide the Board with a quarterly update on progress toward the goals beginning at the first meeting in January 2020 and then at the first meeting in April, July and October and so forth for the two-year period. SUGGESTED MOTION: Move to approve the goals as per the attached (or as amended). FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 8:35 p.m. ATTACHMENTS: Description Type I F) Strategic Planning l7runework Ower Menu F) Action Plans (,..."Ilwer Memo Town ofLex*ington, M assac usetts G �n Retreat oa ett Report July 29, 2019 � nVOian ............I., ,,IIoon ` �viIwW^ iw ,,, Nw hp "� illy�11111ViWw°a010u ooi��ek,uuuw.-OWN�I011VW�ghll, ; w �tlndlll ^'�IIIVo- ,Jf. The �u 1%0 ConsultingGroup �uia�p�, St �`4lle �M1� �u1W mllllb mIVN maM u1NN oillN i�li VG d�v 9111 tlllY ��1Nw Of, It a�iul� !I w r ul � r�wn �� f II �UI� f VY 1 � ;imY f � �l�9rFID lYti'�'ttD �) F f f ip9 u t,o'n i D A i r/f a, S, s a c u� ,s e t S Livability for ALL Ages and Stages Quality Infrastructure, Amenities, 0 0 • 1 ' i q��llllllll III,,III',IIIIIIIIIIIIilililill',i',i',,,pi�p�i,�ryl9!„'"' � I,I,�„�,'� Illllldddd��ee i Review residential zoning for ways to create and Municipal Services new housing opportunities and protect the 0 Review the charges for all Town diversity of existing housing stock. Committees; modify and update as • Develop effective transportation solutions. appropriate to reflect Board priorities and create expanded opportunities for resident participation. 0 Develop a plan to implement the net-zero action plan. M, Thriving Local Economy Yi Develop a comprehensive approach to diversifyingthe tax base and revitalizin 9 all commercial centers in the community. Community Character Determine the scope of appropriate activities (timeline and duration), funding needs, collaboration, and ultimate Board or Committee responsible for the 250th Celebration in 2025. Develop a plan for effective two- way communi cation using inclusive Town-Wide Fiscal Stewardship approaches. •Limit the rate of property tax increase. e Communicate a plan for broadenin g •Develop a capital master plan diversity hiring for Town staff that encompasses all capital items (infrastructure, buildings, etc.) and incorporates the Schools Master Plan. �.)vv� 0 .............exi III(` t��Oi 1� a c� � 2(,,',)19 Clc)4USetth�g Re"t.''I"ENit RE�001'"tlll� On July 29, 201E, the Lexington Board of Selectmen met with the Town Manager., Assistant Town Manager, and staff from the Board ofSe|ectmen's office to participate in a goa|'settingexercise. The Novak Consulting Group facilitated the meeting. Setting the Stage and Introductions The facilitator reviewed the agenda and meeting norms,then invited each person to share an expectation that they had for the day: m Talk about things vve might otherwise not be able to. w A new approach to goal setting—focus on what the Board wants to accomplish. w Staff looking for the big picture and how the Selectmen's goals connect. m Balance the need for priorities with all the things others want ustodo. m Want measurable outcomes. • Sense of urgency to accomplish something! • Different mindset—hope to learn something new! Collaborate! Consensus! w Focus! Clarify goals—what vve really want toachieve. w Balance! w Understand roles—Selectmen vs.Town Departments. m Actionable! A plan that translates for departments. m Goal-setting is my favorite meeting! Hear from colleagues about sensitivities vs. solutions. Drive the process. The Ideal Board Member The Board was asked to consider their role from three different perspectives—the public, the staff, and their colleagues on the Board—and identify what each group is looking for or how they would define the "Ideal" member of the Board of Selectmen. The Board noted that Listen, Responsiveness, Efficient, Support, Understanding, Decisive, and Respect were common to all three groups. i e Nc:iottak Consu/tl`yg Group Stre�gthe��g�rgan��the 1111i,;,sillde c.,)iwt4 Ilf .)Wj,, 0 .............e x iii iir III( t��Oi 1c III a c 2(,,',)19 CS o a Se t t i i i g RE,?! I E Public Staff Board Colleagues • Listen to everyone's 0 Listen to their perspective 0 Collaborative perspective 0 Willingness to engage— 0 Collaborative • Listener learn/understand from their 0 Collaborative • Better two-way perspective 0 Brief in our comments communication 0 Respect 0 Colleague • Champion 0 Respectful 0 Trust • Take a Town-wide view 0 Respect 0 Trust of issues 0 Empathetic 0 Respect • Clean, safe, healthy, 0 Realistic 0 Open ness/honesty resilient, and sustainable Realistic 0 Listen future 0 Open to expert opinion 0 Efficient • Fiscally responsible 0 Decisive 0 Sharing of knowledge • Fiscal responsibility 0 Decisive 0 Ability to acknowledge what • Effective transportation 0 Having vision/big picture they don't know and learn • Support for seniors 0 Support about it • Transparent 0 Fiscally responsible 0 Smart • Lower taxes 0 Trust 0 Sense of humor • Diversity, equity, 0 Support inclusion 0 Open-minded • View sharing 0 Fair • Responsiveness • Responsive • Act quickly on their needs • Never say no! • Responsive; get things done • Empathetic • Excellent education • Available at all times • Instant gratification • Immediate action I e Nc;)�vak Cc)nsu1t'1r-;g Grioi,ip l" 111 �111 11 , lSte � i,,,,- : arJ 1 erliirrigther�iii��g i.)org ; a th 1 ;side 4:5it. C.)Wj i71 0� III .............exi iir III( !��Oi 1l a c 2(,,',)19 Clc)4 Setthr"'ail g Re"t.''I"ENit RE�Ip 0 i`tlll ea. ,, l min ,4"t -reufr Doom/ 4601 1wh k*4 OWO Ola' rAIK What Gets Done The facilitator discussed the concept of political acceptability and administrative sustainability. It is important to remember that while the Board is focused on achieving priorities,the organization's day-to- day work of delivering services is significant. The concept is demonstrated in the "iceberg" below. The Board pointed out how constituent requests are swimming at the surface, drawing attention and demanding resources. 16 , Ab AQ9 i e Nc:oviak Consuitt"r-;g Grioup 111 Ste l' and1 111 e111i,rr;gtheriirig i:.)org th 1 ;,sillde 4:5i tjt@ �.)vv� 0 .............exi III(`!��Oi 1� a c 4 2 19 Clc)4USetth�g Re"t.''I"ENit RE�001'"tlll� Lexington _ The Future The group was asked to consider two questions: l. What is something about Lexington that is TRUE TODAY that you hope will STILL be true ten years from now? 2. What is NOT a reality about Lexington today that you HOPE will be true ten years from now? What is something about Lexington that isTRUE What is NOT s reality about Lexington today TODAY that you hope will STILL be true ten that you HOPE will be true ten years from now? years from now? • Engaged Community(x2) 0 More vibrant center • Great place tolive m Vibrant downtown • Great community 0 Processes become more efficient w Great place to live and work 0 Commercial revitalization w Character w More economically diverse w Historically significant in the world w Diverse tax base (commercial $) w Intellectual capital prevalent and valued w Less reliance on residential tax revenue w Respected w Cleaner, safer, healthier, resilient future w Open spaces(x3) m Diversity ofworkforce m Beauty m Boards, committees, staff reflection of w All ages and stages of life represented residential makeup of our community w VVe||'runTovvn (x2) (diversity) w Strong organization w Senior and workforce housing options w Attention to fiscal matters w Affordable place to purchase for first-time w Fiscal stability—resources to meet challenges homebuYers w Cutting edge community m Affordable for all ages/stages m Leader in education excellence m Ease of public transportation w Diverse and welcoming 0 Effectivetransportation—bikeab|e,walkable; w Diverse community focused onpeople m Welcoming community 0 Transition from fossil fuels underway m High integrity m Robust capital plan m Engaged staff m Culture change considered in decisions and planning processes m Sense of balance for employees and volunteers w New high school w Economic vibrancy A Framework The Board of Selectmen considered the input from their Boards and Committees and a "straw man" framework provided by the facilitator and ultimately established the following framework to use in establishing priorities. i e Nc:oviak Consu/tl`yg Group Stre�gthe��g�rgan��the 1111i,;sillde c.,)iwt4 Ilf .)Wj,,11 0i III .............exi iir III( !��Oi 1c a c 5 2 19 Clc)4 Setthr"'ig Re"t.''I"ENit RE�00 1'"tlll A, I V,...... ...... ......11 4r�,� r�id .......i�ti,a 1,e 111111AILY,A. 11 C isiq, ruary a 111 "Ji 1 11[11(111111111 U 111,]111 A t')111t� m', • Livability for ALL Ages and Stages • Thriving Local Economy • Town-Wide Fiscal Stewardship • Quality Infrastructure,Amenities, and Municipal Services • Community Character Priorities The Selectmen then used the proposed framework to organize their priorities for the Town. Items in bold will carry forward as Board Priorities. Pillars Priority Initiatives Community Character 0 Prepare for the 250th (2) 0 Clear outward Communication Plan (2) 0 Improve electronic accessibility for residents with disabilities 0 Diversity Equity Inclusion—building strong community relationships (3) Town-Wide Fiscal Stewardship 0 Raise funding for educational excellence (1) 0 Limit rate of property tax increase(3) 0 Robust Capital Plan and Updated Fiscal Policies (3) • Capital Plan • Capital and Fiscal Plan: Fiscally sustainable long term • Update Financial Policies 0 Live within our means; i.e., budgets made without potential operations override Quality Infrastructure,Amenities,and 9 Make Lexington Government more customer-centric (1) Municipal Services 0 Make a plan for how to use amenities/open space for events—bring people to Town 0 Review Committee Structure (3) o Efficient, effective,diverse community structure—diversity of participants in makeup and tenure 0 Commitment to training at all levels for staff and Boards and Committees 0 Put into practice Sustainable Action Plan and Getting to Net-Zero(2) o Implement Sustainable Action Plan 0 Preserve Open Spaces and Lexington's Beauty Livability for ALL Ages and Stages 0 Age-friendly housing 0 Residential zoning that encourages construction/maintenance of diverse housing stock(4) o Create unique housing options through zoning/planning 0 Effective transportation solutions(4) i e N c:i ottak Consultl`r;g Group 111 11 111 Strer;gtheniil'rig i:.,)organd the 1111i,;sillde c.,)iwt4 �.)vv� 0 .............exi III(`!��Oi 1� lac�� 2(,,',)19 Clc)4USetth�g Re"t.''I"ENit RE��p0i`tlll� Pillarsn o Improve Bike, Pedestrian Safety and Comfort o Transportation options to connect Lexington tm the greater region without single-car reliance o Public Transportation—Public/Private Partnership alternative Thriving Local Economy 0 Promote and maximize our Tourist Economy opportunity 0 Diversify our tax base bw increased commercial revenue (5) o Vibrant TOWN (not just Center and Hartwell— also East Lexington, MarrettRoad, Bedford Street and Countryside o Integrated planning process revitalization of commercial districts o Vibrant attractive economic development including revitalization ofzoning o Hartwell North—AdvanceEconomic Development ina manner respectful ofthe surrounding neighborhoods i e Nc:inioiak Consu/tl`yg Group �.)vv� 0....... �e��)� �i g e 7' 2 19 CloaUSetth�g Ret''r''eat RE�001 t"I" Board Priorities The Board then took time to provide additional clarification and direction for the staff through the following: m Creating aconcise, actionable statement for each initiative w Identifying the problem being solved/opportunity being seized • Describing what success looks like The priorities were put in three categories:Top, High, and Other.The Town staff will follow up on each of them. _111 0') 1 0 1""Jili t el s Pillar Initiative What is the problem What does success belngso|ved/opportunity look like? being seized? Thriving Local Develop w Overreliance onthe w Residents proud Economy comprehensive residential tax base of thriving approach to m Not enough diverse commercial diversifying the tax retail opportunities centers base and revitalizing all for residents w Business owners commercial centers in 0 Need for effective feel the the community. transportation for permitting w Create employee needs process isfair predictable consistent and framework for predictable permitting m Increase inthe processes. commercial tax m Engage ina base community conversation to define attractive and vibrant for Lexington. m Work with businesses and property owners to develop creative and integrated solutions. Livability Develop effective m Limited opportunity m Adequate transportation for people toaccess alternatives to solutions public transportation single-occupancy w Collaborating with in Town (last mile) vehicles neighboring w Need alternatives to w Sense of safety communities along single-occupancy when traveling transportation vehicles' within the corridors. community. ��e Nciviak Consu/ti"»g Group �.)vv� 0 .............e X i lr�"111 g t(,.")1 11 '��)ge 8 2(')19(:)oaUSetth�g