HomeMy WebLinkAbout2019-04-01 BOS-min
Page 1 of 6
Selectmen’s Meeting
April 1, 2019
A meeting of the Lexington Board of Selectmen was called to order at 6:30 p.m. on Monday,
April 1, 2019 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair;
Mr. Pato; Mr. Lucente; Ms. Hai and Mr. Sandeen were present as well as Mr. Malloy, Town
Manager; Ms. Axtell, Assistant Town Manager and Ms. Katzenback, Executive Clerk.
Public Comment
Jennifer Melot, 44 Emerson Gardens, expressed concern for the safety of bicyclists in Lexington
and suggested protected bicycle lanes are needed along Massachusetts Avenue.
Selectmen Concerns and Liaison Reports
Ms. Hai said the Annual Minuteman Advisory Group Interlocal Council (MAGIC) Breakfast is
scheduled for Friday, May 3, 2019 to be held at the Lexington Community Center.
Mr. Pato said he will attend a transportation workshop on Thursday, April 4, 2019 morning at
Harvard University. Also on April 4, 2019 at 7:00 p.m. is the Lexington Next, Comprehensive
Plan Update session at which the trends of how Lexington commutes, rides walks and bikes will
be discussed.
Ms. Barry said a member of the Board is needed to serve on the nominating committee for the
Library Board of Trustees. Mr. Pato explained the Nominating Committee consists of three
members, one representative from the Board of Selectmen, one from the School Committee, and
one from the Clergy Association. The Nominating Committee will present a slate of five
Executive Board members, including a Chair and a Vice Chair, for a vote at the Annual Meeting
of the Cary Memorial Library Board of Trustees in May. Mr. Lucente volunteered to be the
Board of Selectmen representative on the Nominating Committee.
Ms. Barry reminded all that the Patriots’ Day weekend schedule of events is listed on the Town
Website.
Mr. Lucente stated the Ad Hoc Crematory Study Committee will produce an interim report that
will be distributed to the Board and be made available at 2019 Annual Town Meeting later this
week.
Mr. Sandeen said he will attend a climate change projections session hosted by Minuteman
Advisory Group Interlocal Council (MAGIC) on Thursday, April 4, 2019.
2019 Annual Town Meeting
Article Discussion
Article 27 - Appropriate For Authorized Capital Improvements
Mr. Malloy explained that the Recreation Committee discussed the Center Track Project last
week and were deadlocked at 2-2 when deciding which option to go forward with. Mr. Malloy
Page 2 of 6
recommended that the Board to remove Article 27 from the 2019 Annual Town Meeting Consent
Agenda to give the Recreation Committee the opportunity to consider all options when all five
Committee members can be present. Mr. Malloy provided an overview of the alternate options
that were included in the bid. He said the Recreation Committee is scheduled to meet on
Wednesday, April 3, 2019 to discuss and take a vote on their position and recommendation
related to which alternatives to add for the field.
Upon a motion duly made, the Board of Selectmen voted 5-0 to remove Article 27 - Appropriate
for Authorized Capital Improvements from the Consent Agenda for 2019 Annual Town Meeting.
David Kanter, Capital Expenditures Committee, asked why Community Preservation funds are
not being considered for the additional alternatives that may be over the bid price on the Center
Track project. Mr. Malloy explained the recommendation is to use funds from Free Cash and the
Recreation Enterprise Fund for the potential additional alternatives.
Tom Shiple, 18 Phinney Road, stated he is in favor of using synthetic turf for the Center Track
project.
Steve McKenna, Precinct 6 Town Meeting Member/Lexington High School Assistant Track and
Field Coach, expressed concern regarding the consideration of synthetic turf noting this differs
from the Recreation Committee’s proposal at 2018 ATM for Article 10H to use a natural
grass/synthetic hybrid combination for the center field.
Stacey Hamilton, Precinct 7 Town Meeting Member, stated she feels the word “proposed”
inherently means there is potential for change until finalized therefore and does not share Mr.
McKenna’s concern that the Center Track project coming forward at 2019 ATM differs from last
year’s proposal.
Article 39 - Amend Zoning Bylaw-Limited Site Plan Review (Citizen Article)
Ms. Barry said the School Committee may put Article 39 up for reconsideration during 2019
ATM.
