HomeMy WebLinkAbout2025-12-09 FY2027 Proposed Departmental Budget Presentations - ReleasedSELECT BOARD MEETING
Tuesday, December 9, 2025
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
4:00 PM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1.FY2027 Proposed Budget
Land Use, Housing and Development Presentation 4:00pm
Cary Memorial Library Presentation 5:00pm
Town Clerk's Office Presentation 5:30pm
Department of Public Facilities Presentation 5:45pm
Select Board Presentation 6:45pm
ADJOURN
1.Anticipated Adjournment 7:00pm
Meeting Packet: https://lexington.novusagenda.com/agendapublic/
*Members of the public can attend the meeting from their computer or tablet by clicking on
the following link at the time of the meeting: https://lexingtonma.zoom.us/j/82013535294?
pwd=mGvKYC9PHOT8ByUHHa0a18jNRhRXpf.1
Phone +1 646 876 9923
Meeting ID: 820 1353 5294
Passcode: 848540
An Act Relative to Extending Certain State of Emergency Accommodations:
https://www.mass.gov/the-open-meeting-law
The next Select Board will be held on Monday, December 15, 2025 at 6:30pm via hybrid
participation.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY2027 Proposed Budget
PRESENTER:
Department Presenters
ITEM
NUMBER:
I.1
SUMMARY:
Category: Informing
No vote is requested for this agenda item.
Review preliminary FY2027 budgets
Land Use, Housing and Development Presentation - Carol Kowalski
Cary Memorial Library Presentation - Koren Stembridge
Town Clerk's Office Presentation- Mary de Alderete
Department of Public Facilities Presentation - Mike Cronin
Select Board Presentation - Kim Katzenback
Program Improvement Requests summary document included in packet for teh Board's reference.
SUGGESTED MOTION:
N//a
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/9/2025
ATTACHMENTS:
Description Type
LUHD Presentation Presentation
FY27 LUHD Budget Request Backup Material
FY27 CAry Library Budget Request _Backup Material
FY27 Town Clerk Budget Request_Backup Material
FY27 DPF Budget Request_Backup Material
FY27 Select Board Budget Request Backup Material
FY2027 PIR Summary Backup Material
LAND USE, HOUSING
& DEVELOPMENT
FY27 BUDGET
AGENDA
•Accomplishments
•Benefits of Land Use Housing & Development work
•FY27 Goals
SERVICE & COORDINATION
•Residents, Property owners,
Building community, Business
owners
•Experts on OpenGov online
permitting and Permitting Process
•Board and Committee Support
•Inspectional services
20+ BOARDS & COMMITTEES
•Planning Board
•Zoning Board of Appeals
•Affordable Housing Trust
•Conservation Commission
•Land Acquisition
subcommittee
•Wright Farm
Advisory subcommittee
•Land Stewards
•Greenways Corridor Committee
•Transportation Safety Group
•Housing Partnership Board
•Economic Development Advisory
Committee
•Tourism Committee
•Center Committee
•Cultural District Managing Partners
•Parking Management Group
•Small Business Round Table
•Metropolitan Planning Organization
(MPO) Activities
•Historic District Commission
•Historical Commission
•Neighborhood Conservation
Districts
•Design Advisory Committee
•Commission on Disability
•Bedford/Hartwell 25% Design
Working Group
•Battle Road Scenic Byway
Advisory Committee
INSPECTIONS & PERMITTING FY 2025
Building Number of permits issued : 4,526
Number of Inspections: 8,181
Permit Fees: $4,339,315
SERVICE & COORDINATION
Permitting Roundup
•For staff across the department to
communicate and streamline
Development Review Team (DRT)
•Applicants present development proposals to staff
prior to formal submission
•Ensures coordination, regulatory compliance
•Held 8 for major new construction projects in FY 25
HOUSING FY25
•One new family sized affordable unit constructed in first Special Residential
Development, Meriam Street
•51 new affordable inclusionary units in multi -family development under construction in
FY25
•107 new inclusionary units approved in FY25 (not yet constructed)
•Developer selected for 100% affordable housing on Town-owned land, 591 Lowell Street
•Affordable Housing Trust’s grants to LexHAB; purchase of 3 -bedroom home plus ADU
•Subsidized Housing Inventory 11.07%
•31 Affordable Housing Trust meetings
PLANNING
•August 2024 MassDOT Project Review Committee
approval for 25% design submission, Bedford St./
Hartwell Avenue Complete Streets project.
MassDOT’s 25% Design public hearing anticipated
summer 2026.
•5 definitive subdivision applications (One more
than FY24)
•11 Site Plan Review applications for major new
construction projects
•20 Preliminary Subdivisions filed for zoning freezes
(17 more than FY24)
•5 Zoning Amendments at Annual Town Meeting
•27 Planning Board meetings (4 more than FY24)
•8 site visits with staff & Planning Board members
Planning staff at recent conference
PLANNING (CONTD.)
•TSG had 110 inquires (a 75% increase from FY24’s 63 inquires);
•Major TSG Projects: Worthen Road school zone, Cedar St sidewalk,
bikeway RRFB’s installed, high school site circulation and abutters
meetings
•Metropolitan Planning Organization (Lexington now MAGIC Rep.),
Awarded $1.6M on TIP $ for I-95 interchange study/design
•Awarded $1M for Bedford/Hartwell complete streets project through
MassWorks Grant
PLANNING (CONTD.)
•Transportation Safety Group, 63 requests
•First Bicycle and Pedestrian Plan
•Metropolitan Planning Organization, TIP $
BUILDING & ZONING
•Lexington’s first MBTA Multi-family
project permitted; 312 dwelling units;
with a permit fee of $1.59 million
•Two other MBTA Multi-family projects
permitted; for a total of 40 units
•Lexington passed its own Fossil Fuel
Free bylaw
BUILDING & ZONING (CONTD.)
•92 New Construction permits issued for new
single-family dwellings
•53 Demolition permits issued
•166 Roof mounted photovoltaic systems permits
issued
•1398 Electrical permits issued
•300 Mechanical permits issued
•793 Plumbing permits issued
•435 Gas permits issued
•43 Deck permits issued
ECONOMIC DEVELOPMENT
•$15,000 grant for events; Lexington
Cultural District
•New animated videos at the
Lexington Visitors Center on Paul
Revere’s Ride, Eli Burdoo, Pompey
Fiske, and Prince Estabrook; grant from
MA250.
•Welcomed 112,000 visitors in FY25
at the Visitors Center
•Supported Lex250 for record-
breaking foot traffic and Visitors
Center revenue.
ECONOMIC DEVELOPMENT (CONTD.)
•10 new businesses including Tatte,
Liberty Sweets, Braskem
•Contracted for mural installation and
landscaping along the Minuteman Bikeway.
•New Wayfinding Signage, Bow Street at
the Minuteman Bikeway, East Lexington.
•Lexington Visitors Center recognized
as one of the American Bus Association’s
Best of the Best in travel; featured in the
Destinations Bus Tour Magazine
Conservation
•Over 130 decisions issued: 5 MBTA Multi-family Zoning, 2 ADUs, 20 Demo/New SFH
•202 Public Hearings during 24 Conservation Commission Meetings
•Over 40 administrative staff reviews and approvals of minor projects
•830 inspections
•Supported Planning and Conceptual Design Phase of several town projects, including,
Engineering culvert, drainage, stormwater management improvements, Bicycle and
Pedestrian Plan, Economic Development East Lexington Minuteman Bikeway Landscaping
Improvements, Recreation Facility Improvements, New High School
•Updated & State approval of 3-year extension of the Open Space & Recreation Plan
through May 2033
•Conducted a Land Management and Stewardship Planning process, including public
outreach and engagement, for the Concord Avenue Conservation Area via a $9,000 Judy
Record Grant resulting in Conservation Commission approved Land Management and
Stewardship recommendations
Conservation (Cont.)
•Hosted two Wellness Walks at Parker Meadow and Lower Vine Brook Conservation Area
showcasing the nature and history at these two public conservation lands; hosted an evening “The Moth
Ball” family event with the Global Entomology Coalition at Willard’s Woods for the public to discover
and interact with nighttime insects and bugs; hosted a table at the Farmers Market for Sustainability Day
•Managed over 1,400 acres of conservation land and approximately 60 miles of conservation trails and
dismantled extensive bike jump building and restored conservation damage with the help of three
seasonal land management Interns a Conservation Land Use Ranger.
•Supported GCC Across Lexington new Trail Connection and Boardwalk permitting at Bowman
Park and Arlington Great Meadows
•Stewardship Coordination: over 600 volunteer hours, over 300 boardwalk treads replaced
•Hosted 111 gardeners at Idylwilde Community gardens
•Pollinator Planting Kit Program and Native Plant Nursery Sales: 1,250 plants sold
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Improve online permitting system, speeding up permits and inspections for
contractors and residents.
The Open Gov permit system allows applicants to do much of their work from their
office or home, thereby saving time and money from having to visit the Town
offices.
Support the Planning Staff and Planning Board with amending the zoning bylaw to
reflect the state Accessory Dwelling Unit requirements. This makes it easier to build
by-right accessory dwellings in Lexington.
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Permit, inspect, monitor and ensure code compliance for over one thousand new
residential housing units.
Focus Department resources to support the increased volume of the Planning
Division's construction monitoring and development permitting.
Continue the education and enforcement of the Towns Fossil Fuel Free Bylaw,
adopted in the Spring of 2024 and amended again in 2025, that prohibits/limits the
use of natural gas and propane in new and existing homes and most commercial
buildings.
Assist the Planning Staff and Select Board to continue with their efforts to
implement a stormwater permitting system for all new homes built, and the next
step to include all new home lots so stormwater will not adversely affect neighbors
and town roads.
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Mobilize the Department to advance the Select Board's Goals.
Conduct the design public hearing for the Bedford St/Hartwell Complete Streets
project.
Assist the design consultant in preparing the 75% highway design submission and
complete the wetlands permitting process.
Select a design consultant and contract with MassDOT for the design of safety
improvements at the I-95 & Route 4/225 interchange.
Staff will provide quarterly updates to MPO staff during design to help identification
future TIP funding.
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Review and adjust Conservation Commission fees to offset cost of services.
Obtain Local Approvals from State in order to execute several Conservation
Restrictions on CPA conservation land acquisitions.
With Recreation & Community Programs, implement Ten Year Action Plan, and
apply for eligible State grant opportunities as applicable.
Complete the conservation land management and stewardship prioritized projects,
including annual boardwalk surveys and repairs, invasive species management,
and in-progress CPA funded projects
Plan / acquire open space parcels as prioritized by the Conservation Commission
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Work with applicants of new developments to incorporate various community goals.
Monitor new development projects for compliance with Planning Board approvals.
Seek designation as a Housing Choice Community to have priority for state grants
Implement recommendations of the Bicycle & Pedestrian Plan, including a bicycle and
pedestrian route from the bikeway to the high school and multi-use path on Worthen Rd.
LAND USE HOUSING & DEVELOPMENT FY27 GOALS
Focus on Lexington's Public Art Program and support community events to increase
foot-traffic and commercial activity
Continue to support opportunities to streamline Lexington's Zoning Bylaw to attract
new business
Work with landowners to fill prominent vacancies in Lexington Center, Hartwell Ave,
and East Lexington
Evaluate operational models for Tourism operations, including Destination
Marketing Organization
DETAILED BUDGET PRESENTATIONS
Thank you!
Land Use, Housing and Development Department
Requested Budget
Fiscal Year 2027
Submitted by:
Carol Kowalski, Assistant Town Manager for
Development
Select Board Presentation
December 9, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Mission: The Land Use, Housing and Development Department includes those offices that
administer both land conservation and land development processes for residential, (including
affordable housing), commercial, and community development in Lexington. The staff carries out
this work while protecting the health and safety of residents through local bylaws, regulations,
and statutes in the areas of building and zoning codes, wetland protection, land/site planning,
economic development, and housing. The department was created in 2015 to support the Town
Manager, under the direction of an Assistant Town Manager for Development, by providing
strategic leadership and guidance for the Planning, Economic Development, Building & Zoning,
Conservation, and Housing offices, and by managing land-related negotiations, acquisitions,
agreements, restrictions, leases. The Assistant Town Manager for Development also oversees
the Housing functions of the Department and is the primary liaison with the Regional Housing
Services Office, which monitors Lexington's affordable housing agreements, among other
affordable-housing responsibilities. This consolidated Department structure enables the Town to
further streamline code enforcement, program and policy development, land and resource
protection, and outreach and educational activities related to commercial and residential
development.
Budget Overview: The total All Funds Land Use, Housing and Development FY2027 budget of
$3,280,507 is a $176,190 or 5.68% increase from FY2026. Personal Services are increasing
$178,106, or 7.83% and expenses are increasing $3,415, or 0.42%. The General Fund budget
of $2,603,740 is a $138,504, or 5.62% increase from FY2026, with Compensation increasing
$137,004 or 6.73%, and Expenses increasing $1,500 or 0.35%.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
The Land Use, Housing and Development Department comprises: Administration, Building and
Zoning, Conservation, Planning, Housing and Economic Development. Department staff support
the Planning Board, Conservation Commission, Zoning Board of Appeals, Historic Districts
Commission, Historical Commission, Lexington Center Committee, Economic Development
Advisory Committee, Tourism Committee, Commission on Disability, among others.
The Administration Division provides management oversight and administrative support to all
divisions comprising the Land Use, Housing and Development Department. The Assistant Town
Manager for Development also acts as chief housing staff.
The Building and Zoning Division is responsible for enforcing the State building, electrical,
gas, and plumbing codes, the local zoning bylaw, Historic Districts Regulations, Historical
7000 - Land Use, Housing and Development Department 1
Commission Demolition Delay Bylaw, Opt-in Specialized Stretch Energy Code, and Municipal
Fossil Fuel Free Demonstration Program, State Sanitary Code, and Architectural Access Board
Regulations.
The Conservation Division is responsible for administering and enforcing the State and local
wetland protection codes and the State Stormwater Management Regulations, planning for,
managing, and coordinating stewardship over 1,400 acres of Town-owned conservation land,
and providing outreach and education concerning natural and watershed resources.
The Planning Office supports the Planning Board in the implementation of LexingtonNext,
Comprehensive Plan, the administration of the Subdivision Regulations, the determination of
adequacy of unaccepted streets, the granting of permits for residential development, site plan
review and granting of permits within the CM District, and the review of planned development
district proposals that go to Town Meeting. In addition, the staff engages in short and long-term
planning in regard to growth and development issues in Lexington, being active participants in
various committees dealing with issues of transportation, affordable housing and economic
development, as well as participating in regional and statewide initiatives.
The Economic Development Division works to encourage new investment and to support local
businesses. It serves as a liaison for businesses and works to address business-related issues
from parking to updating land use policy. The Office also works to retain and expand local
businesses by providing information, conducting research, supporting a visitor-based economy,
and leveraging State economic development tools and resources designed to improve the
business environment. The Economic Development Office also supports the visitor-based
economy through tourism marketing and programs such as the Liberty Ride Trolley Tour, the
Battle Green Walking Tours, and the Visitors Center retail operations.
Program Improvement Requests Division Comp.Expenses Benefits Total
Building Inspector Part-Time Building $ 49,390 $ — $ 716 $ 50,106
Mechanical Inspector - Additional Hours Building $ 10,507 $ — $ 152 $ 10,659
Tourism Model Evaluation Econ. Dev.$ — $ 50,000 $ — $ 50,000
Total 7000 by Request $ 59,897 $ 50,000 $ 868 $ 110,765
7000 - Land Use, Housing and Development Department 2
Budget Summary - General Fund
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $(939,193)$(2,405,650)$(447,664)$(156,860)$290,804 (64.96)%
TDM Stabilization Fund $46,000 $46,000 $46,000 $46,000 $0 —%
Center Impr. District Stab. Fund $0 $0 $0 $0 $0 —%
Fees & Charges
Departmental Fees $99,787 $177,370 $90,700 $97,400 $6,700 7.39%
Licenses & Permits $2,977,006 $4,378,157 $2,776,200 $2,617,200 $(159,000)(5.73)%
Total 7100-7400 - General Fund $2,183,600 $2,195,877 $2,465,236 $2,603,740 $138,504 5.62%
Appropriation Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $1,872,366 $1,901,668 $2,034,845 $2,171,849 $137,004 6.73%
Expenses $311,235 $294,209 $430,391 $431,891 $1,500 0.35%
Total 7100-7400 - General Fund $2,183,601 $2,195,877 $2,465,236 $2,603,740 $138,504 5.62%
Level-Service Requests (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 7110 Building & Zoning $614,263 $682,400 $692,169 $734,536 $42,367 6.12%
Total 7120 Administration $462,893 $491,926 $555,676 $603,839 $48,163 8.67%
Total 7130 Conservation $244,968 $197,453 $274,896 $280,545 $5,649 2.05%
Total 7200 Planning $412,865 $382,074 $459,127 $483,778 $24,651 5.37%
Total 7300 Economic Development $448,612 $442,024 $483,368 $501,042 $17,674 3.66%
Total 7100-7400 - General Fund $2,183,601 $2,195,877 $2,465,236 $2,603,740 $138,504 5.62%
Object Code Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages $1,856,941 $1,881,153 $2,000,755 $2,137,759 $137,004 6.85%
Overtime $15,425 $20,515 $34,090 $34,090 $0 —%
Personal Services $1,872,366 $1,901,668 $2,034,845 $2,171,849 $137,004 6.73%
Contractual Services $242,247 $245,184 $369,140 $370,460 $1,320 0.36%
Utilities $8,090 $9,418 $10,181 $10,331 $150 1.47%
Supplies $60,315 $39,096 $49,070 $49,100 $30 0.06%
Small Capital $582 $511 $2,000 $2,000 $0 —%
Expenses $311,234 $294,209 $430,391 $431,891 $1,500 0.35%
Total 7100-7400 - General Fund $2,183,600 $2,195,877 $2,465,236 $2,603,740 $138,504 5.62%
7000 - Land Use, Housing and Development Department 3
Budget Summary - Revolving Funds*
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 —%
Residential Engineering Review Revolving Fund $0 $0 $57,600 $57,600 $0 —%
Wetland Protection Fees $0 $0 $20,290 $20,290 $0 —%
Tourism Revolving Fund $573,945 $513,753 $561,191 $598,877 $37,686 6.72%
Total 7100-7400 - Rev. Funds $573,945 $513,753 $639,081 $676,767 $37,686 5.90%
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Revolving Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
7110 - Residential Engineering Review $0 $0 $57,600 $57,600 $0 —%
Expenses $0 $0 $57,600 $57,600 $0 —%
7130 - Wetland Protection $0 $0 $20,290 $20,290 $0 —%
Compensation $0 $0 $20,290 $20,290 $0 —%
7350 - Tourism $336,350 $481,472 $561,191 $598,877 $37,686 6.72%
Compensation $151,077 $236,741 $220,439 $261,541 $41,102 18.65%
Expenses $185,273 $244,732 $325,000 $326,915 $1,915 0.59%
Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Total 7100-7400 - Rev. Funds $336,350 $481,472 $639,081 $676,767 $37,686 5.90%
*In FY2024, Liberty Ride and Visitors Center Funds merged to create Tourism Revolving Fund
Appropriation Summary (All Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $2,023,443 $2,138,408 $2,275,574 $2,453,680 $178,106 7.83%
Expenses $496,508 $538,940 $812,991 $816,406 $3,415 0.42%
Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Total 7100-7400 - All Funds $2,519,951 $2,677,348 $3,104,317 $3,280,507 $176,190 5.68%
7000 - Land Use, Housing and Development Department 4
Program: 7000 Land Use, Housing and Development Department
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Asst. Town Manager for Development 1 1 1 1
Administrative Assistant 1 1 1 1
Administration Dept Office Manager 1 1 1 1
Administration Dept Assistants 3 3 3 3
Economic Development Director 1 1 1 1
Senior Economic Dev. Coordinator 1 1 1 1
Visitor Center Manager 1 1 1 1
Visitor Center Staff (6PT)4.75 4.75 4.75 4.75
Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Services Coordinator 1 1 1 1
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept. Assistant 1 1 1 1
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.26 0.26 0.26 0.26
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Building Commissioner 1 1 1 1
Asst. Building Commissioner 1 1 1 1
Building Inspector 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspector 1 1 1 1
Mechanical Inspector**—0.57 0.57 0.57
Part-time Building Inspector**0.58 0.21 0.21 0.21
Part-time Plumbing Inspector**0.14 0.07 0.07 0.07
Part-time Electric Inspector**0.24 0.12 0.12 0.12
PT Sealer Weights/Measures***————
Total FTE 28.53 28.54 28.54 28.54
Total FT/PT 22FT/9PT + Seasonal 22FT/10PT + Seasonal 22FT/10PT + Seasonal 22FT/10PT + Seasonal
*In FY2025, a part-time benefited Mechanical Inspector position was created via a program improvement.
**The hours budgeted for part-time inspectors are filled by multiple individuals. In FY2025, part-time hours were reduced to create the Mechanical Inspector position.
***This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount.
7000 - Land Use, Housing and Development Department 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning
Budget Description: The FY2027 Building and Zoning budget request reflects a $42,367, or
6.12% increase from the FY2026 appropriated budget. Compensation is increase by $42,367 or
6.52% due to contractually obligated step increases. Expenses are level-funded by $0 or
0.00%.
Division Goals:
1.Continue to improve and administer the online permitting system, assisting contractors and
residents to obtain their permits and inspections without delays. The Open Gov permit
system requires all building, mechanical, sheet metal, zoning, electrical, plumbing and gas
permits to be applied for electronically. This permitting system allows applicants to do much
of their work from their office or home, thereby saving time and money from having to visit the
Town offices.
2. With the new State law exempting Accessory Dwelling Units from local zoning requirements,
the goal this coming year is to assist the Planning Staff and Planning Board with amending
the zoning bylaw to best reflect the state zoning act and draft a Lexington Bylaw that
conforms to the states requirements. This will make it easier for permitting new, by-right
accessory dwellings in Lexington.
3.Permit, inspect, monitor and ensure code compliance for over one thousand new residential
housing units currently permitted by the Planning Board and in the permitting pipeline. These
new buildings and residential developments will create an enormous workload on inspectors
and will require an extraordinary effort on all to ensure success. This year's budget includes a
Program Improvement Request to create a part time Building Inspector position to provide
adequate inspectional services to insure code compliance on these new homes.
4.Continue the education and enforcement of the Town's Fossil Fuel Free Bylaw, adopted in
the Spring of 2024 and amended again in 2025, that prohibits/limits the use of natural gas
and propane in new and existing homes and most commercial buildings.
5.Assist the Planning Staff and Select Board to continue with their efforts to implement a
stormwater permitting system for all new homes built, regardless of the lot size. In 2023 the
Board added smaller projects that trigger site plan review, and their next steps will be adding
all the new home lots so that stormwater will not adversely affect the neighbors and town
roads
7000 - Land Use, Housing and Development Department 6
Budget Data (by Object Code) - General Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $553,354 $581,816 $575,737 $614,112 $38,375 6.67%
514000 Other Compensation $0 $0 $500 $500 $0 —%
514090 Longevity $1,699 $1,981 $3,400 $3,400 $0 —%
513000 Overtime $6,048 $2,714 $6,590 $6,590 $0 —%
511010 Part-Time Wages $16,461 $64,330 $63,102 $67,094 $3,992 6.33%
Subtotal Compensation $577,562 $650,841 $649,329 $691,696 $42,367 6.52%
520000 Contract Services $12,245 $12,101 $15,000 $15,000 — —%
538080 Printing & Forms $2,180 $322 $880 $880 — —%
530000 Professional Services $4,725 $0 $10,000 $10,000 — —%
538010 Advertising $225 $0 $200 $200 — —%
572000 Mileage $0 $149 $200 $200 — —%
571000 Travel $694 $0 $300 $300 — —%
530040 Sem./Workshops/Conf.$4,900 $4,920 $5,110 $5,110 — —%
534030 Mobile Devices $2,919 $2,944 $3,000 $3,000 — —%
531030 Gasoline/Diesel $2,583 $3,882 $3,000 $3,000 — —%
558000 Supplies $3,860 $1,890 $1,500 $1,500 — —%
573000 Membership/Dues $600 $2,131 $1,400 $1,400 — —%
558010 Clothing & Safety Equipment $1,762 $3,091 $2,250 $2,250 — —%
Subtotal Expenses $36,693 $31,559 $42,840 $42,840 $0 —%
Total 7110 Building & Zoning $614,255 $682,400 $692,169 $734,536 $42,367 6.12%
Budget Data (by Object Code) - Revolving Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
530000 Professional Services $0 $0 $57,600 $57,600 $0 —%
542000 Office Supplies $0 $0 $0 $0 $0 —%
Subtotal Residential Engineering Review Revolving Fund
$0 $0 $57,600 $57,600 $0 —%
Total 7110 B&Z (All Funds)$614,263 $682,400 $749,769 $792,136 $42,367 5.65%
7000 - Land Use, Housing and Development Department 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Asst. Bldg. Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspector 1 1 1 1
Mechanical Inspector*—0.57 0.57 0.57
Part-time Building Inspector**0.58 0.21 0.21 0.21
Part-time Plumbing Inspector**0.14 0.07 0.07 0.07
Part-time Electric Inspector**0.24 0.12 0.12 0.12
Part-time Sealer of Weights and Measures***————
Total FTE 6.96 6.97 6.97 6.97
Total FT/PT 6FT/3PT 6FT/4PT 6FT/4PT 6FT/4PT
*In FY2025, a part-time benefited Mechanical Inspector position was created via a program improvement.
