HomeMy WebLinkAbout2019-04-01 BOS Packet - Released SELECTMEN'S MEETING
Monday, April 1, 2019
Town O ffc e Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room
6:30 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2019 Annual Town Meeting 6:3 5 p.m.
• Article Discussion
• Article Positions
2. Board Participation in Discovery Day 2019 6:40 p.m.
3. Discuss Banner Policy 6:45 p.m.
4. Minuteman B ikeway Signs 7:05 p.m.
5. Selectmen- Committee Appointment 7:10 p.m.
CONSENT AGENDA
1. Approve Minutes
ADJOURN
1. Anticipated Adjournment 7:15 p.m.
The next regularly scheduled meeting of the Board of Selectmen will be held on Wednesday,April
3, 2019 at 6:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leyfqedil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
2019 Annual Town Meeting
PRESENTER: ITEM
NUMBER:
Board Discussion
SUMMARY:
• Article Discussion
• Article Positions
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019 6:35 p.m.
ATTACHMENTS:
Description Type
E) V11"errj(..) (A,,nter'Frack Pro'ject, Ba(.,,kup Material
F) 20119 NTM arrant Artic,les 11ickup Material
F) 20.19A.717NAI Position.C-1.1art Bcackup Material
y Town of Lexington
yv Town Manager's Office
AIM'
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Assistant Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Board of Selectmen
FROM: Jim Malloy, Town Manager
DATE: April 1, 2019
RE: Center Track Project—Consent Agenda
I know this is a late change, but the bids opened recently and the Recreation Committee discussed the
Center Track Project last week and deadlocked at 2-2 on which options to go forward with and to
provide the Committee the opportunity to consider all options with all five Committee members
present, I am recommending the Board remove Article 27 from the consent agenda.
For the Board's use, the Center Track Project, budgeted at $3,340,000 (with low bid in parenthesis)
included the following options as part of the bid:
• Base Bid(low bid of$3,112,700 or $227,300 under the appropriation)—This includes all work
necessary for the field to be synthetic turf with lights at 30 footcandles.
• Base Bid+ Option 0 (low bid of$3,115,850 or $224,150 under the appropriation)—This includes
all work from the Base Bid+ extended warranty for the synthetic turf from 8 years to 10 years.
Total cost for this option is $3,150.
• Base Bid+ Options 0 + 1 (low bid of$3,147,350 or $192,650 under the appropriation)—This
includes all work from the Base Bid+ Option 0 and includes the use of an organic infill in the
synthetic turf field. Total additional cost for this option is $31,500.
• Base Bid+ Options 0 + 1 + 2 (low bid of$3,457,100 or $117,100 over the appropriation)—This
includes all work from the Base Bid+ Options 0 + 1 and includes the installation of a high end
natural grass and synthetic fiber hybrid field. The total additional cost for this option is $309,750.
• Base Bid+ Options 0 + 1 + 2 + 3 (low bid of$3,478,625 or$138,625 over the appropriation)—
This option includes all work from the Base Bid+ Options 0 + 1 +2 and includes upgrading the
lighting from 30 footcandles to 50 footcandles. The total additional cost of this option is $21,525.
My understanding is the consideration to go with the hybrid field revolves around the heat that is
generated by synthetic fields. The question is whether to go with the synthetic field and organic infill
(bidding laws require you to accept alternates in order, for example to include the hybrid field, the
Town must accept the organic infill) as well as upgrading the lights.
The Recreation Committee is scheduled to meet at 6 PM on 4/3 to discuss and take a vote on their
position and recommendation related to which alternatives to add for the field. Given the timing
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
should Article 27 be removed from the consent agenda, the Board could make their recommendation
on 4/1.
Based on a meeting this morning with Dave Pinsonneault, Melissa Battite, Liz Mancini and Carolyn
Kosnoff, should the Recreation Committee vote to go with all of the options (and should the Board
concur) that the motion be that $70,000 be appropriated from free cash and $70,000 from the
Recreation Enterprise Fund.
Should you have any questions please do not hesitate to contact me. Thanks.
i" TOWN OF LEXINGTON WARRANT
FIE
2019 ANNUAL TOWN MEETING
APRII.1
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts,you are directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town.
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN,ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL, ST. BRIGID'S CHURCH,
On Monday,the Fourth Day of March 2019
From 7:00 a.m. to 8:00 p.m., then and there to act on the following article:
ARTICLE 1 NOTICE OF ELECTION
Two Selectmen for a term of three years;
One Selectman for a term of one year;
One Moderator for a term of one year;
Two members of the School Committee; for a term of three years.
One member of the Planning Board for a term of three years;
One member of the Lexington Housing Authority for a term of five years.
Nine Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of
three years; the one receiving the next highest number of votes to fill an unexpired term ending in March 2021; the
next highest number of votes to fill an unexpired term ending in March 2020;
Seven Town Meeting Members in Precinct Two,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Three,the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms
of three years;
Seven Town Meeting Members in Precinct Five,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Six,the seven receiving the highest number of votes to serve for terms of
three years;
Seven Town Meeting Members in Precinct Seven,the seven receiving the highest number of votes to serve for terms
of three years
Nine Town Meeting Members in Precinct Eight,the seven receiving the highest number of votes to serve for terms of
three years;the two receiving the next highest number of votes to fill unexpired terms ending in March 2020;
Eight Town Meeting Members in Precinct Nine,the seven receiving the highest number of votes to serve for terms of
three years;the next highest number of votes to fill an unexpired term ending in March 2020.
4
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town,
On Monday,the twenty-fifth day of March 2019 at 7:30 p.m.,
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN
BOARDS, OFFICERS AND COMMITTEES
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator;receive the reports of any
Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article remains open throughout Town Meeting and reports may be presented
at any Town Meeting session by boards, officers,or committees. In addition,the Town will consider
the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code
of the Town of Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham
and Susanna E. Cary; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary
Lecture Series by the Moderator.
FINANCIAL ARTICLES
ARTICLE 4 REDUCE COMMUNITY PRESERVATION ACT(CPA) SURCHARGE RATE FROM 3%
to 1% PURSUANT TO G.L. c. 44B, § 16 (Citizen Article)
To see if the Town will vote to change the current CPA surtax rate from 3%down to 1 %,providing an immediate tax
break to all Lexington residents.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: None.
DESCRIPTION:This article seeks to reduce the CPA surcharge net to provide tax relief to Lexington
residents.In addition,special considerations must be given to covering debt for previous CPA-funded
projects,maintenance of historic properties, and future conservation land purchases.
ARTICLE 5 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS
To see if the Town will vote to adjust the current eligibility limits for property tax deferrals under Clause 41 A of
Section 5 of Chapter 59 of the Massachusetts General Laws as authorized by Chapter 190 of the Acts of 2008; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the
Board of Selectmen,to make adjustments to the current deferral eligibility limits.
ARTICLE 6 APPROPRIATE FOR CREMATION FACILITY AT WESTVIEW CEMETERY
(Citizen Article)
To see if the Town will vote to raise and appropriate a sum of money for design,engineering and architectural services
including site work, value engineering, and cost estimating for plans and specifications to construct new Cremation
5
Facility at the Westview Cemetery and for the payment of all other costs incidental or related thereto;determine whether
the money will be provided by the tax levy,by transfer from other available funds,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by Dinesh Patel and 9 or more registered voters)
FUNDS REQUESTED: unknown a press time
DESCRIPTION: These funds will permit the design and construction work of a new crematorium at
the Westview Cemetery.
ARTICLE 7 APPROPRIATE FUNDS FOR THE CREATION OF A LEXINGTON ECONOMIC
DEVELOPMENT STRATEGY(Citizen Article)
To see if the Town will vote to appropriate a sum of money to fund the cost of developing an Economic Development
Strategy to be led by the Economic Development Office. The report will be submitted to the Town Manager and
Selectmen and published on the Town Website within 6 months of passage of this article.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: $100,000
DESCRIPTION:The funds requested under this article will go to the development of a holistic
Economic Development Strategy that will provide recommendations for changes to zoning,permitting,
design guidelines,marketing, outreach, and development mitigation.
ARTICLE 8 FUNDING FOR SUSTAINABILITY ACTIONS
(Citizen Article)
To see if the Town would endorse the establishment of a revolving fund or other similar mechanism,which would use
revenue,grants,or savings generated by Sustainable Action Plan programs to fund additional programs proposed under
the Sustainability Action Plan and approved by the Board of Selectmen;or any other mechanism in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: This article seeks to establish a revolving fund,or some other mechanism,from the
earnings of projects promoted through the Sustainable Action Plan for the Town to invest in future
actions proposed under the Sustainable Action Plan.
ARTICLE 9 SUSTAINABILITY DIRECTOR(Citizen Article)
To see if the Town will vote to raise an appropriate sum of money for the purpose of hiring a Sustainability Director
whose explicit responsibility is, in collaboration with Sustainable Lexington, to oversee the implementation and
effective management of the recommended actions in the Sustainable Action Plan, and the Net Zero Emissions
Roadmap; or to act in any other manner in furtherance thereof.
(Inserted by Ricki Pappo and 9 or more registered voters)
DESCRIPTION: The funds requested under this article will go to the salary and benefits for a
Sustainability Director, whose duties will include recommending, developing, monitoring, and
securing grants for programs designed to enhance Lexington's long term sustainability and resilience.
ARTICLE 10 APPROPRIATE TO POST EMPLOYMENT INSURANCE
LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided by
the tax levy,by transfer from available funds, including enterprise funds, or by any combination of these methods; or
act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,885,486
6
DESCRIPTION: This Article will allow the Town to continue to fund its liability for post-employment
benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required
to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in
2002.
ARTICLE 11 APPROPRIATE FY2020 OPERATING BUDGET
To see if the Town will vote to make appropriations for expenditures by departments,officers,boards and committees
of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy,by transfer
from available funds, by transfer from enterprise funds, or by any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: See the most recent version of the FY2020 budget proposals posted at
lexingtonma.gov/budget.
DESCRIPTION: This Article requests funds for the FY2020(July 1,2019-June 30,2020)operating
budget. The operating budget includes the school and municipal budgets. The operating budget
includes requests for funds to provide prospective salary increases for employees, including salaries
to be negotiated through collective bargaining negotiations. The budget also includes certain shared
expenses.
ARTICLE 12 APPROPRIATE FY2020 ENTERPRISE FUNDS BUDGETS
To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater
Divisions and the Department of Recreation and Community Programs;determine whether the money shall be provided
by the estimated income to be derived in FY2020 from the operations of the related enterprise, by the tax levy, by
transfer from available funds, including the retained earnings of relevant enterprise fund, or by any combination of
these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Enterprise Fund FY2018 FY2019 FY2020
a) Water Actual ppropria a F;equested
Personal Services $674,791 $77106 $785M10
Expenses $383,853 $494M25 $508,875
Debt Service $1,470,390 $1,463,902 $19277,412
MWRA Assessment $7,246,531 $7,12806 $7184007
Total Water Enterprise Fund $99775,565 $9,8579819 $109412,104
b) Wastewater
Personal Services $230,757 $359,312 $355,614
Expenses $325,482 $408 J 50 $432,950
Debt Service K033,672 $1120304 $11253,756
MWRA Assessment $71402,979 $71402,979 $811431277
Total Water Enterprise Fund $89992,890 $9,373,445 $109185,597
c) Recreation and Community Programs
Personal Services $112781403 $19416,168 $194711683
Expenses $L246,737 $15434,325 $19481,895
Subtotal-Personal Services/Expenses $29525,140 $29850,493 $29953,578
Debt Service $100,000 $0 $0
Total Recreation and Community Programs
Enterprise Fund $29625,140 $2,850,493 $29953,578
7
DESCRIPTION: Under Massachusetts General Laws Chapter 44,Section 53FY2,towns may establish
Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation
to receive related revenue and receipts and pay expenses of such operation. This article provides for
the appropriation to and expenditure from three enterprise funds previously established by the Town.
The Recreation and Community Programs Fund includes the operations and programs for the
Community Center.
ARTICLE 13 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to Chapter 44, Sections 53EV2 and of the Massachusetts General Laws and
Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110
to establish new revolving funds;to determine whether the maximum amounts that may be expended from such new
and existing revolving fund accounts in FY2020 shall be the following amounts or any other amounts; or act in any
other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED:
Program or Purpose for Revolving Funds FY2020 Authorization
School Bus Transportation $111509000
Building Rental Revolving Fund $5451000
DPW Burial Containers $501000
Lexington Tree Fund $451000
DPW Compost Operations $76000
Minuteman Household Hazardous Waste Program $2201000
Regional Cache -Hartwell Avenue $105000
Senior Services Program $7500
Health Programs $451000
Tourism/Liberty Ride TBD
Visitors Center TBD
Residential Engineering Review TBD
DESCRIPTION:The amount that may be spent from a revolving fund established under Massachusetts
General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. The Funds
are credited with the receipts received in connection with the programs supported by such funds,and
expenditures may be made from the revolving fund without further appropriation.
ARTICLE 14 APPROPRIATE THE FY2020 COMMUNITY PRESERVATION COMMITTEE
OPERATING BUDGET AND CPA PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2020
Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of
the Community Preservation Committee for FY2020; for the acquisition,creation and preservation of open space;for
the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation,rehabilitation and restoration of land for recreational use; for the acquisition, creation,preservation and
support of community housing; and for the rehabilitation or restoration of open space and community housing that is
acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and
determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act
surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise
funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Community Preservation Committee)
8
FUNDS REQUESTED:
a) Conservation Land Acquisition-TBD
b)Willard's Woods Site Improvements- $13 8,273
c)Archives &Records Management/Records Conservation&Preservation- $20,000
d)Battle Green Master Plan-Phase 3- $253,394
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000
f)Athletic Field Complex at Minuteman Regional Vocational Technical School- TBD
g) Old Reservoir Bathhouse Renovation- $620,000
h)Park Improvements-Hard Court Resurfacing- $70,000
i)Park Improvements-Athletic Fields- $435,000 (subject to reduction if(f) is fully funded)
j)Playground Replacement Program-Bridge- $302,000
k) LexHAB-Preservation,Rehabilitation, and Restoration of Affordable Housing- $99,700
1) CPA Debt Service- $3,094,680
m)Administrative Budget- $150,000
DESCRIPTION: This Article requests that Community Preservation funds and other funds, as
necessary,be appropriated for the projects recommended by the Community Preservation Committee,
the debt service on previously authorized projects, and for administrative costs.
ARTICLE 15 APPROPRIATE FOR RECREATION CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for recreation-related capital projects and equipment; and
determine whether the money shall be provided by the tax levy, by transfer from available funds, including the
Recreation and Community Programs Enterprise Fund,by borrowing,or by any combination of these methods; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Recreation Committee)
FUNDS REQUESTED: $125,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
ARTICLE 16 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment:
a) Hydrant Replacement Program;
b) Storm Drainage Improvements and NPDES compliance;
c) Comprehensive Watershed Stormwater Management Study and Implementation;
d) Townwide Culvert Replacement;
e) Center Streetscape Improvements- Construction;
f) Automatic Meter Reading System;
g) Sidewalk Improvements;
h) Hill Street New Sidewalk Project;
i) Equipment Replacement;
j) Townwide Signalization Improvements;
k) Street Improvements;
1) Transportation Mitigation;
m) Municipal Technology Improvement Program;
n) Application Implementation;
9
o) Network Core Equipment Replacement; and
p) EV Charging Stations.
and authorize the Selectmen to take by eminent domain, purchase or otherwise acquire any fee, easement or other
interests in land necessary therefor; determine whether the money shall be provided by the tax levy,by transfer from
available funds, including enterprise funds,by borrowing, or by any combination of these methods; determine if the
Town will authorize the Selectmen to apply for,accept,expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $12,521,005
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
ARTICLE 17 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replacement or cleaning and lining of existing water mains and standpipes, engineering studies and the
purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land
as the Selectmen may determine,subject to the assessment of betterments or otherwise;and to take by eminent domain,
purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for
such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water
enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any
combination of these methods;to determine whether the Town will authorize the Selectmen to apply for,accept,expend
and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $2,200,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cgpital.
ARTICLE 18 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof,including engineering studies and the purchase of equipment in connection therewith;
in such accepted or unaccepted streets or other land as the Selectmen may determine, subject to the assessment of
betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in
amendment thereof,or otherwise; and to take by eminent domain,purchase or otherwise acquire any fee,easement or
other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine
whether the money shall be provided by the tax levy, wastewater enterprise fund, by transfer from available funds,
including any special wastewater funds,by borrowing,or by any combination of these methods;to determine whether
the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of federal and state aid
for such wastewater projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $1,700,000
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http://
www.lexingtonma.gov/f
y20cqpital.
10
ARTICLE 19 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools'technology systems
and equipment; determine whether the money shall be provided by the tax levy,by transfer from available funds,by
borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $1,743,900
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at htT
www.leximY,tonma.gYov/f
y20cqpital.
ARTICLE 20 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new
construction to public facilities for:
a) Public Facilities Bid Documents;
b) Facility and Site Improvements
• Building Flooring Program;
• School Paving& Sidewalks Program;
c) Municipal Building Envelopes and Systems;
d) School Building Envelopes and Systems;
e) LHS Field House Track Resurfacing;
f) Public Facilities Mechanical/Electrical System Replacements;
g) Westview Cemetery Facility Construction; and
h) Cary Library Children's Room Renovation Design.
and determine whether the money shall be provided by the tax levy,by transfer from available funds,including enterprise
funds,by borrowing, or by any combination of these methods; to determine if the Town will authorize the Selectmen
to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $4,744,053
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment
section of the FY2020 budget. The most recent version of the capital section can be found at http:////
www.lexingtonma.gov/f
y20cgpital.
ARTICLE 21 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles;
or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt
that is no longer required for its intended purpose.
