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HomeMy WebLinkAbout2019-04-24-REC-min VS MOq 1775 c x p Town of Lexington K «v ^w 3 z Recreation Committee APRIL19" l FXINC, Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi(Ray) Yuan Francesca Pfrommer Recreation Committee Minutes of Meeting April 24, 2019 A meeting of the Recreation Committee was held on Wednesday, April 24, 2019 at 7:00pm in the Hudson Room at the Cary Memorial Building, 1605 Massachusetts Avenue, Lexington. Members Present: Lisah Rhodes, Lisa O'Brien, Francesca Pfrommer, and Ruixi Yuan Staff Present: Peter Coleman, Assistant Director of Recreation and Christine Dean, Community Center Director Others Present: Tim Clackson(14 Winthrop Road, Lexington), Eileen Jay(School Committee liaison), and Doug Lucente (Select Board liaison) Lisah Rhodes, Vice Chair of the Recreation Committee, called the meeting to order at 7:24pm. 1. Meeting Minutes from March 28 and April 3,2019 Francesca Pfrommer moved and Lisa O'Brien seconded the approval of the Committee Minutes of March 28th. The Recreation Committee voted 3—0 to approve the March 28 minutes with 1 abstaining. Francesca Pfrommer moved and Lisa O'Brien seconded the approval of the Committee Minutes of April 3rd. The Recreation Committee voted 4—0 to approve the April 3 minutes. 2. Citizens,Public Comment and other Boards 3. Liaison Reports Eileen Jay, School Committee Chair,reported on the proposed late start for schools. She relayed that Tom Martellone,principal at Fiske Elementary School,will be the lead on the project, collecting feedback and issues around transitioning to the late start. Lisah Rhodes asked if there will be a team of people to assist or committee meetings for staff to participate in. Ms.Jay agreed that those were good questions but she did not know yet. Ms. Rhodes also asked for an update on the Lexington Children's Place. Ms.Jay reposted that the LCP is on schedule for occupancy in September and that Hastings School is also on schedule with a move-in date around February 2020. Ms.Pfrommer, liaison to the Community Center Program Advisory Committee (CCPAC) reported that the group has met the charge of the committee and because of such,recommended that the committee be dissolved and instead meet on an annual basis to bring interested parties and stakeholders together. The dissolution is on the Select Board agenda for April 29th. Doug Lucente mentioned that the only unfinished business of the CCPAC is the CPR program in honor of Dan Palant. The group will continue to work on this goal. 2 Mr. Lucerne reported that LexSwim presented to the Board on April 8th. The Board did not take a position other the plan to look at the results of the Needs Assessment and go for there. Lisa O'Brien reported on behalf of the Lincoln Park Sub-Committee. She had an opportunity to visit the granite forest and it is projected to be finished this week. Please see pictures in the attached Recreation Report. Lisah Rhodes, Community Preservation Committee, suggested that members call Senator Cindy Friedman in support of the CPA. 4. SOLaware Request Kevin Rivas presented a PowerPoint on their product followed by an opportunity for questions such as,where does the solar panel go and can the readings get stuck? Mr. Rivas explained that the solar panel is on top of the device and the UV is read every 15 minutes to ensure accurate readings. The data is collected remotely so the technicians can monitor that it is working correctly and collecting info on the UV index. SOLaware will set up and break down the device at the end of the season. There is a QR code on the machine to direct questions to the website. It is possible to keep the product for longer than the 3 months of a typical season. Some communities have collected data to report back usage or justify funding. The system costs $250 per unit per month. Ms.Pfrommer was in favor of piloting a unit this year for one of the parks and explore others in the future. Mr. Lucente suggested a portable device that could be used at events such as Discover Day and the Lions Club 4'of July Carnival. Ruixi Yuan was reassured that the sunscreen is easy to refill and the battery powered dispenser will last throughout the season. When inquired, Mr. Rivas reported that there was one case of vandalism last year where the education board was ripped off the unit. The contract states that the cost to repair vandalism damage is split 50150 with the user. A total of 15 units were in use last year. The turnaround time is about I month. The committee agreed that is would be great to have something in place by Discovery Day to create awareness and educate residents about the unit. Peter Coleman added that we would promote the unit on our website, social media outlets, e-newsletter, etc. Francesca Pfrommer made the following motion: The Recreation Committee moves to authorize the Recreation and Community Programs Department to continue dialog with SOLaware for a pilot program of one year, and to determine location, length of time, and details surrounding the installation ofa unit. Ruixi Yuan seconded the motion. The Recreation Committee voted 4 —0 to approve. The sunscreen will have an ingredient list. 5. LHS Boosters (Boys Soccer) Donation Request Postponed until May meeting. 6. 5 year Capital Projects All capital projects were approved at Town Meeting,which includes funding for a Community Needs Assessment,Pine Meadows Golf Club improvements,bathhouse renovations at the Old Reservoir,resurfacing of the Adams basketball and tennis courts, and renovations of Diamond Field. 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 3 Ms. Rhodes confirmed that all updates on the capital projects would be on the website. She also asked for a timeline of the Needs Assessment. An RFP will be drafted this spring and ready to go out in the fall with a goal to accept by January. Doug Lucente commented on the PA system for the Special Olympics Day. 7. Recreation and Community Programs and Parks Reports Please see the attached report. The next meeting of the Recreation Committee is scheduled to take place on Wednesday,May 15" at 7:00pm in Room 237 of the Lexington Community Center,39 Marrett Road. Respectfully submitted, Christine Dean Community Center Director The following documents distributed at the meeting are attached: • April Recreation and Community Programs Report 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421