**The hours budgeted for part-time inspectors are filled by multiple individuals. In FY2025, part-time hours were reduced to create the Mechanical Inspector position.
***This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount.
7000 - Land Use, Housing and Development Department 8
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7120 Administration Element: 7120 Administration
Budget Description: The FY2027 Administration budget reflects a $48,163, or 8.67%, increase
from the FY2026 budget. This reflects an increase of $46,663 or 9.45% in compensation for
step increases, and an increase of $1,500 or 2.42% in expenses to update and clarify board/
committee procedures for permit review.
Division Goals:
1.Mobilize the Department to advance the Select Board's Goals.
2. Conduct the design public hearing and respond to comments for the Bedford & Hartwell
Roadway Reconstruction project. Assist the design consultant in the preparation of the 75%
highway design submission and complete the necessary wetlands permitting process.
3.Select a design consultant and execute a contract with MassDOT for the design of safety
improvements at the I-95 & Route 4/225 interchange. Funding for this project component was
awarded through the FY2026 Project Design Pilot by the Boston MPO. Staff to provide
quarterly updates to MPO staff while the design is underway to facilitate identification of
future TIP funding.
4.Focus Department resources to support the increased volume of the Planning Division's
construction monitoring and development permitting.
7000 - Land Use, Housing and Development Department 13
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $432,927 $450,010 $480,615 $527,278 $46,663 9.71%
514090 Longevity $10 $125 $0 $0 $0 —%
513000 Overtime $5,750 $7,496 $13,161 $13,161 $0 —%
Subtotal Compensation $438,687 $457,631 $493,776 $540,439 $46,663 9.45%
520000 Contract Services $0 $2,500 $5,000 $5,000 $0 —%
538080 Printing & Forms $532 $2,483 $4,500 $4,500 $0 —%
530000 Professional Services $1,000 $9,800 $10,500 $12,000 $1,500 14.29%
538010 Advertising $725 $381 $2,500 $2,500 $0 —%
527030 Lease Agreements $3,870 $5,171 $8,000 $8,000 $0 —%
572000 Mileage $0 $404 $700 $700 $0 —%
530060 Prof Dev & Training $4,660 $5,694 $8,000 $8,000 $0 —%
571000 Travel $554 $166 $7,000 $7,000 $0 —%
530040 Sem./Workshops/Conf.$2,433 $2,225 $3,000 $3,000 $0 —%
534030 Mobile Devices $745 $63 $700 $700 $0 —%
542000 Office Supplies $7,474 $2,752 $8,000 $8,000 $0 —%
558000 Supplies $0 $11 $1,000 $1,000 $0 —%
573000 Membership/Dues $2,215 $2,646 $3,000 $3,000 $0 —%
Subtotal Expenses $24,208 $34,296 $61,900 $63,400 $1,500 2.42%
Total 7120 Administration $462,895 $491,927 $555,676 $603,839 $48,163 8.67%
7000 - Land Use, Housing and Development Department 14
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7120 Administration Element: 7120 Administration
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Asst. Town Manager for Development 1 1 1 1
Administrative Assistant 1 1 1 1
Office Manager 1 1 1 1
Department Assistants 3 3 3 3
Total FTE 6 6 6 6
Total FT/PT 6 FT 6 FT 6 FT 6 FT
7000 - Land Use, Housing and Development Department 15
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7130 Conservation Element: 7130 Conservation
Budget Description: The requested Conservation FY2027 General Fund budget reflects an
increase of $5,649 or 2.05%, from FY2026. This includes a $5,649 or 2.32% increase in
compensation due to step increases.
Expenses reflect a level-funded request.
Division Goals:
1.Conduct a review of Conservation Commission fees and adjust accordingly to bring in
additional revenue to offset cost of services.
2.Obtain Local Approvals from State in order to execute longstanding Conservation
Restrictions between Town, CLC, and State for CPA conservation land acquisitions.
3.Implement recommendations of the extended Ten Year Action Plan of the 2023 Open Space
and Recreation Plan in collaboration with Recreation and Community Programs and other
applicable staff, boards,committees, and community stakeholders and apply for eligible State
grant opportunities as applicable.
4.Continue to complete the numerous conservation land management and stewardship
prioritized projects, including annual boardwalk surveys and repairs, invasive species
management, and in progress CPA funded projects (Wright Farm, Cotton Farm/Community
Center Trail Connector, Rangeway/Simonds Brook Trail Realignment)
5.Plan for and acquire open space parcels as prioritized by the Conservation Commission.
7000 - Land Use, Housing and Development Department 16
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $190,949 $139,396 $197,491 $201,218 $3,727 1.89%
513000 Overtime $235 $465 $3,200 $3,200 $0 —%
514090 Longevity $1,494 $1,500 $1,500 $1,800 $300 20.00%
511010 Part-Time Wages $17,497 $19,425 $18,494 $20,116 $1,622 8.77%
512000 Seasonal Part-Time $11,216 $17,734 $23,250 $23,250 $0 —%
Subtotal Compensation $221,391 $178,520 $243,935 $249,584 $5,649 2.32%
520000 Contract Services $14,560 $7,956 $14,500 $14,500 $0 —%
538080 Printing & Forms $240 $0 $300 $150 $(150)(50.00)%
530000 Professional Services $1,250 $3,341 $5,000 $5,000 $0 —%
538010 Advertising $0 $767 $250 $250 $0 —%
572000 Mileage $0 $263 $1,000 $1,000 $0 —%
542020 Postage & Mailing $29 $0 $50 $50 $0 —%
530040 Sem./Workshops/Conf.$85 $725 $1,000 $1,000 $0 —%
521000 Utilities $374 $250 $300 $300 $0 —%
531000 Water/Sewer $246 $588 $900 $900 $0 —%
534030 Mobile Devices $600 $625 $1,360 $1,360 $0 —%
531030 Gasoline/Diesel $204 $646 $501 $651 $150 29.94%
558000 Supplies $4,744 $1,995 $3,500 $3,500 $0 —%
573000 Membership/Dues $1,245 $1,242 $1,350 $1,350 $0 —%
558010 Clothing & Safety Equipment $0 $536 $950 $950 $0 —%
553060 Tools/Lumber/Hardware $0 $0 $0 $0 $0 —%
Subtotal Expenses $23,577 $18,934 $30,961 $30,961 $0 —%
Total 7130 Conservation $244,968 $197,454 $274,896 $280,545 $5,649 2.05%
7000 - Land Use, Housing and Development Department 17
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7130 Conservation Element: 7130 Conservation
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.26 0.26 0.26 0.26
Conservation Regulatory Assistant*————
Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal
Total FTE 2.26 2.26 2.26 2.26
Total FT/PT 2FT/1PT + Seasonals 2FT/1PT + Seasonals 2FT/1PT + Seasonals 2FT/1PT + Seasonals
*In FY2025, a part-time seasonal non-benefited Conservation Regulatory Assistant position was created via a program improvement. This position will be funded by wetland protection fees passed through from the State.
7000 - Land Use, Housing and Development Department 18
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7200 Planning Element: 7200 Planning
Budget Description: The proposed FY2027 budget for the Planning Office increases $24,651,
or 5.37% from FY2026. Compensation increase $24,651, or 6.85%, for step increases.
Expenses are level-funded from FY2026 by $0 or 0.00%. Contract services remains at $82,000
with the majority of that going towards the Regional Housing Services Office (RHSO) for
monitoring of existing affordable housing and anticipated additional work associated with new
housing developments. The RHSO's workload has been increasing over the last couple of years
with additional reviews during the Planning Board's application permit process for projects
involving affordable housing units and review of the regulatory documentation during the
construction and occupancy phases for new housing.
Division Goals:
1.Work with applicants and property owners of new developments to incorporate various
community goals.
2.Monitor new development projects during construction for compliance with Planning
Board approvals.
3.Apply to become designated as a Housing Choice Community to gain priority for various
environmental and infrastructure state grant programs.
4.Propose zoning amendments consistent with the objectives in the Lexington NEXT
Comprehensive Plan and as necessary to achieve compliance with state laws.
5.Advance and advocate for the Bedford Street & Hartwell Avenue Complete Streets
Reconstruction project.
7000 - Land Use, Housing and Development Department 19
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $359,396 $327,731 $351,685 $376,336 $24,651 7.01%
513000 Overtime $3,392 $5,650 $8,102 $8,102 $0 —%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Subtotal Compensation $362,788 $333,381 $359,787 $384,438 $24,651 6.85%
520000 Contract Services $43,679 $40,794 $82,000 $82,000 $0 —%
538080 Printing & Forms $800 $583 $800 $800 $0 —%
530000 Professional Services $0 $410 $6,000 $6,000 $0 —%
538010 Advertising $1,568 $3,224 $1,600 $870 $(730)(45.63)%
538060 Catering/Meals $95 $117 $600 $600 $0 —%
572000 Mileage $642 $283 $800 $900 $100 12.50%
578010 Binding & Archiving $0 $0 $50 $50 $0 —%
571000 Travel $464 $460 $2,000 $2,000 $0 —%
530040 Sem./Workshops/Conf.$1,384 $1,464 $2,500 $3,100 $600 24.00%
534030 Mobile Devices $420 $420 $420 $420 $0 —%
542000 Office Supplies $564 $462 $1,200 $1,000 $(200)(16.67)%
542020 Postage & Mailing $0 $0 $100 $100 $0 —%
573000 Membership/Dues $462 $476 $1,200 $1,500 $300 25.00%
551030 Books $0 $0 $70 $0 $(70)(100.00)%
Subtotal Expenses $50,078 $48,693 $99,340 $99,340 $0 —%
Total 7210 Planning $412,866 $382,074 $459,127 $483,778 $24,651 5.37%
7000 - Land Use, Housing and Development Department 20
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7200 Planning Element: 7200 Planning
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Administrative Assistant 1 1 1 1
Total FTE 4 4 4 4
Total FT/PT 4 FT 4 FT 4 FT 4 FT
7000 - Land Use, Housing and Development Department 21
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7300 Economic Development
Mission: The Economic Development Office (EDO) implements the Town's economic
development goals set out by the Select Board and focuses its efforts to support businesses,
workers, and an improved quality of life. The Economic Development Office staff also serves as
a liaison for developers and new tenants going through the zoning and permitting processes. In
addition, the Economic Development Office works to leverage economic opportunities from
tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle
Green Guides program. Sharing our role in American history attracts many thousands of visitors
to Lexington each year, these visitors help to support our local businesses, contributing to our
community's overall economic sustainability.
Budget Overview: The Economic Development budget includes: 1) the Economic
Development Office, and 2) the Tourism Revolving Fund.
The FY2027 All Funds Economic Development Office budget reflects a $55,360 or 5.30%
increase which is primarily driven by increases in the Tourism Revolving Fund.
Program Improvement Requests Comp.Expenses Benefits Total
Tourism Model Evaluation $ — $ 50,000 $ — $ 50,000
Total 7300 by Request $ — $ 50,000 $ — $ 50,000
7000 - Land Use, Housing and Development Department 22
Budget Summary - General Fund
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $402,612 $396,024 $437,368 $455,042 $17,674 4.04%
TDM Stabilization Fund $46,000 $46,000 $46,000 $46,000 $0 —%
Total 7300 - General Fund $448,612 $442,024 $483,368 $501,042 $17,674 3.66%
Appropriation Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $271,938 $281,296 $288,018 $305,692 $17,674 6.14%
Expenses $176,674 $160,728 $195,350 $195,350 $0 —%
Total 7300 - General Fund $448,612 $442,024 $483,368 $501,042 $17,674 3.66%
Program Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
7310 Economic Development Office $448,612 $442,024 $483,368 $501,042 $17,674 3.66%
Total 7300 - General Fund $448,612 $442,024 $483,368 $501,042 $17,674 3.66%
Object Code Summary (General Fund)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages $271,938 $277,106 $284,981 $302,655 $17,674 6.20%
Overtime $0 $4,190 $3,037 $3,037 $0 —%
Personal Services $271,938 $281,296 $288,018 $305,692 $17,674 6.14%
Contractual Services $138,702 $138,352 $169,800 $169,800 $0 —%
Utilities $0 $0 $0 $0 $0 —%
Supplies $37,389 $21,864 $23,550 $23,550 $0 —%
Small Capital $582 $511 $2,000 $2,000 $0 —%
Expenses $176,673 $160,727 $195,350 $195,350 $0 —%
Total 7300 - General Fund $448,611 $442,023 $483,368 $501,042 $17,674 3.66%
7000 - Land Use, Housing and Development Department 23
Budget Summary - Revolving Funds*
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 —%
Tourism Revolving Fund $573,945 $513,753 $561,191 $598,877 $37,686 6.72%
Total 7300 - Revolving Funds $0 $0 $561,191 $598,877 $37,686 6.72%
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriations Summary (Revolving Funds)
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
7350 Tourism Rev. Fund*$336,350 $481,472 $561,191 $598,877 $37,686 6.72%
Compensation $151,077 $236,741 $220,439 $261,541 $41,102 18.65%
Expenses $185,273 $244,732 $325,000 $326,915 $1,915 0.59%
Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Total 7300 - Revolving Funds $336,350 $481,472 $561,191 $598,877 $37,686 6.72%
Appropriations Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $423,015 $518,036 $508,457 $567,233 $58,776 11.56%
Expenses $361,946 $405,459 $520,350 $522,265 $1,915 0.37%
Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Total 7300 - All Funds $784,961 $923,495 $1,044,559 $1,099,919 $55,360 5.30%
7000 - Land Use, Housing and Development Department 24
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7300 Economic Development
Authorized/Appropriated Staffing
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Economic Development Director 1 1 1 1
Senior Economic Development Coordinator 1 1 1 1
Economic Development Intern Seasonal Seasonal Seasonal Seasonal
Visitor Center Manager 1 1 1 1
Visitor Center Assistant Manager 0.56 0.56 0.56 0.56
Tour Services Coordinator 1 1 1 1
Visitor Center Staff 4.75 4.75 4.75 4.75
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Total FTE 9.31 9.31 9.31 9.31
Total FT/PT 4FT/7PT + Seasonal 4FT/7PT + Seasonal 4FT/7PT + Seasonal 4FT/7PT + Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff (1 works full-time and 6 work part-time) and seasonal workers from April to October.
7000 - Land Use, Housing and Development Department 25
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7300 Economic Development Element: 7110 Econ. Dev. Office
Budget Description: The Economic Development Office (EDO) fosters the growth of the
Town's commercial sector. Staff work to develop, coordinate, and implement economic and land use policies and programs in concert with the Town's economic development goals as set by the
Select Board. Staff offer one-on-one assistance to businesses, both existing and new, through
initial inquiry, site selection, permitting, and ongoing operations. Additionally, Economic
Development staff coordinate with state organizations to support business retention and
expansion. The EDO also oversees the Lexington Visitors Center, Liberty Ride Trolley Tour, and
Battle Green Guide programs designed to share Lexington's role in the American Revolutionary
story and support the local visitor-based economy.
FY2027 budget for the EDO is increasing by $17,674 or 3.66%. Compensation increases by
$17,674 or 6.14%, which reflects step increases.
Expenses level-funded by $0 or 0.00%.
Division Goals:
1.Focus on Lexington's Public Art Program and support community events to increase foot-
traffic and commercial activity;
2.Continue to work with committees on streamlining Lexington's Zoning Bylaw for attracting
new users;
3.Work on filling prominent vacancies in Lexington Center, Hartwell Ave, and East Lexington;
4.Evaluate operations models for Tourism operations, including Destination Marketing
Organization
7000 - Land Use, Housing and Development Department 26
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $269,425 $272,835 $279,981 $297,655 $17,674 6.31%
513000 Overtime $0 $4,190 $3,037 $3,037 $0 —%
514000 Other Compensation $0 $0 $0 $—$0 —%
512000 Seasonal Part-Time $2,513 $4,272 $5,000 $5,000 $0 —%
Subtotal Compensation $271,938 $281,297 $288,018 $305,692 $17,674 6.14%
520000 Contract Services $50,000 $50,000 $50,000 $50,000 $0 —%
538080 Printing & Forms $5,314 $3,963 $5,500 $5,500 $0 —%
530000 Professional Services $9,784 $4,760 $15,000 $15,000 $0 —%
538010 Advertising $4,554 $2,800 $4,500 $4,500 $0 —%
538090 Marketing $56,139 $72,720 $75,000 $75,000 $0 —%
572000 Mileage $0 $0 $200 $200 $0 —%
542020 Postage & Mailing $0 $92 $500 $500 $0 —%
530060 Prof Dev & Training $3,583 $153 $4,000 $4,000 $0 —%
571000 Travel $3,678 $501 $7,000 $7,000 $0 —%
530040 Sem./Workshops/Conf.$5,206 $2,476 $7,500 $7,500 $0 —%
534030 Mobile Devices $444 $888 $600 $600 $0 —%
558000 Supplies $20,184 $18 $0 $0 $0 —%
542000 Office Supplies $1,508 $981 $1,550 $1,550 $0 —%
573000 Membership/Dues $13,967 $13,062 $20,000 $20,000 $0 —%
542040 Office Equipment $582 $511 $2,000 $2,000 $0 —%
578000 Misc. Expenses $1,730 $7,804 $2,000 $2,000 $0 —%
Subtotal Expenses $176,673 $160,729 $195,350 $195,350 $0 —%
Total 7310 Economic Development Office $448,611 $442,026 $483,368 $501,042 $17,674 3.66%
7000 - Land Use, Housing and Development Department 27
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 7000 Land Use, Housing and Development Department
Subprogram: 7300 Economic Development Element: 7350 Tourism
Budget Description: The Tourism Revolving Fund generates revenue from the sale of gift shop
merchandise, ticketed walking tours on the Lexington Battle Green, and sales for the Liberty Ride Trolley Tour and other guided charter tours. This operation is overseen by the Visitors
Center Manager, part-time Assistant Manager, and the Tour Services Coordinator. Funding pays
for merchandise, sales tax, and salaries of Assistant Visitors Center Manager, Tour Services
Coordinator, and roughly 45-50 seasonal staff members, including our Battle Green Guides and
Tourism Advisors.
In FY2024, the Tourism Revolving Fund was created by merging the Lexington Visitors Center
Revolving Fund and the Liberty Ride Revolving Fund. Previously, both funds operated as
independent revolving funds.
The new Lexington Visitors Center opened in July 2020, serving as the Town's featured gateway
for welcoming visitors and residents and orienting them on places to eat, shop, and enjoy. The Lexington Visitors Center is visited by approximately 120,000 people per year who seek to learn
more about Lexington’s history. This program allows Lexington to promote its many tourism
assets and allows visitors to utilize the Town's commercial amenities.
For over two decades, the town has offered the Liberty Ride Trolley tour for visitors. During
COVID-19, the service had a reduction in service to four days a week with two tours a day. ARPA
funding supported an increase in trolley service starting in April of 2025 to seven days, 3 tours
per day through most of FY2026.
After the conclusion of FY2025, the Tourism Revolving Fund has ended in a surplus due to
strong merchandise sales and increased participation in programming as a result of Lexington’s
250th celebrations. As of August of FY2026, the Tourism Revolving Fund has exceeded its
revenue benchmarks compared to FY2025 year-over-year. This increase is traced to several
national and international marketing campaigns and sale of merchandise.
The FY2027 Tourism Revolving Fund request is $598,877 which reflects an increase of $37,686
or 6.72% from FY2026. Compensation is increasing by $41,102 or 18.65%, due to step
increases. Expenses are increasing by $1,915 or 0.59% due to a decrease in merchandise and
guide needs post-Lex250, offsetting an increase in the Liberty Ride contract. Starting in FY026,
Sales Tax is broken out on its own line; this was formerly budget under Supplies. The
Comptroller's Office has also created additional accounts within the Tourism Revolving Fund for
greater transparency and financial tracking. Benefits costs are projected to decrease by
$(5,331), or (33.84)% due to actual usage compared to budget.
Division Goals:
7000 - Land Use, Housing and Development Department 28
1.Design and implement new tours, services, and partnerships that explore different facets of
Lexington's history and offerings to add more experiences for a tourist in Lexington;
2.Implement new programs and equipment to enhance the experiences of tour offerings.
3.Seek to provide professional development opportunities to staff to build confidence, customer
service and cohesion.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $39,947 $69,643 $73,814 $77,925 $4,111 5.57%
513000 Overtime $0 $713 $0 $0 $0 —%
514000 Battle Green Charter $213 $2,013 $0 $0 $0 —%
512000 Liberty Ride Seasonal $89,525 $137,895 $37,800 $27,000 $(10,800)(28.57)%
512000 Visitors Center Seasonal $15,168 $18,542 $89,918 $127,516 $37,598 41.81%
514000 Battle Green Guides $6,225 $7,935 $18,907 $29,100 $10,193 53.91%
Subtotal Compensation $151,078 $236,741 $220,439 $261,541 $41,102 18.65%
542000 Office Supplies $10,301 $35,004 $400 $800 $400 100.00%
558000 Merchandise $84,681 $139,430 $200,000 $150,000 $(50,000)(25.00)%
578000 Sales Tax $0 $0 $5,000 $14,000 $9,000 180.00%
520000 Contract Services $90,290 $70,298 $115,000 $150,000 $35,000 30.43%
530000 Prof Services $0 $0 $0 $500 $500 —%
530040 Conferences $0 $0 $500 $6,000 $5,500 1100.00%
534030 Mobile Devices $0 $0 $400 $815 $415 103.75%
538010 Advertising $0 $0 $100 $100 $0 —%
538080 Printing/Forms $0 $0 $100 $200 $100 100.00%
542000 Supplies $0 $0 $2,000 $2,000 $0 —%
571000 Travel $0 $0 $1,500 $2,500 $1,000 66.67%
Subtotal Expenses $185,272 $244,732 $325,000 $326,915 $1,915 0.59%
519080 Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Subtotal Benefits $0 $0 $15,752 $10,421 $(5,331)(33.84)%
Total 7330 Tourism Revolving $336,350 $481,473 $561,191 $598,877 $37,686 6.72%
Budget Data (by Object Code) - ARPA Support
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
468000 Merchandise $36,678 $34,039 $0 $0 $0 —%
468000 Liberty Ride $0 $89,495 $0 $0 $0 —%
Subtotal Expenses $36,678 $123,534 $0 $0 $0 —%
Total 7330 Tourism Rev. (All Funds)$373,028 $605,007 $561,191 $598,877 $37,686 6.72%
7000 - Land Use, Housing and Development Department 29
Land Use, Housing and Development Department
Program Improvement Requests
Fiscal Year 2027
Submitted by:
Carol Kowalski, Assistant Town Manager for
Development
FY2027 Program Improvement Request # 1 of 2
Department:Land Use, Housing and Development
Division:Building and Zoning
Element:7110- Building and Zoning
PIR Title:Building Inspector Part-Time
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages 0.54 $ 49,390 $ 49,390
511010 Part-Time Wages $ — $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.54 $ — $ 49,390 $ 49,390
Benefits
Benefits Eligible?0 $ 716 $ 716
Expenses
$ —
$ —
$ —
Total Expenses $ — $ — $ —
Purpose/Description of Request:
The Building and Zoning Department is requesting ongoing funding for a part-time, non-
benefited Building Inspector.
A 19-hour/week non-benefitted position would be responsible for performing required building
inspections for residential and multi-family developments, ensuring compliance with state
building code and local regulations.
Each new dwelling unit requires about 4 inspections to reach occupancy. Approved and pending
projects (1,300+ units) will require over 4,000 inspections in the next several years.
Service Implication:
Current staff are fully deployed managing existing workloads. New laws and projects—including
the ADU State Law, new energy codes, the Fossil Fuel Free Bylaw, and the upcoming Lexington
High School project—will further increase inspection demands.
The surge in development is a direct result of State and local zoning changes. Without additional
staffing, the Town risks delays in permitting and occupancy, as well as potential impacts to code
enforcement and safety oversight.