ARTICLE 22 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from
Stabilization Funds in accordance with Section 513 of Chapter 40 of the Massachusetts General Laws for the purposes
of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public
Transportation, (d) Special Education, (e) Center Improvement District; (f) Debt Service, (g)Transportation
Management Overlay District, (h) Capital; (i) Payment in Lieu of Parking; 0) Visitor Center Capital Stabilization
Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m)
Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from
11
available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This Article proposes to establish, dissolve, and/or fund Stabilization Funds for
specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the
interest may then become a part of the particular fund. These funds may later be appropriated for the
specific designated purpose, by a two-thirds vote of an Annual or Special Town Meeting, for any
lawful purpose.
ARTICLE 23 APPROPRIATE TO GENERAL STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money to the previously created General Stabilization Fund in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws; determine whether the money shall be
provided by the tax levy,by transfer from available funds,or by any combination of these methods;or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: Money may be appropriated into the Stabilization Fund that may be invested and
the interest may then become part of the fund. These funds may later be appropriated,by a two-thirds
vote of an Annual or Special Town Meeting, for any lawful purpose.
ARTICLE 24 APPROPRIATE FROM DEBT SERVICE STABILIZATION FUND
To see if the Town will vote to appropriate a sum of money from the Debt Service Stabilization Fund to offset the
FY2020 debt service of the bond dated February 1, 2003,issued for additions and renovations to the Lexington High
School, Clarke Middle School, and Diamond Middle School, as refunded with bonds dated December 8,2011; or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: $124,057
DESCRIPTION: This Article would allow the Town to pay a portion of the debt service on the 2003
School Bonds from the Debt Service Stabilization Fund set up for that specific purpose.
ARTICLE 25 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior
years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year
in which the goods were received or the services performed and for which no money was encumbered.
ARTICLE 26 AMEND FY2019 OPERATING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations,to be used in conjunction with money appropriated
under Articles 4, 5, 9 and 10 of the warrant for the 2018 Annual Town Meeting, to be used during the current fiscal
year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to
determine whether the money shall be provided by transfer from available funds including Community Preservation
Fund; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
12
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2019)
appropriations.
ARTICLE 27 APPROPRIATE FOR AUTHORIZED CAPITAL
IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated
in prior years for the installation or construction of water mains,sewers and sewerage systems,drains,streets,buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine
whether the money shall be provided by the tax levy,by transfer from the balances in other articles,by transfer from
available funds,including enterprise funds and the Community Preservation Fund,by borrowing,or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations.
GENERAL ARTICLES
ARTICLE 28 CONFIRM STREET ACCEPTANCE AND TITLE (PORTION OF PELHAM
ROAD)
To see if the Town will vote to confirm the establishment and acceptance of the layout as a Town way the portion of
Pelham Road from Eliot Road a distance of 526 feet,more or less westerly, as laid out by the Selectmen, all as shown
upon a plan on file in the office of the Town Clerk, dated May 1896 and to take by eminent domain, donation or
otherwise acquire any fee,easement,or other interest in land necessary therefore;or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This segment of Pelham Road was accepted by the Town many years ago,but the
record is unclear as to whether it was ever conveyed to the Town. This article will confirm that the
street is an accepted street, and will authorize the Town to take title to this segment of Pelham Road.
ARTICLE 29 CIVIL SERVICE WITHDRAWAL
To see if the Town will vote to revoke the acceptance of Civil Service laws for the Town of Lexington police force at
all ranks, including the Police Chief,thereby removing the police force from the provisions of the Civil Service Laws,
and the rules and regulations relating to the same,provided that this revocation will not affect the Civil Service status
of existing personnel in their current positions; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article requests approval to prospectively remove all uniformed members of
the Lexington Police Department,including the position of Police Chief,from the provisions of Civil
Service law. The Lexington Police Department has been in the state civil service system since Town
Meeting votes in 1911 (police officers) and 1926 (police chief). At that time there was little state
legislation or case law dealing with employee rights or responsibilities. Much has changed since then.
The Town's Police Chief and Town Manager believe that the hiring and promotion requirements under
the Civil Service program restrict the Town's ability to hire the best applicants for the positions. The
proposed change would provide the Town of Lexington with more control over personnel choices by
allowing the Town to set its own policies, requirements and procedures for hiring and, subject to
bargaining, promoting officers. In the past, the Police Department has found it difficult to fill open
positions because of a lack of qualified candidates identified through the Civil Service process,resulting
in unfilled vacancies and higher overtime costs. The change would increase the pool of potential
candidates by opening the process to qualified individuals who have not taken the Civil Service exam.
13
ARTICLE 30 AMEND TOWN BYLAWS-REDUCE/BAN POLYSTYRENE MATERIALS
(Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate polystyrene food serviceware
and packaging, or to act in any manner in relation thereto.
(Submitted by Lin Jensen and 9 or more other registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate polystyrene food serviceware
and packaging in Lexington.
ARTICLE 31 AMEND TOWN BYLAWS TO REDUCE/BAN SINGLE-USE PLASTIC
BEVERAGE STRAWS AND STIRRERS (Citizen Article)
To see whether the Town will vote to amend the Town Bylaws to reduce or eliminate single-use plastic beverage straws
and plastic stirrers, or to act in any manner in relation thereto.
(Inserted by Lin Jensen and 9 or more registered voters)
DESCRIPTION: The purpose of this article is to reduce or eliminate single-use plastic straws and
stirrers in Lexington.
ARTICLE 32 ADDITION OF CAPITAL EXPENDITURES COMMITTEE-RELATED PROVISIONS TO
THE REPRESENTATIVE TOWN MEETING AND SELECTMEN-TOWN MANAGER ACTS
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation regarding the Town's Capital Expenditures Committee in substantially the form below, and further to
authorize the Board of Selectmen to approve amendments to said act before its enactment by the General Court that
are within the scope of the general objectives of the petition; or act in any other manner in relation thereto.
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the
same, as follows:
SECTION 1. Section 3 of Chapter 215 of the Acts of 1929, as previously amended, is hereby amended by striking
the phrase "chairman of the appropriation committee" and inserting in its place the phrase "chairpersons of the
appropriation and capital expenditures committees".
SECTION 2. Section 2(c)of Chapter 753 of the Acts of 1968,as previously amended,is hereby amended by inserting
after the phrase "appropriation committee"the phrase",the capital expenditures committee".
SECTION 3. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article proposes updates to the Representative Town Meeting and Selectmen-
Town Manager Act to more accurately reflect the Capital Expenditures Committee's activities and
responsibilities throughout the year, including at all Town Meetings.
ARTICLE 33 RENAME "BOARD OF SELECTMEN" TO
"SELECT BOARD"
To see if the Town will vote to authorize the Board of Selectmen to petition the Massachusetts General Court to enact
legislation to change the name of the Board of Selectmen to the Select Board and the title of"Selectman"to "Select
Board Member"in substantially the form below,and further to authorize the Board of Selectmen to approve amendments
to said act before its enactment by the General Court that are within the scope of the general objectives of the petition;
or act in any other manner in relation thereto
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the
same, as follows:
14
SECTION 1. Notwithstanding any General or Special Law to the contrary, the Board of Selectmen of the Town of
Lexington shall be referred to as the"Select Board of the Town of Lexington"and individual members of said Board
shall be referred to as "a member of the Select Board."
SECTION 2. This act shall take effect upon its passage.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article seeks special legislation to use a gender neutral name for the Board of
Selectmen. Several other Massachusetts cities and towns have taken this step.
ARTICLE 34 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
GENERAL BYLAW
To see if the Town will vote to amend its General Bylaws to change all references to the "Board of Selectmen" to
"Select Board," and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's General Bylaws.
ARTICLE 35 AMEND ARTICLE III OF CHAPTER 118 (Citizen Article)
To see if the Town will vote to amend Article III of Chapter 118 of the Code of the Town of Lexington, to improve
debate and subsidiary motion procedures; or to act in any other manner in relation thereto.
(Inserted by Matthew Daggett and 9 or more registered voters)
DESCRIPTION:This article proposes revisions to Town meeting's rules of debate,subsidiary motion,
and/or amendment procedures to develop criteria for ensuring a minimum of debate has occurred
before subsidiary motions can be offered or debate closed.
ARTICLE 36 IMPLEMENT AN OUTCOMES-BASED APPROACH TO TOWN BUILDING
PROJECTS (Citizen Article)
To see if the Town will vote to request the Board of Selectmen and School Committee adopt an outcomes-based,high
performance building policy for operation of existing Town buildings and design and operation of all new Town
building and renovation projects.
(Inserted by Bridger McGaw and 9 or more registered voters)
FUNDS REQUESTED: None
DESCRIPTION: This article seeks Town Meeting approval to adopt an outcomes-based building
management process that emphasizes a.) Setting clear targets or outcomes for the performance of
current and planned buildings in the areas of health, energy performance, energy management and
resilience; b.) Assessing gaps against those outcomes; and c.) Utilizing those outcomes for the
beginning stages of future building development and in prioritizing operating/capital budget projects.
ZONING ARTICLES
ARTICLE 37 RENAME "BOARD OF SELECTMEN" TO "SELECT BOARD" -
ZONING BYLAW
To see if the Town will vote to amend the Town's Zoning Bylaw to change all references to the"Board of Selectmen"
to "Select Board" and all references to individual Selectmen to "a member of the Select Board"; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
15
DESCRIPTION: This Article would change the name of the Board of Selectmen to make it gender
neutral throughout the Town's Zoning Bylaw. Because changes to the Zoning Bylaw require a different
procedure than changes to a general bylaw,this Article is proposed separately from Article 34.
ARTICLE 38 AMEND ZONING BYLAW AND ZONING MAP, 186 BEDFORD STREET
(Owner Petition)
To see if the Town will vote to amend the Zoning Map and Bylaw of the Town,based on the information provided in
the applicant's Preliminary Site Development and Use Plan ("PSDUP") for the property commonly known as Town
of Lexington Assessors'Map 64, Parcel 68 at 186 Bedford Street; or to act in any other manner relative thereto.
(Inserted by 186 Bedford St, LLC)
DESCRIPTION: The proposed Article would rezone the property from the present RS One Family
Dwelling District to a PD Planned Development District.This would allow for renovation and addition
to the existing buildings on the above parcel which is identified on a Plan entitled: Proposed Mixed-
Use Development - 186 Bedford Street, Lexington, Massachusetts I Preliminary Site Development
and Use Plan dated December 20,2018,prepared by Highpoint Engineering,Inc. and on file with the
Lexington Town Clerk and Planning Board, with metes and bounds shown on the attached Legal
Description.
ARTICLE 39 AMEND ZONING BYLAW-LIMITED SITE PLAN REVIEW
(CITIZEN ARTICLE)
To see if the Town will vote to amend the Zoning Bylaw to reasonably regulate land uses protected by MGL c. 40A§
3 through site plan review, or act in any other manner in relation thereto.
(Inserted by Jeanne Krieger and 9 or more registered voters)
DESCRIPTION: The changes proposed under this article would provide for site plan review, to the
extent possible, of exempt uses protected under MGL c. 40A§ 3 ('Dover amendment uses').
And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 41h day of February 2019.
Suzanne E. Barry, Chairman Selectmen
Joseph N. Pato of
Douglas M. Lucente
Jill I. Hai Lexington
A true copy,Attest:
Michael R. Barry
Constable of Lexington
16
C Y)
r-I
00
N
Cl) M
G
a.
H
Z
U) L) L)
Z
L)
a a aaa a
Z = m Cl) m J J U m a = a J
U U U) 0 U) 0
IL
Q o
Z U �`
H � o
Z W � � Q p � � �
LU Lco
,
O :3
~ Z � o '
O O ^ °� m p U _
0
W J i O }, L v -0
co
Z E O
O 0- CD a)
Z
L ZZ U o� O Q
'E a) � o f 0 0
d� +r }, p 1` c
C � N p C6 0 O U p _O
N a) +r U to L Cll CO O C) 4-0
O O W LL 70 p N U O O co
C) cle)
0) o N o oC) C) a) rl*— o DC
Q J C.) _0 > O } O N Ca O L C�
U) a) Q a) a) N , � � can � m N
U Co > N co m O L 0 � ' Q O a) p
v Q U Cll cn O >1 a) a) E }, � O
Q a) o � °� m °� > L a) = o
4 c L � : a) o a) o cm m o o
a)
L
'
> () > c > a) 4-0p a Q N s6 � —
a)
p p OC o +a)
UO
cn = U- a) � C�L) Q O N to Co a) N a) a)
619- _0 Ca
�+p s= MO Cl)a aUO J -0 V Ca CD a)
V ma) �aU)O NN 0N O m o �
� LL a) a) >0 O� � � : N N ap f
N L N +-► L
,� L a) LL
� 22
U a) E co co m co cu CD
}v,� LL > oQ pco
Q ' Ln Co E
>L co
O O 70 O O O ° > JQ 'ON a) UQ m 4Y O � L
4-0
N to a Q Q U Q Q Q to Q L m U -0 N W Q Q LL C Q Q Q uJ Q 0 Q
W —
J •v
to
� cfl 1` 00 O CD co 't LO
.r.
Q LL
d1
r-I
00
N
Cl) M
G
a.
H
Z
z
i I
a
Z = U)I U) a m m
U) U) U)
w
IL
C�
Z
U) L j o
Z LV
z o
o3: E N
a O
w ~ E
J —
J a _0
V D
ca
OC Z4-0
>'
as
TOM4 a) � E
N N 4-1
m 1
E -
a- E a)
p •cn
U E
U
u J cn CD � W v c� N
� > p cn OO p )u Q a)
4-1 E ca
4-1 E o O E NE :t:! o� =
O
0 E E E ` — o
E .2 0 M co a
a) 0U C:
L +r t6 C6 N °� cn O O
cm > ch -2 0- a)
(� 2 W (n Q Z W O O O O
Q a IL m (n 2t U) J a-
cn Q U a) � -C ^ ; � E � o � a Q Q Q -0
w
J
V co I` 00 m O
H N N
a
d1
r-I
00
cn
M
H
Z
U) C) C) C) C)
Z
C)
a a a a
ZCl) U) U) J m a U) a J J m = = m = = a J
(1) U)
IL
0 a)
Z >
c N
Z W }'
O U) Q
a�
~ Z Q
U) � � a)
0 � a)� N
0 +� O
IL F- o a co o U
J J U � � N
Q L � 4-0
C) N o
Q N N
., o
Z �• � 0 .�
Z U) co Na) o 0
O
}' > 00 00 .�
TOM _� U m '� co a) L
O o = o Q
(� CU Dco 4-0
N +r
O Q E0 L L N
LL � � � � � N m m }' � m m
U O
a) O 0 — L CO '>
Q � 0 C: 0 � � U U U Ua)
O N Q Q >+(/)
U- O
4-0
.4-1
� },C CO C6 mCO a) U D O O U Q O
00
W U Q }, N O O L N O
COco -cn
.0) N — N 0 0 0 UCO U .E
}, O - N - Q
L CO p Q � 1 Q 0 O O U O J
Q o 0 0 �_ c6 W (� (� (� pCO CO
(�
> p E 0 Q Q �+ >+ 0 0 - O m m
p p 0 L � L < > m m ^'QQ -0 - - 0 _0
N N N N N v0
m m Q m
O O Q 0 = _ = O O
N N N Q N a) N N
— D- D- CL -0 D- 0 -0 � p E E -0 E E -0 -0
o o o c o 0 U)= a)C: E a) C C C
L L L L - � N �= � � � � G�
E E
w w < < < < < UUQQ .�Q � OC � Q — a ocQQ
J 70
L) LM
N M � LO Cfl I` W M O N m 't Lo CD I` M m
H N N N N N N N N M M M M M M M 'E M M M
w
Q 0 N
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Board Participation in Discovery Day 2019
PRESENTER: ITEM
NUMBER:
Board Discussion
I.2
SUMMARY:
In the past, the Board has participated in Discovery Day by hosting a booth. The Board will discuss
participation in the Saturday, May 25, 2019 Discovery Day program.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019 6:40 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Banner Policy
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.3
SUMMARY:
The Board of Selectmen have been approached by several organizations (and my understanding is that this has
come up in the past as well) seeking to place either a banner across Mass. Ave or on the poles (where the
banner arms are located), the attached policy is being provided for the Board's consideration to allow
additional organizations (within the community)to have banners for special events. Copies of this policy have
been circulated to representatives of the Center Committee, Tourism Committee and Historic District
Commission for input.
SUGGESTED MOTION:
At this time, this is for discussion only and once comments have been received, I'll make any appropriate edits
and will bring the policy back to the Board for consideration for approval.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019 6:45 p.m.
ATTACHMENTS:
Description Type
Massachusetts Avenue Street/Pole Banner Policy
Adopted
Banners may be hung over Massachusetts Avenue at approved locations and/or on
designated poles on Massachusetts Avenue under the following conditions and priority,
upon approval of the Town Manager:
1. To notify residents of elections or Town Meeting.
2. Information related to programs offered by Town Departments.
3. To notify residents of other Town sponsored events or programs.
4. To notify residents of other community events within Lexington.
In setting precedence on how banners will be posted or removed, banners will be
posted in a priority based manner as numbered above with 1 being the highest priority.
To request that a banner be hung over Massachusetts Avenue or on poles on
Massachusetts Avenue: All requests must be sent to the Town Manager's office via
email (manager(c-D-lexingtonma.gov) or regular mail to the Town Office Building, 1625
Massachusetts Avenue, Lexington, MA 02420 no less than three weeks before the
banner or pole banners are requested to be hung:
Your request must include:
• The name of the sponsoring organization
• The name of the event or program
• Date, time and place
• Contact information
• Dates banner should be hung/removed
• Proposed banner design to include wording, symbols and colors
Banners over Massachusetts Avenue may be requested to hang for a period of up to
two weeks. Pole banners may be requested to hang for a period of up to four weeks,
which may be extended at the Town Manager's discretion. The Town Manager may
require a minimum amount of pole banners to provide a unified look. The Public Works
Department will make every effort to hang/remove the banner on the dates requested
(though dates may vary depending on other scheduled work). The Town Manager
reserves the right to approve/disapprove of specific designs for all banners.
