HomeMy WebLinkAbout2019-04-08 BOS Packet - Released SELECTMEN'S MEETING
Monday, April 8, 2019
Town O ffc e Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room
5:45 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Town Manager Six Month Update 5:50 p.m.
2. Portion of Pelham Road Acceptance - Order of Taking 5:55 p.m.
3. Lions Club Request-New Date for Fireworks Display at 2019 Carnival 6:00 p.m.
4. Selectmen- Committee Appointment 6:05 p.m.
5. Review Integrated Building Policy 6:10 p.m.
6. 2019 Annual Town Meeting 6:30 p.m.
. Discussion with Recreation Committee and Staff - Article 27: Appropriate For
Authorized Capital Improvements
• Article Discussion
• Article Positions
CONSENT AGENDA
1. Approve and Sign Proclamation- Minuteman Cane
2. 2019 Outstanding Youth of Lexington Award
ADJOURN
1. Anticipated Adjournment 7:05 p.m.
The next regularly scheduled meeting of the Board of Selectmen will be held on Wednesday,April
10, 2019 at 6:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625
Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leyfqedil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Six Month Update
PRESENTER: ITEM
NUMBER:
James J. Malloy, Town Manager
I.1
SUMMARY:
James Malloy, Town Manager, will update the Board on his first six months and his general observations.
SUGGESTED MOTION:
No Action Required.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 5:50 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Portion of Pelham Road Acceptance - Order of Taking
PRESENTER:TER• ITEM
S
NUMBER:
Dave Pinsonneault
I.2
SUMMARY:
Town Meeting voted under Article 28 of the 2019 Annual Town Meeting to accept a portion of Pelham Road.
The final step in the town process is for the Board to vote the order of taking.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 5:5 5 p.m.
ATTACHMENTS:
Description Type
TOWN OF LEXINGTON, MASSACHUSETTS
Waiver of Appraisal and Damages
KNOW ALL MEN BY THESE PRESENTS, that we, Richard F. Perry and Richard T.
Perry, not individually but as Trustees of RFP Family Trust, under Declaration of Trust
dated February 27, 2004 and recorded with the Middlesex South Registry of Deeds at Book
42153, Page 320, as amended to date, as owners of a parcel of land being shown as "2" on a
plan entitled"Plan of Land Located in Lexington, Massachusetts (Middlesex County)Prepared
for RFP Family Trust" dated November 14, 2018 and prepared by Meridian Associates and
filed with the Middlesex South Registry District of the Land Court (the '.'Registry") as Plan
No. 1469B ("Owners"), in consideration of the sum of One Dollar ($1.00) paid, said
consideration being hereby acknowledged as full compensation for all damages sustained by
said Owners on account of a taking to be made by the Town of Lexington, a municipal
corporation with an address of Town Office Building, 1625 Massachusetts Avenue, Lexington,
Massachusetts 02420, by and through its Board of Selectmen ("Town"), of that portion of our
property shown as "2" described on the Plan above, to use and maintain the area for all
purposes for which public roadways are commonly used in the Town of Lexington and to allow
members of the public to use said area for the same purposes, for themselves, their successors
and assigns,pursuant to G.L. c.79, §7A,hereby waive,release and forever discharge the Town,
its successors and assigns, from all debt, demands, actions, reckonings, bonds, covenants,
contracts, agreements, promises, damages, and liabilities and any and all other claims of every
kind, nature and description whatsoever, both in Law and Equity, from or in consequence of
said taking, consent to said taking, and waive an appraisal of damages for said taking.
A detail of the Plan is attached hereto as Exhibit A and incorporated herein by reference.
For our title, see Deed dated October 19, 2017 and filed with the Registry as Document No.
1773506 and noted on Certificate of Title No. 266305, Registration Book 1517, Page 100.
Executed under seal this day of 12019.
Richard F. Perry, not individually but as
Trustee of RFP Family Trust
Richard T. Perry, not individually but as
Trustee of RFP Family Trust
f A0611582.2}
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , 2019, before me, the undersigned notary public, personally
appeared Richard F. Perry, not individually but as Trustee of RFP Family Trust, proved to me
through satisfactory evidence of identification, which were ,
to be the person whose name is signed on the preceding or attached document and acknowledged
to me that he signed it voluntarily for its stated purpose.
Notary Public:
My Commission Expires:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , 2019, before me, the undersigned notary public, personally
appeared Richard T. Perry, not individually but as Trustee of RFP Family Trust, proved to me
through satisfactory evidence of identification, which were ,
to be the person whose name is signed on the preceding or attached document and acknowledged
to me that he signed it voluntarily for its stated purpose.
Notary Public:
My Commission Expires:
f A0611582.2}
EXHIBIT A
PLAN
f A0611582.2}
ORDER OF TAKING
WHEREAS, the Town of Lexington, acting by and through its Board of Selectmen(the "Town")
hereby certifies that the Town did vote to acquire by purchase or eminent domain, any fee, easement, or
other interest in the land known as a portion of Pelham Road in Lexington, Middlesex County,
Massachusetts and shown as "2" on a plan entitled"Plan of Land Located in Lexington,Massachusetts
(Middlesex County) Prepared for RFP Family Trust"dated November 14, 2018 and prepared by Meridian
Associates (the"Plan"), said Plan being filed with the Middlesex South Registry District of the Land
Court(the "Registry")as Plan No. 1469B(the"Propeyrt ").
WHEREAS, the Board of Selectmen has deemed that public necessity and convenience require
that it should take charge of and take by eminent domain a fee interest in the Property for use as a public
road;
WHEREAS, the taking was authorized by a two-thirds vote at the 2019 Annual Town Meeting,
on March 27, 2019,pursuant to Article 28, a certified copy of which vote is filed herewith; and
WHEREAS, the Property is currently owned by Richard F. Perry and Richard T. Perry, not
individually but as Trustees of RFP Family Trust,under a Declaration of Trust dated February 27, 2004,
as amended to date,under that certain deed recorded with the Registry as Document No. 1773506, and
noted on Certificate of Title No. 266305,Registration Book 1517, Page 100.
NOW, THEREFORE, we, the undersigned Selectmen of the Town of Lexington, acting herein
under the authority conferred on us by Chapters 40 and 79 of the General Laws, do hereby adopt this
Order of Taking to take, on behalf of the Town, a fee simple interest in all of the Property.
AND FURTHER ORDERED that included in this taking and without limiting the provisions of
the foregoing, said taking includes the right of the Town of Lexington to use and maintain the Property
for all purposes for which public roadways are commonly used in the Town of Lexington, including but
not limited to structures for the collection of storm drainage and sewerage,but not including wires,
cables,poles,pipes, conduits and other appurtenances for the conveyance of gas, electricity, cable
television, telephone or other electronic communication located in, on,under or upon the Property, and
not including any improvements or structures constructed or installed on the Property.
AND FURTHER ORDERED that no betterments are to be assessed under this Taking.
AND FURTHER ORDERED that no damages have been sustained by persons to their property
by reason of this taking, and no damages awarded to any person.
AND FURTHER ORDERED that a representative of the Town shall record this Order of Taking
in the Registry within thirty(30) days from its final passage, shall notify the Treasurer and Collector of
Taxes in the Town of Lexington of this taking in accordance with Chapter 79 of the Massachusetts
General Laws, and shall cause notice of the taking to be given to all persons entitled thereto and do all
things necessary for the validity of this Order of Taking.
[Signatures to appear on next page.]
}A0611581.2}
IN WITNESS WHEREOF,we,the Board of Selectmen, have executed this Order of Taking this
day of April, 2019.
TOWN OF LEXINGTON
BOARD OF SELECTMEN
Suzanne E. Barry, Chairman
Douglas M. Lucente
Joseph N. Pato
Jill I. Hai
Mark D. Sandeen
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF MIDDLESEX
On this day of April 2019,before me,the undersigned Notary Public,personally appeared
, members of the Board of Selectmen for the Town of Lexington,
proved to me through satisfactory evidence of identification, which was personal knowledge, to be the
persons whose names are signed on the preceding or attached document and acknowledged to me that
they signed it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
{A0611581.2}
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Lions Club Request - New Date for Fireworks Display at 2019 Carnival
PRESENTER:TER• ITEM
S
NUMBER:
Suzanne Barry, Chair
I.3
SUMMARY:
On January 28, 2019 the Board approved the Lion's Club request for the Annual Carnival which included a
fireworks display to be held on July 3, 2019 subject to approval of the fireworks vendor. The fireworks vendor
has since informed the L io n's Club that they were not available for that d ate.
The Lion's Club of Lexington would like to hold the Fireworks Display on Friday, July 5, 2019.
Town Departments reviewed the request for this new date have no objections.
SUGGESTED MOTION:
Motion to approve a fireworks display on Friday July 5, 2019, at approximately 9:30 p.m., subject to approval of
the necessary safety precautions required by the F ire Department.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 6:00 p.m.
ATTACHMENTS:
Description Type
Kim Katzenback
Sent: Tuesday, April 2, 2019 11:08 PM
To: Cathy Severance
Cc: Kim Katzenback;James Malloy; Barry Suzie; Crogan Colby
Subject: Lions Carnival Fireworks
Hi Cathy,
This evening at the Lions Club Board meeting we voted to have the fireworks moved to the night of Friday,
July 5, 2019. The fireworks vendor, who we have been using for the past 15+years, Atlas PyroVision was not
able to schedule us for the originally requested date of July 3rd. Given the long relationship with the annual July
Carnival and their proven track record of working well with site requirements and various departments, we
think it would be wise to move to this new date rather than to seek alternative vendors.
