HomeMy WebLinkAbout2019-04-03 BOS-min
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Selectmen’s Meeting
April 3, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:00 p.m. on Wednesday,
April 3, 2019 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair;
Mr. Pato; Mr. Lucente; Ms. Hai and Mr. Sandeen were present as well as Mr. Malloy, Town
Manager; Ms. Axtell, Assistant Town Manager and Ms. Katzenback, Executive Clerk.
2019 Annual Town Meeting
Mr. Lucente submitted the Ad Hoc Crematory Study Committee Interim Report to the Board.
He explained the report contains an Executive Summary, the Committee Charge, background on
current Westview Cemetery Building, Westview Cemetery Building options, cremation process,
cremation regulation, market trends, and the committee’s next steps.
The Board was in agreement that the Ad Hoc Crematory Study Committee Interim Report can be
released to Town Meeting.
Article Discussion/Positions
Possible Reconsideration – Article 39: Amend Zoning Bylaw – Limited Site Plan Review
(Citizen Petition)
Ms. Colburn, School Committee, explained the School Committee plans to move for
reconsideration of Article 39 on Monday, April 8, 2019 in order to offer the following
amendment: Notwithstanding any other provision of this chapter, the use of land or structures for
educational purposes by the Lexington Public Schools on land owned or leased by the Town of
Lexington or Lexington Public Schools shall not be subject to site plan review pursuant to § 9.5.
She stated that Article 39 was intended to require limited site plan review for building projects
by private schools, religious institutions and daycare centers, in order to afford abutters a small
degree of notice and opportunity for comment, where before there had been none. The School
Committee learned only after the close of debate that, in fact, the article would also require
Lexington Public School projects to undergo site plan review by the Planning Board which
would add time and expense to school projects that already benefit from extensive public
process.
Ms. Hai asked for clarification regarding the abutter notification used for School Building
projects. Ms. Colburn explained direct abutters get notice of both abutter and community
meetings and neighbors beyond the abutters get notice of the community meetings.
Mr. Pato suggested that the School Committee consider having every School building project
notify abutters, not just the Massachusetts School Building Authority (MSBA) projects.
Ms. Barry suggested that a standard radius be set for abutter identification for the School
Building Projects.
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Mr. Sandeen stated that he would be concerned about the message the Town would send if the
Town exempted itself from complying with requirements it imposed on commercial developers.
Ms. Barry read following statement submitted via email by Jeanne Krieger, the proponent of
Article 39: “When I proposed Limited Site Plan Review I had not thought about the impacts of
including Lexington Public Schools, but now I’m glad that I have had the opportunity to consider
the implications. School construction projects are subject to considerable public process.
Preparing for limited site plan review should not be a significant burden but would lend
consistency and transparency. Abutters of public school projects should be treated to the same
consideration as abutters of private school projects, namely review by the elected Planning
Board. Minuteman Vocational School has already scheduled a hearing before the Planning
Board for review of their recreational facility.”
Mr. Kanter, Capital Expenditures Committee, stated he hopes the Board will support the School
Committee’s proposed amendment.
The Selectmen reviewed their positions, no edits were made. The position chart is appended to
these minutes.
Ms. Barry, with consensus of the Board, amended the order of the agenda to allow time for Ms.
Battite, Recreation Director, to arrive for the discussion on Article 27: Appropriate for
Authorized Capital Improvements
Approve and Sign Memorandum of Understanding – 186 Bedford Street
Mr. Malloy reviewed the updated Memorandum of Understanding for 186 Bedford Street.
Upon motion duly made and seconded, the Board of Selection voted 5-0 to approve the
Memorandum of Understanding between the Town of Lexington and 186 Bedford Street, LLC
for the 186 Bedford Street, Lexington property.
Solar RFP
Mr. Malloy stated the Solar Request for Proposal was issued and Ameresco was the sole bidder.
Mr. Malloy said Cadmus, the Town’s consultant, will come in front of the Board at a future
meeting to present an update about this project.
