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HomeMy WebLinkAbout1981-05-26-SC-min Page 27 May 26, 1981 A meeting of the Lexington School Committee was held on Tuesday, May 26, 1981, at 8:00 p.m. , in the School Administration Building. Present were: Shaw, Swanson, Gaudet, Michelman, Beck, and Student Representative Splaine. Also present were: Lawson, Monderer, Barnes, DiGiammarino, Pierson, and Maclnnes. It was MINUTES VOTED: to accept the minutes of April 27, 1981, as amended. (Gaudet, April 27, 1981 Swanson, Unanimous) VOTED: to accept the minutes of May 12, 1981, as amended. (Gaudet, May 12, 1981 Shaw, Unanimous) Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the following schedule of payments as listed on the SCHEDULE OF attached sheets. (Shaw, Gaudet, Unanimous) PAT=-LENTS At the request of the School Committee, Dr. Lawson reported on the 1981-82 status of the 1981-82 school budget. Dr. Lawson reported that there SCHOOL BUDGET had been several discussions with the Town Manager and other Town of- ficials. He said all were accepting the fact that the State legisla- ture would not act in the near future regarding the amount of State aid, yet all were assuming State aid would not be less than last year, and perhaps slightly more, and that it appeared that the proposed school budget, as approved by the School Committee, would be the budget present- " to the Town Meeting. He added that he would be having additional discus- sions with the Town Manager and Town officials later on during the week and would report to the School Committee with any additional information. The Superintendent announced that the first check from the School STATE REIMBURSE- Building Assistance Commission had been received in the amount of $23,700. FENT FUNDS He said the Town received these State funds as reimbursement for the High School renovation and energy projects in the school system. The total amount to be received by Lexington for the renovations and energy projects would be $118,000. After a discussion and review of the proposed Advisory Committee PROPOSED ADVI- Charge as presented by School Committee Chairperson, Frank Michelman, it SORY COMMITTEE was CHARGE V0TED: to accept the Advisory Committee Charge. (Beck, Gaudet, Unani- mous) (See attached sheets.) Upon the recommendation of the Superintendent of Schools, it was BIDS: Doughnuts VOTED: that the Lexington Public Schools purchase the following bid Milk items with the following companies based upon low bid unit prices Bakery Products meeting specifications as listed on the attached sheets. (Gaudet, Snack Items Shaw, Unanimous) Food Service Paper Supplies Ice Cream Medical Supplies Industrial Arts Supplies Page 28 May 26, 1981 Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the following staff, at the step and level indicated, RE-ELECTION for the 1981-82 school year, as listed on the attached sheets. OF STAFF (Gaudet, Swanson, Unanimous) Upon the recommendation of the Superintendent of Schools, it was PERSONNEL CHANGES VOTED: to accept the following personnel changes (Certified) as listed (Certified) on the attached sheet. (Gaudet, Beck, Unanimous) Dr. Lawson noted that on Monday, May 11, the Lexington School Com- FOOD SERVICES mittee negotiators, Mr. Barnes assisted by Mr. Maclnnes, reached a Memo- CONTRACT randum of Agreement with Local #17, Federation of City, Town, and Munici- RATIFICATION pal Employees. The President of the Food Services Union had notified Mr. Barnes that the Agreement was ratified by the membership on May 19. Upon the recommendation of the Superintendent of Schools, it was VOTED: to ratify the Agreement reached by Local #17, Federation of City, Town, and Municipal Employees Food Service Workers and School Committee negotiators as presented. (Swanson, Shaw, Unanimous) (See attached sheet.) After a review of the proposal for an Extended Day Program at Esta- EXTENDED DAY brook School, effective September, 1981, and upon the recommendation of PROGRAM PROPOSAL- the Superintendent