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HomeMy WebLinkAbout2019-02-27-LEXHAB-min LexHAB Board Meeting 1620 Massachusetts Avenue,Suite 4, Lexington, MA 02420 February 27,2019 at 7:00 AM Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on February 27, 2019. Members present were Bob Burbidge, Les Savage, Bob Phelan, Martha Wood, Bill Hays, Donna Leary, Gerry Howell and Pat Goddard. Also present were Patricia S. Nelson, counsel to LexHAB, Karen Iverson— Accounting Manager,Sue Barry—Selectman and Bob Pressman of the Lexington Housing Partnership. Absent were Bill Kennedy, Chairman and Henry Liu. The Vice-Chairman, Bob Burbidge, presided. Minutes from the January 19, 2019 meeting were reviewed and accepted as amended. Motion to Recess and reconvene after Annual Board Meeting. All in favor PARKER MANOR Discussed costs and situation. Motion to retain counsel at Parker Manor for flooding. All in Favor FINANCIALS Pat Goddard suggested making strategic decisions rather than reactive decisions. Bob Burbidge would like to establish a Task Force to discuss. Motion to accept.All in Favor Task Force stablished—Gerry Howell, Bob Phelan, Pearlene Varjabedian, Karen Iverson, Pat Goddard and Lester Savage Committee will make recommendations and be voted no later than the May Meeting Motion to accept—All in Favor. ORGANIZATION Pat Goddard reviewed the evaluation of the three different systems PHA, Buidlium and Multisite. Recommendation is to switch to PHA Web. Pat Goddard spoke with Liz Rust regarding the Calculation Worksheets and she is willing to review them. In the future Website design may come in to play with PHA. Karen will keep all financials in QuickBooks. Pat Goddard indicated we need to go up to a three user license for QuickBooks-desktop version. MMDT check signing—Gerry Howell reviewed. Donna Leary and Bob Burbidge to be sign holders. Motion Accepted—AII in favor Bob Phelan—reviewed increase to John Biggins on call payments Motion to increase monthly rate from$200 to$400/month. Motion accepted and all in favor. LEXHAB Human Resources Task Force • Document of Power, Duties and Authority as Executive Director was reviewed. Motion to approve document. All in favor POLICY TASK FORCE UPDATE No later than May to receive updates. Tenant selection process on LexHAB controlled units to be discussed. Pat Goddard reviewed Metro West Lotter Proposal and Marketing Plan FARM VIEW • Pat Goddard and Lester Savage working on this diligently. Met with Feltonville's Ian Mazmanian and Colin Smith to discuss DCAM. Can be done in two phases. Project limit is 1.3M to be able to bid. March will be critical period. • Pat Goddard spoke with Triumph Modular Construction -they are very interested in this project —look at it as a growth opportunity. Budget value 2.8M we only have 2.6M. EMPLOYEE HOUSING PROGRAM • Bob Burbidge discussed 22 Hamblen as viable for Employee Housing Program with 100% Gross AMI. Mixed income rent would be$2695. • Table to discuss with Bill Daly. Will review on March 20. • Bob Phelan brought up CPC Funding concerns. WRIGHT FARM • Pat Nelson discussed following process regarding Historical Commission demolition. • Bob Pressman discussed the definition of demolition. CPC voted the guideline included partial demolition. LexHAB shall be subject to rules and regulations of bi-laws. • Sue Barry mentioned Citizens petition will be coming to Town Meeting to reduce CPA surcharge from 3%to 1%. NEXT MEETING • The Board scheduled the next meeting for Wednesday March 20 at 7 AM. EXECUTIVE SESSION The chairman then proposed that the Board go into executive session to consider tenant matters, stating that Consideration of same in open session could have a detrimental effect on the negotiating position of a semi-public Body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the Board not return Open session at the end except to adjourn.