There are no other changes for the carnival schedule.
Please let me know if there is any additional information you would like. If the Board of Selectmen need to vote
this perhaps we can put it on a future agenda.
Thanks,
Doug
Doug Lucente
i
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen- Committee Appointment
PRESENTER:TER• ITEM
S
NUMBER:
S uzie Barry, Chairman
I.4
SUMMARY:
Appointment
Board of Registrars
Judith Mo o re's appointment to the Registrar of Voters exp ire s March 31, 2019. A letter was sent to both the
Republican and Democratic Town Committees requesting nominations for consideration for appointment. The
following nominations were submitted:
• Judith Moore -Nominee from Democratic Town Committee
• Alan S eferian-Nominee from Republican Town Committee
SUGGESTED MOTION:
Motion to (appoint/reappoint) to the Registrar of Voters for a term to expire March
31, 2022.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 6:05 p.m.
ATTACHMENTS:
Description Type
E) A.pplicatio ri Fk)a d of Rc.;,,ilstrar...J., lk.-.)rem Democratic Party Backup Material
E) Air plic,atiori I3() r(:l ofRegis.rax Am ellec ri n. Republican Party 1kickul-)Material
DocuSign Envelope ID:FD32E5C6-6E79-4E8A-BEC3-DD6998CBC766
APPLICATION FOR APPOINTMENT
FOR BOARD/COMM'ITT EE MEMBERSHIP
Board of Registrars
Board./Comnaittee of Interest-. 1. 2.
3. 4.
Would you consider another Committee: Not at this time
As long as you wish
For how long should we keep your application on file?
Judith E. Moore Judy
Full Name: Nickname:
Ms
Preferred Title (please circle) Mr./Ms./Mrs./Other:
258 Bedford Street, Lexington, MA 02420
I-Iome Address: Zip:
42 years
Length of Residence in Lexington:
4.-
REALTOR
Occupation:
Barrett Sotheby's International Realty, 1688 Mass Ave., Lexington, MA 02420
Work Address:
Phone: Home Work Fax
Cell
E-mail: Primary Secondary:
Board of Registrars
If you currently sei-ve on a Board or Committee,please identify:
Served 3 years on the Board of Registrars, have held
Special Training, Interests, Qualifications:
several leadership positions over the years and enjoy serving the community I live in.
Yes, Chair Gordon Jones
Have you been asked by a Committee to become a member?
Initially through the Chair, now asking for reappointment
14ow did you hear about the Committee?
Please attach a current resume, if possible. Add any comments below or on a separate page.
e--DocuSigned by: IR 3/11/2019
Signature: J41i'l /A"M Date:
--95WB8565C1449...
Judith E. Moore
CBR,CRS,GRI PMN,SRES
258 Bedford Street
Lexington,MA 02420
EXPERIENCE
Barrett Sotheby's International Realty/
The Higgins Group REALTORS,Lexington,MA 2009-Present
. Residential and Commercial real estate sales.
RE/MAX Landmark,(Premier Properties),Lexington,MA 1996-2009
. Team Leader-Residential and Commercial real estate sales.
Carlson Real Estate,Lexington,MA
. Manager of 40+person office. 1995-1996
. Residential and Commercial real estate sales. 1990-1994
Lexington Gallery of Homes,Lexington,MA 1988-1990
. Broker Owner
. Residential and Commercial real estate sales.
Century 21 Coach REALTORS,Lexington,MA 1986-1988
. Residential and Commercial real estate sales
Carter Hawley Hale,Los Angeles,CA 1982-1985
. Corporate Human Resource Director
Wannamakers Department Store,Philadelphia,PA 1979-1982
. Philadelphia Store Training Director
Rices Nachmans Department Stores,Norfolk,VA 1976-1979
. Corporate Training Director
Employment immediately after college:
. Professional singer
DIRECTORSHIPS
Massachusetts Association of REALTORS 1995-Present
National Association of REALTORS 1999-Present
Eagle Bank,MA 2001-Present
Greater Boston Real Estate Board 1997-1999,2000-2001
Greater Boston Association of REALTORS 1994-2001
Lexington Chamber of Commerce 1997-2002
Lexington Newcomers Club 1988-1991
LEADERSHIP POSITIONS
National Association of REALTORS
. Chair,Vice Chair,Committee Appointments 1992-Present
. REALTORS Political Action Committee:
Fundraising,Disbursements Trustee 2018-Present,
2012-2014
. Executive Committee Member 2008-2012
. New England Vice President 2008
. Federal Political Coordinator to Senator John Kerry, 2005-Present
Representative Katherine Clark
. Women's Council of REALTORS New England Vice President 1996
. Women's Council of REALTORS Governor 1995
Massachusetts Association of REALTORS
* State President 2004
* Chair,Vice Chair,Committee Appointments 1994-Present
REALTORS Political Action Committee Trustee 2010-Present
Co-Dean MA Leadership Academy 2005-2011
Focus Vice President-Professional Development 2002
Vice-President Boston Region 2000-2001
Greater Boston Real Estate Board
Clerk 2000
GBREB PAC Trustee 2007-2013
Chair,Vice Chair,Committee Appointments 1992-2009
Greater Boston Association of Realtors
GBAR President 1998
Chair,Vice Chair,Committee Appointments 1993-Present
BUSINESS ACCOMPLISHMENTS
MAR Public Policy and Property Rights Advocacy Award 2013
RPAC Hall of Fame 2010
MAR Milt Shaw Award 2001
National Convention Speaker 2001,2004,2009
Listed in Lexington Who's Who 2000-2001
Recipient of Banker and Tradesman 125 Leaders Making a
Difference 1998,1999
Greater Boston Real Estate Board Division President of the
Year 1998
REALTOR of the Year Greater Boston Real Estate Board 1998
Women's Council of REALTORS State Member of the Year 1996
REALTOR of the Year for Greater Boston Association of
REALTORS Council P 1993
Recipient of numerous sales and service awards 1987-Present
CIVIC ACTIVITIES
Chairman,Lexington Chamber of Commerce 1999-2001
Active in League of Women Voters 1994-2015
Real Estate Speaker for several civic groups 2000-2014
Lexington Business Round Table Advisory Core Group 2001-2002
Lexington White Tricorn Hat Selection Committee 1999-2001
Fundraiser for March of Dimes 1999-2002
Participant in town committees 1992-1999
President,Lexington Newcomers Club 1991
EDUCATION
Real Estate Salesperson License,Real Estate Brokers License, 1986-Present
Graduate REALTORS Institute,Certified Residential Specialist,
Leadership Training Graduate,Referral and Relocation
Specialist,Senior Residential Specialist,Certified Buyers
Specialist,Certified Distressed Property Expert
BA,Ripon College,Ripon,Wisconsin 1964-1968
Lexington High School 1961-1964
APPLICATION FOR APPOINTNIENT
FORBOARD/COMMITTEE MEM'B'ERS111P
Board.."Cominittee of Interest: I. Board of Registrars 2. Retirement Board
3. 4.
Would you consider another Committee:
For how long should we k eep your application on fil e? I ndefinitely
Alan V. Seferian
Full.Name: Nickname-,
Preferred Title(please circle) Mr./ .s.
Mr.
Home Address: 10 Aug u stu s Rd. zip: 02421
Lon opt in Lexington: 17 years
n
Occupation: Accountant
Work Address: 100 5th Ave, Su ite 100� Waltham, MA 02451
Phone: Home Work Fax
Cel.
E-mail: Primar) Secondary:
V
If you currently serve on a Board or Committee, please identify:
Special Training, Interests, Qualifications:
Have you been asked by a Committee to become a member? No
How did you hear about the Committee.) email from BoS Office Manager/Executive Clerk
Please attach a current resume, it**possible. Add any comments below or on a separate page.
Al a n V. Sef eri a n Digitally signed by Alan V.Seferian Signature: Date:2019.03.26 16:03:44-04'00' Date- 03-26-2019
Alan V. Seferia n, CMA, MBA,, MSCIS
EXECUTIVE Highly experienced and versatile corporate financial executive with Government and
SUMMARY private sector expertise pursuing challenging senior role requiring a resourceful and
adaptable management executive. Strong IT background. Management of treasury, human
resources, risk management,contracting, purchasing,and facilities functions. Strong cross-
functional team leader. High level strategic, and roll-up your sleeves involvement.
Experienced and practiced negotiator. Extensive M&A,financing and corporate
restructuring experience. Individual and collaborative project leadership.
EXPERIENCE Chief Financial Officer,The Cadmus Group,Waltham., MA., 1989-Current
$100m+, 600 employee, 17 locations providing international strategic and technical
consultancy specializing in environmental, energy, and resiliency services.
• Report directly to President and CEO; manage staff of 12.
• Negotiate and manage credit facilities including banks and financing companies,
and venture capital.
• Engage in valuation, negotiation, and integration of multiple domestic and
international acquisitions.
• Manage monthly closes and financial reporting to executive team and board of
directors.