Ret''r''eat RE�001 t"I" Pillar Initiative What lsthe problem What does success being solved/opportunity look like? being seized? w To engage with statehouse delegation for funding options. w Determine regional programs available and engage with those groups. m Establish a protected bike lane trial somewhere in Town. Livability Review residential w There appears to be a w All ages and zoning for ways to disconnect with the stages are create new housing current zoning and represented, and opportunities and current housing the housing stock protect the diversity of available and what meets the needs existing housing stock. residents tell usthey of the community w Review of4ORand want 4OS. w Identify anamount of money to include in the yearly budget for housing opportunities and initiatives. e ffi::ii,�"ak Consu/ti"xgGroup S�e�gthe��g�rga��ill".1onis tt;e inist''de c.')iwt. �.)vv� 0 .............e X i lr�"111 g t(,.")1 11 '��)ge 9 2(')19(:)oaUSetth�g Ret.''r''eat RE�001 t"I" ��e s Pillar Initiative What|sthe problem What does success belngso|*ed/opportunity look like? being seized? Quality Infrastructure, Review the charges for m Too many committees m An effective array Amenities,and all Town Committees; w Overlapping of Boards and Municipal Services modify and update as responsibilities Committees that appropriate toreflect w Insufficient staff accomplish goals Board priorities and resources to support aligned with Town create expanded the committees goals. opportunities for m Need for training: m Committees are resident participation. technical,training, reflective of process, staff residential interaction, diversity makeup ofthe and inclusion,. etc. community m Difficult for new residents to engage m Unclear charge and task Community Character Communicate aplan m For the workforce to m Residents feel for broadening more appropriately valued and diversity hiring for reflect our community respected,with Town staff. opportunities to w Survey like engage while communities for seeing self best practices reflected in Town surrounding staff and diversity and governance inclusion structure w Examine the organization and structure of groups working on diversity, inclusion, and civil rights issues; outline roles and responsibilities, policies, and objectives. Town-Wide Fiscal Limit the rate of m The residential m No municipal Stewardship property tax increase. taxpayer burden is operating w Communication to increasing ata high overrides residents on rate w More square feet finances and how it w Perception that the of commercial relates to their tax Town is spending space bill. money on things it e ffi::ii,�"ak Consu/ti"x gGroup S�e�gthe��g�rga��ill".1onis tt;e inist''de i:')iW. vv� 0�� e �� 2(,,',)19 CloaUSetth�g Ret''r''eat RE�001 t"I" Pillar Initiative What lsthe problem What does success being solved/opportunity look like? being seized? w Review home rule should not be petition spending money on opportunities for assessment changes. w Take action on residential exemption study committee recommendations. w Budgeting— establish adefined limit for any increases with clearer messaging to residents. Town-Wide Fiscal Develop a capital m Lack of clarity and the m A published plan Stewardship master plan that ability tobalance with aframework encompasses all capital priorities and costing items (infrastructure, w Making decisions on included so we buildings, etc.) and incomplete have consistency incorporates the information in evaluation and Schools Master Plan. discussion m Develop capital borrowing plan. w Develop long- term borrowing policy. ��e ffi::ii,�"ak Consu/ti"»g Group �.)vv� 0....... �e��)� .... 2 19(:)oaUSetth�g Ret''r''eat RE�001 t"I" Pillar Initiative What isthe problem What does success belngso|*ed/opportunity look like? being seized? Quality Infrastructure, Develop a plan to w Missing grant w The Town Amenities,and implement the net- opportunities for considering Municipal Services zero action plan. funding climate change in w Approve and hire a w Climate change all appropriate Sustainabi|ity w Stormvvater,f|oodin@, decisions and Director. toxins, and outages planning m Establish regular processes. reporting w Reducing measures. greenhouse gas m Transition to emissions greener electricity, m Reducing increasing the municipal renewable vulnerability percentage. m Saving money w Transition heating m Improving systems. residents' health w Promote w Adopting the renevvab|estothe integrated private sector. building policy Community Character Determine the scope of Seizing the Thep|an/funding appropriate activities opportunity for will be (timeline and Lexington to be seen determined far duration), funding ina positive light on enough in needs, collaboration, the international advance so and ultimate Board or stage. execution can be Committee responsible w Can't wait too long to seamless (major for the 25O'h start making Town projects Celebration in 2025. decisions. completed in advance, etc.) Community Character Develop a plan for w Lack ofa clear path for w Fewer misdirected effective two-way two-way inquiries communication using communication w Higher resident inclusive approaches. w Lack ofpredictability satisfaction w Creation and of where tofind dissemination of an information or to outward know how it will be communication disseminated plan for consistency and clarity for residents and staff. e ffi::ii,�"ak Consu/ti"xgGroup S�e�gthe��g�rga��ill".1onis tt;e inist''de�� vv� 0 .............exi III(` t��Oi 1� 12 2 19 Clc)4USetth�g Re"t.''I"ENit RE�001'"tlll� Next Steps The facilitator will provide a report of the clay's retreat as well as a one page summary of the framework and priorities established by the Board. Also, some suggested outcome measures for each of the five pillars will be provided to the Town Manager. The Town Manager will work with the Senior Management Team to develop implementation plans for each of the Board's initiatives and report on progress quarterly. Parting Thoughts • Mr. Sandeen —Was hoping that Jim would give us some thoughts about working with staff from your perspective—none of our goals can get accomplished unless we are working well with staff. m Ms.Axtell—From a staff perspective—guiding department heads in setting goals—hearing things today gives mea better sense for how to translate goals for departments. • Mr. Malloy— Format that we used with distinct action items will be helpful as staff brings things forward to the Board—budgets, policy changes, etc. all can be tied back to this report. Being clear and decisive is the biggest help you can lend to staff! Hasn't been a problem with this board so far! Be decisive, be clear, bea team; it's not the Board vs. the staff. m Mr. Pato—Time well spent today! This isn't a single point of time for most of these goals. There will be successive iterations of what we need. Helpful for staff and for us to hear the descriptions being together asvve prioritized than having it done individually (which is how vve have done previously). m Ms. Hai —This was really helpful. | liked doing it in concert with one another — more color and depth to our decisions.Am a little concerned because many of last years priorities are still on the list but bucketed differently. Am hopeful that Jim and Kelly will help us keep focused and turn what we did today into actionable elements and useful tools for the staff.Want it to translate into a new way of doing business. m Ms. Katzembacb— Interesting to see a different version than what we did previously. Rather than molding other people's list,the Board was able to create and hear and understand how the day- to-daya|ignsvviththe8oard'sgoa|s. w Ms. Barry —Thank ]irn for hearing us loud and dear and suggesting this change; not feeling as exhausted and overwhelmed. This went better than expected. Encouraged! Don't want any of us to lose. We each have individual priorities, but we work well together, and that is important — vvorkingtogetherandvviththestaff. m Mr. Lucente—Thank you,Julia, for the context. This is a process, not an event. It is a memorable process that I can walk away from telling you the five things we are focused on. It gives me a sense of hope that we didn't go too far off track. Excited for the year ahead—we have an excellent team and am proud to be part of this group.We work well together. Don't always agree, but we respect each other. Want to measure successes against these goals. i e Nc:iottak Consu/tt"yg Grioup Town of Lexington Page 1 Suggested Outcome Metrics Suggested Outcome Metrics for the Town of Lexington Quality Infrastructure, Amenities, and Municipal Services Citizen satisfaction surveys—need %of community survey respondents who agree that Town Town-wide survey as well as services are equitable and effective departmental surveys Public records request time,etc. Average response time to public records requests Customer satisfaction %of internal customer survey respondents rating customer service as very good or good Representation %of women elected to Town-level office •of women employed in Town government workforce •of non-white persons elected to Town-level office •of non-white persons employed in the Town government workforce of persons with disabilities employed in the Town government workforce Community Character ON ip �0� i� i of population identifying as non-white Diversity %of population identifying as a woman of population that is foreign born Perception of Committees %of citizen survey respondents who rate the Town's committees as effective of Town employee survey respondents who rate the Town's committees as effective Representation %of women serving on Town committees of non-white persons serving on Town committees Community involvement %of eligible voters who participated in last municipal election of external customer survey respondents rating customer service as very good or good Culture Annual#of cultural events per 100,000 population* #of page views on the Town's website per capita #of comments on the Town's social media pages #of followers on the Town's Twitter, Facebook or other social Engagement media pages #of subscribers to Town newsletter or other online communication tools #of attendees at community events, meetings, activities Indicators marked with an asterisk are standardized indicators included in the International Organization for Standardization (ISO)Global Cities Indicators. Town of Lexington Page 2 Suggested Outcome Metrics Livability for ALL Ages and Stages change in number of affordable rental units of renters who are cost-burdened, spending more than 30% Affordability of housing of their monthly income on rent and utilities Median home value #of housing units available by income group per capita change in number of housing units Availability of housing Residential rental dwelling units as a%of total dwelling units #of total households Greenhouse gas emissions Metric tons of greenhouse gas emissions per capita Energy consumption Total residential electrical energy use per capita (kWh/year)* Energy consumption of public buildings per year(kWh/Mz) Air quality Average daily concentration of fine particulate matter in micrograms per cubic meter(PM2.5)* Average daily concentration of particulate matter in micrograms per standard cubic meter(PM10)* Waste generation Waste generated per capita Greenspace %change in acres of open space Renewable energy %of community's total end-use energy derived from renewable sources Bike lanes Miles of bicycle paths and lanes per 100,000 population* Bike to work #of commuters biking to work per 100,000* Public transportation cost per passenger of commuters using a travel mode to work other than a Transit usage personal vehicle #of single occupancy trips per week #of personal automobiles per capita Ridership %change in public transportation ridership Walkability %change in Lexington's Walk Score ranking Commute time Average commute time Miles of high-capacity public transport system per 100,000 Public transportation system population* Miles of light-capacity public transport system per 100,000 population* Transportation safety Transportation fatalities per 100,000 population* Indicators marked with an asterisk are standardized indicators included in the International Organization for Standardization (ISO)Global Cities Indicators. 