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Home My WebLink About2026-04-09-LHA-min (Regular) LEXINGTON HOUSING AUTHORITY REGULAR MEETING – APRIL 9, 2026 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough Kathy Kilroy-ZOOM Nicholas Santosuosso Sue Rockwell Melinda Walker Maureen Rynn Mena Bell-ZOOM Tiffany Payne-ZOOM 2. MINUTES Approval of Minutes of Regular Meeting of March 12, 2026 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of March 12, 2026, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell 3. PUBLIC COMMENT Maureen Rynn suggested that the Board consider to include/invite residents to all designated project meetings during the various phases of this project. 4. FINANCIALS Approval of Bills and Checks paid in March 2026 March 2026 REVOLVING FUND Check Numbers 22116 through 22184 689-C MANAGEMENT Check Number 2345 PARKER MANOR Check Number 2137 BEDFORD STREET Check Number 1319 MRVP VOUCHER Check Numbers 4507 through 4511 SECTION 8 Check Numbers 19890 through 19903 Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to accept the Bills and Checks as presented for March 2026. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell 5. EXECUTIVE DIRECTOR’S REPORT Caileen reported the following to the Board:  Kathy has been out of the office following foot surgery. Returning 4/13/26.  SV Design, the architect for Countryside RAD Project, are scheduled next week to do a laser scan of the property.  HUD Nspire Inspections are scheduled for 4/13/26. 6. NEW BUSINESS A) Public Hearing for Federal Program Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to adjourn the Regular Meeting and enter Public Hearing for Federal Annual Plan and Capital Fund Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell 1) Annual Plan This is the third year of our 5-year plan. This is a centralized place for interested parties to locate basic PHA polices, rules and requirements regarding operations, programs and services. It also informs of the PHA’s mission, goals and objectives. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the Federal Annual Plan and Certifications. The roll call vote was as follows: 2 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell 2) Capital Fund Program Action Plan and Lobbying Certification LHA 2026 Capital Fund Program is in the amount of $247,816.00. As a small/qualified agency, we can allocate all Capital Fund to Operations. This allows us greater flexibility in allocation and accessing the funds. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the Federal Program Action Plan. YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to adjourn the Federal Public Hearing and resume the Regular Meeting. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell B) Authorize RAD Blend Application submission to HUD for Countryside Village, from Public Housing to Section 8 Project Based Voucher contracts. Caileen compiled a FAQ regarding the RAD Blend Application. Residents received 2 informational notices, RAD and general. There were also 2 tenant meetings with Caileen, staff and Cambridge Housing Authority with a Power Point presentation. Both meetings had high attendance of residents. The Board suggested that FAQ be sent to residents. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to authorize the Executive Director of Lexington Housing Authority or her designee to submit an application to the U.S. Department of Housing and 3 Urban Development through its Rental Assistance Demonstration (RAD) program a RAD Blend application to convert Countryside Village from federal public housing to long-term Section 8 Project-Based Voucher (PBV) contracts. The Board roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker Mena Bell C) RFP for Fuel Oil and Service Contracts – Devaney Energy, Inc Approve and enter into a three-year contract with Devaney Energy for #2 fuel oil and 19 separate service contracts to service our 17 scattered site family units. Devaney Energy was the lowest responsive and responsible bidder with $0.700 over the tank wagon gallon price for #2 fuel oil and $399/service contract. Caileen explained that the current economic and political climate dictates the cost of oil. The service contracts include the 17 scattered sites and 25 and 27 Bedford St. The LHA has contracted with Devaney Energy in the past and are satisfied with their work. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the three-year contract with Devaney Energy for #2 fuel oil and 19 separate service contracts. The cost will be $0.700 over the tank wagon gallon price and $399/contract. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Melinda Walker Mena Bell Nicholas Santosuosso 7. OLD BUSINESS 8. DISCUSSION 9. ADJOURNMENT 9:10 A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 4 5