of Schools, it was ESTABROOK SCHOOL VOTED: that an Extended Day Program be established at Estabrook School. (Swanson, Gaudet, Unanimous) (See attached sheets.) After a review of the METCO Budget for 1981-82, and upon the recom- 1981-82 METCO mendation of the Superintendent of Schools, it was BUDGET VOTED: to accept the 1981-82 budget. (Beck, Shaw, Unanimous) (See at- tached sheets.) A proposal from Dr. Clune was presented to the Lexington School Com- HEALTH EDUCA- mittee which outlined a Health Education (Human Development and Human Re- TION PROPOSAL - lations) Program for the 1981-82 school year. Dr. Clune and Ralph Lord, L.H.S. Director of Health Education and Athletics, outlined the details of the program which included the following: - Sophomores would be assigned one period a week in Health Education for the entire school year. - Approximately 36 sessions would comprise the course. - Topics would include: Alcohol and Drug Abuse, Depression, Sexu- ality, Family Relations, Loss and Separation, Cardio-Pulmonary Resuscitation, etc. Dr. Clune said that the proposed Comprehensive Health Education Pro- gram for all 10th graders would: Page 29 May 26, 1981 - reinforce the Health Education Program in K-9 - would meet Human Development-Human Relations guidelines adopted by the School Committee in 1970 - would fulfill the requirements of Chapter 71, Section I, of the General Laws of Massachusetts - would provide opportunities for team teaching between the physical education and guidance departments in all six guidance counselor specialty assignments as accepted in the Guidance Report of April, 1980. In summary, Ralph Lord said that students in the 10th grade would be assigned one period of Health Education each week for the entire school year. Classes would be in addition to the regular two periods of physical education; classes would be taught by members of the physical education staff certified in Health Education, in cooperation with the guidance staff; and additional resource personnel from within and outside the system would be used, when appropriate. Dr. Beck stated that the topics listed were enormously difficult to teach and asked how the effectiveness of the course would be judged. Ralph Lord responded that the best evaluation would be from the students, which would be shared with Committee members. He noted there was no formal eval- uation design. Mrs. Gaudet expressed a possibility that some parents might disapprove of some courses or subject matter. Mr. Lord responded that in such cases students could be assigned a special research paper which would be consistent with the guidelines accepted by the School Committee in the area of Human Relations-Human Development. Mrs. Swanson then questioned the qualifications of the counselors to teach such courses. She and other members of the Committee requested additional information on the guidance counselors'training before any decision was made on the program. At this point, Dr. Beck requested that the proposed teachers of the courses write one or two paragraphs about their aims for the program. Mr. Lord responded that this request could be easily honored. It was agreed to postpone a formal proposal until the next School Com- mittee meeting. A report from Don Johnson, Program Manager, and Geoff Pierson, Assis- LIRSP taut Superintendent for Instruction, regarding recommended revisions in the Lexington Individualized Reading Skills Program (LIRSP) was presented to the School Committee. Dr. Pierson stated that although he supported the direction of the Revision Committee, the recommendations would require con- siderable examination and discussion by several audiences before they were accepted. He noted that some modification of LIRSP would simplify the staff's effort to organize and account for the development of the reading skills. He added that LIRSP was not designed to be a complete reading program; that it provided only a sequence organization of skills to be taught and procedures to determine