HomeMy WebLinkAbout2019-03-25-CPC-ATM-rpt Town of Lexington
Community Preservation Committee
Report to
2019 Annual Town Meeting
Article 14: Community Preservation Committee,
Community Preservation Act Projects
Submitted by:
Marilyn Fenollosa, Chair
Richard Wolk, Vice Chair
Charles Hornig
David Horton
Jeanne Krieger
Joe Pato
Robert Pressman
Lisah Rhodes
Melinda Walker
Gina Federico, Admin. Assistant
Approved March 12, 2019
Table of Contents
Introduction 1
Criteria for Project Selection 5
Table of Allowable Uses 8
Article 14 9
(a) Conservation Land Acquisition 9
(b) Willard's Woods Site Improvements 11
(c) Archives & Records Management/Records Conservation & Preservation 13
(d) Battle Green Master Plan- Phase 3 14
(e) 9 Oakland Street-Renovation and Adaptive Re-Use 15
(f) Inter Municipal Agreement with Minuteman Regional Vocational Technical
School District 17
(g) Old Reservoir Bathhouse Renovation 18
(h) Park Improvements- Hard Court Resurfacing 19
(i) Park Improvements-Athletic Fields 20
(j) Playground Replacement Program-Bridge 21
(k) LexHAB- Preservation, Rehabilitation, and Restoration of Affordable Housing 22
(1) FY20 CPA Debt Service and Projections 23
(m)Administrative Budget 25
Status Report on Prior Years' Projects 26
CPF Account Balances -2019 Annual Town Meeting 49
FY20 CPA Project Costs and Summary 50
FY20 Available Balance (after 2019 ATM) 51
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Community Preservation Committee
Annual Town Meeting 2019
Summary of Recommended Community Preservation Act Projects
under Article 14 for Annual Town Meeting
FY 2020
The Community Preservation Committee (CPC)received 14 projects for review for FY20
funding, and is recommending 10 projects to the 2019 Annual Town Meeting for funding under
Article 14. Under Article 14, three projects fall within the area of Historic Resources, one under
Open Space, five under Recreational Resources and one under Community Housing. Of the four
not recommended, one was withdrawn, one was deemed ineligible for CPA funding by Town
Counsel, one was indefinitely postponed, and one was not supported by the CPC.
Described on pages 9 through 22, each project was reviewed and evaluated by the CPC in
light of its statutory eligibility and importance to the Town; all 10 received Town Counsel
approval. All FY20 applications were discussed in public CPC meetings and were presented at
the Town Meeting Members Association Information Session on March 13, 2019. The total cost
of the 10 projects which the CPC is recommending to Annual Town Meeting is $2,283,367. The
$2,283,367 will be funded by available balances in the Community Preservation Fund. (Please
see page 49 for details.)
The CPC is also recommending approval of Debt Service and Administrative Expenses to
be paid from the Community Preservation Fund. There are four commitments for debt service,
which include payments for the Wright Farm Acquisition, the Community Center Acquisition,
Cary Memorial Building Upgrades (continuing debt service payments), and the Center Track
and Field Reconstruction (initial full debt service payment). The approved Administrative
Budget,permitted by the Community Preservation Act, remains constant at $150,000. (Please
see page 25 for details.) These Debt Service and Administrative Expenses (Administrative and
Debt Service) total $3,244,680 and are detailed on pages 23 through 25.
2018-19 was the final CPC year for Sandra Shaw, who joined the CPC in 2006 as a
founding member representing the Recreation Committee. Sandy was a passionate advocate for
Lexington's parks and playgrounds throughout her 12-year tenure on the Committee. The
Committee is grateful for her commitment to recreation in Lexington and her advocacy on
behalf of its many resources, but especially, her collegiality and good will. We will miss her.
Sandy has been ably replaced by Lisah Rhodes, and we welcome her to the CPC.
1
Community Preservation Act
The Community Preservation Act (CPA) is a state statute which individual communities in
the Commonwealth may choose to adopt; Lexington adopted the statute by a vote of Town
Meeting in 2005 and ratification by Lexington voters in 2006. CPA communities impose a
surcharge on their own property taxes of up to 3%, and funds raised from the surcharge are
restricted to use for projects in four categories: community housing, historic resources,
open space and recreation. To support expenditures in these areas, the state "matches" the
funds raised by the community surcharges annually at a certain percentage.
Lexington elected a 3% surcharge on both residential and commercial taxpayers. Mindful
of the burden on homeowners, however, the Town also adopted provisions which exempt
the first$100,000 of home value from the surcharge and grant a total exemption from the
surcharge to lower income residents. In fiscal year 2019 (FY19), the annual surcharge
averaged $402.67 billed per Lexington household. Our commercial and industrial taxpayers
were billed$946,685 in FY19, representing approximately 19.02% of our billed CPA
surcharges.
In its initial year, FY07, the surcharge brought in approximately$2.5 million, which was
fully matched with state funds. Since FY07, annual revenue from the local surcharge has
steadily increased. Latest figures are available for FY18, for which the surcharge raised
$4,659,786. However, state matching funds, which come from a surcharge on Registry of
Deeds transaction fees, have fallen since FY08. Lexington's FY19 state match totaled
$922,256 or 19.8% of its surcharge. This included a share of a $10 million distribution
from the 2018 state budget surplus. Surplus funds are not always available, however, and
the Trust Fund will likely continue to decline.
The general decrease in state matching funds is due primarily to an increased number of
communities passing CPA bylaws and competing for limited funds, and stagnant recording
fees collected at the state's Registries of Deeds. The current transaction fees have not been
adjusted since the CPA was signed into law in 2000.
While Lexington's FY19 state match(not including the $10 million surplus) is at an all-time low,
CPA advocates believe this actually strengthens the argument for a permanent fix to the CPA
Trust Fund. Recently reintroduced legislation entitled An Act to Preserve Community
Preservation (S.1618 and H2463) calls for a review of the fees collected at the Registries of
Deeds (the trust fund's primary source of funding). If passed, the increased fees would provide
all current CPA communities with over a 40% first round distribution in 2020. The bill is now
working its way through the legislative process, and the Governor of Massachusetts, Charlie
Baker, has promised to sign it if it successfully passes both Houses.
Given the increased number of CPA communities competing for limited funds and the
uncertainty of future state budget surplus transfers and pending legislation, the Town
projects a conservative 11.5% state match estimate for FY20. The chart below shows the
state matching funds received to date.
2
Record of Lexington's CPA State Matching Funds
(Source: Massachusetts Department of Revenue)
CPA STATE MATCHING FUNDS
TO DATE
FISCAL PERCENTAGE AMOUNT
YEAR
2008 100.00 $2,556,362
2009 69.40 $1,927,708
2010 36.17 $1,060,390
2011 28.22 $858,729
2012 27.62 $885,463
2013 27.79 $929,507
2014 54.09 $1,932,347
2015 32.56 $1,230,116
2016 30.70 $1,229,774
2017 21.30 $897,243
2018 17.80 $789,905
2019 19.80 $922,256
TOTAL $15,219,800
Community Preservation Committee
The CPA requires each adopting community to appoint a Community Preservation Committee.
By Lexington Bylaw, the CPC comprises nine members, of whom three are appointed by the
Board of Selectmen as at-large members and six are appointed by the following boards and
committees: Planning Board, Conservation Commission, Historical Commission, Housing
Partnership, Housing Authority, and Recreation Committee. Marilyn Fenollosa, the
representative from the Historical Commission, currently serves as Chair, with Richard Wolk
from the Conservation Commission serving as Vice-Chair. The CPC welcomed one new
member in 2018: Lisah Rhodes (Recreation Committee Appointee).
The CPC is responsible for reviewing applications for funding under the CPA and
recommending to Town Meeting expenditures of CPA funds on those projects it supports each
year. Committee decisions are made within the framework of a CPC planning document, Town
of Lexington Community Preservation Plan: A Needs Assessment, which is updated annually
after the Committee receives comments at a public hearing. This document can be found on the
CPC website at the reference below. The CPC works closely with the Finance Department staff
and the Capital Expenditures and Appropriation Committees in tracking CPA fund balances
and expenditures,projecting available funding for future years, and planning fund allocations
for each of the areas eligible for CPA funding. The CPC Administrative Assistant currently
tracks over 50 ongoing CPC projects, for which updates are given in this report after the FY20
Project Descriptions.
3
Since Lexington's adoption of the Community Preservation Act in 2006, the CPC has
recommended and Town Meeting has approved a total of$72,224,115 for 171 CPA projects
(exclusive of administrative expenses). These funds have supported 87 historic preservation
projects affecting 31 municipal and other public historic resources; preserved 58 acres of open
space; created or preserved 46 recreational facilities; and funded or contributed to the creation
of 41 units of affordable housing, and supported multiple preservation projects at Greeley and
Vynebrooke Villages, which have in total 148 units. Of this total, $15,219,800 or 21.07% of
the Town's total project costs (exclusive of administrative expenses) has been received
from the State as matching funds.
For further information about the CPC, visit the CPC's page of the Town's website,
http://www.lexingtonma.gov/community-preservation-committee.
4
TOWN OF LEXINGTON
COMMUNITY PRESERVATION COMMITTEE
General Criteria for Project Selection
The Lexington Community Preservation Committee reviews proposals that are eligible for
funding under the Community Preservation Act(CPA), specifically projects for:
• The acquisition, creation, and preservation of open space;
• The acquisition, preservation,rehabilitation and restoration of historic resources;
• The acquisition, creation,preservation, rehabilitation and restoration of land for
recreational use;
• The acquisition, creation, preservation, and support of community housing; and
• The rehabilitation and restoration of open space and community housing that is acquired
or created with CPA funding.
Preference will be given to proposals that:
• Preserve or utilize currently owned Town assets;
• Preserve the essential character of the Town as described in the Comprehensive Plan;
• Are consistent with other current planning documents that have received wide scrutiny
and input and have been adopted by the Town;
• Receive endorsement by other municipal boards or departments;
• Save resources that would otherwise be threatened;
• Benefit a currently under-served population;
• Serve more than one CPA purpose (especially in linking open space,recreation and
community housing);
• Demonstrate practicality and feasibility to be implemented expeditiously and within
budget;
• Produce an advantageous cost/benefit value;
• Leverage additional public and/or private funds; and
• Provide long-term contributions to the Town.
Category Specific Criteria
Open space proposals that receive preference are those which:
• Preserve and/or restore threatened or deteriorating public lands;
• Permanently protect important wildlife habitat, and areas containing diverse vegetation,
geologic features, and habitat types,particularly those supporting threatened or
endangered species;
• Promote connectivity of habitat and protect or enhance wildlife corridors;
• Provide opportunities for passive recreation and environmental education;
• Provide connections with existing trails or potential trail linkages;
5
• Preserve scenic views and those areas which border a scenic road;
• Provide flood control/storage;
• Preserve important surface water bodies, including wetlands, vernal pools or riparian
zones; and
• Preserve priority parcels identified in the Open Space Plan.
