Loading...
HomeMy WebLinkAbout2019-01-16-LEXHAB-min LexHAB Board Meeting 1620 Massachusetts Avenue,Suite 4, Lexington, MA 02420 January 16,2019 at 7:00 AM Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on December 18, 2018. Members present were Bob Burbidge, Les Savage, Bob Phelan, Martha Wood, Bill Hays, Donna Leary, Henry Liu, Gerry Howell and Pat Goddard. Also present were Patricia S. Nelson, counsel to LexHAB and Bob Pressman of the Lexington Housing Partnership. The Vice-Chairman, Bob Burbidge, presided. Minutes from the December 18, 2018 meeting were reviewed and accepted as amended. FINANCIAL REPORT Gerry Howell Reviewed 2018 and 2017 Profit and Loss Statement comparison • Revenue increase of over 12 % due to improved income verification process and increase in the number of units. • Condo fees increased >$30k, an amount which includes a contingent liability at Muzzey. • Increased office expenses from web and system requirements with office expansion. • Payroll Fees—now using new PAYCHEX Company • Financial Services—includes audit fees, accounting fees and payments to Metro West. • Snow removal increase is due to failure to bill in prior year... • Driscoll and Driscoll invoicing not current, Pat Nelson to follow up. • Garfield Repair and Maintenance categories will disappear completely as a separate item. This was kept previously to meet MHFA loan requirements, now expired. Motion made to accept Treasurers report. Motion approved. ORGANIZATION • Due to vacations, Executive Director Authority task force meeting has been deferred until end of January or early February. Pat Nelson to schedule. • Pat Goddard, Pearlene Varjabedian, and Karen Iverson reviewed a demonstration of PHA-Web modules for tenant management, property management, financial management, and document imaging. A review with Multisite is scheduled for Thursday,January 17. • Karen Iverson is currently assisting in evaluating the Facility Management software financial capability and comparing it to QuickBooks. Karen is open to supporting this assessment and then helping bring a new accounting person on board and trained by July 1. LEXHAB POLICIES AND PROCEURES • Pat Nelson will set up a meeting with the Policy Task Force. Donna Leary would like to withdraw from Task Force. Members are now Pat Nelson, Bill Hays, Martha Wood,and Henry Liu. They will meet by next month's meeting. FARM VIEW • Pat Goddard reviewed the July 2018 bid result, with Homer Contracting bidding a General Contract price of $3,763,000.00, including $634,400 in files sub-bids for roofing, gypsum wallboard, painting and electrical. • Feltonville Building Company bid General Contract price of $2,495,868 in February of 2018, without bids from any filed sub-bids. Pat Goddard and Lester Savage will meet with Feltonville to discuss their progress on becoming DCAMM Certified and the impact of the$634,400 in potential file sub-bids in their computation of their General Contractor bid. They have to provide prevailing wage documentation. • Triumph Modular Construction was discussed as an option. Impact of prevailing wage would be less. Pat Nelson spoke with Public bidding attorney regarding modular. • Henry Liu mentioned zoning approval needed to be reviewed and updated. WRIGHT FARM • Lester Savage reported that de-leading is in process and demolition will start next week. • Minuteman students should be beginning their work the week of January 28. • Lester Savage reported that the completion date remains to be Early Winter 2019. EMPLOYEE HOUSING PROGRAM • General discussion on the benefits of the program for Town employees and feedback has been positive. Recently acquired property at 22 Hamblen could be utilized, but more information is needed. • In a survey, over 75 comments and feedback were received regarding this program. • Motion accepted to keep Hamblen open until the end of February, 2019 LEARY • Discussed bringing a request for design funding to November Town Meeting. NEW BUSINESS • Lester Savage reported that he had been contacted about a small parcel as a potential donation to LexHAB for construction of a new single-family home. The location appears to have some constraints. Pat Nelson to review documentation. • Discussed various proposals for repurposing of Senior Center space at Muzzey High Condominium. Lester Savage will inquire with Carol Kowalski on the status of the Senior Center space plan and Pat Goddard will request preliminary layout\plans from Colin Smith. NEXT MEETING • The Board scheduled the next meeting for Wednesday February 27 at 7 AM. EXECUTIVE SESSION The chairman then proposed that the Board go into executive session to consider tenant matters, stating that Consideration of same in open session could have a detrimental effect on the negotiating position of a semi-public Body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the Board not return Open session at the end except to adjourn.