• Direct firm's annual audit and tax return preparation and qualified retirement
plans.
• Installed and manage ERP system (Costpoint by Deltek); founded New England
Deltek users group.
• Migrating ERP system to cloud.Assisting CIO and IT staff negotiating contract with
provider,training staff,and testing.
• Implemented and manage Employee Stock Ownership (ESOP),401(k),and synthetic
equity plans.
• Ensure compliance with Federal Acquisition Regulations (FAR) and Cost Accounting
Standards (CAS).
• Negotiate leases.,tenant improvements,terminations., lease restructurings with
commercial landlords across the U.S. &Canada.
• Aggressively manage cash to minimize borrowing costs.
• Hold annual competition for benefit plan vendor bids and selection, resulting in
substantial savings.
• Collaborate with risk management consultant to minimize company exposures.
• Successfully managed over 100 audits, including audits by DCAA, IRS, DOL, MA DOR.,
and multiple clients and all with no significant adverse findings.
• Prepared cost proposals and assisted in production of technical proposals; managed
large teams of subcontractors and consultants.
• Collaborate with corporate counsel supporting litigation and mediation.
• Negotiate provisional and final indirect rate agreements with government
contracting officers.
Previous Employment
Senior Staff Accountant,,Architectural/Engineering firm working on the "Big Dig";
Staff Accountant,, International electronic component manufacturer
• Implemented and managed financial systems;trained and supervised network and
PC users.
• Performed management and project reporting, month and year end closings.
• Supervised three-person accounting staff
• Oversaw budget and financial statement preparation,analysis, and consolidation.
• Provided inventory variance analysis and reconciliation.
• Provided R& D project cost accounting and capitalization.
• Facilitated general ledger posting, balance sheet reconciliation.
EDUCATION Bentley University: MS,.Computer Information Systems
■ Bentley University: MBA, Finance Concentration
■ Suffolk University: BS,Accounting
■ Continuing education and professional development courses
COMMUNITY Served in Town Meeting,other local government boards and committees
SERVICE Served on governing board of religious institution
PROFESSIONAL n National Contract Management Association
AFFILIATIONS m Institute of Management Accountants
■ Financial Executives Institute
■ Treasurers' Club of Boston
■ The ESOP Association
■ National Center for Employee Ownership
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Integrated Building Policy
PRESENTER:TER• ITEM
S
NUMBER:
James Malloy, Town Manager
I.5
SUMMARY:
Attached please find the proposed Integrated Building Design and Construction Policy for the Board's review.
At this point, the policy has been fully vetted by the Permanent Building Committee, Sustainable Lexington,
School Committee members and administration, members of the Selectmen and town staff. The goals have
been reviewed by P B C and Sustainable Lexington and will be sent out to all for final comment. Once we have
agreement on the final wording of the goals it will be ready for the Board's Policy Committee and then will be
presented to the Board for approval
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 6:10 p.m.
ATTACHMENTS:
Description Type
Integrated building design policy 2-25-19
Revised through 3-26-19
BOARD OF SELECTMEN & SCHOOL COMMITTEE POLICY
INTE GRA TED BUILDING DESIGN& CONSTRUCTION POLICY
Date Approved by BOS: Signature of Chair:
Date Approved by SC: Signature of Chair:
Supersedes: Sustainable Design Policy, September 19,2005
Revised: ,2019
I. Purpose of Policy
1. To maximize the health and well-being of building occupants and the public at large.
2. The Town will design and construct its buildings to meet programmatic requirements while enabling
operations to achieve the highest reasonably attainable and economically viable performance
standards for health, energy and resilience.
3. To guide the overall project delivery of a Town facility from a scope, schedule and cost standpoint
while maximizing sustainability objectives.
4. To evaluate and select optimal designs which(1) address the building's intended programmed use
and which(2)minimize and mitigate the negative impacts of development, construction and building
operations on the natural environment.
5. To maximize onsite renewable energy production given each building's respective site and site use,
while minimizing energy use and operational costs of Town buildings.
6. To provide resilient and maintainable facilities.
II. Responsibility
The Board of Selectmen and School Committee are responsible for adopting this policy and goals for school
buildings. The Board of Selectmen is responsible for adopting this policy and goals for all other facilities.
The term"Elected Boards" is used to identify these two bodies throughout this policy and goals.
The Town Manager, Superintendent of Schools, Director of Public Facilities and Permanent Building
Committee (PBC) shall be responsible for the adherence to this Policy and the Town Manager is authorized
to adopt additional guidelines, objectives and supplemental materials to effectuate this policy and goals.
The project"stakeholder"group referred to in this policy and goals shall be determined by the Town
Manager and Superintendent of Schools,when appropriate, in consultation with the Elected Boards,but
should include but not be limited to,representatives of the Department of Public Facilities, Permanent
Building Committee,the building occupants and Sustainable Lexington.
III. Scope
1. This policy and goals apply to all Town General Fund funded facility projects.
2. To the extent possible, all renovation and new projects,undertaken by the Town should achieve, at
minimum, the LEEDTM Silver standards inclusive of the attached"LEED Lexington" integrated
building design goals. The application for LEEDTM certification can remain optional, subject to
available funding and the discretion of the Elected Boards. The Elected Boards may choose to
exempt certain building projects under their respective purview from these standards.
1
Integrated building design policy 2-25-19
Revised through 3-26-19
IV. Pow
The Department of Public Facilities and Elected Boards will strive to achieve the highest reasonably
attainable and economically viable performance standards for health, energy, and resilience for Town
building projects in accordance with the policy of the Elected Boards.
1. Prior to initiating building design activities or selection of the design team,the project stakeholders
shall establish specific targets for the project that consider each of the Integrated Building Design
Goals as defined in Attachment A. The targets shall be approved by the Elected Board(s).
2. Design teams selected for all facility projects that are subject to this policy shall at a minimum
include LEEDTM accredited professionals with demonstrated experience in designing facilities that
would meet the requirements of this policy and goals.
3. Prior to design, the Project Stakeholder group will make a recommendation to the Elected Boards,
whether to pursue optional application for formal LEEDTM Silver certification Elected Boards.
4. The Integrated Building Design Goals shall be monitored by the Department of Public Facilities and
the Permanent Building Committee throughout the project to ensure that requirements of this policy
and goals are met.
5. At the end of every project phase (feasibility, schematic design, design development, construction
documents and construction),the project design team will prepare an end of Project Phase Report
that addresses the design's adherence to or departure from approved scope, cost, schedule and the
Integrated Building Construction Goals as attached. The Director of Public Facilities will submit
this report for consideration to the Elected Board(s).
6. The Town shall implement a post occupancy commissioning process when roughly 20%of the one
year warranty period remains.
V. Policy Revisions and Updates
1. No changes to this policy and goals may be made without the formal approval of the Elected Boards.
2. This policy and goals shall be reviewed and updated by a Committee jointly appointed by the
Elected Boards every three years or sooner as required to reflect current,best practices and
performance standards for health, energy, and resilience and any updates to applicable codes and
reference materials.'
This policy is to meet the goals set out in Article 33 of 2013.
2
Integrated building design policy 4-5-19
Integrated Building Design Policy Goals
The Design Team will present design options for each project for meeting the following Integrated Building Design
Policy Goals in an integrative design process with broad stakeholder engagement. Economic evaluation of design alternatives
will be carried out in accordance with the program evaluation approach included in the Sustainable Action Plan
accepted by the Board of Selectmen.
The Integrated Building Design Policy Goals are:
1. Enemy Performance:
1.1. The Town will target onsite building energy use intensity(kBTUs/sq ft)for new buildings:30%less energy use than
ASHRAE 90.1(current)or better.
1.2. The Town will target onsite building energy use intensity(kBTUs/sq fl)for renovation projects:20%less energy use
than ASHRAE 90.1 (current)or better.
1.3. Maximize onsite renewable energy,targeting at least 20%onsite renewable energy production and may supplement
this with offsite renewable energy.
1.4. Evaluate and present options for achieving net zero energy use.
2. Health and Cognitive Performance
2.1. Target all LEED or CUPS indoor environmental quality points.
2.2. Enhanced Filtration—Install and properly maintain particulate matter filters to protect health of the occupants and as
appropriate for building type and use.
2.3. All electric,zero emissions on site design(excluding fuel for emergency backup power generators and backup
heating systems).
2.4. Indoor COz levels per Lexington Board of Health guidelines(BOH Memo dated December 18,2015,Table 1).
2.5. Toxics—Avoid the use of red list substances as recommended by Lexington Board of Health(memo dated March 4,
2018),except when no practical alternative is available. Utilize Healthy Building Network(or the equivalent)
information in the design and selection of materials and consider using products and services established by the
Environmentally Preferable Purchasing program or other successor program of the Commonwealth of
Massachusetts or other similar cooperative purchasing programs.
3. Energy Management
3.1. Use advanced metering and sub-metering to report and track hourly interval electricity use data by end-use categories
that exceed 10%of total annual electricity consumption and maintain said records for rolling two year periods.
3.2. Install and properly maintain building management system to track and manage peak demand for energy cost
reduction and emergency load shedding.