Historical Resources proposals that receive preference are those which:
• Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or
archaeological resources of significance, especially those that are threatened, including
those within a Lexington Historic District, on the State or National Historic Register, or
eligible for placement on such registers, or on the Lexington Historical Commission's
Comprehensive Cultural Resources Survey;
• Protect, preserve, enhance, restore and/or rehabilitate Town-owned properties, features or
resources of historical significance;
• Protect,preserve, enhance, restore and/or rehabilitate the historical function of a property
or site;
• Provide permanent protection for a historic resource;
• Support the adaptive reuse of historic properties; and
• Demonstrate a public benefit.
Community Housing proposals that receive preference are those which:
• Add affordable units to the Town's Subsidized Housing Inventory(SHI) so as to
maintain at least 10% of Lexington's housing as affordable;
• Intermingle affordable and market rate housing at levels that exceed state requirements
for the percentage of affordable units;
• Ensure long-term affordability;
• Give priority to local residents, Town employees, and employees of local businesses;
• Promote use of existing buildings or construction on previously developed or Town-
owned sites;
• Provide housing that is harmonious in design, scale, setting and materials with the
surrounding community; and
• Promote a socioeconomic environment that encourages diversity.
Recreational Resources proposals that receive preference are those which:
• Support multiple active and passive recreation uses;
• Serve a significant number of residents;
• Expand the range of recreational opportunities to serve Lexington residents of all ages;
• Jointly benefit Conservation Commission and Recreation Committee initiatives;
• Maximize the utility of recreational resources and land already owned by Lexington; and
6
• Promote the creative use of railway and other corridors to create safe and healthful non-
motorized transportation opportunities.
7
Community Preservation Fund Allowable Spending Purposes
OPEN SPACE HISTORIC RESOURCES RECREATIONAL LAND COMMUNITY HOUSING
DEFINITIONS (G.L.c.44B§2) Land to protect existing and future well Buildings,structures,vessels,real Land for active or passive recreational Housing for low and moderate income
fields,aquifers and recharge areas, property,documents or artifacts listed use including,but not limited to,the use individuals and families,including low
watershed land,agricultural land, on the State Register of Historic Places of land for community gardens,trails, or moderate income seniors.Moderate
grasslands,fields,forest land,fresh and or deemed by the local historic noncommercial youth and adult sports, income is less than 100%,and low
salt water marshes and other wetlands, preservation commission to be and the use of land as a park,playground income is less than 80%,of US HUD
ocean,river,stream,lake and pond significant in the history,archeology, or athletic field.Does not include horse Area Wide Median Income.
frontage,beaches,dunes and other coastal architecture or culture of the city or or dog racing or the use of land for a
lands,lands to protect scenic vistas,land town. stadium,gymnasium or similar structure.
for wildlife or nature preserves and land
for recreational use.
ACQUIRE
Obtain property interest by gift,purchase, YES YES YES YES
devise,grant,rental,rental purchase,lease or
otherwise.Only includes eminent domain taking
as provided by G.L.c.44B.
CREATE
To bring into being or cause to exist.Seideman YES NO YES YES
v.City ofNewton,452 Mass.472(2008)
PRESERVE
Protect personal or real property from injury, YES YES YES YES
hann or destruction.
SUPPORT
Provide grants,loans,rental assistance,security NO NO NO YES,
deposits,interest rate write-downs or other including funding for affordable
forms of assistance directly to individuals and housing trusts
families who are eligible for community
housing,or an entity that owns,operates or
manages such housing for the purpose of
making housing affordable.
REHABILITATE/RESTORE
Make capital improvements,or extraordinary YES, YES YES YES,
repairs to make assets functional for intended if acquired with CPA funds if acquired with CPA funds
use,including improvements to comply with
federal,state or local building or access codes or
federal standards for rehabilitation of historic
properties.
8 Adapted from information provided by Massachusetts Department of Revenue,Division of Local Services
ARTICLE 14 (a)
Project: Conservation Land Acquisition
CPA Category: Open Space
Amount Requested: $275,000
Amount Recommended: $275,000
CPC Vote: (9-0)
Project Description:
This FY20 request for CPA funds is for the acquisition and preservation of environmentally
sensitive lands in Lexington located on Kendall Road(Map 32, Lot 114) and Sherburne Road
(Map 32, Lot 135). The Sherburne Road parcel has been on the Conservation Commission's list
of highly desirable parcels since 1996 and abuts the Upper Vine Brook conservation area. The
Kendall lot is a stand-alone parcel, but the Conservation Commission was offered the
opportunity to acquire these properties only as a package deal for both lots. The acquisition of
both parcels of land will add an additional 4+ acres to the Town's inventory of conservation
land.
Project Goals and Objectives:
• Acquire two parcels of land;
• Add 4+ acres of land to the Town's inventory of conservation land;
• Remove marginal lots from potential development;
• Preserve and protect valuable open space; and
• Promote environmental educational opportunities.
Project Benefit:
This request will permanently preserve and protect valuable environmentally sensitive open
space within Lexington. It will provide for protection of wildlife habitat, flood storage areas,
wetland resource areas and environmental education opportunities. It will also remove these
marginal lots from the potential development process and costly litigation for the Town when
permits are denied. Further, the land on Sherburne Road has the potential to provide a key
connection into Upper Vine Brook- Cotton Farm Conservation Area.
Funding Request:
The FY20 funding request is $ 275,000.
9
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10
ARTICLE 14 (b)
Project: Willard's Woods Site Improvements
CPA Category: Recreational Resources
Amount Requested: $138,273
Amount Recommended: $138,273
CPC Vote: (9-0)
Project Description:
Willard's Woods is the largest and most popular conservation area in Lexington, with over 100
acres of open meadow, old-growth pine forest, wetlands, and a historic mill pond. A stone dust
bike path runs across the property, connecting North Street with Brent Road and Hathaway
Road. This path is part of the Across Lexington trail system,but it is not fully accessible to a
mobility-impaired user and it is in need of repair. The Conservation Commission proposes to
upgrade and improve this path and to use it as the basis of exploring and creating an expanded
trail system that meets the requirements of the Americans with Disabilities Act and the principles
of universal design, in order to open some of the experience of Willard's Woods to visitors with
a wider range of abilities. The project will also include upgraded and accessible parking and
universally designed navigation and interpretive signage, benches and picnic areas that are
usable by all visitors, including those with mobility, vision, or other functional limitations.
The project will be completed in two stages. This FY20 funding is for the first stage. It will be
used (1) to hire an established natural resources management firm to produce a comprehensive
land management plan, which will identify areas of special significance in Willards Woods and
develop a plan for long-term maintenance of the property; and (2) to enable design, surveying,
engineering, construction planning and permitting for the proposed universally designed
enhancements, which will be located, to the extent possible, to take advantage of features
identified in the land management plan. The second stage of the project, anticipated for FY21,
will be construction of the trail, parking improvements and other elements of the plans developed
in stage one.
Project Goals and Objectives:
• Provide funds to complete a comprehensive land management and site plan completed by
an established natural resource management firm; and
• Address accessibility issues on the property, the trail, and surrounding site.
Project Benefit:
Willard's Woods provides an important natural oasis for many hikers, dog walkers, cyclists, and
nature enthusiasts. The land management and site plan would assist the Conservation
Commission with long-term planning and implementation of site improvements in a historically
and ecologically sensitive manner. The property supports place-based educational programming
for the Diamond Middle School and hosts a half-mile segment of the ACROSS Route A Town-
wide trail system.
11
Funding Request:
$138,273 is requested for the comprehensive land management and site plan in FY20. A
subsequent request for construction funding is anticipated in FY21,preliminarily estimated at
approximately $597,000.
12
ARTICLE 14 (c)
Project: Archives and Records Management/Records
Conservation & Preservation
CPA Category: Historic Resources
Amount Requested: $20,000
Amount Recommended: $20,000
CPC Vote: (9-0)
Project Description:
This FY20 request for CPA funds is for the conservation and preservation of historic municipal
documents and records. The current request will fund the conservation and preservation of older
documents and make them available in the Town's digital archives. Documents to be conserved
under this funding request include School Committee Minutes, Board of Registrars Minutes and
Records of the Overseers of the Poor, all from the years 1850-1910. In addition, selected
financial records of the Selectmen and Assessor's Department during this time period will be
included as funding allows.
Project Goals and Objectives:
• Preserve older documents and make them available in the Town's digital archives; and
• Ensure retention and accessibility for current and future access.
Project Benefit:
Significant progress has been made in preserving Lexington's historic documents, but there is
still a continuing need to preserve records from the 1800s and early 1900s and to make them
widely available. The preservation and conservation of permanent records for archiving creates
the basis for documenting Lexington's history for the future.
Funding Request:
The FY20 request is $20,000.
13
ARTICLE 14 (d)
Project: Battle Green Master Plan- Phase 3
CPA Category: Historic Resources
Amount Requested: $570,438
Amount Recommended: $253,394
CPC Vote: (9-0)
Project Description:
The Battle Green Master Plan was first presented to the Board of Selectmen in March 2010. The
Master Plan Implementation is broken out into three phases. Phase 1 was approved at the 2011
Annual Town Meeting to repair and upgrade the pathways surrounding the existing monuments
on the Battle Green. Phase 2 was approved at the 2012 Annual Town Meeting for repairs and
upgrades to the pathways surrounding the Battle Green itself and Belfry Hill, and for
rehabilitation of the granite steps leading to the Obelisk, and the fence at Ye Olde Burying
Ground. Phases 1 and 2 have been funded, with work scheduled for fall 2018 and spring 2019.
Funding for Phase 3 construction will be used to address site amenities and historical
landscaping. This project request was originally in the amount of$570,438,but due to CPA
funding constraints in FY20, the funds requested were reduced to the lower amount, with some
of the site improvements deferred to a subsequent fiscal year.
Project Goals and Objectives:
• Provide a safe, accessible, and well maintained outdoor area for community use;
• Restore the Hayes Fountain back to working order;
• Work with the Lexington Field and Garden Club to rework the historical landscaping;
and
• Complete the Battle Green renovations before the 250th anniversary of the Battle of
Lexington and Concord.
Project Benefit:
There is a community consensus that there needs to be design consistency in the Battle Green
area because of the prominence of the site and its national and local historic importance. The
elements that exist in the Battle Green need to be maintained, updated and restored in order to
keep them viable for current and future generations of residents and tourists. This project reflects
the goals, and incorporates the recommendations, of the 2010 Master Plan.
Funding Request:
$253,394 is requested for FY20 funding. A subsequent request is expected in FY21 for
$317,044.
