HomeMy WebLinkAbout2019-05-30-RB-min Minutes of the May 30, 2019 Retirement Board Meeting:
Present: Bob Cunha,Joe Foley, Carolyn Kosnoff,Alan Fields, Marguerite Oliva &Jim Condon
Absent: Fred Weiss
NEW MEMBERS: (6) Jeanmarie Hale, Instructional Aide; Andrew Lavalle, Meter Reader; Bradford
Laing, Maintenance; Derick Scheffer, Laborer; Kammy DeMello, Health Agent; Domingo Regalado,
Custodian
RETIREMENTS:None
DEATHS: (2) William Berg, school monitor, 05/17/2019; Lee Emery, Survivor of Alan Emery, 5/7/19
The Board accepted the 053119 Warrant and the May payroll. The April 2019 minutes were reviewed
and approved, as well as the cashbooks for March 2019.
Bob Cunha reviewed the May agenda with all the Board members and staff in attendance. The Board
was notified that Sherman Actuarial is thinking of changing the funding schedule, however the Board
would like it to remain the same. It was noted there was a Golub distribution in the amount of
$114,650.00 and a Vanguard contribution from the Town for$187,500.00.
The Board members were advised on the total number of credits earned thus far, and how many more
are required according to PERAC's guidelines.
There was a brief discussion on the matter of Mr. Ryan Bugler. On May 15, 2019,Attorney Michael
Sacco sent a notice of overpayment to Mr. Bugler. During a routine audit by PERAC, it was discovered
the calculation for his accidental disability allowance included unused vacation time which was
improperly coded by the payroll department. This resulted in Mr. Bugler being overpaid $26,106.58
within the period of 3/4/2014—5/31/2019. Going forward, his monthly pension payment will be
garnished $415.27 per month until overpayment is satisfied. Mr. Bugler has until 6/15/2019 to answer
to the payment proposal.
There was one (1) request to buyback time. Christine Muir submitted a letter to the Board and provided
payroll records to buyback the first four (4) months of service with Lexington. She was employed, but
not benefits eligible,from 1/23/17—5/22/17. She was then hired on a full time basis 5/23/2017. Bob
Cunha made a motion to approve the buyback, which was seconded by Joe Foley, and unanimously
approved by Alan Fields and Carolyn Kosnoff.
Carolyn Kosnoff gave an overview of the upcoming shift in payroll periods for several of the Town's
departments and certain bargaining units. A two page memorandum was distributed to all in
attendance outlining the new payroll alignment and retirement implications. Currently there are three
(3) different pay cycles. The goal is to have one (1) pay cycle for all members,which is to be paid one
week in arrears,which currently, is not the format. This process is to commence in July 2019. As for
retirements,we will flag all retirements over the next three (3)years until July 2022 to assure proper
deductions and accrual of time are correct.
Bladen Burns presented the update for Fiduciary Management at 8:45 am. The firm is based in
Milwaukee,WI and is an Independent Money Management Firm with $22.513 in AUM. Fifty Five percent
of the AUM is in Large Cap Equity. This firm has been with Lexington for seven years now. They hold
around 30 companies,flipping 2-3 per year. It seems they tend to acquire companies when something is
not right, or controversial. There have been no purchases of companies since October 2018, however,
Bladen mentioned they have two currently under agreement. Half of the portfolio is in defensive mode
due to the sway in the market. Bladen feels the market is frustrating to their approach.They are holding
too much cash. 8% in cash as of 3/31/19. The goal is to be under 5% by summer. Basically,the firm is
struggling to fine new ideas to jump on and make a play going forward.
Henry Jaung and Steve McLellan presented the Meketa update. The portfolio balance as of April 30,
2019 was$175,332,369.00, up $4.4 million from March 2019. The S&P has been driving the market as
of late. Domestic Equity Assets remain strong. Our portfolio is up 11.5%for the year. Henry suggested
we start moving cash around because we are overweight in Domestic and International equities. We
should being trimming our equity holdings down by roughly 3%. The Board discussed the different
funds from where to pull out money. Acadian, Contrafund, Rhumbline, and FMI were decided as the
appropriate firms to move funds from at this time. It was agreed upon by the Board to move$10M in
assests. Bob Cunha made motion to move$10M from the Equity Portfolio into cash. Alan seconds the
motion, and was unanimously approved by Joe and Carolyn. It was decided that FMI, Contrafund, and
Rhumbline would each move$2M to cash. Acadian would move$4M to cash, but$2M will be moved to
Driehaus once PERAC approves the acquisition.
Fossil Fuel exposure remained at 4.8%for 2019. Within that exposure, approximately 1.7%of the total
system invested in the Carbon Underground 200 Companies.
Bob Cunha motioned to adjourn the meeting at 10:10 am,which was seconded by Joe, and approved by
Carolyn and Alan.
The next Retirement Board meeting will be on Thursday,June 20, 2019 in Town Hall at 8:00 am in the
Parker Room.
Robert Cunha, Chairman Alan Fields, Appointed Member
Carolyn Kosnoff, Ex Officio Member Joseph Foley, Elected Member
ABSENT
Frederick Weiss, Appointed Member