3.3. Utilize energy storage when cost effective to lower peak demand charges and integrate with onsite solar.
Commissioning/Retro-Commissioning
3.4. Achieve LEED Commissioning points
Resilience:
3.5. Buildings shall be designed to deliver services based on the resilience levels defined in the Integrated Design
Procedure.The resilience level for a particular building shall be determined in consultation with the building
stakeholders and shall be consistent with the planned use of the building in the Town's Emergency Management
Plan.
1
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
2019 Annual Town Meeting
PRESENTER:TER• ITEM
S
NUMBER:
Board Discussion
I.6
SUMMARY:
. Discussion with Recreation Committee and Staff - Article 27: Appropriate For Authorized Capital
Improvements
• Article Discussion
• Article Positions
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019 6:30 p.m.
ATTACHMENTS:
Description Type
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i" TOWN OF LEXINGTON WARRANT
FIE
2019 ANNUAL TOWN MEETING
APRII.1
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts,you are directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town.
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN,ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH,
On Monday,the Fourth Day of March 2019
From 7:00 a.m. to 8:00 p.m., then and there to act on the following article:
ARTICLE 1 NOTICE OF ELECTION
Two Selectmen for a term of three years;
One Selectman for a term of one year;
One Moderator for a term of one year;
Two members of the School Committee; for a term of three years.
One member of the Planning Board for a term of three years;
One member of the Lexington Housing Authority for a term of five years.
Nine Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of
three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; the
next highest number of votes to fill an unexpired term ending in March 2020;
Seven Town Meeting Members in Precinct Two,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Three,the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Five,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Six,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Seven,the seven receiving the highest number of votes to serve for terms
of three years
Nine Town Meeting Members in Precinct Eight,the seven receiving the highest number of votes to serve for terms of
three years;the two receiving the next highest number of votes to fill unexpired terms ending in March 2020;
Eight Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of
three years;the next highest number of votes to fill an unexpired term ending in March 2020.
4
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town,
On Monday,the twenty-fifth day of March 2019 at 7:30 p.m.,
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN
BOARDS, OFFICERS AND COMMITTEES
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator;receive the reports of any
Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article remains open throughout Town Meeting and reports may be presented
at any Town Meeting session by boards, officers,or committees. In addition,the Town will consider
the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code
of the Town of Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham
and Susanna E. Cary; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary
Lecture Series by the Moderator.
FINANCIAL ARTICLES
ARTICLE 4 REDUCE COMMUNITY PRESERVATION ACT(CPA) SURCHARGE RATE FROM 3%
to 1% PURSUANT TO G.L. c. 44B, § 16 (Citizen Article)
To see if the Town will vote to change the current CPA surtax rate from 3%down to 1 %,providing an immediate tax
break to all Lexington residents.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: None.
DESCRIPTION:This article seeks to reduce the CPA surcharge net to provide tax relief to Lexington
residents.In addition,special considerations must be given to covering debt for previous CPA-funded
projects,maintenance of historic properties, and future conservation land purchases.
ARTICLE 5 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS
To see if the Town will vote to adjust the current eligibility limits for property tax deferrals under Clause 41 A of
Section 5 of Chapter 59 of the Massachusetts General Laws as authorized by Chapter 190 of the Acts of 2008; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the
Board of Selectmen,to make adjustments to the current deferral eligibility limits.
ARTICLE 6 APPROPRIATE FOR CREMATION FACILITY AT WESTVIEW CEMETERY
(Citizen Article)
To see if the Town will vote to raise and appropriate a sum of money for design,engineering and architectural services
including site work, value engineering, and cost estimating for plans and specifications to construct new Cremation
5
Facility at the Westview Cemetery and for the payment of all other costs incidental or related thereto;determine whether
the money will be provided by the tax levy,by transfer from other available funds,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by Dinesh Patel and 9 or more registered voters)
FUNDS REQUESTED: unknown a press time
DESCRIPTION: These funds will permit the design and construction work of a new crematorium at
the Westview Cemetery.
ARTICLE 7 APPROPRIATE FUNDS FOR THE CREATION OF A LEXINGTON ECONOMIC
DEVELOPMENT STRATEGY(Citizen Article)
To see if the Town will vote to appropriate a sum of money to fund the cost of developing an Economic Development
Strategy to be led by the Economic Development Office. The report will be submitted to the Town Manager and
Selectmen and published on the Town Website within 6 months of passage of this article.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: $100,000
DESCRIPTION:The funds requested under this article will go to the development of a holistic
Economic Development Strategy that will provide recommendations for changes to zoning,permitting,
design guidelines,marketing, outreach, and development mitigation.
ARTICLE 8 FUNDING FOR SUSTAINABILITY ACTIONS
(Citizen Article)
To see if the Town would endorse the establishment of a revolving fund or other similar mechanism,which would use
revenue,grants,or savings generated by Sustainable Action Plan programs to fund additional programs proposed under
the Sustainability Action Plan and approved by the Board of Selectmen;or any other mechanism in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: This article seeks to establish a revolving fund,or some other mechanism,from the
earnings of projects promoted through the Sustainable Action Plan for the Town to invest in future
actions proposed under the Sustainable Action Plan.
ARTICLE 9 SUSTAINABILITY DIRECTOR(Citizen Article)
To see if the Town will vote to raise an appropriate sum of money for the purpose of hiring a Sustainability Director
whose explicit responsibility is, in collaboration with Sustainable Lexington, to oversee the implementation and
effective management of the recommended actions in the Sustainable Action Plan, and the Net Zero Emissions
Roadmap; or to act in any other manner in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: The funds requested under this article will go to the salary and benefits for a
Sustainability Director, whose duties will include recommending, developing, monitoring, and
securing grants for programs designed to enhance Lexington's long term sustainability and resilience.
ARTICLE 10 APPROPRIATE TO POST EMPLOYMENT INSURANCE
LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided by
the tax levy,by transfer from available funds, including enterprise funds, or by any combination of these methods; or
act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,885,486
6
DESCRIPTION: This Article will allow the Town to continue to fund its liability for post-employment
benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required
to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in
2002.
ARTICLE 11 APPROPRIATE FY2020 OPERATING BUDGET
To see if the Town will vote to make appropriations for expenditures by departments,officers,boards and committees
of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer
from available funds, by transfer from enterprise funds, or by any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: See the most recent version of the FY2020 budget proposals posted at
lexingtonma.gov/budget.
DESCRIPTION: This Article requests funds for the FY2020(July 1,2019-June 30,2020)operating
budget. The operating budget includes the school and municipal budgets. The operating budget
includes requests for funds to provide prospective salary increases for employees, including salaries
to be negotiated through collective bargaining negotiations. The budget also includes certain shared
expenses.
ARTICLE 12 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGETS
To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater
Divisions and the Department of Recreation and Community Programs;determine whether the money shall be provided
by the estimated income to be derived in FY2020 from the operations of the related enterprise, by the tax levy, by
transfer from available funds, including the retained earnings of relevant enterprise fund, or by any combination of
these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Enterprise Fund FY2018 FY2019 FY2020
a) Water Actual ppropria a F;equested
Personal Services $674,791 $77106 $785M10
Expenses $383,853 $494M25 $508,875
Debt Service $1,470,390 $1,463,902 $19277,412
MWRA Assessment $7,246,531 $7,12806 $7184007
Total Water Enterprise Fund $99775,565 $9,8579819 $109412,104
b) Wastewater
Personal Services $230,757 $359,312 $355,614
Expenses $325,482 $408 J 50 $432,950
Debt Service K033,672 $1120304 $11253,756
MWRA Assessment $71402,979 $71402,979 $811431277
Total Water Enterprise Fund $89992,890 $9,373,445 $109185,597
c) Recreation and Community Programs
Personal Services $112781403 $19416,168 $194711683
Expenses $L246,737 $15434,325 $19481,895
Subtotal-Personal Services/Expenses $29525,140 $29850,493 $29953,578
Debt Service $100,000 $0 $0
Total Recreation and Community Programs
Enterprise Fund $29625,140 $2,850,493 $29953,578
7
DESCRIPTION: Under Massachusetts General Laws Chapter 44,Section 53FY2,towns may establish
Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation
to receive related revenue and receipts and pay expenses of such operation. This article provides for
the appropriation to and expenditure from three enterprise funds previously established by the Town.
The Recreation and Community Programs Fund includes the operations and programs for the
Community Center.
ARTICLE 13 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to Chapter 44, Sections 53EV2 and of the Massachusetts General Laws and
Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110
to establish new revolving funds;to determine whether the maximum amounts that may be expended from such new
and existing revolving fund accounts in FY2020 shall be the following amounts or any other amounts; or act in any
other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Program or Purpose for Revolving Funds FY2020 Authorization
School Bus Transportation $111509000
Building Rental Revolving Fund $5451000
DPW Burial Containers $501000
Lexington Tree Fund $451000
DPW Compost Operations $76000
Minuteman Household Hazardous Waste Program $2201000
Regional Cache -Hartwell Avenue $105000
Senior Services Program $7500
Health Programs $451000
Tourism/Liberty Ride TBD
Visitors Center TBD
Residential Engineering Review TBD
DESCRIPTION:The amount that may be spent from a revolving fund established under Massachusetts
General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. The Funds
are credited with the receipts received in connection with the programs supported by such funds,and
expenditures may be made from the revolving fund without further appropriation.