14
ARTICLE 14 (e)
Project: 9 Oakland Street-Renovation and Adaptive Re-Use
Supplemental Funds
CPA Category: Historic Resources
Amount Requested: $70,000
Amount Recommended: $70,000
CPC Vote: (9-0)
Project Description:
Supportive Living Inc. (SLI), a non-profit organization,provides appropriate, affordable and
supportive housing for survivors of brain injury. In 2007, Town Meeting approved $300,000 of a
total project cost of$6.2 million to help fund the renovation of 7 Oakland Street into 15 units of
affordable housing for survivors of brain injury. In 2009, the Town was awarded the Robert
Kuehn Community Preservation Award for this adaptive re-use of 7 Oakland Street, now
referred to as the "Douglas House".
The Douglas House site also includes the small building located at 9 Oakland Street. In 2018,
Town Meeting approved $200,000 of a total project cost of$425,000 to help fund the renovation
of 9 Oakland Street to provide an additional common area for residents, for additional meeting
and office space for staff from Douglas House, and for the SLI Wellness Center. This FY20
request seeks supplemental funds necessary to complete the renovation of the building. Due to
unanticipated engineering requirements that the facility be made structurally safer, the revised
structure plan, updated architect plans, and revised construction plan and contract will require an
additional $84,905 to complete.
The entire property, 7-9 Oakland Street, is located within the Battle Green Historic District and
is listed on the National Register of Historic Places. Built in 1882 (main facility) and c. 1900 (9
Oakland St.- foreman's house) for the M.H Merriam Company, a manufacturer of bindings and
trimmings for the shoe industry, the complex was later home to the Lexington Press, and was one
of the earliest industrial facilities in Lexington.
Project Goals and Objectives:
• Promote the adaptive re-use of an historically significant structure;
• Provide additional common area for residents;
• Provide additional space for the SLI's brain injury health and wellness program; and
• Provide additional meeting and office space for SLI staff.
Project Benefit:
The adaptive re-use of 9 Oakland Street will help preserve a piece of Lexington's manufacturing
history and the new common area will enhance opportunities for community inclusion of
Douglas House residents.
15
Funding Request:
The supplemental project cost is $84,905, of which $70,000 is requested from CPA funds. The
remaining amount will be obtained through foundation grants,private donations and
contributions from SLI's Board of Directors.
16
ARTICLE 14 (f)
Project: Inter Municipal Agreement with Minuteman
Regional Vocational Technical School District
To Be Indefinitely Postponed
17
ARTICLE 14 (g)
Project: Old Reservoir Bathhouse Renovation
CPA Category: Recreational Resources
Amount Requested: $620,000
Amount Recommended: $620,000
CPC Vote: (9-0)
Project Description:
The Old Reservoir Bathhouse was built in 1975 and is in need of a complete renovation. The Old
Reservoir is a heavily used recreation facility: attendance at the Old Reservoir averages between
8,000-10,000 people each summer. While the facility continues to operate safely, the Bathhouse
was last renovated in 2000. This is the second phase of a two-phase approach; the feasibility
study, design and engineering costs associated with the renovation phase were appropriated at
the 2018 Annual Town Meeting. Based on the findings of the feasibility study and due to cost
implications, the decision has been made to renovate the existing building rather than demolish
and construct a brand new bathhouse. The project will include repairs to the plumbing system
and installation of all new fixtures (showers, toilets, sinks, and drinking fountain), installation of
new aerators,replacement of the existing roof, reconfiguration of the main entrance, addition of
small program space, and the installation of a new shade structure. Additionally,based on the
findings in the ADA Compliance Study completed in 2017, the Bathhouse is not ADA-compliant
in its current condition. This project will address the accessibility issues in the Bathhouse, as
well as the walkway and surrounding site, so that the Old Reservoir is a facility that is
welcoming to people of all ages and abilities.
Project Goals and Objectives:
• Renovate the existing building to comply with ADA standards;
• Repair the plumbing system and install new fixtures;
• Reconfigure the main entrance;
• Replace walkway to comply with ADA standards; and
• Provide a safer and more attractive environment for patrons.
Project Benefit:
As existing fixtures in the Bathhouse continue to age and deteriorate, more frequent repairs and
maintenance will be needed to ensure that the building remains safe for all users. A total
renovation will prevent such costly repairs and maintenance. The renovation will ensure the
safety and well-being of patrons and staff.
Funding Request:
$620,000 is requested for FY20.
18
ARTICLE 14 (h)
Project: Park Improvements-Hard Court Resurfacing
CPA Category: Recreational Resources
Amount Requested: $70,000
Amount Recommended: $70,000
CPC Vote: (9-0)
Project Description:
This FY20 request will fund the resurfacing,painting and striping of the hard court surfaces
located at Adams Park, behind the Waldorf School. The hard court surfaces include the Adams
Tennis Courts and the Adams Basketball Courts; the project also includes the installation of a
permanent bike rack at the park. The courts were last resurfaced in 2004 (tennis and basketball).
This is the latest project in the Recreation Committee's hard court resurfacing program, which
includes resurfacing, painting and striping the hard court surfaces (basketball courts, tennis
courts, track) and installing new posts,backboards, nets and rims at different recreational
facilities throughout the Town.
Project Goals and Objectives:
• Implement the above-mentioned upgrades in order to ensure the successful recreational
operation of Adams Park;
• Install a new permanent bike rack at Adams Park;
• Maintain the Town's Recreation infrastructure; and
• Prevent further deterioration of athletic facilities.
Project Benefit:
The improvements proposed in this project will enhance the area's safety and usability while
creating a more welcoming atmosphere. Timely renovations are critical to providing safe and
playable fields for all user groups.
Funding Request:
$70,000 is requested for FY20. Subsequent FY21-FY23 requests are anticipated for similar
upgrades to the Valley Tennis Courts, Center Basketball Courts, and Gallagher Tennis Courts.
19
ARTICLE 14 (i)
Project: Park Improvements-Athletic Fields
CPA Category: Recreational Resources
Amount Requested: $435,000
Amount Recommended: $435,000
CPC Vote: (9-0)
Project Description:
This FY20 request will fund the Diamond Middle School Field renovation, including drainage,
laser grading, and new irrigation controls. An ADA Compliance Study, completed in 2017,
identified that there is no accessible route between the ball fields and their respective team areas.
An accessible route will be installed along the fence on the west side of the site that connects the
ball fields to each other and the parking lot. An accessible walk will be installed leading from the
parking lot and field area to the portable bathroom facility. This project is part of an ongoing
multi-year capital program to address safety and playability concerns and to provide adequate
and safe field conditions for neighborhood families, recreation, and school programs at
playgrounds and parks throughout the Town. Renovations include the installation of natural turf,
drainage and new irrigation systems, and site amenities such as benches and backstops.
Project Goals and Objectives:
• Install an accessible route along the fence on the west side of the Diamond Middle
School site that connects the ball fields to each other and the parking lot;
• Install an accessible walk leading from the parking lot and fields to the portable bathroom
facility;
• Renovate the fields to a condition where it will be safe, playable, and more easily
maintained; and
• Update the fields to comply with ADA standards.
Project Benefit:
The improvements proposed as part of this project will enhance the area's safety and
accessibility. The field renovation will allow for continued high use for a wide range of users,
including residents and non-residents as well as the Lexington Public Schools.
Funding Request:
$435,000 is requested for FY20. Subsequent FY21-FY24 requests are anticipated for similar
upgrades to the athletic fields at the Harrington School Field, Muzzey Field,Fiske School Field
and Bridge School Field.
20
ARTICLE 14 (j)
Project: Playground Replacement Program—Bridge School
CPA Category: Recreational Resources
Amount Requested: $302,000
Amount Recommended: $302,000
CPC Vote: (9-0)
Project Description:
This FY20 request will fund the update and replacement of playground equipment and surfacing
behind the Bridge Elementary School and playfields. The proposed improvements will renovate
and rehabilitate existing safety surfacing and equipment so that the site will be in compliance
with the Consumer Product Safety Commission (CPSC), the American Society for Testing and
Materials (ASTM) and the American with Disabilities Act (ADA). This project is the second part
of a two-year, two-school program to update existing school playground facilities. Part 1, the
similar updating of the playground at the Bowman Elementary School, was funded with FY19
CPA funds and is now completed.
Project Goals and Objectives:
• Replace current playground structures and grounds with a new, up-to-date system; and
• Comply with CPSC, ASTM and ADA standards.
Project Benefit:
As existing equipment continues to age and deteriorate, more frequent repairs, maintenance and
equipment removal will be needed to ensure that the structures remain safe for all users. A total
replacement will prevent such costly repairs and maintenance.
Funding Request:
$302,000 is requested for FY20.
21
ARTICLE 14 (k)
Project: LexHAB: Preservation, Rehabilitation &
Restoration of Affordable Housing
CPA Category: Community Housing
Amount Requested: $99,700
Amount Recommended: $99,700
CPC Vote: (9-0)
Project Description:
This FY20 request seeks funding for projects at 11 LexHAB units. There will be four
preservation projects, akin to such projects previously supported by CPA funds at the Lexington
Housing Authority's Greeley and Vynebrooke Villages. There will be seven rehabilitation
projects at units which were secured with CPA funds. The scope of the work varies by property,
and includes kitchen and bath renovations as well as roof replacements. Work is anticipated to
start on July 1, 2019.
Project Goals and Objectives:
• Preserve, rehabilitate and restore affordable units, including the rehabilitation of certain
properties acquired with CPA funds; and
• Support Lexington's goal to maintain attractive and livable affordable housing facilities.
Project Benefit:
The funds will allow for much-needed capital repairs on the 11 dwellings. Natural deterioration
requires periodic preservation and rehabilitation to maintain a habitable structure. Funding
support from the CPC will help LexHAB maintain lower rents and continue affordability for
tenants.
Funding Request:
$99,700 is requested for FY20.
22
ARTICLE 14 (1)
Project: Debt Service
CPA Category: Open Space, Historic Resources, Recreational
Resources
Amount Requested: $3,094,680
Amount Recommended: $3,094,680
CPC Vote: (9-0)
FY20 debt service obligations are shown as an aggregate. They consist of four components
totaling$3,094,680 and are described below:
1) Wright Farm: $365,800:
Under Article 9 of the 2012 Annual Town Meeting, voters approved the $3,072,000 acquisition
of a substantial portion of the Wright Farm property. Of this appropriation, the Town was
authorized to borrow $2,950,000. In February 2013, the Town sold a $2.95 million bond
anticipation note (BAN) that came due in February 2014. The interest payment on the BAN was
$36,875. The BAN was refinanced in February 2014 through the issuance of$2.95 million bond
for a ten-year term. The first debt service payments of principal and interest on the bond were
made in FY15. Debt service on the bond for FY20 is $365,800, representing $295,000 of
principal and $70,800 of interest.
2) Community Center Acquisition: $917,100:
At the Special Town Meeting in March 2013, voters approved an appropriation of$10,950,000
to fund the acquisition of a portion of the Scottish Rite Property at 39 Marrett Road, to become
the Lexington Community Center. The CPA portion of this purchase was $7,390,000. In
November 2013, the Town sold a $7.39 million bond anticipation note that came due in February
2014. The interest payment on the BAN was $9,237. In February 2014, a $7.39 million bond was
issued for a ten-year term to retire the BAN. The first debt service payments of principal and
interest on the bond were made in FY15. Debt service on the bond for FY20 is $917,100, of
which$740,000 represents principal and $177,100 represents interest.
