HomeMy WebLinkAbout2019-03-11 BOS-min
March 11, 2019
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SELECTMEN'S MEETING
Monday, March 11, 2019
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday,
March 11, 2019 in the Selectmen’s Meeting Room of the Town Office Building. Present were
Selectmen Ms. Barry, Chair; Mr. Pato; Mr. Lucente; Ms. Hai; and Mr. Sandeen. Also present
were Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager; and Ms. Siebert,
Recording Secretary.
Selectmen Concerns and Liaison Reports
Ms. Hai:
At the most recent Minuteman Advisory Group on Interlocal Coordination (MAGIC),
participants discussed age-friendly communities. Demographic changes are occurring
regionally; by 2030, it is projected that 27% of Lexington’s population will be over the
age of 65.
There are two age-friendly community forums coming up at the Lexington Community
Center: the first is at 12:30 p.m. on Tuesday, March 12, 2019; the second will take place
at 6:00 p.m. March 25, 2019.
Mr. Pato:
th
The 8 graders at Clarke and Diamond middle schools recently held their annual Mock
Town Meeting events.
The Center Committee invites all interested Town Meeting members to the Committee’s
next meeting on Thursday, March 14, 2019 at 8:30 a.m. in the Parker Room on the
ground floor of the Town Office Building. Members of the Center Streetscape Working
Group will be present to answer questions. This Center Committee discussion follows
the previous evening’s Town Meeting Member Association information night
presentation.
Ms. Barry:
The Board of Selectmen will review committee liaison assignments at the March 18,
2019 meeting. Selectmen meeting dates from July 2019-December 2019 will also be
discussed.
The Town Manager has asked for a Selectman representative to attend the community
resilience-building workshop on Thursday, March 21, 2019, 8:00 a.m.-2:00 p.m. in the
Hudson Room of the Town Office Building. The meeting provides the opportunity for
representatives from many boards and committees to discuss what the Town needs to do
to improve resiliency when facing the challenges of climate change.
The ribbon cutting for Artis Senior Living will take place on March 21, 2019 at 4:00 p.m.
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The Selectmen are scheduled to tour the EL Harvey waste hauling facility in
Westborough at 10:00 a.m. on Tuesday, March 19, 2019.
Ms. Barry relayed a request from Mr. Michelson, Chair of the Center Committee, asking
if it is possible to remove snowbanks from the curbs in the downtown area. Dave
Pinsonnault, DPW Director, said he would assess the situation after the warm weather
anticipated later this week.
Mr. Lucente:
Two Tourism Committee items of interest are: the opportunity to apply for Massachusetts
Cultural District status and the review of the Battle Green interpretive signs which will
come before the Board at a future meeting.
Mr. Sandeen:
On March 16, 2019, Mr. Sandeen and Mr. Pato will attend the State-wide climate
leadership summit, sponsored by the Sierra Club.
Town Manager Report
The sample Wallis Court curb cut will be installed later this week. An email address has
been created to gather feedback about the materials and installation:
centerstreetscape@lexingtonma.gov The DPW Engineering will collect and analyze the
comments.
The first hazardous waste collection date at the facility on Hartwell Avenue is scheduled
for Saturday, April 20, 2019, 9:00 a.m.-2:00 p.m.
The curbside textile collection program will begin in May. The DPW and Public
Information Officer are collaborating to get the word out.
Construction has begun on the administrative building at the Hartwell Avenue
composting site.
Eversource and the Engineering Department of the DPW have determined that
underground utility work will begin immediately after Patriots’ Day 2019. There may be
some need for nighttime work. More details about the project will be forthcoming. Once
information is available, it will be provided to the businesses in the Center.
Requests for New Streetlights: Winthrop Road and Glen Road South
Mr. Pinsonnault provided maps and description of the areas in question on Winthrop Road and
Glen Road South saying that the additional light installations will improve nighttime visibility.
The lights will all be LED technology and attached to existing poles. The cost of purchasing and
installing the four lights can be absorbed by the DPW Operating budget.
Mr. Lucente questioned whether the LED lights are bright white or warmer tones.
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Mr. Sandeen stated that the latest studies show that LED streetlights with daylight color over
5000K interfere with the circadian rhythms of humans and animals and causes people not to be
able to sleep at night and that this is not the case for streetlights with warm lighting color under
3000K. Mr. Sandeen encouraged Town staff to consider these effects when selecting LED
streetlights.
Mr. Pinsonnault said they are the same LEDs that have been installed on Clarke Street. Mr.
Pinsonnault reported that the Town has had an analysis done about converting to LEDs all over
town and is now looking into a grant to cover the Capital costs.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve installation
of the one new streetlight on Winthrop Road and three new streetlights on Glen Road South.