Article Positions
The positions chart was updated to reflect the removal of Article 27 - Appropriate for Authorized
Capital Improvements from the Consent Agenda. The resulting chart is appended to these
minutes.
Dawn McKenna, Tourism Committee Chair, expressed concern that the FY2020 Visitors Center
authorization amount being put forward at 2019 ATM is not sufficient and believes it should be
increased to $200,000.
Board Participation in Discovery Day 2019
Ms. Barry explained the Board has participated at Discovery Day for the past four years by
hosting a booth. Board Members will review their schedules in order to determine if the
Selectmen will host a booth in 2019.
Page 3 of 6
Discuss Banner Policy
Mr. Malloy said since there have been organizations who have sought to place either a banner
across Massachusetts Avenue or on the poles where the banner arms are located, a Banner Policy
should be considered. He reviewed a proposed Banner Policy which would allow additional
organizations within the community to place banners for special events.
General Board discussion ensued regarding location of banners, duration of time banners are
flown, application due date, fees, and approval process. Once edits have been incorporated, Mr.
Malloy will bring back a revised proposed Banner Policy for Board consideration.
Minuteman Bikeway Signs
Due to timing constraints, this item postponed and rescheduled to the Wednesday, April 10, 2019
Selectmen meeting.
Selectmen Committee Appointment
Due to timing constraints, this item postponed and rescheduled to the Monday, April 8, 2019
Selectmen meeting.
Consent
Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the minutes of December 6, 2018 Summit II, January 31, 2019 Summit III, February 13, 2019
Summit IV, February 22, 2019, February 25, 2019, March 3, 2019, March 5, 2019, March 11,
2019; and to approve and not release the Executive Session minutes of February 25, 2019 and
March 5, 2019. Mr. Sandeen abstained from the vote.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 7:19 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
Page 4 of 6
ARTICLE POSITIONS
2019 ANNUAL TOWN MEETING
ARTICLES IP C SB JP DL JH MS
Financial Articles
Reduce Community Preservation Act (CPA) Surcharge Rate From 3% To 1%
IP
4 Pursuant To G.L. C. 44b, § 16 (Citizen Article) Y Y Y Y Y
5 Establish Qualifications For Tax Deferrals Y Y Y Y Y
6 Appropriate For Cremation Facility At Westview Cemetery (Citizen Article) N Y A N Y
Appropriate Funds For The Creation Of A Lexington Economic Development
IP
7 Strategy (Citizen Article) Y Y Y Y Y
IP
8 Funding For Sustainability Actions (Citizen Article) Y Y Y Y Y
IP
9 Sustainability Director (Citizen Article) Y Y Y Y Y
10 Appropriate To Post Employment Insurance Liability Fund R Y Y Y Y
11 Appropriate FY2020 Operating Budget Y Y Y Y Y
12 Appropriate FY2020 Enterprise Funds Budgets. Y Y Y Y Y
13 Establish And Continue Departmental Revolving Funds Y Y Y Y Y
14
Appropriate The FY2020 Community Preservation Committee Operating
Budget And CPA Projects
a) Conservation Land Acquisition- TBD Y Y Y Y Y
b) Willard’s Woods Site Improvements- $138,273 Y Y Y Y W
c) Archives & Records Management/Records Conservation & Preservation-
C
$20,000 Y Y Y Y Y
d) Battle Green Master Plan- Phase 3- $253,394 Y Y Y Y Y
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000 Y Y Y Y Y
f) Athletic Field Complex at Minuteman Regional Vocational Technical School
IP
- TBD Y Y Y Y Y
g) Old Reservoir Bathhouse Renovation - $620,000 Y Y Y Y W
h) Park Improvements- Hard Court Resurfacing- $70,000 Y Y Y Y Y