7000 - Land Use, Housing and Development Department 9
The position will ensure that: all new units are inspected promptly and thoroughly, supporting
public safety, accessibility, and compliance; the Town sustains timely issuance of Certificates of
Occupancy, supporting both residents and developers; existing staff are not diverted from
ongoing code enforcement, permitting, and inspections of existing residential and commercial
properties; and Lexington remains responsive to the community’s expectations for safe and
sustainable housing growth.
7000 - Land Use, Housing and Development Department 10
FY2027 Program Improvement Request # 2 of 2
Department:Land Use, Housing and Development
Division:Building and Zoning
Element:7110- Building and Zoning
PIR Title:Mechanical Inspector - Additional Hours
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages 0.14 $ 10,507 $ 10,507
511010 Part-Time Wages $ — $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.14 $ — $ 10,507 $ 10,507
Benefits
Benefits Eligible?0 $ 152 $ 152
Expenses
$ —
$ —
$ —
Total Expenses $ — $ — $ —
Purpose/Description of Request:
The Building and Zoning Department is requesting ongoing funding to increase the existing part-
time benefited mechanical inspector position from 20 hours to 25 hours per week.
In fiscal year 2025 the Town created the part-time benefited position of Mechanical Inspector at
20 hours/week. However, after about a year and a half, we have found out that 20 hours is not
enough time in the week to complete required plan reviews and inspections with an increase in
permit applications and the rate of development in town. In the past three years, the department
has issued almost 1,000 mechanical permits.
The Mechanical Inspector performs inspections of buildings and reviews construction plans to
ensure compliance with Massachusetts Sheet Metal, Mechanical, Energy and Building Codes,
along with compliance with town bylaws.
Service Implication:
If additional funding is not approved, the department will be required to manage inspections
within existing staffing levels. Demand is expected to outpace current inspectional capacity,
which may threaten quality of inspections. Funding of additional hours will continue to provide
the benefit to the applicants who pay the fee for the services. The real benefits of a good,
7000 - Land Use, Housing and Development Department 11
thorough plan review and inspection process is the building occupants. If we fail to achieve
perfection in the design and installation of mechanical installations, we may compromise health
and safety, energy efficiency, and environmental responsibility.
7000 - Land Use, Housing and Development Department 12
FY2027 Program Improvement Request # 1 of 1
Department:Land Use, Housing and Development
Division:7300 - Economic Development
PIR Title:Tourism Model Evaluation
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible?$ — $ —
Expenses
$ —
530000 Professional Services $ 50,000 $ — $ 50,000
$ —
Total Expenses $ 50,000 $ — $ 50,000
Purpose/Description of Request:
The Economic Development Office is requesting one-time funding for professional services to
evaluate Lexington's tourism model.
In FY2025, the Lexington Economic Development Office solicited requests for information
regarding the evaluation of Lexington's tourism economy. This information included budgetary
parameters. After evaluating the cost of moving into the next phase of the project, the Economic
Development Office is seeking this one-time PIR to fund the cost of a consultant to research and
evaluate other tourism models in the State to enhance the existing Lexington Tourism
Operations Model, and how it can be sustainable through the future.
Service Implication:
The anticipated PIR will provide a deliverable in the form of a ten year plan which will offer recommendations on how to enhance and sustain Lexington's tourism economy. The plan will
include operating and programmatic measures which may explore new tourism models and
assets that Lexington can utilize. The forecasted service implication of instituting these
measures will allow for increased revenue to the Tourism Revolving Fund, which can support
new programming and tours.
7000 - Land Use, Housing and Development Department 30
Town of Lexington, Massachusetts
Fiscal Year 2027
Land Use, Housing and Development
Department
Capital Requests
Land Use, Housing & Development Department
FY2027-31 Capital Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5023 Transportation Mitigation $ 80,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
General Fund, Transportation Network Co. (TNC) fees, Traffic Mitigation Stabilization Fund
Total Land Use Capital Programs $ 80,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
LU-27-1 Bike-Ped Implementation: MMBW to LHS $ 180,000 $ 330,000 $ 1,040,000 $ — $ —
Traffic Mitigation Stabilization Fund, General Fund
LU-27-2 Townwide Bicycle and Pedestrian Plan
Implementation $ 100,000 $ 1,100,000 TBD TBD TBD
Traffic Mitigation Stabilization Fund, General Fund
Total Land Use Capital Projects $ 280,000 $ 1,430,000 $ 1,040,000 TBD TBD
ID#CPA Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
LU-CPA-1 Wright Farm Barn Preservation and
Rehabilitation (Step 3)$ — $ — TBD $ — TBD CPA
LU-CPA-2 Cotton Farm/Community Center Connector $ — $ — TBD $ — $ — CPA
LU-CPA-3 Land Acquisition TBD TBD TBD TBD TBD CPA
Total Land Use CPA Projects $ — TBD TBD TBD TBD
Town of Lexington - FY2027-31 Capital Program Investment
Land Use - Page 1 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Land Use, Housing & Development
Department
Capital Project Submission
Town of Lexington - FY2027-31 Capital Program Investment
Land Use - Page 2 Printed November 26, 2025
Land Use, Housing & Development Department
FY2027-31 Capital Program Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5023 Transportation Mitigation $ 80,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
General Fund, Transportation Network Co. (TNC) fees, Traffic Mitigation Stabilization Fund
Total Land Use Capital Programs $ 80,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
Town of Lexington - FY2027-31 Capital Program Investment
Land Use - Page 3 Printed November 26, 2025
Program Name:Transportation Mitigation Date:10/2/2025
Program ID:5023 Department:Land Use, Housing & Development Department Revised:
Submitted by:Meghan Roche Phone:781-689-4563 Email:mmcnamara@lexingtonma.gov
Description of Capital Program:
FY2027 - $80,000
This capital request supports the ongoing work of the Transportation Safety Group (TSG). TSG is staffed by the
Planning Office, Engineering Division, Transportation Services, and the School and Police Departments. These
funds will be used to evaluate as well as fund the design/construction of small-scale safety related projects. TSG
receives multiple safety requests with an increase in the number of requests year over year, and anticipates this need
to be ongoing.
Traffic and poor driver behavior has surpassed the "normal" we saw pre-covid. TSG receives many requests to
mitigate speeds and traffic volumes. Consequently, TSG has increased their traffic and safety mitigation efforts. In
addition, the Town-wide Bicycle and Pedestrian Plan is now complete and will help guide decisions as well as
support grant applications. It is anticipated that funds will be needed for on-call engineering services to quickly
address safety requests and prepare grant applications, and design and implement small mitigation projects.
This request includes a transfer of the annual Transportation Network Company (TNC) Annual Allocation into the
Transportation Mitigation fund. Transportation Network Companies such as Uber and Lyft pay a $0.40 surcharge
per ride. Half of that ($0.20) comes back to the community where the ride originated. Lexington's 2024 portion is
$22,950.20. The total number of rides that originated in Lexington in 2024 was 229,502 which has officially
surpassed pre-pandemic ridership. This TNC money is to be used to fund projects and programs that support
alternative modes of transportation.
Goals of Capital Program:
Transportation safety is critical to Lexington's high quality of life. Investigating potential problems, ensuring
compliance with current standards and best practices help to ensure that residents are safe driving, biking, or
walking. Allocation of these funds will allow TSG to evaluate and, in certain cases, be able to implement safety
measures in a short timeframe. Rather than identify and recommend improvements that would be programmed as
part of a larger operations and maintenance project, these funds can be utilized to address identified safety issues in
a more timely manner.
This request is also part of the response to Town Meeting's adoption of Article 45 in 2015. Article 45 prioritized
townwide pedestrian and cyclist safety improvements, requests for which comprise the bulk of TSG's requests.
Impact if Not Maintained:
Transportation safety issues are of high importance to Lexington residents. If not funded, the Transportation Safety
Group will be unable to investigate, analyze, or implement many of the requests in a timely manner. In addition,
without having access to on-call engineering services we may miss available grant opportunities.
Town of Lexington - FY2027-31 Capital Program Investment
Land Use - Page 4 Printed November 26, 2025
Major Spending over Past 5 Years:
On-call Engineering Services for:
•Surveyed at Revere and Hancock
•Conducted Speed Survey on Lincoln Street
•Conducted Speed Survey on Marrett Road
•Partially funded the Town-wide Bicycle and Pedestrian Plan
•Partially funded Vision Zero Plan
•Purchased stealth radar speed counter to accurately assess speed concerns and traffic calming
requests
•Construction of a pedestrian ramp and crosswalk at Wood/Hartwell intersection
•Worthen Road school zone flashing beacons
Work Currently Underway:
•Engineering Services to implement stop regulation at Muzzey / Forest intersection
•Engineering Services to realign/sign lanes at the Waltham / Worthen intersection
•"No Turn on Red" Pilot project at Mass Ave/Maple Street intersection
•Walnut Street traffic calming assessment
Planned Spending for Next 5 Years:
•On-call engineering services to address safety requests and to apply to MassDOT to reduce certain
regulatory speed limits.
•Quick designs for MassDOT grant opportunities
•Design services for projects highlighted in Bicycle Pedestrian Plan
•Evaluation and recommendation for stop control measures at various intersections
Basis for Cost Projections:
Cost projections are based on prior project and studies.
Stakeholders:
All residents of, employers in, and visitors to Lexington.
Sustainability & Resilience:
Roadway safety is a prominent concern and is often the reason why residents don't walk or bicycle more. Making
our roads, crosswalks, and sidewalks safer encourages residents and visitors to walk, bike, or take transit. This
proposed spending directly supports Climate Action and Resilience Plan's (2023) vision: Promoting low-carbon
transportation modes while ensuring a safe, accessible, and connected transportation network. More specifically
TSG's efforts are directly working towards the Plan's Transportation and Mobility Goal 1: Lexington residents take
fewer car trips because there are sustainable and accessible mobility options for all ages and abilities by making
residents and visitors feel safe walking and biking within Lexington's transportation network.
Operating Budget Impact:
No impact on the Operating Budget. These funds will be used for studies and potential small construction projects.
Funding Source:General Fund, Transportation Network Co. (TNC) fees, Traffic Mitigation Stabilization Fund
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 5 Printed November 26, 2025
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12V $ 100,000 $ 99,835 $ — $ — $ 165
2018/16M $ 100,000 $ 86,524 $ — $ — $ 13,476
2019/16L $ 100,000 $ 93,000 $ 7,000 $ — $ —
2020/12J $ — $ — $ — $ — $ —
2021/12A $ 20,889 $ 20,889 $ — $ — $ —
2022/12D $ 6,824 $ 6,824 $ — $ — $ —
2023/12C $ 87,685 $ 45,806 $ 21,326 $ 20,553 $ —
2024/12C $ 100,000 $ 20,000 $ — $ 80,000 $ —
2025/12A $ 80,000 $ — $ — $ 80,000 $ —
Totals $ 595,398 $ 372,878 $ 28,326 $ 180,553 $ 13,641
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 40,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
Construction $ 30,000 $ — $ — $ — $ —
Equipment $ 10,000 $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 80,000 $ 80,000 $ 80,000 $ 100,000 $ 100,000
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 6 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Land Use, Housing & Development
Department
Capital Project Submission
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 7 Printed November 26, 2025
Land Use, Housing & Development Department
FY2027-31 Capital Project Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
LU-27-1 Bike-Ped Implementation: MMBW to
LHS $ 180,000 $ 330,000 $ 1,040,000 $ — $ — Traffic Mitigation Stabilization Fund, General Fund
LU-27-2 Townwide Bicycle and Pedestrian Plan
Implementation $ 100,000 $ 1,100,000 TBD TBD TBD Traffic Mitigation Stabilization Fund, General Fund
Total Land Use Capital Projects $ 280,000 $ 1,430,000 $ 1,040,000 TBD TBD
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 8 Printed November 26, 2025
Project Name:Bike-Ped Implementation: MMBW to LHS Date:10/2/2025
Project ID:LU-27-1 Department:Land Use, Housing & Development Department Revised:
Submitted by:Meghan Roche Phone:781-698-4563 Email:mmcnamara@lexingtonma.gov
Description of Project:
FY2027 - $180,000
A high priority of the recently completed Town-wide Bicycle and Pedestrian Plan (TBPP) is to provide designated
bicycle and pedestrian access between the Minuteman Bikeway (MMBW) and Lexington High School (LHS). The
Plan identified and prioritized improvements to accomplish this goal. However, before we proceed, public input
along with design is needed. The TBPP focused on needs and entertained ideas for implementation but none were
engineered or vetted with the public.
The scope of work for this planning effort will consider the needs and proposed solutions presented in the TBPP
along with the new design of the high school, consider safety issues navigating parking lots, Depot Square,
Camellia Place, Mass Ave, Worthen Road, Muzzey, Clarke, and Waltham Streets; provide feasible routes. The
planning process will engage the public and immediate abutters to determine the best routes to connect the MMBW
with the new high school. The scope includes collecting traffic counts and speed and crash data. In addition, the on-
street parking on residential streets between Park Drive and Mass Ave will be reviewed. The project outcome
expects to identify and design to the 25% level a pedestrian and bicycle route from the MMBW through the Center
to the LHS and from the MMBW across Bedford Street to the LHS. Depending on the chosen routes and design, a
second funding request may be needed to construct. Implementation funding is proposed for the following year and
is only a placeholder estimate. Once the public process progresses and 25% design level is reached, these estimates
will be refined. This project contemplates the design of a multi-use path along Worthen Road between Mass Ave
and Waltham Street, however does not include design for the multi-use path. A separate capital request is submitted
for town-wide bike-ped implementation which includes design & construction for a Worthen Road multi-use path.
Justification/Benefit:
The TBPP identified designated routes between the MMBW and LHS as a high priority need. Currently, it is tricky
for students to navigate their way through the Center to the high school. Providing a route where people feel
comfortable biking and walking creates a culture where people seek alternative modes of transportation which
reduces congestion near the school and on our roads. Safe routes will help Lexington achieve Climate Action and
Resilience Plan's (2023) Transportation and Mobility vision: Promoting low-carbon transportation modes while
ensuring a safe, accessible, and connected transportation network.
Impact if Not Completed:
Promoting bicycling without providing safe routes will not get more people on bicycles. If this project is not
completed, we would continue the status quo which is difficult for both bicyclist and drivers. The Town and the
abutting neighborhoods may be unprepared as a new traffic pattern emerges from the new high school coming
online.
Timeframe:
As soon as the funding is approved, the consultant selection process will begin. The consultant will first conduct an
existing conditions analysis to understand the current volume and need of the bicyclist, pedestrian and drivers
getting to and from the high school. Once the new high school's final location and design is determined work will
begin with public engagement to develop alternative designs and ultimately a preferred alternative. We expect the
the planning process to take about 12 months to finalize the routes and design. It is likely there will be a funding
request at ATM 2028 for construction funding with the goal that these routes be in place when the new school
opens.
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 9 Printed November 26, 2025
Replacement Frequency:
The projected outcome of this project is very likely to enhance existing infrastructure with roadway and sidewalk
elements that are common throughout town, and therefore will become an asset regularly maintained through DPW
asset management, and replacement to be scheduled within that program as well.
Basis for Cost Projections: Previous designs and studies and consultation with Engineering firms.
Stakeholders: Lexington students and families; neighborhood residents adjacent to LHS and the Center; Center
businesses; Bedford/Worthen Road businesses
Many established stakeholder groups have participated in the Plan's development and have a keen interest in
ensuring implementation. These groups include:
•Conservation Commission
•Bicycle Advisory Committee
•Transportation Advisory Committee
•Greenway Corridor Committee
•Commission on Disability
•Safe Routes to School/PTA at all Lexington Schools
•Select Board
•Planning Board
Sustainability & Resilience:
Roadway safety is often the reason why residents don't walk or bicycle for local trips. Making our roads,
crosswalks, and sidewalks safer enables residents and visitors to comfortably walk, bike or take transit. This
proposed spending directly supports Climate Action and Resilience Plan's (2023) vision: Promoting low-carbon
transportation modes while ensuring a safe, accessible, and connected transportation network. More specifically,
this project brings us closer to achieving Climate Action Plan's Transportation and Mobility Goal 1: Lexington
residents take fewer car trips because there are sustainable and accessible mobility options for all ages and
abilities by making residents and visitors feel safe walking and biking within Lexington's transportation network.
This project will incorporate elements from the Vision Zero Action Plan (2022) by designing streets that are more
safe for everyone.
Operating Budget Impact: Once the design is finalized and built, we expect maintenance and repair would be
similar to what is now done to maintain sidewalks and roads.
Funding Source:Traffic Mitigation Stabilization Fund, General Fund
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 10 Printed November 26, 2025
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
2022/12B Townwide Pedestrian and Bicycle Plan $65,000 $65,000 $—$—$—
$65,000 $65,000 $—$—$—
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ 180,000 $ 30,000 $ 200,000 $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 300,000 $ 800,000 $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ 40,000 $ — $ —
Totals $ 180,000 $ 330,000 $ 1,040,000 $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 11 Printed November 26, 2025
Project Name:Townwide Bicycle and Pedestrian Plan Implementation Date:10/2/2025
Project ID:LU-27-2 Department:Land Use, Housing & Development Department Revised:
Submitted by:Meghan Roche Phone:781-698-4563 Email:mmcnamara@lexingtonma.gov
Description of Project:
FY2027 - $100,000
The Town-wide Bicycle and Pedestrian Plan (TBPP), finalized in 2024, identifies current and desired conditions for
bicycling, walking and rolling in Lexington. Through a robust planning process, the plan provides key
recommendations for safety improvements.
The TBPP prioritized lists of bicycle facilities, crosswalks, sidewalks, trails/shared use paths and intersections. The
prioritized lists are not set in stone and are meant to inform project funding and future implementation. The intent of
this funding request is to design and construct multiple recommendations from the TBPP as appropriate. Staff will
pursue grants and other funding opportunities to support the projects below. Many of the items listed below qualify
for MassDOT and Safe Routes to School grants.
Projects in the next 5 years may include:
•Design and construction of multi-use side paths on Worthen Road from Mass Ave to Waltham St. The
$100,000 requested in FY2027 is intended to be for design of the multi-use path. Depending on the overall
scope, a $1,000,000 placeholder in FY2028 is proposed to initiate contractor selection, with an estimated
construction start in 2029. The $1,000,000 is intended to supplement construction costs of the multi-use
paths outside of the high school project limits. Planning, Engineering, and Facilities staff will coordinate the
construction of the multi-use path in conjunction with any future high school construction.
•Design, survey and construction of safety improvements on and in proximity to Massachusetts Avenue in
East Lexington
•Design and construction of trail improvements in conjunction with the Conservation Office
•Design and construction of crosswalks, RRFBs, sidepaths, bump outs, median islands, bike lanes and
intersection improvements
New sidewalks will remain as separate capital improvement projects under the Department of Public Works.
Justification/Benefit:
The project and program recommendations are designed to make Lexington one of the most walkable and bike-
friendly towns in the Commonwealth and will enhance the quality of life for all residents and visitors.
Impact if Not Completed:
If the recommendations of the bike-ped plan are not acted upon, network gaps and safety will not improve, and
residents and visitors will not be encouraged to walk and bike to locations within town or to surrounding
communities.
Timeframe:
2027-2031
Replacement Frequency:
The projected outcome of this planned work is very likely to enhance existing infrastructure with roadway and
sidewalk elements that are common throughout town, and therefore will become an asset regularly maintained
through DPW asset management, and replacement to be scheduled within that program as well.
Town of Lexington - FY2027-31 Capital Improvement Project
Land Use - Page 12 Printed November 26, 2025
Basis for Cost Projections:
Previous designs and studies and consultation with Engineering firms and staff. As the public process and designs
progress, the construction estimates will be defined.
Stakeholders: All residents of, employers in, and visitors to Lexington.
Sustainability & Resilience:
Roadway safety is often the reason why residents don't walk or bicycle for local trips. Making our roads,
crosswalks, and sidewalks safer enables residents and visitors to comfortably walk, bike or take transit. This
proposed spending directly supports Climate Action and Resilience Plan's (2023) vision: Promoting low-carbon
transportation modes while ensuring a safe, accessible, and connected transportation network. More specifically,
this project brings us closer to achieving Climate Action Plan's Transportation and Mobility Goal 1: Lexington
residents take fewer car trips because there are sustainable and accessible mobility options for all ages and
abilities by making residents and visitors feel safe walking and biking within Lexington's transportation network.
This project will incorporate elements from the Vision Zero Action Plan (2022) by designing streets that are safer
for everyone.
Operating Budget Impact: Administrative oversight. Safety improvements should reduce the number of
emergency calls needed from Police, Fire and EMS. Depending on the projects completed, this program will
increase the public transportation facilities that DPW maintains, requiring an increase in maintenance such as
restriping pavement markings, repair or replacement of pedestrian crossing beacons (RRFBs) and multi-use
surfaces, and additional snow removal.
Funding Source:Traffic Mitigation Stabilization Fund, General Fund
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
2022/12B Townwide Pedestrian and Bicycle Plan $65,000 $65,000 $—$—$—
$65,000 $65,000 $—$—$—
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ 100,000 $ 100,000 TBD TBD TBD
Project Management $ — $ — $ — $ — $ —
Construction $ — $ 1,000,000 TBD TBD TBD
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ —
Totals $ 100,000 $ 1,100,000 TBD TBD TBD
CPA Amount $ — $ — $ — $ — $ —
Land Use - Page 13 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Land Use, Housing & Development
Department
CPA Project Submission
Land Use - Page 14 Printed November 26, 2025
Land Use, Housing & Development Department
FY2027-31 CPA Project Summary
ID#CPA Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
LU-CPA-1 Wright Farm Barn Preservation and
Rehabilitation (Step 3)$ — $ — TBD $ — TBD CPA
LU-CPA-2 Cotton Farm/Community Center Connector $ — $ — TBD $ — $ — CPA
LU-CPA-3 Land Acquisition TBD TBD TBD TBD TBD CPA
Total Land Use CPA Projects $ — TBD TBD TBD TBD
Land Use - Page 15 Printed November 26, 2025
Project Name:Wright Farm Barn Preservation and Rehabilitation (Step 3)Date:10/2/2025
10
Project ID:LU-CPA-1 Department:Land Use, Housing & Development Department Revised:
Submitted by:Karen Mullins Phone:781-698-4501 Email:kmullins@lexingtonma.gov
Description of Project:
FY2027 - $—
This is a TBD FY2029 placeholder for the Conservation Commission, in collaboration with Public Facilities, to
initiate the sequential phases of the Wright Farm Barn Stabilization and Preservation Project, comprised of Phase 3,
which is to conduct structure rehabilitation resulting in an occupancy permit and to conduct programs on site. At
this time, the funding request is to be determined. Steps 1 and 2 were funded in FY2023, Article 10B, to stabilize
the structure, prepare architectural and design bid documents as well as hazardous material testing as necessary.
The Town of Lexington purchased the portion of Wright Farm with structures, at 241 (247)* Grove St, in 2016. The
buildings were all in need of repair at that time. Since then, the House has been renovated by LexHAB (Lexington
Housing Assistance Board) and is occupied. The Barn continues to remain unoccupied and exposed to weather,
moisture, and animals, and is in dire need of work to stabilize the structure to prevent having to demolish or spend
even greater funds to complete full scale preservation to occupy the structure for its intended uses if it continues to
deteriorate.
The Conservation Commission appointed a Wright Farm Advisory Subcommittee (WFAS) to support the
Commission in planning efforts for Wright Farm, which planned to convene in March of 2020, but never met
formally until November 23, 2020, as a result of the coronavirus pandemic. Since that time, the WFAS held six
meetings and developed recommendations for management of Wright Farm Conservation Area, including barn
stabilization and preservation, for the Conservation Commission to consider.
While the WFAS would like to see the barn preserved for use as a year-round multi-purpose public building,
including an environmental education center, they understand that a preservation project of this magnitude can be
very costly, and that the ultimate goal and purpose for the structure and associated costs must be fully realized
through a comprehensive public process. Meanwhile, in the short-term, the WFAS has recommended to the
Conservation Commission that the best course of action to prevent further deterioration and decline of the structure
was to stabilize and weatherproof it as an initial phase per the in progress FY2023 appropriation.
While Step 1 and 2 are in process, the Commission will continue to plan with stakeholders regarding the future use
of the barn in order to finalize this FY2029 Step 3 request with costs to engage the architect to develop architectural
design and engineering plans and Bid Documents for building occupancy.
*The original postal address of the entire property was 241 Grove Street, but when the house portion of the lot was
subdivided from the barn and conservation land, the house maintained the 241 address while the barn and
conservation land were assigned 247.
Justification/Benefit:
These funds will allow the Conservation Commission, in collaboration with Public Facilities, to rehabilitate the
structure to obtain an occupancy permit and allow educational programs to take place in the barn on site.
Impact if Not Completed:
The Wright Farm Barn will continue to decay and remain unoccupied, causing an eyesore and hazard to the
property and to the visiting public, as well as result in increased costs in the future if the barn is to be preserved and
Town of Lexington - FY2027-31 CPA Project
Land Use - Page 16 Printed November 26, 2025
used as intended for open space, educational, and historical value; stated objectives identified when purchasing the
property.