2019 Annual Town Meeting
Update Article 14—CPA Projects
Marilyn Fenollosa, Community Preservation Committee Chair, presented a summary of past
CPA accomplishments as well as available funds and projects requesting approval from Annual
Town Meeting 2019. The total amount available for appropriation is $9,693,693. Article 14 a-k
represents appropriations of $2,283,367; Article 14 l-m represents appropriations of $3,244,680.
The remaining CPC balance will be $4,165,646, largely due to postponement of participation in
the Minuteman High School Athletic Fields project.
The CPA project list that Annual Town Meeting will be asked to approve is:
ARTICLE 14a: Open Space. Conservation Land Acquisition. Amount
requested/recommended=$275,000.
ARTICLE 14b: Recreational Resources. Willard’s Woods Site Improvements. Amount
requested/recommended $138,273.
ARTICLE 14c: Historic Resources. Archives and Records Management/ Records CPA
Category: Conservation & Preservation. Amount requested/recommended $20,000.
ARTICLE 14d: Historic Resources. Battle Green Master Plan- Phase 3 CPA. Amount
requested=$570,438/Amount recommended =$253,394.
ARTICLE 14e: Community Housing. 9 Oakland Street- Renovation and Adaptive Re-Use
Supplemental Funds. Amount requested/recommended=$70,000.
ARTICLE 14f: Inter Municipal Agreement with Minuteman Regional Vocational Technical
School District. To Be Indefinitely Postponed
ARTICLE 14g: Recreational Resources. Old Reservoir Bathhouse Renovation. Amount
requested/recommended: $620,000.
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ARTICLE 14h: Recreational Resources. Park Improvements- Hard Court Resurfacing CPA
Category: Amount requested/recommended=70,000.
ARTICLE 14i: Recreational Resources. Park Improvements- Athletic Fields CPA Category:
Amount Requested=$435,000.
ARTICLE 14j: Recreational Resources. Playground Replacement Program – Bridge School.
Amount Requested/recommended= $302,000.
ARTICLE 14k: Community Housing. LexHAB: Preservation, Rehabilitation & Restoration of
eleven units of Affordable Housing. Amount requested/recommended=$99,700.
ARTICLE 14l: Debt Service for Open Space, Historic Resources, Recreational Resources.
Amount requested/recommended=$3,094,680.
ARICLE 14m: Administrative = $150,000.
Ms. Hai asked how the Hayes Fountain at the base of the Minuteman Statue will be maintained.
Dave Pinsonnault, DPW Director, said a circulation pump may be installed so the water does not
become stagnant. The Lexington Garden Club, which has been maintaining the fountain as a
planter, will shift its attentions to the surrounding landscape instead. The DPW will maintain the
fountain.
Mr. Hai asked if the Reservoir Bathhouse will have an electronic card attendance system as other
recreation facilities do. Mike Cronin, Facilities Director, will check to see if this is in the plan.
Ms. Hai asked if the Adams Field tennis courts and playground are used other than by Waldorf
School students. Mr. Pinsonnault said the school does use the facility but the basketball and
tennis courts are heavily used outside of school hours. Ms. Hai asked if work was done on the
fields around Diamond Middle School during the school renovation project. Ms. Pinsonnault
reported that some work was done but field drainage and irrigation improvements remain to be
completed.
Mr. Sandeen asked how the Willards Woods project has changed over time. Ms. Fenollosa
reported that the project started with rehabilitation of a specific path but grew to a larger project
about accessibility. The final scope will be determined upon completion of a management plan;
Ms. Fenollosa will forward more information about the project scope from the Conservation
Committee.
Mr. Sandeen asked if the Hayes Fountain will operate through the winter months. Mr.
Pinsonnault said that the Town is looking at several options, but he believes the fountain will
operate during three seasons only.
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Mr. Sandeen asked if there is a breakdown of work to be done at the Old Reservoir. Mr.
Pinsonnault said that the parking lot and pathways will be renovated for accessibility as well as
the building on the site. Ms. Fenollosa will provide Mr. Sandeen with an itemized breakdown.
David Kanter, Capital Expenditures Committee, said that he believes the proposal to borrow
funds for the Center Track project should be reconsidered now that cash has been freed up by
indefinite postponement of the Minuteman Athletic Fields project.
Update Article 15—Recreation Capital Projects
Mr. Malloy, Town Manager reported briefly on the two non-CPA Recreation Capital projects:
Pine Meadows Improvements - $75,000 (Recreation Retained Earnings); and Recreation
Community Needs Assessment - $50,000 (Recreation Retained Earnings).