ARTICLE 14 APPROPRIATE THE FY2020 COMMUNITY PRESERVATION COMMITTEE
OPERATING BUDGET AND CPA PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2020
Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of
the Community Preservation Committee for FY2020; for the acquisition,creation and preservation of open space;for
the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation,rehabilitation and restoration of land for recreational use; for the acquisition, creation,preservation and
support of community housing; and for the rehabilitation or restoration of open space and community housing that is
acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and
determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act
surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise
funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Community Preservation Committee)
8
FUNDS REQUESTED:
a) Conservation Land Acquisition-TBD
b)Willard's Woods Site Improvements- $13 8,273
c)Archives &Records Management/Records Conservation&Preservation- $20,000
d)Battle Green Master Plan-Phase 3- $253,394
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000
f)Athletic Field Complex at Minuteman Regional Vocational Technical School- TBD
g) Old Reservoir Bathhouse Renovation- $620,000
h)Park Improvements-Hard Court Resurfacing- $70,000
i)Park Improvements-Athletic Fields- $435,000 (subject to reduction if(f) is fully funded)
j)Playground Replacement Program-Bridge- $302,000
k) LexHAB-Preservation,Rehabilitation, and Restoration of Affordable Housing- $99,700
1) CPA Debt Service- $3,094,680
m)Administrative Budget- $150,000
DESCRIPTION: This Article requests that Community Preservation funds and other funds, as
necessary,be appropriated for the projects recommended by the Community Preservation Committee,
the debt service on previously authorized projects, and for administrative costs.
ARTICLE 15 APPROPRIATE FOR RECREATION CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and
determine whether the money shall be provided by the tax levy, by transfer from available funds, including the
Recreation and Community Programs Enterprise Fund,by borrowing,or by any combination of these methods; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Recreation Committee)
FUNDS REQUESTED: $125,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
ARTICLE 16 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment:
a) Hydrant Replacement Program;
b) Storm Drainage Improvements and NPDES compliance;
c) Comprehensive Watershed Stormwater Management Study and Implementation;
d) Townwide Culvert Replacement;
e) Center Streetscape Improvements- Construction;
f) Automatic Meter Reading System;
g) Sidewalk Improvements;
h) Hill Street New Sidewalk Project;
i) Equipment Replacement;
j) Townwide Signalization Improvements;
k) Street Improvements;
1) Transportation Mitigation;
m) Municipal Technology Improvement Program;
n) Application Implementation;
9
o) Network Core Equipment Replacement; and
p) EV Charging Stations.
and authorize the Selectmen to take by eminent domain, purchase or otherwise acquire any fee, easement or other
interests in land necessary therefor; determine whether the money shall be provided by the tax levy,by transfer from
available funds, including enterprise funds,by borrowing, or by any combination of these methods; determine if the
Town will authorize the Selectmen to apply for,accept,expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $12,521,005
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
ARTICLE 17 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the
purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land
as the Selectmen may determine,subject to the assessment of betterments or otherwise;and to take by eminent domain,
purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for
such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water
enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any
combination of these methods;to determine whether the Town will authorize the Selectmen to apply for,accept,expend
and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $2,200,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cgpital.
ARTICLE 18 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof,including engineering studies and the purchase of equipment in connection therewith;
in such accepted or unaccepted streets or other land as the Selectmen may determine, subject to the assessment of
betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in
amendment thereof,or otherwise; and to take by eminent domain,purchase or otherwise acquire any fee,easement or
other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine
whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds,
including any special wastewater funds,by borrowing,or by any combination of these methods;to determine whether
the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of federal and state aid
for such wastewater projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,700,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
10
ARTICLE 19 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools'technology systems
and equipment; determine whether the money shall be provided by the tax levy,by transfer from available funds,by
borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $1,743,900
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at htT
www.leximY,tonma.gYov/f
y20cqpital.
ARTICLE 20 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new
construction to public facilities for:
a) Public Facilities Bid Documents;
b) Facility and Site Improvements
• Building Flooring Program;
• School Paving& Sidewalks Program;
c) Municipal Building Envelopes and Systems;
d) School Building Envelopes and Systems;
e) LHS Field House Track Resurfacing;
f) Public Facilities Mechanical/Electrical System Replacements;
g) Westview Cemetery Facility Construction; and
h) Cary Library Children's Room Renovation Design.
and determine whether the money shall be provided by the tax levy,by transfer from available funds,including enterprise
funds,by borrowing, or by any combination of these methods; to determine if the Town will authorize the Selectmen
to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $4,744,053
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http:////
www.lexingtonma.gov/f
y20cgpital.
ARTICLE 21 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles;
or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt
that is no longer required for its intended purpose.
ARTICLE 22 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 513 of Chapter 40 of the Massachusetts General Laws for the purposes
of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public
Transportation, (d) Special Education, (e) Center Improvement District; (f) Debt Service, (g)Transportation
Management Overlay District, (h) Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization
Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m)
Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from
11
available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for
specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. These funds may later be appropriated for the
specific designated purpose, by a two-thirds vote of an Annual or Special Town Meeting, for any
lawful purpose.
ARTICLE 23 APPROPRIATE TO GENERAL STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money to the previously created General Stabilization Fund in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws; determine whether the money shall be
provided by the tax levy,by transfer from available funds,or by any combination of these methods;or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: Money may be appropriated into the Stabilization Fund that may be invested and
the interest may then become part of the fund. These funds may later be appropriated,by a two-thirds
vote of an Annual or Special Town Meeting, for any lawful purpose.
ARTICLE 24 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the
FY2020 debt service of the bond dated February 1, 2003,issued for additions and renovations to the Lexington High
School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8,2011; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $124,057
DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the 2003
School Bonds from the Debt Service Stabilization Fund set up for that specific purpose.
ARTICLE 25 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior
years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year
in which the goods were received or the services performed and for which no money was encumbered.
ARTICLE 26 AMEND FY2019 OPERATING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations,to be used in conjunction with money appropriated
under Articles 4, 5, 9 and 10 of the warrant for the 2018 Annual Town Meeting, to be used during the current fiscal
year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to
determine whether the money shall be provided by transfer from available funds including Community Preservation
Fund; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
12
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2019)
appropriations.
ARTICLE 27 APPROPRIATE FOR AUTHORIZED CAPITAL
IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated
in prior years for the installation or construction of water mains,sewers and sewerage systems,drains,streets,buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine
whether the money shall be provided by the tax levy,by transfer from the balances in other articles,by transfer from
available funds,including enterprise funds and the Community Preservation Fund,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations.
GENERAL ARTICLES
ARTICLE 28 CONFIRM STREET ACCEPTANCE AND TITLE (PORTION OF PELHAM
ROAD)
To see if the Town will vote to confirm the establishment and acceptance of the layout as a Town way the portion of
Pelham Road from Eliot Road a distance of 526 feet,more or less westerly, as laid out by the Selectmen, all as shown
upon a plan on file in the office of the Town Clerk, dated May 1896 and to take by eminent domain, donation or
otherwise acquire any fee,easement,or other interest in land necessary therefore;or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This segment of Pelham Road was accepted by the Town many years ago,but the
record is unclear as to whether it was ever conveyed to the Town. This article will confirm that the
street is an accepted street, and will authorize the Town to take title to this segment of Pelham Road.
ARTICLE 29 CIVIL SERVICE WITHDRAWAL
To see if the Town will vote to revoke the acceptance of Civil Service laws for the Town of Lexington police force at
all ranks, including the Police Chief,thereby removing the police force from the provisions of the Civil Service Laws,
and the rules and regulations relating to the same,provided that this revocation will not affect the Civil Service status
of existing personnel in their current positions; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article requests approval to prospectively remove all uniformed members of
the Lexington Police Department,including the position of Police Chief,from the provisions of Civil
Service law. The Lexington Police Department has been in the state civil service system since Town
Meeting votes in 1911 (police officers) and 1926 (police chief). At that time there was little state
legislation or case law dealing with employee rights or responsibilities. Much has changed since then.
The Town's Police Chief and Town Manager believe that the hiring and promotion requirements under
the Civil Service program restrict the Town's ability to hire the best applicants for the positions. The
proposed change would provide the Town of Lexington with more control over personnel choices by
allowing the Town to set its own policies, requirements and procedures for hiring and, subject to
bargaining, promoting officers. In the past, the Police Department has found it difficult to fill open
positions because of a lack of qualified candidates identified through the Civil Service process,resulting
in unfilled vacancies and higher overtime costs. The change would increase the pool of potential
candidates by opening the process to qualified individuals who have not taken the Civil Service exam.
13
ARTICLE 30 AMEND TOWN BYLAWS-REDUCE/BAN POLYSTYRENE MATERIALS
(Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate polystyrene food serviceware
and packaging, or to act in any manner in relation thereto.
(Submitted by Lin Jensen and 9 or more other registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate polystyrene food serviceware
and packaging in Lexington.
ARTICLE 31 AMEND TOWN BYLAWS TO REDUCE/BAN SINGLE-USE PLASTIC
BEVERAGE STRAWS AND STIRRERS (Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate single-use plastic beverage straws
and plastic stirrers, or to act in any manner in relation thereto.
(Inserted by Lin Jensen and 9 or more registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate single-use plastic straws and
stirrers in Lexington.