when skills are acquired. It also provided for an accompanying maintenance record. Dr. Pierson said that the evaluation of LIRSP in June, 1980, showed that almost 20% of the classroom teachers did not administer the placement test, while about 30% sometimes used a criteria test, and 40% oc- casionally used a profile card. He said that, in addition, many teachers ex- Page 30 May 26, 1981 pressed dissatisfaction with the program's heavy dependence on paper and pencil. At this point, Mr. Swanson said that even though people said teach- ers don't like the work LIRSP has initiated, the introduction of LIRSP pro- vided structure and direction to the reading program a few years ago when it was severely needed. She said that if there were better methods or programs to be introduced, she could live with modifications, but was reluctant to ap- prove anything that would indicate a movement back to where Lexington was be- fore the introduction of LIRSP. Dr. Lawson said he was recommending acceptance of the program of modi- fications only with the understanding that the changes would make the reading program better than the present one. Dr. Pierson, in conclusion, stated that the program had accomplished many things and felt that those techniques would be incorporated in the final revision. Mr. Michelmen said that since some members wanted to re-read the materi- als and think about the program, it was best to defer a vote on the proposal until the next meeting. An informational bulletin concerning Department of Revenue 2% Guidelines DEPARTMENT OF was presented to the School Committee by the Superintendent. REVENUE 2% GUIDELINES A report on the courses combined, cancelled, or number of sections re- duced for the 1981-82 school year, based upon the recommendations of the De- PROGRESS RE- partment Heads, was presented by David Wilson, Assistant Principal of the PORT IN H.S. High School. COURSES COM- BINED;CANCELEL A letter from a parent expressing concern about the footpath on Stedman Road was reviewed by the School Committee. It was requested that Mr. Maclnnes PARENT review the matter so that response to the parents could be given. LETTER It was VOTED: to convene in executive session at 10:02 p.m. to discuss a matter pertaining to collective bargaining. (Yes, Shaw; yes, Beck; yes, Gaudet; yes, Michelman; yes, Swanson) The School Committee chairman announced that the School Committee would not be returning to public session. j Respectfully submitted, i / �✓Y // icherd H.,ft��rnes Recordingitecretary /c SCHEDULE OF PAYMENTS The following schedules of payments were avilable for scrutiny and approval prior to this meeting: SCHOOL DEPARTMENT BUDGETS Personal Services May 8, 1981 Classified Payroll #24C $71,549.02 Nay 15, 1981 Professional Payroll #23 455,243.42 Expenses May 15, 1981 Bill Schedules #250 1,279.43 May 15, 1981 11251 5,105.43 May 15, 1981 #252 2,782.30 May 15, 1981 #253 22, 936.52 May 22, 1981 #254 16,414.44 May 22, 1981 #255 2,281.70 May 22, 1981 #256 3, 194.29 May 22, 1981 • #257 4,329.29 SPECIAL PROGRAMS - NON-LEXINGTON FUNDS Adult Education May 15, 1981 Professional Payroll 293.04 Metco Program May 8, 1981 Classified Payroll 2,244.30 May 15, 1981 Professional Payroll 6,472.06 May 15, 1981 Bill Schedules #20 29. 17 Maw 22, 1981 #21 104. 12 Project Mainstream May 15, 1981 Professional Payroll 654.31 Transition to Employment May 8, 1981 Classified Payroll 544.82 Nay 15, 1931 Professional Payroll 910. 93 Driver Education May 15, 1981 Professional Payroll 754.22 W` Project Discover i; May 15, 1981 Professional Payroll 790. 12 Project Assist May 15, 1981 Professional Payroll 238.61 Project Enhance May 8, 1981 Classified Payroll 670.01 May 15, 1981 Professional Payroll 939.69 May 15, 1981 Bill Schedule #16 181.69 n Project Munch May 22, 1981 Bill Schedule #7 $296.01 Vocational Guidance May 15, 1981 Bill Schedule #3 683. 