3) Cary Memorial Building Upgrade: $812,200
Under Article 2 of the Special Town Meeting in March 2014, Town Meeting approved an
appropriation of$8,677,400 to fund the cost of renovations to the Cary Memorial Building. Of
this amount, $8,241,350 was requested in CPA funding to be financed through the issuance of
debt. A bond anticipation note in the amount of$3,286,000 was issued in June 2014; the note
came due in February 2015, at which time a bond of$6,569,000 was issued, comprised of two
components--the conversion of$2,286,000 of the June 2014 note to long-term debt and new
financing of the project in the amount of$4,283,000. In February 2015, the residual portion of
that June 2014 note, $1,000,000, was refinanced as a note with a term of four months at which
time it was proposed that it be retired with cash from the Community Preservation Fund(CPF).
An appropriation of$1,000,000 for this purpose, plus $960 for the interest due on that note, was
approved under Article 30 of the 2015 Annual Town Meeting. The first debt service payments of
23
principal and interest on the $6,569,000 bond were made in FY16. FY20 debt service is
$812,200, of which $655,000 represents principal and$157,200 represents interest.
4) Center Track Project: $999,580:
At the Annual Town Meeting in March 2018, voters approved an appropriation of$3,340,000 to
fund the cost of the Center Track and Field Reconstruction. Under Article 10 the CPA portion of
this purchase was $2,289,000, to be financed through the issuance of CPA debt, with the
remainder being financed from the General Fund. It is anticipated that the CPA portion of this
project will be financed with short-term Bond Anticipation Notes (BANs) that will be paid-down
over a period of three years. The first BAN will be issued in June of 2019 for $2,289,000 and
will come due in February of 2020. The Town will owe interest of$56,580 and will pay down
$943,000, for a total debt service payment of$999,580 in FY2020. It is also anticipated that the
remaining principal amount of$1,346,000 will be refinanced and paid-down in even increments
over the next two fiscal years.
Projected CPA debt service totals through FY2026 for existing obligations are listed below.
Community Preservation Fund Debt Service Projections
FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Projected Projected Projected Projected Projected Projected Projected
Wright Farm-from Open Space $ 365,800 $ 351,050 $ 339,250 $ 324,500 $ 309,750 $ - $ -
Marrett Rd. Purchase -from
Historic Resources&
Unbudgeted Reserves $ 917,100 $ 880,100 $ 850,500 $ 808,500 $ 771,750 $ - $ -
Cary Memorial Building
Construction-from Unbudgeted
Reserves $ 812,200 $ 786,000 $ 759,800 $ 733,600 $ 707,400 $681,200 $ -
Center Track and Field
Reconstruction-from
Unbudgeted Reserves $ 999,580 $ 999,580 $ 971,290 $ - $ - $ - $ -
TotalCPADebtService $3,094,680 $3,016,730 $2,920,840 $1,866,600 $1,788,900 $681,200 $ -
24
ARTICLE 14 (m)
Project: Administrative Budget
CPA Category: Administrative
Amount Requested: $150,000
Amount Recommended: $150,000
CPC Vote: (9-0)
Project Description:
The Community Preservation Act permits up to 5% of annual CPA funds to be spent on the
operating and administrative costs of the Community Preservation Committee. The Committee is
allowed to use this money to pay for staff salaries, mailings,public notices, overhead, legal fees,
membership dues and other miscellaneous expenses related to CPA projects. Five percent of
anticipated FY20 revenue from the surcharge and the state supplemental match is $292,850;
however, the CPC only requests $150,000. This money will be used to fund the Committee's
part-time administrative assistant, member dues to the non-profit Community Preservation
Coalition, administrative expenses, legal and miscellaneous expenses and land planning,
appraisals and legal fees for open space proposed to be acquired using CPA funds.
The CPC's administrative assistant tracks and monitors all Town Meeting-approved CPA
projects, monitors draw-downs and financial transactions in conjunction with the Finance
Department, drafts and reviews grant agreements, drafts and updates CPA reports and
correspondence, completes state-mandated reporting, oversees the annual CPA project
application process,posts meetings and schedules public hearings, takes minutes of all CPC
public meetings and hearings, works with numerous Town departments, communicates with
project applicants, updates and maintains the Committee's webpage and assists the CPC and
others as needed with CPA related activities and agreements. The three-day a week, FY19 cost
for the administrative position totals approximately $24,750 including health and dental benefits
carried by the Town.
Membership dues of$7,900 (unchanged since FY15) are paid to the Community Preservation
Coalition (w . o n i atp.atypreservation.orrg). A non-profit statewide organization, the Coalition
responds to legal and technical questions, provides CPA news and information to participating
communities and engages in legislative advocacy and lobbying. The Community Preservation
Coalition continues to be a strong advocate for a long-term funding solution for the CPA Trust
Fund.
The CPC designates $50,000 of its administrative budget for the planning, conceptual plan
development, legal, survey and appraisal work associated with the proposed acquisition of open
space. Such funds enable the Board of Selectmen or Conservation Department to complete, in a
timely manner, the due diligence required to prepare for a potential CPA land acquisition.
While total expenditures from the administrative budget can vary from year to year, the
Committee continues to endorse $150,000 as a conservative budget amount for the adequate
coverage of all anticipated costs. Funds appropriated for administrative expenses but not spent
in a given fiscal year revert to the CPA Undesignated Fund Balance at year's end.
Funding Request: The FY20 request for the CPA administrative budget is $150,000.
25
Status Report on FY 2019 CPA Projects
Community Center Sidewalk(Art. 10 (b))
$365,000 was approved by the 2018 Annual Town Meeting to install a new 435' cement
concrete sidewalk to connect the existing sidewalk along the Community Center driveway. The
project would also include the installation of pedestrian-level solar LED lights and two
handicapped-accessible ramps at the entrance on Marrett Road. Construction is anticipated to
commence in the summer of 2019.
Archives & Records Management/Records Conservation & Preservation (Art. 10 (c))
The 2018 Annual Town Meeting appropriated$20,000 in CPA funds for the conservation and
preservation of historic municipal documents and records. The current request would fund the
conservation and preservation of older documents and make them available on the Town's
digital archives. Documents to be conserved include the remaining Old Town Papers, dating
from 1722 to 1923. The project is ongoing.
9 Oakland Street- Renovation and Adaptive Re-Use (Art. 10 (d))
2018 Annual Town Meeting approved an appropriation of$200,000 to Supportive Living Inc.
(SLI) for renovations to 9 Oakland Street,part of the Douglas House complex. The renovations
would include an additional common area for resident use and wellness programs on the first
floor and additional meeting and office space for SLI staff on the top floor. Construction was
delayed due to a design change for structural work. (Supplemental CPA funding of$70,000 is
being requested at the 2019 Annual Town Meeting (see Art. 14 (e), pg. 15) to pay for this revised
scope of work.) In addition, three large trees on the property needed to be removed which caused
an additional delay. Actual work on the building did not start until December 2018. Further
renovations are now on hold because a high-pressure gas line still needs to be removed from the
building. The work was delayed by the lockout of National Grid. Assuming work can resume in
March of 2019, the project will be complete by the end of June 2019.
Public Grounds Irrigation Improvements (Art. 10 (e))
$40,000 was approved by the 2018 Annual Town Meeting for updates and improvements to the
existing irrigation systems on the Town's public grounds. The updates to the system would allow
irrigation to be targeted on turf areas while conserving water. The targeted areas are the Battle
Green, Hastings Park, Emery Park, Cary Memorial Building, and the Town Office building. The
project is expected to go out to bid in late January 2019. Work is anticipated to commence in
early spring 2019 and is scheduled for completion in late summer 2019.
Athletic Facility Lighting (Art. 10 (g))
$975,000 was approved by the 2018 Annual Town Meeting to replace the existing lighting
system and structures at the Center Recreation Complex #1 Baseball Field, #2 Softball Field and
the Basketball Courts with more cost efficient fixtures and illuminants. The existing lighting
26
system and structures at the Gallagher Tennis Courts, Center Basketball Courts, and the Irving
H. Mabee Pool Complex were also to be replaced. The lighting replacement at the Center#1
baseball field and Center#2 softball field is currently ongoing and the anticipated completion
date is tentatively scheduled for April 1, 2019. The lighting upgrades at the Gallagher Tennis
Courts, Center Basketball Courts, and Irving H. Mabee Town Pool Complex will not be
completed within this project, however, due to the high bids that were received and budgetary
constraints. A portion of the tennis court construction will be able to be completed, including the
underground conduit for future installation of poles and fixtures. The improvements that could
not be included with this project will be incorporated in future capital improvement projects.
Center Track and Field Reconstruction (Art. 10 (h))
The 2018 Annual Town Meeting approved$3,340,000 for renovations to the Center Track and
Field. Of this $3,340,000, $2,829,000 was CPA-eligible. The FY19 funding request was for the
complete reconstruction of the track and the addition of two lanes, as well as a complete
renovation of the athletic field, the installation of a new lighting system and the replacement of
existing bleachers and fencing. The planning and design for this project is nearing completion. A
series of four public meetings was held in the fall and winter of 2018/2019 to receive input and
feedback and answer questions from stakeholders and community members. The project is
scheduled to go out to bid in February 2019 and the anticipated start date is approximately June
3, 2019. Construction will take place throughout the summer of 2019; completion is dependent
on the playing surface that is ultimately chosen.
Old Reservoir Bathhouse Design (Art. 10 (i))
$75,000 was approved by the 2018 Annual Town Meeting for a feasibility study for renovations
to the Old Reservoir Bathhouse. The feasibility study was intended to provide a detailed list of
recommended upgrades and repairs. The feasibility study was completed in the fall of 2018.
Based on the findings of the study and due to cost considerations, the decision has been made to
renovate the existing building rather than demolishing and building a new bathhouse. Design
development is ongoing and the project will move into the construction phase this summer,
pending CPA funding approval at 2019 Annual Town Meeting. (See Art. 14 (g), pg.18).
Lowell Street/Farmview Affordable Housing Supplemental Funds (Art. 10 (j))
This $1,400,000 2018 Annual Town Meeting appropriation supplemented the 2014 Annual
Town Meeting appropriation of$1,284,653 for the development of community housing on the
former Busa Farm site off Lowell Street. With this funding, LexHAB would construct two free-
standing structures, each containing three units of affordable housing. Each building would have
a basement-level unit(1 bedroom), a ground floor unit(2 bedrooms) and a top unit(2 bedrooms).
Both ground floor units would be fully handicapped-accessible. (See Art. 8 (g), pg.38).