Timeframe:
Steps 1 and 2 and the site access and planning design are expected to be completed within FY2026-27. The
requested funds of Step 3 rehabilitation is expected to take place in FY2029 (or pushed out depending on Facilities
availability to help support the project.).
Replacement Frequency:
We hope that these are one-time costs as regular maintenance of the building once it is repaired will avoid it
declining to a similar condition in the future.
Basis for Cost Projections:
The FY2029 cost projection for this Step of the project is a TBD placeholder and will be determined once the final
plan realized and approved by the Conservation Commission on the intended occupancy of the building and Step 1
and 2 are in process/completed in FY2025/26.
Stakeholders:
Public Facilities, Lexington Public Schools, Lexington residents, Conservation Division, DPW
Sustainability & Resilience:
Operating Budget Impact:
Utility costs Electricity, water, sewer
Funding Source:CPA
Prior Authorizations:
Town Meeting Description Authorized Expended*Encumbered*Remaining*Returned
2022/10B Wright Barn Stabilization $ 155,000 $ — $ — $ 155,000 $ —
Totals $ 155,000 $ — $ — $ 155,000
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — TBD $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ — TBD
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ — TBD $ — TBD
CPA Amount $ — $ — $ — $ — $ —
Land Use - Page 17 Printed November 26, 2025
Project Name:Cotton Farm/Community Center Connector Date:10/2/2025
Project ID:LU-CPA-2 Department:Land Use, Housing & Development Department Revised:
Submitted by:Karen Mullins Phone:781-698-4501 Email:kmullins@lexingtonma.gov
Description of Project:
FY2027 - $—
This request is a cost estimate placeholder for future construction of a trail connection (Universally Accessible (UA)
if feasible) between Cotton Farm and the Lexington Community Center. This trail addition would add
approximately 0.4 miles to the existing trail system within Lexington.
Cotton Farm is an old family farm nestled next to the wetlands which comprise most of Upper Vine Brook
Conservation Area. Across Marrett Road, additional trails connect two additional miles of trails through Dunback
Meadow. There is a small picnic area near the pond at the Marrett Road entrance that has an accessible picnic table
as well as a UA trail that leads to an observation platform on the pond. An apple orchard sits along the front of the
property on Marrett Road. The wetlands to the west of the trail system serve at the headwaters for Vine Brook,
which is Lexington’s largest stream.
The Community Center, located to the east at 39 Marrett Rd is a centralized location for community connections,
information, transportation services, and making the most of life in Lexington. It is accessible via Lexpress and the
MBTA and is a multigenerational, multicultural, and inclusive space for families to gain access to technology,
meeting spaces, Recreational programming, fitness classes, games, and more.
In order to responsibly protect the existing natural and historic resources on the property and implement a well-
designed trail system, the Conservation Commission proposes a two-phase approach, with the first Phase I
involving the Surveying, Designing and Engineering and Construction Bid Documents for a universal accessible
trail connection between the UA trail improvements at Cotton Farm to the Community Center. This FY26 funded
phase will include a comprehensive community outreach and engagement process, including project page on the
conservation webpage, direct abutters notifications, key stakeholder input sessions, and public forums as plans are
developed and permitted.
This Phase II request involves construction of the approved ADA Improvements Plan completed under Phase I and
is planned for a future FY 2029 TBD request.
Justification/Benefit:
The Community Center is currently isolated within the Lexington trail network. This connection would increase the
access of both the Community Center and surrounding Open Space areas and the Lexington’s trail network to the
Community. It would also allow for expanded programming opportunities by providing for directly connected
outdoor educational and passive recreational space.
Impact if Not Completed:
The Community Center would remain isolated from the trail network in Lexington, as well as the surrounding Open
Space.
Timeframe:
The timeframe of this project would be for Design and Engineering Plans and Bid Documents to be prepared in
FY2026, with Phase II Construction Fund Request in FY2029.
Replacement Frequency:
Town of Lexington - FY2027-31 CPA Project
Land Use - Page 18 Printed November 26, 2025
Unknown at this time, and expect to have this information for detailed response when the Design and Engineering
Phase I completed (expected FY2027).
Basis for Cost Projections:
TBD once construction cost estimates available under the Phase I Design and Engineering completed.
Stakeholders:
Conservation Commission, Conservation Division staff, Conservation Stewards, Commission on Disability,
Recreation and Community Programs, Recreation Committee, Abutters, Visitors to Cotton Farm, Visitor’s to the
Community Center, Greenways Corridor Committee, Lexington Boy Scouts and Girl Scouts, local wildlife.
Sustainability & Resilience: Open space preservation and management.
Operating Budget Impact:
Unknown at this time, and expect to have this information for detailed response after the Design and Engineering
Phase I completed for this FY 2029 Phase II request.
Funding Source:CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2025/10A Cotton Farm/CC Trail Design $ 300,000 $ — $ — $ 300,000 $ —
Totals $ 300,000 $ — $ — $ 300,000
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — TBD $ — $ —
Construction $ — $ — TBD $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — TBD $ — $ —
Totals $ — $ — TBD $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 CPA Project
Land Use - Page 19 Printed November 26, 2025
Project Name:Land Acquisition Date:11/3/25
Project ID:LU-CPA-3 Department:Land Use, Housing & Development Department Revised:
Submitted by:Carol Kowalski Phone:781-860-2219 Email:ckowalski@lexingtonma.gov
Description of Project:
FY2027 - TBD
This request is a general annual placeholder for TBD amounts for any potential acquisition and
preservation of open space parcels that may become available and deemed a priority to purchase by the
Town.
Justification/Benefit:
1. To preserve forested upland and/or environmentally sensitive resource areas or buffers, and/or
recreational open spaces and/or agricultural open spaces areas, expanding upon acquired valuable
open space and providing important links to adjacent conservation lands as well as to other large tracts
of open space;
2. Add to existing open space areas and/or improve greenway corridor connections, and
3. Provide for climate resiliency through the protection of forested upland and wetland buffer open space
Impact if Not Completed:
Will lose environmentally sensitive forested upland and wetland buffer open space or important recreational open
space areas or valuable agricultural areas to development.
Timeframe:
TBD.
Replacement Frequency:
Not applicable
Basis for Cost Projections:
TBD.
Stakeholders:
Conservation Commission, Conservation Division, Town Manager, Select board, Recreation and Community
Programs Department, Community Preservation Committee, Capital Expenditures Committee, conservation steward
volunteers, Citizens for Lexington Conservation Commission, Greenway Corridor Committee, Schools, and the
entire public community.
Sustainability & Resilience: Open space preservation and management.
Operating Budget Impact: TBD
Funding Source:CPA
Town of Lexington - FY2027-31 CPA Project
Land Use - Page 20 Printed November 26, 2025
Prior Authorizations:
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition TBD TBD TBD TBD TBD
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals TBD TBD TBD TBD TBD
CPA Amount TBD TBD TBD TBD TBD
Land Use - Page 21 Printed November 26, 2025
Cary Memorial Library
Requested Budget
Fiscal Year 2027
Submitted by:
Koren Stembridge, Library Director
Select Board Presentation
December 9, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Our Mission: To ignite curiosity, engage minds, and connect our community.
Budget Overview: Cary Library is comprised of three divisions, or elements:
•Administration and General Services includes the administrative staff as well as the
supply, equipment and network membership costs.
•Adult Services includes all adult library staff, technology and bibliographic services staff
as well as adult, digital, and audiovisual materials.
•Youth Services includes all Children's and Teen library staff and materials for youth.
The Library's FY2027 level-service budget request is $3,806,957 to be supported from Town
funds, an increase of $115,496 or 3.13% from FY2026. Compensation is increasing by $87,346
or 2.96%, which reflects contractually obligated cost of living and step increases. Operating
expenses are increasing by $28,150 or 3.80%.
Budget Issues and Updates:
FY2025 was an exciting and challenging year for the library. The building closed for a few weeks
in July 2024 to move spaces and collections and prepare for the renovation of the Lower Level.
The renovation project received a $4M capital appropriation at the Spring 2024 Annual Town
Meeting and the library provided an additional $1.5M in private funding.
Thanks to community partners, the library was able to continue much of its adult, children's and
teen programming in locations throughout Lexington. Creative partnerships were formed with the
Community Center, Munroe Center for the Arts, Galaray House, Omar's World of Comics,
LexFarm, and others. During construction, library services continued on the upper levels of the
building with library users and staff rolling with the changes. Lower level construction continues
until late 2025 with the floor expected to reopen in early 2026.
The library has one Program Improvement Request for a full time Teen Services Librarian to help
meet the demands on our busy Teen Space. This is the fourth year the library is seeking this
additional position.
5100 - Cary Memorial Library 1
Strategic Directions
Books, information, and so much more
We continue our 150-year-long tradition of providing books and other materials that reflect the
needs and interests of Lexington residents. Though much has changed since our doors first
opened in 1869, our essential function remains the same - to bring the world of information and
ideas to you.
At the intersection of learning, making, and play
In recent years, educational research has increasingly shown that we learn best through
experience - by making mistakes and trying again. In furthering this effort, we are expanding
these types of learning opportunities, giving you more chances to build, create, and play.
A place that works for everyone
We value the rich diversity of our community and our commitment to equitable service for all is
unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in
progress.
With opportunities for human connection
In a world where technology is ever-present, we are committed to fostering human interactions.
Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting
between old friends. Other times it takes the shape of an elaborate event with community
partners and hundreds of guests. Large and small, these moments, shared among neighbors,
strengthen the social fabric of Lexington.
And a future as bright as our past
With more than half a million visitors each year, Cary Library is a cherished community asset
and a source of civic pride. Stewardship of this resource includes multiple aspects - from
preservation to transformation.
Program Improvement Requests Comp.Expenses Benefits Total
Full-Time Teen Services Librarian $ 80,423 $ — $ 23,423 $ 103,846
Total 5100 by Request $ 80,423 $ — $ 23,423 $ 103,846
FY2024 FY2025 FY2026 FY2027
Actual Actual Budget Estimate
Municipal Budget $3,380,551 $3,461,304 $3,691,461 $3,806,957
Trustees/Fines and Fees $7,902 $6,431 $6,000 $6,000
Trustees/Endowment $14,763 $0 $40,828 $40,848
Total Trustee Budget $22,665 $6,431 $46,828 $46,848
Gifts from Foundation and Friends $132,555 $132,555 $147,500 $135,000
State Aid $53,560 $82,838 $86,000 $85,000
Total Combined Budget $3,589,331 $3,683,128 $3,971,789 $4,073,805
5100 - Cary Memorial Library 2
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $3,380,551 $3,461,304 $3,691,461 $3,806,957 $115,496 3.13%
Total 5100 Library $3,380,551 $3,461,304 $3,691,461 $3,806,957 $115,496 3.13%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $2,720,515 $2,830,030 $2,950,596 $3,037,942 $87,346 2.96%
Expenses $660,036 $631,274 $740,865 $769,015 $28,150 3.80%
Total 5100 Library $3,380,551 $3,461,304 $3,691,461 $3,806,957 $115,496 3.13%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
Total 5110 Admin. & General Services $673,781 $657,760 $698,683 $749,226 $50,543 7.23%
Total 5120 Adult Services $1,776,170 $1,831,741 $1,966,482 $2,026,018 $59,536 3.03%
Total 5130 Youth Services $930,600 $971,803 $1,026,296 $1,031,713 $5,417 0.53%
Total 5100 Library $3,380,551 $3,461,304 $3,691,461 $3,806,957 $115,496 3.13%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries & Wages $2,653,678 $2,774,167 $2,885,470 $2,972,816 $87,346 3.03%
Overtime (Sunday Premium)$66,837 $55,863 $65,126 $65,126 $0 —%
Personal Services $2,720,515 $2,830,030 $2,950,596 $3,037,942 $87,346 2.96%
Contractual Services $154,362 $157,503 $168,199 $177,201 $9,002 5.35%
Utilities $371 $412 $400 $400 $0 —%
Supplies $467,725 $467,076 $537,266 $556,414 $19,148 3.56%
Small Capital $37,579 $6,283 $35,000 $35,000 $0 —%
Expenses $660,036 $631,274 $740,865 $769,015 $28,150 3.80%
Total 5100 Library $3,380,551 $3,461,304 $3,691,461 $3,806,957 $115,496 3.13%
5100 - Cary Memorial Library 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Library Director 1 1 1 1
Deputy Library Director 1 1 1 1
Office Manager 1 1 1 1
Web & Digital Engagement Specialist 1 1 1 1
Head of Adult Services 1 1 1 1
Head of Youth Services 1 1 1 1
Head of Technology & Training 1 1 1 1
Head of Bibliographic Services 1 1 1 1
Librarian I*11.7 10.7 10.7 10.7
Librarian II/Manager 3 4 4 4
Library Associates 9.4 9.4 9.4 9.4
Library Technician I*2.6 2.6 2.6 2.6
Library Technician II*————
Adult Pages 2.6 2.6 2.6 2.6
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
Total FTE 37.3 37.3 37.3 37.3
Total FT/PT 28FT/22PT 28FT/22PT 28FT/22PT 28FT/22PT
*In FY2024, the Town settled with the Library Staff Association for the years FY2024-2026. This contract reorganized several positions and eliminated the Library Technician II position.
*In FY2025, one Librarian I position was regraded to Librarian II/Manager.
5100 - Cary Memorial Library 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5110 Administration & General Services
Budget Description: Administration and General Services includes three administrative staff,
the library's Webmaster, and funding for general library expenses such as postage, supplies,
equipment, Minuteman Network fees, and contractual services.
The Administration and General Services budget reflects a total increase of $50,543 or 7.23%.
Compensation reflects an increase of $41,541 or 9.13%, which is due to contractually obligated
step increases and cost-of-living adjustments.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
The expenses associated with the department's overall operation and administration reflect an
overall increase of $9,002 or 3.70%. This is a level-service budget. Amounts requested reflect
increases in annual fees for contractual services (website hosting, copy/scan station
maintenance, people counter, etc.), Minuteman Network membership fees, supplies and
equipment.
5100 - Cary Memorial Library 5
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $446,850 $460,654 $447,574 $487,931 $40,357 9.02%
514090 Longevity $3,551 $3,676 $7,510 $8,694 $1,184 15.77%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Subtotal Compensation $450,401 $464,330 $455,084 $496,625 $41,541 9.13%
520000 Contract Services $42,373 $45,700 $48,500 $50,000 $1,500 3.09%
538080 Printing & Forms $2,150 $2,940 $3,000 $3,000 $0 —%
524030 Equip. Service & Repair $0 $318 $1,000 $1,000 $0 —%
527030 Lease Agreements $20,733 $16,981 $21,000 $24,116 $3,116 14.84%
572000 Mileage $59 $499 $500 $500 $0 —%
542020 Postage & Mailing $2,810 $2,854 $3,000 $3,000 $0 —%
571000 Travel $3,954 $5,937 $6,000 $6,000 $0 —%
534070 Minuteman Library Network $82,284 $82,275 $85,199 $89,585 $4,386 5.15%
534020 Telephone $371 $412 $400 $400 $0 —%
558000 Supplies $31,069 $28,690 $40,000 $40,000 $0 —%
585020 Small Equipment $37,579 $6,283 $35,000 $35,000 $0 —%
Subtotal Expenses $223,382 $192,889 $243,599 $252,601 $9,002 3.70%
Total 5110 Administration & General Services $673,783 $657,219 $698,683 $749,226 $50,543 7.23%
5100 - Cary Memorial Library 6
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5120 Adult Services
Budget Description: The Adult Services element reflects the cost of personnel providing
services to Adult library patrons, as well as the cost of personnel involved in ordering/receiving/
processing of books and the oversight of library technology. Differential costs are paid to staff
working after 6 PM and on Saturdays. Sunday Premium is paid to staff working on Sundays.
The Adult Services budget reflects a total increase of $50,543 or 7.23%. Compensation reflects
an increase of $46,221 or 2.89%, which is due to contractually obligated step increases.The
Library Staff Association contract expires on June 30, 2026.
The expenses associated with the department's overall operation and administration reflect an
overall increase of $59,536 or 3.03%. This is a level-service budget. In order to comply with
state certification requirements, the library must spend the equivalent of 13% of its municipal
appropriation on library materials. The materials budget is increased by 5% to cover increases in
the costs of library materials as well as to ensure that the library remains in compliance.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1,062,937 $1,123,529 $1,095,576 $1,126,140 $30,564 2.79%
514000 Other Compensation $15,653 $13,124 $18,705 $18,705 $0 —%
513000 Overtime $1,685 $1,003 $0 $0 $0 —%
514040 Sunday Premium $36,952 $31,164 $46,953 $46,953 $0 —%
514090 Longevity $7,540 $9,505 $15,673 $16,676 $1,003 6.40%
511010 Part-Time Wages $310,643 $319,400 $421,937 $436,591 $14,654 3.47%
Subtotal Compensation $1,435,410 $1,497,725 $1,598,844 $1,645,065 $46,221 2.89%
551060 Audiovisual Materials $27,209 $29,503 $32,146 $33,593 $1,447 4.50%
551030 Books $251,960 $258,324 $274,054 $286,386 $12,332 4.50%
558080 Public Technology $10,086 $0 $12,763 $13,337 $574 4.50%
558090 Minuteman Digital Content $51,506 $46,189 $48,675 $47,637 $(1,038)(2.13)%
Subtotal Expenses $340,761 $334,016 $367,638 $380,953 $13,315 3.62%
Total 5120 Adult Services $1,776,171 $1,831,741 $1,966,482 $2,026,018 $59,536 3.03%
5100 - Cary Memorial Library 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5130 Youth Services
Budget Description: The Youth Services budget includes personnel costs for staff working in
the Children's Room and Teen Space as well as funding for library materials for children and
Teens. Differential costs are paid to staff working after 6 PM and on Saturdays. Sunday
Premium is paid to staff working on Sundays.
The Youth Services budget reflects a total increase of $5,417 or 0.53%. Compensation reflects
a decrease of $(416) or (0.05)%, which is due to contractually obligated step increases, offset by
a reduction in non-union part-time staff hours. The Library Staff Association contract expires on
June 30, 2026.
The expenses associated with the department's overall operation and administration reflect an
overall increase of $5,833 or 4.50%. This is a level-service budget. In order to comply with state
certification requirements, the library must spend the equivalent of 13% of its municipal
appropriation on library materials. The materials budget is increased by 5% to cover increases in
the costs of library materials as well as to ensure that the library remains in compliance.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $692,954 $732,114 $736,248 $756,796 $20,548 2.79%
514000 Other Compensation $8,344 $7,055 $6,155 $6,155 $0 —%
513000 Overtime $4,097 $995 $0 $0 $0 —%
514040 Sunday Premium $24,103 $22,701 $18,173 $18,173 $0 —%
514090 Longevity $3,956 $5,727 $8,651 $8,551 $(100)(1.16)%
511010 Part-Time Wages $101,251 $98,840 $127,441 $106,577 $(20,864)(16.37)%
Subtotal Compensation $834,705 $867,432 $896,668 $896,252 $(416)(0.05)%
558080 Public Technology $0 $0 $12,763 $13,337 $574 4.50%
551030 Books $95,896 $104,370 $116,865 $ 122,124 $5,259 4.50%
Subtotal Expenses $95,896 $104,370 $129,628 $135,461 $5,833 4.50%
Total 5130 Youth Services $930,601 $971,802 $1,026,296 $1,031,713 $5,417 0.53%
5100 - Cary Memorial Library 8
Cary Memorial Library
Program Improvement Request
Fiscal Year 2027
Submitted by:
Koren Stembridge, Library Director
FY2027 Program Improvement Request # 1 of 1
Department:Library
Element:5130 - Youth Services
PIR Title:Full-Time Teen Services Librarian
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages 1.00 $ 80,423 $ 80,423
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 1.00 $ — $ 80,423 $ 80,423
Benefits
Benefits Eligible?1 $ 23,423 $ 23,423
Expenses
$ —
$ —
Total Expenses $ — $ — $ —
Purpose/Description of Request:
The Cary Memorial Library requests ongoing funding for a full-time, benefited Youth Services
Librarian.
The Library needs an additional Youth Services Librarian I in order to meet the needs of middle
and high school students. Approximately 50% of the library's circulation and 75% of the
programming takes place in Youth Services and demand has outpaced staffing levels. There are
three major factors driving this request:
•There are significant impacts on our building after school hours, on early release days,
and no school days. During these times, the library's Teen Space and Lower Level fill with
100-150 teens. The demand for programs, reference help, and readers' advisory is
significant and we currently do not have sufficient staffing to meet demand and ensure
safety. The demand will only increase over the next several years as impacts of the LHS
building project are felt around town.
•Ongoing work to improve diversity, equity, and inclusion is an essential component of
service to the community. Tasks such as collection development and assessment,
training, and collaborations with community members and organizations and other Town
departments are worth the investment of time.
•Our newly renovated Lower Level Meeting Room space will include kitchen and maker
equipment to provide additional programming and community building activities for Teens.
It will be difficult to activate this new space without additional staffing.
5100 - Cary Memorial Library 1
Service Implication:
The Library's Youth Services team will continue to scramble to meet the staffing/safety/
accessibility needs of their busy spaces, and will struggle to meet the community's demand for
programming. The team may not be able to participate in professional development activities,
community-wide working groups, events, and activities due to a lack of bandwidth.
NOTE: other than a few additional hours for weekend coverage, we have not added new staff to
our Youth Services team since we opened the Teen Space in 2017.
5100 - Cary Memorial Library 2
Town Clerk
Requested Budget
Fiscal Year 2027
Submitted by:
Mary de Alderete, Town Clerk
Select Board Presentation
December 9, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Mission: The Office of the Town Clerk serves as a primary provider of information and services
to the community and works closely with all Town departments and groups. The majority of
services in the Town Clerk's Office are driven by State and local statutes.
Budget Overview: The FY2027 requested budget for the Town Clerk's Office is $682,998,
representing a decrease of $(9,481) or (1.37)% from the FY2026 appropriation. Compensation
decreases by $(9,756) or (1.74)% due to fewer election staffing needs in FY2027. Expenses
increase by $275 or 0.21%, as funding to print the town meeting warrant is moving from the
Town Clerk Elections budget to the Select Board budget, offsetting an increase in funding for
election machinery contract services and election police details.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
Departmental Goals:
•Administration - Continue to provide important administrative services, including vital records,
Public Records Requests, voter registration, outreach to all board and committee members,
public meeting postings, Open Meeting Law and Ethics requirements as mandated by law,
business licensing, and recording and archiving of decisions from the Board of Appeals,
Planning Board and Historic District Commission.
•Elections Administration - Administer Town/State/Federal elections in compliance with
statutory requirements and regulation changes. Automatic Voter Registration continues to be
a time-consuming initiative, increasing staff time in processing voter registrations. Mail-in
early voting is expected to increase during the 2026 election cycle.
•Vitals - Continue effective use of Commonwealth of Massachusetts Electronic Vital Records
System for births and deaths.
•Records and Archives - Continue migration of historic documents to Town's Laserfiche
repository for public access. Continue to expand use of Laserfiche for administrative use and
for public access.
Program Improvement Requests Division Comp.Expenses Benefits Total
Transcription Services Records Management $ — $ 3,600 $ — $ 3,600
Total 8500 by Request $ — $ 3,600 $ — $ 3,600
8500 - Town Clerk 1
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $459,293 $531,899 $609,479 $597,998 $(11,481)(1.88)%
Directed Funding
Departmental Fees $36,055 $35,134 $34,000 $34,000 $0 —%
Licenses and Permits $51,110 $52,495 $49,000 $51,000 $2,000 4.08%
Total 8500 Town Clerk $546,458 $619,528 $692,479 $682,998 $(9,481)(1.37)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $427,108 $501,388 $562,029 $552,273 $(9,756)(1.74)%
Expenses $119,349 $118,140 $130,450 $130,725 $275 0.21%
Total 8500 Town Clerk $546,457 $619,528 $692,479 $682,998 $(9,481)(1.37)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8510 Town Clerk Admin.$364,227 $379,746 $381,914 $402,086 $20,172 5.28%
Total 8520 Board of Registrars $21,236 $22,346 $19,925 $21,925 $2,000 10.04%
Total 8530 Elections $114,956 $171,182 $230,914 $193,850 $(37,064)(16.05)%
Total 8540 Records Management $46,039 $46,254 $59,726 $65,137 $5,411 9.06%
Total 8500 Town Clerk $546,458 $619,528 $692,479 $682,998 $(9,481)(1.37)%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages $415,565 $487,976 $500,438 $512,273 $11,835 2.36%
Overtime $11,544 $13,412 $61,591 $40,000 $(21,591)(35.06)%
Personal Services $427,109 $501,388 $562,029 $552,273 $(9,756)(1.74)%
Contractual Services $110,756 $102,334 $115,875 $116,125 $250 0.22%
Utilities $2,243 $2,493 $2,000 $2,000 $0 —%
Supplies $6,351 $13,313 $12,575 $12,600 $25 0.20%
Small Capital $0 $0 $0 $0 $0 —%
Expenses $119,350 $118,140 $130,450 $130,725 $275 0.21%
Total 8500 Town Clerk $546,459 $619,528 $692,479 $682,998 $(9,481)(1.37)%
8500 - Town Clerk 2
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
FY2024 FY2025 FY2026 FY2027
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Assistants*1.23 0.52 0.52 0.52
Election Administrator*—0.71 0.71 0.71
Archivist/Records Manager 0.46 0.46 0.46 0.46
Total FTE 4.69 4.69 4.69 4.69
Total FT/PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3FT/ 3 PT
*In FY2025, one Municipal Assistant was converted to Elections Administrator.