i) Park Improvements- Athletic Fields- $435,000 (subject to reduction if (f) is
fully funded)
Y Y Y Y Y
j) Playground Replacement Program- Bridge- $302,000 Y Y Y Y Y
k) LexHAB- Preservation, Rehabilitation, and Restoration of Affordable
Housing- $99,700 Y Y Y Y Y
C
l) CPA Debt Service- $3,094,680 Y Y Y Y Y
C
m) Administrative Budget- $150,000 Y Y Y Y Y
15 Appropriate For Recreation Capital Projects Y Y Y Y Y
16
Appropriate For Municipal Capital Projects And Equipment
C
a) Hydrant Replacement Program Y Y Y Y Y
b) Storm Drainage Improvements and NPDES compliance Y Y Y Y Y
c) Comprehensive Watershed Stormwater Management Study and
Implementation Y Y Y Y Y
C
d) Townwide Culvert Replacement Y Y Y Y Y
e) Center Streetscape Improvements - Construction Y Y Y Y Y
Page 5 of 6
ARTICLES IP C SB JP DL JH MS
f) Automatic Meter Reading System Y Y Y Y Y
g) Sidewalk Improvements Y Y Y Y Y
h) Hill Street New Sidewalk Project Y Y Y Y Y
i) Equipment Replacement Y Y Y Y Y
C
j) Townwide Signalization Improvements Y Y Y Y Y
C
k) Street Improvements Y Y Y Y Y
C
l) Transportation Mitigation Y Y Y Y Y
m) Municipal Technology Improvement Program Y Y Y Y Y
n) Application Implementation Y Y Y Y Y
o) Network Core Equipment Replacement Y Y Y Y Y
p) EV Charging Stations Y Y Y Y Y
17 Appropriate For Water System Improvements Y Y Y Y Y
C
18 Appropriate For Wastewater System Improvements Y Y Y Y Y
19 Appropriate For School Capital Projects And Equipment Y Y Y Y Y
20
Appropriate For Public Facilities Capital Projects
C
a) Public Facilities Bid Documents Y Y Y Y Y
C
b) Facility and Site Improvements: Y Y Y Y Y
• Building Flooring Program Y Y Y Y Y
• School Paving & Sidewalks Program Y Y Y Y Y
C
c) Municipal Building Envelopes and Systems Y Y Y Y Y
C
d) School Building Envelopes and Systems Y Y Y Y Y
e) LHS Field House Track Resurfacing Y Y Y Y Y
C
f) Public Facilities Mechanical/Electrical System Replacements Y Y Y Y Y
g) Westview Cemetery Facility Construction Y N Y Y W
h) Cary Library Children's Room Renovation Design Y Y Y Y Y
C
21 Rescind Prior Borrowing Authorizations Y Y Y Y Y
Establish, Dissolve And Appropriate To And From Specified Stabilization
22 Funds. Y Y Y Y Y
IP C
23 Appropriate To General Stabilization Fund. Y Y Y Y Y
C
24 Appropriate From Debt Service Stabilization Fund Y Y Y Y Y
IP C
25 Appropriate For Prior Years’ Unpaid Bills. Y Y Y Y Y
26 Amend FY2019 Operating, Enterprise And CPA Budgets Y Y Y Y Y
IP
27 Appropriate For Authorized Capital Improvements W W W W W
General Articles
28 Confirm Street Acceptance And Title (Portion Of Pelham Road) Y Y Y Y Y
29 Civil Service Withdrawal R Y Y Y Y
30 Amend Town Bylaws-Reduce/Ban Polystyrene Materials (Citizen Article) Y Y Y Y Y
Amend Town Bylaws To Reduce/Ban Single-Use Plastic Beverage Straws And
31 Stirrers (Citizen Article) Y Y Y Y Y
Addition Of Capital Expenditures Committee-Related Provisions To The
32 Representative Town Meeting And Selectmen-Town Manager Y Y Y Y Y
33 Rename "Board Of Selectmen" To "Select Board" Y Y Y Y Y
34 Rename "Board Of Selectmen" To "Select Board" -General Bylaw Y Y Y Y Y
Page 6 of 6
ARTICLES IP C SB JP DL JH MS
35 Amend Article III Of Chapter 118 (Citizen Article) Y Y Y Y Y
Implement An Outcomes-Based Approach To Town Building Projects(Citizen
36 Article) Y Y Y Y Y
Zoning Articles
37 Rename "Board Of Selectmen" To "Select Board" - Zoning Bylaw Y Y Y Y Y
38 Amend Zoning Bylaw And Zoning Map, 186 Bedford Street (Owner Petition) Y Y Y Y W
39 Amend Zoning Bylaw-Limited Site Plan Review (Citizen Article). . Y Y Y Y Y