Should the Town manager approve the request, it is the responsibility of the applicant to
deliver the banner(s) to the Department of Public Works, 201 Bedford Avenue, no less
than two weeks prior to the date the banner(s) is/are requested to be hung.
Banner Requirements: Banners shall be of the size and material as per the
specifications of the Public Works Department.
Massachusetts Avenue Street/Pole Banner Policy
Adopted
Banners may be hung over Massachusetts Avenue at approved locations and/or on
designated poles on Massachusetts Avenue under the following conditions and priority:
1. To notify residents of elections or Town Meeting.
2. Information related to programs offered by Town Departments.
3. To notify residents of other Town sponsored events or programs.
4. To notify residents of other community events®within Lexington, ---Deleted-.
of the Town Mapager. Deleted:)
In setting precedence on how banners will be posted or removed, banners will be
posted in a priority based manner as numbered above with 1 being the highest priority.
To request that a banner be hung over Massachusetts Avenue or on poles on
Massachusetts Avenue: All requests must be sent to the Town Manager's office via
email (merger _Igtogov)or regular mail to the Town,.Office Building 1625 -- Deleted:Hall... ....................................
.............Massachusetts Avenue, Lexington, MA 02420 no less than three weeks before the
banner or pole banners are requested to be hung:
Your request must include:
• The name of the sponsoring organization
• The name of the event or program
• Date, time and place
• Contact information
• Dates banner should be hung/removed
• Proposed-banner design to include wording,symbols and colors
Banners over Massachusetts Avenue may be requested to hang for a period of up to
two weeks. Pole banners may be requested to hang for a period of up to four weeks,
which may be extended at the Town Manager's discretion. The Town Manager ma
providereguire a minimum amount of pole banners to . The Public Works
Department will make every effort to hang/remove the banner on the dates requested
(though dates may vary depending on other scheduled work). The Town Manager
reserves the dght to approveldisapprove of Mecific designs
Should the Town man,gge,r agprove the ,it is the responsibility of the applicant to -- Deleted:Upon approval of the request by the Town Manager,
deliver the banner(s)to the Department of Public Works, 201 Bedford Avenue, no less
than two weeks prior to the date the banner(s) is/are requested to be hung.
Banner Requirements: Banners shall be of the size and material as per the
specifications of the Public Works Department.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Minuteman Bikeway Signs
PRESENTER: ITEM
NUMBER:
Peggy Enders, Bicycle Advisory
Committee I.4
SUMMARY:
Bicycle Advisory Committee requests to place a series of signs along the Minuteman Bikeway to remind users
to share the trail, walk and ride safely, etc.
SUGGESTED MOTION:
Motion to approve the request of the Bicycle Advisory Committee to post safety messages on the Lexington
section of the Minuteman Bikeway for the 2019 summer/fall season.
FOLLOW-UP:
Bicycle Advisory Committee
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019 7:05 p.m.
ATTACHMENTS:
Description Type
BURMA SHAVE BIKEWAY SIGNS
Proposed 2/2019
One inarow
Is the way to go One if by land
Two is OK Two if by sea
But don't block the way Say something please
if you're passing me
Walk single file Or just ring your bell
Two abreast is OK So you won't have to yell
But three or more
And you'll block the way
Lookin' cool as you ride
Kids like to bike Sporty jersey, nice pants
Sometimes they stray But keep your speed down
Help them ride straight This ain't "Tour de France"
So they'll have a safe day
Wear lights at night
Back = red NEW this year
Front = white
M M BW + logo
Don't pass without
Adjust your pace Aglance behind
To available space You never know
Note traffic conditions Just who you'll find
This isn't a race!
Citizens of slower pace
Dogs are fine Need warnings when you pass them
Keep them in line Ring a bell or sing a song
But clean up their litter But try not to harass `em
Lest others be bitter
Courtesy matters
On a bikeway you share
Keep to the right Keep right, announce passing
Not over the line It shows that you care
If someone is passing
It won't turn out fine There once was a guy from
Woonsocket
Who rode his bike just like a rocket
He was told to slow down
While going through town
And leave his phone zipped in his
pocket!
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen- Committee Appointment
PRESENTER:TER• ITEM
S
NUMBER:
S uzie Barry, Chairman
I.5
SUMMARY:
Appointment
Board of Registrars
Judith Mo o re's appointment to the Registrar of Voters exp ire s March 31, 2019. A letter was sent to both the
Republican and Democratic Town Committees requesting nominations for consideration for appointment. The
following nominations were submitted:
• Judith Moore -Nominee from Democratic Town Committee
• Alan S eferian-Nominee from Republican Town Committee
SUGGESTED MOTION:
Motion to appoint to the Registrar of Voters for a term to expire March 31, 2022.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019 7:10 p.m.
ATTACHMENTS:
Description Type
DocuSign Envelope ID:FD32E5C6-6E79-4E8A-BEC3-DD6998CBC766
APPLICATION FOR APPOINTMENT
FOR BOARD/COMM'ITT EE MEMBERSHIP
Board of Registrars
Board./Comnaittee of Interest-. 1. 2.
3. 4.
Would you consider another Committee: Not at this time
As long as you wish
For how long should we keep your application on file?
Judith E. Moore Judy
Full Name: Nickname:
Ms
Preferred Title (please circle) Mr./Ms./Mrs./Other:
258 Bedford Street, Lexington, MA 02420
I-Iome Address: Zip:
42 years
Length of Residence in Lexington:
4.-
REALTOR
Occupation:
Barrett Sotheby's International Realty, 1688 Mass Ave., Lexington, MA 02420
Work Address:
Phone: Home Work Fax
Cell
E-mail: Primary Secondary:
Board of Registrars
If you currently sei-ve on a Board or Committee,please identify:
Served 3 years on the Board of Registrars, have held
Special Training, Interests, Qualifications:
several leadership positions over the years and enjoy serving the community I live in.
Yes, Chair Gordon Jones
Have you been asked by a Committee to become a member?
Initially through the Chair, now asking for reappointment
14ow did you hear about the Committee?
Please attach a current resume, if possible. Add any comments below or on a separate page.
e--DocuSigned by: IR 3/11/2019
Signature: J41i'l /A"M Date:
--95WB8565C1449...
Judith E. Moore
CBR,CRS,GRI PMN,SRES
258 Bedford Street
Lexington,MA 02420
EXPERIENCE
Barrett Sotheby's International Realty/
The Higgins Group REALTORS,Lexington,MA 2009-Present
. Residential and Commercial real estate sales.
RE/MAX Landmark,(Premier Properties),Lexington,MA 1996-2009
. Team Leader-Residential and Commercial real estate sales.
Carlson Real Estate,Lexington,MA
. Manager of 40+person office. 1995-1996
. Residential and Commercial real estate sales. 1990-1994
Lexington Gallery of Homes,Lexington,MA 1988-1990
. Broker Owner
. Residential and Commercial real estate sales.
Century 21 Coach REALTORS,Lexington,MA 1986-1988
. Residential and Commercial real estate sales
Carter Hawley Hale,Los Angeles,CA 1982-1985
. Corporate Human Resource Director
Wannamakers Department Store,Philadelphia,PA 1979-1982
. Philadelphia Store Training Director
Rices Nachmans Department Stores,Norfolk,VA 1976-1979
. Corporate Training Director
Employment immediately after college:
. Professional singer
DIRECTORSHIPS
Massachusetts Association of REALTORS 1995-Present
National Association of REALTORS 1999-Present
Eagle Bank,MA 2001-Present
Greater Boston Real Estate Board 1997-1999,2000-2001
Greater Boston Association of REALTORS 1994-2001
Lexington Chamber of Commerce 1997-2002
Lexington Newcomers Club 1988-1991
LEADERSHIP POSITIONS
National Association of REALTORS
. Chair,Vice Chair,Committee Appointments 1992-Present
. REALTORS Political Action Committee:
Fundraising,Disbursements Trustee 2018-Present,
2012-2014
. Executive Committee Member 2008-2012
. New England Vice President 2008
. Federal Political Coordinator to Senator John Kerry, 2005-Present
Representative Katherine Clark
. Women's Council of REALTORS New England Vice President 1996
. Women's Council of REALTORS Governor 1995
Massachusetts Association of REALTORS
* State President 2004
* Chair,Vice Chair,Committee Appointments 1994-Present
REALTORS Political Action Committee Trustee 2010-Present
Co-Dean MA Leadership Academy 2005-2011
Focus Vice President-Professional Development 2002
Vice-President Boston Region 2000-2001
Greater Boston Real Estate Board
Clerk 2000
GBREB PAC Trustee 2007-2013
Chair,Vice Chair,Committee Appointments 1992-2009
Greater Boston Association of Realtors
GBAR President 1998
Chair,Vice Chair,Committee Appointments 1993-Present
BUSINESS ACCOMPLISHMENTS
MAR Public Policy and Property Rights Advocacy Award 2013
RPAC Hall of Fame 2010
MAR Milt Shaw Award 2001
National Convention Speaker 2001,2004,2009
Listed in Lexington Who's Who 2000-2001
Recipient of Banker and Tradesman 125 Leaders Making a
Difference 1998,1999
Greater Boston Real Estate Board Division President of the
Year 1998
REALTOR of the Year Greater Boston Real Estate Board 1998
Women's Council of REALTORS State Member of the Year 1996
REALTOR of the Year for Greater Boston Association of
REALTORS Council P 1993
Recipient of numerous sales and service awards 1987-Present
CIVIC ACTIVITIES
Chairman,Lexington Chamber of Commerce 1999-2001
Active in League of Women Voters 1994-2015
Real Estate Speaker for several civic groups 2000-2014
Lexington Business Round Table Advisory Core Group 2001-2002
Lexington White Tricorn Hat Selection Committee 1999-2001
Fundraiser for March of Dimes 1999-2002
Participant in town committees 1992-1999
President,Lexington Newcomers Club 1991
EDUCATION
Real Estate Salesperson License,Real Estate Brokers License, 1986-Present
Graduate REALTORS Institute,Certified Residential Specialist,
Leadership Training Graduate,Referral and Relocation
Specialist,Senior Residential Specialist,Certified Buyers
Specialist,Certified Distressed Property Expert
BA,Ripon College,Ripon,Wisconsin 1964-1968
Lexington High School 1961-1964
APPLICATION FOR APPOINTNIENT
FORBOARD/COMMITTEE MEM'B'ERS111P
Board.."Cominittee of Interest: I. Board of Registrars 2. Retirement Board
3. 4.
Would you consider another Committee:
For how long should we k eep your application on fil e? I ndefinitely
Alan V. Seferian
Full.Name: Nickname-,
Preferred Title(please circle) Mr./ .s.
Mr.
Home Address: 10 Aug u stu s Rd. zip: 02421
Lon opt in Lexington: 17 years
n
Occupation: Accountant
Work Address: 100 5th Ave, Su ite 100� Waltham, MA 02451
Phone: Home Work Fax
Cel.
E-mail: Primar) Secondary:
V
If you currently serve on a Board or Committee, please identify:
Special Training, Interests, Qualifications:
Have you been asked by a Committee to become a member? No
How did you hear about the Committee.) email from BoS Office Manager/Executive Clerk
Please attach a current resume, it**possible. Add any comments below or on a separate page.
Al a n V. Sef eri a n Digitally signed by Alan V.Seferian Signature: Date:2019.03.26 16:03:44-04'00' Date- 03-26-2019
Alan V. Seferia n, CMA, MBA,, MSCIS
EXECUTIVE Highly experienced and versatile corporate financial executive with Government and
SUMMARY private sector expertise pursuing challenging senior role requiring a resourceful and
adaptable management executive. Strong IT background. Management of treasury, human
resources, risk management,contracting, purchasing,and facilities functions. Strong cross-
functional team leader. High level strategic, and roll-up your sleeves involvement.
Experienced and practiced negotiator. Extensive M&A,financing and corporate
restructuring experience. Individual and collaborative project leadership.
EXPERIENCE Chief Financial Officer,The Cadmus Group,Waltham., MA., 1989-Current
$100m+, 600 employee, 17 locations providing international strategic and technical
consultancy specializing in environmental, energy, and resiliency services.
• Report directly to President and CEO; manage staff of 12.
• Negotiate and manage credit facilities including banks and financing companies,
and venture capital.
• Engage in valuation, negotiation, and integration of multiple domestic and
international acquisitions.
• Manage monthly closes and financial reporting to executive team and board of
directors.
• Direct firm's annual audit and tax return preparation and qualified retirement
plans.
• Installed and manage ERP system (Costpoint by Deltek); founded New England
Deltek users group.
• Migrating ERP system to cloud.Assisting CIO and IT staff negotiating contract with
provider,training staff,and testing.
• Implemented and manage Employee Stock Ownership (ESOP),401(k),and synthetic
equity plans.
• Ensure compliance with Federal Acquisition Regulations (FAR) and Cost Accounting
Standards (CAS).
• Negotiate leases.,tenant improvements,terminations., lease restructurings with
commercial landlords across the U.S. &Canada.
• Aggressively manage cash to minimize borrowing costs.
• Hold annual competition for benefit plan vendor bids and selection, resulting in
substantial savings.
• Collaborate with risk management consultant to minimize company exposures.
• Successfully managed over 100 audits, including audits by DCAA, IRS, DOL, MA DOR.,
and multiple clients and all with no significant adverse findings.
• Prepared cost proposals and assisted in production of technical proposals; managed
large teams of subcontractors and consultants.
• Collaborate with corporate counsel supporting litigation and mediation.
• Negotiate provisional and final indirect rate agreements with government
contracting officers.
Previous Employment
Senior Staff Accountant,,Architectural/Engineering firm working on the "Big Dig";
Staff Accountant,, International electronic component manufacturer
• Implemented and managed financial systems;trained and supervised network and
PC users.
• Performed management and project reporting, month and year end closings.
• Supervised three-person accounting staff
• Oversaw budget and financial statement preparation,analysis, and consolidation.
• Provided inventory variance analysis and reconciliation.
• Provided R& D project cost accounting and capitalization.
• Facilitated general ledger posting, balance sheet reconciliation.
EDUCATION Bentley University: MS,.Computer Information Systems
■ Bentley University: MBA, Finance Concentration
■ Suffolk University: BS,Accounting
■ Continuing education and professional development courses
COMMUNITY Served in Town Meeting,other local government boards and committees
SERVICE Served on governing board of religious institution
PROFESSIONAL n National Contract Management Association
AFFILIATIONS m Institute of Management Accountants
■ Financial Executives Institute
■ Treasurers' Club of Boston
■ The ESOP Association
■ National Center for Employee Ownership
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes
PRESENTER:TER• ITEM
S
NUMBER:
S uzie Barry, Chairman
C.1
SUMMARY.-
The minutes of the fo llo wing meeting dates are ready for your review and approval:
• December 6, 2018 Summit 11
• January 31, 2019 Summit I I I
• February 13, 2019 Summit TV
• February 22, 2019
• February 25, 2019
• March 3, 2019
• March 5, 2019
• March 11, 2019
The minutes of the fo llo wing Executive Sessions are ready for your review and approval:
• February 25, 2019 ES
• March 5, 2019 ES
SUGGESTED MOTION:
Move to approve the minutes of:
• December 6, 2018 Summit 11
• January 31, 2019 Summit I I I
• February 13, 2019 Summit IV
• February 22, 2019
• February 25, 2019
• March 3, 2019
• March 5, 2019
• March 11, 2019
Move to approve but not release the Executive Session Minutes of:
• February 25, 2019 ES
• March 5, 2019 ES
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
4/1/2019
ATTACHMENTS:
Description Type
E) 2018.12.06 13()S Surnirnit 11.updated Bzickup MI[atlerial
F) 20.19.01.31 Sumninjit I.B. Backup Material
F) 2019.02.13 Surnmit IV' Rickup Material
F) 2011.9.02-22.,BOS fevised Backup Material
E) 2019.02-25 BOS 13"Ickup M11[aterial
F) 20 1.9.03.03 BOS 1,3,ackup Material
E) 201.9.03.05 BOS fiackup Material
E) 20 19.03.11 13(.,)S`re v is ed 1-kickup MI[atlerial
Page 1 of 6
Financial Summit Meeting II
Board of Selectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
Thursday December 6, 2018
A Financial Summit meeting was held on Thursday, December 6, 2018 at 7:03 p.m. at the
Samuel Hadley Public Services Building Cafeteria, 201 Bedford Street. Present for the Board of
Selectmen(BOS) were Ms. Barry(Chair); Mr. Pato; Mr. Lucente; Ms. Hai; Mr. Malloy, Town
Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Hewitt; Budget Officer; and
Ms. Siebert, Recording Secretary.
Present for the School Committee (SC) were Ms. Jay (Chair); Ms. Colburn; Ms. Lenihan; Ms.
Sawhney; Dr. Hackett, Superintendent of Schools; and Mr. Rowe, Assistant Superintendent of
Schools for Finance and Operations. Present for the Appropriation Committee (AC) were Mr.
Bartenstein (Chair); Mr. Levine; Mr. Padaki; Ms. Yan; Mr. Neumeier; Ms. Basch; Mr. Nichols.
Present for the Capital Expenditures Committee (CEC) were Mr. Kanter(Vice Chair); Mr. Cole;
Ms. Manz; and Mr. Smith.