Several factors necessitated this supplemental request. The results of engineering and
architectural work revealed that the initial construction cost estimate, the basis for the 2014
request, was too low. Also, the current plan includes providing full handicapped-accessibility to
the ground floor units instead of just partial accessibility and purchasing solar panels for the two
27
buildings instead of leasing them. Most importantly, in 2017 the Town, relying on the advice of
Town Counsel, informed LexHAB that it must adhere to Massachusetts public bidding
requirements, including adhering to prevailing wage standards. The prevailing wage element has
increased the cost of construction by approximately 30 percent. LexHAB recently completed
work on a triplex on Fairview Avenue prior to implementation of the public bidding and
prevailing wage requirements; its cost was $875,000. The Lowell Street project is for two such
structures on a more challenging site. Construction costs have been increasing, currently at a rate
of four percent per year(as stated by the Town Engineer at the March 19, 2018 Board of
Selectmen meeting). The recently completed bidding process yielded only one bid, and the bid
came in over budget. The project will go out to re-bid in spring 2019.
Completed FY 2019 Projects, 2018 ATM: Amount Appropriated/Amount Spent
1. Art. 10 (1) Playground Replacement Program- Bowman School. $302,000/297,066
FY 2019 Projects Indefinitely Postponed, 2018 ATM
1. Art. 10 (a) Conservation Land Acquisition.
28
Status Report on FY 2018 CPA Projects
Willard's Woods and Wright Farm Meadow Preservation (Art. 10 (e))
$40,480 was approved by the 2017 Annual Town Meeting for the restoration,preservation
and protection of approximately 20 acres of conservation meadow at Willard's Woods and
Wright Farm. The FY18 appropriation was to further the goals of the multi-year
Conservation Meadow Preservation Program which has funded the restoration and
preservation of the land at both Hennessey Field and Joyce Miller's Meadow. Work at
Wright Farm is to commence in the winter of 2019 and has been delayed from 2018 due to
weather and contractor equipment issues; portions of the meadow to be restored are very
wet and thus there is a narrow window each season in which to complete the work. Work at
Willard's Woods has been postponed pending completion of a comprehensive land
management and site design process to be completed ahead of any meadow preservation
work. CPA funding for this process is being requested for FY20 under Art. 14 (b),pg.11.
Cotton Farm Conservation Area Improvements (Art. 10 (f))
2017 Annual Town Meeting approved an appropriation of$301,300 to fund the design and
construction work needed to address several long-term goals at the Cotton Farm, a Town-
owned property. The project would include removal and naturalization of a major portion
of the existing driveway and parking area, relocation and construction of a new expanded
parking area and installation of an ADA accessible trail and pond viewing platform. To
date, the survey and wetland delineation work is complete. The RFP for design work was
issued in the winter of 2018. This project is currently on schedule. Design and permitting is
expected to be completed in late February 2019 with final construction documents
available for a spring 2019 bid process and construction commencing in late spring 2019.
Wright Farm Supplemental Funds (Art. 10 (g))
This $87,701 appropriation supplemented the legal work, site assessment work and land
management originally associated with the 2015 purchase of the second parcel of the
Wright Farm property. The contaminated soil discovered during an environmental site
assessment was transported from the site in 2017. Remaining funds will cover legal costs,
assist with the preparation and filing of the affordable housing deed restriction and fund the
monitoring of the restriction by the grantee and allow the Conservation Commission to
prepare the conservation deed restriction. Once anticipated transfers to LexHAB are
executed the remaining legal work and required deed restriction and Conservation
Restriction will be completed. (See Art. 9,pg.34).
Munroe School Window Restoration (Art. 10 (i))
$675,000 of FY18 CPA funds were requested for the restoration of the existing windows at
the former Munroe School Building, based on a study funded with previously appropriated
CPA funds (see Art. 8 (b),pg.33). The scope of the planned restoration necessitated partial
accessibility upgrades to the building, including building access from the rear entrance and
29
renovations to an existing bathroom to make it handicapped-accessible. To date, bids and
re-bids received have been over budget. The Department of Public Facilities has currently
put the project on hold pending receipt of grant money which will allow both the window
and accessibility aspects of the project to move forward, as planned.
Park Improvements-Athletic Fields (Art. 10 (1))
This appropriation of$125,000 funded improvements to the current irrigation systems at
the Town's athletic fields. The system was upgraded to a web-based system focused on
efficiency and water conservation, allowing irrigation to be targeted on playing areas. The
funding request covered the cost of implementing the technology at 14 athletic fields and
included the purchase and installation of valves,plumbing, controllers and all installation
costs at each site. The project will be completed in the spring of 2019.
Town Pool Renovation (Art. 10 (m))
This FY18 appropriation of$2,154,350 was approved for the construction phase of the
Town Pool Renovation project, including the replacement of the existing filtration systems
and the implementation of numerous facility upgrades. The majority of the construction
was completed in 2018 with only minor punch list items left to be completed in the spring
of 2019.
Park and Playground Improvements (Art. 10 (n))
This FY18 appropriation of$60,000 funded the replacement and update of the swing sets at
Bow Street Park, Franklin Park and Munroe Park. Funding was also approved for the
installation of bike racks at all three locations. During the removal of the existing swing
sets, it was determined that a new swing set could not be installed at Bow Street due to
safety concerns at the site. The swing set that was scheduled to be installed at Bow Street
was installed at the Center Recreation Complex next to the Center Playground. Due to the
bids coming in higher than projected,bike racks were not installed as a part of this project.
This project was completed in the spring of 2018.
Completed FY 2018 Projects, 2017 ATM: Amount Appropriated/Amount Spent
1. Art. 10 (a) Interpretive Signage Project. $38,400/ 0 (project withdrawn)
2. Art. 10 (b) Parker's Revenge Interpretive and Public Education Signage and
Displays. $41,350/ $41,350
3. Art. 10 (c) Greeley Village Rear Door and Porch Supplemental Request. $56,712/
$55,629
4. Art. 10 (d) Affordable Units Preservation- Judge's Road/Pine Grove. $1,048,000/
$1,038,122
FY 2018 Projects Indefinitely Postponed, 2017 ATM and STM
1. Art. 10 (h) Stone Building Feasibility Study.
30
2. Art. 10 (j) Center Streetscape Improvements.
3. Art. 10 (k) Community Center Sidewalk.
4. Art. 12 (a) STM Busa Farm- Affordable Housing.
5. Art. 12 (b) STM Property Purchase- Adams Street Lot at Chiesa Farm.
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Status Report on FY 2017 CPA Projects
Antony Park Construction Funds (Art. 8 (h))
CPA funds were appropriated by the 2016 Annual Town Meeting for construction of a park
within Tower Park, commemorating Lexington's sister city, Antony, France. $60,000 in
CPA funds were approved to supplement existing private donations received by the
Tourism Committee to complete the project. The proposed design would rehabilitate a
section of Tower Park to include a space reflective of French gardens and species and will
include a sitting wall, pathways, landscaping and a memorial linking the two cities. The
sitting wall, water line, stone steps and large shade tree have been installed. Work will
begin again in spring 2019 with an anticipated completion date in the fall of 2019.
Minuteman Bikeway Wayfinding Signs Implementation (Art. 8 (i))
$120,000 was appropriated by the 2016 Annual Town Meeting for the purchase and
installation of approximately 220 signs containing information on proper etiquette, bikeway
access, nearby attractions and regulatory signage. The first phase of the work, which
included sign installation and pavement markings is complete. The remaining balance will
be used to install larger signs and informational kiosks at key points along the trail in the
near future.
Town Pool Design and Engineering Costs (Art. 8 (j))
This FY17 request provided partial funding for Phase III of the Town Pool Renovation
project. $166,000 was approved to fund the design and engineering costs for replacement
of the existing filtration system and additional work required to ensure the successful
operation of the pool complex. The design and engineering work associated with the Town
Pool Renovation project will be completed in May 2019. (See Art. 10 (m), pg.30).
Granite Forest Pocket Park Construction at Lincoln Park(Art. 8 (1))
$30,000 was approved by the 2016 Annual Town Meeting for construction of a pocket park
within Lincoln Park, creating a greenway corridor that would connect the lower park to the
upper park. Design plans call for the installation of granite benches and fixtures. This is a
public/private partnership between the Town and the Lincoln Park Sub-Committee.
Excavation is anticipated to commence in the winter/spring of 2019, depending on the
weather.
Park Improvements-Athletic Fields (Art. 8 (m))
Funds were approved for renovations to the Adams Park multipurpose athletic field located
behind the Waldorf School. The athletic field is used by Lexington youth organizations on
weekends and evenings and by the Waldorf School during the day. Renovations would
include laser grading the athletic field, grading for proper drainage and adding permanent
park benches. The renovation of the Adams Park multi-purpose field was completed in
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summer 2017. The accessible path portion of the project was completed in the summer of
2018 and the park benches are tentatively scheduled to be installed in the spring of 2019.
Grain Mill Alley Design Implementation (Art. 8 (o))
The FY17 appropriation for the Grain Mill Alley project funded the development of the
`bookends' of the alley that runs between Mass Ave and the Minuteman Bikeway.
Improvements to the Mass Ave end of the alley will include brick paving, plantings and fixed
seating. An alternative transportation node is envisioned for the space adjacent to the bikeway
which will include the installation of bike racks, fixed seating, a bike repair station,plantings and
a raised pedestrian crossing to improve safety. The Historical Society owns a parcel of land that
is needed to implement the alternative transportation node, as designed. A surveyor conducted
the necessary field work in the spring of 2018. In December 2018, the Town Manager held a
meeting with members of the Historical Society to discuss a small irregularly shaped parcel that
intersects with the bike node design. The Town and the Historical Society are currently in
negotiations over the best way to proceed.
Completed FY 2017 Projects, 2016 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Munroe Center for the Arts Window Study. $30,000/ $29,550
2. Art. 8 (c) Lexington Arts and Crafts Society Parsons Gallery Lighting Renovation.
$24,280/ $24,280
3. Art. 8 (e) Keeler Farm Community Housing Acquisition. $185,000/ $49,916
4. Art. 8 (f) Greeley Village Rear Door and Porch Preservation. $263,250/ $263,250
5. Art. 8 (g) Wright Farm Barn Needs Assessment and Feasibility Study. $35,000/
$35,000
6. Art. 8 (k) Park Improvements- Hard Court Resurfacing. $61,000/ $59,959
7. Art. 8 (n) Park and Playground Improvements. $75,000/ $57,559
FY 2017 Projects Indefinitely Postponed, 2016 ATM
1. Art. 8 (a) Munroe Tavern Archaeological Dig.
2. Art. 8 (d) Visitors Center Renovation.
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Status Report on FY 2016 CPA Projects
Battle Green Streetscape Improvements (Art. 8 (e))
The 2015 Annual Town Meeting approved $140,000 in CPA funds for the next phase of an
ongoing program to improve the Battle Green Streetscape. The 2014 Annual Town Meeting
approved $63,000 in CPA funds to hire an architect/engineering firm to take concept plans to the
25% design stage and develop cost estimates for the recommended improvements. That phase of
the project has progressed to nearly 25%but it is currently on hold while the Center Streetscape
project is being finalized. If needed, additional design funding will be requested for 2020 Town
Meeting. A subsequent request for construction funding is anticipated for FY22.