70 Expanding Horizons May 15, 1981 Bill Schedule #2 2,392.33 Incentive #2 Program May 22, 1981 Bill Schedule #2 765.00 BACKGROUND TO FORMATION OF ADVISORY COMMITTEE It appears that the Lexington Public Schools may experience about as little disruption as any in the Commonwealth from Proposition 2 in 1981-82, thanks to skilled and prudent administration during preceding years, including the timely closing of schools. We understand, however, that our advantage may turn out in the end to have consisted not of permanent exemption from the kinds of hard de- cisions now being forced on other school districts , but rather of having enough time to give such decisions the kind of informed, careful study and planning they deserve. No one can now gauge with certaintythe sizes of the budget reductions, relative to inflation, we may have to face next year or thereafter. As of this moment, we cannot rule out the possibility that they will be so large as to re- quire significant restructuring of the educational activities we shall be able to support. Crucial questions of priorities may be in the offing. In order to pose the questions well and answer them wisely, the School Com- mittee and administration will want to understand as well as possible the percep- tions, expectations, and concerns of parents, students, staff, and citizens. More- over, in order to obtain reliable information about our constituencies' views of the alternative courses open to the School Committee on various budgetary assump- tions, we shall have to provide clear and accessible information regarding our schools ' goals, programs, results, and costs. The Committee sees the possibility of great value in an organized, public process of exchange and inquiry into constituency perception and opinion. The Committee is aware, as well, of drawbacks and pitfalls that may attend such an undertaking, and of the importance of designing it with skill and care. There- fore, in considering whether to proceed, and, if so, by what means , the Committee has thought it wise to seek advice from professionally qualified persons having relevant knowledge and experience from fields such as social science investigation, - 2 - educational research, market research, human relations, and public relations. Charge to the Advisory Committee The School Committee requests advice concerning a possible organized ex- change and investigation, during the fall and winter of 1981-82, of perceptions and opinions regarding the goals, activities, and priorities of the Lexington Public Schools. The chief purpose of such an exchange and investigation, if undertaken, would be to provide the School Committee and Superintendent of Schools with in- formation for their use in making judgments and decisions regarding the future composition of publicly supported educational programs. Especially in the event that fiscal circumstances turn out to be such as to require significant curtail- ment or restructuring of public educational activities in Lexington, the School Committee and Superintendent will want to understand as well as possible the per- ceptions, expectations, and concerns of informed and interested constituents -- parents, students, staff members, and citizens at large -- regarding the commu- nity's schools. The Committee is seeking advice before deciding on whether to launch an or- ganized exchange and investigation, or on what general form such an undertaking should assume, because it understands that there may be drawbacks and hazards in a public process of inquiry into perceptions of priorities under conditions of potential budgetary stress . Ill-considered questions or incautious procedures can beget misleading responses. Responses may be hard to interpret or weigh with- out sub-analysis. by constituency groups, but explicit sub-analysis may engender conflict that can impair both judgment and confidence. Observers may mistakenly get the idea that reported responses will automatically control the administration's 3 - recommendations or the School Committee's decisions. Staff members witnessing a community dialogue on priorities may feel unduly threatened by