Update Article 16E Center Streetscape Construction
Dave Pinsonnault, DPW Director, reported that the cost estimate for the project has decreased by
about $280,000 to $9,101,730. This estimate includes the curbing/sidewalk materials now being
tested at Wallis Court. If a different material is ultimately chosen, it could alter the cost of the
construction estimate. The project is on track to address the safety and accessibility concerns that
have been identified. The project is now at the 75% design threshold; lighting design and other
details are being refined as the project moves toward the 100% design milestone.
Ms. Hai believes the materials being piloted at Wallis Court are significantly smoother. She
asked to see breakdowns of costs as the project moves ahead and asked that streetlighting be
realigned with the new crosswalk locations.
David Kanter, Capital Expenditures Committee, asked what the construction schedule will be.
Mr. Pinsonnault said the project will take place over 18 months, ending in October/November of
2024.
Update 20G Westview Cemetery Facility Construction
Mike Cronin, Director of Facilities, provided an update on the Westview Cemetery building,
saying the architect has made adjustments to the design that will allow for a potential addition of
a crematorium at a later date. The new design will be presented to the Permanent Building
Committee at their meeting on Wednesday, March 13, 2019. By April 4, 2019, the final cost
estimate will be available. Mr. Cronin said, in his opinion, the revisions have improved building
interior flow and functionality.
Mr. Pato said he struggles with how to proceed when it is not known if a crematory will be
added. Mr. Pinsonnault noted that although the building is being designed to accommodate a
possible crematory, no funds have been appropriated to build a crematory.
Article Positions and ATM Consent Agenda
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The Selectmen reviewed their positions. The resulting chart is appended to these minutes.
Discuss Board Report to Town Meeting
Individual member report submissions will be reviewed at the March 18, 2019 Selectmen’s
meeting. Written drafts are due to the Selectmen’s Office by 12:00 p.m. March 14, 2019.
Article presentations still to be made are: 186 Bedford Street; additional information about
Automatic Meter Reading; Community Preservation Debt.
Consent Agenda
Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the minutes January 14, 2019 Joint Selectmen and School Committee; February 4, 2019
Selectmen; and February 11, 2019 Selectmen; and to approve and not release the Executive
Session minutes of January 7, 2019; January 14, 2019; and January 28, 2019. Mr. Sandeen
abstained from the vote.
Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request
from the Lexington Symphony for a One-Day Liquor License to serve Prosecco and wine at
Cary Memorial Building, 1605 Massachusetts Avenue on Saturday, March 30, 2019 from 6:30
p.m. until 11:30 p.m. for the purpose of Post-Concert Reception.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request
from the Cary Memorial Library Foundation for a One-Day Liquor License to serve Beer and
wine at Cary Memorial Library, 1874 Massachusetts Ave on Saturday, May 11, 2019 from 4:00
p.m. until 9:00 p.m. for the purpose of their Library After Dark Concert.
Approve and Sign Eagle Congratulation Letter—Ryan Locher
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
letter of commendation congratulating Ryan Locher for attaining the highest rank of Eagle in
Boy Scouting.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 8:30 p.m.
A true record; Attest:
Kim Siebert,
Recording Secretary
March 11, 2019
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ARTICLE POSITIONS
2019 ANNUAL TOWN MEETING
ARTICLES
C SB JP DL JH MS
IP
Financial Articles
Reduce Community Preservation Act (CPA) Surcharge Rate From
IP
4 3% To 1% Pursuant To G.L. C. 44b, § 16 (Citizen Article) Y Y Y Y Y
5 Establish Qualifications For Tax Deferrals Y Y Y Y Y
Appropriate For Cremation Facility At Westview Cemetery (Citizen
6 Article) W W W W W
Appropriate Funds For The Creation Of A Lexington Economic
IP
7 Development Strategy (Citizen Article) Y Y Y Y Y
IP
8 Funding For Sustainability Actions (Citizen Article) Y Y Y Y Y
9 Sustainability Director (Citizen Article) W W W W W
10 Appropriate To Post Employment Insurance Liability Fund R Y Y Y Y