ARTICLE 32 ADDITION OF CAPITAL EXPENDITURES COMMITTEE-RELATED PROVISIONS TO
THE REPRESENTATIVE TOWN MEETING AND SELECTMEN-TOWN MANAGER ACTS
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation regarding the Town's Capital Expenditures Committee in substantially the form below, and further to
authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that
are within the scope of the general objectives of the petition; or act in any other manner in relation thereto.
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the
same, as follows:
SECTION 1. Section 3 of Chapter 215 of the Acts of 1929, as previously amended, is hereby amended by striking
the phrase "chairman of the appropriation committee" and inserting in its place the phrase "chairpersons of the
appropriation and capital expenditures committees".
SECTION 2. Section 2(c)of Chapter 753 of the Acts of 1968,as previously amended,is hereby amended by inserting
after the phrase "appropriation committee"the phrase",the capital expenditures committee".
SECTION 3. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article proposes updates to the Representative Town Meeting and Selectmen-
Town Manager Act to more accurately reflect the Capital Expenditures Committee's activities and
responsibilities throughout the year, including at all Town Meetings.
ARTICLE 33 RENAME "BOARD OF SELECTMEN" TO
"SELECT BOARD"
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation to change the name of the Board of Selectmen to the Select Board and the title of"Selectman"to "Select
Board Member"in substantially the form below,and further to authorize the Board of Selectmen to approve amendments
to said act before its enactment by the General Court that are within the scope of the general objectives of the petition;
or act in any other manner in relation thereto
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the
same, as follows:
14
SECTION 1. Notwithstanding any General or Special Law to the contrary, the Board of Selectmen of the Town of
Lexington shall be referred to as the"Select Board of the Town of Lexington"and individual members of said Board
shall be referred to as "a member of the Select Board."
SECTION 2. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article seeks special legislation to use a gender neutral name for the Board of
Selectmen. Several other Massachusetts cities and towns have taken this step.
ARTICLE 34 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
GENERAL BYLAW
To see if the Town will vote to amend its General Bylaws to change all references to the "Board of Selectmen" to
"Select Board," and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's General Bylaws.
ARTICLE 35 AMEND ARTICLE III OF CHAPTER 118 (Citizen Article)
To see if the Town will vote to amend Article III of Chapter 118 of the Code of the Town of Lexington, to improve
debate and subsidiary motion procedures; or to act in any other manner in relation thereto.
(Inserted by Matthew Daggett and 9 or more registered voters)
DESCRIPTION:This article proposes revisions to Town meeting's rules of debate,subsidiary motion,
and/or amendment procedures to develop criteria for ensuring a minimum of debate has occurred
before subsidiary motions can be offered or debate closed.
ARTICLE 36 IMPLEMENT AN OUTCOMES-BASED APPROACH TO TOWN BUILDING
PROJECTS (Citizen Article)
To see if the Town will vote to request the Board of Selectmen and School Committee adopt an outcomes-based,high
performance building policy for operation of existing Town buildings and design and operation of all new Town
building and renovation projects.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: None
DESCRIPTION: This article seeks Town Meeting approval to adopt an outcomes-based building
management process that emphasizes a.) Setting clear targets or outcomes for the performance of
current and planned buildings in the areas of health, energy performance, energy management and
resilience; b.) Assessing gaps against those outcomes; and c.) Utilizing those outcomes for the
beginning stages of future building development and in prioritizing operating/capital budget projects.
ZONING ARTICLES
ARTICLE 37 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
ZONING BYLAW
To see if the Town will vote to amend the Town's Zoning Bylaw to change all references to the"Board of Selectmen"
to "Select Board" and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
15
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's Zoning Bylaw. Because changes to the Zoning Bylaw require a different
procedure than changes to a general bylaw,this Article is proposed separately from Article 34.
ARTICLE 38 AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET
(Owner Petition)
To see if the Town will vote to amend the Zoning Map and Bylaw of the Town,based on the information provided in
the applicant's Preliminary Site Development and Use Plan ("PSDUP") for the property commonly known as Town
of Lexington Assessors'Map 64, Parcel 68 at 186 Bedford Street; or to act in any other manner relative thereto.
(Inserted by 186 Bedford St, LLC)
DESCRIPTION: The proposed Article would rezone the property from the present RS One Family
Dwelling District to a PD Planned Development District.This would allow for renovation and addition
to the existing buildings on the above parcel which is identified on a Plan entitled: Proposed Mixed-
Use Development - 186 Bedford Street, Lexington, Massachusetts I Preliminary Site Development
and Use Plan dated December 20,2018,prepared by Highpoint Engineering,Inc. and on file with the
Lexington Town Clerk and Planning Board, with metes and bounds shown on the attached Legal
Description.
ARTICLE 39 AMEND ZONING BYLAW-LIMITED SITE PLAN REVIEW
(CITIZEN ARTICLE)
To see if the Town will vote to amend the Zoning Bylaw to reasonably regulate land uses protected by MGL c. 40A§
3 through site plan review, or act in any other manner in relation thereto.
(Inserted by Jeanne Krieger and 9 or more registered voters)
DESCRIPTION: The changes proposed under this article would provide for site plan review, to the
extent possible, of exempt uses protected under MGL c. 40A§ 3 ('Dover amendment uses').
And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 41h day of February 2019.
Suzanne E. Barry, Chairman Selectmen
Joseph N. Pato of
Douglas M. Lucente
Jill I. Hai Lexington
A true copy,Attest:
Michael R. Barry
Constable of Lexington
16
ARTICLE 39 AMEND ZONING BYLAW-LIMITED SITE PLAN REVIEW
(CITIZEN ARTICLE)
MOTION:
To amend Chapter 135 of the Code of the Town of Lexington as follows:
A. Amend Table 1, Permitted Uses and Development Standards, of the Zoning Bylaw by
replacing the symbol `Y' with the symbol `R' in all columns of rows B.1.01, B.1.02 and B.
1.03.
B. Amend § 9.5.5 by inserting the words "of activities and uses not covered by§ 9.5.6" after
the words site plan review".
C. Add a new § 9.5.6 as follows:
9.5.6 Limited Review Standards.
1. The Planning Board in its Zoning Regulations shall establish reasonable standards for
site plan review of educational, religious, and child care uses protected under MGL c.
40A, § 3.
2. The standards shall not be more restrictive than those applied to activities and uses
under § 9.5.5.
3. The standards shall address only the following areas. No applicant shall be required
to file any documents not related to these areas.
a. bulk and height of structures;
b. yard sizes and setbacks;
c. lot area;
d. open space;
e. parking; and
f. building coverage.
4. The Planning Board or its designee shall waive any standards which are not
reasonable as applied in a particular case or which effectively prohibit the protected use.
5. The Planning Board or its designee may impose reasonable conditions necessary to
satisfy the standards not waived.
AMENDMENT:
6. Notwithstanding any other provision of this chapter, the use of land or structures for
educational purposes by the Lexington Public Schools on land owned or leased by the
Town of Lexington or Lexington Public Schools shall not be subject to site plan review
pursuant to § 9.5.
4/3/19
ACTIVITAS
landscape architecture civil engineering
delivered via email
05 April 2019
Lexington Recreation Committee
c/o Ms. Melissa Batitte and Mr. David Pinsonneault
Director of Recreation and Community Programs Director of Public Works
Town of Lexington Town of Lexington
39 Marrett Road 201 Bedford Street
Lexington, MA 02420 Lexington, MA 02420
Re: Town of Lexington Center Track and Field Renovations
Field Surface Considerations
Dear Recreation Committee Members:
Activitas is an independent landscape architecture and civil engineering firm that provides
outdoor athletic facility consulting services for municipal, collegiate and professional sports
clients throughout the United States. We are strictly a "client side" design firm representing only
the interests of our clients. We do not sell, construct or otherwise profit from the installation of
synthetic turf, or other playing field systems, or any associated products and equipment. We
have been working on recreation projects for the Town of Lexington for the last 20+ years which
includes the original renovation of Lincoln Fields and the subsequent surface replacements; the
natural grass renovations at Center Playfields 1, 2 and 3; the current athletic lighting project at
Center Playfields; numerous field, court and fencing renovations around town; and the ADA
Study and Report of all recreational areas in Town.
As your Athletic Field Consultant I am concerned that incorrect information is being discussed in
regards to human health and environmental safety in regards to synthetic turf fields in hopes to
sway opinion towards a particular surface. My goal with this letter is to remove conjecture from
the conversation and focus the final surface decision on playability (e.g. play after rain, heat
during warmer months), maintenance (e.g. ability to plow field, costs associated with fixing
surface problems), and budget. Both surfaces are excellent athletic surfaces. Both surfaces are
safe for humans and for the environment. Both surfaces have pros and cons in regards to their
surface properties, and these differences have to be weighed by the Town to determine the
final surfacing solution. A table comparing the natural grass hybrid to synthetic turf is provided as
an attachment to this letter. The items that were raised at the recent Recreation Committee
Meeting were: health and safety around crumb rubber infill; recyclability of plastics used in
synthetic turf; and comparing the turf field carpet to plastic bags and straws.