9 .......... Wl`�l C ............. a E�3 S i g g e s t:e d 0 t I\Vlet�rics Town-Wide Fiscal Stewardship Tax rate Tax rate Property tax % change in property tax rate Bond rating Bond rating Debt service ratio Debt service ratio Capital reinvestment Capital spending as a %of total expenditures Gross capital budget per capita Debt service expenditure as a %of the Town's own-source Financial management revenue Tax collected as a % of tax billed Gross operating budget per capita Appropriated fund spending % of appropriated funds expended Thriving Local Economy �fmmnl^1�f�'�' III III 4��stuF4sr�rmamce M�rimuY� �, �, I 1� IN Unemployment Unemployment rate Income Median household income Poverty %of population living below poverty level %change in job opportunities requiring a degree Diversity of employment %change in job opportunities not requiring a degree opportunities Mean hourly wage of job opportunities requiring a degree Mean hourly wage of job opportunities not requiring a degree Businesses #of businesses per 100,000 population* Job growth %change in net new jobs created, compared to US average job growth Local employment %of Lexington residents employed within Town limits %of Lexington residents employed full-time Commercial property vacancy rate Commercial property vacancy rate Commercial and industrial property Assessed value of commercial and industrial properties as a % value of total assessed value of all properties Indicators marked with an asterisk are standardized indicators included in the International Organization for Standardization (ISO)Global Cities Indicators. !I w r ul � r�wn �� f II �UI� f VY 1 � ;imY f � �l�9rFID lYti'�'ttD �) F f f ip9 u t,o'n i D A i r/f a, S, s a c u� ,s e t S Livability for ALL Ages and Stages Quality Infrastructure, Amenities, 0 0 • 1 ' i q��llllllll III,,III',IIIIIIIIIIIIilililill',i',i',,,pi�p�i,�ryl9!„'"' � I,I,�„�,'� Illllldddd��ee i Review residential zoning for ways to create and Municipal Services new housing opportunities and protect the 0 Review the charges for all Town diversity of existing housing stock. Committees; modify and update as • Develop effective transportation solutions. appropriate to reflect Board priorities and create expanded opportunities for resident participation. 0 Develop a plan to implement the net-zero action plan. M, Thriving Local Economy Yi Develop a comprehensive approach to diversifyingthe tax base and revitalizin 9 all commercial centers in the community. Community Character Determine the scope of appropriate activities (timeline and duration), funding needs, collaboration, and ultimate Board or Committee responsible for the 250th Celebration in 2025. Develop a plan for effective two- way communi cation using inclusive Town-Wide Fiscal Stewardship approaches. •Limit the rate of property tax increase. e Communicate a plan for broadenin g •Develop a capital master plan diversity hiring for Town staff that encompasses all capital items (infrastructure, buildings, etc.) and incorporates the Schools Master Plan. 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U (1) +-+ .Q _0 V 0 — CLO i N 4- b.D c m 0 s °� - x + N V � � L � p O Q i O O O Q p m O v E N E +� � � O E N (D O > i V N Q O •� Q O V C �_ O 0 LA`O O •W +_+ w •to O cu .� +O' 0 u1 N O O i — N O N tw ca , o 0 o L cn 4 v Q cn C7 U cv a v, O Z cL• s cu ai au J m a :5 O V O ++ (A O (On a � a s U 4-Jcn aU N O 4 m 06. Y E o Y =5 U O O (AN O N 4) M N aJ V) M — 4J m pO Ln a� Q) O L L Q) a� s � �'D T U C6 U N � N N a-J .� .N ,N c :3 }' O U U c 3j L b.0 O O c O a O O O ro 4-J 4-J u L C6 O U � O � o E O U •N L OU O tm +; o E V ;� Z5 L 4- J 0 0 0 s Q U 4-J � N Q O N C N -C O L U O }, O 4-JE O m \ m O L >. � E c " O }' V CL � O }' v1 f6 C Q v •N O (a O •Gl N ro O N N L E > -ua; •• E O 4-JU V N f6 O m mo 0 co J N V cn 0 U U AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Ad Hoc Crematory Study Committee Update PRESENTER: ITEM NUMBER: Suzie Barry,Ad Hoc Crematory Study Committee Chair I.12 SUMMARY: Suzie Barry will update the Board with the Ad Hoc Crematory Study Committee progress to date. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 8:55 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Town Manager Review Process PRESENTER:TER• ITEM S NUMBER: Board Discussion I.13 SUMMARY: The Board of Selectmen will discuss procedures for the Town Manager annual evaluation. As per the Board of S electmen's P olicy and P rocedures Manual S ection 11.E.1, each B oard member shall individually submit a written evaluation. The Board will then decide if a consensus report can be written or whether individual reports shall be presented. For your discussion, Town Counsel, Mina Makarious, provided the attached Supreme Judicial Court Decision Guide for Open Meeting Law Compliance. In addition Town Counsel noted the following: "I f a staff member is receiving all of the reviews and compiling them, the reviews would become a public record when that staff member shares them with a quorum of the Board, and the documents should be po sted on the Town's web site at that time. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 9:00 P.M. ATTACHMENTS: Description Type F) I".7X(IIeq,?t fora.i.BOS Policy procedure Ilan al Se cation.11 I 1.3dackup Matefial F) SiC.Decision.(bides(.�pen.Meetlin.g.Law Cbrrpliance 1.1-Ackup VII'atetial Excerpt from the Lexington Board of Selectmen Procedures, Policies and Regulations Manual- Section H.E.1 Evaluations 1. Town Manager The Board of Selectmen shall evaluate the Town Manager's service annually. It is the policy of the Board to conduct the evaluation in February with a final public report prior to the annual election in March. This way all the Selectmen who have worked with the manager over a year can have input into the evaluation. The evaluation shall be in writing. As a foundation for said evaluation, the Board of Selectmen shall work with the Town Manager to develop measurable and specific goals against which the Manager's performance shall be evaluated throughout the year. Ideally goals will be developed in May, after Town Meeting ends. The Chairman of the Board shall be responsible for distributing an evaluation form to all Board members. While the Board may change the form from time to time by affirmative vote of a majority of the Board, at a minimum the Board shall measure the Manager's success in addressing the goals for the Manager. Each member shall individually submit a written evaluation. The Board will then decide if a consensus report can be written or whether individual reports shall be presented. The Manager shall discuss the comments with the Board Chairman prior to the public presentation. The report shall be made a permanent part of the manager's personnel file. This file shall be maintained in the office of the Selectmen. Prior to the start of a new fiscal year,the Board of Selectmen shall set compensation for the manager based on the evaluation and in keeping with the financial condition of the Town LAW ■ ■ SJC Decision Guides 0 0 Open Meetin 9 Law Compliance BY KEVIN D. BATT 0 n April 5, 2018, in an impor- sometimes referred to as the "hub and exemption was "enacted to foster admin- tant case of first impression, the spokes" method of board participation in istrative efficiency, but only where such Supreme Judicial Court found the drafting of a document, whereby efficiency does not come at the expense that a town's board of selectmen had members submit individual contributions of the open meeting law's overarching violated the Massachusetts open meet- to a document to be compiled by one purpose, transparency in governmental ing law due to the procedure the board "hub" member (or a staff person). Each decision-making" [479 Mass.at 235].As used to conduct the evaluation of the member's contributions to the composite the individual and composite evaluations town administrator [Boelter v. Board of writing are preserved in a final draft, Selectmen of Wayland, 479 Mass. 233 which then is finalized and approved at an (2018)]. In doing so, the SJC provided open meeting. I I Vul� IIIIIIIIIII uu g II III IIIII e I all I I important guidance to municipal boards In response to a complaint by the and committees for complying with the Boelter plaintiffs, the attorney general I I� III II A ck�d open meeting law that may go beyond the found that the board did not violate the evaluation of employees and inform other open meeting law because "the [c hair �be I � Idocvme� Ils issues as well. performed an administrative task exempt from the law's definition of deliberation." 1ed h1l) '°IIqua�rv�mIIIIII IIII "to III;;I III an The Facts and the Decision In Superior Court,judge Dennis CurranI IIII PIuiP IIII' III III IIIIII ,IIIIVuu IIIIII In advance of a meeting scheduled for the disagreed,ruling that the board had violated town administrator's evaluation,the chair the open meeting law and ordering the iiiiiiiiiiiiiiiiiiiiiillillillllllll ss iusellits II,I me attorney general's guidance on the issue of the Wayland Board of Selectmen y g g IIIIII IIIIIIIIIII circulated to all board members both the stricken[Boelter v.Board of Selectmen ofJ IIII III Cov�l written evaluations from individual Wayland, No. MICV201400591H, 2016 board members and a composite written WL 3617839(Mass.Super.,June 29,2016)]. evaluation of the town administrator's The SJC considered,for the first time, contained opinions of board members, performance. The board made public all the meaning of the exemption to the "the circulation of such documents among written evaluations only after its meeting. definition of "deliberation" in the open a quorum prior to the open meeting does This procedure adhered to the guid- meeting law as amended in 2009(Ch.28, not fall within the exemption, and thus ance from the Attorney General's Office Secs. 17-20, of the Acts of 2009). That constituted a deliberation to which the at the time. The board followed what is definition,which became effective in July public did not have access,in violation of 2010, permits members of public bodies the open meeting law" [Id.]. to distribute to each other "reports or The SJC observed that the Legislature Kevin D. Batt is an attorney with the documents that may be discussed at a "amended the open meeting law expressly Boston firm Anderson & Kreiger (www. meeting, provided that no opinion of a to allow public bodies to distribute some andersonkreiger.com) and is active in the member is expressed" [M.G.L. Ch. 30A, materials internally in advance of open Massachusetts Municipal Lawyers Association. Sec. 18]. The SJC concluded that this meetings without triggering the definition MUNICIPAL ADVOCATE Vol.29,No.3 27 LAW of `deliberation'; this change seems to op.at 19-20(Mass.April 5, 2018).Even minutes of open meetings, along with have been a response to the practical if the public body posts the aggregated "the notes,recordings or other materials realities of local governmental service" evaluation to a website,members may not used in the preparation of such minutes [Id. at 241]. By permitting officials to discuss it outside of a properly noticed and all documents and exhibits used at review certain administrative materials public meeting. the session," available to the public, and reports in advance of an open meet- ing,"the Legislature took steps to ensure that the work of those officials at the meetings could be focused and efficient " Boeltersu��p��pa�rts a lt��iall �m q�pe��i �m eet �n�g occv��os [Id.] At the same time, the SJC con- �p��Poi�4ed � do(,,,vme��ills �poslledj Iljl 11 u" V uuu� V uuu cluded that the Legislature specified that no opinion of a board member could be I'l1°,;;;; at o Ilvli jl °° °1I111U IIIIIII expressed in any documents circulated to a quorum prior to an open meeting. ... However inefficient this may rove for upon request, within ten days after ter an p Consequences of the Decision p q y f local bodies in certain circumstances,this By barring advance circulation to a board open meeting has taken place. G. L. c. is the balance that the Legislature has of written documents containing board 30A, § 22 (c), (e). Nothing in the open struck" [Id.at 241-242]. members' opinions, in strict compliance meeting law or the public records statute, The SJC concluded that the attorney however,precludes the board from prior . «. with transparency objectives of the open f generals interpretation is not supported meeting law, the SJC could have left disclosure, at least in these circum- by the plain meaning of the statute, and f stances.I board members wish to circu- boards no choice but to take time to read therefore is not accorded ... deference„ late documents containing such documents and perhaps line edit g board member [Id. at 242]. Unlike the lower court, opinions among a quorum in advance o however, the SJC did not "strike" the them during an open meeting,in addition p g q f o C o an open meeting,as here,prior and rela- attorney general's determination, but to,or instead of,verbal exchanges on the p g� agenda item. The added time for such tively contemporaneous public disclosure rather vacated that part of the lower court o those documents,where permissible,is decision. Instead the SJC noted "The document review during an open meeting f ' could impair the efficient conduct,careful necessary in order to comply with the Attorney General has represented that if verbal deliberation, and timely comple- open meeting law and to advance the we affirm the judges decision, she will statute's overall goal o romotin trans- amend her guidance and adjust her inter- tion of the business of a packed meeting g