FY2020 Revenue Projections and Revenue Allocation
Ms. Kosnoff said projected Revenue in FY2020 is expected to increase by $7,943,950 to
$229,265,581 which is 3.59% over FY2019. This increase is slightly lower than the increases in
FY2018/19 (4.0%) and FY2017/18 (4.9%). Major items contributing to growth in Revenue are
the annual tax levy increase of 2.5% and projected New Growth of$2,500,000. Ms. Kosnoff
termed the New Growth estimate as "conservative", noting that New Growth has annually
exceeded $3M for the last several years. Total increases from these two Revenue sources is
projected as $6.9M.
State Aid is expected to increase 1.3% or $182,250. In prior years, State Aid increased by a
greater amount because the State was trying to meet the minimum-per-student aid target.
Local Receipts are more challenging to predict due to greater variability. Overall, FY2020 Local
Receipts are expected to increase 3.2% ($430,406) over FY2019.
Free Cash has been certified at $13.4M, a 7.9% increase over the prior year.
FY2020 will be a revaluation year and; historically, tax abatement applications have been higher
in these years. Therefore, the Overlay allocation has increased by 20% ($150,000).
Ms. Manz (CEC) asked why there is such a drop in the FY2020 New Growth projection.
Ms. Kosnoff said that New Growth, based on commercial and residential real estate
development, is difficult to predict and a conservative projection is better than one that is overly
optimistic. New Growth is also attributable to Personal Property, a topic that will be discussed in
greater detail at a future meeting.
Mr. Kanter (CEC) asked why Chapter 70 funds appear on the balance sheet while Chapter 90
funds do not. Mr. Malloy replied that Chapter 90 could be categorized as a "reimbursable grant."
Page 2of6
Ms. Barry(BOS) asked why Veteran Services has been level funded if the caseload is
decreasing, as the department has reported. Mr. Malloy said that Veterans' Benefits revenue lags
behind a year from expenses. The Town will check to see if the number should be adjusted in
subsequent years due to lower caseloads.
Ms. Kosnoff said that FY2020 Revenue Set-Asides for Designated Expenses can come from one
or more of three different sources: Tax Levy; Free Cash; and the Capital Stabilization Fund. She
noted that the line item "Appropriate into Capital Stabilization Fund"has been decreased from
$2.5M at the Summit I to $1.6M at Summit II. A new line item "Transition Free Cash out of
Operating Budget" marks the effort over the coming five years to gradually move away from
using Free Cash to support the Operating Budget; Ms. Kosnoff stated that best practices use Free
Cash for one-time expenses and not for the Operating budget.
Addressing Other Post Employee Benefits (OPEB), Mr. Levine (AC) asked if there will be a
transfer again this year from the Health Insurance Trust Fund. Ms. Kosnoff stated that $750,000
will be transferred to OPEB via the Tax Levy to slowly eliminate the Trust as required by the
Department of Revenue.
Mr. Kanter (CEC) asked if there has been consideration of moving away from the degree to
which budget projections have been conservative so that less Free Cash is generated. Mr. Malloy
said that each line item could be scrutinized to determine where Free Cash is being generated but
he fears this will send a message to departments that if they do not use their allocations entirely,
they will erode their baseline budgets for the next budget cycle.
Mr. Padaki (AC) said that quarterly forecasts could be used to hold departments accountable to
projected expense and revenue targets.
The Revenue Allocation Model shows that there is $229,266,000 to be allocated in the FY2020
budget. Ms. Kosnoff noted that the "Tax Levy Support for the Community Center" line item has
been moved out of the Shared Expenses budget into the Municipal column. Summing up all
expenses, in the model (FY2019 School and Municipal Base budgets„ Shared Expenses, and
designated Set-Asides), the total committed amount for FY2020 is $221,321,000; the difference
between this and the total amount available $7,944,000 , is the incremental amount which will be
proportionally split between the Municipal side (26.3%) and the School side (73.7%). To be used
in creating their FY2020 budgets. The Municipal-side would therefore receive just over$2M in
revenue and the Schools would receive $5.89M.
Mr. Kanter (CEC) requested that the BOS revisit its policy on how discretionary funds applied to
potential uses (e.g., the Other Post Employment Benefits Trust Fund (OPEB), the Pension
Liability, etc.).
Ms. Colburn (SC) asked why Street Improvement is categorized as an expense shared by the
Municipal and School budgets. Ms. Kosnoff said that her understanding is that the practice of
sharing this expense stems from an agreement made following a previous override. Ms. Colburn
asked if it is policy that the incremental revenue resulting from every operating override be
deemed a Shared Expense. Ms. Kosnoff does not believe this has consistently been the practice,
Page 3of6
but she noted that if the Expense were wholly on the Municipal side, the Municipal side would
receive a higher percentage of Unallocated Revenue. Ms. Barry said that the policy decision to
treat Street Improvement as an ongoing Designated Set-Aside was a one-time override decision
in 2001 and does not apply to all overrides and debt exclusions.
Mr. Bartenstein(AC) asked if the $1,900,000 in Free Cash Set Asides treated as "unallocated"
lb($200,000 for unanticipated current year expenses, ) 000,000 general unallocated, and
$700,000 transitioned out of the Operating Budget but otherwise unallocated), is consistent with
with the amount set aside in prior years. Ms. Kosnoff said that it was.
Mr. Levine (AC) recalled that in years past, the Revenue Model has been fluid throughout the
fall months. Ms. Kosnoff said the amounts do fluctuate and Set-Aside items are still up for
discussion and could be reallocated to other areas such as Capital projects or Reserves.
Mr. Kanter (CEC) said that turned-back funds from either Municipality or Schools could be used
for anything deemed necessary or appropriate. He reported that CEC members believe the terms
of the 2001 override are no longer relevant and that the basis for the request should be in terms
of the DPW needs.
Mr. Levine (AC) said the disposition of the Set-Asides will be determined by the time Town
Meeting convenes. If money remains after budget needs are satisfied, he prefers available funds
to go to the Capital Stabilization Fund in preparation for the eventuality of the upcoming large
Capital projects, such as the High School.
Ms. Yan (AC) asked what is driving the $893,498 Facilities Department increase. Ms. Kosnoff
reported that this is based on utility costs, expanded building square footage, and the
Environmental Protection Agency's MS4 Stormwater compliance.
Ms. Barry(BOS) asked what the impact would be on Lexington's member costs if the Town of
Belmont re joins the Minuteman High School consortium. Ms. Kosnoff said if new communities
join, Lexington's portion of the Minuteman High construction debt would decrease.
Mr. Kanter (CEC) asked that a consensus vote be taken of whether the committee members
present support moving Street Paving out of Shared Expenses. The Selectmen caucused and
determined this topic merits further discussion at a future meeting.
Ms. Kosnoff highlighted several policy issues for consideration:
• Review a plan for eliminating Free Cash in the Operating Budget
• Discuss best practice for using one-time funding such as retire the land purchase note;
Cash Capital; or transfer to the Capital Stabilization Fund
• Future Capital Plan inventory of needs, prioritization of projects
• Review policy for Within Debt Levy Debt Service
Mr. Malloy read the portion of the Government Finance Officers' Association regarding
"Achieving a Structurally Balanced Budget", specifically highlighting the recommendation that
one-time revenues, such as Free Cash, not be used for Operating expenses. This best practice is
Page 4 of 6
the reason he has recommended the transition of$700,000 in Free Cash out of the FY2020
Operating Budget.
Mr. Levine (AC) said he believes calling Free Cash non-recurring is inaccurate because,
although the funds that make up Free Cash come from variable sources, Free Cash will continue
to be generated every year.
Mr. Bartenstein(AC) noted that the Town has enjoyed a structural surplus for nearly a decade
and that surplus funds have been available beyond budget needs have been used to create
substantial Reserve funds.
Mr. Padaki (AC) asked if the certified Free Cash would be level at the end of the five-year draw-
down. Ms. Kosnoff said that she does not expect Free Cash to remain in the $13M range. She
noted that Rating Agencies have expressed displeasure that the Town has used Free Cash in the
Operating budget. She agrees that Free Cash will continue to be generated but also believes
finances will get tighter over the next few years.
FY2020 Debt Service Projections
Ms. Kosnoff said Capital funding is a subject of keen interest. She focused projections for Debt
Service on General Fund Debt, both within levy and exempt.
Within -Levy Debt Service:
General Fund Issued Debt is about $8M currently and projected to steadily drop off until
FY2027. General Fund Land Purchases Debt is being paid down rapidly; this year about $3M
was paid. Unissued General Fund Debt includes all debt authorized by Town Meeting that has
not yet been bonded; Ms. Kosnoff has used all of the debt to calculate the model but she does not
expect all the authorizations to be acted upon as originally envisioned. Most of this type of debt
is short term and projected to level off quickly, meaning there is remaining capacity for
additional borrowing.
Ms. Kosnoff said that approximately$17.3M total in Capital project debt is in the FY2020
pipeline, including the Center Streetscape ($8.2M of the $9.M total) and the Minuteman Fields
Project($5M of the $8M total); a portion of each of these projects is Community Preservation
eligible. The Capital Plan currently in place is to hold bonded debt increases to 5%per year,
which would be about $6M in FY2020, significantly less than the $17M requested.
Ms. Kosnoff noted that Revenues will also increase yearly over time, but if Revenues do not
keep pace with debt service obligations, the Operating budget will be adversely affected. The
Capital Stabilization Fund will be used to "shave off the peak" of debt service impact,
particularly in the next couple of years. Ms. Kosnoff noted that the Capital Stabilization funds
are currently modeled to mitigate existing and contemplated with in-levy and excluded debt
service until FY2024, at which time the balance might be available for other capital projects. The
funds would run out if they are used more aggressively.
Page 5of6
Ms. Colburn (SC) asked what the balance of the Capital Stabilization Fund will be in FY2024.
Ms. Kosnoff projected that $6.7M will remain in the Fund at that time, although it is possible
more funds may be added in the interim.
For clarification, Mr. Kanter(CEC) asked for an itemization of approved and not approved
projects. He also asked for clarification on amounts used for Within-Levy Debt service so that it
is clear what remains for future Excluded Debt projects.
Exempt Debt Service:
Ms. Kosnoff noted that the terms of many of these loans are 30 years. The three authorized
projects included in the model are the Hastings School, the Lexington Children's Place, and the
Fire &Rescue Station, the majority of which have not yet been bonded. It is assumed that the
funding for the Police Station, including the corresponding swing space, will move forward at
the next Annual Town Meeting and that debt exclusion votes will authorize the borrowing. The
anticipated High School project has been projected in the model but in only a general way; the
project would add significantly to the current level of excluded debt and Ms. Kosnoff said that
addressing this impact will require careful consideration.
Mr. Kanter (CEC) asked what working number was used in the model for the High School. Ms.
Kosnoff said she made very general assumptions, calculating $350M for the project at a 5%
interest rate over 30 years. The debt service for the High School is envisioned to start in FY2023.
A 35% Massachusetts School Building Authority(MSBA) reimbursement rate was assumed
when calculating the project amount.
Mr. Levine (AC) said it would be helpful to know how much was projected to be used from the
Capital Stabilization Fund to mitigate this debt load. Ms. Kosnoff said she believes it important
to revisit the mitigation plan to determine how to best deploy the Fund.
Next Steps:
The Municipal and School sides will use the Revenue allocations to develop FY2020 Operating
budgets. Recommended Town Manager and Superintendent of Schools budgets will be presented
in January.
Confirm Date for Summit III
Summit III will take place on Thursday, January 31, 2019, at 7 p.m. in the Samuel Hadley Public
Services Building Cafeteria at 201 Bedford Street. Discussion will include: the FY2020
Municipal and School budgets; a more clearly defined short- and long-range Capital Plan; policy
issues raised in Summit II.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adjourn at 8:50 p.m.
A true record; Attest:
Kim Siebert
Page 6of6
Recording Secretary
Page 1 of 5
Financial Summit Meeting III
Board of Selectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
Thursday, January 31, 2019
A Financial Summit meeting was held on Thursday, January 31, 2019 at 7:05 p.m. at the Samuel
Hadley Public Services Building Cafeteria, 201 Bedford Street. Present for the Board of
Selectmen(BOS) were Ms. Barry(Chair); Mr. Pato; Mr. Lucente; Mr. Malloy, Town Manager;
Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Hewitt; Budget Director; and
Ms. Siebert, Recording Secretary. Ms. Hai was absent.
Present for the School Committee (SC) were Ms. Jay (Chair); Mr. Alessandrini; Ms. Colburn;
Ms. Lenihan; Ms. Sawhney; Dr. Hackett, Superintendent of Schools; and Mr. Rowe, Assistant
Superintendent of Schools for Finance and Operations. Present for the Appropriation Committee
(AC) were Mr. Parker(Chair); Mr. Bartenstein; Mr. Michelson; Mr. Levine; Mr. Padaki; Ms.
Yan(late arrival); Mr. Neumeier; Ms. Basch; Mr. Nichols. Present for the Capital Expenditures
Committee (CEC) were Mr. Lamb (Chair); Mr. Kanter; Mr. Cole; Ms. Beebee; Ms. Manz; and
Mr. Smith.
FY2020 Preliminary Budget and Financing Plan
Mr. Malloy, Town Manager presented the preliminary FY2020 Operating and Capital Budget
recommendations.
The FY2020 budget is balanced. Revenue sources are projected to total $229,13 6,434, an
W01 1,622 change over FY2019. The total Tax Levy projection for FY2020 is $183,792,412, an
increase of$6,987,835 over FY2019. State Aid is projected at $16,211,973, an increase of
$215,638 over FY2019. Local Receipts are projected at $14,086,885, an increase of$486,165.
The recommended expenditures totals $229,136,434, an increase of $8,029,397over FY2019. It
was noted that actual revenue has followed projected revenues over time, for the most part.
Expenditures for the Lexington Public Schools in FY2020 are projected at $113,970,176, an
increase over FY2019 of$5,858,731 over FY2019. Minuteman High School expenses are
projected to be $2,489,979, an increase of$362,762 over FY2019. Municipal Department
expenditures are projected at $40,264,265, and increase of$1,982,230 over FY2019. Shared
expenses are expected to be $60,303,768, an increase of$794,910 over FY2019.
Mr. Malloy highlighted a set-aside new line item in the summary: "Transition Free Cash Out of
Operating Budget" for$700,000 and said that Moody's, the bond rating agency, states that one-
time revenue should not be used in support of the Operating Budget. Mr. Malloy recommends
that the Town incrementally reduce its reliance over 5 years of Free Cash revenue in the
Operating budget.
Mr. Malloy noted two new anticipated sources of revenue: a 6% short-term rental room tax, from
Airbnb-type properties, in the form of Local Receipts from the State; and a fee from third party
Page 2of5
reviews of proposed residential development and the effects on abutting properties.
Mr. Malloy said for FY2021 he will recommend the creation of an Enterprise Fund using an
additional development fee. The Fund will assist the Town with stormwater management costs
and National Pollution Discharge Elimination System (NPDES) compliance.
Mr. Malloy noted several recommended expenditures that furthered identified Selectmen goals:
Police Station Facility Construction Funds (Goal 3): $25,651,792; Pedestrian, Bicycle and
Vehicle Safety on Town Roads (Goals 7 and 10): $9,273,880; Collaboration with Minuteman on
Recreation Fields (Goal 1) $4,900,000; Cemetery Building Construction and Review of
Crematorium (Goal 12) $2,800,000; Community Mental Health Programs (Goal 10) with funds
from the School Department budget in FY2020.
Mr. Malloy reported that the Town is considering decreasing the estimate on the number of
employees that are expected to enroll in the Health Insurance Benefit Program. This action is
based on trends over the last few years and would in FY2020 decrease the Health Insurance
appropriation by $115,000. This action would provide an additional $85,000 for the School
Department and about $30,000 for the Municipal Departments in the revenue allocation model;
on the Municipal side, the funds would provide support for the Town's Mental Health initiatives.
Mr. Malloy presented breakdown summaries of budget allocations and shared expenses for
FY2020. He recommended that $1,885,486 be appropriated into the Reserve Fund for Post-
Employment Benefit(OPEB) and $1,600,000 into the Reserve Fund for Capital Stabilization.
Mr. Malloy noted that $106,000 of the Facilities Department increase is related to utility prices,
particularly for new buildings that will not immediately have solar power generating systems
installed.
Mr. Malloy reported the Center Streetscape Improvements project may be eligible for funding
through the Mass Works grant program. He recommends the Town continue to move forward
with funding for the project but said it should postpone the project for a year to pursue the grant
as secured local funding is a prerequisite of the Mass Works grant process. The timing of the
debt for the project, should borrowing ultimately be necessary, would also coincide with the end
of payments for land purchases and would therefore be more advantageous vis-a-vis the debt
burden.
Continuing policy issues center around: the Capital Stabilization Fund; OPEB; unallocated
revenues for contingencies; Hartwell Avenue re-development; Personal Property New Growth;
reduction of Free Cash use for the Operating budget; reduction of debt service reliance for
Capital projects; and a re-evaluation of the Liberty Ride.
About the reduction of debt service reliance for Capital projects, Mr. Malloy said Free Cash
funds that have been going toward the Operating Budget could instead be used for short lifespan
Capital expenses, like technology purchases, rather than those funds being borrowed.
Page 3 of 5
Some key upcoming dates in the pre-annual Town Meeting budget process include: February 22,
2019 -Approval of recommended Operating and Capital Budget by the Selectmen; March 1,
2019 - Distribution of Selectmen's recommended budget to financial committees/Town Meeting
members; April 1, 2019. Earliest date Town Meeting will consider financial articles.
Mr. Kanter(CEC) asked if paydown of current debt for the Pelham Road and Bedford Street
land purchases could be done more quickly. Mr. Malloy will examine.
Mr. Pato (BOS) asked that the concept of not taxing to the full extent possible be considered;
specifically that currently unallocated funds would not be applied to the budget as a way of
offering some residential tax relief.