Community Center Sidewalk Design (Art. 8 (f))
$50,000 was approved by the 2015 Annual Town Meeting for additional design funds for
the Community Center Sidewalk project. Two sidewalk concepts were previously
developed by the Town with CPA funds appropriated by the November 2013 Special Town
Meeting but neither design was approved by the proprietors of the adjacent Scottish Rite
property. The FY16 request provided funds for an outside firm to develop appropriate
design alternatives. The Town continues to work with the proprietors of the Scottish Rite
land and the design is near completion. Funding for construction was requested and
approved at the 2018 Annual Town Meeting. (See Art. 10 (b), pg.26).
Grain Mill Alley Design Funds (Art. 8 (o))
$18,000 was approved by the 2015 Annual Town Meeting for continuing design for
improvements to Grain Mill Alley. $21,500 was initially approved by the 2013 Annual Town
Meeting for the design project but it was determined that this additional appropriation was
needed to continue the process of designing a safe, welcoming, aesthetically appropriate and
cost-effective public space. $214,114 was requested in FY17 to fund the design and construction
of one third of the initial project- the creation of an alternative transportation node in the space
adjacent to the Minuteman Bikeway. A balance of$5,000 from this FY16 appropriation remains
unspent and will be used to supplement the FY17 request. (See Art. 8 (o),pg.33).
Property Purchase-241 Grove Street (Art. 9)
At the 2012 Annual Town Meeting, voters approved the purchase of 12.6 acres of the Wright
Farm, a significant portion of the 13.6 acre parcel of land located on Grove Street. The 2015
Annual Town Meeting approved the purchase of the remaining Wright Farm parcel
(approximately one acre) with $618,000 in CPA funds which included an existing farmhouse and
barn. LexHAB subsequently determined that the farmhouse was suitable for affordable housing
purposes and requested $200,000 in CPA funds under Article 5 at the November 2015 Special
Town Meeting# 2 for renovations to the farmhouse (see below-Property Improvements-241
Grove Street, Art. 5). The acquisition of the remaining property will allow the Conservation
Commission to incorporate the barn, driveway and parking area into the existing conservation
parcel and adjacent open spaces. Debt service payments are ongoing.
34
The Town closed on the property on February 11, 2016. A purchase and sale agreement was
drafted in order to transfer a portion of the parcel to LexHAB while the remaining portion will be
transferred to the Conservation Commission for incorporation into the 13.6 acre conservation
land 2012 purchase. The transfers are expected to be executed in 2019 pending completion of the
Zoning Chapter 40B Local Initiative Planning Process (LIPP) and the final recording of the
Approval Not Required Plan dividing the lot into two lots and execution of the two deeds to
transfer the applicable portions of the lots to LexHAB and the Conservation Commission. Once
the transfers are executed, the remaining legal work and required deed restriction and
Conservation Restriction will be completed.
Property Improvements-241 Grove Street (Art. 5/Nov 2015 STM)
The November 2015 Special Town Meeting authorized$200,000 in CPA funds to be used by
LexHAB for renovations necessary to convert the farmhouse on the Wright Farm property into
affordable housing. The Town completed the purchase of the property on February 11, 2016.
LexHAB has initiated procurement of a general contractor for the necessary renovations to the
house on this property. It will submit a Comprehensive Permit application to the state and the
Zoning Board of Appeals in order to create the unit of affordable housing, as approved by Town
Meeting in Article 9. Construction is currently under contract and is in progress. Demolition of
the interior is ongoing and students from Minuteman Technical High School will commence
carpentry, electrical, and plumbing work when demolition is complete.
Cary Memorial Building Sidewalk(Article 4/2015 March Special Town Meeting #2)
$8,241,350 in CPA funds for renovations to the Cary Memorial Building was approved by the
2014 March Special Town Meeting. At the time of the 2014 STM request, the sidewalk
accessibility design had not been decided. This request for$194,200 was approved by the 2015
March Special Town Meeting#2 for the construction of safe, accessible and aesthetically
appropriate sidewalks in front of the Cary Memorial Building. This project is currently on hold,
pending completion of the Center Streetscape design.
Completed FY 2016 Projects, 2015 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Conservation Meadow Preservation Program $26,400/ $24,957
2. Art. 8 (b) Parker's Revenge Site Restoration. $36,790/ $36,790
3. Art. 8 (c) First Parish Church Restoration Historic Structures Report. $40,000/
$40,000
4. Art. 8 (d) Cary Memorial Building Records Center Shelving. $75,398/ $33,221
5. Art. 8 (h) Community Center Preservation Restriction Endowment. $25,000/ $0
(Agreement has been recorded at Registry of Deeds. Enforcement funds remain
available).
6. Art. 8 (i) Park and Playground Improvements. $68,000/ $68,000
7. Art. 8 (j) Park Improvements- Athletic Fields. $85,000/ $81,141
8. Art. 8 (k) Park and Playgrounds ADA Accessibility Study. $78,000/ $76,621
35
9. Art. 8 (1) Park Improvements- Hard Court Resurfacing. $55,000/ $54,937
10. Art. 8 (m) Lincoln Park Field Improvements-Phase 3. $220,000/ $219,968
11. Art. 8 (n) Minuteman Bikeway Culvert Rehabilitation. $290,000/ $155,366
12. Art. 8 (p) Minuteman Bikeway Wayfinding Signs. $39,000/ $39,000
13. Art. 8 (q) Lower Vine Brook Paved Recreation Path Reconstruction. $369,813/
$342,053
FY 2016 Projects Indefinitely Postponed, 2015 ATM
1. Art. 8 (g) Cary Memorial Building Sidewalk Enhancements
36
Status Report on FY 2015 CPA Projects
Cary Memorial Building Upgrades (Art. 2 2014 March STM)
The 2014 Special Town Meeting appropriated$8,677,400, of which $8,241,350 was CPA-
eligible, to upgrade the Cary Memorial Building. The project reached substantial
completion and a grand re-opening and re-dedication was held on October 24, 2015. The
project has reached final completion but it is anticipated that the remainder of the
appropriation ($112,175) will be used for sidewalk construction once design for the Center
Streetscape project is finalized. Debt service payments for the financed portion of the
project are ongoing.
Art. 3 2014 March STM-Amend Article 5 of November 4, 2013 STM, Renovation to
Community Center (see below).
Art. 10 2014 June STM-Amend Article 5 of November 4, 2013 STM, Renovation to
Community Center
The 2013 November Special Town Meeting authorized $3,169,000 under Article 5 for
renovations to the Community Center. Of this appropriation, $2,846,184 was CPA-eligible
and was to be paid in cash from the Community Preservation Fund (CPF).
An amendment to Article 5 was subsequently approved by the 2014 March STM,
authorizing a new total of$6,220,000 for the renovations. Of this new total, $5,797,184
was CPA eligible with $451,000 authorized for borrowing and the remainder to be paid in
cash from the CPF.
The 2014 June STM approved a further amendment to Article 5 (as amended at the March
2014 STM) which appropriated a new total of$6,720,000 for renovations to the
Community Center. Of this amount, $6,297,184 was CPA-eligible. This amendment
authorized $451,000 in borrowing with the remainder of the appropriation paid in cash
from the CPF. The renovations reached substantial completion with the transfer of several
town departments to the facility during 2015. The Grand Opening was held on October 17,
2015. Only minor punch list items remain, including the creation and installation of a
permanent Community Center entry sign. Work is expected to be completed in the spring
of 2019.
Battle Green Streetscape Improvements (Art. 8 (e))
This project was the next step in an ongoing program to improve the Battle Green
Streetscape, focusing on efficient and safe pedestrian and vehicular flow in and around the
Battle Green. 2014 Annual Town Meeting approved $63,000 in CPA funding to hire an
architect/engineering firm to take the concept plan to the 25% design stage and develop
cost estimates for the recommended improvements. The total project cost was $90,000, the
remainder being financed through the tax levy. A consultant was hired in 2015 to provide
plans and specifications at 25% design. Additional design funding is needed. An additional
37
request is anticipated for FY21 with a subsequent request in FY22 for construction costs.
(See description of Art. 8 (e), pg.34).
LexHAB Set-Aside Funds for Development of Community Housing at the Busa
Property (Art. 8 (g))
2014 Annual Town Meeting approved a total of$1,284,653 to be used by LexHAB for the
development of community housing at the former Busa Farm site off Lowell Street, a Town
property acquired with CPA funds in 2009. This amount included use of remaining fund
balances from previous appropriations for community housing by the 2011 and 2012 Annual
Town Meetings to enable the creation of six units of affordable housing. LexHAB submitted a
supplemental request for funding to 2018 Annual Town Meeting (see Art. 10 (j)pg.27).
Parker Meadow Accessible Trail D&E (Art. 8 (1))
This project, a collaboration between the Recreation Committee, the Conservation
Commission, the Commission on Disability and other interested citizens and land stewards,
requested$34,500 in CPA funding to design and create a universally accessible passive
recreational trail system for Parker Meadow. An existing limited survey and wetland
delineation is underway while design and permitting are currently scheduled for
spring/summer 2019. It is anticipated that an FY21 CPA request will fund construction of
the trail.
Completed FY 2015 Projects, 2014 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Visitor Center- Design Phase. $59,332/ $10,220
2. Art. 8 (c) Hastings Park Gazebo Renovation. $120,000/ $120,000
3. Art. 8 (d) Historical Commission Inventory Forms for Priority Buildings. $35,000/
$34,040
4. Art. 8 (1) Vynebrooke Village Renovations. $300,551/ $231,725
5. Art. 8 (h) Lincoln Park Field Improvements-Phase 2. $200,000/ $200,000
6. Art. 8 (i) Park and Playground Improvements. $65,000/ $64,828
7. Art. 8 (j) Park Improvements- Athletic Fields. $100,000/ $92,435
8. Art. 8 (k) Park Improvements- Hard Court Resurfacing. $85,000/ $85,000
9. Art. 3 STM Land Acquisition- Off Concord Road. $220,000/ $0
FY 2015 Projects Indefinitely Postponed, 2014 ATM
1. Art. 8 (a) Sidewalk Construction for the Community Center.
38
Status Report on FY 2014 CPA Projects
Archives and Records Management/Conservation (Art. 8 (a))
This FY14 request marked the transition from the five-year CPA-funded preservation
program addressing the major backlog of conservation and preservation needs. The 2013
Annual Town Meeting approved $20,000 for the Archives and Records
Management/Conservation initiative which concentrated on the preservation needs of
smaller and `newly historic' collections. These included Fire Book Records and the
General Register of Voters Records from 1884-1932. The project will be completed by
March 2019 and documents will be uploaded to the Town's digital archives.