Activitas was engaged by the Town of Lexington in August of 2018 to assist the Town in the
design for the renovation of the Center Track and Field. From the beginning of the project our
direction from the Town was to consider two potential surfaces within the track: synthetic turf
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similar to Lincoln Fields and a high end natural grass athletic field supplemented with stitched in
synthetic fibers equivalent to the "SIS Grass" and "Grassmaster" style systems. Public Meetings
(as part of Recreation Committee meetings) to review status and to receive input on the design
were held on 9/13/18, 11/28/19, 12/19/18, and 2/13/19. The Conservation Commission also
reviewed the project through a Request for Determination of Applicability under the Town's
bylaw as the site drainage system ties into the Town's drainage system. The synthetic turf surface
was included within this review as this was considered the more conservative approach. As part
of this review the Engineering Department reviewed the stormwater design. The project was
issued a Negative Determination (which means approval) from the Commission with typical
conditions.
The synthetic turf system being proposed on this project is similar to systems we have recently
specified for the New England Patriots, Boston College, Dartmouth College, Harvard University,
the Massachusetts Institute of Technology and UMass Amherst. It is also similar to systems we
have recently specified for the following Massachusetts municipalities: the Towns of Carver,
Dedham, Scituate, Weston and Weymouth, and the Cities of Lynn, Malden and Marlborough.
In all of these projects the topic of health and human safety has been raised and carefully
considered by these clients. As you are aware, health concerns related to crumb rubber were
reignited in 2014 at the University of Washington as a result of a national news story which first
appeared on NBC and was later picked up by other outlets. The Women's Associate Head
Soccer Coach became concerned that there was a link between crumb rubber and soccer
players (specifically goalkeepers) that she had identified as having developed a variety of
cancers within the recent past. To date, approximately 100 scientific, peer-reviewed, published
studies have been performed worldwide on the potential health risk of using crumb rubber in
general; with some specifically applied to its use in synthetic turf. As a result of these studies the
following state, national and international agencies, governing bodies and academic institutions
have concluded that the use of crumb rubber in athletic fields does not pose a significant
human health risk, including (among others) the following:
Dutch National Institute for Public Health and Environment, Norwegian Institute of Public
Health, EU - European Chemical Agency (ECHA), Connecticut Department of Public Health,
New York City Department of Health, New York State Department of Health, The
Washington State Department of Health and researchers from the University of Washington
School of Public Health.
It is notable that the Washington State Department of Health, responding to the issues raised at
the University of Washington, conducted a study and "concluded the number of cancer cases
among soccer players is less than expected based on rates of cancer among Washington
residents of the same ages'.
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Though there is considerable internet speculation regarding the safety of crumb rubber in
synthetic turf, we are not aware of any peer-reviewed scientific study which demonstrates a link
to cancer, or even an elevated health risk. The available peer reviewed studies noted above
have found that chemicals of potential concern (COPCs) within the crumb rubber particle are
chemically bound to the particle and are not bio-available through dermal contact, ingestion or
inhalation.
From an environmental side and in addition to peer-reviewed scientific studies, crumb rubber
has been reviewed by the MA Department of Environmental Protection (MADEP) at the highest
level through an adjudicatory hearing in regards to a specific project that was within Riverfront
Area (Fenn School, Docket No. WET-201 0-010, DEP File No. 137-1032). MADEP determined that
the synthetic turf field (and all components) would "not have a significant adverse impact on
the ability of the Riverfront Area to protect the interests of the MA Wetland Protection Act."
In regards to reuse and/or recyclability of synthetic turf, when the three fields at Lincoln were
replaced all of that material was recycled. None of the material in those original three fields
went to a landfill. As your Athletic Field Consultant we required the contractor to recycle that
material and provide proof of handling showing that it did not go to a landfill. We knew this was
important for Lexington and it did set a precedent for surrounding communities that while there
is some cost to it, this material does not need to go to a landfill. The comparison of the synthetic
turf plastics to the plastic bags and straws is not applicable.
I hope this information provides the Town with what is needed to show that both field surface
types are safe, but different. The attached chart shows the comparison of properties of the field
types and these are what should be considered when making a decision, not unscientific
information found on the internet.
I look forward to reviewing this information and answering any further questions regarding your
surface type.
Respectfully:
A CIF 1 V I
Meg Bukzynskil, PE
Principal Civil Engineer
Attachment A: Review of Scientific Literature
Attachment B: Chart Comparing Hybrid Grass to Synthetic Turf
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Attachment A
Review of Scientific Literature
Below is a partial list of the scientific literature that have found that artificial turf fields do not
cause an adverse health risk in humans and are safe for use:
• "...it appears that the health risks for players who use artificial turf are not significant and
that it is completely safe to engage in sports activities on this type of outdoor field."
Beausoleil, et al (2009).
• Researchers "designed a comprehensive hazard assessment to evaluate and address
potential human health and environmental concerns associated with the use of tire
crumb in playgrounds. Human health concerns were addressed using conventional
hazard analyses, mutagenicity assays, and aquatic toxicity tests of extracted tire crumb.
Hazard to children appears to be minimal. We conclude that the use of tire crumb in
playgrounds results in minimal hazard to children and the receiving environment."
Birkholz, et al (2003).
• "PM2.5 and associated elements (including lead and other heavy metals) were either
below the level of detection or at similar concentrations above artificial turf athletic fields
and upwind of the fields.""The large majority of air samples collected from above
artificial turf had VOC concentrations that were below the limit of detection. "Fewer
bacteria were detected on artificial turf compared to natural turf." California Office of
Environmental Health Hazard Assessment, (2010).
• "Health risk assessment studies suggested that users of artificial turf fields, even
professional athletes,were not exposed to elevated risks. Preliminary life cycle
assessment suggested that the environmental impacts of artificial turf fields were lower
than equivalent grass fields." Cheng, et al. (2014).
• "In spite of the conservative nature of the assessment, cancer risks were only slightly
above de minimis levels for all scenarios evaluated including children playing at the
indoor facility, the scenario with the highest exposure. The calculated risks are well within
typical risk levels in the community from ambient pollution sources and are below target
risks associated with many air toxics regulatory programs. Chronic non-cancer risks were
not elevated above a Hazard Index of 1." "Cancer risks are slightly above de minimis in
all scenarios." Connecticut Department of Public Health (CDPH), (2010).
• "Based on the information reviewed none of the risk assessments showed concentrations
of contaminants that would be at a level of concern, even under conservative
assumptions and thus it does not appear that the ingestion of tire crumb would pose a
significant health risk for children or adults." Denly, et al. (2008).
• "Cancer and noncancer risk levels were at or below de minimis levels of concern. The
scenario with the highest exposure was children playing on the indoor field. Based upon
these findings, outdoor and indoor synthetic turf fields are not associated with elevated
adverse health risks." Ginsberg, et al. (2011).
• "Based on the available literature on exposure to rubber crumb by swallowing, inhalation
and skin contact and our experimental investigations on skin contact we conclude, that
there is not a significant health risk due to the presence of rubber infill for football players
an artificial turf pitch with rubber infill from used car tyres." Hofstra, U. (2007a).
• "On the basis of estimated exposure values and the doses/concentrations which can
cause harmful effects in humans or in animal experiments, it is concluded that the use of
artificial turf halls does not cause any elevated health risk.This applies to children, older
children,juniors and adults. The estimated Margins of Safety (MOS) also give no cause for
concern.'' Norwegian Institute of Public Health and the Radium Hospital. (2006).
• "...crumb rubber may be used as an infill without significant impact on groundwater
quality...Analysis of crumb rubber samples digested in acid revealed that the lead
concentration in the crumb rubber samples were well below the federal hazard standard
for lead in soil...A risk assessment for aquatic life protection...found that for the three
types of crumb rubber, aquatic toxicity was found to be unlikely...A public health
evaluation was conducted on the results from the ambient air sampling and concluded
that the measured levels of chemicals in air at the Thomas Jefferson and John Mullaly
Fields do not raise a concern for non-cancer or cancer health effects for people who use
or visit the fields...the findings do not indicate that these fields are a significant source of
exposure to respirable particulate matter" New York Department of Environmental
Conservation (NYDEC). (2009).
PROJECT: Lexington Center Track and Field Renovation ACTIVITAS
PROJ #: 18014 landscape architecture civil engineering
DATE:05 April 2019
SURFACE TYPE COMPARISON
SURFACE TYPE
Well Maintained Natural Grass with Hybrid Infilled Synthetic Turf (Maintained)
Reinforcement
Athlete Surface Preferred surface for most sports (natural Better for field hockey (ground sport, ball
Preference grass); less ideal for field hockey; preferred roll very important); other sports can
for track throwing events tolerate; can be used for track throwing
events, but may cause some damage and
new equipment (e.g.rubber tipped
'avelins) will be needed
Material Natural materials, but with extra level of soil All synthetic materials (not natural); unless
Composition stability with use of synthetic fibers organic infill is used
Costs Most expensive option for upfront costs Lowest per-use cost; more expensive
upfront cost in compared to natural grass
Lifecycle 20 year full field replacement 10 year carpet replacement
Replacement Surface needs to be reseeded for a Surface replacement cost is expensive
Costs surface replacement; minimal costs, but
longer grow in time
Hours of Use Limited to 800 hours of use per year to keep Allows up to 2500 hours of use per year
in great condition. Additional play will wear under warranty (typically NE field usage is
the grass plant, but will not cause around 1500 hours)
deterioration of the surface planarity.
