HomeMy WebLinkAbout2025-03-12-LEX250-min.pdfSemiquincentennial Commission (Lexington 250) — Agenda
Wednesday, March 12, 2025 4:30-6:00 pm
Parker Room, Town Office Building,
1625 Massachusetts Avenue, Lexington and on Zoom
• 4:30 Welcome and Meeting Norms
• 4:35: JGPR Publicity/Website/Media Updates
• 4:45 Conventures Team Introductions
• 5:05-5:45 Event Updates
o April 18 & 19
o April 17
■ Press Conference
■ Ken Burns
■ V02 Event
o April 21
■ Patriotic Picnic in the Park
• 5:45 Volunteers
• 5:55 Housekeeping
o MEMA Training 3/15/25
o Approve 2/12/25 Minutes
o Future Meetings: 3/26/25, 4/2/25, 4/9/25
You are invited to a Zoom webinar!
When: Mar 12, 2025 04:30 PM Eastern Time (US and Canada)
Topic: Lex250 Commission Meeting
https://Iexingtonma.zoom.us/j/88549069591?pwd=slxpIMihDXitBgRwcGRZgdXzQPwn 32.1
Passcode:518453
Pursuant to notice duly filed with the Town Clerk, the Semiquincentennial Commission (Lex250)
convened in a hybrid meeting in the Parker Room at the Town Office Building and via Zoom video
conference on Thursday, January 30, 2025 at 4:30 pm by Ms. Barry as allowed by legislation (5.2475)
extending the suspension of certain provisions of the Massachusetts Open Meeting Law.
Present In Person
Suzie Barry, Chair
Jane Hundley, Lexington Public Schools Representative
Julie O'Leary, Civic Representative
Steve Conners, Reenactment Community Representative
Barry Cunha, Business Representative
Cerise Jalelian, Town Celebrations Committee Representative
Bebe Fallick, Tourism Committee Representative
Doug Lucente, Community Representative
Noah Michelson, Community Representative
Melanie Lin, Community Representative
Captain John Mazerall, Lexington Police
Mona Roy, Community Representative, Vice Chair
Turner Schooling, Conventures Team
Dusty Rhodes, Conventures Team
John Guilfoil, JGPR
Present Remotely
Jillian Tung, Music & Arts Representative
Paul O'Shaughnessy, Historical Organization Representative
John Rossi, Commission on Disability Liaison
Ashley Rooney, Community Representative
Cleve Coats, Community Representative
Sergeant David Bresnihan, Lexington Police
Kristen Potter, JGPR
Captain Chris Barry, Lexington Police
Alicia McCartin, Lexington Department of Health
Melissa Battite, Recreation Director
David Grilk-Conventures Team
Tim Goncalves, Town of Lexington IT Director
Absent
Bridger McGraw, Community Representative
• 4:30 Welcome and Meeting Norms
o 4:35
• 4:35: JGPR Publicity/Website/Media Updates
o Several media announcements have been posted
o Logistics info has been posted -lots of details TBA
o Spectator guidelines
o Army announcement posted and has met with them for logistics for a walk through
o Witness Houses-LexMedia
o Tomorrow morning there is an Army meeting with media on the Battle Green
o Posting volunteer spotlights which will eventually include all of the commission members
o MOU in process with NBC 10 Boston as the official media sponsor! Lots of live
broadcasts on April 19
o America250! Support which includes money
o CBS Sunday Morning- April 14 with Mo Rocca
o Zip Trip -April 18 8:00-10:00 on the Green will flip the calendar for day 25. Jane Hundley
and LHS's Kerry Dunne will provide a promo tour with Gene Lavanchy
• 4:45 Conventures Team Introductions
o Ms. Barry provided an overview of their work to date
o Ms. Rhodes spoke to the partnership and their excitement in working with the commission
o Ms. Rhodes will provide a run of show for April 19, a production schedule, unanticipated
budget items, working with JGPR on credentials
o Ms. Rhodes noted that "no detail is too small" and encouraged members to reach out with
questions
o Mr. Lucent requested a meeting about parking. Ms. Rhodes expanded on different ways
that they will provide directions and guidance for this. They have been working closing
with Lexington PD
o Ms. Barry shared that there is an RFP out for a bus contract
o Dr. Cunha asked the availability of Stop and Shop and Walgreens parking lots -not
available
o Ms. Rhodes is producing a commemorative program as well as a nice lanyard
o Went through some of the credentials for various groups -reactors will have peel and stick
wristbands, parking permits
o When and where to pick up the credentials? -Pick ups on April 17, 3-6 and April 18 8-10
a.m.at Community Center
o Mr. Lucente brought up the need for road race credentials for those volunteers
o Some discussion about the Reenactment participants and volunteers as well as how to
distribute the credentials
o The reenactors will have friends and family areas
• 5:05-5:45 Event Updates
o April 17
■ Press Conference-Lex250 Kick Off of April 17-22, 2025 events
• 3 key speakers with a 45 minute time limit
• In front of the statue
■ Ken Burns
• 11:00 press meeting at Cary
• Ticketing -lottery for tickets. Ms. Barry noted that we are working with
Concord to sort this system out
• It is important to remind townspeople that this is WGBH's event and we
are hosting
• Not being streamed or recorded per WGBH
• Mr. Lucent noted that we will need ushers and we should sort this out
■ VO250 Event
• Flash Mob outside of Cary Hall at 5:15
• Doors open at 6:30
• Starts at 7:00
• Rachel Dratch is the MC
• Lexington Youth Commission is inviting past recipients
o April 18 -See notes above in Conventures section
o April 19 -See notes above in Conventures section
o April 21
■ Patriotic Picnic in the Park -Hastings Park
■ Mr. Lucente provided an overview. Tents, National Lancers, music, food, beer
garden, Minutemen, Malin (David Moore), BSO
■ Being sponsored by two Lexington donors
■ Family friendly
• 5:45 Volunteers -Ms. Melanie Lin
o About 110 folks have signed up thus far
o Under the age of 18 -we need waivers signed
o Needs to know how many volunteers are needed for each event
o Some discussion about collaboration with Historical Society-
• Volunteer Training -Ms. Cerise Jalelian talked about Parade training on April 4 and 5. We
will have a volunteer training meeting offline as this might be expanded upon
o Other: Cpt. M. provided some description about Harwell Ave parking
o Mr. John Rossi asked about accessibility (ADA) for parking and bus capability
o JGPR-The transit and ADA information will be in the next posting
o Ms. Julie O'Leary noted that Hanscom could be a good place to source volunteers
• 5:55 Housekeeping
o MEMA Training 3/15/25
■ 9-12 and 2-5 at LexPD Community Room
o Approve 2/12/25 Minutes
■ Approved by roll call vote
o Future Meetings: 3/26/25, 4/2/25, 4/9/25
■ Might be small groups depending on needs
o Decore-Ms. Bebe Fallick
■ Is making bows and she is wondering where to put them
■ Banners will be handing from the posts
■ Decore in Cary Hall such as at the end of aisles of Cary Hall would be the best per Ms.
Dusty Rhodes
■ Mr. Noah Michelson will coordinate with businesses
■ Brookhaven residents, LABBB students are possible ways to produce the decorations
■ Ms. Lin will help coordinate the volunteers
A motion to adjourn was made and approved by a roll call vote at 6:07 p.m.
Next meeting: March 26, 2025 4:30-6:00 p.m.
Respectfully Submitted, Jane Hundley