CPA Conservation Restriction Enforcement Funds (Art. 8 (b))
This $25,000 project was funded by the 2013 Annual Town Meeting to draft and record
Conservation Restrictions (CRs) on five CPA-funded conservation lands purchased in the
last several years. Since a conservation entity separate from the Town Conservation
Commission must hold the restriction, funding included nominal monies to ensure that such
an organization would be able to complete the baseline and documentation work and long
term monitoring necessary to responsibly hold the restriction. Town staff is currently
collaborating with Conservation Land Stewards and the Citizens for Lexington
Conservation Commission (CLC) to prepare the restrictions for acceptance by the
Conservation Commission, Board of Selectmen and the State Department of Conservation
and Recreation. Documentation for the Cotton Farm and Leary property is complete and
awaiting approval from the state. Conservation staff and volunteers from the CLC are
currently working on documentation for the Goodwin parcels as of fall/winter 2018/2019
for initiating the state approval process. Documentation of Wright Farm is scheduled for
fall/winter 2019/2020. Once the state approves each CR, each CR will be executed with
CLC and invoices paid through this CPA authorization to CLC for the one-time approved
administrative and enforcement costs for holding each CR on behalf of the Town.
Land Purchase - Off Marrett Road (Community Center) (Art. 2 Mar. 2013 STM)
At the March 18, 2013 Special Town Meeting, funds were approved for the purchase of the
property at 39 Marrett Road, owned by the Scottish Rite Masons, to be used as a multi-
generational community center for the Town of Lexington. The purchase price, plus related
closing expenses, totaled $10,950,000, of which$7,390,000 was eligible for CPA funding.
The purchase of the property was completed on December 5, 2013; the transition of several
Town departments to the facility occurred in 2015. The acquisition was financed through
the issuance of a$7.39 million bond anticipation note in November 2013, and converted to
a 10-year bond in February 2014. Debt service payments are ongoing.
Renovations to Buildings to be acquired at 39 Marrett Road (Art. 5 Nov. 2013 STM)
❖ (See Article 10, 2014 June STM/FY15 CPA Project Updates pg. 37).
39
Completed FY 2014 Projects, 2013 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (c) Cary Memorial Building Upgrades- Design Funds. $550,000/ $550,000
2. Art. 8 (f)Park and Playground Improvements. $147,500/ $140,110
3. Art. 8 (g) Park Improvements- Athletic Fields. $65,000/ $58,485
4. Art. 8 (h) Lincoln Park Field Improvements. $150,000/ $149,999
5. Art. 8 (i) Lexington Center Pocket Park Design and Ancillary Costs. $21,500/
$21,500
6. Art. 8 (j) Merriam Hill Preservation Project. $6,000/ $6,000
7. Art. 8 (k) Moon Hill Preservation Project. $3,000/ $3,000
8. Art. 8 (1) Greeley Village Front Doors. $172,734/ $172,734
9. Art. 8 (n) ACROSS Lexington Pedestrian/Bicycle Route System. $5,000/ $5,000
10. Art. 8 (o) Buckman Tavern Restoration and Renovation. $650,000/ $616,838
FY 2014 Projects Indefinitely Postponed, 2013 ATM
1. Art. 8 (d) Muzzey Senior Center Upgrade- Phase 3.
2. Art. 8 (e) Visitor Center- Design Phase.
FY 2014 Projects Not Adopted, 2013 ATM
1. Art. 8 (m) LexHAB Set-Aside Funds for Development of Community Housing.
$450,000
40
Status Report on FY 2013 CPA Projects
Archives and Records Management/Conservation, Phase 5 (Art. 8 (a))
The 2012 Annual Town Meeting appropriated $150,000 in CPA funds for the fifth year of
the 5-Year Archives and Records Management/Conservation initiative. This work included
preservation, conservation and digitization of 1854-1895 Tax Books, 1906-1915 Valuation
Lists, 1866 Lexington Liquor Agency Records, 1815-1850 Selectmen Records, and 1677-
1844 Register of Births, Marriages and Deaths. Efforts also involved the cataloging of
collections through the collection management software,Past Perfect. This CPA project will
be completed in 2019 and records will be uploaded to the Town's digital archives.
Battle Green Master Plan Implementation, Phase 2 (Art. 8 (f))
This project was approved for $143,845 at the 2012 Annual Town Meeting for repairs and
upgrades to the pathways surrounding the Battle Green and Belfry Hill and for rehabilitation
of the granite steps leading to the Obelisk and the fence at Ye Olde Burying Ground. An
architect is currently developing plans and specifications. This project will go out to bid in
spring 2019. (See also Battle Green Master Plan Implementation Phase 1, FY12 Article 8 (f),
pg.43, and Phase 3, being requested for FY20 CPA funding Art. 14 (d),pg.14)
Land Purchase- Off Grove Street (Art. 9)
2012 Annual Town Meeting approved$3,072,000 in CPA funding for the purchase of 12.6
acres of open space at the Wright Farm property at 241 Grove Street,plus related expenses,
to be dedicated as conservation land. At the time of purchase, the Town retained a future
option to purchase the remaining .99 acre of the property, containing a farmhouse, barn and
garage. The 2015 Annual Town Meeting approved $618,000 in CPA funds for the purchase
of the remaining parcel. (Article 9).
The purchase of the first portion of land was completed on December 20, 2012, financed
with a short term bond anticipation note issued in February, 2013 in the amount of
$2,950,000. In February, 2014, the BAN was converted to a $2,950,000 ten-year bond, and
the first debt service payments of principal and interest on the bond were made in FY15.
Debt service payments are ongoing.
Completed FY 2013 Projects, 2012 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Paint Mine Barn Preservation. $34,770/ $34,454
2. Art. 8 (c) Muzzey Senior Center Upgrades. $561,518/$561,518
3. Art. 8 (d) Cary Memorial Building Upgrades. $75,000/ $73,133
4. Art. 8 (e) Center Playfields Drainage, Phase 3. $605,718/ $605,718
5. Art. 8 (g) LexHAB Set-Aside Funds for Housing Acquisition. $450,000/ $0 (2014
ATM-approved appropriation be used for development of community housing on the
Busa property).
41
6. Art. 8 (h) Buckman Tavern HS Report/Needs Assessment. $65,000/ $65,000
7. Art. 8 (i) Historical Society- Historical Records Preservation. $77,268/ $77,268
8. Art. 8 (j) Greeley Village Accessible Housing Project. $810,673/ $759,729
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Status Report on FY 2012 CPA Projects
Battle Green Monument Restoration (Art. 8 (e))
$50,000 was approved by the 2011 Annual Town Meeting to address the rehabilitation and
repair of existing monuments in and around the Battle Green. Monuments to be restored and
repaired included the Obelisk, Minuteman Statue, Minuteman Monument and the Common
flagpole. Repairs and conservation of the Minuteman Statue have been completed. The other
monuments are being reviewed.
Battle Green Master Plan Implementation, Phase 1 (Art. 8 (f))
This project was approved for $50,000 at the 2011 Annual Town Meeting to repair and
upgrade the pathways surrounding the existing monuments on the Battle Green. An architect
is currently developing plans and specifications. The project will go out to bid in the spring
of 2019. (See also Battle Green Master Plan Implementation Phase 2,FY13 Article 8 (f), pg.
41, and Phase 3,being requested for FY20 CPA funding Article 14 (d), pg.14.)
Completed FY 2012 Projects, 2011 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 8 (a) Archives and Records Management/Conservation. $150,000/ $150,000
2. Art. 8 (b) East Lexington Fire Station Doors Replacement. $60,000/ $60,000
3. Art. 8 (d) LexHAB Set-Aside for Housing Acquisition. $365,000/ $280,347 (2014
ATM approved remainder be used for development of community housing on the
Busa property).
4. Art. 8 (g) Center Playfields Drainage Implementation, Phase 2. $911,863/ $911,863
5. Art. 8 (i) Vynebrooke Village Drainage Improvements, Phase 2. $364,800/ $261,578
6. Art. 7 (a) STM Cary Library Archives Preservation. $35,000/ $35,000
FY 2012 Projects Indefinitely Postponed, 2011 ATM
1. Art. 8 (h) Muzzey Condominium Association Window Replacement.
FY 2012 Projects Not Adopted, 2011 ATM
1. Art. 8 (c) Leary Property Planning Funds. $30,000
43
Status Report on FY 2011 CPA Projects
Archives and Records Management/Records Conservation (Art. 8 (g))
The 2010 Annual Town Meeting approved $150,000 for the third year of the on-going
preservation of the Town's historical records. The conservation and digitization of nearly all
of the following bound volumes have been completed: Birth Records (1898-1937);
Selectmen Records (1863-1873), Books of Licenses and Perambulation(1850-1924); Annual
Town Reports (1875-1999); Historic Districts Commission records of historical importance;
Assessors' Records of Tax and Valuations from the 1800s and early 1900s; and the records
of the Overseers of the Poor (1855-1870). This project will be completed in the spring of
2019. Historic documents will be available in the Town's digital archives after
preservation/conservation.
Completed FY 2011 Projects, 2010 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Minuteman Bikeway Preservation. $320,000/ $308,733
2. Art. 8 (b) Old Reservoir Project Stormwater Mitigation, Phase 2. $190,047/ $168,413
3. Art. 8 (c) Center Playfields Drainage, Phase 1. $875,173/ $872,595
4. Art. 8 (d) Greeley Village Siding Replacement. $386,129/ $378,027
5. Art. 8 (e) Vynebrooke Village Drainage Study. $10,000/ $9,999
6. Art. 8 (1) LexHAB Purchase of Two Properties. $695,000/ $695,000
7. Art. 8 (h) Cary Memorial Library Archives Preservation. $100,000/ $94,950
8. Art. 8 (i) Cary Memorial Building Improvements/Upgrades Study. $60,000/ $60,000
9. Art. 8 (j) Cary Memorial Building Signage. $25,000/ $25,000
10. Art. 8 (k) Municipal Building Envelope. $73,000/ $34,000
11. Art. 8 (1) Town Office Building Renovation. $1,500,000/ $1,385,169
12. Art. 8 (m) Cary Memorial Building HVAC. $35,000/ $33,274
13. Art. 8 (n) Police Station Ventilation. $31,700/ $28,361
14. Art. 8 (o) Muzzey Senior Center Improvements Study. $45,100/ $45,100
15. Art. 8 (p) White House Historic Structure Report. $18,000/ $18,000
16. Art. 8 (q) Stone Building Exterior Stabilization. $202,933/ $202,927
17. Art. 8 (r) Munroe Tavern Capital Improvements. $400,000/ $400,000
18. Art. 8 (s) Comprehensive Cultural Resources Survey. $5,300/ $5,161
19. Art. 8 (t) Battle Green Master Plan. $25,000/ $25,000
20. Art. 9 Cotton Farm Land Acquisition. $3,857,000/ $3,857,000
44
Status Report on FY 2010 CPA Projects
Completed FY 2010 Projects, 2009 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 11 (a) Center Playfields Drainage Study. $70,000/ $70,000