Mr. Kanter(CEC) said he encourages consideration of the concept but asked that the funds also
be considered as way to accelerate the pension payoff date.
Mr. Levine (AC) said he does not agree that Free Cash is one-time revenue since it recurs.
However, he does not have a problem with redeploying Free Cash to support cash capital
expenditures but doing so should result in a compensatory reduction of debt service allocation.
He asked that a plan be developed for how this affects within-levy debt service.
Mr. Bartenstein (AC) said, if the current annual amount of$2M spent on stormwater
management becomes something that is covered by fees, it would in effect provide an additional
$2M in the tax base without an override. He suggested that a baseline of$1 M be kept in the
budget and that the fees cover amounts over the $1 M.
Mr. Michelson(AC) asked, related to the idea of not taxing to the full extent possible, that a
policy be developed to protect residents from a jump in taxes in the event that the unused levy
capacity suddenly be needed.
Mr. Padaki (AC) asked how the third-party review subcontractor would be chosen to assess
development abutter impact. Mr. Malloy said the Town would select the company and the
developer would pay the cost.
Mr. Padaki (AC) asked if alternative funding sources for the Visitors Center project have been
identified. Ms. Kosnoff said the Town has applied for grants that have not yet materialized.
However, the State has provided $200,000 towards the project and there have been about$8,000
in donations.
Mr. Alessandrini (SC) said that the School Committee is considering raising student athletic fees
by$50. He asked whether, instead, a proportion of funds might be diverted from OPEB. Mr.
Malloy said that, as more employees are hired, the Town's OPEB liability increases. He added
that bond rating agencies scrutinize how a town handles its pension and OPEB liabilities; putting
part of the OPEB funding toward a different project would postpone the impact of meeting the
obligation.
Ms. Colburn(SC) said the Schools are not funding $370,000 in positions in FY2020 but it might
be a solution to use OPEB funds instead of not filling the positions.
Page 4 of 5
Mr. Malloy reported that the Revenue Allocation model shows that the Schools, over the last ten
years, have gotten the larger portion of available revenue. He does not recommend that funds be
diverted from OPEB.
Mr. Lucente (BOS) asked for more information about the $370,000 the Schools wants to raise.
Dr. Hackett reported that enrollment over the last ten years has increased by 1000 students. The
increase in funds the Schools have received has gone to enrollment and mandate costs, not to
program expansion or other educational innovation. The $370,000 is a portion of the $2.4M in
Department requests that the School Committee wants to support but does not have the funds to
do so. Areas that are affected are: additional support for English language learners; intramural
offerings; classroom full time-equivalent personnel (FTEs); and high school guidance counseling
FTEs.
Ms. Sawhney (SC) asked if School and Municipal revenue allocation trendlines would look
similar in comparable towns with enrollment increases. Mr. Malloy said he has not done this
analysis, but he noted that Lexington has had a 17% increase in students but a 70% increase in
funding over the same ten years.
Mr. Bartenstein(AC) said in the future, the revenue allocation model may need to be re-
examined as it is not providing adequate funding to the Schools.
Ms. Kosnoff presented an update about Debt Service Projections, noting some non-significant,
non-structural changes since Summit II. Now reflected in the charts is actual debt to be issued
rather then projected numbers. Ms. Kosnoff noted that the totals are the same but the categories
have shifted in some cases, as have some of the loan term durations. Past practice of keeping
within levy debt and debt service to a 5% increase will be maintained. The Capital Stabilization
Fund is being used to keep the tax burden between 3.2% and 3.7%.
Ms. Kosnoff projected that by FY2025, the Capital Stabilization Fund will be mostly depleted,
including $1.6M to be added in FY2020. Ms. Kosnoff said continuing use of the Stabilization
Fund to offset both within levy debt and excluded debt is a subject for discussion; if it is not
utilized for within levy debt, greater use of Operating Budget funds would be necessary. Ms.
Kosnoff said that by applying the Stabilization Fund, the "average"residential taxpayer would
see a $414 increase in FY2020.
Mr. Kanter (CEC) said he believes taxpayers expect the Capital Stabilization Fund to be used
against the impacts of excluded debt, not within levy debt. He asked how Capital projects can be
reconsidered to lessen future tax impacts. Mr. Parker(AC) said lessening the impact would
require delay or deferment of projects now on the five-year plan.
Ms. Jay(SC) asked if the future high school project is included in the debt model. Ms. Kosnoff
said she included it in the debt graphs but not in the taxpayer impact model.
Ms. Lenihan (SC) asked what amount the high school project has been assigned. Ms. Kosnoff
reported, for the purpose of calculation, she used $350M (borrowed) as a placeholder.
Ms. Colburn (SC) reported, as the Statement of Interest is being written now to the
Massachusetts School Building Authority (MSBA), it appears possible that the high school
Page 5of5
project timeline may accelerate, given the level of need. Mr. Malloy said no specific plan with
regard to high school debt has been created; he and Dr. Hackett will meet to discuss the
associated issues. Ms. Colburn said she believes it is important for Lexington to develop a more
comprehensive economic development strategy to mitigate the residential tax impact.
Capital Expenditures Committee Preliminary Report: FY2020 Proposed Capital Projects
This item was deferred until Summit IV.
Review List of 2019 Annual Town Meeting Articles
The group reviewed the Warrant Articles.
Ms. Barry noted that Town Meeting Member Information Nights are scheduled for March 13 and
March 19, 2019 in Battin Hall in the Cary Memorial Building.
Confirm Date for Summit IV
February 13, 2019 at 7:00 p.m. at the Samuel Hadley Public Services Building Cafeteria, 201
Bedford Street.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 3-0 to adjourn at 8:55 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
February 13, 2019
Page 1 of 5
Financial Summit Meeting IV
Board of Selectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
Wednesday, February 13, 2019
A Financial Summit meeting was held on Wednesday, February 13, 2019 at 7:05 p.m. at the
Samuel Hadley Public Services Building Cafeteria, 201 Bedford Street. Present for the Board of
Selectmen(BOS): Ms. Barry(Chair); Mr. Pato; Mr. Lucente; Ms. Hai; Mr. Malloy, Town
Manager; Ms. Axtell, Assistant Town Manager; Ms. Kosnoff, Assistant Town Manager for
Finance; Mr. Hudson, Management Intern; and Ms. Siebert, Recording Secretary.
Present for the School Committee (SC): Ms. Jay(Chair); Mr. Alessandrini; Ms. Colburn; Ms.
Lenihan; Ms. Sawhney; Dr. Hackett, Superintendent of Schools; and Mr. Rowe, Assistant
Superintendent of Schools for Finance and Operations. Present for the Appropriation Committee
(AC): Mr. Parker(Chair); Mr. Bartenstein; Mr. Michelson; Mr. Levine; Mr. Padaki; Mr.
Neumeier; Ms. Basch; Mr. Nichols. Present for the Capital Expenditures Committee (CEC): Mr.
Lamb (Chair); Mr. Kanter; Ms. Manz; and Mr. Smith.
Also present: David Pinsonnault, DPW Director; Melissa Battite, Director of Recreation and
Community Programs; Rick DeAngelis, Recreation Committee (Chair); and Lisah Rhodes,
Recreation Committee.
Note: Mr. Lamb (CEC) corrected a statement made at a recent Lexington League of Women
Voters First Friday event: CEC has taken no position as yet on the Minuteman High School
Athletic Recreation Complex.
Minuteman High School Athletic Recreation Complex Update
Town Manager Jim Malloy summarized the status of a possible Intermunicipal Agreement
(IMA) with Minuteman High School: Lexington's funding share of the Minuteman High School
Athletic Recreation Complex project began at $8.5M; however, the Town has declined to
participate in funding a number of project elements that are not applicable to Lexington usage.
As a result, the Town's contribution was reduced from $8.5M to $4.9M but Minuteman has now
released a Request For Interest (RFI) seeking additional partners for a full-build scenario. It is
unclear whether an additional partner(s) would take Lexington's place in the IMA or increase the
number of partners overall. Additional partners are not limited to municipalities but could be
sports leagues or other private groups. The RFI period closes Friday, February 15, 2019.
Additionally, Mr. Malloy expressed the Town's concerns about the proposed duration of the
IMA. Originally, Lexington envisioned a 50-year agreement but Minuteman has expressed
uncertainty about the ability of the IMA to enter into such a contract for that length of time. The
two entities are now working to find a mutually acceptable way to characterize an initial 25-year
period and a second 25-year period, as well as what Lexington's access to the fields would be
under a partial-build scenario and/or with additional partners. Discussions are scheduled between
the entities, with the goal of achieving clarity prior to Annual Town Meeting.
Ms. Battite, Director of Recreation and Community Programs, reported that the full-build
February 13, 2019
Page 2of5
scenario ($25.5M full cost/$8.5M Lexington cost) includes a full-sized, multi-use synthetic field
surrounded by a 6-lane track with a straightaway; a full-sized softball field with a synthetic
overlay for multi-use; space for a potential cricket pitch; a full-sized synthetic baseball diamond
with afull-sized field synthetic overlay; 6 lighted tennis courts, 3 with pickleball linings; stadium
seating; restrooms, storage; a press box; a drop-off area; a parking area; and an access road. The
reduced scope project (Lexington cost $4.9M) includes the full-sized field and 6-lane track and
the lighted softball and baseball diamonds with synthetic overlays. The partial-build option
would provide room for a future full build-out.
Ms. Battite said Lexington, via a series of community stakeholder meetings, identified three
elements of the project as most important: lighted multi-use fields; restrooms; and storage. Mr.
Pinsonnault and Ms. Battite are now determining how a reduced scope and/or additional partners
would affect Lexington's schedule of field access.
Mr. Kanter (CEC) asked for a cost breakdown for the reduced scope scenario. Ms. Battite
reported that the Town has received an itemization for the full build but not for the reduced
build. Mr. Kanter asked that the cost per element list of the full build be forwarded to CEC.
Ms. Manz (CEC) asked if there are opportunities to build turf fields on in-town properties
Lexington already owns. Ms. Battite said there are some possibilities; the Recreation Committee
intends to put such projects into the 5-year Capital Plan. The Committee will request funding in
FY2021 for a feasibility study to look at possible expansion/improvement of existing recreation
properties and to examine the development of fields on Town-owned parcels. Ms. Battite noted,
however, that it would take longer to develop in-town properties than to join in the Minuteman
project.
Mr. Michelson (AC) asked about the lifespan of the Minuteman Field elements and what the
need/demand levels are for athletic fields. Ms. Battite reported that field lighting has a 25-year
warrantee; synthetic turf typically has an 8-10 year lifespan (depending on use); and the
grandstand would last approximately 20 years. Lexington's exposure for replacement costs,
particularly for synthetic turf, is still under discussion. Ms. Battite said usage/demand data is
now being collated into a document but the biggest need is multi-use fields for sports like
lacrosse and soccer. Some newer sports, like cricket and ultimate frisbee, have difficulty finding
available fields. Additionally, the high school would like to be able to offer intramural sports for
students who are not on sports teams. Other factors such as weather, program expansion, and
later school start times also impact scheduling.
Mr. Alessandrini (SC) said that with increasing enrollment, an increasing number of students are
looking for athletic alternatives to sports teams that have limited capacities. While additional
fields would be critical to the Schools' ability to offer intramural sports, Mr. Alessandrini
expressed concern about adequate field access given to the Town at Minuteman High School.
Ms. Battite reported that Lexington would have access immediately after school if Minuteman
teams are playing away games and the fields would be available on weekends as well. With the
full-build scenario, Lexington would have been able to use the fields Monday-Friday 6:00-10:00
p.m. and Saturday and Sunday 8:00 a.m. to 8:00 p.m. It is unclear whether/how access would
change with partial build or with more partners.
February 13, 2019
Page 3of5
Mr. Alessandrini asked how Minuteman would finance their portion of athletic field costs. Ms.
Battite reported that Minuteman already has $12.5M in hand, a funding component of the high
school building project.
Mr. Alessandrini asked how maintenance of the facility would be handled. Ms. Battite said her
understanding is that the Minuteman would be responsible for all maintenance and Lexington
would be responsible for field permits. Cost- and revenue-sharing are still being considered. Mr.
Malloy said the cost of field maintenance would come from user fees, a portion of which would
be set aside for synthetic turf replacement.
Mr. Padaki, (AC) said it is important to have a clear understanding of Lexington's need level and
what the return on investment would be, programmatically. He asked if a swimming pool is part
of the discussion with Minuteman. Ms. Battite said a pool is not included in the plan.
Ms. Jay(SC) said the biggest limitation is not having field access right after school. However,
having access in the hours indicated would be useful for pre-season practices and the ability to
create/expand an intramural program would be beneficial. Ms. Jay asked how the $4.9M figure
was calculated. Ms. Battite said eliminating elements of the project does not wipe out full costs
for those items because groundwork/field drainage must still be done; the Town has asked
Minuteman for a new partial-build cost breakdown. Mr. Pinsonnault estimated that each
synthetic field costs upwards of$1 M, depending on subsurface conditions.
Mr. Kanter (CEC) recommended that Lexington develop a back-up plan focusing on Town-
owned land in case the IMA falls through. Mr. Pinsonnault agrees, saying this is the reason
Recreation will ask for funds in FY2021 to hire a consultant to analyze in-town field potential.
Mr. Kanter said he was not aware that the Minuteman High School educational facility
assessment included $12.5M that Minuteman will use for the athletic complex. Mr. Malloy said
the amount was included in the full project cost that district towns share in.
Ms. Colburn(SC) asked about Article 141 in the Annual Town Meeting (ATM) warrant for
$435,000 for athletic fields at Diamond Middle School, noting it appears to be subject to
reduction if the Minuteman project is funded. Ms. Battite said this is a proviso, intended so that
the remainder of Recreation projects can be funded with the Community Preservation allotment
for recreation projects. The Minuteman project is listed as ATM warrant Article 14f, cost to be
determined.
Review List of 2019 Annual Town Meeting Articles
The Board and Committees reviewed the articles. Topics briefly discussed were: Westview
Cemetery and the possible impact of a crematorium; if the possible reduction of Diamond School
Athletic Field funding would compromise the project; a possible reduction of the 3%
Community Preservation surcharge; the Sustainability Director and the sustainability project
resolutions; and Automatic Meter Reading.
Continue Discussion FY2020 Preliminary Budget and Financing Plan
February 13, 2019
Page 4 of 5
Carolyn Kosnoff, Assistant Town Manager for Finance, said budget numbers have been adjusted
as a result of the February 6, 2019 Bond and Note sale. She summarized revised revenue and
expense adjustments. Ms. Kosnoff stated that it would not be necessary to use the Capital
Stabilization Fund to hold in-levy debt service at 5% due to savings/reductions.
Mr. Kanter (CEC) asked how the reduced health care expense numbers affect Town and School
budgets. Mr. Malloy said minor amounts would be re-allocated to each budget.
Dr. Hackett, Superintendent of Schools, asked what effect an increase in State Aid would have
on the budget. Mr. Kosnoff said additional funding, if it occurs, could be allocated at fall Special
Town Meeting or be left in the Fund Balance at the end of the fiscal year. Such funds are
typically set aside in a Reserve Fund.
Ms. Jay(SC) asked if the $30,000 listed in the adjustments as an Expense for Youth and Family
Services is attached to any particular use. Mr. Malloy said it would be tied to recommendations
coming from the Mental Health Task Force.
Mr. Padaki (AC) asked what would be drawn from the Capital Stabilization. Ms. Kosnoff
projected there would be one drawn down for excluded debt of$5.2M.
Mr. Malloy will forward these changes to the Appropriation Committee and to the Capital
Expenditures Committee. Dr. Hackett will also forward analyses of per pupil costs for several
comparable school districts and a comparison of towns' shared expenses.
Capital Expenditures Committee Preliminary Report: FY2020 Proposed Capital Proi ects
Mr. Lamb (CEC Chair) highlighted various issues CEC has identified in association with some
of the FY2020 Capital projects:
• Center Streetscape Improvements: awaiting more detailed cost and design information
(CEC has taken no position as yet);
• Minuteman High School Athletic Fields Complex: awaiting itemization and IMA details
to be worked out (no position taken);
• Automatic Meter Reading System: discussion pending;
• Westview Cemetery: five out of six members in favor of moving forward;
• Police Indoor Firing Range: CEC does not agree with deferring this project to FY2021;
• Battle Green Master Plan: CEC awaits clarification for what is being funded in FY2020.
• Recreation Community Needs Assessment: CEC unanimously opposes linking the needs
assessment with Community Center expansion;
Other/general issues:
February 13, 2019
Page 5of5
• CEC considers all post-FY2020 requests to be placeholders until they are included in the
debt modeling.
• CEC asks that all projects in the future be assigned to a department for oversight.
• CEC applauds Mr. Malloy's initiative to create a realistic five-year plan model.
Ms. Barry reported that, in the spring, the Board of Selectmen would look more deeply into three
policies: Personal Property taxes; taxing to the maximum capacity; and the OPEB policy.
Following the Board's discussions, a Summit will take place about these subjects.
The Board and Committee members thanked Mr. Alessandrini for his years of service to the
community as a member and past-Chair of the School Committee.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 8:37 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
Page 1 of 3
Selectmen's Meeting
February 22, 2019
A meeting of the Lexington Board of Selectmen was called to order at 9:00 a.m. on Friday,
February 22, 2019 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry,
Chair; Mr. Pato; Mr. Lucente and Ms. Hai were present as well as Mr. Malloy, Town Manager;
Ms. Axtell, Assistant Town Manager and Ms. Katzenback, Executive Clerk.
Public Comment
Mr. Kanter stated the Capital Expenditures Committee has prepared their proposal for the
Consent Agenda for 2019 Annual Town Meeting and asked when the Board of Selectmen
anticipate discussing recommendations for the Consent Agenda.