it. The School Committee is particularly concerned to ensure that expressions of sentiment regarding future directions for the schools reflect informed and accurate perceptions and assessments of their past and current activities, ac- complishments, and costs. The School Committee believes that lucid presentation of essential information to the community will be a crucial component of any suc- cessful investigation of community opinion. With the foregoing considerations in mind, the School Committee requests the Advisory Committee to report on the feasibility of a communicative and in- vestigative undertaking having the scope and purposes described above, including its potential utility, costs, and hazards , and the form or forms it might take. The feasibility report might include a tentative or pro forma plan for an organ- ized sequence of activities, to be scheduled for completion ',in time for the in- formation obtained to be considered in decisions regarding the school budget for 1982-83. We would hope that any such activities might be planned to allow for i active participation by members of the School Committee, administration, and school staff, while also limiting the burdens imposed on administration and staff members. The School Committee would be prepared to consider a recommendation to provide some special staff assistance in carrying out any investigative activities, out of School Department funds. The School Committee hopes to convene the Advisory Committee for an introduc- tory joint session before the end of June, 1981. We hope that the feasibility re- port might be submitted before the end of September, 1981. VOTED: May 26, 1981 BID - DOUGHNUTS On April 14, 1981, requests for bids for Doughnuts for the School Food Service Program were sent to two companies. The bid was also advertised in the April 23, 1981 issue of the Lexington Minuteman. Our specification included compliance with the manufacturing, handling and distribution laws and regulations of the Commonwealth of Massachusetts. Doughnuts are to be baked daily, packaged by the dozen in separate boxes, and delivered to the Senior High kitchen (inside delivery) between the hours of 7:00-7:30 a.m. The bid sheets allowed spacefora variety of items, baked weight per dozen and prices per dozen. One sealed bid was received and opened at a public reading at 2:00 p.m. Tuesday, May 12, 1981. The recap is as follows : LAST YR` S BID PRICE ITEM PRICE PER DOZ. Sept-Jan Feb-June Dunkin Donuts Chocolate Honey Dip, $1.79 $1.42 $1.79 Fruit Filled, Plain, Cinnamon, Powdered, Butternut, Coconut, $1.69 $1.42 $1,69 Sugar Raised, Plain and Sugar Crullers, Honey dip Dunkin Donuts have provided us with these products since February this year and we find them fully capable of performing this contract. Their products and service have been excellent. The total value of this contract is approxi- mately $4400. F BID - MILK On April 14, 1981, requests for bids for Milk and other Dairy Products were sent to four companies. The bid was also advertised in the April 23, 1981 issue of the Lexington Minute-Man. Specifications were drawn for milk, cream, cottage cheese and orange juice in quality and quantities for use in our School Food Service Program. The speci- fications also included an adjustable clause, upward or downward, to reflect the change of the raw milk cost as established by the Federal Milk Market Administration. Milk is the bulk of our purchases and amounts to approximately 5220 one-half pints per school day. Milk is the only item that actually requires a bid. The other items are bid to establish a price for the purchase of these items when needed. Three sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 12, 1981. The recap is as follows : Martines Bros. Sunnyhurst Last Year's Hood (Blue Ribbon) Dairy Price Item I Milk A. Unflavored Homogenized z pt. .1439 .1337 . 1393 .125 qt. .6071 .49 .51 .49 4 gal. 1,1542 .90 1.01 - .85 B. Chocolate flavored 4 pt. . 1439 . 1355 . 