8500 - Town Clerk 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Element: 8510 Town Clerk Administration
Budget Description: The Town Clerk acts as the Town's recording officer, registrar of vital
statistics, and Chief Election Official. The Town Clerk certifies official actions of the Town -
including adoption of Town Meeting bylaws and appropriations, signs notes for borrowing and
certifies official documents. The Town Clerk also registers all vital events within Lexington,
including birth, marriage and death records to provide a basis for the Commonwealth's central
vital records system. The Town Clerk is the keeper of the seal, administers the oath of office to
elected and appointed members of boards and committees; maintains records of adopted
municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits
general bylaws and zoning bylaws to the Attorney General for approval. Staff issues licenses
and permits and serves as central information point for the Town. Requested funding maintains
staffing levels, staff development, annual bond insurance for the Town Clerk and Assistant Town
Clerk, annual licensing of dogs, and general office operations.
FY2027 Requests: The FY2027 Town Clerk Administration budget request reflects an overall
increase of $20,172, or 5.28%, which is comprised of an increase in compensation of $20,147 or
5.54%, which reflects contractually obligated step increases and cost of living adjustments.
Expenses are budgeted to increase by $25 or 0.14%.
8500 - Town Clerk 4
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $277,224 $289,707 $284,896 $299,277 $14,381 5.05%
511010 Part-Time Wages $71,418 $76,560 $74,699 $80,465 $5,766 7.72%
514090 Longevity $0 $0 $3,894 $3,894 $0 —%
Subtotal Compensation $348,642 $366,267 $363,489 $383,636 $20,147 5.54%
520000 Contract Services $4,597 $4,004 $5,200 $5,200 $0 —%
524030 Equip. Service & Repair $0 $0 $0 $0 $0 —%
527030 Lease Agreements $3,953 $2,996 $3,500 $3,500 $0 —%
530000 Professional Services $1,695 $0 $0 $0 $0 —%
572000 Mileage $341 $92 $350 $350 $0 —%
578010 Binding & Archiving $0 $0 $100 $100 $0 —%
530060 Prof Dev & Training $573 $390 $2,000 $2,000 $0 —%
571000 Travel $236 $415 $500 $500 $0 —%
530040 Sem./Workshops/Conf.$115 $580 $2,000 $2,000 $0 —%
558000 Supplies $186 $666 $1,000 $1,000 $0 —%
542000 Office Supplies $3,259 $3,877 $3,200 $3,200 $0 —%
573000 Membership/Dues $630 $460 $575 $600 $25 4.35%
Subtotal Expenses $15,585 $13,480 $18,425 $18,450 $25 0.14%
Total 8510 Town Clerk Administration $364,227 $379,747 $381,914 $402,086 $20,172 5.28%
8500 - Town Clerk 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Element: 8520 Board of Registrars
Budget Description: Registrars, appointed by the Select Board, are responsible for promoting
voter registration, maintaining voter records, and ruling on voter eligibility. Annual voter
confirmation mailing is conducted along with removal of voters from the voting list in accordance
with state statute. The Annual Town Census and printing of the annual List of Residents is
funded through this element. Notification to voters not responding to annual census is also
funded here.
FY2027 Requests: The overall FY2027 Board of Registers budget is increasing by $2,000 or
11.11% for expenses due to costs increasing for town census mailing and printing. Registrar
stipends remain the same for the three appointed Registrars.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 —%
514100 Stipends $825 $825 $825 $825 $0 —%
Subtotal Compensation $825 $825 $825 $825 $0 —%
520000 Contract Services $20,411 $21,521 $18,000 $20,000 $2,000 11.11%
542020 Postage & Mailing $0 $0 $100 $100 $0 —%
558000 Supplies $0 $0 $1,000 $1,000 $0 —%
Subtotal Expenses $20,411 $21,521 $19,100 $21,100 $2,000 10.47%
Total 8520 Board of Registrars $21,236 $22,346 $19,925 $21,925 $2,000 10.04%
8500 - Town Clerk 6
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Element: 8530 Elections Administration
Budget Description: Elections administration includes conduct of local, state and national
elections, including two weeks of early voting for all State Elections and one week for all Primary
elections, with associated monitoring of candidate certifications, referenda and initiative
petitions. Staff provide information on campaign finance law, election procedures, ballot
initiatives, and voter information. Election preparations are coordinated with, and supported by,
various town departments including Public Works, Police, Fire, and Facilities. There are three
elections scheduled for FY2027.
FY2027 Requests: The FY2027 Elections budget reflects an overall decrease of $(37,064) or
(16.05)%. Compensation is decreasing by $(31,114) or (19.93)%, which is correlated to fewer
staffing needs due to combining precincts into the Cary Auditorium. Expenses decrease $(5,950)
or (7.95)% due to movement of the cost of printing the annual town warrant from the Elections
budget to the Select Board Office budget, offsetting an increase in police detail costs for
elections and an increase in contract services costs for machine maintenance.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 —%
513000 Overtime $11,544 $13,412 $61,591 $40,000 $(21,591)(35.06)%
512000 Seasonal Part-Time $30,768 $84,464 $94,523 $85,000 $(9,523)(10.07)%
Subtotal Compensation $42,312 $97,876 $156,114 $125,000 $(31,114)(19.93)%
520000 Contract Services $36,543 $21,550 $32,000 $36,000 $4,000 12.50%
538080 Printing & Forms $13,052 $13,680 $13,500 $1,000 $(12,500)(92.59)%
538110 Police Details $11,430 $19,456 $12,500 $16,000 $3,500 28.00%
524030 Equip. Service & Repair $0 $525 $200 $250 $50 25.00%
538060 Catering/Meals $2,083 $1,668 $2,000 $1,000 $(1,000)(50.00)%
572000 Mileage $64 $30 $200 $200 $0 —%
542020 Postage & Mailing $6,041 $6,146 $8,500 $8,500 $0 —%
534030 Mobile Devices $2,243 $2,493 $2,000 $2,000 $0 —%
558000 Supplies $575 $3,412 $1,800 $1,800 $0 —%
542000 Office Supplies $614 $4,297 $2,100 $2,100 $0 —%
Subtotal Expenses $72,645 $73,307 $74,800 $68,850 $(5,950)(7.95)%
Total 8530 Elections $114,957 $171,183 $230,914 $193,850 $(37,064)(16.05)%
8500 - Town Clerk 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Element: 8540 Archives & Records Management
Budget Description: Archives and Records Management addresses inventory and retention of
records and documents, proper maintenance and storage of records, preservation of
documents, and public access to public records and information.
FY2027 Requests: The FY2027 Archives & Records Management budget reflects an increase
of $5,411 or 9.06%. Compensation is increased by $1,211 or 2.91% due to contractually
obligated step increases and cost of living adjustments.
Expenses are increasing by $4,200, or 23.17%. Requested FY2027 funding covers annual
updates to the Code of Lexington, electronic document management, confidential records
shredding contractual services, contractual archival services, and historic document treatment
and preservation.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $35,329 $36,419 $41,601 $42,812 $1,211 2.91%
Subtotal Compensation $35,329 $36,419 $41,601 $42,812 $1,211 2.91%
520000 Contract Services $2,622 $1,650 $1,500 $1,700 200 13.33%
530000 Professional Services $7,000 $7,495 $7,000 $11,000 4,000 57.14%
524030 Equip. Service & Repair $0 $0 $150 $150 — —%
572000 Mileage $0 $138 $125 $125 — —%
578010 Binding & Archiving $0 $0 $4,500 $4,500 — —%
530060 Prof Dev & Training $0 $0 $750 $750 — —%
571000 Travel $0 $0 $200 $200 — —%
530040 Sem./Workshops/Conf.$0 $0 $1,000 $1,000 — —%
558000 Supplies $0 $0 $2,000 $2,000 — —%
542000 Office Supplies $747 $212 $250 $250 — —%
573000 Membership/Dues $340 $340 $650 $650 — —%
585020 Small Equipment $0 $0 $0 $0 — —%
Subtotal Expenses $10,709 $9,835 $18,125 $22,325 $4,200 23.17%
Total 8540 Records Management $46,038 $46,254 $59,726 $65,137 $5,411 9.06%
8500 - Town Clerk 8
Town Clerk
Program Improvement Requests
Fiscal Year 2027
Submitted by:
Mary de Alderete, Town Clerk
FY2027 Program Improvement Request # 1 of 1
Department:Town Clerk
Element:8540 - Records Management
PIR Title:Transcription Services
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages 0.00 $ — $ —
511010 Part-Time Wages 0.00 $ — $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible?0 $ — $ —
Expenses
520000 Contract Services $ 3,600 $ 3,600
$ —
$ —
Total Expenses $ — $ 3,600 $ 3,600
Purpose/Description of Request:
The Town Clerk's Office is requesting ongoing funding for contract subscription services to
transcribe handwritten historical documents.
This proposal outlines a plan to launch and run a crowdsourcing project in which volunteers from
Lexington or anywhere, working over the internet, will be able to transcribe some of Lexington’s
vast collection of handwritten historical documents. The transcribed (that is, typed-out)
documents will then be easy to read and easy to find through an online search.
Lexington possess an extraordinarily large collection of historical documents. These documents
contain invaluable insights into Lexington’s development, its people, and its role in American
history. The majority of these documents have been digitized and posted to the Town’s Public
Records Portal. However, because they are handwritten, these documents are not fully
accessible to the public, many of whom cannot read cursive writing. Also, handwritten
documents the Public Records Portal are not fully searchable. Oftentimes, the only way to find a
needed handwritten document is the spend a lengthy time browsing through the collection.
These problems can be corrected by transcribing the documents.
Over the last two decades, Lexington has made a very substantial investment in conserving,
digitizing and posting its handwritten treasures. The logical next step for maximizing this
investment is to make the documents fully accessible by transcribing them. Having come this
far, it only makes sense for Lexington to take this last step so that the Town’s amazing
documentary history is truly open and accessible to the world.
8500 - Town Clerk 9
The plan is to subscribe to an online program called FromThePage (www.fromthepage.com) ,
the leading product for hosting community transcription projects. While budget constraints are a
key consideration, this plan will demonstrate how the investment in FromThePage offers
significant, measurable returns in terms of increased access, cost-effective transcription, and
enhanced community involvement.
The procedure is as follows. We will upload a selection of our scanned, handwritten documents
to the FromThePage website. Volunteers from Lexington, or anywhere in the world, will log into
the FromThePage site and type out the contents of any document that interests them. We will
then download the transcriptions and add them to our Public Records Portal. Note: At no time
will volunteers have access to the Town’s computer systems.
Current Challenges:
•Document Status: Documents are in hand-written, hard -to-read script.
•Searchability: Documents are not easily searchable, hindering research and discovery.
•FromThePage is a web-based platform designed for collaborative transcription of
handwritten documents. It allows multiple users to transcribe documents simultaneously,
making the transcription process significantly faster and more efficient. It also features
built-in quality control measures.
Benefits:
•Increased Accessibility: Documents become available to online to anyone, anywhere.
•Enhanced Preservation: Creation of legacy information for the future.
•Improved Searchability: Enables efficient research and discovery/
•Community Engagement: Volunteers can participate in transcription.
•Cost-Effective: Leverages volunteer effort, reducing labor costs.
Timeline:
Phase 1 – Setup and Training (Months 1-2)
1.Platform Configuration: Setup and configure FromThePage platform with the Town’s
branding and preferred practices.
2.Initial Document Upload: Scan and upload a selection of representative historical
documents to the platform.
3.Volunteer Recruitment: Launch a recruitment campaign to attract volunteers from the
community, including students, seniors, an history enthusiasts.
4.Training Workshops: Conduct training workshops for volunteers on how to use the
FromThePage platform and best practices for transcription. Note: FromThePage is so
easy to use that many users feel comfortable about getting started without any initial
training.
Phase 2: Transcription and Review (Months 3-12)
1.Volunteer Transcription: Volunteers begin transcribing documents on the platform.
2.Quality Control: The Archivist will implement a quality control process to review
transcriptions for accuracy and completeness.
Phase 3: Promotion of Project Results (Months 3-12)
1.Website Integration: Upload the transcribe documents to the Town’s Public Records
Portal, making them publicly accessible.
2.Community Outreach: Promote the transcribed collection through local media, community
events, and social media.
8500 - Town Clerk 10
3.Ongoing Maintenance: Regularly maintain the FromThePage platform, address any
technical issues, and continue to upload additional documents for transcription.
Costs and Justifications:
•FromThePage Subscription/Hosting: Justification: Relatively low cost compared to
traditional digitization methods or contracting professional transcription services. Takes
advantage of the fact that many of today’s retirees are able to read cursive writing and
may have the time and interest to spend on community service projects like this.
•Staff Time: (Project coordination, volunteer management, quality control). Justification:
Essential for project success.
•Volunteer Training Materials: (Minimal Cost). Justification: Enables effective volunteer
participation.
Why this is a Worthwhile Investment, Even During a Tight Budget Year:
•Leverages Volunteer Labor: Significantly reduces labor costs compared to hiring
professional transcribers.
•Preserves Valuable Assets: Protects our assets for future generations.
•Increases Community Engagement: Fosters a sense of ownership and pride in
Lexington’s history.
•Attracts Grant Funding: A well-defined transcription program can be competitive for grant
opportunities.
•Creates a Lasting Legacy: Provides greater access to Lexington’s historical records.
Metrics for Success:
The success of our public transcription program using FromThePage will be evaluated based on
the following metrics:
•Number of documents transcribed
•Number of volunteers participating
•Website traffic to the transcribed collection
•User feedback on the accessibility and usability of the collection
Service Implication:
Approval of this request will enable the Town Clerk's Office to further develop the archival
resources of the Town by leveraging volunteer transcriptionists through the FromThePage
Program.
8500 - Town Clerk 11
Town of Lexington, Massachusetts
Fiscal Year 2027
Town Clerk
Capital Requests
Town Clerk
FY2027-31 Capital Summary
ID#CPA Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
Clerk-CPA-1 Document Conservation $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 CPA
Total Town Clerk CPA Projects $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Town of Lexington - FY2027-31 CPA Project
Town Clerk - Page 1 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Town Clerk
CPA Project Submission
Town of Lexington - FY2027-31 CPA Project
Town Clerk - Page 2 Printed November 26, 2025
Town Clerk
FY2027-31 CPA Project Summary
ID#CPA Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
Clerk-CPA-1 Document Conservation $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 CPA
Total Town Clerk CPA Projects $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Town of Lexington - FY2027-31 CPA Project
Town Clerk - Page 3 Printed November 26, 2025
Program Name:Document Conservation Date:10/24/2025
Program ID:Clerk-CPA-1 Department:Town Clerk Revised:
Submitted by:Mary de Alderete Phone:781-698-4557 Email:clerk@lexingtonma.gov
Description of Capital Program:
FY2027 - $20,000
The Town Clerk's Office is requesting $20,000 as part of its ongoing program to conserve and preserve important
historic municipal documents and records. The current request will fund conservation and preservation of:
Police Department Journal, Book 1, June 1923 to December 1925; Police Department Journal, Book 2, January
1926 to July 1927; Marriage Intention Ledger, 1918-1923; Marriage Intention Ledger, 1923-1927; Police
Department Arrest Ledger No. 2, 1921-1926; Tax Collector's Book, 1899.
Goals of Capital Program:
Significant progress has been made in preserving Lexington's historic documents. There is a continuing need to
preserve remaining old records and records from the 1800s and early 1900s. The preservation and conservation of
permanent records for archiving creates the basis for documenting Lexington's rich history for the future. These
historic documents are also backed up and stored offsite in the cloud.
Impact if Not Maintained:
The impact of not continuing with this preservation program would result in Lexington's historic documents
degrading over time, and being lost to future generations.
Major Spending over Past 5 Years:
Major spending in the last five years has focused on the preservation of Lexington's oldest documents, including
Old Town Papers dating from 1799 to 1922; Registrar of Voters Minutes, 1884-1918; Fire Department Records;
Cemetery records; Valuation and Tax records of the Assessors, 1850s-1892; School Committee minutes, 1906-1910
and Selectmen's Records of Grants and Expenses, 1897-1882.
Work Currently Underway:
Documents currently undergoing preservation include Sanborn maps, marriage intentions, and accounting ledgers.
Planned Spending for Next 5 Years:
The Town Clerk's Department is applying for FY2027 funding of $20,000 to continue to preserve and conserve the
Town's historic documents. A substantial list of documents needing treatment has already been prepared, and an
ongoing inventory will bring to light additional historic town records that deserve to be permanently conserved. It is
the intention of the Town Clerk's Office to request $20,000 each year through to and including FY2030.
Basis for Cost Projections:
Professional services for conservation and preservation needs.
Stakeholders: Town Meeting, Town residents, Town Departments, Historical Society, Cary Library, archivists
and historians.
Sustainability & Resilience:
Operating Budget Impact:
There is no impact on the Operating Budget as funding will be sought under the Community Preservation Act
(CPA).
Town of Lexington - FY2027-31 CPA Project
Town Clerk - Page 4 Printed November 26, 2025
Funding Source:CPA
Open Space Historic Resources Recreation Land Community Housing
Definitions Land to protect existing future well fields, aquifers and recharge areas, watershed land, agricultural land, grasslands, fields, forest land, fresh water marshes and other wetlands, stream, lake and pond frontage, lands to protect scenic vistas, land for wildlife or nature preserve and land for recreational use.
Building, structure, vessel, real property, document or artifact listed on the state register of historic places or determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of the town.
Land for active or passive recreational use including, but not limited to, the use of land for community gardens, trails and adult sports, and the use of land as a park, playground or athletic field. Does not include use of land for a gymnasium or similar structure.
Housing for low and moderate income individuals and families, including low or moderate income seniors.
Acquisition Yes Yes Yes Yes
Creation Yes No Yes Yes
Preservation Yes Yes Yes Yes
Support No No No Yes
Rehab and Restoration Yes, if acquired with CP
funds Yes Yes Yes, if acquired with
CP funds
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2010/8G Archives and Records Management $ 150,000 $ 148,807 $ — $ — $ 1,193
2011/8A Archives and Records Management $ 150,000 $ 150,000 $ — $ — $ —
2012/8A Archives and Records Management $ 150,000 $ 147,019 $ — $ — $ 2,981
2013/8A Archives and Records Management $ 20,000 $ 20,000 $ — $ — $ —
2018/10C Archives and Records Management $ 20,000 $ 19,028 $ — $ — $ 972
2019/14C Archives and Records Management $ 20,000 $ 19,765 $ — $ — $ 235
2020/10A Archives and Records Management $ 20,000 $ 20,000 $ — $ — $ —
2022/10A Archives and Records Management $ 20,000 $ 20,000 $ — $ — $ —
2023/10D Archives and Records Management $ 35,000 $ 34,925 $ — $ — $ 75
2024/10B Archives and Records Management $ 20,000 $ 18,175 $ — $ — $ 1,825
2025/10C Archives and Records Management $ 21,000 $ — $ — $ 21,000 $ —
Totals $ 626,000 $ 597,719 $ — $ 21,000 $ 7,281
*Data current as of October 10, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Construction $ — $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
CPA Amount $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Town Clerk - Page 5 Printed November 26, 2025
Department of Public Facilities
Requested Budget
Fiscal Year 2027
Submitted by:
Michael Cronin, Director of Public Facilities
Select Board Presentation
December 9, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Mission: The mission of the Department of Public Facilities is to manage the efficient operation
and daily maintenance of Town Buildings, preserve the facility and equipment assets of the
Town, and plan and implement Capital improvements. This mission will be accomplished through
establishing appropriate services in support of building users, fostering continuous improvement
in delivery of services, and by establishing a detailed 5-year Facility Capital plan which is
informed by the 20-year capital plan.
Budget Overview: The Department of Public Facilities (DPF) FY2027 budget consists of three
divisions: Educational Facilities, Municipal Facilities and Shared Facilities.
The DPF FY2027 level-service All Funds budget is increasing by $492,735 or 3.11%. The
General Fund budget is increasing by $455,970 or 3.00%. The primary driver of this increase is
affected by the typical contractural obligations and utility pricing increases. All union contracts
are current. Compensation is increasing by $292,314 or 4.07% due to contractually obligated
increases.
The primary drivers for utility consumption changes are driven by the conversion of 173 Bedford
Street to all electric and the capital project to convert Harrington's HVAC to all electric. In
addition, we have added air conditioning to a series of classrooms on the third floor of Clarke.
Overall Utility costs are increasing slightly by 0.7%. The utility budget is broken into two slices:
the consumption side (the gas or electricity we use) and the delivery charges (the infrastructure
equipment). Gas supply rates increased from $0.57 to the new contractural rate of $0.813 per
therm. Additionally, electricity rates have increased from $0.1229 to $0.142 cents per KWh plus
a 7% increase in the delivery charge. With the anticipation of 146 Maple St (Central Office)
going offline and 173 Bedford Street being converted to all electric, gas consumption is going
down and electricity budgets are proportionally going up.
The electricity contract expires November of 2026 and will need to be rebid. We are using
figures supplied by our consultant for this budget.
2600 - Public Facilities 1
Utility Summary FY2024 Actual FY2025 Actual FY2026 Appropriation FY2027 Request Change %
Electricity $ 2,588,256 $ 2,996,694 $ 3,395,114 $ 3,411,520 $ 16,406 0.5%
School Usage (kwh) 7,673,992 8,753,398 8,320,240 8,930,326 610,086 7.3%
Town Usage (kwh) 3,422,124 3,938,820 3,875,115 3,578,516 (296,599) (7.7)%
Natural Gas $ 777,179 $ 819,980 $ 897,501 $ 909,406 $ 11,905 1.3%
School Usage (thm) 460,478 485,851 549,317 446,606 (102,711) (18.7)%
Town Usage (thm) 92,783 82,242 131,508 84,863 (46,645) (35.5)%
Water/Sewer $ 86,648 $ 101,224 $ 110,500 $ 111,050 $ 550 0.5%
Total $ 3,452,084 $ 3,917,899 $ 4,403,115 $ 4,431,976 $ 28,861 0.7%
Revenues from building rentals have remained consistent the last couple of years. There are
many in-person events and revenues are expected to increase slightly.
Department Goals: DPF Goals for FY2027 include: Support the day to day operations of all
town buildings, support the School Department especially the LHS project, review and refine the
20-year capital plan information and incorporate into a detailed 5-year capital plan, and
implement other capital and priority projects.