Ms. Barry returned to agenda item 2019 Annual Town Meeting, Discussion – Article 27:
Appropriate for Authorized Capital Improvements
2019 Annual Town Meeting: Discussion – Article 27: Appropriate for Authorized Capital
Improvements
Ms. Battite reported that the Recreation Committee does not intend to seek additional funding
under Article 27 for the Center Track Project. Ms. Battite said the Recreation Committee voted
4-1, at their meeting earlier this evening, to choose the contract with the Base Bid + ad alternate
zero (extended warranty contract) for a synthetic turf for the Center Track project.
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Mr. Malloy explained that if the Board is agreement with the Recreation Committee’s
recommendation, then Article 27 could be indefinitely postponed.
Mr. Lucente stated he feels the hybrid field solution is a better choice over synthetic turf.
The Board said it would like additional time before Article 27 is taken up at Town Meeting in
order to take a position. Mr. Malloy said the Board could ask the Moderator to move Article 27
to a date certain to be taken up next week.
Steve McKenna, Lexington High School Assistant Track Coach/Precinct 6 Town Meeting
Member, expressed concerns regarding synthetic turf fields.
Tim Clackson, Lexington United Soccer Club, stated he feels maximization of field usage and
playability should be major factors for the decision of surface selection for the Center Track.
Tom Shiple, 18 Phinney Road, stated he feels the Center Track needs a surface that can
withstand the large demand for playing time.
Shane Faria, Lexington High School Outdoor Track Assistant Coach, expressed concerns
regarding synthetic turf fields.
Aleia Gisolfi-McCready, Lexington High School Student, expressed concerns regarding
synthetic turf fields.
Michael Gupta, Lexington High School student, expressed concerns regarding synthetic turf
fields.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 7:24 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
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ARTICLE POSITIONS
2019 ANNUAL TOWN MEETING
ARTICLES IP C SB JP DL JH MS
Financial Articles
Reduce Community Preservation Act (CPA) Surcharge Rate From 3% To
IP
4 1% Pursuant To G.L. C. 44b, § 16 (Citizen Article) Y Y Y Y Y
5 Establish Qualifications For Tax Deferrals Y Y Y Y Y
6 Appropriate For Cremation Facility At Westview Cemetery (Citizen Article) N Y A N Y
Appropriate Funds For The Creation Of A Lexington Economic
IP
7 Development Strategy (Citizen Article) Y Y Y Y Y
IP
8 Funding For Sustainability Actions (Citizen Article) Y Y Y Y Y
IP
9 Sustainability Director (Citizen Article) Y Y Y Y Y
10 Appropriate To Post Employment Insurance Liability Fund R Y Y Y Y
11 Appropriate FY2020 Operating Budget Y Y Y Y Y
12 Appropriate FY2020 Enterprise Funds Budgets. Y Y Y Y Y
13 Establish And Continue Departmental Revolving Funds Y Y Y Y Y
14
Appropriate The FY2020 Community Preservation Committee Operating
Budget And CPA Projects
a) Conservation Land Acquisition- TBD Y Y Y Y Y
b) Willard’s Woods Site Improvements- $138,273 Y Y Y Y W
c) Archives & Records Management/Records Conservation &
C
Preservation- $20,000 Y Y Y Y Y
d) Battle Green Master Plan- Phase 3- $253,394 Y Y Y Y Y
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000 Y Y Y Y Y
f) Athletic Field Complex at Minuteman Regional Vocational Technical
IP
School - TBD Y Y Y Y Y
g) Old Reservoir Bathhouse Renovation - $620,000 Y Y Y Y W
h) Park Improvements- Hard Court Resurfacing- $70,000 Y Y Y Y Y