2. Art. 11 (b) Storm Water Mitigation at the Old Reservoir and Marrett Road, Phase 1.
$569,000/ $525,198
3. Art. 11 (c) Pond Drainage Improvements to Pine Meadows Golf Club. $200,000/
$200,000
4. Art. 11 (d) Archives and Records Management Preservation. $150,000/ $150,000
5. Art. 11 (f) Town Office Building Renovation Design. $30,000/ $30,000
6. Art. 11 (g) Police Station Space Needs Study. $45,000/ $39,115
7. Art. 11 (h) Stone Building Renovation. $180,000/ $52,093
8. Art. 11 (i) Fire Headquarters Renovation and Redesign. $29,700/ $27,261
9. Art. 11 (j) Greeley Village Roof Replacement. $320,828/ $320,828
10. Art. 11 (k) Munroe Tavern Historic Structure Report. $50,000/ $40,000
11. Art. 11 (1) Purchase of Three Properties by LexHAB. $845,000/ $845,000
12. Art. 12 Purchase of the Leary Property off Vine Street. $2,763,100/ $2,727,291
13. Art. 6 (a) STM Land Purchase off Lowell Street (the Busa Farm). $4,197,000/
$4,192,903
FY 2010 Projects Indefinitely Postponed, 2009 ATM
1. Art. 11 (e) Cary Vault Climate Control- Supplemental Appropriation.
45
Status Report on FY 2009 CPA Projects
Completed FY 2009 Projects, 2008 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 9 (a) Survey and Define Affordable Housing Study- LexHAB and Lexington
Housing Authority. $25,000/ $13,204
2. Art. 9 (b) Belfry Hill Restoration Project. $9,850/ $9,362
3. Art. 9 (c) Hancock-Clarke House Restoration. $600,000/ $600,000
4. Art. 9 (d) Reconstruction of the Gatehouse/Pond Dredging at the Old Reservoir.
$55,000/ $21,947
5. Art. 9 (e) Window Replacement at Vynebrooke Village. $158,686/ $155,155
6. Art. 9 (f) Archives and Records Management/Records Conservation. $150,000/
$150,000
7. Art. 9 (g) Purchase of Three Condominium Units at Parker Manor- LexHAB.
$652,800/ $652,800.
8. Art. 9 (i) Harrington School Playground. $75,000/ $75,000
9. Art. 9 (j) Building Upgrades to the Old Harrington School. $330,000/ $330,000
10. Art. 9 (k) Town Office Building Complex Building Envelope. $95,000/ $95,000
11. Art. 9 (1) East Lexington Fire Station- Storm Window and Central Air Conditioning.
$47,500/ $46,287
12. Art. 9 (m) ADA Accessible Bathrooms and Appropriate Signage at the Town Office
Building. $70,000/ $70,000
13. Art. 9 (n) Town Office Building Use Study and Renovation Design. $80,000/
$80,000
14. Art. 9 (q) Replacement of Munroe School Fire Prevention System. $579,550/
$344,803
15. Art. 5 STM Acquisition of the Goodwin Parcels. $181,517/ $180,343
16. Art. 6 STM Harrington Preschool Playground Supplemental Appropriation. $35,135/
$19,278
FY 2009 Projects Indefinitely Postponed, 2008 ATM
1. Art. 9 (h) Senior Center Design, Renovation and Expansion.
2. Art. 9 (o) Stone Building Renovation.
3. Art. 9 (p) Proposed Land Acquisitions.
46
Status Report on FY 2008 CPA Projects
Historic Preservation at Ye Olde Burial Ground and Munroe Cemetery (Art. 26 (b))
The 2007 Annual Town Meeting voted $367,000 in CPA funds to hire a qualified stone
conservator and a qualified stone preservation contractor to preserve and repair the grave
markers at Ye Olde Burial Ground and Munroe Cemetery. Ivan Myjer, of Building
Monument Conservation, was hired as the stone conservator and project overseer.
ConservArt LLC was hired to perform preservation and restoration work at Ye Olde Burial
Ground, Munroe Cemetery and Robbins Cemetery. Based upon reports from Ivan Myjer, a
majority of markers and stones at Ye Olde Burial Ground, Munroe Cemetery and Robbins
Cemetery have been repaired and restored. Attention has now turned to the final phase of the
project. This includes any final restoration work at these cemeteries, and the development of
a GIS map of each cemetery. This final phase of work is expected to be conducted during the
summer of 2019.
Tourism Signs (Art. 26 (i))
At the 2007 Annual Town Meeting, $18,360 was voted for directional and storytelling
signage in Lexington. The directional signage from local highways to the Town's historic
sites has been created and installed. One remaining sign is still in the design phase, a
storytelling sign about April 19th, 1775, planned for the Battle Green. The Tourism
Committee applied for FY14 funding for three other signs; two for Buckman Tavern and one
for Belfry Hill to use some of the available funds from this project. The CPC voted to
authorize the use of up to $3,000 of the $6,500 remaining Sign Project funds for the FY14
request. Currently, there is $3,850 in available funding for the completion of this FY08
project. The sign is currently being designed.
Completed FY 2008 Projects, 2007 ATM: Amount Appropriated/Amount Spent
1. Art. 26 (a) Center Playfields Drainage Engineering Study. $40,000/ $40,000
2. Art. 26 (c) Approved Fire Monitoring/Historic Houses. $18,120/ $17,175
3. Art. 26 (d) Boiler and Oil Tank for Buckman Tavern. $10,685/ $9,900
4. Art. 26 (e) Comprehensive Cultural Resources Survey. $90,000/ $90,000
5. Art. 26 (f) Greeley Village Window Replacement. $228,404/ $221,115
6. Art. 26 (g) East Lexington Branch Library(Stone Building) - Historic Structure
Report. $43,000/ $43,000
7. Art. 26 (h) Cary Hall Restoration and Rehabilitation (Assessment of Cary Hall as
a Performance Center). $147,130/ $68,257
8. Art. 26 (j) Douglas House - Rehabilitation of 7 Oakland Street(Rehabilitation of
the former Minuteman Press Building for affordable housing for brain-injured
adults). $300,000/ $300,000
9. Art. 26 (k) West Lexington Greenway Corridor. $125,000/ $124,670
10. Art. 26 (1) Muzzey High Condominium Building Study. $53,500/ $53,500
47
Status Report on FY 2007 CPA Projects
Completed FY 2007 Projects, 2006 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 28 (c) Fire Station/Bedford Street Renovations. $100,000/ $100,000
2. Art. 28 (g) Police Station- Interior Renovations. $100,000/ $100,000
3. Art. 28 (i) Cary Memorial Building Vault Climate Control. $60,000/ $56,437
4. Art. 4 (b) STM Hancock-Clarke House Pre-Restoration Project(Historic Structure
Report, Building Usage Study, Accessibility Evaluation and Construction
Specifications). $25,000/ $25,000
5. Art. 4 (c) STM Lexington Depot—Elevator Project. $44,000/ $44,000
6. Art. 4 (d) Cary Vault Shelving. $60,000/ $60,000
NOTE:All unspent project funds are returned to the "bucket"from which they were
originally appropriated.
48
CPF ACCOUNT BALANCES
2019 Annual Town Meeting
APPROPRIATED TO DATE
(by category as of March 1, 2019)
CATEGORY
COMMUNITY HOUSING $11,269,812
HISTORIC RESOURCES $33,012,863
OPEN SPACE $14,829,841
RECREATIONAL RESOURCES $13,111,599
TOTAL $72,224,115
ADMINISTRATIVE EXPENSES $1,650,000
TOTAL APPROPRIATIONS TO DATE $73,874,115
AVAILABLE FOR APPROPRIATION AT ANNUAL
TOWN MEETING, MARCH 2019
AVAILABLE BALANCES*
COMMUNITY HOUSING RESERVE $217,191
HISTORIC RESOURCES RESERVE $37,559
OPEN SPACE RESERVE $675,498
UNBUDGETED RESERVE $947,113
UNDESIGNATED FUND BALANCE $1,959,332
TOTAL $3,836,693
ESTIMATED REVENUES FY 2020
PROPERTY SURCHARGE $5,105,000
STATE MATCH (11.5%est.) $561,000
INVESTMENT INCOME $20,000
TOTAL $5,686,000
OBLIGATED FY2020 DEBT AND NOTE PAYDOWN
TOTAL ($3,094,680)
TOTAL ESTIMATED CPF FUNDS AVAILABLE
FOR NEW PROJECTS IN FY20 EXCLUSIVE OF DEBT $6,428,013
*Available balances reflect FY19 budgeted CPA surcharge revenues and the FY19
actual state match of$922,256.
49
FY20 CPA PROJECT COSTS AND SUMMARY
ANNUAL TOWN MEETING- ARTICLE 14 VOTE AMOUNT
OPEN SPACE
r
Art. 14(a) Conservation Land Acquisition 9-0 $275,000
Subtotal $275,000
HISTORIC RESOURCES
Archives and Records Management/Records Conservation and
Art. 14(c) Preservation 9-0 $20,000
Art. 14(d) Battle Green Master Plan-Phase 3 9-0 $253,394
r
Art. 14(e) 9 Oakland Street- Renovation and Adaptive Re-Use 9-0 $70,000
Subtotal $343,394
COMMUNITY HOUSING
r
LexHAB- Preservation, Rehabilitation, and Restoration of
Art. 14(k) Affordable Housing 9-0 $99,700
Subtotal $99,700
RECREATION
r
Inter Municipal Agreement with Minuteman Regional
Art. 14(f) Vocational Technical School District 9-0 I.P
r
Art. 14(g) Old Reservoir Bathhouse Renovation 9-0 $620,000
r
Art. 14(h) Park Improvements- Hard Court Resurfacing 9-0 $70,000
r
Art. 14(i) Park Improvements-Athletic Fields 9-0 $435,000
Art. 14(J) Playground Replacement Program- Bridge 9-0 $302,000
r
Art. 14(b) Willard's Woods Site Improvements 9-0 $138,273
Subtotal $1,565,273
TOTAL ATM PROJECTS ARTICLE 14 (a-k) $2,283,367
P
Art. 14(1) CPA Debt Service 9-0 $3,094,680
P
Art. 14(m) Administrative Budget 9-0 $150,000
Subtotal $3,244,680
TOTAL FY20 COSTS FOR ARTICLE 14 (a-m) $5,528,047
FY20 TOTAL TO BE TAKEN FROM CPF CASH $5,528,047
50
SUMMARY
FINANCING SOURCES
AVAILABLE CASH BALANCES $3,836,693
ESTIMATED FY20 REVENUE $5,686,000
TOTAL AVAILABLE FOR FY20 $9,522,693
FY20 COSTS(Annual Town Meeting)
PROJECT COSTS TO BE TAKEN FROM CPF CASH $2,283,367
ADMINISTRATIVE EXPENSES AND DEBT SERVICE $3,244,680
TOTAL $5,528,047
NET BALANCE(AVAILABLE FOR FY21) $3,994,646
51