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HomeMy WebLinkAbout2019-06-19-LEXHAB-min LexHAB Board Meeting 1620 Massachusetts Avenue, Suite 4, Lexington, MA 02420 June 19, 2019 at 7:00 AM Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on June 19, 2019. Members present were Bill Kennedy, Les Savage, Bob Phelan, Bill Hays, Gerry Howell, Martha Wood, Henry Liu and Pat Goddard. Also present were Patricia S. Nelson, counsel to LexHAB, Bob Pressman of the Lexington Housing Partnership. Absent was Donna Leary and Bob Burbidge. The Chairman, Bill Kennedy, presided. Minutes from the May 15, 2019 meeting were reviewed and accepted. FINANCIALS Gerry Howell reviewed P & L. Four Months statement reviewed.  As expected, payroll has increased.  $318K Gross Revenue through months, ahead of last year.  Office expense includes PHA Web – paid for in one lump sum for installation, training, etc.…  Financial services includes Audit expense.  Int Expense is Mortgages  Repairs and Maintenance 124K with no capital expenditures  Parker Manor flooding. Total spend $62K hoping to get back from Insurance claim.  Henry Liu – requested a breakdown of repairs and maintenance by unit.  Bill Kennedy discussed Muzzey Annual Meeting Motion to accept financial report – All in Favor. ORGANIZATION  Patrick Goddard reviewed Financial Administrator Position recruitment. Posted on Indeed for 4 weeks. Spoke with 6 people FARMVIEW  We have already spent $95K.  Triumph stated they made an error on the bid  Pat Nelson mentioned there may be grant money available for the  Came back at $2.68 Million on base bid.  3 ¼ Million project budget.  Pat Goddard contacted Mass Housing regarding Grant Program. May go back to Town for supplemental CPA Funds as we now have our numbers.  Lester S questioned if we had spoken with Liz Rust regarding funding. Pat G will contact her.  Pat Goddard indicated $550K is needed to finish the project. Discussion took place utilizing our own funds and public funds to complete the project. Need to review next month how to get the $550K  Process of public bidding regarding landscape was discussed- must be bonded  Bid Discussion took place Authorize Lester Savage as Project Manager to sign contract documents. Town Manager also needs to review the contracts Motion approved and accepted - All in Favor. WRIGHT FARM  Lester indicated got sign offs on electrical and plumbing.  Aulson completed Fire stopping they will now do insulating, drywall etc.…  Students are off for summer they got done everything we needed done. They will return in September and do the trim, install kitchen etc.… VINE STREET  Bill Kennedy and Pat Goddard discussed timing o go back to Town Meeting for design funds.  Public Funding process is in 3 phases - study, design and construction.  There was an extensive study competed in 2011. At that time $300K per unit – with 5-6 units on property.  Bob Pressman suggested to ask for design funding  Pat Goddard stated new projects typically not a special town meeting.  Bill Kennedy – indicated we should make a decision on what we should do regarding unit size.  Bob Pressman – November 1 is the deadline FOR Annual town Meeting Discussion.  Pat Goddard indicated need to reach out to the Board of Selectman and Community Reservation Committee on what they think  Bill Kennedy proposed to meet with Sue Barry. Pat Goddard and Lester Savage to discuss Vine Street. EMPLOYEE HOUSING PROGRAM Flyer has been submitted and distributed to all employees Ann Kostas, Town HR Director, is very excited about the Program and will be running a lottery TASK FORCE Henry Liu discussed the discussion regarding the 5 year rule, regarding tenancy and school age children ANNUAL REPORT Pat Goddard reported and Bill K commended the work done to prepare report. Motion to submit to Town of Lexington the Annual Report Motion to accept. All in favor Pat Goddard – Discussed that the 5 Chestnut Sale has been certified and the sale will be closing in July. NEXT MEETING  The Board scheduled the next meeting for July 17, 2019 at 7 AM. EXECUTIVE SESSION The chairman then proposed that the Board go into executive session to consider tenant matters, stating That Consideration of same in open session could have a detrimental effect on the negotiating position A semi-public Body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that The Board not return Open session at the end except to adjourn.