11 Appropriate FY2020 Operating Budget Y W Y W W
12 Appropriate FY2020 Enterprise Funds Budgets. Y Y Y Y Y
13 Establish And Continue Departmental Revolving Funds Y Y Y Y Y
14
Appropriate The FY2020 Community Preservation Committee
Operating Budget And CPA Projects
a) Conservation Land Acquisition- TBD Y Y Y Y Y
b)Willard’s Woods Site Improvements- $138,273 Y Y Y Y N
c) Archives & Records Management/Records Conservation &
C
Preservation- $20,000 Y Y Y Y Y
d) Battle Green Master Plan- Phase 3- $253,394 Y Y Y Y Y
e) 9 Oakland Street- Renovation and Adaptive Re-Use- $70,000 Y Y Y Y Y
f) Athletic Field Complex at Minuteman Regional Vocational
IP
Technical School - TBD Y Y Y Y Y
g) Old Reservoir Bathhouse Renovation - $620,000 Y Y Y Y N
h) Park Improvements- Hard Court Resurfacing- $70,000 Y Y Y Y Y
i) Park Improvements- Athletic Fields- $435,000 (subject to
reduction if (f) is fully funded)
Y Y Y Y Y
j) Playground Replacement Program- Bridge- $302,000 Y Y Y Y Y
k) LexHAB- Preservation, Rehabilitation, and Restoration of
Affordable Housing- $99,700 Y Y Y Y Y
l) CPA Debt Service- $3,094,680 Y Y W W W
C
m) Administrative Budget- $150,000 Y Y Y Y Y
15 Appropriate For Recreation Capital Projects Y Y Y Y Y
16
Appropriate For Municipal Capital Projects And Equipment
C
a) Hydrant Replacement Program Y Y Y Y Y
b) Storm Drainage Improvements and NPDES compliance Y Y Y Y Y
c) Comprehensive Watershed Stormwater Management Study and
Implementation Y Y Y Y Y
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C SB JP DL JH MS
IP
C
d) Townwide Culvert Replacement Y Y Y Y Y
e) Center Streetscape Improvements - Construction Y Y Y Y Y
f) Automatic Meter Reading System W W W W W
C
g) Sidewalk Improvements Y Y Y Y Y
h) Hill Street New Sidewalk Project Y Y Y Y Y
i) Equipment Replacement Y Y Y Y Y
C
j) Townwide Signalization Improvements Y Y Y Y Y
C
k) Street Improvements Y Y Y Y Y
C
l) Transportation Mitigation Y Y Y Y Y
m) Municipal Technology Improvement Program Y Y Y Y Y
n) Application Implementation Y Y Y Y Y
o) Network Core Equipment Replacement Y Y Y Y Y
p) EV Charging Stations Y Y Y Y Y
C
17 Appropriate For Water System Improvements Y Y Y Y Y
C
18 Appropriate For Wastewater System Improvements Y Y Y Y Y
19 Appropriate For School Capital Projects And Equipment Y Y Y Y Y
20
Appropriate For Public Facilities Capital Projects
C
a) Public Facilities Bid Documents Y Y Y Y Y
C
b) Facility and Site Improvements: Y Y Y Y Y
• Building Flooring Program Y Y Y Y Y
• School Paving & Sidewalks Program Y Y Y Y Y
C
c) Municipal Building Envelopes and Systems Y Y Y Y Y
C
d) School Building Envelopes and Systems Y Y Y Y Y
e) LHS Field House Track Resurfacing Y Y Y Y Y
C
f) Public Facilities Mechanical/Electrical System Replacements Y Y Y Y Y
g) Westview Cemetery Facility Construction Y N W Y W
h) Cary Library Children's Room Renovation Design Y Y Y Y Y
C
21 Rescind Prior Borrowing Authorizations Y Y Y Y Y
Establish, Dissolve And Appropriate To And From Specified
22 Stabilization Funds. Y Y Y Y Y
IP C
23 Appropriate To General Stabilization Fund. Y Y Y Y Y
C
24 Appropriate From Debt Service Stabilization Fund Y Y Y Y Y
25 Appropriate For Prior Years’ Unpaid Bills. W W W W W
26 Amend FY2019 Operating, Enterprise And CPA Budgets W W W W W
IP C
27 Appropriate For Authorized Capital Improvements Y Y Y Y Y
General Articles
28 Confirm Street Acceptance And Title (Portion Of Pelham Road) Y Y Y Y Y
29 Civil Service Withdrawal R Y Y Y Y
Amend Town Bylaws-Reduce/Ban Polystyrene Materials (Citizen
30 Article) W W W W W
Amend Town Bylaws To Reduce/Ban Single-Use Plastic Beverage
31 Straws And Stirrers (Citizen Article) W W W W W
March 11, 2019
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C SB JP DL JH MS
IP
Addition Of Capital Expenditures Committee-Related Provisions To
32 The Representative Town Meeting And Selectmen-Town Manager Y Y Y Y Y
33 Rename "Board Of Selectmen" To "Select Board" Y Y Y Y Y
34 Rename "Board Of Selectmen" To "Select Board" -General Bylaw Y Y Y Y Y
35 Amend Article III Of Chapter 118 (Citizen Article) W W W W W
Implement An Outcomes-Based Approach To Town Building
36 Projects(Citizen Article) W W W W W
Zoning Articles
37 Rename "Board Of Selectmen" To "Select Board" - Zoning Bylaw Y Y Y Y Y
Amend Zoning Bylaw And Zoning Map, 186 Bedford Street (Owner
38 Petition) W W W W W
39 Amend Zoning Bylaw-Limited Site Plan Review (Citizen Article) . . W W W W W