HomeMy WebLinkAbout2019-03-13-CEC-min ro Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
ry March 13, 2019
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Location and Time Town Office Building, Reed Room (111), 7 45 A.M
Members Present Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk, Sandy Beebee
(7 47 A.M arrival), Rod Cole (7 46 A.M arrival), Frank Smith, and Wendy Manz
Members Absent None
Others Present Dan Voss, proponent of Article 36 Implement an Outcomes-Based
Approach to Town Building Projects (Citizen Article) (Article 36), Sara Arnold, Recording
Secretary, Jennifer Hewitt, Budget Officer
Documents Presented
• Notice of CEC Meeting, March 13, 2019
• Draft#3 Minutes of the CEC Meeting, March 6, 2019
• Draft#3 CEC Report to 2019 Annual Town Meeting (ATM), Compiled by Mr Kanter
• Appendix C, Pending Draft #4, Summary of Warrant Article Recommendations, CEC
Report to the 2019 ATM
• Draft CEC Five-Year Capital Plan (FY2020—FY2024)
• Motions for the following five Citizen Articles
Article 4 Reduce Community Preservation Act(CPA) Surcharge Rate from 3%
to 1% Pursuant to G L c 44B Chapter 16 (Citizen Article) (Article 4)
Article 6 Appropriate for Cremation Facility at Westview Cemetery (Citizen
Article) (Article 6)
Article 8 Funding for Sustainability Actions (Citizen Article) (Article 8)
Article 35 Amend Article III of§ 118 (Citizen Article) (Article 35)
Article 36 Implement An Outcomes-Based Approach to Town Building Projects
(Citizen Article) (Article 36)
• FY2020 Recommended Budget and Financing Plan (Brown Book), March 4, 2019
(Brown Book), including Capital Plan Five-Year Tables
Call to Order Mr Lamb called the meeting to order at 7 45 A.M
Preparation for the 2019 ATM, Article 36 Mr Kanter noted that this Committee had
previously voted in opposition of this Article, but the Motion has been written as a resolution
He added that the scope has been scaled back to just policies that this Committee has
endorsed, or he believes would endorse Mr Voss added that a building matrix is being
developed to assist in this process, existing buildings are to be included A Motion was made
and seconded to support this Article Vote 6-0
Minutes Mr Kanter identified a correction for the Draft#3 Minutes for the March 6, 2019,
CEC meeting A Motion was made and seconded to approve said Minutes, as amended
Vote 6-0
Preparation for the 2019 ATM, including Review of Draft#3 of this Committee's Report
to that Town Meeting Mr Kanter led a page-by-page review of Draft#3 of the CEC Report
to the 2019 ATM, to address/clarify comments/questions, make corrections, and verify the
person responsible for additional actions needed to complete the report. Comments and/or
votes taken included, but were not limited to, the following
Page 1 of 3
Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 13, 2019
• Article 4 A Motion was made and seconded to re-affirm opposition to this Article
Vote 6-0
• Article 6 The Motion requests $90,000 for design, construction drawings, and bid
documents for a crematory It was noted that the on-going feasibility study by the
Ad hoc Crematory Study Committee established by the Board-of-Selectman should
be completed before funds are put into the actions requested A Motion was made
and seconded to oppose this Article Vote 6-0
• Article 8 A Motion was made and seconded to support this Article being Indefinitely
Postponed (IP'd) Vote 6-0
• Article 14 Appropriate the FY2020 Community Preservation Committee (CPC)
Operating Budget and Community Preservation Act Projects There was discussion
about funding one of these projects with debt although the CPC has available cash in
its budget. Ms Manz explained that the CPC is hoping to use the cash at a fall 2019
Town Meeting to purchase a yet-to-be-identified property It was agreed that this
would be resolved in the fall
• Article 16 Appropriate for Municipal Capital Projects and Equipment.
e) Center Streetscape Improvements—Construction During discussion, it was
noted that the 75% design reduced the estimated cost by $240,000 It was
agreed that it was an expensive project, but it had been eight years in the
making and needed to be undertaken A Motion was made and seconded to
support this Article Vote 6-0
f) Automatic Meter Reading System Mr Smith plans to clarify information
about the marginal cost of this project. A vote was postponed
(k) Street Improvements It was noted that, as usual, the General Fund and
State Chapter 90 funds would be used for this project.
• Article 20 Appropriate for Public Facilities Capital Projects, (g) Westview Cemetery
Facility Construction Mr Lamb plans to prepare draft supplemental text for this
sub-Article in the report. A motion was made and seconded to support this project.
Vote 6-0
• Article 27 Appropriate for Authorized Capital Improvements A Motion was made and
seconded to support this Article being IP'd Vote 6-0
• Article 35 Mr Kanter noted that he does not support restricting discussion at Town
Meeting to 10 minutes before allowing a subsidiary motion, even if the Moderator
retains discretion He will prepare draft supplemental text for this sub-Article in the
report.
Review of Draft #3 of this Committee's Report to the ATM was paused to review Member
Concerns and Liaison Reports before Mr Cole's departure
Member Concerns and Liaison Reports It was agreed to cancel this week's Friday
meeting and to meet on March 20th and, if needed, on the 22nd, to finalize the report.
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
March 13, 2019
Ms Beebee reported that the School Master Planning Committee is preparing a report that
will identify measures needed to address short-term capacity demand at Lexington High
School These may include additional modular buildings and/or expanding the cafeteria
Mr Cole left at 9.00 A.M
Mr Lamb reported that at the Moderator's Meeting, Deborah Brown, Town Moderator,
reported that she does not expect any amendments during the FY2019 ATM
Preparation for the 2019 ATM, including Review of Draft#3 of this Committee's Report
to that Town Meeting (continued)
• Five-Year Capital Plan There was a detailed review of the items and footnotes
included in the draft table prepared by Mr Kanter In some cases, it was agreed to
change the fiscal year when funding would be most likely required Additionally, it was
agreed that the following two Recreation Department items should be added
Field Assessment, with a To Be Determined (TBD) funding amount in FY2021,
Inter-Municipal Agreement with Minuteman Technical Vocational High School
for shared athletic fields, with a TBD funding amount in FY2020 to reflect that
an appropriation for that purpose might be presented at a Special Town
Meeting this fall, but this Committee has not taken a position if there should be
a request at that time
Additional comments should be sent to Mr Kanter
During the above discussion, at approximately 9 10 A.M , Ms Hewitt delivered printed copies
of the Brown Book for this Committee
Mr Lamb reported that Matt Daggett, proponent for Article 35, had sent an e-mail offering to
attend a CEC meeting to answer questions about the Article It was agreed to invite him to
this Committee's March 20th meeting
Adjourn A Motion was made and seconded at 9 33 A.M to adjourn Vote 5-0
These Minutes were approved by the CEC at its meeting on April 1, 2019
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