fp g g agenda. Imagine the burden to review a parency in governmental decision-mak- pretation of the open meeting law when resolving complaints" [Id.at 245,n. 11]. voluminous document compiled by sev- ing. [Id.at 243-244] In response to a question on the Attorney eral board members acting separately— The SJC s ad hoc attempt to provide General's Office website ("May the for example,a report to town meeting from an alternative to document review during individual evaluations of an employee a finance committee with each member a meeting itself, while it has no express reviewing aggregated into a comprehensive revlewg a different set of appropriations basis in the open meeting law,provides a evaluation?"),the AG now advises: for operating and capital budgets—and practical option. The SJC now seems to Members of a public body may create then the board as a whole having to suf- sanction the exchange of documents with individual evaluations and submit them ficiently absorb the material at the begin- board members' opinions (i.e., written for compilation into a master evaluation ning of a duly called meeting to carefully deliberations) outside of a duly posted to be discussed at an open meeting. To deliberate on it and make decisions. meeting, provided they are posted avoid improper deliberation, members But,in an apparent nod to the imprac- publicly. The SJC recognized that, must submit their evaluations to someone ticalities and inefficiencies of that option, heretofore,post-meeting public release of who is not a member of the public body— the SJC observed: writings shared among a quorum prior to for example, an administrative assistant The result here would have been convening in open meeting served to or executive secretary. The aggregated different if the board had made the cure an open meeting law violation of evaluation may then be distributed to individual and composite evaluations deliberating outside of an open meeting the members one of two ways: (i) at a publicly available before the open meet- [Id. at 237 ("typical remedy for such a properly noticed open meeting,or(ii)via ing. For example, the board could have violation is public release of the docu- public posting to a municipal website in a posted the evaluations on its Web site ments at issue")].Boelter now supports a manner that is also available to members and made paper copies available for conclusion that no open meeting law of the public,as long as paper copies are inspection at or about the time that the violation occurs at all, provided that also made available in the city or town evaluations were circulated among a deliberative documents are posted con- clerk's office. See Boelter v. Board of quorum of board members. Ordinarily, temporaneously with their circulation Selectmen of Wayland, SJC-12353, slip the board is required only to make the among the quorum. 28 MUNICIPAL ADVOCATE Vol.29,No.3 LAW Questions linger as to the breadth of judgment, or appraisal formed in the ease of communication through elec- application of this "cure" in advance of mind about a particular matter" [Id. at tronic media. That convergence is not, an open meeting. If Boelter sanctions 239]. Minor and non-substantive editing however,without rough edges. publicly posted opinions shared in writ- of a document by individual board mem- For example, the public records law ten documents by a quorum of a board, bers and subsequent circulation of the protects from disclosure"inter-agency or may a quorum engage in publicly posted edited document would likely fall short intra-agency memoranda or letters relat- email exchanges in advance of a duly of the sharing of opinions. But advance ing to policy positions being developed posted meeting? Would they be able to circulation to a quorum of a draft docu- by the agency" [M.G.L.Ch.4,Sec.7,cl. deliberate on items in an upcoming ment containing individual members' 26(d)]. The so-called deliberative policy agenda on a publicly available blog post substantive revisions may now be viewed exemption is intended to prevent prema- or Listserv? by a court as sharing of"views,judgments ture disclosure, scrutiny and criticism of These comments presume that Boelter or appraisals" proscribed by Boelter, draft policy documents and to facilitate would apply to the circulation to a quorum unless the revised document is posted careful policy development, vetting of of more than just employee evaluations publicly in advance of the meeting at alternatives, candid assessment of risks containing individual member opinions. which it is discussed. and benefits, and clear written articula- Consider Boelter's application to draft From a broader perspective, the once tion prior to discussion and adoption of a permit and licensing decisions,contracts, distinct regulatory schemes governing policy document by decision-makers. ordinances,bylaws and regulations,town public records and open meetings, and a Where board members participate in the meeting warrants, annual budgets and corresponding recognition of the development of policy documents,the u reports—to mention just a few of the difference between written m open meeting law's requirements .......... kinds of writings likely to go through and verbal communica- ;�� o r M t to make publicly available the written "deliberations" of a many successive revisions and that tions,have largely con- N " w., boards are expected to consider in the verged,fostered by they 'f ��` �� ,� board quorum,as interpreted course of ordinary municipal business. � �� & � In Boelter, may now sup- �' plant the public records pro- General's of this writing, the Attorney �� ,�� m�� p p p General s Office has applied Boelter to A� tection for documents that ) � find violations by circulating in advance reflect evolving intra-agency n a a of an open meeting the following: A� 7 policy positions. • A draft decision containing revisions ° �� The strictures of the open �,�„ meeting by a Belmont Planning Board member g law,as construed in Boelter, approving a site plan, distributed by may also lead to greater reliance on staff to the board(OML 2018-17); and delegation to staff to draft documents, • A spreadsheet of comparative build- and thus reduce the active participation of p p board members in document drafting. ing permit values prepared by and ��``�� with an opinion on the best valua- Ironically, to avoid violations of the open meeting law,reliance on profes- tion method for proposed construc- sional staff in developing policy tion,distributed by staff to the Groton documents at the expense of the Board of Selectmen(OML 2018-49); more hands-on participation of • A draft townwide strategic plan, pre- %,.� r citizen volunteer board mem- 11 ared b a consultant to the Brewster " p y � � bers would Coastal Advisory Council and 1 seem to atten- containing revi- uate the open sions submitted meeting law's separately by objectives of board members � transparency (OML 2018-58). in the deci- Additional cases s i o n-making may flesh out how process and broadly to construe accountability what constitutes an of decision- "opinion." Boelter makers. references a diction- ary definition of "opinion" as "a view, continued on page 30 MUNICIPAL ADVOCATE Vol.29,No.3 29 LAW continued from page 29 Practical Tips were either circulated in advance or ahead of a duly posted meeting, the • "It is not 'deliberation' when written discussed and used at an open meeting. document should be posted publicly on materials distributed to a quorum fall o Boards should assume that Boelter is the municipal website,with hard copies into one of two categories: first,purely relevant to more than just employee made available at the meeting. procedural or administrative materials evaluations. Therefore, individual o Boards should consider carefully the (such as agendas), and second, reports members should contribute their edits kinds of draft documents they are or documents to be discussed at a later and revisions to any document (exclud- willing to share publicly.Where written meeting, so long as such materials do ing procedural and administrative licensing or permitting decisions go not express the opinion of a board materials)to a staff person to hold or to through successive drafts, with the member" [479 Mass.at 240 (paraphras- compile into one document.This advice addition and deletion of substantive pro- ing definition of "deliberation" in presumes that a board is supported by visions by individual board members, M.G.L.Ch.30,Sec. 18)]. staff. Boards without staff support may premature disclosure and public • The attorney general advises that have to rely on the chair or another reaction may unduly influence a board's employee evaluations by individual member to collect the contributions of decision-making. Changes between board members be submitted to a staff the other members. Even this latter drafts and a final writing, if made member for compilation.The individual option would not be available to a three- publicly available,may subject a board evaluations, and/or the compilation, member board without staff support, to litigation risk. may then be held until the meeting, or since communication between any two circulated in advance to the board, individual board members would trigger o Boards should balance the burden of provided that they are publicly posted in a possible unlawful deliberation among reading,reviewing and editing a writing the latter case. The individual evalua- a quorum. at a duly called open meeting against tions would not necessarily need to be o If a board wishes to review a document, possible risks in premature exposure of released as public records unless they as substantively revised by individuals, draft writings by public posting. 30 MUNICIPAL ADVOCATE Vol.29,No.3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Theater License Renewal - Lexington Venue PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.14 SUMMARY: The Lexington Theatre Project, Inc. d/b/a Lexington Venue, has submitted an ap p lic atio n to renew their two theatre licenses for weekdays and Sundays. The current licenses expired on August 31, 2019. Fire inspection was completed and passed on August 29, 2019. SUGGESTED MOTION: Motion to approve the application and issue two theatre licenses to Lexington Theatre Project, Inc. d/b/a Lexington Venue, located at 1794 Massachusetts Avenue, for Cinema 1 and Cinema 2 to show mo vie s weekdays and Sundays from September 1, 2019 through August 31, 2020. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 9:05 p.m. ATTACHMENTS: Description Type ell, i /( r q NO ko 8 2019 a r TOXV Nill OF LE-4AINGTON rIit �Ik/F��(.•�iM S L E ur �} JiEi /� Y"S �� OFFICE Ni. �! /y♦ APPIL 09TK 2w APPIAGkTION FOR THEATRE 1ACENSE iM,ra e I e C t I'�ll C I I i S S L I C'S "T h.e"t t r e c e i i s e s t�() c s t a b,I i s I r'i,,i,I; (A Ill �g i,�' ..''"�.��. ,..y,yr�.,,�. .,:A ,'W��.r re., �."'��,�u ,.11 ;.,� 'W .�,„W �..'�.�w ,,e r„ 'w wa C .� �, "�,� with Ar� a' .C�o.,„.�k .:7w� „ r r.er .w o w r r� � . r.n wr ✓. cl I�. r , 0� lxr/. '�'j AP �.. w Po?A L4 4p ............... ......................... ...... ......... ....... ........ 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Ll"I",lkli\I L' A-�11)D 1��L'�S S . i v e,W .,n. r .,,.0 J.,r MA E w. + 11 iA ua x, r ^ yam. �h d�i.. em r�•e �fr efi fin,.,n..,� u M eepa+,v..r -nwr.mn e.nmar v am rr r,vu„ .:..,,re.an xlnrnr nr+rrnnrr nrarmmm�on-. .n rnm vun,a ne ee.w..u,e..r✓ uu u.0 u.e,. x»h�remr rr:wnre,�rv-n -u-nxr-nnr mu r,xan rr♦r♦,a.....>...r.,r,ra♦r.aer♦♦♦♦...r.........♦nr♦rrw>r♦r♦r.a.......«..nrrna n.rr v ♦arer..nr♦r,............... .r v.v..v e♦ar n .... r ♦a+r.r..., f"edei-,-,d Identification No. or w Submit o Selectmeri^s _ "l ; llle(atre (p(,--,w,,3ble to To%vn of f-exim-ytoll) Check- for S 160.001" Workers" -tea o .� i o o � anc �°,. s av „r, w . ,t . `CIS Ol .gym AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Committee Reappointments & Resignations PRESENTER: ITEM NUMBER: Doug Lucente, Chair I.15 SUMMARY: Reappointments Community Preservation Committee: -David Horton -Jeanne Krieger -Joe Pato Resignation Lexington Council for the Arts: The Board is being asked to accept the resignation of Rebecca McGowan from the Lexington Council for the Arts. The Board extends its thanks and appreciation to Ms. McGowan for her time and effort in serving the Lexington Community. SUGGESTED MOTION: Motion to reappoint David Horton, Jeanne Krieger and Joe Pato to the Community Preservation Committee representing the Board of Selectmen for a two year term respectively to expire June 30, 2021. Move to accept the resignation of Rebecca McGowan from the Lexington Council for the Arts effective immediately. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 9:10 P.M. ATTACHMENTS: Description Type F) Resignatiori.I etter R.,IvIcCowan. Rackup Material From: Rebecca McGowan To: selectmen"s Subject: arts council resignation Date: Sunday,September 1,2019 10:38:52 AM iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillI Dear Board of Selectmen, I've been pleased to be a member of the Arts Council for the past several years, and I'm writing to resign my membership this fall. I've also informed the chair Seetha Ramnath and the clerk's office. Thank you. Sincerely, Rebecca McGowan Rebecca McGowan RebeccaMcGowanDance.com Non-Competitive Irish Dance in Arlington/Cambridge From the Floor: A Visual Album of Irish Dance and Music, now available! Rising Step Boston Irish Dance Company AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Proclamations PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair I.16 SUMMARY: The Board is being asked to approve and sign a proclamation in honor of the 100th birthday of Lions Club of Lexington member and Life Member, Lewis R. Aro nin. Mr. Aro nin has been a resident of Lexington for almost 52 years and has been a member of the Lions Club of Lexington for 50 years. The Board is being asked to approve and sign a proclamation for the Daughters of the American Revolution in recognition of Constitution Week. The annual c eleb ration takes place the week of September 17th- September 23rd in accordance with Public Law 915. The Board is being asked to approve and sign a proclamation for the Lexington Symphony's 25th Anniversary. The Symphony is a group of musicians and supporters who interact with the Lexington community through performances, workshops, concerts, and an educational outreach program. The Board is being asked to approve and sign a proclamation in honor of Lexington High School graduate, Chris Shaw, being called up to the San Francisco Giants. Mr. Shaw was promoted to the b as eb all major leagues from the Sacramento River Cats on September 1, 2019. SUGGESTED MOTION: Move to approve and sign the proclamations. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 9:15 p.m. ATTACHMENTS: Description Type F) 20191 4-.,wis Aronin's 100th.Bifthday Proclarrution. l3ackup Material F) 2019 DAR C'.1bristitution.Week R-oclarnation. I M.atleri.al F) 20191 Lxiin.gton Syrriph.ony'Is 25-th.A,.ririiver�;ary.1.3r(:�)clar.tvitliorI I kackup M.aterial F) 2019 Clris ShaWs 1.1n.)rriotion.to major Leaguel..Ials,el-)<all'Feaaftll. ft.)Clarrufion. 1.3ac,,kup Material WP h 6 Tobin of lexingtoup '-ffla'5.5arbU.5ett'5 OFFICE OF SELECTMEN PROCLAMATION Whereas: Lewis R. Aronin celebrated his 100" birthday on August 4, 2019, surrounded by family and friends; and Whereas: he married his true love, Eleanor, and together they lived in Lexington,where they raised two children Marlene and Terry; and Whereas: he has lived in Lexington for almost 52 years; and Whereas: he graduated from the Massachusetts Institute of Technology in 1940, with a Bachelor of Science Degree in Physics; and Whereas: he is a member of 85+ Lifestyle Leaders—a group of people 85 and older, including many alumni and spouses who delve into topics such as: age-friendly design, caregiving, and use of technology; and Whereas: at the age of 96,he was instrumental in the creation of the AgeLab at MIT and for three years,he served as a volunteer for the AgeLab; and Whereas: he has been an active and dedicated member and volunteer for the Lions Club of Lexington for 50 years, is a Life Lion, and has been a recipient of the Melvin Jones Fellowship Award; and Whereas: he was a distinguished professional with careers at: the Waltham Watch Company, the MIT Metallurgical Project, and Nuclear Metals. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts, do hereby recognize Lewis R. Aronin on the occasion of his one hundredth birthday on August 4, 2019, and thank him for his many years of service to the Lexington community, as he enters into his second century. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 9th day of September. DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI MARK D.SANDEEN J tw 'l Town of lextngton' '-ffla.9'5arbU.5ett'5 APRIL[Ir ; OFFICE OF SELECTMEN wa PROCLAMATION WHEREAS: Our Founding Fathers, in order to secure the blessings of liberty for themselves and their posterity, did ordain and establish a Constitution for the United States of America; and WHEREAS: it is of the greatest importance that all citizens fully understand the provisions and principles contained in the Constitution in order to effectively support, preserve and defend it against all enemies; and WHEREAS: the two hundred and thirty second anniversary of the signing of the Constitution provides a historic opportunity for all Americans to remember the achievements of the Framers of the Constitution and the rights, privileges, and responsibilities they afforded us in this unique document; and WHEREAS: the freedoms guaranteed to American citizens should be celebrated by appropriate ceremonies and activities during Constitution Week, September 17 through 23 as designated by proclamation of the President of the United States of America in accordance with Public Law 915. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of Lexington, Massachusetts, do hereby proclaim the week of September 17 through 23 as Constitution Week and urge all citizens to reflect during the week on the many benefits of our Federal Constitution and the privileges and responsibilities of American Citizenship. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 9th day of September 2019. DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI MARK D.SANDEEN J tw jl I I AP E0bin of lextugton, Ala.5.5arbu.5ett,5 AN&Er OFFICE OF SELECTMEN PROCLAMATION Whereas: The Lexington Symphony is celebrating its 25"Anniversary season; and Whereas: the Lexington Symphony was founded in 1995 by conductor Hisao Watanabe and a group of dedicated musicians and supporters, committed to maintaining a grassroots community spirit while producing high-quality performances; and Whereas: connecting to the community is at the heart of Lexington Symphony's mission and approach. With a passion for educating younger generations about classical music, the Symphony presents workshops and concerts for children and offers an educational outreach program for third and fourth graders, Orchestrating Kids Through ClassicsTM, which has received accolades from parents,kids, and teachers alike; and Whereas: each of Lexington Symphony's classical concerts are preceded by a Conductor's Talk by Music Director Jonathan McPhee, in which he explores the thoughts of the composers and the history behind the music in a way that illuminates the listening experience to follow; and Whereas: Lexington Symphony is a professional orchestra of accomplished musicians who share a passion for classical music, a commitment to community engagement, and a commitment to exacting standards of performance; and Whereas: Lexington's cultural life is immeasurably enrichened by the dedication and accessibility of the Lexington Symphony. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of Lexington, Massachusetts, do hereby proclaim September 28, 2019 as Lexington Symphony Day in the Town of Lexington and urge all citizens to celebrate Lexington Symphony's twenty-five years of dedicated service to the community; DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI MARK D.SANDEEN 17, WP h Town of lexingtonp -ff1a.5.5arbU5ett.9 3 OFFICE OF SELECTMEN PROCLAMATION Whereas: Christopher "Chris" James Shaw, a 5th generation Lexingtonian, attended Fiske Elementary School, Diamond Middle School and graduated from Lexington High School in 2012; and Whereas: Chris developed a dedication to, and a love of, baseball at a young age playing for Lexington Little League, including on the 2005 Bay State League Championship Team and was also selected to play on an Eastern Massachusetts 12 year old All Star Team that competed in Cooperstown,NY; and Whereas: Chris went on to play baseball at Lexington High School, earning several accolades, including being named a 4-year Middlesex League All-Star, a Boston Globe Newspaper All-Scholastic Athlete, a Boston Herald Newspaper All-Scholastic Athlete, and was drafted in the 26th round of the 2011 Major Leaguer Baseball (MLB) Draft by the New York Mets at 18 years old; and Whereas: Chris went on to play baseball at Boston College making the All-ACC Team in his Sophomore and Junior years and also played for the Chatham Anglers in the Cape Cod Summer League and was voted the top New England Prospect. He was also voted to the Preseason All-America Team in 2015 and was drafted in the Vt round of the 2015 Major League Baseball (MLB) Draft by the San Francisco Giants; and Whereas: Chris has been one of the San Francisco Giants top 4 prospects for the past 3 seasons and was called up to the San Francisco Giants Major League Baseball team on August 31, 2018, and again on September 1, 2019, and will have the opportunity to play Major League Baseball in the beloved Fenway Park in Boston, Massachusetts versus the Boston Red Sox on September 17, 18 and 19, 2019; and Whereas: Chris was described by one of his former coaches as having the talent, the tools and the temperament to succeed in Major League Baseball. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts, do hereby recognize Christopher James Shaw and name Wednesday, September 18, 2019 as "Chris Shaw Day" in the Town of Lexington and encourage residents of all ages to work hard and follow their dreams. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 9th day of September. DOUGLAS M.LUCENTE,CHAIRMAN JOSEPH N.PATO SUZANNE E.BARRY JILL I.HAI MARK D.SANDEEN AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Minutes PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.1 SUMMARY.- The minutes of the fo llo wing meeting dates are ready for your review and approval: • May 6, 2019 • May 15, 2019 Summit • May 20, 2019 • May 25, 2019 The minutes of the fo llo wing Executive Sessions are ready for your review and approval: • May 6, 2019 • May 20, 2019 SUGGESTED MOTION: Move to approve the minutes of: • May 6, 2019 • May 15, 2019 Summit • May 20, 2019 • May 25, 2019 Move to approve but not release the Executive Session Minutes of: • May 6, 2019 • May 20, 2019 FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 ATTACHMENTS: Description Type F) May 6,201.9130S Backup Mllateilal F) Mll ay 1.5,2019 SLI tim-nit,rev 1.3,-t(..,,kup IVIlaterial F) May 20,201.9 BOS Backup Material F) VII ay 25,2019 BOS 1.3alckup VI[aterial Page 1 of 9 May 6, 2019 Selectmen's Meeting May 6, 2019 A meeting of the Lexington Board of Selectmen was called to order at 6:35 p.m. on Monday, May 6, 2019 in the Selectmen's Meeting Room of the Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai; and Mr. Sandeen were present as well as Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager and Ms. Katzenback, Executive Clerk. Executive Session Upon a motion duly made and seconded, by roll call the Board of Selectmen voted 5-0 to go into Executive Session under Exemption 3 to discuss strategy with respect to collective bargaining and under Exemption 6 to consider the purchase exchange lease or value of real property, Further, Mr. Lucente declared that an open meeting discussion may have a detrimental effect on the bargaining and negotiating positions of the Town. Ms. Barry recused herself from the discussion under Exemption 3 as her husband is an employee of the Town. The Board returned to open session at 7:24 p.m. Mr. Lucente made a statement to the public that in 2017 the Board of Selectmen signed an Inclusivity Proclamation. Mr. Lucente said the Board reminds our entire community that our Town leaders are committed to making Lexington a welcoming, inclusive and safe community for everyone. Public Comment Valerie Overton, 25 Emerson Garden, expressed concern about a recent racial incident. Bob Pressman, 22 Locust Avenue, stated he would like to see all people treated with dignity and respect. Selectman Concerns and Liaison Reports Ms. Hai said the Munroe Center for the Arts is hosting a Climate Change fundraiser on May 18, 2019. She stated the Permanent Building Committee's meeting last week was a working session on the Integrated Building Design & Construction Policy. She reported on the recent the Hosmer House Reuse Study Committee meeting to hear community feedback. Mr. Pato stated he,Ms. Hai and Mr. Sandeen attended the MAGIC Legislative Breakfast on Friday May 3, 2019. He reported that the Parking Management Group (PMG) met on May 2, 2019 as a part of their continued effort to explore ways to improve the parking inventory in the town center. A working group is going to be formed to look further into to parking discount programs for seniors among other issues. Page 2of9 May 6, 2019 Ms. Barry reported she and Mr. Malloy met with Anne Eccles, Historic Districts Commission Chair, to review the status of the Historic Districts Commission Ad Hoc Ch. 447 Revisions Study Committee. Mr. Sandeen said the Intergovernmental Panel on Biodiversity and Ecosystem Services (IPBES), a group who assesses the state of biodiversity, recently released a report stating biodiversity is declining faster than at any time in human history. Mr. Sandeen stated residents have expressed concern what impact this decline may have on the forestry in Lexington. Town Manager er Report Mr. Malloy stated that a discussion regarding the Zagster Bikes will come to an upcoming Board of Selectmen meeting in order to discuss a temporary location for the Bike Share while the Visitors Center is under construction. Liquor License- Change of Manager-Lexington Mexican Restaurant Group,Inc. d/b/a Tio Juan's Margaritas Mr. Lucente stated that Tio Juan's Margarita's Restaurant has submitted all the necessary paperwork to request approval for a change of manager on the All Alcoholic Common Victualler Liquor License. The proposed manager, Kevin Richardson, submitted his Alcohol Awareness Training Certificate and completed the required CORI check. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the application reflecting a change of manager and issue an All Alcoholic Common Victualler Liquor License to Lexington Mexican Restaurant Group, Inc. d/b/a Tio Juan's Margarita's Restaurant located at 438 Bedford Street reflecting the same. West Metro HOME Consortium Sub-Recipient Agreement Ms. Rust, Regional Housing Services, explained the agreement between the Town of Lexington and the West Metro HOME Consortium is a standard agreement which sets forth the terms and conditions under which the Member Communities will become the recipient of HOME Investment Partnership Program funding. Upon a motion duly made and seconded, the Board of Selectmen vote 5-0 to approve the HOME Sub-Recipient Agreement as proposed; and further, to authorize the Town Manager to execute the agreement. Review of 2018 and Preview of 2019 Farmers' Market Leslie Wilcott-Henry, Lexington Farmers' Market(LFM) Board of Directors President, explained LFM has grown since its founding in 2005 to include three distinct markets held throughout the year: the summer market, started in 2005, the Thanksgiving FEASTival started in 2010 and the Small Yet Mighty Winter Market, started in January 2016. Page 3of9 May 6, 2019 Ashley Wenger,LFM Market Manager provided a summary of the 2018 Farmers Market and what is coming for the 2019 Farmers Market. Ms. Wenger said the LFM summer market opening day will be on Tuesday, May 28, 2019. The market will be welcoming new vendors as well as six Lexington residents/businesses participating as farmers and vendors. The LFM will be working with a food rescue service to donate unsold food from the market to organizations working in support of those in need of food assistance. Farmers' Market Winery License Request- 1634 Meadery Mr. Lucente said 1634 Meadery has submitted all the necessary paperwork for a special license to sell wine and serve samples of wine at the Lexington Farmers' Market. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a special license for 1634 Meadery to sell wine and serve samples of wine at the Lexington Farmers' Market on Tuesdays for the 2019 season from May 28 - October 29, 2019 at the Farmers' Market grounds, Mass Avene and Fletcher Avene. One-Day Liquor License Request - Beer Garden at Discovery Day Mr. Michelson explained the Lexington Retailers Association requests a One-Day Liquor License for a Beer Garden on May 25, 2019 in a cordoned off area on Muzzey Street during Lexington Discovery Day. He explained that Berman's liquors will supply TIPs certified servers to man the booth.Mr.Berman provided an overview of the booth setup and the procedures in place for serving the beer. Mr. Michelson stated the Lexington Retailers Association has coordinated with the Department of Public Works, Police Department, Fire Department and Town Managers Office to review event setup and permit requirements. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One-Day Liquor License for the Lexington Retailers Association for the purpose of a beer garden within a cordoned off area at the end of Muzzey Street at Massachusetts Avenue during Lexington Discovery Day, on Saturday, May 25, 2019 from 11:00 a.m. to 3:00 p.m. Approve and Sign Conservation Restriction and Access Parking Easement for 45, 55, 65 Hayden Avenue Ms. Mullins, Conservation Director, explained the purpose of the expanded Conservation Restriction is to assure that an additional 2.287 acre portion of the site, will be maintained in a natural, scenic, and an undeveloped condition in perpetuity for its conservation values. She said the purpose of the Access and Parking Easement is to grant a nonexclusive easement for vehicular access on, over, and across a portion of the 45-55-65 Hayden Avenue Property running from Hayden Avenue to Hayden Woods during daylight hours and for the right to park vehicles in four parking spaces located near Hayden Woods trailhead. Page 4of9 May 6, 2019 She said the Conservation Commission, who is the Grantee, voted to accept the Conservation Restriction during their February 25, 2019 Conservation Commission Meeting and the Access and Parking Easement during their April 29, 2019 Meeting. Upon a motion duly made and seconded the Board of Selectmen voted 5-0 to approve and sign the Conservation Restriction between The Hayden Science Center Condominium Trust and the Conservation Commission. Upon a motion duly made and seconded the Board of Selectmen voted 5-0 to approve and sign the Parking and Access Easement between The Hayden Science Center Condominium Trust and the Town of Lexington. Review Finance Policy Summit Topics Ms. Barry recused herself for the discussion regarding Other Post-Employment Benefits (OPEB) as her husband is an employee of the Town. Mr. Malloy provided an overview of the agenda items for the May 15,2019 Summit Meeting being held with the Board of Selectmen,Appropriation Committee, Capital Expenditures Committee and the School Committee. He explained the agenda will include the following topics: Current Fiscal Policies, Personal Property Tax Discussion, Other Post-Employment Benefits (OPEB), 2014 Policy Review, Proposition 2 1/2 - Discussion on the level of taxation- utilizing the maximum under Proposition 2 1/2 vs. growing excess levy capacity and Capital Expenditure Policy Discussion. Green Burial Fees Mr. Pinsonneault explained the proposal to add a Green Burial section to the Westview Cemetery Rules and Regulations and stated Green Burial fees are proposed to remain the same as the current burial fees. The Board asked to have the proposed Green Burial Policy item 2 be amended to clarify that concrete vault/liners as cited in Section VIII of the Westview Cemetery rules and regulations shall not apply to green burials. Upon a motion duly made and seconded the Board of Selectmen voted 5-0 to approve the proposed rules for Green Burials, as amended,be included as section IX in the Rules and Regulations of the Westview Cemetery; and further establishing that the fees for Green Burials will be the same as all other burial fees. Goal Setting Discussion Mr. Malloy discussed the proposal to change the format of the Board's goal setting session by using a facilitator to conduct these sessions. He explained the facilitator would hold information gathering sessions with the Chairs of the major Boards/Committees/Commissions, a separate session with the Senior Management Team and then produce an initial report that would be forwarded to the Board of Selectmen prior to the Goal Setting meeting. This report would provide Page 5 of 9 May 6, 2019 the Board insight into the priorities of Boards/Committees/Commissions and the Senior Management Team to allow the Board to take these thoughts into consideration when developing the goals the Board wants to establish. Mr. Malloy explained the Shire TIF fund could be a source of funding to pay the cost to use Novak Consulting Group to perform this facilitation. General Board discussion ensued. The Board was in favor of using a facilitator for goal setting. Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the proposal with Novak Consulting Group, as amended to remove the visual facilitator cost, to undertake a goal setting process as provided in their proposal and to authorize the use of the Shire TIF fund for the contract. Annual Town Meeting Recap Mr. Malloy gave the Board a summary of the Senior Management Team's discussion related to items that were approved at the Annual Town Meeting and the Senior Management Team's overview of where various projects and programs stand in regard to implementation. Mr. Lucente asked the Board for any recommendations that might enhance the Town Meeting process. Mr. Pato suggested there be structured support availed to Citizens who want to bring an article to Town Meeting. Ms. Barry commented that a process, such as an annual training session or a check list, could be offered to educate citizens on the process of citizen petitions. Mr. Pato said consideration should be made to scheduling an additional Town Meeting, such as a fall meeting, as a standard along with the Annual Town Meeting. Mr. Lucente said he feels motions should be ready in order for an item to be included on the warrant. Ms. Barry said it is important to address how major zoning items are brought to Town Meeting. Banner Policy Mr. Malloy asked for Board feedback on the proposed banner policy. The Board asked to have the reference to sponsorship clarified. The Board requested the policy be brought back to a future meeting after the Historic Districts Commission, Center Committee and Tourism Committee have reviewed and commented on the policy. Town Manager er Appointment Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town Manager's appointment of Katie Flynn as an Alternate Member of the Historical Commission. Town Celebrations Request for Use of Battle Green and Parade - Memorial Day Celebration Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the request of the Town Celebrations Committee for Memorial Day that includes a parade as well as ceremonies on the Battle Green, as outlined in their letter dated April 25, 2019. Page 6of9 May 6, 2019 Battle Green Request- Lexington Lodge of Elks #2204 Flag Day Ceremony Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Lexington Lodge of Elks #2204 request to use the Battle Green for the purpose of the annual Flag Day Ceremony to be held on Friday, June 14, 2019 at 6:30 p.m. Selectmen Committee Appointments & Resignations •o Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the resignation of Thomas O. Fenn from the Historic Districts Commission effective July 30, 2019. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the resignation of Doug Lucente from the Ad Hoc Crematory Study Committee effective immediately. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Suzanne Barry to the Ad Hoc Crematory Study Committee effective immediately. Review Selectmen Liaison Assignments The Board of Selectmen reviewed the liaison assignments as proposed. The resulting list is appended to these minutes. Consent Agenda • Approve and Sign LexPride Proclamation Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the LexPride Proclamation. • Placement of Flags at Memorial Plaques on Battle Green for Memorial Day Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the placement of flags at the memorial plaques around the Battle Green in memory of the men from Lexington who perished in WWI. If approved, they would like to place their flags on the morning of Friday, May 24, 2019, and remove them the morning of Tuesday, May 28, 2019. • Approve One-Day Liquor Licenses Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One-Day Liquor License for The Dana Home Foundation to serve beer and wine at their 2019 Dana Home Foundation Awards Ceremony being held at the Lexington Community Center, 39 Marrett Road, on Wednesday, May 22, 2019 from 6:00 p.m. to 8:00 p.m. Page 7of9 May 6, 2019 Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve three One- Day Liquor License for Spectacle Management to serve beer and wine in the lobby of the Cary Memorial Building, 1605 Massachusetts Avenue, at the following events: Preet Bharara Lecture, Wednesday,May 22,2019 7:30 p.m. to 10:30 p.m.; Jake Shimabukuro,Wednesday,June 19,2019 7:30 p.m. to 10:30 p.m.; and The Righteous Brothers, Sunday, August 11, 2019 3:00 p.m. to 6:00 p.m. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a One-Day Liquor License for The Community Endowment of Lexington to serve wine at their Grant Award Celebration being held at the Lexington Community Center, 39 Marrett Road, on Tuesday, June 1 1, 2019 from 5:30 p.m. to 8:45 p.m. Adjourn Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at 10:16 p.m. A true record; Attest: Kim Katzenback Executive Clerk Page 8of9 May 6, 2019 Board of Selectmen Committee Liaison/Member Assignment May 6,2019 20/20 Vision Committee Joe Pato Bicycle Advisory Committee Joe Pato Board of Library Trustees Executive Board Joe Pato Commission on Disability Joe Pato Community Preservation Committee Joe Pato Comprehensive Plan Advisory Committee(CPAC) Joe Pato Lexington Community Coalition Joe Pato Policy Manual Committee Joe Pato Residential Exemption Policy Study Committee(Ad Hoc) Joe Pato School Master Planning Advisory Committee Joe Pato Sustainable Lexington Committee Joe Pato Tax Deferral and Exemption Study Committee Joe Pato Board of Library Trustees Executive Board Suzie Barry Council on Aging Suzie Barry Crematory Study Committee(ad hoc) Suzie Barry Design Advisory Committee Suzie Barry Fund for Lexington Board Suzie Barry Hanscom Area Towns Committee Suzie Barry Historic Districts Commission Ad Hoc Ch.447 Revisions Study Committee Suzie Barry Lexington Housing Assistance Board(LexHAB) Suzie Barry Monuments and Memorials Committee Suzie Barry Policy Manual Committee Suzie Barry Recreation Committee Suzie Barry Youth Commission Suzie Barry Energy Conservation Committee Doug Lucente Fund for Lexington Board Doug Lucente Town Report Committee Doug Lucente Town Seal Committee Doug Lucente Battle Road Scenic Byway Committee Jill Hai Council for the Arts Jill Hai Economic Development Advisory Committee Jill Hai Grain Mill Alley Steering Committee Jill Hai Human Rights Committee Jill Hai Lexington Center Committee Jill Hai MAGIC Jill Hai Munroe Center for the Arts Board Jill Hai Special Permit Residential Development Zoning Bylaw Amendment Committee(ad hoc) Jill Hai Page 9of9 May 6, 2019 Stone Building Feasibility/Re-Use Committee(ad hoc) Jill Hai Board of Selectmen Committee Liaison/Member Assignment May 6,2019 Tourism Committee Jill Hai Town Celebrations Committee Jill Hai 2020 Vision Committee-ECIL(communications) Mark Sandeen Board of Health Mark Sandeen Communications Advisory Committee(CAC) Mark Sandeen Comprehensive Plan Advisory Committee(CPAC) Mark Sandeen Economic Development Advisory Committee Mark Sandeen Greenways Corridor Committee Mark Sandeen Housing Partnership Board Mark Sandeen Noise Advisory Committee Mark Sandeen Permanent Building Committee(PBC) Mark Sandeen Transportation Advisory Committee Mark Sandeen Tree Committee j Mark Sandeen Summit Meeting Board of Selectmen, School Committee, Appropriation Committee, Capital Expenditures Committee May 15, 2019 A Summit was held on Wednesday, May 15, 2019 at 7:00 p.m. in the Hadley Public Services Building Cafeteria, 201 Bedford Street. Board of Selectmen (BOS): Mr. Lucente, Chair; Mr. Pato; Ms. Barry, Ms. Hai; and Mr. Sandeen were present along with Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager, Ms. Kosnoff, Assistant Town Manager for Finance ; Ms. Hewitt, Budget Officer and Ms. Katzenback, Executive Clerk. Also present: School Committee (SC) members: Ms. Jay, Chair; Ms. Colburn; Mr. Bokun; Ms. Sawhney. Appropriation Committee (AC) members: Mr. Parker, Chair; Mr. Bartenstein; Ms. Basch; Mr. Levine; Mr. Michelson; Mr. Nichols; Mr. Neumeier, Mr. Padaki and Ms. Yan. Capital Expenditures Committee (CEC) members: Mr. Lamb, Chair; Mr. Kanter; Ms. Beebee; Mr. Cole and Mr. Smith Mr. Lucente called the meeting to order at 7:01 p.m. as did the other committees. Mr. Lucente explained that, due to the nature of the meeting, no public comment would be taken. Ms. Barry indicated she would be recused from any OPEB policy discussion as her husband is an employee of the Town; she would participate in the other discussions surrounding policy. Discussion- Finance Policies Ms. Kosnoff said the Summit is intended to be a kick-off and provided an overview of current Fiscal Policies, Personal Property Tax, Other Post-Employment Benefits (OPEB), Proposition 2 1/2 - Discussion on the level of taxation- utilizing the maximum under Proposition 2 1/2 vs. growing excess levy capacity and Capital Expenditure Policy. She explained the Town has had a general framework on developing the budget, but this has not been a written policy or guideline to guide management in developing the budget. The anticipated outcome is to generate a more formalized process to ensure expectations are being met and to reduce conflict. Ms. Kosnoff said the Financial Goals and Objectives include developing a fiscally responsible, balanced budget each fiscal year; avoiding the need for an operating override; establishing and maintaining adequate levels of fiscal reserves; prioritizing investments in the Town's physical assets in a way that minimizes operating expenses and maximizes the useful life of the assets; stabilizing the year-over-year fluctuation in residential tax bills; and maintaining the Town's AAA bond rating. Mr. Malloy explained the issues involved with Personal Property new growth. He reviewed potential actions for consideration. Ms. Kosnoff said there is a need to review policy on future use and funding of the Capital Stabilization Fund including a focus on funding a potential High School reconstruction projects. She noted that Other Post-Employment Benefits (OPEB); Capital Planning & Debt Management; and Police Station Construction Future Debt Exclusions are additional Financial Policies and Guidelines will be discussed. Each member of the Capital Expenditures Committee, School Committee, Board of Selectmen and Appropriation Committee was given time to comment on the presentation. Ms. Kosnoff explained Staff will meet individually with Boards and Committees to receive feedback on fiscal policies and guidelines. Next, the policy and guideline documents will be drafted by staff with input from boards and committees. It is planned to have the documents presented at the Fall Summit meeting accompanied by supporting financial projections. The goal is to have Staff, Boards and Committees agree on financial policies and guidelines to be used over the next 5-10 years, with periodic check-ins as needed. Ms. Kosnoff stated upcoming Summits will include discussions considering methods of setting the Tax Rate reviewing the effect on revenue, tax bills, equity, fiscal reserves and flexibility as well as discussions on uses of Free Cash. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at 8:40 p.m. The Capital Expenditures Committee, School Committee and Appropriation Committee subsequently adjourned. A true record; Attest: Kim Katzenback Executive Clerk Page 1 of 5 May 20, 2019 Selectmen's Meeting May 20, 2019 A meeting of the Lexington Board of Selectmen was called to order at 6:30 p.m. on Thursday, May 20, 2019 in the Selectmen's Meeting Room, Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms.Hai;and Mr. Sandeen were present as well as Mr.Malloy,Town Manager;Ms.Axtell,Assistant Town Manager; and Ms. Katzenback,Executive Clerk. Executive Session Upon a motion duly made and an by roll call,the Board of Selectmen voted 4-0 to go into Executive Session under exemption 3 to discuss strategy with respect to collective bargaining and under exemption 6 to consider the purchase exchange lease or value of real property,Further,Mr. Lucente declared that an open meeting discussion may have a detrimental effect on the bargaining and negotiating positions of the Town. Ms. Barry recused herself from the discussion under Exemption 3 as her husband is an employee of the Town. The Board returned to open session at 7:01 p.m. Public Comment Lee Sillen, 6 Muster Court,Fiske Common Trust, expressed concern regarding discussions on the Fiske Common easement. Mr. Sillen said the Condominium Board is willing to continue conversations with the Town regarding the easement. Edward W. Murphy, 14 Muster Court, supported the comments of Mr. Sillen. Arthur Barbera, 14 Seaborn Place, Fiske Common Condominium Board member, asked if the easement issue between the Town and the Fiske Condominium Association was settled because it was listed on the agenda to be discussed in the earlier May 20, 2019 Board of Selectmen Executive Session. Mr. Lucente explained the Executive Session on that topic was merely a preliminary discussion of the Board of Selectmen. Selectmen Concerns and Liaison Reports Ms. Hai reported the SPRD meeting scheduled for June 19, 2019 at 8:00 a.m. will be a panel discussion. She said Race Amity Day is Sunday, June 9, 2019; in addition she stated there are a host of events being held for Memorial Day weekend which are listed on the Town Celebrations Committee webpage. Ms. Hai noted that there will be a Hosmer House Stakeholders meeting on May 21, 2019 to discuss and get input on the future of the Hosmer House. Mr. Pato said he attended the lunch time walks during Bike, Walk and Bus week that was held last week. In addition,he announced that Lexington Goes Purple events are being held on June 8-9, 2019 to raise community awareness of Alzheimer's disease. Mr. Lucente noted several members of the Board of Selectmen were in attendance at the Holi Festival of Colors which was held on June 18, 2019 at Hastings Park. Ms. Barry stated the Board as a part of their commitment to Mental Health issues attended QPR training (question,persuade and refer)training,which is suicide prevention training in a joint session with the School Committee on April 30, 2019. She announced the Hanscom Area Towns Committee will meet on Page 2of5 May 20, 2019 Thursday, June 23, 2019 in Lincoln and the agenda will include a bicycle and pedestrian safety round table. In addition, she announced the annual Department of Public Works day is being held on May 23, 2019 with activities for all at the Samuel Hadley Public Services Building. Mr. Sandeen said the Communications Advisory Committee (CAC)will be coming before the Board soon to discuss the RCN contract which is due to expire June 30, 2019. Mr. Sandeen said Lexmedia won first place in a national media competition. Town Manager Report Mr. Malloy stated the Town received notice of two grants from the Massachusetts Cultural Council being awarded: • $200,000 for the replacement of the windows of Munroe Center for the Art • $200,000 for improving accessibility at the new Visitor's Center. Mr. Malloy said the group LexPride has submitted a request to put up pole banners for Pride Month in June. These banners have been reviewed by the Historic Districts Commission. Mr. Malloy stated that in June the Board will be hearing from the proponents of a friendly 40B development project at the former nursing home on Emerson Gardens Rd. Fiscal Year 2019 Third Quarter Financial Report Ms. Kosnoff, Assistant Town Manager for Finance; and Ms. Hewitt, Budget Officer presented the 3rd Quarterly Financial Report update and an overview of the Town's Revolving Funds to provide a year-to- date analysis of revenues and expenses (as of March 31, 2019)as well as Water, Sewer, and Recreation/Community Program Enterprise Fund and Revolving Fund balances. Ms. Kosnoff explained that revenue collections were largely in line with estimates. As of March 31, 2019, 76.56% or$171,389,787 of total estimated revenue for FY2019 ($223,870,118)had been collected. The majority of revenue (82.8%) is received from Property Tax receipts, which have recorded 74.25% of budgeted levels for the first three quarters. Ms. Kosnoff stated that as of March 31, 2019, 64.90% of the FY2019 General Fund budget of $208,028,555 has been expended and 69.47%has been expended or encumbered. Expenditures represent actual payments made for goods and services and encumbrances are reservations of budgets for goods or services ordered but not yet paid in FY2019. Ms. Kosnoff indicated that as of March 31, 2019, 64.4% or$15,263,079 of total estimated revenue for FY2019 ($23,705,866)had been collected. As of March 31, 2019, 69.8% of the FY2019 Enterprise Fund budgets of$22,251,264 has been expended and 73.1%has been expended or encumbered, leaving $5,992,316 of the budget available, which will be available for spending in the 4th quarter. In addition, Ms. Kosnoff reviewed a proposal to update the Tax Bill which would include a section with Supplemental Tax information. Joint Meeting-Board of Selectmen and Ad Hoc Residential Exemption Policy Study Committee At 7:50 p.m. a joint meeting of the Board of Selectmen and the Ad Hoc Residential Exemption Policy Study Committee was called to order. Page 3of5 May 20, 2019 Mark Andersen provided a brief summary of the Ad Hoc Residential Exemption Study Committee's Final Report to the Board of Selectmen regarding the Committee's research of evaluating residential property tax exemptions. He explained the Committee had round tables,two public hearings, did an extensive survey and collected a broad background of data. Mr. Andersen presented three recommendations from the Ad Hoc Residential Exemption Study Committee: 1) Lexington not adopt the Massachusetts residential exemption at this time; 2)Develop a proposal for a means tested and or age based residential exemption for community consideration; and 3) Promote awareness of existing programs such as tax deferrals exemptions in the Massachusetts senior circuit breaker tax credit. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the report of the Ad Hoc Residential Exemption Policy Study Committee. Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to close the Joint meeting at 9:00 p.m. The Ad Hoc Residential Exemption Policy Study Committee voted the same. Ad Hoc Crematory Committee Update and Proposed Committee Charge Ms. Barry updated the Board with the Ad Hoc Crematory Study Committee progress to date. She said the Committee met on Wednesday, May 8t, 2019 at which they reviewed what was heard at town meeting, reviewed and discussed the items that are left to do to get to the final report;assigned the items to committee members, set the meeting scheduled for the next several months, and finally reviewed the charge. Ms. Barry stated the Committee requests that the Board to update the Deliverable section of the Committee's charge Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to amend the Ad Hoc Crematory Study Committee Charge Deliverables section to now read "Present a progress report to the Board of Selectmen once per month from May 2019 until completion of a report with a report of recommendations addressed to the Board of Selectmen on the feasibility of a Crematory at Westview Cemetery." Discussion of Planning Department Mr. Malloy stated Julie Mercier, Planning Director has resigned and this the third Planning Director to resign in the past year. He said this has raised serious concerns regarding the operations of the Planning Department. Mr. Malloy explained that two of the three staff members that resigned indicated their resignation was due to the level of frustration of working with the Planning Board. Mr. Malloy requested that the Board of Selectmen have discussions with the Planning Board in order to figure out what is needed to make improvements. General Board discussion ensued and the Board recommended to have the Chair and Vice Chair of each the Board of Selectmen and the Planning Board meet along with appropriate Staff members to discuss the matter to ensure there's going to be some improvements Mr. Canale,Planning Board Chair, said he agreed that the departure of staff is a concern to the Planning Board as well. He said he feels there are a number of issues that need to be resolved and an excellent first step is to have that joint meeting with the chairs and the vice chairs to talk about a number of things for the short term as well as in the long term. Page 4 of 5 May 20, 2019 Selectmen-Committee Appointment and Reappointments Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to appoint Robert Peters to the 2020 Vision Committee as a member representing the Planning Board with a term to expire on September 30, 2021. Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to appoint Robert Peters to the Housing Partnership Board as a member representing the Planning Board for a term to expire on September 30, 2021. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to reappoint Henry Liu and Robert Burbidge to the Lexington Housing Assistance Board to a term to expire May 31,2022 respectively. Discuss Future Meeting Dates Mr. Lucente explained the Board is scheduled to meet on Monday, June 17, 2019,however, Mr. Malloy and he are not available to attend. Mr. Lucente asked if the Board would consider changing this meeting to be held at an earlier date and time. The Board agreed to reschedule the June 17, 2019 7:00 p.m. meeting to June 13, 2019 meeting at 5:00 p.m. Discuss Fall Delegation to Antony,France Mayor Jean-Yves Senant of Antony, France has invited the Town of Lexington to send a delegation to Antony,France, our Sister City, for their"Foire aux Fromages et aux Vins"being held from September 13 to 15, 2019. Mr. Lucente explained he is looking a member of the Board to act as the point of contact for the Official Delegation going to Antony. Ms. Hai offered to be the point of contact for the Official Delegation. Discuss Initial Request for Race Amity Day Proclamation In 2015, Massachusetts legislature passed a bill signed by Governor Charles D. Baker Jr. proclaiming the second Sunday in June as"Race Amity Day'annually in the Commonwealth.The Lexington Human Rights Committee has asked the Board of Selectmen to sign a proclamation that recognizes the second Sunday in June as Race Amity Day in Lexington.This proclamation is to encourage citizens of Lexington to celebrate the racial, cultural, and religious diversity of our community. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the Race Amity Day Proclamation. Consent Agenda • Approve and Sign Proclamations Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the Immigrant Heritage Month Proclamation. Upon a motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the Lexington Goes Purple Days Proclamation. Page 5of5 May 20, 2019 • Water and Sewer Commitments Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to approve Water and Sewer Commitment Section 1 FY2019 in the amount of$1,949,983.97 and Water and Sewer Commitment Section 2 FY2019 in the amount of$1,912,043.03. • Approve Minutes Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to approve the minutes of April 3, 2019; April 8, 2019 and April 10, 2019. • Approve and Sign Eagle Scout Commendation Letters Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to approve Eagle Scout Commendation letters congratulating Jonathan Cademy-Pfeffer, Luke Davis, Alexander Mingolla, Daniel Yun, and Eric Zhao for attaining the highest rank of Eagle in Scouting. Adjourn Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to ad.ourn the meeting at 9:40 p.m. A true record; Attest: Kim Katzenback Executive Clerk Page 1 of 1 May 25, 2019 Selectmen's Meeting May 25, 2019 An emergency meeting of the Lexington Board of Selectmen was called to order at 9:32 a.m. on Saturday, May 25, 2019 in the in the Selectmen's Meeting Room of the Town Office Building. Mr. Lucente, Chair; Mr. Pato; Ms. Barry and Mr. Sandeen were present. Ms. Hai and Ms. Axtell, Assistant Town Manager participated remotely via conference call. Board of Selectmen Alcoholic Beverage License Regulation Applicable to Package Stores - Memorial Day Hours of Operation Mr. Lucente explained the Town was contacted by one of Package Store Liquor License holders about being open on Memorial Day. After reviewing the Selectmen's Alcoholic Beverage License Regulation Applicable to Package Stores,Memorial Day was included as one of the days in which Package Store Liquor License holders are required to be closed. This Selectmen's Regulation was adopted in 2004 and last revised in 2010. Mr. Lucente further explained that in 2016, MGL Ch. 138, Section 33 was amended to allow for off-premise licensees to be open starting at noon on Memorial Day. The Selectmen's policy has not been revisited since the change in State law. Upon a motion duly made and seconded, by roll call the Board of Selectmen voted 5-0 to approve, in accordance with MGL Chapter 138 Section 33 regarding the hours during which sale of alcoholic beverages for off-site consumption (under MGL Chapter 138, Section 15) may be made by any licensee on Monday, May 27, 2019 to be from 12:00 Noon until 10 PM. and further, to issue a waiver under the provisions in the Board of Selectmen Regulations for Alcoholic Beverage License Applicable to package stores under Paragraph 2, Section 3 for Monday,May 27, 2019 from 12::00 noon until 10:00 p.m. Adjourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 9:39 a.m. A true record; Attest: Suzie Barry AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Town Celebrations Committee Request for Veterans Day Events PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.2 SUMMARY: The Town C eleb rations Committee is requesting approval for the Veterans Day Parade and Ceremonies to be held on Monday, November 11, 2019, as outlined in their letter dated September 4, 2019. Police, DPW, Fire and Facilities have reviewed the request and have no objections. SUGGESTED MOTION: Move to approve the request of the Town Celebrations Committee for the Veterans Day Parade and Ceremonies as presented in their letter dated September 4, 2019 subject to coordination with Town Manager's O ffic e and To wn S taff. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 ATTACHMENTS: Description Type RECEIVED SEPT 4 2019 ............ Y/ - k Town of-Lexington SELECTMEN y spy Town Celebrations Committee PRL l September 4, 2019 Doug Lucente, Chairman Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 RE: Veteran's Day, Monday, November 11, 2019 Dear Doug, On behalf of the Town Celebrations Committee we would like to make the following requests in regards to Veteran's Day events in Lexington. 2019 Veterans' Day Parade: • The Veterans' Day Parade would be held on Monday, November 11, 2019. • The Parade will lineup at 9:30 AM in the driveway of 1557 Massachusetts Avenue and step off at 10:00 AM. • The Town Celebrations Committee requests the use of the westerly side of Massachusetts Avenue from the driveway to 1557 Massachusetts Avenue to Bedford Street, Bedford Street westerly to Harrington Road turn left onto Harrington Road then left onto Massachusetts Avenue, then east along Massachusetts Avenue, turning left into Cary for the indoor ceremonies. 2019 Veterans' Day Ceremonies • The Veterans' Day Ceremonies will take place inside Cary Hall following the Parade with a 10:30 AM start. We will contact the Public Facilities Department for approval to use Cary Hall. Very truly yours, Lorain Marquis Chairman, TCC lj marquis(cr�,verizon.net � v 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)698-4640—Fax: (781)-863-9468 Email: celebrationscmte@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses PRESENTER:TER• ITEM S NUMBER: Doug Luc ente, Chair C.3 SUMMARY: Brookline Bank/LAC S has requested a one-day liquor license to serve wine for the purpose of their Artwalk/C o mmunity Event Reception and Award Ceremony on F rid ay, October 18, 2019 from 6:00 p.m. until 9:00 p.m. The event will be held at the Lexington office of Brookline Bank, 1793 Massachusetts Avenue. Spectacle Management has requested three one-day liquor licenses to serve beer and wine in the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of three events on the following dates: • An Evening with Branford Mars alis, T hurs day, September 19, 2019 7:3 0 p.m. to 9:3 0 p.m. • Mother of a Comedy Show, Saturday, September 28, 2019 8:00 p.m. to 10:00 p.m. • Kenny G, Thursday, October 10, 2019 7:30 p.m. to 9:30 p.m. SUGGESTED MOTION: Move to approve the consent. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019 ATTACHMENTS: Description Type One any I...I.... 13rook:line I iank/l..ACS lac-111r)Material w �5�1'i§��h✓r��'rutu frv`u Er'k9 � s a�Pv dn'iu .,�� ar��,+,r��7"�J�A��J G 9 PAOR QJ�difa/ f�a iWl If iy„ � TOWN OF LEXINGTON x 00 1 SELECTMEN'S OFFICE 3 r AIWAL APRII.Wt" V U � xxNGI0 APPLICATION FOR ONE-DAY LIOUOR LICE N SE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDR.AISING ORGANIZATION: o kh ne_ 84nk LACS CONTACT NAME AND NUMBER.: 6 j vi od So bek ADDRESS FOR MAILING: ('463 Massa c*o/f e0u Alcve.* 1..e)(in v'f, MA OZ�U ENTAIL ADDRESS: TITLE/PURPOSE of EVENT: Ay+ vJaJ k, C ornr ,un Ev&n+ LOCATION AND ADDRESS: &-00,11nt f/ a _ �ass ^ve. ,k ?, I ,� DATE OF FUNCTION. U TIMES of FUNCTION: OD eM TYPE OF LIQUOR To BE SERVED: W i ele- DATE AND TIME WHEN LIQUOR, DELIVERED: 10/(&11,1 DATE AND TIME WHEN LIQUOR REMOVED: i 0/tg/tg --. 1 0:a0 Qm ADDITIONAL INFORMAATIONN: tvx Art r n n� m m44% [La AY4,wodk, trMNyv &4/h1C k0s�!l a dAk YYy+-H&" A 01WA4 C6ye4W0%0V%%,y Authorise Signature Federal Identification No. or Social Security Number OJg MORN/y@ A U G 1 3 2019 � F�� z�� TOWN OF LEXINGTON � SELECTMEN'S OFFICE APR,L APPLICATION FOR chcu-*ZqC1 o ONE-DAY LIQUOR LICENSE �11 S•O� The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: Spectacle Management CONTACT NAME AND NUMBER: Jack Lally, ADDRESS FOR MAILING: 4 Muizey St. Lexington MA 02420 EMAIL ADDRESS: Branford Marsalis; Mother of all Comedy; Kenny G TITLE/PURPOSE OF EVENT: Concerts & Comedy LOCATION AND ADDRESS: Cary Memorial Building, 1605 Massachusetts Avenue Branford Marsalis 9/19; Mother of all Comedy 9/28; Kenny G /o�d/r� DATE OF FUNCTION: Branford Marsalis 7:30 PM- 9:30 PM;Mother of all TIMES OF FUNCTION: Comedy 8:00 PM-10:00 PM;Kenny G 7:30 PM- 9:30 PM Beer and Wine TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: 3 events all at 3:30 PM DATE AND TIME WHEN LIQUOR REMOVED: 3 events all by 10:30 PM ADDITIONAL INFORMATION: ZChorized 'gna ur Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Lowering the Battle Green Flag on September 11, 2019 PRESENTER: ITEM NUMBER: Doug Lucente, Chair G4 SUMMARY: The Battle Green Flag has annually been lowered on September l lth for the anniversary of 9/11. SUGGESTED MOTION: Motion to lower the Battle Green Flag on Wednesday, September 11, 2019, the anniversary of 9/11 in memory of all those who lost their lives. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/9/2019