Temperature Cooler surface temperatures in comparison Surface temperatures can be hot in
to synthetic turf comparison to natural grass
Maintenance Requires different maintenance practices Most durable with the least maintenance
in comparison to conventional grass (still requires some maintenance)
Cannot re-sod problem areas Movement of infill materials (rubber on
shoes, etc.)
Irrigation is required Irrigation is not required for grass growth,
but water can be considered for cooling,
and may be required if organic infill is used
More durable than natural grass; reduced
divoting
Better stability of soil when grass cover is lost
Surface Typically, playable within 1 hour after Useable during and immediately after
Playability inclement weather inclement weather
Potential to provide earlier play on a Ability to plow the field area; however,
natural surface following winter conditions; need to take into account field storage
possible to plow field with consideration to and maintenance equipment needed to
maintain dormant grass plant do so; understand that damage due to
snow removal is NOT covered under
warranties
More forgiving surface in comparison to Perceived as"harder"than natural grass
synthetic turf
`ors MORNS
o� 1775
m Town o Lexington
4 o W Recreation Committee
x z
APRIL 19T"
�FXIN(iT
Frederick DeAngelis, Chairman Tel: (781) 698-4800
Lisah Rhodes,Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Ruixi (Ray)Yuan
Francesca Pfrommer
April 8, 2019
To: Board of Selectmen
Fr: Recreation Committee
Re: Article 27
The Recreation Committee 5 year capital plan include the Center Track & Field Reconstruction
and $3.34M was appropriated at the 2018 Annual Town Meeting for this Fiscal Year 2019
project.
The Recreation Committee engaged Activitas, Inc as the lead architect on the project. This
includes public meetings that were held during the months of September 2018—April 2019.
The public meetings yielded community input from residents and stakeholders representing all
users of the park. The Recreation Committee has received information via verbal and written
communications from the following organizations and or residents regarding their position on
the turf selection for the Center Field playing surface: Lexington Public Schools, Lexington
United Soccer Club, Lexington Youth Lacrosse, Lexington HS Track & Field (Coaches and
Athletes), Lexington Tree Committee as well as many residents. Suggestions and concerns
received through this process included athletic needs, preservation of shaded areas at the pool
and playground areas, improved accessibility and connectivity throughout the park, access to
water fountain and the turf within the track oval. This valuable community involvement and
feedback assisted the Recreation Committee and staff in the development of a design to best
serve the community while staying within appropriated budget.
We realize the importance of this park and that this investment will serve the community for
years to come. The Recreation Committee has reviewed the bid results and have discussed the
available options for the turf product for the multi-use field. The Recreation Committee has
voted 4-1 to choose Bid Base + add alternate 0, which provides a synthetic field with an
extended warranty. This vote is $227,300 under the appropriated budget. The use of Article 27
is not being requested at this time. The bids received are valid through Thursday, April 11,
2019 with a project mobilization scheduled for June 4, 2019. A delay in awarding the contract
will require the postponement of the work. The conditions of the track continue to fail.
The Recreation Committee requests the Select Board to support the decisions of the Recreation
Committee voted on throughout this public process and ask that Article 27 remain Indefinitely
Postponed.
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamation- Minuteman Cane
PRESENTER:TER• ITEM
S
NUMBER:
S uzie Barry, Chairman
C.1
SUMMARY:
To approve and sign the proclamation for the 2019 Minuteman Cane Award.
SUGGESTED MOTION:
Move to approve the consent
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019
ATTACHMENTS:
Description Type
2019 MINUTEMAN CANE AWARD
The Board of Selectmen of the Town of Lexin ton, Massachusetts, hereby recognizes and
g y g
- -- presents the 2019 MINUTEMAN CANE AWARD to:
PAT COSTELLO
<d as The Minuteman Cane Committee is pleased to announce the recipient of the 2019 award is Pat
� Costello. Pat has lived in Lexington for more than 40 years and for most of those years has been
involved in activities that have bettered our community. Her energetic engagement in so many civic,historic and other
volunteer activities is an inspiration as is the importance of the activities to which she chooses to devote her time.
Pat has been a mainstay of Lexington's League of Women Voters for many decades, serving twice as president as well as
many other board positions. She continues to serve on the state League board,currently as its legislative specialist for
elder affairs.
Pat is a highly valued tour guide for the Tourism Committee and has been for almost 16 years. It's not unusual for her to
get shout-outs by name on Trip Advisor. She has worked as a historic house guide for the Lexington Historical Society at
the Hancock-Clarke House and Munroe Tavern since 2007. She is a group leader for the Society's Ghosts and Grave
Halloween Tour. Her passion for Lexington history and attention to facts and details is well known.
For 15 years she has been a member of the Selectmen's Tax Deferral and Exemptions Study Committee and has served as
its co-chair for 14 for those years. She co-wrote the Town's official 10-page Property Tax Relief brochure and for 10 years
has been responsible for the semi-annual research and updating of the program criteria in that brochure. As a member of
the Massachusetts Council on Aging's Property Tax Task Force she tracks property tax legislation beneficial to seniors. In
addition,
Similarly,Pat has been a volunteer AARP tax aide for 15 years, spending many hours reviewing the tax code changes to
pass the IRS certification exam and volunteering a minimum of four hours a week for 10 weeks doing tax returns for
seniors at the Community Center.
Pat has served in Town Meeting for 16 years. She was precinct 7's top vote getter when she was re-elected a few weeks
ago. She has served on the executive committee of the Town Meeting Members Association.
As a member of the 20/20 subcommittee on Asian Communities,Pat provided thoughtful insights on how to successfully
welcome our growing Asian community.
Although Pat never had children,for many years she attended METCO Lobbying Day at the State House,working to
improve state support for the METCO program. She frequently helps in the background doing the nitty-gritty essential
work at road races and other types of fund raising events. For all her community activism, she was honored at the State
House receiving an Unsung Heroine Award which she truly is.
Pat is the epitome of what it means to be a community volunteer who serves others. It is therefore with great pleasure
that we proclaim Pat Costello to be the 2019 Minuteman Cane recipient. Congratulations.
Issued in grateful appreciation this 8th day of April 2019.
Board of Selectmen
Chair,Minuteman Cane Award
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
2019 Outstanding Youth of Lexington Award
ITEM
PRESENTER: NUMBER:
C.2
SUMMARY:
2019 Outstanding Youth of Lexington Award.
SUGGESTED MOTION:
Move to approve the Consent
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/8/2019
ATTACHMENTS:
Description Type
J tw jl
° AP
Tobin of lextngton, A1a.9.5arbU.5ett,5
I I
AN&Er
OFFICE OF SELECTMEN
2019 OutstandingYouth of Lexington Award
The 2019 Outstanding Youth of Lexington Award is being presented this year to Lexington High School senior,
Paola Kefallinos
PAOLA KEFALLINOS
Winston Churchill once said, "We make a living by what we get, but we make a life by what we give". This quote
resonates with me and my experiences with community service.
PAOLA has a strong commitment to academics which becomes evident when looking at her Academic Honors
achievements. She has won awards in the National Merit Scholarship Program, AP Italian, AP Scholar with
Distinction, a Silver Medal in the National Latin Exam, and a gold and silver medal achieved through the National
Italian Exam. Paola was a student panel member for the NEASC Lexington High School Accreditation.
Completing multiple classes she received a Certified Personal Finance Degree through the Cambridge Savings Bank
Program. These are just some examples of the academic strength she possesses.
Paola is not simply a brilliant student but she also excels in many other ways. She has been involved in school
activities including the Varsity Girls Hockey Team Manager, Peer Tutoring, Crafts for the Love Club, Eurogames
Club, and Poetry Club. She has a passion about helping others learn, and brightening their day when she is present.
Some of her other community service volunteering has included Lexington's Got Talent, a Lexploration summer
camp for children 9-15, LBYH Hockey clinic helper, Double Bass Accompaniment for the St. Bridget's Children
Choir, and Hockey Clinic Helper and time keeper for our local children through the Lexington Bedford Youth
Hockey Program.
This young lady is also a talented musician and athlete. As a musician, she has participated in the LHS Repertoire
Orchestra as a Double Bass Section Leader. As a Pianist she has received the ARCT Diploma, First Honor from the
Conservatory of Music, making her one of only two Americans to graduate this program. She is also is a national
gold winner for a 13 piece program from the National Piano Guild. As an athlete, Paola has participated in Varsity
Girls Cross Country,Hockey, and Outdoor Track at Lexington High School. She also was a member of the Wizards
Hockey U16 gold and U16 Black teams,along with the Lexington Bedford Girls Hockey Teams.
Paola is a wonderful role, is inherently kind to all, and is sincerely grateful to others for their unwavering support of
her and her endeavors. As she herself wrote,Community Service is an opportunity to help others,and in the process
garner a plethora of interpersonal skills and human connections. Throughout my experiences I have learned the
answer to the question posed by "Leo Tolstoy, "What is the most important thing to do?". The answer is "to help
the people around you,for"that purpose alone man was sent into this life."
It is for all these reasons; it is an honor to present the 2019 Lexington Outstanding Youth Lexington Award to Paola
Kefallinos. Congratulations Paola.
Board of Selectmen
Signed: April 8, 2019 Presented: April 15, 2019