1463 .128 t qt. .6121 NB .57. NB 1 gal. 2.1056 NB NB NB C. Non-Fat (Skimmed) pt. . 1339 . 1327 . 1343 .122 qt. .5921 .49 .48 NB 1 gal. 1.1342 .89 NB NB Item II Cream Light 1 pt. .485 .37 .41 .33 Light pt. .9141 .64 .81 .59 Light 4 gal. 2.96 1.98 2.39 1.80 Item III Cottage Cheese 1 lb. .922 .95 _ ,93 ,85 __ 2 lb. 1.804 NB NB NB _ 5 lb. 4.27 4.50 4.50 4,50 Item IV Orange Juice 4 Oz. NB NB .1225 NB Martines Brothers (Blue Ribbon Dairy) has served us for many years and they are quite capable of performing this contract. They are the low bidder by approximately $7600. The total value of this contract is approximately $114,000. BID - BAKERY PRODUC'T'S On April 14, 1981, requests for bids for Bakery Products were sent to six companies. The bid was also advertised in the April 23, 1981 issue of the Lexington Minute-Man. Specifications were drawn for nine items. The specifications and estimated quantities were based on items used in the School Food Service Program, considering past successful experience as to a standard quality and price. Five sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 12, 1981. Recap - Bakery Products LAST YEARS Piante- BID Item Bid Spec, Carr's ITT* Nuilo's Nissen's dosi LePage PRICE Bread 1. Pullman Sand. 24 oz. 28 sl. NB f .71 I NB .79 NB • .70 .675 2. French t6 oz. 28' long .44 a NB .44 1 .59 i , . .40 m1)1 .45 qj .35 Rolls 3. Hamburg 18 oz. 4" diam. NB .71 e NB .70 ' NB 70 .675 4. Frankfort 18 oz. 5" long NB .71 NB .79 NB .70`} .675 5. Pan 14 oz. ,S7 ,6$ .65 ,75 j NB .641) .60 6. Subs 32 oz. 7" long 1.10 b NB _ 1,20 f 1.6 k�1,20 . 1.30 1,08 7. Bulkies 23 oz. 4" diam. c05 a 1 1 30 1. ' 00 ,_ 1.15 90 8. Mini Sub.. 18 oz. 5" long .93 d NB 1.05 h .79 .70 p' .72ti .60 9. Eng. Muffin 24 oz. 3" x 11" NB .86 f NB .89 NB (95� .81 Prices for most items have increased significantly. The overall change is approximately $1280 or 7.7 increase. The total value of this contract is approximately $18,000. We have restricted the award to two suppliers as the clerical costs could exceed the slight saving if we split the award any further. *Bid Qualification: must award all items or bid may not be considered. a. 15 oz. -1 oz. ( m. 12 oz. -4 oz. b. 34 oz. +2 oz. n. 39 oz. +7 oz. o. 27 oz. +4 Oz. Carr G Piantedosi C. 2J Oz.. +2 oz. i d. 20 oz. +2 oz. 1 p. 24 oz. +6 oz. 4'-i long 1" ITT e. 21 oz. +3 oz. f. 30 oz. -2 oz. q. 14 oz. -2 oz, Mello's g. 28 oz. +5 oz. r. 21 oz. 32oz. I. h. 24 oz. +6 oz. LePage s. 13 oz. -1 oz. t. 41/2"long -%" i. ' 15 oz. -1 oz. j. 13 oz. -1 oz. Nissen k. 34 oz. +2 oz. 1 27 oz. +4 oz. 3 BID - SNACK ITEMS On April 14, 1981, requests for bids for Snack Items for the School Food Service Program were sent to nine companies. The bid also was advertised in the April 23, 1981 issue of the Lexington Minuteman. Specifications were drawn for eleven items. The specifications and estimated quantities were based on items presently purchased in the School Food Services Program. Seven sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 12, 1981. The recap is as follows : CON- LAST SOLI- YEARS AVA DATED DAVES ITT a SANDYS TAYTERS UT'T b BID 1. Potato Chi.s 3/4 oz. .1088 I NB ' NB ' NB 03. .11 . 1068 ! .088 2. Potato Chips 1/2 oz. ' NB I NB ' NB L 065 1 .08035 .0598 x .06 3. Corn chips 3/4 oz. 1,11 NB , NB NB NB I .12 .11 ' .13 4. Granola Bar 1.6 oz. [.17331. .21 ' .1875 NB NB f .1875 ' NB I .19 5. Cakes, filled and NB .23 NB .21) NB NB NB x .20 unfrosted, 3 oz. I I 6. Cakes, filled and I NB > .19 I NB (20) NB NB NB 1 .19 frosted, 3 oz. � Pies 41 oz. NB .22 NB iy? NB NB NB 1 .225 8. Fudge Brownie .1177 .1375 .16 c WI NB .16 .2133 I .14 _ 1 3/4 oz. 9 . Choc. Chip Cookies .1653 .1375alip NB NB .16 .2133 .125 1 3/4 oz. 10. Butter Crunch Cookies NB .1375 NB NB .16 NB F .125 1 3/4 oz. --- 11. PB & Cheese Crackers .1ji . 