Ms. Barry said that discussion is scheduled for the March 5, 2019 Board of Selectmen meeting.
Selectmen Concerns and Liaison Reports
Ms. Barry reminded the Board the subject of a Board Report to Town Meeting will be on the
Monday, March 25, 2019 Selectmen's Meeting.
Ad Hoc Cremator. Study Committee Update
Mr. Lucente said data gathering and analysis is ongoing by the Ad Hoc Crematory Study
Committee and a final recommendation is not going to be ready in time for 2019 Annual Town
Meeting. Mr. Lucente reported that, at this time, the Ad Hoc Crematory Study Committee
recommends to have the Westview Cemetery Project design be addition-ready for a potential
crematory.
Mr. Malloy explained, upon meeting with the Mr. Pinsonneault, DPW Director and Mr. Cronin,
Director of Facilities, it was determined utilities and where they are located would need to be
incorporated into the Westview Cemetery Project design in order to make it addition-ready for a
potential crematory.
Mr. Pato expressed his opposition to proceeding with further expenditures for the Westview
Cemetery building until the work of the Ad Hoc Crematory Study Committee has been
completed and the full set of requirements are understood.
Mr. Kanter, Capital Expenditures Committee, stated he hopes this modification to the design
plan does not affect the $2.8M amount being requested for construction design funds in the
Westview Cemetery article being brought forth at the 2019 Annual Town Meeting. Mr. Malloy
Page 2of3
said the addition-ready modification is not intended or anticipated to change the $2.8M
construction design funds requested in the Westview Cemetery Article.
Upon a motion duly made and seconded, the Board of Selectmen voted 3-1 (nay vote from Mr.
Pato) to accept the recommendations of the Ad Hoc Crematory Study Committee to make any
necessary modifications to the Westview building design to make the site and or building able to
accommodate a potential future crematory with up to two retorts and a viewing area up to twenty
five persons, and further to authorize the Town Manager to instruct the Department of Public
Facilities and the Permanent Building Committee (PBC) on these recommendations prior to the
PBC meeting with the Westview Building architect on February 28, 2019.
2019 Annual Town Meeting
Ms. Barry stated the Board will begin discussion for their article presentation assignments,
consent agenda recommendations, and article positions at the March 5, 2019 Board of Selectmen
meeting.
Continue Discussion FY20 Preliminary Budget and Financing Plan
Ms. Barry recused herself for the discussion regarding Other Post-Employment Benefits
(OPEB). Mr. Lucente, presided as Vice Chair for this discussion.
Ms. Kosnoff reviewed the sources of funding for OPEB.
To follow up on the concern he raised at a previous meeting regarding OPEB funding, Mr. Pato
stated that the Board of Selectmen adopted a policy in March 2014 to fund OPEB. Mr. Pato said
he is comfortable in continuing with this policy at this time but would like a study group
reconstituted to research and develop a plan for funding OPEB going forward.
Mr. Kanter, 48 Fifer Lane, said he agrees that an analysis for future OPEB funding should be
performed.
Ms. Barry returned to the meeting to preside as Chair.
Ms. Kosnoff reviewed the changes to the White Book FY20 budget that, once approved, will be
compiled into the Brown Book, the recommended FY20 Budget and Financing Plan for Annual
Town Meeting.
Ms. Barry asked if the $30,000 in the Human Services/Mental Health line item could be reduced
by an amount up to $10,000 to provide matching funds to the Historical Commission for the
grant they are applying to the Massachusetts Historical Commission to correct errors in the
Cultural Resources Survey project.
Mr. Kelland, Historical Commission Chair, thanked the Board for any amount of funds they
would be able to provide for this project.
Page 3of3
Ms. Fenollosa, 10 Marshall Road, said as soon as the sources of matching funds have been
arranged, the Lexington Historical Commission needs to provide an update to the Massachusetts
Historical Commission in order for grant application consideration.
Mr. Kanter, Capital Expenditures Committee, asked to have the Table IX: Deferred FY2020 and
Proposed FY2021 —FY2014 be updated to include FY2020 making it a five year Capital Plan for
publication in the Brown Book.
Mr. Pato expressed his concerns regarding the allocation of funds into the stabilization funds.
Mr. Pato proposed deleting the tax levy contribution into the stabilization fund having it go into
the unallocated portion of the FY2020 budget.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to remove the funding
of$63,241 from Tax Levy to the Capital Stabilization Fund and instead leave it as unallocated.
Approve FY20 Recommended Budget
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the FY2020
Recommended Budget and Financing Plan, as shown in Column F of the Program Summary
with the following amendments:
-Line item 6000-Human Services Expenses be reduced by $10,000 to now reflect $777,609;
-Line item 8110-Selectmen Expenses be increased by$10,000 to now reflect $110,588; and
-Other Category-Allocated to Capital Stabilization Fund be reduced by $63,241 to now
reflect $1,536,759 in column F in turn reflect the amount of($1,878,572) in column G.
Class III License—Correction to Address on License
The 2019 Class III Dealer license for John P. Carroll was issued using the mailing address which
was supplied on their application, not the business address.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to sign the 2019 Class
III Dealer license for John P. Carroll Company Inc. with the address corrected to the business
address of 700 Waltham Street, Lexington.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 10:21 a.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
Page 1 of 7
SELECTMEN'S MEETING
Monday, February 25, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:45 p.m. on Monday,
February 25, 2019 in the Selectmen's Meeting Room of the Town Office Building. The Board
went immediately into Executive Session with a roll call vote of 3-0 under Exemption 6 (Interest
in Real Estate) to consider the purchase, exchange, lease or value of real property, Edison Way
parking spaces owned by the Historical Society; and, upon exiting, returned to Open Session and
called a brief recess until 7:00 p.m. Present were Selectmen Ms. Barry, Chair; Mr. Pato; and Ms.
Hai. Also present were Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager; Mr.
Hudson, Management Intern; and Ms. Siebert, Recording Secretary. Mr. Lucente was absent.
Public Comments
Dawn McKenna, 9 Hancock Street, invited the community to an Election Night party 7:30-
10:00 p.m. on Monday, March 4, 2019 at the Depot Building in the Center.
Selectmen Concerns and Liaison Reports
Ms. Hai:
• The Lexington Historical Society held its annual Taverns at Twilight event on Saturday,
February 23, 2019 at the Buckman Tavern.
Ms. Barry:
• The Town's new Public Information Officer has launched the Town's first official
Twitter account gTownofLexMa
Town Manager er Report
Mr. Malloy:
• 45 Bedford Street update: During the first week in January, more contaminated soil was
found during the demolition process under the footing of the apparatus bay on the site of
the permanent Fire Station on Bedford Street. A work plan for how to address the
material was sent to the Massachusetts Department of Environmental Protection and on
February 20, 2019, the Town received approval from the DEP to move ahead. It is too
soon to know whether the delay will cause the project completion date to change. Ms.
Barry asked that regular updates on the Fire Station project be provided to the Selectmen.
• This Friday, March 1, 2019, the Town Clerk's Office will remain open until 5:00 p.m.
due to the Town Election on Monday, March 4, 2019.
• Both the new Planning Director and new Health Director have been hired and will begin
work soon.
Page 2of7
• New conduit and poles have been installed for the Center recreation lighting project. The
track and field project is out for bid; the project will start on or around June 1, 2019.
• A change has been made to the Town website to make it easier to find information about
Town government volunteer opportunities. A pdf application form can now be filled out
online and all Town committee/board vacancies are listed.
• Due to high winds, there are currently 498 Lexington households without power due to
high winds.
• An Open Meeting Law complaint has been filed with the Town which will be discussed
at the Selectmen's meeting on March 5, 2019. Ms. Barry stated she would be recused
from this discussion as it involves the Police Department, where her husband is
employed.
• A Doodle poll will be created to find a date in April 2019 for QPR Mental Health training
for the Board and School Committee.
Discovery Day Street Fair 2019
Eric Michelson, President Lexington Retailers Association(LRA), asked the Board to approve
the 40th annual Discovery Day Street Fair to be held on Saturday, May 25, 2019 (rain date June
1) with street closures from 6:00 a.m. to 5:00 p.m. in the following areas: Massachusetts Avenue,
from Waltham Street to Meriam Street-both sides and Depot Square; and Muzzey Street, from
Massachusetts Avenue to the first private driveway. The Fair would take place from 10:00 a.m.
until 3:00 p.m.
Permission was requested to park a flatbed trailer in Lexington Center on Massachusetts Avenue
in two metered parking spaces in front of Depot Square starting on Friday, May 17, 2019 and
ending at the conclusion of Discovery Day. A banner publicizing Discovery Day would be hung
on the trailer. Mr. Michelson also asked to hang a banner across Mass Ave, in the same location
as the "Vote"banner; and to provide Free parking at the Central Business District parking
meters, and not to charge for parking in the Depot Lot on Discovery Day. The LRA would cover
the meters with a bag approved by the Parking Management group publicizing the free parking
and the event. Four regular parking spaces would be converted to handicapped spaces.
A letter of request dated February 5, 2019 has been submitted from the LRA, with a copy given
to the Town Managers Office, for use of Emery Park for a concert and for three temporary signs.
Mr. Michelson said a request for approval for a "Beer Garden" will be addressed at a later time.
Ms. Hai approved of moving the event back to Massachusetts Avenue, where it had been before.
She said she would need more information about the Beer Garden, such as if the Police are
comfortable with the idea. She also how much parking revenue would be lost by providing free
parking and how much police details and DPW staff would cost.
Mr. Michelson reported that the LRA pays for police details. DPW will provide trash cans and
trash disposal. Enhanced detours signs would be erected. The LRA also provides a sound system
and port-a-potties. Mr. Michelson said the loss of parking revenue has not been calculated but
free parking has been allowed in the past.
Page 3of7
Mr. Pato said he is comfortable, in principle, with the idea of a Beer Garden knowing that
neighboring communities have done it successfully. He questioned whether wind considerations
might make it challenging to hanging a banner across Massachusetts Avenue for a week.
Ms. Barry would likely be in favor of a banner spanning Massachusetts Avenue but she noted
that other organizations making a similar request have been denied. There is no Town policy for
banners other than those that announce elections. Mr. Malloy will research the matter and bring
it back to the Board. Ms. Barry said she is open to hearing more about the Beer Garden.
Ms. Barry read Mr. Lucente's written comments into the record: Mr. Lucente strongly supports
the proposed changes to Discovery Day, as outlined by Mr. Michelson. He believes moving the
Fair back to Massachusetts Avenue will reinvigorate the event. He would support hanging the
banner across Massachusetts Avenue if it were limited to the week prior to the event.
Dawn McKenna, Tourism Committee Chair, also approved of moving the event back to
Massachusetts Avenue but noted that Memorial Day Weekend is the start of the Liberty Ride
season. She asked that coordination between the LRA and the Liberty Ride take place to ensure
there are no complications. Ms. McKenna noted there is a precedent for a Beer Garden so a
process has already been established. Ms. McKenna reported that previous Boards of Selectmen
have not allowed non-Town entities to put banners across Massachusetts Avenue but banners
have been allowed on light poles.
Ms. Barry asked that the LRA notify businesses inside and outside the Center about the event
and road closures. Mr. Michelson said the LRA is working with Melisa Tintocalis, Director of
Economic Development, to make sure all the appropriate procedures will be followed.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve restriction
of vehicular access in the following areas for the 40th annual Discovery Day Street Fair to be held
on Saturday, May 25, 2019 (rain date June 1, 2019) from 6:00 a.m. to 5:00 p.m.: Massachusetts
Avenue, from Waltham Street to Meriam Street - both sides; Depot Square; Muzzey Street, from
Massachusetts Avenue to the first private driveway.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve parking a
flatbed trailer in Lexington Center on Massachusetts Avenue in two metered parking spaces in
front of Depot Square starting on Friday May 17, 2019 and ending at the conclusion of
Discovery Day. A banner publicizing Discovery Day would be hung on the trailer.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve free parking
at the Central Business District parking meters, and not charge for parking in the Depot Lot on
Discovery Day, whichever day it occurs.
It was noted that all approvals are subject to working out all the details with Town Managers
Office, Public Works and Police and Fire staff.
2019 Fee Schedule for Recreation/Community Programs
Melissa Battite, Director of Recreation and Community Programs, presented a revised Fee
Page 4 of 7
Schedule, which is reviewed every year by the Board of Selectmen. There are five areas
proposed for increase under Aquatics: non-resident family pass; non-resident individual pass;
resident individual pass; resident family pass; and Youth Swim Lessons. Daily admission for
adult gym users, resident and non-resident would also increase ($5/$6). Summer Youth
Basketball would be increased by$5.00. Co-ed Adult League Softball would increase by$50 to
a total of$500. Ms. Battite reported that the combination of increases would yield approximately
$20,3 82, based on FYI 7 attendance numbers. The fee increases were reviewed using industry
standards.
Ms. Hai said that for those adults who use the gym daily, the $5/$6 increase would amount to a
lot. Ms. Battite said she would look into how the increase would affect frequent users.
Ms. Barry read Mr. Lucente's written comments into the record: He supports the fee schedule as
presented and notes the increases were determined by the Recreation Committee to be in line
with market rates.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve and adopt
the 2019 recreation fee schedule as proposed
Pelham Road Layout
David Pavlik, Senior Civil Engineer, and Ross Morrow, Assistant Town Engineer, presented the
Pelham Road layout for Board approval. The section of Pelham Road to be approved is between
two already approved sections. One of two direct abutters of the section has kept abreast of the
initiative and is in support of the intent for layout; the second abutter will be informed of the
intent.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the intent
for layout for a portion of Pelham Road from Eliot Road a distance of 526 feet, more or less
westerly.
Constitution Road Easement
David Pavlik, Senior Civil Engineer; and Ross Morrow, Assistant Town Engineer, presented a
proposed easement agreement for pump station improvements on Constitution Road. Town
Counsel has reviewed and approved the proposed agreement. The Town Engineer has worked
with the property owner and the Town Meeting Pump Station article provides the authority for
the Board to accept the easement.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
Constitution Road easement as presented.
Sewer Regulation Amendment
David Pavlik, Senior Civil Engineer; and Ross Morrow, Assistant Town Engineer, presented
changes to sewer regulations within Article III of Chapter 181 of the Lexington Code of Bylaws
Page 5of7
as Section 181-44 (G). This change is required by MA DEP regulations that require this fee to
be charged (314 CMR 12.04). This is one of many anticipated implementations of the statewide
Sanitary Sewer Inflow and Infiltration program. Funds will go into the Sewer Enterprise Fund.
Transportation and Treatment costs, to which the regulation amendment applies, are currently
$16.83/gallon/day.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
proposed changes to the Sewer Regulations in Chapter 181 of Lexington Code of bylaws as
presented.
Visitors Center Update
Mr. Malloy reported that the Town has reviewed several different temporary Visitor Center site
options over the past few months. Since buildings fall under the Town Manager, the Board does
not need to take a formal vote on the location of the temporary Visitors Center, but a discussion
to reach Board consensus was requested before moving forward.
Use of the Cary Memorial Library was found to not be appropriate. Temporary trailers for the
Visitors Center and restrooms were also not suitable (and the HDC did not approve of them) and
the cost of daily cleaning for the restrooms was prohibitive. There was no response to the bid for
a private property owner to rent space in the downtown area. The Stone Room in Cary Memorial
Building was considered, using the Robbins Room as back office/storage for the Visitors Center
while the new building is being built. Town staff discussed continuing the Liberty Ride without
having a temporary Visitor's Center but, ultimately, the Cary Memorial Building was deemed the
best option.
The Board, including Mr. Lucente in a written statement, unanimously supported the Cary
Memorial Building option. It was felt that potential building-use conflicts could be worked out.
Dawn McKenna, Tourism Committee Chair, said that a majority of Tourism Committee
members thought the Cary Memorial could work as an interim location. The Committee will
work with Town staff to ensure that tour buses will be able to pull into the Cary Memorial
Building drop-off loop.
2019 Annual Town Meeting: Discuss Board Report to Town Meeting
The following items were identified as being potential topics for the Board's report to Annual
Town Meeting 2019 : The Special Permit Residential Development Ad Hoc Committee; the Ad
Hoc Crematory Study Committee; Municipal Building projects/process and timing; Hartwell
Avenue; the Ad Hoc Residential Exemption Tax Policy Committee; Selectmen's goals. The
Board will finalize the list at a late meeting.
Mr. Pato believes it would be useful to publish the Board's responses to Town Meeting warrant
articles, either in advance or following Town Meeting. Ms. Hai said capturing Board article
Page 6of7
positions by an oral report to Town Meeting might suffice, instead of archiving written
documents.
Also discussed were the Annual Town Meeting 2019 warrant articles presentations that remain
to be made to the Board prior to Annual Town Meeting.
Special Permit Residential Development Ad Hoc Committee Update
Ms. Hai said the SPRD Committee has met three times and Lex Media has recorded the
proceedings. At the most recent meeting, the current SPRD bylaw, its goals, and successes/
shortcomings were reviewed. Katy Lacy from the Massachusetts Housing Partnership gave a
presentation about what innovations other communities are doing vis-a-vis residential permitting,
such as Senior Overlay Districts and Cluster Districts, all offering a density bonus to encourage
diverse housing development. Two reference documents being used by the SPRD are the 2014
Housing Production Plan and the existing Comprehensive Plan. The question posed to the
Committee for consideration is how Lexington defines what it wants, as a town, for housing.
At the next meeting presentations will be made by developers who have had some success in
Lexington to produce alternative housing and by developers who have had Special Permitting
successes in other communities.
Town Manager Reappointment
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
reappointment of James Athens to the Youth Commission. Mr. Athens has been a member of the
Commission since 2017. His new term will expire April 30, 2021. Mr. Athens' ethics training
are up-to-date.
