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HomeMy WebLinkAbout2019-02-22 BOS-min Page 1 of 3 Selectmen’s Meeting February 22, 2019 A meeting of the Lexington Board of Selectmen was called to order at 9:00 a.m. on Friday, February 22, 2019 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Pato; Mr. Lucente and Ms. Hai were present as well as Mr. Malloy, Town Manager; Ms. Axtell, Assistant Town Manager and Ms. Katzenback, Executive Clerk. Public Comment Mr. Kanter stated the Capital Expenditures Committee has prepared their proposal for the Consent Agenda for 2019 Annual Town Meeting and asked when the Board of Selectmen anticipate discussing recommendations for the Consent Agenda. Ms. Barry said that discussion is scheduled for the March 5, 2019 Board of Selectmen meeting. Selectmen Concerns and Liaison Reports Ms. Barry reminded the Board the subject of a Board Report to Town Meeting will be on the Monday, March 25, 2019 Selectmen’s Meeting. Ad Hoc Crematory Study Committee Update Mr. Lucente said data gathering and analysis is ongoing by the Ad Hoc Crematory Study Committee and a final recommendation is not going to be ready in time for 2019 Annual Town Meeting. Mr. Lucente reported that, at this time, the Ad Hoc Crematory Study Committee recommends to have the Westview Cemetery Project design be addition-ready for a potential crematory. Mr. Malloy explained, upon meeting with the Mr. Pinsonneault, DPW Director and Mr. Cronin, Director of Facilities, it was determined utilities and where they are located would need to be incorporated into the Westview Cemetery Project design in order to make it addition-ready for a potential crematory. Mr. Pato expressed his opposition to proceeding with further expenditures for the Westview Cemetery building until the work of the Ad Hoc Crematory Study Committee has been completed and the full set of requirements are understood. Mr. Kanter, Capital Expenditures Committee, stated he hopes this modification to the design plan does not affect the $2.8M amount being requested for construction design funds in the Westview Cemetery article being brought forth at the 2019 Annual Town Meeting. Mr. Malloy Page 2 of 3 said the addition-ready modification is not intended or anticipated to change the $2.8M construction design funds requested in the Westview Cemetery Article. Upon a motion duly made and seconded, the Board of Selectmen voted 3-1 (nay vote from Mr. Pato) to accept the recommendations of the Ad Hoc Crematory Study Committee to make any necessary modifications to the Westview building design to make the site and or building able to accommodate a potential future crematory with up to two retorts and a viewing area up to twenty five persons, and further to authorize the Town Manager to instruct the Department of Public Facilities and the Permanent Building Committee (PBC) on these recommendations prior to the PBC meeting with the Westview Building architect on February 28, 2019. 2019 Annual Town Meeting Ms. Barry stated the Board will begin discussion for their article presentation assignments, consent agenda recommendations, and article positions at the March 5, 2019 Board of Selectmen meeting. Continue Discussion FY20 Preliminary Budget and Financing Plan Ms. Barry recused herself for the discussion regarding Other Post-Employment Benefits (OPEB). Mr. Lucente, presided as Vice Chair for this discussion. Ms. Kosnoff reviewed the sources of funding for OPEB. To follow up on the concern he raised at a previous meeting regarding OPEB funding, Mr. Pato stated that the Board of Selectmen adopted a policy in March 2014 to fund OPEB. Mr. Pato said he is comfortable in continuing with this policy at this time but would like a study group reconstituted to research and develop a plan for funding OPEB going forward. Mr. Kanter, 48 Fifer Lane, said he agrees that an analysis for future OPEB funding should be performed. Ms. Barry returned to the meeting to preside as Chair. Ms. Kosnoff reviewed the changes to the White Book FY20 budget that, once approved, will be compiled into the Brown Book, the recommended FY20 Budget and Financing Plan for Annual Town Meeting. Ms. Barry asked if the $30,000 in the Human Services/Mental Health line item could be reduced by an amount up to $10,000 to provide matching funds to the Historical Commission for the grant they are applying to the Massachusetts Historical Commission to correct errors in the Cultural Resources Survey project. Mr. Kelland, Historical Commission Chair, thanked the Board for any amount of funds they would be able to provide for this project. Page 3 of 3 Ms. Fenollosa, 10 Marshall Road, said as soon as the sources of matching funds have been arranged, the Lexington Historical Commission needs to provide an update to the Massachusetts Historical Commission in order for grant application consideration. Mr. Kanter, Capital Expenditures Committee, asked to have the Table IX: Deferred FY2020 and Proposed FY2021 – FY2014 be updated to include FY2020 making it a five year Capital Plan for publication in the Brown Book. Mr. Pato expressed his concerns regarding the allocation of funds into the stabilization funds. Mr. Pato proposed deleting the tax levy contribution into the stabilization fund having it go into the unallocated portion of the FY2020 budget. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to remove the funding of $63,241 from Tax Levy to the Capital Stabilization Fund and instead leave it as unallocated. Approve FY20 Recommended Budget Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the FY2020 Recommended Budget and Financing Plan, as shown in Column F of the Program Summary with the following amendments: -Line item 6000-Human Services Expenses be reduced by $10,000 to now reflect $777,609; -Line item 8110-Selectmen Expenses be increased by $10,000 to now reflect $110,588; and -Other Category-Allocated to Capital Stabilization Fund be reduced by $63,241 to now reflect $1,536,759 in column F in turn reflect the amount of ($1,878,572) in column G. Class III License – Correction to Address on License The 2019 Class III Dealer license for John P. Carroll was issued using the mailing address which was supplied on their application, not the business address. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to sign the 2019 Class III Dealer license for John P. Carroll Company Inc. with the address corrected to the business address of 700 Waltham Street, Lexington. Adjourn Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 10:21 a.m. . A true record; Attest: Kim Katzenback Executive Clerk