125 .11666 NB r NB P .13 .1304 T. M 10416 _ 1a oz. ! _ i a. Restricted bid to all items bid b. Prices guaranteed for only 30 days (Bid not considered.) c. Best quality Prices have been -increased for all items except corn chips and Granola bars which decreased slightly. The overall effect is an increase of approximately $1100 (5.3%) . The total value of this contract is approximately $22,000. t. Dave's, ITT and Sandy's have served us before and their service and products have _, been good. AVA is new to us, but we have sampled their products and found them to be excellent . We also feel that they are fully qualified to perform this service. f BID - FOOD SERVICE PAPER SUPPLIES On April 14, 1981, requests for bids for Food Service Paper Supplies were invited from ten companies and/or individuals . The bid was also advertised in the April 23, 1981 issue of the Lexington Minuteman. Specifications were drawn for twenty nine items and were based on items used in our school system, considering past successful experience as to standard, quality and price. Six sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 12, 1981. After careful analysis of price and quality, it is recommended that orders be placed in the following approximate totals with the following low bidders. • COMPANY ITEM NO. APPROXIMATE TOTAL Arrow Paper Corp. 6, 10, 11, 14, 16, 19-21, $4,277.95 23, 24, 27, 28 Bay Colony Paper Corp. 4, 5, 25, 29 505.09 Franklin & Perkins Co., Inc. 2, 3, 8, 9, 12, 18, 22, 26 7,503.64 Goldman Paper Co. , Inc. 1, 7, 15, 17 13,689,34 S. S. Pierce Co. 13 220.44 $26,196.46 The above are the low bidders meeting specifications. Prices increased on most items with a net approximate increase of $915.00 (3.5%) on the total order. The following are some changes in the prices of items that we purchase in large quantities ($400.00 or more) . Increases: Carry trays 2.05 (20.1%) per case, 8 oz. food tubs 1,1.5 (6.2%) per case, 12 oz. bowls 1.88 (5.3%) per case, 5" plates .95 (8.1%) per case, 5 oz. cold cups .30 (1.4%) , 5 oz. souffle cups .73 (2.5%) per case, Jr. napkins 2,04 (11.4%) per case, 1/4 fold napkins 4.18 (28.1%) per case, plastic garbage bags .35 (2.5%) , and straws .31 (1.8%) . Decreases: Sporks .05 (.7%) per case. There were reductions in plastic forks, spoon, hot drink cups, 8 oz. cold cups, vinyl wrapping and food film, but these items are purchased in quantities less than $400. We have done business with all of the companies listed above and they are capable of performing this contract. 1 BIDS - ICE CREAM On April 14, 1981, requests for bids for Ice Cream for the School Food Services Program were sent to four companies. The bid was also advertised in the April 23, 1981 issue of the Lexington Minute-Man. Specifications were drawn for five items . The specifications and estimated quantities were based on items in the School Food Service Program considering past successful experience as to standard, quality and price. Two sealed bids were received and opened at a public reading at 2:00 p.m. , on Tuesday, May 12, 1981. The recap of the bids is as follows: Last Year's Item Unit H. P. Hood Paul's Dist . Price 1. Ice Cream Sand. Doz. 1.23 1.26 1.11 2. Ice Cream Sauce Cups Doz. 1.68 1. 13 1.07 3. Strawberry Short- cake or Cho.Eciairs Doz. 1.25 1.50 1.25 4. Sunshine Cups - Orange Sherbert Doz. 1,20 .93 .91 5. Ice Milk Bar Doz. 1.00 .91 .82 Total Value $17,746. 10 $17,793.37 Prices have increased significantly over last year. The estimated increase is; approximately $2000. (12.7%) H. P. Hood Inc. has been awarded this contract in the past and they are fully capable of performing it next year. 7 BID - MEDICAL SUPPLIES On May 5, 1981, requests for bids for Medical Supplies were invited from eight compa nies. The bid was also advertised in the May 14, 1981 issue of the Lexington Minuteman. Specifications were drawn on thirty-four items and were based on items used in our school system, considering past successful experience as to standard, quality and price. The approximate quantities were based on past experience. Five sealed bids were received and opened at a public reading at 2:00 p.m. on Friday, May 22, 1981. After careful analysis of price and quality, it is recommended that we place p orders with the