Selectmen Appointment
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
appointment of Susan Barrett, Lexington Transportation Manager, to the Massachusetts Bay
Transportation Authority (MBTA) Advisory Board as the Board of Selectmen's Designee.
Consent Agenda
• Water & Sewer Commitments and Adjustments
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the Water
& Sewer Commitment Cycle 9 January 2019 for $262,056.53; the Water& Sewer Commitment
Finals January 2019 for$2,419.99; the Water& Sewer Commitment February 2019 Special
Billing for $511.10 and the Water& Sewer Adjustment as recommended WSAB January 24,
2019 for $ (56,028.84).
0 Approve Minutes
Page 7of7
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the minutes
of November 5,2018;November 19,2018;November 27,2018 (Department Budgets);November
28, 2018 (Department Budgets); November 29, 2018 (Department Budgets); December 3, 2018;
December 17, 2018; January 7, 2019; January 14, 2019; and January 28, 2019.
• Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the One
Day liquor license request from Maddie's Mission to serve beer and wine at the Scottish Rite
Masonic Museum and Library, 33 Marrett Road on Saturday, March 16, 2019 from 6:00 p.m.
until 10:30 p.m. for the purpose of their Foster Care Fundraiser event.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve five One
Day liquor license requests from Spectacle Management to serve beer and wine at Cary
Memorial Hall Lobby, 1605 Massachusetts Avenue for the purpose of five shows on the
following dates: Ambrosia, Thursday, March 14, 2019 from 7:00 p.m. to 11:00 p.m.; Russian
National Ballet, Thursday March 21. 2019 from 7:00 p.m. to 11:00 p.m.; Lenny Clarke, Friday,
April 12, 2019 from 7:30 p.m. to 11:00 p.m.; Illusionist Rick Thomas, Thursday April 18, 2019
from 7:00 p.m. to 11:00 p.m.; and Southside Johnny, Sunday, April 28, 2019 from 6:30 p.m. to
11:00 P.M.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 3-0 to adjourn at 8:18 p.m.
A true record; Attest:
Kim Siebert,
Recording Secretary
Page 1 of 2
Selectmen's Meeting
March 3, 2019
An emergency meeting of the Lexington Board of Selectmen was called to order at 6:03 p.m. on
Sunday, March 3, 2019 in the Selectmen's Meeting Room of the Town Office Building. Ms.
Barry, Chair; Mr. Pato; Mr. Lucente were present as well as Mr. Malloy, Town Manager; Ms.
Axtell, Assistant Town Manager; and Ms.Katzenback, Executive Clerk. Ms. Hai participated
remotely via phone.
Also present were Chief Corr, Police; Mr. Dugan, Public Information Officer; Mr. Makarious,
Town Counsel; Ms. Rice, Town Clerk.
Also participating remotely were Ms. Battite, Director of Recreation; Mr. Cronin, Director of
Facilities; Acting Chief Sencabaugh, Fire: Mr. Pinsonneault; DPW Director.
Logistics and Potential Rescheduling., Postponement, or Delayed Opening of March 4, 2019
Annual Town Election
Ms. Barry announced Ms. Hai is participating remotely via phone conference. Further, Ms.
Barry stated that a quorum of Selectmen are present at the meeting confirming remote
participation is according to policy. Ms. Barry explained this emergency meeting was called to
discuss the impending snow storm in regards to the scheduled Monday, March 4, 2019 Town
Election.
Mr. Pinsonneault said that snowfall is forecasted to end between 10:00 a.m. and 11:00 a.m. on
Monday, March 4, 2019 with an accumulation of approximately ten inches or more of heavy wet
snow. He explained the DPW crew will stay on top of the street snow removal throughout the
storm noting that sidewalks and parking lots would also be tended to as soon it could be possible.
Ms. Rice said the poll workers indicated they are ready and willing to open and work the polls as
scheduled understanding the inclement weather predictions.
Chief Corr reported that Police staff are ready to report as scheduled for the election.
Mr. Cronin confirmed that the custodians would report as scheduled to clear the snow as required
at the Municipal and School Buildings polling locations.
Mr. Malloy explained that while a decision has not been finalized, due to the storm, it is highly
likely that the schools will be closed on Monday, March 4, 2019.
Mr. Makarious explained the procedure of obtaining a required court order should the Board
decide to delay the election either to a same day late start or a new date.
After discussion of legal requirements, pros/cons, safety, logistics and public communication
regarding the snow storm and the Town Election, the Board agreed the Monday, March 4, 2019
Town Election should proceed as scheduled.
Page 2of2
Mr. Malloy stated an announcement would be distributed via the Twitter, Facebook, Town's
Code Red, and Town website confirming to the community the Town Election is proceeding as
scheduled.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 6:46 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
Page 1 of 6
SELECTMEN'S MEETING
Tuesday, March 5, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:30 p.m. on Tuesday,
March 5, 2019 in the Selectmen's Meeting Room of the Town Office Building. The Board went
immediately into Executive Session with a roll call vote of 4-0 under Exemption 3 to discuss
strategy with respect to collective bargaining related to the Public Works AFSCME Union; upon
exiting Executive Session, the meeting returned to Open Session and a brief recess was called
until 7:00 p.m. Present were Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; Ms. Hai; and
Mr. Sandeen. Also present were Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town
Manager; and Ms. Siebert, Recording Secretary.
Ms. Barry extended her sincere thanks to the 17% of registered voters who turned out for the
Town Election on Monday, March 4, 2019 under difficult weather conditions. She welcomed
newly-elected Selectman Mark Sandeen to the Board and presented him with a Town of
Lexington lapel pin. Ms. Barry also thanked Senior Management staff for their participation
over the weekend in meetings and conference calls that determined the Town Election would not
be postponed due to weather conditions.
Selectmen Concerns and Liaison Reports
Ms. Hai:
• Ms. Hai expressed her appreciation for the Poll Workers who arrived at their posts during
the worst part of the storm.
• April is Fair Housing Month. The Human Rights Commission will provide fair housing
training workshops for Town officials and Committee/Board chairs. A date has not yet
been determined but Ms. Hai asked interested individuals to contact her.
• "Overcoming Unconscious Bias" training is taking place this evening at the Cary Library.
Ms. Barry:
• Ms. Barry thanked the community for electing her to another three-year term on the
Board of Selectmen.
• A letter was received from Lexington's sister city, Antony, France. The Town is putting
together a delegation to visit Antony in September for its annual wine and cheese festival.
Mr. Lucente:
• Topics at the most recent Permanent Building Committee included: 1) Department of
Environmental Protection approval to move ahead with Fire Station construction at 45
Bedford Street, following the discovery of contaminated soil; 2) a presentation by Don
Mills, architect for the new Visitors Center that reported the access elevator has been
approved by the Massachusetts Architectural Access Board plus the Historic Districts
Committee approval for the Visitors Center project that is on target to be LEED Silver.
Page 2of6
Visitor Center construction bids will be advertised on March 13. 2019 and a bidder tour
scheduled for March 19, 2019. Construction will take place May 2019 to March 2020; 3)
the architect for the Westview Cemetery operations building gave an update; 4) the PBC
discussion of the Sustainable/Integrated Building Policy will continue at their 6 p.m.
meeting on March 12. 2019.
Mr. S andeen:
• Mr. Sandeen thanked the community for supporting his election to the Board.
Town Managers ers Report
• There have been some underground electrical issues in the Center. Eversource has
confirmed that work needs to be done on underground conduits in the next few months. A
representative from Eversource will meet on Friday, March 9, 2019 with DPW Director
Dave Pinsonnault to go over the scope of work to be done prior to any commencement of
the anticipated Center Streetscape project.
• Governor Baker's office has confirmed that the Town's FY20 Chapter 90 funds amount
to $975,165.
• The Town intends to pause involvement with the Minuteman High School Athletic Fields
project. Minuteman's Request for Information has yielded 8 additional interested
partners; therefore, the Town has elected to wait to re-evaluate until after Minuteman has
completed vetting the interested parties process. Mr. Malloy will send letter to this effect
to all stakeholders.
Open Meeting Law Complaint Submitted by Jean Coulter
Ms. Barry recused herself from the discussion as it involves the Lexington Police Department,
where her husband is employed. Mr. Lucente served as Chair.
The Open Meeting Law Complaint was filed on February 25, 2019 by Jean Coulter. The focus of
Ms. Coulter's complaint is her desire to speak at Town Meeting. Mr. Lucente noted that Town
Meeting is one of the five exceptions to Open Meeting Law and, additionally, Ms. Coulter's
letter of complaint does not bear her signature. Lexington has nonetheless elected to respond and
that response is due within 14 business days, although an extension is permitted.
The Attorney General's Guidance permits the public body(Selectmen) to "delegate
responsibility for responding to the complaint to Counsel: on the condition that the body "first
meet to do so." Staff recommends having the matter delegated to Town Counsel by the Board of
Selectmen to handle the response.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to delegate
responsibility to Town Counsel and Town Manager for responding to the Open Meeting Law
Complaint filed on February 25, 2019 by Jean Coulter.
Ms. Barry returned to the meeting.
Page 3of6
2019 Annual Town Meeting
• Update - Article 16 F - Automatic Meter Reading
Mr. Malloy presented the financial element of the Automatic Meter Reading proposal (AMR),
stating that the total cost of the project would be $5.94M from three funding sources: $1 M from
Enterprise Fund retained earnings; $1.5M from an MWRA zero percent interest loan; and
$3.44M in Enterprise Fund debt. The 10-year debt, including 4% interest, would be amortized in
FY2031. Toward the end of the debt timeline, annual debt service costs would decrease and rate
subsidy fees might also decrease in tandem.
Town staff has examined three fee types: a flat fee; a tiered fee, and a combination of flat and
tiered fees. Staff favors the tiered rate because it bears the least impact on Low Rate users who
are often senior citizens. The AMR program includes commercial accounts as well as residential.
Mr. Pinsonnault recommended quarterly instead of semi-annual billing, a change that would
improve cash flow for the Town. Automatic meters would also identify leaks in a more timely
manner and support water conservation. Since 65% of meters are at least 10 years old, meters
will need to be replaced, even if the AMR project is not approved by Town Meeting.
Mr. Pinsonnault listed several other AMR benefits: meter reading staff would not have to enter
private property or pits; there would be a more equitable distribution of MWRA use charges;
staff could use time saved for other water/sewer work; meter tampering, malfunctioning meters,
and reverse flow events would be more quickly detected via remote troubleshooting;
customer/staff call time would be reduced; and, customers would have access to their account
data online.
Ms. Hai asked who would install the meters. Mr. Pinsonnault said a third party would probably
do the replacements. Appointments would be made with homeowners and workers would enter
homes to swap out the meters. Ms. Hai believes the cost of the project is high from a fiscal
perspective, but noted that the project has other benefits. Of the three fee schedules, she prefers
the tiered approach.
Mr. Pato believes the value of AMR is equity and efficiency. He asked to see an analysis of how
much the AMR project would cost over and above what it would cost to replace the 65% of
meters that must be exchanged anyway. Mr. Pato supports embedding the cost of the meters in
the rates.
Ms. Barry supported the tiered rate structure. She also noted that the number and amount of
abatements is something the community is generally unaware of. She asked Town staff to
provide data about these abatements for Town Meeting and to break the information into
categories of cause, such as meter malfunction. She asked about the timeline to replace the
meters. Mr. Pinsonnault said he believes the work would be done in three phases due to volume.
Ms. Barry asked how the data from the meter is communicated to the system. Margaret
McCarthy, Weston and Sampson, said the data is communicated via radio signal. The meters
have batteries but they do not emit noise; a signal is sent if the battery requires replacement.
Page 4 of 6
Ms. Lucente said he is not yet comfortable about the cost of the project, although he agrees that
the issues of abatement and cost over and above the current replacement program are both
important considerations. He supports the tiered structure as presented.
Mr. Sandeen agreed that the tiered fee schedule is preferred. He asked how long meter battery
life is. Ms. McCarthy, Wesson and Sampson, said the battery warrantee is 15 years, about the
same as the meter apparatus replacement cycle. Mr. Sandeen asked what the benefit would be of
quarterly billing over semi-annual billing. Mr. Pinsonnault said that cash flow for the customer
and for the Town are the benefits; the cost of doing quarterly billing is the cost of printing and
mailing two additional invoices each year. Mr. Pinsonnault concurred that there would not be a
dollar for dollar return on investment, but believes the list of intangible benefits is compelling.
David Kanter, Capital Expenditures Committee (CEC), reported that CEC believes the equity
aspect is more compelling than either the financial return on investment and/or the list of
intangible benefits. The Committee would like data on"lost water", or water use not attributable
to any consumer account.
Mr. Malloy said that the cost of the full project is considerable but he noted that this is largely
due to the volume of meters to be replaced; each replacement cost is $411, inclusive of
apparatus, labor, receivers, and software.
David Kanter, Capital Expenditures Committee, said that commercial use and meter accuracy
should be verified carefully.
Mr. Sandeen asked for information about what would happen if radio technology evolves or if
the reporting system stops working.
Review and Approve Local Initiative Program (LIP) Application for Jefferson Drive
Liz Rust, Regional Housing Services Office (RHSO), presented the details of the Local Initiative
Program (LIP) Application for three affordable, deed-restricted units within the Jefferson Drive
Special Permit Development off Grove Street. The LIP application requires that the Lexington
Housing Partnership and the Board of Selectmen approve the initiative before it goes to the State
Department of Housing and Community Development for approval. After approval by the
DHCD, a regulatory agreement will be created and the units will be marketed under affordable
housing lottery process. These units will join Lexington's 30 other deed-restricted affordable
units, yielding a 10% increase in this type of unit.
Ms. Rust stated that she plays three roles in the transaction: the RHSO Director; the lottery agent
of the Sudbury Housing Trust; and an employee of the developer. Ms. Rust has filed the
appropriate disclosures with the Town Clerk.
Jeri Foutter, Lexington Housing Partnership Chair, reported that the Partnership Board voted
unanimously in favor of the LIP application. Betsy Weiss, Housing Partnership Vice Chair,
clarified that one of the units will be in the general affordable housing pool while the other two
would be Local Initiative, meaning that applicants who are residents, have children enrolled in
Lexington Schools, or are employed by Lexington Municipal, School, or in the community are
eligible to apply.
Page 5of6
Marketing will be done through a comprehensive list of publications. Ms. Rust said that the
affordable housing application and lottery process takes about 60 days, once DHCD has
approved the units and the marketing period has elapsed.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and
authorize the Chair to sign the Local Initiative Program Application for a Comprehensive Permit
for the Jefferson Drive development.
Comprehensive Plan Update
Carol Kowalski, Assistant Town Manager for Development; and Ruixi Yuan and Sarah Felton,
co-Chairs of the Comprehensive Plan Advisory Committee (CPAC), presented accomplishments
to date of the ongoing Comprehensive Plan process. Several regional issues/trends panels with
outside experts and three World Cafe events have been held. The CPAC has also established
working groups to study specific subject areas such as Transportation/Housing/Economic
Development; Historic/Natural Resources; and Open Space/Public Facilities. A Planning Board
workshop was held and more will be scheduled.
Ms. Kowalski said that turnout for the World Cafes and panel discussions has been encouraging.
Sub j ect areas with the highest level of participant interest are, in order, transportation; housing;
public facilities including Schools; and economic development. Questions posed to participants
of the World Cafes were: What do you value? On what areas has the Town made positive
progress? What are your concerns? What should be prioritized? The three top priorities were:
affordable housing; the Town Center; and walkability.
Mr. Yuan noted that Lexington is an outlier in some of the regional trends, such as School
enrollment, where it is one of only twelve communities experiencing growth.
Upcoming presentations: Housing & Residential: March 21, 7:00 p.m.; Transportation: April 4,
7:00 p.m.; and Economic Development: April 23, 7:00 p.m.
Ms. Kowaski said the Committee is looking at ways to broaden/continue engagement with the
Comprehensive Plan process over the summer months by considering online participation
portals. It also intends to coordinate with other ongoing initiatives like the Age-Friendly
Community effort. The Comprehensive Plan update has been renamed"Lexington Next".
Richard Canale, Planning Board Chair, noted that the CPAC has exceeded expectations as an
advisory committee. It was noted that the CPAC needs both a representative from Precinct 1 and
a second liaison from the Board of Selectmen.
2019 Annual Town Meeting
• Assignment of Articles to Selectmen
The Board reviewed member article assignments.
0 Article Discussion; Article Positions; Consider Potential ATM Consent Agenda Articles
Page 6of6
These topics will be more fully discussed at the next Board meeting on March 11, 2019.
• Discuss Board Report to Town Meeting
Topics to include in the Board report are updates regarding: the Special Permit Residential
Development ad hoc Committee; Residential Exemption Policy Study Committee; Hartwell
Avenue redevelopment; building projects; review of Selectmen Goals.
Write-ups for the five topics, to be presented orally to Town Meeting, were assigned to Board
members. The Chair will deliver the verbal reports. Word limit on the updates was discussed but
no conclusion was reached.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 9:20 p.m.
A true record; Attest:
Kim Siebert,
Recording Secretary
March 111 2019
Page 1 of 9
SELECTMEN'S MEETING
Monday, March 11, 2019
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday,
March 11, 2019 in the Selectmen's Meeting Room of the Town Office Building. Present were
Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; Ms. Hai; and Mr. Sandeen. Also present
were Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager; and Ms. Siebert,
Recording Secretary.
Selectmen Concerns and Liaison Reports
Ms. Hai:
• At the most recent Minuteman Advisory Group on Interlocal Coordination (MAGIC),
participants discussed age-friendly communities. Demographic changes are occurring
regionally; by 2030, it is projected that 27% of Lexington's population will be over the
age of 65.