Program Improvement Requests Division Comp.Expenses Benefits Total
Garage Door Maintenance Municipal Facilities $ — $ 35,000 $ — $ 35,000
Total 2600 by Request $ — $ 35,000 $ — $ 35,000
2600 - Public Facilities 2
Budget Summary - General Fund
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $13,985,292 $14,032,172 $15,065,847 $15,519,681 $453,834 3.01%
Connected Solutions $0 $0 $100,000 $100,000 $0 100.00%
PEG Special Revenue Fund $21,212 $22,285 $23,325 $25,461 $2,136 9.16%
Total 2600 (General Fund)$14,006,504 $14,054,457 $15,189,172 $15,645,142 $455,970 3.00%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $6,238,598 $6,812,008 $7,180,406 $7,472,720 $292,314 4.07%
Expenses $7,767,906 $7,242,449 $8,008,766 $8,172,422 $163,656 2.04%
Total 2600 (General Fund)$14,006,504 $14,054,457 $15,189,172 $15,645,142 $455,970 3.00%
Program Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
2610 - Education Facilities $10,167,898 $9,826,242 $10,243,252 $10,897,978 $654,726 6.39%
2620 - Municipal Facilities $2,365,501 $2,745,352 $3,372,696 $3,131,236 $(241,460)(7.16)%
2630 - Shared Facilities $1,473,105 $1,482,863 $1,573,224 $1,615,928 $42,704 2.71%
Total 2600 (General Fund)$14,006,504 $14,054,457 $15,189,172 $15,645,142 $455,970 3.00%
Object Code Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages $5,885,418 $6,327,288 $6,775,651 $6,988,719 $213,068 3.14%
Overtime $353,180 $484,721 $404,755 $484,001 $79,246 19.58%
Personal Services $6,238,598 $6,812,009 $7,180,406 $7,472,720 $292,314 4.07%
Contractual Services $2,328,448 $2,074,083 $2,094,700 $2,197,063 $102,363 4.89%
Utilities $3,475,846 $4,025,824 $4,542,840 $4,549,416 $6,576 0.14%
Supplies $1,342,597 $955,841 $1,080,226 $1,125,760 $45,534 4.22%
Small Capital $621,014 $186,700 $291,000 $300,183 $9,183 3.16%
Expenses $7,767,905 $7,242,448 $8,008,766 $8,172,422 $163,656 2.04%
Total 2600 (General Fund)$14,006,503 $14,054,457 $15,189,172 $15,645,142 $455,970 3.00%
2600 - Public Facilities 3
Budget Summary - Revolving Funds* and Grants
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Building Rental Revolving Fund $732,969 $801,200 $647,043 $683,807 $36,764 5.68%
Total 2600 (Non-General Funds)$732,969 $801,200 $647,043 $683,807 $36,764 5.68%
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriations Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Building Rental Revolving Fund $550,109 $437,803 $647,043 $683,807 $36,764 5.68%
Personal Services $315,988 $337,180 $427,344 $439,627 $12,283 2.87%
Expenses $217,716 $83,194 $198,000 $222,000 $24,000 12.12%
Benefits $16,406 $17,429 $21,699 $22,181 $482 2.22%
Total 2600 (Non-General Funds)$550,109 $437,803 $647,043 $683,807 $36,764 5.68%
Appropriations Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation $6,554,586 $7,149,188 $7,607,750 $7,912,347 $304,597 4.00%
Expenses $7,985,621 $7,325,642 $8,206,766 $8,394,422 $187,656 2.29%
Benefits $16,406 $17,429 $21,699 $22,181 $482 2.22%
Total 2600 (All Funds)$14,556,613 $14,492,259 $15,836,215 $16,328,950 $492,735 3.11%
2600 - Public Facilities 4
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
FY2024 FY2025 FY2026 FY2027
School Facilities 2610 Budget Budget Budget Request
Maintenance Staff 12 12 12 12
Custodian 54 54 54 54
Subtotal FTE 66 66 66 66
Municipal Facilities 2620
Custodian 12 12 12 12
Subtotal FTE 12 12 12 12
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager/AV Tech 1 1 1 1
LHS Facility Manager 1 1 1 1
Office Manager 1 1 1 1
Admin. Asst. - Facility Coordinator 1 1 1 1
Admin. Asst. - Clerical/Rental Administrator 1 1 1 1
Data Analyst 1 1 1 1
Subtotal FTE 12 12 12 12
Total FTE 90 90 90 90
2600 - Public Facilities 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2610 Education Facilities
Budget Description: The Education Facilities division provides maintenance and custodial
care, contracted services, landscaping, and utilities for school facilities. The budget includes 54
school custodians and 12 maintenance employees who serve both school and town buildings.
The All Funds FY2027 budget request reflects an increase of $667,978 or 6.29% from FY2026.
$300,000 are related to utilities and $229,000 are salary increases. The remaining $139,000 are
materials and supplies.
This level-service budget reflects an increase in Compensation of $228,927 or 4.58% from
FY2026, which reflects contractual obligations for annual increases. A one time adjustment of
$73,000 was made to the overtime account to reflect actual expenses observed the past few
years. This overtime is used to provide coverage for paid time off and for all school based
events. These types of events have increased each year since COVID.
Expenses are projected to increase by $425,799 or 8.12% from FY2026, which reflects
increasing costs overall, but especially in utilities, electronic circuit boards, and security system
hardware.
The Rental Revolving Fund will increase spending by $13,252 for FY2027, which is driven by a
projected increase in contractural overtime costs.
Division Goals: Continue to develop capabilities of Townwide maintenance staff with lower
costs and improved service. Support students and staff with excellent service to provide for
optimal learning environments.
2600 - Public Facilities 6
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511300 Regular Wages $3,255,837 $3,316,351 $3,644,839 $3,780,560 $135,721 3.72%
513000 Overtime $208,819 $357,114 $227,225 $300,000 $72,775 32.03%
514100 Stipends $31,800 $35,400 $40,500 $53,250 $12,750 31.48%
Custodial Compensation $3,496,456 $3,708,865 $3,912,564 $4,133,810 $221,246 5.65%
511300 Regular Wages $846,631 $973,373 $1,011,704 $1,009,914 $(1,790)(0.18)%
513000 Overtime $55,927 $54,352 $68,529 $75,000 $6,471 9.44%
514100 Stipends $2,400 $2,400 $9,000 $12,000 $3,000 33.33%
Maintenance Compensation $904,958 $1,030,125 $1,089,233 $1,096,914 $7,681 0.71%
Subtotal Compensation $4,401,414 $4,738,990 $5,001,797 $5,230,724 $228,927 4.58%
530000 Professional Services $22,160 $25,680 $23,100 $23,800 $700 3.03%
524030 Equip. Service & Repair $46,959 $32,960 $48,800 $49,288 $488 1.00%
545000 Supplies & Materials $309,512 $198,469 $329,200 $335,784 $6,584 2.00%
571000 Travel $1,376 $4,430 $4,326 $4,326 $0 —%
585000 Equipment $34,552 $35,360 $36,000 $38,000 $2,000 5.56%
Custodial Expenses $414,559 $296,899 $441,426 $451,198 $9,772 2.21%
520000 Contract Services $340,440 $258,045 $230,600 $240,000 $9,400 4.08%
529000 Security Infrastructure Maint.$35,506 $122,479 $97,700 $118,000 $20,300 20.78%
524070 Painting $111,814 $101,551 $110,300 $113,000 $2,700 2.45%
524020 Facility Service & Repair $122,545 $216,608 $181,500 $186,000 $4,500 2.48%
524030 Equip. Service & Repair $532,657 $350,902 $270,800 $278,000 $7,200 2.66%
530060 Prof Dev & Training $5,431 $13,147 $10,000 $10,000 $0 —%
558000 Supplies $0 $27,236 $35,000 $35,000 $0 —%
545000 Supplies & Materials $658,638 $385,235 $342,000 $385,000 $43,000 12.57%
582040 Roof Repairs $38,167 $18,682 $41,000 $42,000 $1,000 2.44%
Maintenance Expenses $1,845,198 $1,493,885 $1,318,900 $1,407,000 $88,100 6.68%
520000 Contract Services $219,278 $146,569 $120,000 $122,500 $2,500 2.08%
524010 Landscaping Maintenance $231,626 $129,910 $175,000 $180,000 $5,000 2.86%
524030 Equip. Service & Repair $107,095 $100,897 $65,000 $80,000 $15,000 23.08%
531030 Gasoline/Diesel $30,261 $28,888 $37,500 $37,500 $0 —%
545000 Supplies & Materials $38,645 $37,948 $25,000 $26,000 $1,000 4.00%
558010 Clothing & Safety Equipment $21,320 $12,421 $31,000 $32,000 $1,000 3.23%
585000 Equipment $269,613 $10,987 $66,000 $69,000 $3,000 4.55%
Landscaping Expenses $917,838 $467,620 $519,500 $547,000 $27,500 5.29%
521010 Electricity $1,863,533 $2,009,696 $2,111,466 $2,362,250 $250,784 11.88%
521030 Natural Gas $621,807 $673,071 $700,778 $749,146 $48,368 6.90%
531000 Water/Sewer $71,619 $75,243 $83,000 $83,000 $0 —%
534010 Network & Communications $15,536 $16,898 $18,000 $18,360 $360 2.00%
534020 Telephone $16,395 $47,821 $46,125 $47,000 $875 1.90%
531030 Gasoline/Diesel $0 $6,122 $2,260 $2,300 $40 1.77%
Utility Expenses $2,588,890 $2,828,851 $2,961,629 $3,262,056 $300,427 10.14%
Subtotal Expenses $5,766,485 $5,087,255 $5,241,455 $5,667,254 $425,799 8.12%
Total General Fund- Education Facilities $10,167,899 $9,826,245 $10,243,252 $10,897,978 $654,726 6.39%
2600 - Public Facilities 7
Public Facilities Building Rental Revolving Fund
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 —%
513000 Overtime $145,070 $157,997 $192,480 $201,732 $9,252 4.81%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Personal Services $145,070 $157,997 $192,480 $201,732 $9,252 4.81%
524020 Facility Service & Repair $72,000 $18,089 $79,000 $79,000 $0 —%
521010 Electricity $36,000 $0 $36,000 $40,000 $4,000 11.11%
521030 Natural Gas $18,000 $12,870 $18,000 $18,000 $0 —%
542000 Office Supplies $42,000 $31,436 $45,000 $45,000 $0 —%
Expenses $168,000 $62,395 $178,000 $182,000 $4,000 2.25%
Total Revolving Fund-Education Facilities $313,070 $220,392 $370,480 $383,732 $13,252 3.58%
Total 2610 Education Facilities $10,480,969 $10,046,637 $10,613,732 $11,281,710 $667,978 6.29%
2600 - Public Facilities 8
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2620 Municipal Facilities
Budget Description: The Municipal Facilities division provides maintenance and custodial
care, contracted services, and utilities for municipal facilities. The budget includes 11 custodians
and 1 head custodian. The recommended FY2027 General Fund budget reflects a decrease of
$(241,460) or (7.20)% from FY2026. This budget reflects an increase in Compensation of
$25,143 or 2.96%, which reflects contractually obligated step increases. Expenses decreased
by $(266,603) or (10.65)%, which reflects an adjustment to the formula used in projecting the
FY27 electricity budget figures.
Rental Revolving Fund compensation is maintained at $107,997 to reflect anticipated overtime.
Expenses are increasing to $40,000 due to increasing facility use.
Division Goals: Support operation of the Community Center, Cary Memorial Library, the
Visitors Center, Cary Memorial Building events, plus the maintenance of the town pool facility,
the Center and Lincoln bath houses, and prioritized projects.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $596,940 $682,694 $721,584 $746,727 $25,143 3.48%
513000 Overtime $88,433 $73,255 $109,001 $109,001 $0 —%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
514100 Stipends $7,200 $7,200 $19,200 $19,200 $0 —%
Subtotal Compensation $692,573 $763,149 $849,785 $874,928 $25,143 2.96%
529000 Other Contract Services $37,882 $58,243 $42,500 $43,350 $850 2.00%
524030 Equip. Service & Repair $22,321 $4,000 $4,500 $5,000 $500 11.11%
545000 Supplies & Materials $81,129 $63,025 $84,000 $85,700 $1,700 2.02%
585000 Equipment $14,027 $12,730 $13,000 $13,723 $723 5.56%
Custodial Expenses $155,359 $137,998 $144,000 $147,773 $3,773 2.62%
2600 - Public Facilities 9
520000 Contract Services $129,508 $142,737 $290,000 $301,600 $11,600 4.00%
529000 Security Infrastructure Maint.$46,681 $55,766 $59,200 $71,250 $12,050 20.35%
524070 Painting $52,100 $30,681 $55,000 $56,500 $1,500 2.73%
524020 Facility Service & Repair $45,314 $61,891 $80,000 $82,000 $2,000 2.50%
524030 Equip. Service & Repair $154,218 $157,893 $133,000 $136,325 $3,325 2.50%
527010 Building Rental $19,560 $19,560 $20,000 $20,000 $0 —%
530060 Prof Dev & Training $122 $0 $1,000 $1,000 $0 —%
558000 Supplies $12,621 $49,070 $30,000 $10,000 $(20,000)(66.67)%
545000 Supplies & Materials $144,888 $118,662 $110,000 $120,000 $10,000 9.09%
558010 Clothing & Safety Equipment $3,705 $2,366 $5,000 $5,000 $0 —%
585000 Equipment $1,392 $0 $0 $0 $0 —%
582040 Roof Repairs $4,684 $12,655 $17,000 $18,000 $1,000 5.88%
Maintenance Expenses $614,793 $651,281 $800,200 $821,675 $21,475 2.68%
534060 Comm. & Network Supp.$26,826 $7,350 $20,000 $22,000 $2,000 10.00%
521010 Electricity $688,723 $986,999 $1,287,648 $1,029,270 $(258,378)(20.07)%
521020 Oil Heat - Propane $1,217 $2,123 $4,200 $4,200 $0 —%
521030 Natural Gas $137,372 $129,749 $196,723 $160,260 $(36,463)(18.54)%
531000 Water/Sewer $15,029 $25,981 $27,500 $28,050 $550 2.00%
534030 Mobile Devices $600 $0 $0 $0 $0 —%
534020 Telephone $11,353 $18,480 $19,000 $19,380 $380 2.00%
531040 Diesel $0 $2,254 $3,640 $3,700 $60 1.65%
Utility Expenses $881,120 $1,172,936 $1,558,711 $1,266,860 $(291,851)(18.72)%
Subtotal Expenses $1,651,272 $1,962,215 $2,502,911 $2,236,308 $(266,603)(10.65)%
Total General Fund-Municipal Facilities $2,343,845 $2,725,364 $3,352,696 $3,111,236 $(241,460)(7.20)%
Public Facilities Building Rental Revolving Fund
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 —%
513000 Overtime $52,767 $52,666 $107,997 $107,997 $0 —%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Personal Services $52,767 $52,666 $107,997 $107,997 $0 —%
524020 Facility Service & Repair $36,516 $6,030 $20,000 $20,000 $0 —%
521010 Electricity $0 $0 $0 $20,000 $20,000 —%
521030 Natural Gas $0 $4,290 $0 $0 $0 —%
542000 Office Supplies $13,200 $10,479 $0 $0 $0 —%
Expenses $49,716 $20,799 $20,000 $40,000 $20,000 100.00%
Total Revolving Fund-Municipal Facilities $102,483 $73,465 $127,997 $147,997 $20,000 15.63%
Total 2620 Municipal Facilities $2,446,328 $2,798,829 $3,480,693 $3,259,233 $(221,460)(6.36)%
2600 - Public Facilities 10
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2630 Shared Facilities
Budget Description: The requested FY2027 General Fund budget reflects an increase of
$42,704 or 2.71% from FY2026. This includes an increase in General Fund compensation of
$38,244 or 2.88% due to contractually obligated step increases offset by employee turnover.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
In total, General Fund expenses increased from FY2026 by 1.82%.
Division Goals: Support the operation of the Cary Memorial Building events, Cary Memorial
Library, and support the operations of the Lexington Community Center and support the
development of Municipal Building projects.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1,130,610 $1,295,870 $1,283,924 $1,322,168 $38,244 2.98%
513000 Overtime $0 $0 $0 $0 $0 —%
512000 Seasonal Part-Time $0 $0 $0 $0 $0 —%
514100 Stipends $14,000 $14,000 $44,900 $44,900 $0 —%
Subtotal Compensation $1,144,610 $1,309,870 $1,328,824 $1,367,068 $38,244 2.88%
520000 Contract Services $14,959 $33,541 $45,000 $45,750 $750 1.67%
538060 Catering/Meals $891 $694 $1,000 $1,000 $0 —%
572000 Mileage $119 $91 $2,500 $2,500 $0 —%
530060 Prof Dev & Training $2,438 $2,889 $8,200 $8,200 $0 —%
534030 Mobile Devices $2,400 $2,500 $5,000 $5,000 $0 —%
545000 Supplies & Materials $4,867 $5,655 $6,700 $6,950 $250 3.73%
585000 Equipment $0 $0 $3,000 $3,000 $0 —%
585030 Vehicles $302,822 $127,623 $173,000 $176,460 $3,460 2.00%
Subtotal Expenses $328,496 $172,993 $244,400 $248,860 $4,460 1.82%
Total General Fund- Shared Facilities $1,473,106 $1,482,863 $1,573,224 $1,615,928 $42,704 2.71%
2600 - Public Facilities 11
Public Facilities Building Rental Revolving Fund
511000 Regular Wages $118,151 $109,088 $121,228 $124,259 $3,031 2.50%
513000 Overtime $0 $17,430 $5,639 $5,639 $0 —%
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Personal Services $118,151 $126,518 $126,867 $129,898 $3,031 2.39%
519080 Health Insurance $16,406 $17,429 $21,699 $22,181 $482 2.22%
Benefits $16,406 $17,429 $21,699 $22,181 $482 2.22%
Total Building Rental Revolving Fund $134,557 $143,947 $148,566 $152,079 $3,513 2.36%
Total 2630 Shared Facilities $1,607,663 $1,626,810 $1,721,790 $1,768,007 $46,217 2.68%
2600 - Public Facilities 12
Department of Public Facilities
Program Improvement Request
Fiscal Year 2027
Submitted by:
Michael Cronin, Director of Public Facilities
FY2027 Program Improvement Request # 1 of 1
Department:Public Facilities
Element:2620 - Municipal Facilities
PIR Title:Garage Door Maintenance
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2027 Only FY2027 & Future FY2027 Request
Compensation
511000 Regular Wages $ — $ — $ —
511010 Part-Time Wages $ — $ —
513000 Overtime $ — $ —
Other Compensation $ — $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible?0 $ — $ —
Expenses
520000 Contract Services $ 30,000 $ 30,000
524020 Facility Service & Repair $ 5,000 $ 5,000
$ —
Total Expenses $ — $ 35,000 $ 35,000
Purpose/Description of Request:
The Department of Public Facilities is seeking ongoing funding for maintenance of garage doors
at public buildings.
Currently, none of the town's thirty-three garage doors are under a preventative maintenance
program. These doors are located at the following buildings: Public Service Building, Cemetery,
Reservoir, Center Bath, Main Fire Headquarters, East Lexington Fire, the Mabee Pool Building,
173 Bedford St, and the Police Station. Currently when a door is in need of repair the various
departments make a call for an emergency service to make the repair. By aggregating all doors
within one contract, the Town should be able to get better service, less downtime, and a better
overall service rate.
Service Implication:
If the doors don't receive the required maintenance, they will be subject to fail and potentially
trapping emergency vehicles inside their buildings causing delays to response.
2600 - Public Facilities 13
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Facilities
Capital Requests
Department of Public Facilities
FY2027-31 Capital Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5005 Public Facilities Bid Documents $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000 General Fund
5006 Public Facilities Interior Finishes $ 486,720 $ 506,189 $ 526,437 $ 547,494 $ 569,394 General Fund
5007 Public Facilities Mechanical/Electrical/
Plumbing Replacements $ 4,565,000 $ — $ 3,000,000 $ — $ 3,932,500 General Fund
5009-1 Municipal Building Envelopes and Associated Systems $ — $ 2,670,000 $ — $ 3,300,000 $ — General Fund - Tax Levy
5009-2 School Building Envelopes and Associated Systems $ — $ 1,975,000 $ 1,975,000 $ 3,000,000 $ — General Fund
5038 School Paving and Sidewalks $ 225,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 General Fund
Total Facilities Capital Programs $ 5,401,720 $ 5,526,189 $ 5,901,437 $ 7,247,494 $ 4,901,894
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPF-27-1 LHS Equipment Emergency Needs $ 400,000 $ — $ — $ — $ — General Fund
DPF-27-2 East Lexington Fire Station $ — $ — $ 1,000,000 $ 14,470,000 $ — General Fund, possible Excluded Debt
DPF-27-3
Clarke HVAC Replacement and
Electrification, Roof, Windows, Flooring,
Security $ — $ — $ 1,500,000 $ 2,000,000 $ 37,600,000
General Fund, Excluded Debt
DPF-27-4 Cary Memorial Library Upper Floors
HVAC Renovation $ — $ 200,000 $ 1,800,000 $ 21,000,000
General Fund, Excluded Debt, CPA, Grant/Gift/Trust
DPF-27-5 LHS Building Systems Replacement*$ — $ 10,000,000 $ 60,000,000 $ 80,000,000 $ 60,000,000 Excluded Debt
Total Facilities Capital Projects $ 400,000 $ 10,000,000 $ 62,700,000 $ 98,270,000 $ 118,600,000
*LHS renovation project proposed if December 8 debt exclusion vote fails. If debt exclusion passes, this project will be removed from the capital plan.
Facilities - Page 1 Printed November 26, 2025
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPF-CPA-1 Playground Infrastructure Upgrades $ 100,000 $ — $ — $ — $ — CPA
Total Facilities CPA Projects $ 100,000 $ — $ — $ — $ —
Facilities - Page 2 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Facilities
Capital Program Submission
Facilities - Page 3 Printed November 26, 2025
Department of Public Facilities
FY2027-31 Capital Program Summary
ID#Program Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
5005 Public Facilities Bid Documents $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000 General Fund
5006 Public Facilities Interior Finishes $ 486,720 $ 506,189 $ 526,437 $ 547,494 $ 569,394 General Fund
5007 Public Facilities Mechanical/Electrical/
Plumbing Replacements $ 4,565,000 $ — $ 3,000,000 $ — $ 3,932,500 General Fund
5009-1 Municipal Building Envelopes and Associated Systems $ — $ 2,670,000 $ — $ 3,300,000 $ — General Fund - Tax Levy
5009-2 School Building Envelopes and Associated Systems $ — $ 1,975,000 $ 1,975,000 $ 3,000,000 $ — General Fund
5039 School Paving and Sidewalks $ 225,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 General Fund
Total Facilities Capital Programs $ 5,401,720 $ 5,526,189 $ 5,901,437 $ 7,247,494 $ 4,901,894
Facilities - Page 4 Printed November 26, 2025
Program Name:Public Facilities Bid Documents Date:10/27/25
Program ID:5005 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $125,000
This program appropriates a fund for professional services to produce engineering, design development documents,
construction documents, and/or bid administration services for projects. Eligible projects would be projects seeking
authorization at the Annual Town Meeting or any Special Town Meeting, which have a high probability of approval
and the intended schedule would be unattainable if the project design process could not begin until after the close of
Annual Town Meeting.
Goals of Capital Program:
Public Facilities manages projects for municipal and school buildings with very short construction windows due to
the academic calendar and the summer construction window. With the Annual Town Meeting closing in late April
or early May, there is insufficient time to obtain professional services for bid documents, complete the bidding
process, execute a contract, and implement the project before the summer construction window closes. With this
available funding, projects that have a high probability of approval at Town Meeting can be developed with
sufficient time to implement them in the same calendar year as Town Meeting.
Impact if Not Maintained:
Impact if not completed is to delay implementation of projects for 12 months or use available operating dollars to
supplement capital projects.
Major Spending over Past 5 Years:
The nurses bathroom modification at Estabrook. There has been a steady uptick in the number of projects requiring
these services. Specifically, the 20-year capital plan has identified a number of annual projects which will require
both architect and engineering services to inform for a more defined project scope and budget for each project.
These projects include HVAC, roofing and electrical, building envelope, and solar systems etc. to name a few.
Work Currently Underway:
Design Engineering services including MEP (Mechanical Electrical Plumbing) assessments at Harrington, Fiske and
Clarke Middle schools, and solar opportunities at Lincoln Fields.
Planned Spending for Next 5 Years:
The 20-year capital plan is extremely helpful in identifying the need for the next 5 years. There are many projects
where we would need to utilize these services in order to have good information to present to Town Meeting.
Basis for Cost Projections:
FY2027 request is in the amount of $125,000 due to increase in billing rates plus the increase in the number of
projects requiring these services. Because this request is annual, it makes sense to turn back unused funds from
previous year's allocation as soon as possible.
Stakeholders: Public Facilities and project stakeholders.
Sustainability & Resilience:
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 5 Printed November 26, 2025
Operating Budget Impact:
None.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/16E $ 217,979 $ 8,777 $ — $ — $ 209,203
2018/20B $ 100,000 $ 63,029 $ — $ — $ 36,971
2019/20A $ 100,000 $ 60,790 $ — $ — $ 39,210
2020/16I $ 100,000 $ 100,000 $ — $ — $ —
2021/16A $ 100,000 $ 97,625 $ 2,375 $ — $ —
2022/16A $ 100,000 $ 81,328 $ 18,672 $ — $ —
2023/16A $ 125,000 $ 88,931 $ 35,469 $ 600 $ —
2024/16A $ 125,000 $ 123,106 $ 1,893 $ 1 $ —
2025/16A $ 125,000 $ 9,000 $ — $ 116,000 $ —
Totals $ 1,092,979 $ 632,586 $ 58,409 $ 116,601 $ 285,384
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000
Construction $ — $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 6 Printed November 26, 2025
Program Name:Public Facilities Interior Finishes Date:10/27/25
Program ID:5006 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $486,720
This in an annual program that was previously called Building Flooring. After looking at the 20-year capital plan, it
made sense to expand this category to include all interior finishes. Any interior finish that needs replacing or
upgrading would fall into this capital program. This work would include mill work, flooring, ceiling replacement,
tile work, countertop replacement, bathroom finish renovation, etc.