i) Park Improvements- Athletic Fields- $435,000 (subject to reduction if (f)
is fully funded)
Y Y Y Y Y
j) Playground Replacement Program- Bridge- $302,000 Y Y Y Y Y
k) LexHAB- Preservation, Rehabilitation, and Restoration of Affordable
Housing- $99,700 Y Y Y Y Y
C
l) CPA Debt Service- $3,094,680 Y Y Y Y Y
C
m) Administrative Budget- $150,000 Y Y Y Y Y
15 Appropriate For Recreation Capital Projects Y Y Y Y Y
16
Appropriate For Municipal Capital Projects And Equipment
C
a) Hydrant Replacement Program Y Y Y Y Y
b) Storm Drainage Improvements and NPDES compliance Y Y Y Y Y
c) Comprehensive Watershed Stormwater Management Study and
Implementation Y Y Y Y Y
C
d) Townwide Culvert Replacement Y Y Y Y Y
e) Center Streetscape Improvements - Construction Y Y Y Y Y
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ARTICLES IP C SB JP DL JH MS
f) Automatic Meter Reading System Y Y Y Y Y
g) Sidewalk Improvements Y Y Y Y Y
h) Hill Street New Sidewalk Project Y Y Y Y Y
i) Equipment Replacement Y Y Y Y Y
C
j) Townwide Signalization Improvements Y Y Y Y Y
C
k) Street Improvements Y Y Y Y Y
C
l) Transportation Mitigation Y Y Y Y Y
m) Municipal Technology Improvement Program Y Y Y Y Y
n) Application Implementation Y Y Y Y Y
o) Network Core Equipment Replacement Y Y Y Y Y
p) EV Charging Stations Y Y Y Y Y
17 Appropriate For Water System Improvements Y Y Y Y Y
C
18 Appropriate For Wastewater System Improvements Y Y Y Y Y
19 Appropriate For School Capital Projects And Equipment Y Y Y Y Y
20
Appropriate For Public Facilities Capital Projects
C
a) Public Facilities Bid Documents Y Y Y Y Y
C
b) Facility and Site Improvements: Y Y Y Y Y
• Building Flooring Program Y Y Y Y Y
• School Paving & Sidewalks Program Y Y Y Y Y
C
c) Municipal Building Envelopes and Systems Y Y Y Y Y
C
d) School Building Envelopes and Systems Y Y Y Y Y
e) LHS Field House Track Resurfacing Y Y Y Y Y
C
f) Public Facilities Mechanical/Electrical System Replacements Y Y Y Y Y
g) Westview Cemetery Facility Construction Y N Y Y W
h) Cary Library Children's Room Renovation Design Y Y Y Y Y
C
21 Rescind Prior Borrowing Authorizations Y Y Y Y Y
Establish, Dissolve And Appropriate To And From Specified Stabilization
22 Funds. Y Y Y Y Y
IP C
23 Appropriate To General Stabilization Fund. Y Y Y Y Y
C
24 Appropriate From Debt Service Stabilization Fund Y Y Y Y Y
IP C
25 Appropriate For Prior Years’ Unpaid Bills. Y Y Y Y Y
26 Amend FY2019 Operating, Enterprise And CPA Budgets Y Y Y Y Y
IP
27 Appropriate For Authorized Capital Improvements W W W W W
General Articles
28 Confirm Street Acceptance And Title (Portion Of Pelham Road) Y Y Y Y Y
29 Civil Service Withdrawal R Y Y Y Y
30 Amend Town Bylaws-Reduce/Ban Polystyrene Materials (Citizen Article) Y Y Y Y Y
Amend Town Bylaws To Reduce/Ban Single-Use Plastic Beverage Straws
31 And Stirrers (Citizen Article) Y Y Y Y Y
Addition Of Capital Expenditures Committee-Related Provisions To The
32 Representative Town Meeting And Selectmen-Town Manager Y Y Y Y Y
33 Rename "Board Of Selectmen" To "Select Board" Y Y Y Y Y
34 Rename "Board Of Selectmen" To "Select Board" -General Bylaw Y Y Y Y Y
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ARTICLES IP C SB JP DL JH MS
35 Amend Article III Of Chapter 118 (Citizen Article) Y Y Y Y Y
Implement An Outcomes-Based Approach To Town Building
36 Projects(Citizen Article) Y Y Y Y Y
Zoning Articles
37 Rename "Board Of Selectmen" To "Select Board" - Zoning Bylaw Y Y Y Y Y
38 Amend Zoning Bylaw And Zoning Map, 186 Bedford Street (Owner Petition) Y Y Y Y W
39 Amend Zoning Bylaw-Limited Site Plan Review (Citizen Article) . . Y Y Y Y Y