• There are two age-friendly community forums coming up at the Lexington Community
Center: the first is at 12:30 p.m. on Tuesday, March 12, 2019; the second will take place
at 6:00 p.m. March 25, 2019.
Mr. P ato:
• The 8th graders at Clarke and Diamond middle schools recently held their annual Mock
Town Meeting events.
• The Center Committee invites all interested Town Meeting members to the Committee's
next meeting on Thursday, March 14, 2019 at 8:3 0 a.m. in the Parker Room on the
ground floor of the Town Office Building. Members of the Center Streetscape Working
Group will be present to answer questions. This Center Committee discussion follows
the previous evening's Town Meeting Member Association information night
presentation.
Ms. Barry:
• The Board of Selectmen will review committee liaison assignments at the March 18,
2019 meeting. Selectmen meeting dates from July 2019-December 2019 will also be
discussed.
• The Town Manager has asked for a Selectman representative to attend the community
resilience-building workshop on Thursday, March 21, 2019, 8:00 a.m.-2:00 p.m. in the
Hudson Room of the Town Office Building. The meeting provides the opportunity for
representatives from many boards and committees to discuss what the Town needs to do
to improve resiliency when facing the challenges of climate change.
• The ribbon cutting for Artis Senior Living will take place on March 21, 2019 at 4:00 p.m.
March 11, 2019
Page 2of9
• The Selectmen are scheduled to tour the EL Harvey waste hauling facility in
Westborough at 10:00 a.m. on Tuesday, March 19, 2019.
• Ms. Barry relayed a request from Mr. Michelson, Chair of the Center Committee, asking
if it is possible to remove snowbanks from the curbs in the downtown area. Dave
Pinsonnault, DPW Director, said he would assess the situation after the warm weather
anticipated later this week.
Mr. Lucente:
• Two Tourism Committee items of interest are: the opportunity to apply for Massachusetts
Cultural District status and the review of the Battle Green interpretive signs which will
come before the Board at a future meeting.
Mr. S andeen:
• On March 16, 2019, Mr. Sandeen and Mr. Pato will attend the State-wide climate
leadership summit, sponsored by the Sierra Club.
Town Manager Report
• The sample Wallis Court curb cut will be installed later this week. An email address has
been created to gather feedback about the materials and installation:
centerstreetscapeklexin_tonma.gov The DPW Engineering will collect and analyze the
comments.
• The first hazardous waste collection date at the facility on Hartwell Avenue is scheduled
for Saturday, April 20, 2019, 9:00 a.m.-2:00 p.m.
• The curbside textile collection program will begin in May. The DPW and Public
Information Officer are collaborating to get the word out.
• Construction has begun on the administrative building at the Hartwell Avenue
composting site.
• Eversource and the Engineering Department of the DPW have determined that
underground utility work will begin immediately after Patriots' Day 2019. There may be
some need for nighttime work. More details about the project will be forthcoming. Once
information is available, it will be provided to the businesses in the Center.
Requests for New Streetlights: Winthrop Road and Glen Road South
Mr. Pinsonnault provided maps and description of the areas in question on Winthrop Road and
Glen Road South saying that the additional light installations will improve nighttime visibility.
The lights will all be LED technology and attached to existing poles. The cost of purchasing and
installing the four lights can be absorbed by the DPW Operating budget.
Mr. Lucente questioned whether the LED lights are bright white or warmer tones.
March 111 2019
Page 3of9
Mr. Sandeen stated that the latest studies show that LED streetlights with daylight color over
5000K interfere with the circadian rhythms of humans and animals and causes people not to be
able to sleep at night and that this is not the case for streetlights with warm lighting color under
3000K. Mr. Sandeen encouraged Town staff to consider these effects when selecting LED
streetlights.
Mr. Pinsonnault said they are the same LEDs that have been installed on Clarke Street. Mr.
Pinsonnault reported that the Town has had an analysis done about converting to LEDs all over
town and is now looking into a grant to cover the Capital costs.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve installation
of the one new streetlight on Winthrop Road and three new streetlights on Glen Road South.
2019 Annual Town Meeting
• Update Article 14 CPA Projects
Marilyn Fenollosa, Community Preservation Committee Chair, presented a summary of past
CPA accomplishments as well as available funds and projects requesting approval from Annual
Town Meeting 2019. The total amount available for appropriation is $9,693,693. Article 14 a-k
represents appropriations of$2,283,367; Article 141-m represents appropriations of$3,244,680.
The remaining CPC balance will be $4,165,646, largely due to postponement of participation in
the Minuteman High School Athletic Fields project.
The CPA project list that Annual Town Meeting will be asked to approve is:
ARTICLE 14a: Open Space. Conservation Land Acquisition. Amount
requested/recommended=$275,000.
ARTICLE 14b: Recreational Resources. Willard's Woods Site Improvements. Amount
requested/recommended $13 8,273.
ARTICLE 14c: Historic Resources. Archives and Records Management/Records CPA
Category: Conservation & Preservation. Amount requested/recommended $20,000.
ARTICLE 14d: Historic Resources. Battle Green Master Plan- Phase 3 CPA. Amount
requested=$5 70,43 8/Amount recommended=$253,394.
ARTICLE 14e: Community Housing. 9 Oakland Street- Renovation and Adaptive Re-Use
Supplemental Funds. Amount requested/recommended=$70,000.
ARTICLE 14f: Inter Municipal Agreement with Minuteman Regional Vocational Technical
School District. To Be Indefinitely Postponed
ARTICLE 14g: Recreational Resources. Old Reservoir Bathhouse Renovation. Amount
requested/recommended: $620,000.
March 111 2019
Page 4of9
ARTICLE 14h: Recreational Resources. Park Improvements- Hard Court Resurfacing CPA
Category: Amount requested/recommended=70,000.
ARTICLE 141: Recreational Resources. Park Improvements-Athletic Fields CPA Category:
Amount Requested=$435,000.
ARTICLE 14j: Recreational Resources. Playground Replacement Program—Bridge School.
Amount Requested/recommended= $302,000.
ARTICLE 14k: Community Housing. LexHAB: Preservation, Rehabilitation&Restoration of
eleven units of Affordable Housing. Amount requested/recommended=$99,700.
ARTICLE 141: Debt Service for Open Space, Historic Resources, Recreational Resources.
Amount requested/recommended=$3,094,680.
ARICLE 14m:Administrative= $1501000.
Ms. Hai asked how the Hayes Fountain at the base of the Minuteman Statue will be maintained.
Dave Pinsonnault, DPW Director, said a circulation pump may be installed so the water does not
become stagnant. The Lexington Garden Club, which has been maintaining the fountain as a
planter, will shift its attentions to the surrounding landscape instead. The DPW will maintain the
fountain.
Mr. Hai asked if the Reservoir Bathhouse will have an electronic card attendance system as other
recreation facilities do. Mike Cronin, Facilities Director, will check to see if this is in the plan.
Ms. Hai asked if the Adams Field tennis courts and playground are used other than by Waldorf
School students. Mr. Pinsonnault said the school does use the facility but the basketball and
tennis courts are heavily used outside of school hours. Ms. Hai asked if work was done on the
fields around Diamond Middle School during the school renovation project. Ms. Pinsonnault
reported that some work was done but field drainage and irrigation improvements remain to be
completed.
Mr. Sandeen asked how the Willards Woods project has changed over time. Ms. Fenollosa
reported that the project started with rehabilitation of a specific path but grew to a larger project
about accessibility. The final scope will be determined upon completion of a management plan;
Ms. Fenollosa will forward more information about the project scope from the Conservation
Committee.
Mr. Sandeen asked if the Hayes Fountain will operate through the winter months. Mr.
Pinsonnault said that the Town is looking at several options, but he believes the fountain will
operate during three seasons only.
March 111 2019
Page 5of9
Mr. Sandeen asked if there is a breakdown of work to be done at the Old Reservoir. Mr.
Pinsonnault said that the parking lot and pathways will be renovated for accessibility as well as
the building on the site. Ms. Fenollosa will provide Mr. Sandeen with an itemized breakdown.
David Kanter, Capital Expenditures Committee, said that he believes the proposal to borrow
funds for the Center Track project should be reconsidered now that cash has been freed up by
indefinite postponement of the Minuteman Athletic Fields project.
Update Article 15 Recreation Capital Projects
Mr. Malloy, Town Manager reported briefly on the two non-CPA Recreation Capital projects:
Pine Meadows Improvements - $75,000 (Recreation Retained Earnings); and Recreation
Community Needs Assessment- $50,000 (Recreation Retained Earnings).
Update Article 16E Center Streetscape Construction
Dave Pinsonnault, DPW Director, reported that the cost estimate for the project has decreased by
about $280,000 to $9,101,730. This estimate includes the curbing/sidewalk materials now being
tested at Wallis Court. If a different material is ultimately chosen, it could alter the cost of the
construction estimate. The project is on track to address the safety and accessibility concerns that
have been identified. The project is now at the 75% design threshold; lighting design and other
details are being refined as the project moves toward the 100% design milestone.
Ms. Hai believes the materials being piloted at Wallis Court are significantly smoother. She
asked to see breakdowns of costs as the project moves ahead and asked that streetlighting be
realigned with the new crosswalk locations.
David Kanter, Capital Expenditures Committee, asked what the construction schedule will be.
Mr. Pinsonnault said the project will take place over 18 months, ending in October/November of
2024.
Update 20G Westview Cemetery Facility Construction
Mike Cronin, Director of Facilities, provided an update on the Westview Cemetery building,
saying the architect has made adjustments to the design that will allow for a potential addition of
a crematorium at a later date. The new design will be presented to the Permanent Building
Committee at their meeting on Wednesday, March 13, 2019. By April 4, 2019, the final cost
estimate will be available. Mr. Cronin said, in his opinion, the revisions have improved building
interior flow and functionality.
Mr. Pato said he struggles with how to proceed when it is not known if a crematory will be
added. Mr. Pinsonnault noted that although the building is being designed to accommodate a
possible crematory, no funds have been appropriated to build a crematory.
Article Positions and ATM Consent Agenda
March 11, 2019
Page 6of9
The Selectmen reviewed their positions. The resulting chart is appended to these minutes.
Discuss Board Report to Town Meeting
Individual member report submissions will be reviewed at the March 18, 2019 Selectmen's
meeting. Written drafts are due to the Selectmen's Office by 12:00 p.m. March 14, 2019.
Article presentations still to be made are: 186 Bedford Street; additional information about
Automatic Meter Reading; Community Preservation Debt.
Consent Agenda
• Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the minutes January 14, 2019 Joint Selectmen and School Committee; February 4, 2019
Selectmen; and February 11, 2019 Selectmen; and to approve and not release the Executive
Session minutes of January 7, 2019; January 14, 2019; and January 28, 2019. Mr. Sandeen
abstained from the vote.
• Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request
from the Lexington Symphony for a One-Day Liquor License to serve Prosecco and wine at
Cary Memorial Building, 1605 Massachusetts Avenue on Saturday, March 30, 2019 from 6:30
p.m. until 11:30 p.m. for the purpose of Post-Concert Reception.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request
from the Cary Memorial Library Foundation for a One-Day Liquor License to serve Beer and
wine at Cary Memorial Library, 1874 Massachusetts Ave on Saturday, May 11, 2019 from 4:00
p.m. until 9:00 p.m. for the purpose of their Library After Dark Concert.
• Approve and Sign Eagle Congratulation Letter Ryan Locher
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
letter of commendation congratulating Ryan Locher for attaining the highest rank of Eagle in
Boy Scouting.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 8:30 p.m.
A true record; Attest:
Kim Siebert,
Recording Secretary
March 11, 2019
Page 7of9
ARTICLE POSITIONS
2019 ANNUAL TOWN MEETING
ARTICLES Ip C SB JP DL JH MS
Financial Articles
Reduce Community Preservation Act(CPA) Surcharge Rate From
4 3% To 1% Pursuant To G.L. C. 44b, § 16 Citizen Article IP Y Y Y Y Y
5 Establish Qualifications For Tax Deferrals Y Y Y Y Y
Appropriate For Cremation Facility At Westview Cemetery(Citizen
6 Article) W W W W W
Appropriate Funds For The Creation Of A Lexington Economic
7 Development Strategy(Citizen Article) IP Y Y Y Y Y
8 Funding For Sustainability Actions (Citizen Article) IP Y Y Y Y Y
9 Sustainabilit Director Citizen Article W W W W W
10 Appropriate To Post Employment Insurance Liability Fund R Y Y Y Y
11 Appropriate FY2020 Operating Budget Y W Y W W
12 Appropriate FY2020 Enterprise Funds Budgets. Y Y Y Y Y
13 Establish And Continue Departmental Revolving Funds Y Y Y Y Y
14
Appropriate The FY2020 Community Preservation Committee
Operating Budget And CPA Projects
a) Conservation Land Acquisition-TBD Y Y Y Y Y
b)Willard's Woods Site Improvements- $138,273 Y Y Y Y N
c)Archives & Records Management/Records Conservation &
Preservation- $20,000 C Y Y Y Y Y
d) Battle Green Master Plan- Phase 3- $2537394 Y Y Y Y Y
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000 Y Y Y Y Y
f)Athletic Field Complex at Minuteman Regional Vocational
Technical School -TBD IP Y Y Y Y Y
g) Old Reservoir Bathhouse Renovation - $6207000 Y Y Y Y N
h) Park Improvements- Hard Court Resurfacing- $70,000 Y Y Y Y Y
i) Park Improvements-Athletic Fields- $435,000 (subject to
reduction if(t) is fully funded) Y Y Y Y Y
j) Playground Replacement Program- Bridge- $302,000 Y Y Y Y Y
k) LexHAB- Preservation, Rehabilitation, and Restoration of
Affordable Housing- $99,700 Y Y Y Y Y
CPA Debt Service- $3,094,680 Y Y W W W
m Administrative Budget- $150,000 C Y Y Y Y Y
15 Appropriate For Recreation Capital Projects Y Y Y Y Y
16 Appropriate For Municipal Capital Projects And Equipment
a) Hydrant Replacement Program C Y Y Y Y Y
b) Storm Drainage Improvements and NPDES compliance Y Y Y Y Y
c) Comprehensive Watershed Stormwater Management Study and
Implementation Y Y Y Y Y
March 11, 2019
Page 8of9
Ip C SIB JP DL JH MS
d)Townwide Culvert Replacement C Y Y Y Y Y
e) Center Streetscape Improvements - Construction Y Y Y Y Y
f Automatic Meter Reading System W W W W W
g) Sidewalk Improvements C Y Y Y Y Y
h) Hill Street New Sidewalk Project Y Y Y Y Y
i) Equipment Replacement Y Y Y Y Y
j)Townwide Signalization Improvements C Y Y Y Y Y
k) Street Improvements C Y Y Y Y Y
1)Transportation Mitigation C Y Y Y Y Y
m) Municipal Technology Improvement Program Y Y Y Y Y
n)Application Implementation Y Y Y Y Y
o) Network Core Equipment Replacement Y Y Y Y Y
p) EV Charging Stations Y Y Y Y Y
17 Appropriate For Water System Improvements C Y Y Y Y Y
18 Appropriate For Wastewater System Improvements C Y Y Y Y Y
19 Appropriate For School Capital Projects And Equipment Y Y Y Y Y
20 Appropriate For Public Facilities Capital Projects
a Public Facilities Bid Documents C Y Y Y Y Y
b) Facility and Site Improvements: C Y Y Y Y Y
• Building Flooring Program Y Y Y Y Y
• School Paving & Sidewalks Program Y Y Y Y Y
c Municipal Building Envelopes and Systems C Y Y Y Y Y
d School Building Envelopes and Systems C Y Y Y Y Y
e) LHS Field House Track Resurfacing Y Y Y Y Y
f) Public Facilities Mechanical/Electrical System Replacements C Y Y Y Y Y
g)Westview Cemetery Facility Construction Y N W Y W
h) Cary Library Children's Room Renovation Design Y Y Y Y Y
21 Rescind Prior Borrowing Authorizations C Y Y Y Y Y
Establish, Dissolve And Appropriate To And From Specified
22 Stabilization Funds. Y Y Y Y Y
23 Appropriate To General Stabilization Fund. IP C Y Y Y Y Y
24 Appropriate From Debt Service Stabilization Fund C Y Y Y Y Y
25 Appropriate For Prior Years' Unpaid Bills. W W W W W
26 Amend FY2019 Operating, Enterprise And CPA Budgets W W W W W
27 Appropriate For Authorized Capital Improvements IP C Y Y Y Y Y
General Articles
28 Confirm Street Acceptance And Title (Portion Of Pelham Road) Y Y Y Y Y
29 Civil Service Withdrawal R Y Y Y Y
Amend Town Bylaws-Reduce/Ban Polystyrene Materials (Citizen
30 Article) W W W W W
Amend Town Bylaws To Reduce/Ban Single-Use Plastic Beverage
31 Straws And Stirrers (Citizen Article) W W W W W
March 11, 2019
Page 9of9
1p C SIB JP DL JH MS
Addition Of Capital Expenditures Committee-Related Provisions To
32 The Representative Town Meeting And Selectmen-Town Manager Y Y Y Y Y
33 Rename "Board Of Selectmen"To "Select Board" Y Y Y Y Y
34 Rename "Board Of Selectmen"To "Select Board"-General Bylaw Y Y Y Y Y
35 Amend Article III Of Chapter 118 (Citizen Article) W W W W W
Implement An Outcomes-Based Approach To Town Building
36 Projects Citizen Article W W W W W
Zoning Articles
37 Rename "Board Of Selectmen"To "Select Board"-Zoning Bylaw Y Y Y Y Y
Amend Zoning Bylaw And Zoning Map, 186 Bedford Street (Owner
38 Petition) W W W W W
39 Amend Zoning Bylaw-Limited Site Plan Review(Citizen Article) . . W W W W W