Goals of Capital Program:
The 20 year Capital Plan evaluated all flooring systems across the Town and School buildings and made
recommendations. DPF has developed a plan to start replacing classroom floors in school buildings at a current cost
of approximately $10,000 per classroom. The plan focuses on Clarke, Diamond, Bowman, Bridge, Harrington, and
Fiske schools. Town buildings will be included in this plan as each building comes up in the 5-year capital plan.
Impact if Not Maintained:
Without adequate funding for replacement, these systems will potentially develop into unsafe conditions and
become hazards to the students, staff and the public. In addition, these systems could become difficult to clean and
maintain at our typical high standard.
Major Spending over Past 5 Years:
•FY22 Projects: Fiske 2nd Floor Corridors, Town Office Buildings Office Space, Field House BB Court.
•FY23 Projects: Classroom flooring replacement at Clarke, and 1st floor hallways at Fiske, and Bridge.
•FY24 Projects: Replaced 30 classroom floors with Luxury Vinyl Tile (LVT) at Harrington Elementary School,
4 multi stall and 6 individual restrooms at Diamond Middle School and two single stall Town Office Building
bathroom renovations.
•FY25 Projects: Replaced 30 classroom floors with Luxury Vinyl Tile (LVT) at Harrington Elementary School,
and bathroom renovations including 6 multi stall and 4 individual restrooms at Clarke Middle School, and one
single stall at Town Office Building.
•FY26 Projects: Clarke Middle School classroom floors, 3 elementary school Main Office suites, Lexington
Community Center floors.
Work Currently Underway:
See above.
Planned Spending for Next 5 Years:
Utilizing the Facilities Condition Index (FCI) as a measuring tool, the Department of Public Facilities intends to
utilize the 20 year capital plan to prioritize capital requests. The 5 Year plan is described generically as following
the flooring replacement plan described above and to replace other interior finishes as required.
Basis for Cost Projections:
The 20-Year Capital Plan with cost estimates from VFA, Inc, including inflation.
Stakeholders: Building users, employees, and community.
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 7 Printed November 26, 2025
Sustainability & Resilience:
Operating Budget Impact:
The current operating budget is not budgeted for large square area flooring changes due to unforeseen failures.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/16D $ 367,226 $ 322,226 $ — $ — $ 45,000
2018/20C $ 361,890 $ 361,890 $ — $ — $ —
2019/20B $ 451,740 $ 451,740 $ — $ — $ —
2020/16H $ 250,000 $ 250,000 $ — $ — $ —
2021/16B $ 250,000 $ 250,000 $ — $ — $ —
2022/16B $ 295,000 $ 294,941 $ — $ — $ 59
2023/16B $ 407,200 $ 406,483 $ — $ 717.00 $ —
2024/16B $ 450,000 $ 439,662 $ 11,138 $ (800) $ —
2025/16B $ 468,000 $ 23,498 $ 226,502 $ 218,000 $ —
Totals $ 3,301,056 $ 2,800,440 $ 237,640 $ 217,917 $ 45,059
*Data current as of October 1, 2025. Reflects total authorization from article, which includes both Flooring an d Paving.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ — $ —
Construction $ 486,720 $ 506,189 $ 526,437 $ 547,494 $ 569,394
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 486,720 $ 506,189 $ 526,437 $ 547,494 $ 569,394
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 8 Printed November 26, 2025
Program Name:Public Facilities Mechanical/Electrical/Plumbing Replacements Date:10/27/25
Program ID:5007 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $4,565,000
This project is an annual replacement of Mechanical, Electrical and Plumbing systems that have exceeded their
useful life and require replacement before catastrophic failures occur. After the development of the 20 year Capital
Plan, the report identifies significant projects that are coming due in the next 5 years. This category has significant
dollars scheduled for investment over the next 5 years.
Goals of Capital Program:
The goal of the program is to assess the need of each building and to determine the priority order and to repair/
replace equipment as required.
Impact if Not Maintained:
Without the replacement of these systems, we would risk being able to supply heat, security, air conditioning, fresh
air or exhaust to both staff and students and in turn, provide service to the general public. If the systems are not
replaced in a timely fashion, the potential risk for unplanned interruptions may occur.
Major Spending over Past 5 Years:
•FY22: TOB HVAC
•FY23: Replacement of AHU4 at Clarke, Diamond Domestic Hot Water replacement
•FY24: Clarke RTU 1 and 2, Fiske & Harrington Elementary School Domestic Hot Water Heaters
•FY25: Harrington ERU's/HVAC replacement of equipment
•FY26: Continuation of the two year project from FY25
Work Currently Underway:
Replacing the ERU's at Harrington (going from gas fired to electric)
Planned Spending for Next 5 Years:
•FY27 - Fiske Elementary School Energy Recovery Units (also going from gas fired to electric)
•FY28 -
•FY29 - Intrusion Alarm-DSX-CCTV, Public Address (PA) Systems
•FY30 -
•FY31- Life Safety/Security/Technology system replacements - various buildings
Basis for Cost Projections:
20 Year Capital Plan. Estimates are Class 3 Estimates per Association for the Advancement of Cost Engineering
(AACE) for budgeting purposes from VFA Inc.
Stakeholders: General Public, Public Meetings and Occupants of the building.
Sustainability & Resilience:
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 9 Printed November 26, 2025
Operating Budget Impact:
If we continue to use operating dollars to repair the Mechanical systems it reduces the opportunity to utilize those
funds for other purposes.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/18D $ 463,000 $ 463,000 $ — $ — $ —
2017/16F $ 489,000 $ 489,000 $ — $ — $ —
2018/20I $ — $ — $ — $ — $ —
2019/20F $ 605,000 $ 603,899 $ — $ 1,101 $ —
2020/16J $ 672,000 $ 672,000 $ — $ — $ —
2021/16C $ 728,000 $ 728,000 $ — $ — $ —
2022/16C $ 787,000 $ 785,260 $ — $ — $ 1,740.00
2023/16C $ 849,200 $ 846,936 $ — $ — $ 2,264
2024/16C $ 4,015,000 $ 886,657 $ 5,620 $ 3,122,723 $ —
Totals $ 8,608,200 $ 5,474,752 $ 5,620 $ 3,123,824 $ 4,004
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ 250,000 $ 100,000 $ 325,000
Construction $ 400,000 $ 127,273 $ 3,250,000
Equipment $ 3,500,000 $ 2,500,000
Contingency $ 415,000 $ 272,727 $ 357,500
Totals $ 4,565,000 $ — $ 3,000,000 $ — $ 3,932,500
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 10 Printed November 26, 2025
Program Name:Municipal Building Envelopes and Associated Systems Date:10/27/25
Program ID:5009-1 Department:Department of Public Facilities Revised:11/18/2025
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
This request is for continued funding of Municipal Building Envelopes and Systems projects as approved in a 2006
operating override in the amount of $150,000, annually increased by 2.5%. The FY27 request is to begin the
exterior envelope maintenance including the slate roof replacement on the mansion and replacing the exterior doors
at the Community Center. The request in FY28 and FY30 are in excess of the typical 2.5% given the size of the
expected projects. A decision was made to request for the entire project instead of waiting a few years until the
budget accumulated the required amount.
Goals of Capital Program:
The roof replacement is necessary given the frequency of roof leaks. The "mansion" was constructed in 1901 and
we believe there may have been a roof replacement at some point. Either way, the roof is in need of a replacement
now.
Impact if Not Maintained:
If the roof is not replaced, the facility will continue to experience leaks and will eventually affect programs held
there and the occupants working there.
Major Spending over Past 5 Years:
Work was performed at:
•Lexington Community Center (masonry, exterior stair repair, brick repointing)
•Cary Memorial Library Ice Dams -south entrance
Work Currently Underway:
•Lexington Community Center windows, slate roof replacement, and exterior door replacements.
Planned Spending for Next 5 Years:
Work plan based on the 20 Year Capital Plan:
FY27:
FY28: Lexington Community Center, roof replacement, window replacement-main building and mansion
FY29:
FY30: Town Office Building Envelope (Roof and Windows)
FY31:
Basis for Cost Projections:
The 20 Year Capital Plan with cost estimates from VFA, Inc. including inflation. Design/Engineering based on
10% of construction cost. These figures have all been rounded to the nearest thousand.
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 11 Printed November 26, 2025
Stakeholders: Town staff, Lexington residents
Sustainability & Resilience:
Operating Budget Impact:
The projects within this program would not increase the size of the public building stock and therefore do not result
in increased utility usage or maintenance costs. In fact, with the better insulated windows, the building could see a
drop in heating and cooling costs.
Funding Source:General Fund - Tax Levy
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15D $ 187,329 $ 172,058 $ — $ — $ 15,271
2017/16C $ 194,713 $ 194,713 $ — $ — $ —
2018/20E $ 198,893 $ 164,148 $ 34,745 $ — $ —
2019/20C $ 203,865 $ 166,377 $ 37,488 $ — $ —
2020/16G $ 208,962 $ 134,445 $ 21,475 $ 53,042 $ —
2021/16D $ 214,186 $ 119,870 $ — $ 94,316 $ —
2022/16D $ 219,540 $ — $ — $ 219,540 $ —
Totals $ 1,427,488 $ 951,611 $ 93,708 $ 366,898 $ 15,271
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ 220,000 $ — $ 250,000 $ —
Construction $ — $ 2,200,000 $ — $ 2,500,000 $ —
Equipment $ — $ — $ — $ 250,000 $ —
Contingency $ — $ 250,000 $ — $ 300,000 $ —
Totals $ — $ 2,670,000 $ — $ 3,300,000 $ —
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 12 Printed November 26, 2025
Program Name:School Building Envelopes and Associated Systems Date:10/27/25
Program ID:5009-2 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $—
This project is requesting funds to perform annual prioritized extraordinary repairs and modifications to school
buildings and systems. The FY28 request will be used to replace the roofing system over a couple of years at Clarke
Middle School. The FY28 appropriation will focus on the first half of the roof where there is minimal solar panel
coverage. The roof is actively leaking and it has become extremely difficult to maintain a leak free membrane.
DPF will continue to invest in maintenance and repairs so that the building occupants will remain in a healthy
environment.
Goals of Capital Program:
Properly maintaining the buildings operated by the School Department requires continual investment in the building
envelope and systems. This includes repairs to siding, caulking, masonry, weather proofing materials, windows,
doors, and painting of wood exteriors based on priority.
Impact if Not Maintained:
Without continual maintenance the building exterior will continue to deteriorate, allowing more moisture to become
entrapped in the envelope and propagate cracks in the exterior masonry facade through the freeze-thaw cycle. The
building occupants will experience more discomfort created water infiltration.
Major Spending over Past 5 Years:
Central office chimney, Harrington front entrance and skylights, Fiske front entry water infiltration.
Work Currently Underway:
Diamond roof replacement (partial).
Planned Spending for Next 5 Years:
The 20-Year Capital Plan has identified the following work for the next 5 years
FY27 -
FY28 - Clarke roof replacement - Phase I
FY29 - Clarke roof replacement - Phase II
FY30 - Diamond Roof replacement (roofs not replaced when the addition was completed in 2018)
FY31:
Basis for Cost Projections:
Design/Engineering based on 10% of construction cost. Construction costs are estimates and placeholders until an
engineer can provide better figures. All figures have been rounded to the nearest thousand.
Stakeholders: School users, public.
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 13 Printed November 26, 2025
Sustainability & Resilience:
Operating Budget Impact:
Operating budget will continue to fund small, individual items such as failure of a specific door or window or small
painting projects.
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/14I $ 235,000 $ 234,248 $ — $ — $ 752
2015/18G $ 210,000 $ 197,809 $ — $ — $ 12,191
2016/15B $ 215,000 $ 215,000 $ — $ — $ —
2017/16A $ 222,200 $ 222,166 $ — $ 34 $ —
2018/20G $ 227,755 $ 225,284 $ 2,471 $ — $ —
2019/20D $ 233,448 $ 231,970 $ 1,478 $ — $ —
2020/16F $ 239,285 $ 239,285 $ — $ — $ —
2021/16F $ 245,199 $ 245,199 $ — $ — $ —
2022/16F $ 251,400 $ 6,550 $ 51,882 $ 192,968 $ —
Totals $ 2,079,287 $ 1,817,511 $ 55,831 $ 193,002 $ 12,943
*Data current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ 175,000 $ 175,000 $ 250,000 $ —
Construction $ — $ 1,750,000 $ 1,750,000 2,500,000.00 $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ 50,000 $ 50,000 $ 250,000 $ —
Totals $ — $ 1,975,000 $ 1,975,000 $ 3,000,000 $ —
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 14 Printed November 26, 2025
Program Name:School Paving and Sidewalks Date:10/28/25
Program ID:5039 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lexingtonma.gov
Description of Capital Program:
FY2027 - $225,000
This program funding is to replace in kind on school grounds specifically: parking lots, hardscape play spaces, bus
loops, sidewalks, retaining walls, and other associated site work.
Goals of Capital Program:
Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and Safe Routes to Schools. In addition, proper drainage of the site is equally
important and will be addressed through this capital item as well. This capital request would address pedestrian,
bicycle and driver safety on school grounds.
Impact if Not Maintained:
If deteriorated conditions are not addressed in a timely manner, additional paving replacements may be required and
building envelope conditions could deteriorate. Drainage will be impacted causing slip and fall hazards in winter.
Major Spending over Past 5 Years:
Harrington Elementary School site work. Fiske Elementary School site work. LPS Central Administration Building
site work. Bridge Elementary School site work. Bowman Elementary School site work. Diamond driveway and
sidewalk replacement.
Work Currently Underway:
Harrington front sidewalk replacement.
Planned Spending for Next 5 Years:
FY27 - Fiske Sidewalk replacement/LPS Central Administration
FY28 - Clarke/Diamond Courtyard
FY29 - Estabrook Sidewalk replacement
FY30 - Site Improvements - various schools
FY31 - Site Improvements - various schools
Basis for Cost Projections:
Past Operational Repair Projects and budget proposals plus the new 20 year Capital Plan.
Stakeholders: Community, students, parents, staff.
Sustainability & Resilience:
Operating Budget Impact:
Making these repairs through capital would reduce impact to the operating budget due to repair cost from contracted
services.
Town of Lexington - FY2027-31 Capital Program Investment
Facilities - Page 15 Printed November 26, 2025
Funding Source:General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2023/16D $ 265,000 $ 256,491 $ 540 $ 7,969 $ —
2024/16D $ 265,000 $ 265,000 $ — $ — $ —
2025/16D $ 200,000 $ 157,813 $ — $ 42,187 $ —
Totals $ 730,000 $ 679,304 $ 540 $ 50,156 $ —
*Data current as of October 1, 2025. Reflects total authorization from article, which includes both Flooring and Paving.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Design/Engineer $ — $ — $ — $ — $ —
Construction $ 225,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 225,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
CPA Amount $ — $ — $ — $ — $ —
Facilities - Page 16 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Facilities
Capital Project Submission
Facilities - Page 17 Printed November 26, 2025
Department of Public Facilities
FY2027-31 Capital Project Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPF-27-1 LHS Equipment Emergency Needs $ 400,000 $ — $ — $ — $ — General Fund
DPF-27-2 East Lexington Fire Station $ — $ — $ 1,000,000 $ 14,470,000 $ — General Fund, possible Excluded Debt
DPF-27-3 Clarke HVAC Replacement and Electrification, Roof, Windows, Flooring, Security $ — $ — $ 1,500,000 $ 2,000,000 $ 37,600,000
General Fund, Excluded Debt
DPF-27-4 Cary Memorial Library Upper Floors HVAC Renovation $ — $ 200,000 $ 1,800,000 $ 21,000,000
General Fund, Excluded Debt, CPA, Grant/Gift/Trust
DPF-27-5 LHS Building Systems Replacement*$ — $ 10,000,000 $ 60,000,000 $ 80,000,000 $ 60,000,000 Excluded Debt
Total Facilities Capital Projects $ 400,000 $ 10,000,000 $ 62,700,000 $ 98,270,000 $ 118,600,000
*LHS renovation project proposed if December 8 debt exclusion vote fails. If debt exclusion passes, this project will be removed from the capital plan.
Facilities - Page 18 Printed November 26, 2025
Project Name:LHS Equipment Emergency Needs Date:11/6/25
Project ID:DPF-27-1 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:781 2548958 Email:mcronin@lexingtonma.gov
Description of Project:
FY2027 - $400,000
The Lexington High School is a building with many needs, both in terms of the ability to house a high performing
educational program and the physical facility itself. Because of current enrollment conditions, the Lexington
School Committee submitted a Statement of Interest to the MSBA for consideration of a new or refurbished high
school. The LHS project was accepted and it was voted into the MSBA project pipeline. Recently the project
completed the Schematic Design phase and it was approved at the Project Scope and Budget phase. While the
project waits for the Town to vote on the proposed Debt Exclusion for the project, the facility continues to age while
receiving its typical high level of maintenance. The infrastructure is not only aging, but also is failing. Because the
ability to know which piece of equipment is going to fail next is impossible, we are requesting a fund of $400,000
for use in an emergency situation only. This request would be available for expenditure until a new or refurbished
facility is operational.
Justification/Benefit:
This was originally requested 3 years ago and in that time the facility suffered two significant failures. The first
system was the condensate return tank. A complete replacement was necessary and that work was done during the
past school year. This past spring, the K-Mods HVAC system failed. During the last 3 years, the HVAC system
went out more than a dozen times. The LG system was no longer dependable and as a result the system was
replaced this summer.
Impact if Not Completed:
Possible interruption to the school calendar and use of the facility.
Timeframe:
The authorization for this request will remain in place until the new facility opens. If funds remain available, they
will be rescinded at that time.
Replacement Frequency:
N/A
Basis for Cost Projections:
N/A
Stakeholders:
Students, staff, families.
Sustainability & Resilience:
N/A
Operating Budget Impact:
The operating budget cannot support the cost of a major piece of equipment failure.
Funding Source:General Fund
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 19 Printed November 26, 2025
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2022/16G LHS Emergency Equipment $ 500,000 $ 398,011 $ 3,200 $ 98,789 $ —
Totals $ 500,000 $ 398,011 $ 3,200 $ 98,789 $ —
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ — $ —
Equipment $ 400,000 $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 400,000 $ — $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 20 Printed November 26, 2025
Project Name:East Lexington Fire Station Date:11/6/2025
Project ID:DPF-27-2 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:781 254 8958 Email:mcronin@lexingtonma.gov
Description of Project:
FY2027 - $—
The East Lexington Fire House was built in 1951 and is roughly 5,250 square feet in total size. This facility houses
fire personnel and its required equipment. The facility has been modified a number of times to fit modern fire
fighting equipment, but unfortunately is still not large enough for a Ladder Truck, an Ambulance and an Engine
Truck. To provide an example of how small the site is, the fire trucks cannot be fully pulled out of the garage bays
because they extend past the end of the driveway and block the sidewalk. If one goes into the crawlspace below the
garage bays, you'll see a series of wooden columns holding up a portion of the floor where continuous concrete
failure has occurred over the years. The facility was part of the town wide conditions assessment by VFA in 2020
and received an overall grade of D. The facility needs major investments in all it's major systems including roof,
HVAC, electrical, plumbing, interior finishes, etc.
The $50,000 in FY24 is to perform a feasibility study of the site to determine if the new station could fit on the
current site. If the current site is not adequate, the architect would recommend the appropriate size of land that
would be required to house a new station.
In FY2028, the $1,000,000 request will be for the initial design/engineering costs for the station. These funds
should carry through the end of Design Development.
Justification/Benefit:
The facility was built in 1951 and no longer serves the needs of the Fire Department. The building needs many
upgrades including a larger garage for the fire trucks. This new facility may require a different site given the square
footage limitations with the current site.
Impact if Not Completed:
Fire fighting operations could be hampered. The Fire Fighting staff are currently housed in a sub standard facility.
Timeframe:
The project could begin when funds are made available.
Replacement Frequency:
None.
Basis for Cost Projections:
Estimate based on a number of other fire station projects in the area. All costs are estimates based on cost per
square foot of other sub-stations being built nearby. All costs are simply rough estimates at this point.
Stakeholders:
The Lexington Community and Fire Department staff.
Sustainability & Resilience:
Will follow Integrated Building Design and Construction Policy
Operating Budget Impact:
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 21 Printed November 26, 2025
The current facility requires significant investment to bring the building up to standard. When the new facility is
constructed it would be limited to utility and maintenance costs, similar to the costs with the current facility.
Funding Source:General Fund, possible Excluded Debt
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2023/16J East Lex Fire Feasibility Study $ 50,000 $ 17,334 $ 32,300 $ 366 $ —
Totals $ 50,000 $ 17,334 $ 32,300 $ 366 $ —
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition TBD $ — $ — $ — $ —
Design/Engineer $ — $ — $ 1,000,000 $ 1,000,000 $ —
Project Management $ — $ — $ — $ 250,000 $ —
Construction $ — $ — $ — $ 12,000,000 $ —
Equipment $ — $ — $ — $ 220,000 $ —
Contingency $ — $ — $ — $ 1,000,000 $ —
Totals $ — $ — $ 1,000,000 $ 14,470,000 $ —
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 22 Printed November 26, 2025
Project Name:
Clarke HVAC Replacement and Electrification, Roof, Windows,
Flooring, Security Date:11/6/2025
Project ID:DPF-27-3 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:7812748958 Email:mcronin@lexingtonma.gov
Description of Project:
FY2027 - $—
Clarke Middle School is in need of a major HVAC renovation. A large scale HVAC project was completed in
2008. Ironically the systems went from an all electric system to a fossil fuel HVAC system in 2008. Although a
sizable project was completed then, the primary air handling units (AHU's) were all installed in 2000. The units
were then retrofitted with water coils in 2008 and have a 20-year life expectancy and are now past their life cycle.
Typical office spaces and classrooms spaces use Unit Ventilators (UV's) and Variable air Volume fan boxes. The
UV's are in each classroom and provide fresh air and heating. The AHU's provide fresh air and heat to spaces other
than classrooms such as corridors, library, cafeteria, gym, auditorium, etc. The goal of this project is to replace the
fossil fuel classroom UV's with all electric Variable Refrigerant Flow (VRF) heating and cooling units. The AHU's,
from 2000 which as stated previously, use fossil fuel, and are all on the 20 year capital plan for replacement. Clarke
has only about 50% of the building air conditioned and ironically most of the classrooms are not air conditioned.
On hot and humid days, the temperature in this building is not adequate for teaching and learning. When this
project is complete, Clarke, like the new LHS, Diamond and the newer elementary schools will be fully air
conditioned. This would leave Bridge and Bowman as having "partial cooling", meaning there is Air Conditioning,
but only when there are temps below 80 and if the humidity is below 75%. Beyond those set points the systems
can not handle the cooling load. Because this project will follow the Integrated Building Design and Construction
Policy, a geothermal well system has been included in the rough estimate. While examining other capital requests
for Clarke, it was decided to move the requests for windows and exterior doors ($2.125M), Security ($1M), and
flooring replacement ($500K) from Capital Programs to this request.
Justification/Benefit:
The equipment is at end of life and needs to be replaced before complete failure.
Impact if Not Completed:
If the systems fail, the school may have classrooms without heating and fresh air.
Timeframe:
This work would likely take place during the summer months of 2031 and beyond. Once an architect is engaged
and can assess the complexity of the project, a better understanding of this project will allow planning for phasing
over multiple summers.
Replacement Frequency:
None
Basis for Cost Projections:
20 year capital plan which includes escalation through 2031.
Stakeholders:
Lexington community
Sustainability & Resilience:
Will follow the Integrated Building Design and Construction Policy
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 23 Printed November 26, 2025
Operating Budget Impact:
The impact would be improving the comfort and reliability of the HVAC system and reducing all fossil fuel costs to
the budget.
Funding Source:General Fund, Excluded Debt
Prior Authorizations:
None.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ 1,500,000 $ 2,000,000 $ —
Project Management $ — $ — $ — $ — $ 350,000
Construction $ — $ — $ — $ 35,000,000
Equipment $ — $ — $ — $ 500,000
Contingency $ — $ — $ — $ — $ 1,750,000
Totals $ — $ — $ 1,500,000 $ 2,000,000 $ 37,600,000
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 24 Printed November 26, 2025
Project Name:Cary Memorial Library Upper Floors HVAC Renovation Date:11/6/2025
Project ID:DPF-27-4 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:7812748958 Email:mcronin@lexingtonma.gov
Description of Project:
FY2027 - $—
It has been nearly 20 years since the Cary Library's major renovation project in 2004. Over the course of the next
ten years, the library will need significant capital investment due to wear and tear to aging mechanical systems.
The Lower Level of the building is moving forward as a capital request in the FY25 budget process. This second
project will cover the remaining two levels of the building (Main and Upper Levels), as well as exterior needs.
