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Home My WebLink About2019-03-14-CCPAC-min w Lexington V Wlk I A'00GMN&COMMWNl I Town of Lexington Lexington Community Center Program Advisory Committee Nancy Shepard,Chairman Tel: 781-698-4800 Alessandro Alessandrini Fax: 781-861-2747 Francesca Pfrommer Mehr Khurana Sandra Shaw Archana Singhal Ling Yang Community Center Program Advisory Committee Minutes of Meeting March 14, 2019 A meeting of the Community Center Programs Advisory Committee (CCPAC)was held on Thursday, March 14, at 7:00 p.m. at the Lexington Community Center,39 Marrett Road,Lexington. Meeting Attendees:Members—Nancy Shepard(Chairman), Archana Singhal (Vice Chair), Francesca Pfrommer, and Ling Yang Ex-Officio Member Attendees:Christine Dean(Community Center Director),Thomas Romano (Youth& Family Program Coordinator), Anthony Serio (Youth& Family Social Worker) Unable to attend: Melissa Battite (Director of Recreation&Community Programs),Doug Lucente (Board of Selectman),Alessandro Alessandrini (School Committee), Sandra Shaw(COA),Mehr Khurana(Youth Commission), The meeting was called to order at 7:08 p.m. 1. Minutes of January 10",2019 The minutes from the January 10'meeting were reviewed and accepted unanimously. 2. Public Comment—None 3. Liaison Report Francesca from the Ree Committee let the group know that the decision for the infield at center track will be decided on soon. The Minuteman project is on hold until further notice as Minuteman is looking for a partner to front the entire $8n-i1 as Lexington offered$4.9mil and Minuteman denied. Minuteman has already completed the RFI progress and they are moving onto RFP,which will be due in June. Alessandro Alessandrini is retiring from the school Committee and there will be a gathering on April 211d for him. www„l.e.xl.rr.r:lo,rr.ry ...:Pov/recre.a,fii..a.n recd.e„pt„(�,I,exi„n.at.20,ma,gov 39 MARRETT ROAD, LEXINGTON, MA 02421 4. Current Charge and Future Goals Nancy Shepard,Melissa Interess,Melissa Battite,Christine Dean,and Doug Lucente all meet to discuss the original charge of the Committee to see if the Committee should continue to meet or if it has fulfilled the purpose it was created for.Nancy mentioned that the Committee has been around since June of 2016 and she feel that the Committee has fulfilled its initial intent; she has seen the customer service,the programming, and scheduling of the building continue to grow since its opening. Nancy proposed dissolving the Committee and opened it up to the group for feedback. Francesca was on board with the idea as she says the Community Center is thriving. She added that she thinks it would be good for there to be someone keeping checks and balances in case something goes awry. Archana wondered if the Town Manager is planning to merge other Committees to be more efficient in the town. Christine and Nancy brought up the idea of having a yearly summit meeting with other town committees and stakeholders of the Community Center. The group liked this idea and decided to bring it to a motion. Nancy made the following motion: that the charge of the committee has been fulfilled, and because ofsuch, we recommend to the Town Manager that the committee be dissolved. The committee recommends that an annual meeting be held with Community Center stakeholders and staff with thepurpose of soliciting suggestions and feedbackfrom town members. Francesca Pfrommer seconded. The motion passed 4—0,with 3 absences. It was clarified that other Community Stakeholders will be running these meetings along with staff,and not the CCPAC. 5. Community CPR Program Christine spoke to Skip Lovering and he said that any donations given into the Community Center gift fund can be restricted for the CPR program. The concern is that if we name it a memorial fund then it should be managed by the Trustees of Public Trusts.We should instead call it the Dan Palant CPR Program.Nancy talked with Barbara Palant and she was not comfortable with reaching out to Lexington Pediatrics as he had been out of the practice for more than 5 years. Sandra was willing to write a letter to put in the Colonial Times when needed. 6. Community Center,Recreation and Human services Updates Christine told the group that a needs assessment will be happening as the last one was done in 2012 which was for the year 2014-2016. The Community Center is asking for funding from the Dana Home Foundation to offer the Forever Fit program again. The Community Center, along with the Lexington Field and Garden Club, is the recipient of a Bright Ideas grant which has funded the construction of 4 raised garden beds at the Community Center. Christine has also applied for funding to install an accessible walkway to the bluestone path that is near the front of the Community Center. There will be a Community Stakeholder meeting on March 13" to discuss summer plans for the groups in town. The Community Center is looking to hire a Municipal Assistant for the Saturday shift. There have been 4 interviews so far. Tom mentioned a new program called LHS Late Night Study break that will be happening May 21"from 7-9pm. February Break programs all ran,including a theatre,public speaking, expert architects,and chess program. Spring registration will be open April Is'. The CPR program run by Ellen Cameron will take place March 30th &April 6th. The Recreation and Community Programs Department has on-boarded CTRS (Certified Therapeutic Recreation Specialist) Kate DeAngelis who is part time now but will go full time in the summer. Perspective Eagle Scout Jordan came by today to get his fundraising paperwork signed off on so he can get started on his project. The March Recreation newsletter was sent to 9,600 people and had a 50% open rate. Tony Serio provided updates for the Human Services Department. He said that they are in process of hiring an Outreach Social Worker that will work with residents of all ages. The first round of interviewing is done. Grace and Tony have organized a drop in teen group every other Tuesday at Cary Library that began this week and will run through June. They will talk about controversial topics and provide a snack. They are planning additional activities as they gain interest. Nancy suggested organizing an opportunity to Skype with local college students. Archana suggested taking to a high school counselor, or an alumni from LHS. The March 14, 2019 meeting of the Community Center ProgramAdvisory Committee adjourned at 8:50 Pm. Respectfully submitted, Thomas Romano, Youth&Family Program Coordinator