The upper two levels will be converted to an all electric HVAC system and will be integrated with the lower level
system. New ceilings, insulation, and lighting will be installed. Restrooms on these levels will be renovated,
carpeting will be replaced, and some programmatic spaces will be reconfigured. Because of the need to access the
duct work, existing soffits will need to be removed necessitating significant finished carpentry work to make the
rooms look as if no work ever took place. The roof is due to be replaced in 2024 and 2026, therefore it will be
completely replaced as part of the project.
Because the bulk of the new HVAC systems will be located outside the building, there is expected to be significant
amount of work performed on the chiller pit area. It's possible the pit could be partially filled in and slightly
enlarged to accommodate the Variable Refrigerant Flow condensing units.
Justification/Benefit:
The library's HVAC system reaches end of life in FY30 and needs addressing. The library circulates over a million
items each year and hosts over 350,000 visitors.
The library is an important community resource, supporting lifelong learning and community connection. It is one
of the few resources in Town that serves people of all ages and is an anchor to both the business and historical
districts. This project will ensure that the building can continue to serve its current functions and allow some
reimagining of existing spaces based on current and future needs, potentially adding some new group study/small
meeting spaces.
Impact if Not Completed:
The library's HVAC system has never functioned optimally and will reach end of life in FY30. HVAC system
failure would result in a lengthy (and unplanned) service interruption. The library has several areas where additional
insulation is needed. Sprinkler system pipes have cracked in the past, causing damage to the building and
collections. This is likely to happen again if the insulation issues cannot be permanently fixed.
Timeframe:
Construction to take place in FY29 with a 12-month timeframe. Library will need to move offsite during this
project.
Replacement Frequency:
N/A
Basis for Cost Projections:
The 20 year capital plan
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 25 Printed November 26, 2025
Stakeholders:
Community members and organizations, students, library staff
Sustainability & Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
None
Funding Source:General Fund, Excluded Debt, CPA, Grant/Gift/Trust
Prior Authorizations:
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ 200,000 $ 1,800,000 $ —
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ — $ 21,000,000
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 200,000 $ 1,800,000 $ 21,000,000
CPA Amount $ — $ — $ — TBD TBD
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 26 Printed November 26, 2025
Project Name:LHS Building Systems Replacement Date:11/6/2025
Project ID:DPF-27-5 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:Email:mcronin@lextingtonma.gov
Description of Project:
FY2027 - $—
In 2020 the Department of Public Facilities contracted with an independent professional assessment firm, VFA, to
perform a Facilities Conditions Assessment of the towns building assets. The assessment was performed in
conformance with the American Society for Testing and Materials Standard Guide for Property Condition
Assessments. The information was entered into a database and analyzed, with the objective of helping to inform
capital planning budgetary decision-making for the Town. As each building was evaluated, it yielded a Grade, or
score based on the condition of the systems within each building. In the case of LHS, it received a grade of D. To
put this into perspective, no other school building received a grade below a B. The report highlighted a number of
deficiencies with the existing systems, in particular: roof, windows, HVAC, masonry, electrical, plumbing,
accessibility, and general finishes. These systems are at their end of life and need replacing immediately. This
evaluation does not opine on overcrowding or the educational program. When the Town hired SMMA as the
architect for the LHS project, this report was given to them to evaluate. As part of the MSBA process, the architect
needed to evaluate a "Code Upgrade Only" option. Meaning, what would it cost to bring the existing building up to
current building code without moving a wall or adding one square foot of additional space. This Code Upgrade
Only option was sent to two separate professional cost estimators who determined that it would cost $311,000,000
to perform this work.
Because the school will need to continue to operate during the required work, the contractor will need to phase the
various projects. The system that is in most dire need is to replace the HVAC equipment. Because Lexington's
Integrated Building Design and Construction Policy requires a transition from fossil fuel to all electric, an upgrade
to the electrical systems will be required before we can replace the HVAC equipment. Once this work is complete,
the roof would be the next system to be replaced, followed by the windows.
Justification/Benefit:
These systems need immediate replacement. If the LHS project does not move forward, funds will need to be
directed to replace failing systems.
Impact if Not Completed:
System failure and the potential loss of use of the facility for an undetermined period of time.
Timeframe:
Immediate
Replacement Frequency:
Between 15-25 years depending on the particular system.
Basis for Cost Projections:
Cost Estimator.
Stakeholders:
The staff and students of LHS and the community at large
Sustainability & Resilience:
Will follow the Integrated Building Design and Construction Policy
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 27 Printed November 26, 2025
Operating Budget Impact:
None
Funding Source:Excluded Debt
Prior Authorizations:
None
current as of October 1, 2025.
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ 10,000,000 $ 10,000,000 $ 10,000,000 $ 10,000,000
Project Management $ — $ — $ — $ — $ —
Construction $ — $ — $ 50,000,000 $ 70,000,000 $ 50,000,000
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ — $ 10,000,000 $ 60,000,000 $ 80,000,000 $ 60,000,000
CPA Amount $ — $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 28 Printed November 26, 2025
Town of Lexington, Massachusetts
Fiscal Year 2027
Department of Public Facilities
CPA Project Submission
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 29 Printed November 26, 2025
Department of Public Facilities
FY2027-31 CPA Project Summary
ID#Project Name FY2027 FY2028 FY2029 FY2030 FY2031 Funding Source
DPF-CPA-1 Playground Infrastructure Upgrades $ 100,000 $ — $ — $ — $ — CPA
Total Facilities CPA Projects $ 100,000 $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 30 Printed November 26, 2025
Project Name:Playground Infrastructure Upgrades Date:10/31/25
Project ID:DPF-CPA-1 Department:Department of Public Facilities Revised:
Submitted by:Michael Cronin Phone:781 254 8958 Email:mcronin@lexingtonma.gov
Description of Project:
FY2027 - $100,000
The Department of Public Facilities request $100,000 in FY2027 to replace and upgrade playground fencing structures
at Bridge Elementary School and Fiske Elementary School. The proposed playground improvements will allow the
schools playground aides to maintain a perimeter where they would be able to keep students safe. The current
playgrounds do not have fencing at all and dogs, local walkers, and even a coyote have all been present in the
playgrounds recently.
The fencing that is typically used at elementary schools are a 4-foot black vinyl fence. Bridge would need roughly 400
liner feet and Fiske is 550 liner feet. All work includes installation and inspection.
Justification/Benefit:
The existing playground currently has no fencing to maintain a safe environment around the play area.
This would also allow for the securing of a playground if a play structure safety concern arises.
Impact if Not Completed:
The current playground area needs to comply with CPSC, ASTM and ADA standards. ASTM F2049 fencing standard
for outdoor play areas.
Timeframe:
Summer 2026
Replacement Frequency:
25 years
Basis for Cost Projections:
On-Call Contracted pricing
Stakeholders:
students, residents, general public
Sustainability & Resilience:
Operating Budget Impact:
Funding Source:CPA
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 31 Printed November 26, 2025
Open Space Historic Resources Recreation Land Community Housing
Definitions Land to protect existing future well fields, aquifers and recharge areas, watershed land, agricultural land, grasslands, fields, forest land, fresh water marshes and other wetlands, stream, lake and pond frontage, lands to protect scenic vistas, land for wildlife or nature preserve and land for recreational use.
Building, structure, vessel, real property, document or artifact listed on the state register of historic places or determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of the town.
Land for active or passive recreational use including, but not limited to, the use of land for community gardens, trails and adult sports, and the use of land as a park, playground or athletic field. Does not include use of land for a gymnasium or similar structure.
Housing for low and moderate income individuals and families, including low or moderate income seniors.
Acquisition Yes Yes Yes Yes
Creation Yes No Yes Yes
Preservation Yes Yes Yes Yes
Support No No No Yes
Rehab and Restoration Yes, if acquired with CP funds Yes Yes Yes, if acquired with CP funds
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2019/14J Playground Replacement - Bridge $ 302,000 $ 281,890 $ — $ — $ 20,110
2022/10D
Playground Improvements - Poured-in-Place Surfaces - Bowman, Bridge, Estabrook, Fiske $ 1,459,591 $ 1,438,364 $ — $ — $ 21,227
Totals $ 1,761,591 $ 1,720,254 $ — $ — $ 41,337
Funding Request:
FY2027 FY2028 FY2029 FY2030 FY2031
Site Acquisition $ — $ — $ — $ — $ —
Design/Engineer $ — $ — $ — $ — $ —
Project Management $ — $ — $ — $ — $ —
Construction $ 100,000 $ — $ — $ — $ —
Equipment $ — $ — $ — $ — $ —
Contingency $ — $ — $ — $ — $ —
Totals $ 100,000 $ — $ — $ — $ —
CPA Amount $ 100,000 $ — $ — $ — $ —
Town of Lexington - FY2027-31 Capital Improvement Project
Facilities - Page 32 Printed November 26, 2025
Select Board
Requested Budget
Fiscal Year 2027
Submitted by:
Kim Katzenback, Executive Clerk
Select Board Presentation
December 9, 2025
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
Mission: The Select Board is a representative policy making body. It is the mission of the
Board to work together in a collegial way that is respectful of the full range of views, not only of
the Board itself, but the entire community. The Board is committed to ensuring that all of those
views are fairly heard, presented in a way that is open and honest and in a way that brings
together a wider group of people to move forward together for the good of the community.
Budget Overview: The Select Board's operating budget, inclusive of the Select Board's Office,
the Legal budget, Town Report and the PEG Special Revenue Fund, is increasing by $134,024,
or 9.31%. Compensation is increasing $10,573 or 6.82% due to contractually obligated step
increases, and expenses are increasing $123,451 or 9.61%, which is due to increasing costs for
LexMedia and movement of town warrant printing from the Town Clerk's budget to the Select
Board budget.
In FY2025, the Town undertook a Class & Compensation Study covering the Lexington
Municipal Employees Association, the Lexington Municipal Management Association, and non-
union personnel. The FY2027 budget incorporates the results of that study.
The Select Board is the executive policy setting branch of Town government, as established by
the Selectmen-Town Manager Act. The Board consists of five members, each elected for
staggered three-year terms, who serve without salary or financial compensation. The Select
Board members are responsible for the general direction and management of the property and
affairs of Town government, and appoint the Town Manager who is responsible for the daily
operations of the Town.
An Executive Clerk/Office Manager is appointed each year by the Board to assist the Board and
to perform such duties as the Board may direct. The Executive Clerk/Office Manager is assisted
by one full-time Department Assistant, and a part-time Recording Secretary.
The Select Board's staff provide support to the Board and serve as a liaison between the public
and the Board. The Select Board's Office notifies Lexington residents of all elections through the
warrant and prepares the warrant for the Annual and Special Town meetings. They also receive
all contributions to the Select Board Gift Accounts, the Fund for Lexington, PTA Scholarships,
Lexington Education Foundation, and all Trustees of Public Trust Funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These
licenses include alcoholic beverage, auctioneer, common victualler, entertainment, gasoline
storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles
for hire such as common carrier, limousine and taxi cab, and coin-operated game machines.
8100 - Select Board 1
The staff maintain approximately 320 Select Board appointments to more than 50 committees.
Program Improvement Requests
None.
Budget Summary
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $702,613 $707,632 $793,186 $832,591 $39,405 4.97%
Transfers from Enterprise Funds to General Fund (Indirects)$664 $1,171 $1,218 $1,254 $36 2.96%
PEG Access Special Revenue Fund $560,046 $618,751 $568,125 $662,708 $94,583 16.65%
Fees
Licenses & Permits $78,385 $79,530 $77,000 $77,000 $0 —%
Total 8100 Select Board $1,341,708 $1,407,084 $1,439,529 $1,573,553 $134,024 9.31%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $150,735 $150,342 $155,071 $165,644 $10,573 6.82%
Expenses $1,190,973 $1,256,743 $1,284,458 $1,407,909 $123,451 9.61%
Total 8100 Select Board $1,341,708 $1,407,085 $1,439,529 $1,573,553 $134,024 9.31%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 8110 Select Board's Office $229,185 $281,340 $286,084 $322,157 $36,073 12.61%
Total 8120 Legal $473,669 $407,708 $375,000 $375,000 $0 —%
Total 8130 Town Report $12,562 $12,773 $13,688 $13,688 $0 —%
Total 8140 PEG Access $626,292 $705,263 $764,757 $862,708 $97,951 12.81%
Total 8100 Select Board $1,341,708 $1,407,084 $1,439,529 $1,573,553 $134,024 9.31%
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages $150,735 $150,342 $155,071 $165,644 $10,573 6.82%
Overtime $0 $0 $0 $0 $0 —%
Personal Services $150,735 $150,342 $155,071 $165,644 $10,573 6.82%
Contractual Services $1,173,912 $1,237,879 $1,264,195 $1,387,646 $123,451 9.77%
Utilities $0 $0 $0 $0 $0 —%
Supplies $17,061 $18,864 $20,263 $20,263 $0 —%
Small Capital $0 $0 $0 $0 $0 —%
Expenses $1,190,973 $1,256,743 $1,284,458 $1,407,909 $123,451 9.61%
Total 8100 Select Board $1,341,708 $1,407,085 $1,439,529 $1,573,553 $134,024 9.31%
8100 - Select Board 2
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
FY2024 FY2025 FY2026 FY2027
Authorized/Appropriated Staffing Budget Budget Budget Request
Office Manager/Executive Clerk 1 1 1 1
Department Assistant 1 1 1 1
Recording Secretary 0.25 0.25 0.25 0.25
Total FTE 2.25 2.25 2.25 2.25
Total FT/PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT
8100 - Select Board 3
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
Element: 8110 Select Board's Office
Budget Description: The Select Board's budget is increasing $35,573, or 12.43%. Wages
reflect step increases for Select Board's office staff and ensure sufficient coverage for meetings.
Compensation does not include any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2026. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager’s budget. Expenses include yearly memberships
in MMA and MAPC, and reflects an estimated increase in the cost of the annual audit, which
may change when the contract is finalized.
In FY2027, funding to print and mail the town meeting warrants is moving from the Town Clerk
Elections budget to the Select Board budget.
The Select Board is the executive policy-setting branch of Town government, as established by
the Selectmen-Town Manager Act. The Board consists of five members, each elected for
staggered three-year terms, who serve without salary or financial compensation. The Select
Board members are responsible for the general direction and management of the property and
affairs of Town government, and are the employer of the Town Manager.
The Office Manager/Executive Clerk is appointed each year by the Board to assist the Board
and to perform such duties as the Board may direct. The Select Board's staff provide support to
the Board and serve as liaison between the public and the Board.
8100 - Select Board 4
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $141,925 $142,124 $142,771 $153,144 $10,373 7.27%
511010 Part-Time Wages $8,313 $7,718 $12,300 $12,000 $(300)(2.44)%
514090 Longevity $498 $500 $0 $500 $500 —%
Subtotal Compensation $150,238 $149,842 $155,071 $165,144 $10,073 6.50%
520000 Contract Services $7,272 $17,517 $15,000 $15,000 $0 —%
530000 Goal Setting $19,000 $0 $20,000 $20,000 $0 —%
538080 Printing & Forms $225 $0 $250 $12,750 $12,500 5000.00%
538010 Advertising $364 $619 $1,000 $1,000 $0 —%
538060 Catering/Meals $164 $2,193 $750 $750 $0 —%
527030 Lease Agreements $2,834 $2,355 $2,500 $2,500 $0 —%
542020 Postage & Mailing $38 $40 $250 $6,250 $6,000 2400.00%
530060 Prof Dev & Training $1,491 $0 $1,500 $1,500 $0 —%
530040 Sem./Workshops/Conf.$1,500 $410 $1,500 $1,500 $0 —%
530050 Audit $28,500 $89,000 $68,000 $75,000 $7,000 10.29%
558000 Supplies $61 $862 $1,250 $1,250 $0 —%
542000 Office Supplies $967 $2,421 $2,000 $2,000 $0 —%
573000 Membership/Dues $16,033 $15,582 $17,013 $17,013 $0 —%
Subtotal Expenses $78,449 $130,999 $131,013 $156,513 $25,500 19.46%
Total 8110 Select Board's Office $228,687 $280,841 $286,084 $321,657 $35,573 12.43%
8100 - Select Board 5
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
Element: 8120 Legal
Budget Description: The Select Board annually appoints a Town Counsel to provide legal
service to the Town and to represent the Town in litigation. The Town is currently represented by
the law firm of Anderson & Kreiger. The current appointment is for one year, through March 31,
2026. The Town uses legal counsel to handle a variety of matters. Town Counsel prepares and
reviews certain contracts and other legal documents. Town Counsel also reviews articles for
Town Meeting Warrants and attends the Town Meeting and meetings of the Select Board when
necessary. Town Counsel regularly reports on the status of all litigation affecting the Town to the
Select Board and to the citizens annually in the Town Report.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
530030 Legal Services $473,669 $407,708 $375,000 $375,000 — —%
Subtotal Expenses $473,669 $407,708 $375,000 $375,000 $0 —%
Total 8120 Legal $473,669 $407,708 $375,000 $375,000 $0 —%
8100 - Select Board 6
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
Element: 8130 Town Report
Budget Description: The Town's Annual Report provides information on the activities of Town
departments, boards and committees, and provides financial information on the Town.
Publication of the Town Report is required by State law and the Town's bylaws.
The Town Report Committee is a volunteer committee appointed by the Select Board. It
produces the Report with the help of the departments, boards and committees. The Committee
gathers information, edits drafts, proofreads final copies, and works with a professional designer
to prepare the document for printing.
The Town Report available annually in March, free of charge, at the Town Office Building, Cary
Library, and the Community Center. The Town Report is also posted on the town's website.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Subtotal Compensation $0 $0 $0 $0 $0 —%
520000 Contract Services $8,000 $8,000 $8,000 $8,000 — —%
538080 Printing & Forms $4,562 $4,773 $5,688 $5,688 — —%
Subtotal Expenses $12,562 $12,773 $13,688 $13,688 $0 —%
Total 8130 Town Report $12,562 $12,773 $13,688 $13,688 $0 —%
8100 - Select Board 7
Town of Lexington
FY2027 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8100 Select Board
Element: 8140 PEG Access
Budget Description: The Town contracts with LexMedia to broadcast local events and public
meetings, as well as provide local shows and content. Funding is provided from the Public,
Education and Government (PEG) Access Special Revenue Fund, which is funded from cable
franchise fees. A projection for the current and projected fund balances is noted in the table
below.
Budget Data (by Object Code)
Object Description
FY2024 FY2025 FY2026 FY2027 Dollar Percent
Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $0 $0 $0 $0 $0 —%
Subtotal Compensation $0 $0 $0 $0 $0 —%
520000 Contract Services $626,292 $705,263 $764,757 $862,708 $97,951 12.81%
Subtotal Expenses $626,292 $705,263 $764,757 $862,708 $97,951 12.81%
Total 8140 PEG Access $626,292 $705,263 $764,757 $862,708 $97,951 12.81%
Public, Education and Government (PEG) Access Special Revenue Fund Balance
FY2022 Actuals FY2023 Actuals FY2024 Actuals FY2025 Budget FY2026 Request
Beginning Balance $ 1,255,862 $ 1,224,266 $ 1,140,331 $ 1,088,765 $ 902,551
Revenues $ 597,691 $ 553,640 $ 535,390 $ 460,000 $ 460,000
Transfer for Expenses
LexMedia $ 602,500 $ 610,113 $ 658,517 $ 715,224 $ 862,708
DPF AV Specialist $ 21,212 $ 22,285 $ 23,193 $ 24,840 $ 25,461
Benefits $ 5,575 $ 5,178 $ 5,246 $ 6,149 $ 6,223
Less Tax Levy Support $ — $ — $ (100,000) $ (100,000) $ (200,000)
Total Expense $ 629,287 $ 637,576 $ 586,956 $ 646,213 $ 694,392
Ending Balance $ 1,224,266 $ 1,140,331 $ 1,088,765 $ 902,551 $ 668,159
8100 - Select Board 8
Program Improvement Requests
Shared and Municipal Programs 2000 - 8000
FY2027 Recommended Budget: Program Improvements
Program Improvement Request Summary
Program Department Requests
General Fund
Public Facilities $ 35,000
Public Works $ 13,860
Police $ 25,363
Fire $ —
Library $ 103,846
Recreation - Non-Enterprise $ 118,516
Human Services $ 86,381
Health $ —
Land Use, Housing and Development $ 110,765
Select Board $ —
Town Manager's Office $ 2,500
Misc. Boards and Committees $ —
Finance $ 293,490
Town Clerk $ 3,600
Innovation & Technology $ —
Total General Fund Requests $ 793,321
Non-General Fund
Recreation Enterprise $ 100,000
Total Non-General Fund $ 100,000
Combined Requests Total $ 893,321
FY2027 Preliminary Budget & Financing Plan December 3, 2025
A-1
GENERAL FUND Departmental Request
Program Description
Public Facilities Compensation Expenses Benefits Total
2620 - Municipal Facilities Garage Door Maintenance $ — $ 35,000 $ — $ 35,000
Total Public Facilities $ — $ 35,000 $ — $ 35,000
Public Works Compensation Expenses Benefits Total
3210 - Highway Event Barricades $ — $ 13,860 $ — $ 13,860
Total Public Works $ — $ 13,860 $ — $ 13,860
Police Compensation Expenses Benefits Total
4140 - Investigations/Prevention Overtime Funds - Community Engagement $ 25,000 $ — $ 363 $ 25,363
Total Police $ 25,000 $ — $ 363 $ 25,363
Fire Compensation Expenses Benefits Total
Total Fire $ — $ — $ — $ —
Library Compensation Expenses Benefits Total
5130 - Youth Services Full-Time Teen Services Librarian $ 80,423 $ — $ 23,423 $ 103,846
Total Library $ 80,423 $ — $ 23,423 $ 103,846
Recreation - General Fund Compensation Expenses Benefits Total
8600 - Innovation and Technology Technical Support Technician $ 55,455 $ — $ 23,061 $ 78,516
2620 - Municipal Facilities Community Center Maintenance Expenses $ — $ 40,000 $ — $ 40,000
Total Recreation - General Fund $ 55,455 $ 40,000 $ 23,061 $ 118,516
Human Services Compensation Expenses Benefits Total
6150 - Youth & Family Services Housing Case Coordinator $ 63,208 $ — $ 23,173 $ 86,381
Total Human Services $ 63,208 $ — $ 23,173 $ 86,381
Health Compensation Expenses Benefits Total
Total Health $ — $ — $ — $ —
Land Use, Housing & Development Compensation Expenses Benefits Total
7110- Building and Zoning Building Inspector Part-Time $ 49,390 $ — $ 716 $ 50,106
7110- Building and Zoning Mechanical Inspector - Additional Hours $ 10,507 $ — $ 152 $ 10,659
7300 - Economic Development Tourism Model Evaluation $ — $ 50,000 $ — $ 50,000
Total Land Use, Housing & Development $ 59,897 $ 50,000 $ 868 $ 110,765
Select Board Compensation Expenses Benefits Total
Total Select Board $ — $ — $ — $ —
FY2027 Preliminary Budget & Financing Plan December 3, 2025
A-2
Town Manager Compensation Expenses Benefits Total
8210 - Organizational Direction and Administration Women's Institute Development $ — $ 2,500 $ — $ 2,500
Total Town Manager $ — $ 2,500 $ — $ 2,500
Town Committees Compensation Expenses Benefits Total
Total Town Committees $ — $ — $ — $ —
Finance Compensation Expenses Benefits Total
8420 - Treasurer/Collector Tyler ERP Cashiering Module $ — $ 145,000 $ — $ 145,000
8420 - Treasurer/Collector Treasury Municipal Clerk $ 27,491 $ — $ 22,655 $ 50,146
8410 - Comptroller Financial Analyst $ 75,000 $ 23,344 $ 98,344
Total Finance $ 102,491 $ 145,000 $ 45,999 $ 293,490
Town Clerk Compensation Expenses Benefits Total
8540 - Records Management Transcription Services $ — $ 3,600 $ — $ 3,600
Total Town Clerk $ — $ 3,600 $ — $ 3,600
Innovation & Technology Compensation Expenses Benefits Total
Total Innovation & Technology $ — $ — $ — $ —
Total General Fund $ 386,474 $ 289,960 $ 116,887 $ 793,321
NON-GENERAL FUND
Water/Sewer Enterprise Compensation Expenses Benefits Total
Total Water/Sewer Enterprise $ — $ — $ — $ —
Recreation Enterprise Compensation Expenses Benefits Total
5210 - Administration Strategic Plan $ — $ 100,000 $ — $ 100,000
Total Recreation Enterprise $ — $ 100,000 $ — $ 100,000
Total Non-General Fund $ — $ 100,000 $ — $ 100,000
FY2027 Preliminary Budget & Financing Plan December 3, 2025
A-3