following companies in the approximate totals. Monarch Surgical $748.35 Tri Med Surgical Co. , Inc. 810.60 $1558.95 Most bidders noted a minimum dollar figure for each purchase order or a delivery/ handling charge would be made. This factor and clerical costs of further splitting the bid were taken into consideration in the evaluation of the bids. Prices showed both increases and decreases over last year. Some examples of items which had total value of $50.00 or more were as follows: Band Aids; 1" plastic strips +.12 per box (8.9%) , 1" x 3" Elastoplast +.80 per box ,(44.4°!), 1" x 3" Ouchless +.25 per box (18.5%) , Cross Tex Towels -.05 per box (.6`/,) , 3" x 3" Unsterile gauze pads +.05 per box (2.6%) , Wipettes -$5.00 per case (26.3%) , and Chemical Instant Cold. Packs +1.10 per case (15.9%) . The overall effect was a very minor increase of less than 1%. The proposed budget for medical supplies is $2542. There are other items which would be purchased at a later date on an "as needed" basis. BID- INDUSTRIAL ARTS SUPPLIES On April 14, 1981, requests for bids for Industrial Arts Supplies were sent to twenty-four companies. The bid was also advertised in the April 23, 1981 issue ` of the Lexington Minute-man. Specifications were drawn for three hundred and seventy six items, based on items used in our Industrial Arts classrooms, considering past experience as to standards of quality, price and quantities. Nineteen sealed bids were received and opened at a public reading at 2:00 p.m. Wednesday, May 13, 1981. In some cases, suppliers indicated a minimum order per delivery without shipping charges. This had to be considered in the final determination for making awards. After careful consideration and analysis of price and quality, it is reconauended that orders be placed with the following low bidders meeting specifications: Alvin 452.61 Baylies 34.55 Broadhead 701.25 Charrette 239.96 Edgecomb Steel 546.57 Gould Ind. 1351.90 B. L. Makepeace 230.96 Lynn Hardware 292.77 McKilligan 231.74 Palmer-Parker 284.25 Paxton-Patterson 1039.23 Rex Lumber 656.25 Rodden Equipment 12.00 Welders Supply 77.06 Downs-Raeder 586.74 Mass Hardware 1132.90 $7870.74 We did not receive bids on the following items: Offset paper, index stock, offset clean up mats, cotton pads and offset (non-reproducing) pencils. These are items used in the graphic arts area. There were some slight changes in prices and a few selected items are as follows: 3/4 white pine -.006 per bd, ft. (1.37.), 1/4" x 1" Bond Iron -.0225 per foot (8.67.) , 22 go. sheet metal +2.49 per sheet (20.1%) , Turpentine, .50 per gal (7.17.) and Drawing paper -.15 per ream (1.9%). The overall effect was a decrease of about 1 1/2%. The amount budgeted for these items was $18745. There will be the need to purchase other items not included on this bid. Some items will be purchased locally and we plan to place another bid during the school year. RE-ELECTION OF NON-TENURE STAFF SECOND ELECTION These people have previously received a contract and are being recommended for their second election at the level and step indicated. GRADE/ STEP/ SCHOOL NAME SUBJECT LEVEL SALARY COMMENTS FOURTH ELECTION (TENURE) (See back up information following) These people have previously received three contracts and are being recommended for tenure election at the level and step indicated. FOURTH ELECTION (TENURE) Back up information yI PERSONNEL CHANGES - CERTIFIED MATERNITY LEAVE OF ABSENCE YRS. IN LEXINGTON EFFECTIVE CHANGE IN ASSIGNMENT ) CORRECTION • t TO: Dr. Lawson FROM: R. H. Barnes SUBJECT: Ratification of Food Services Workers Contract On Monday, May 11, 1981, we reached agreement with Local #17, Federation of City, Town and Municipal Employees, negotiators as per attached, The Food Services employees held a ratification meeting on Tuesday, May 19, 1981. Mrs. Claire Meaney has notified me that the agreement was ratified by the membership at that time. I request that you recommend the agreement to the School Committee at the meeting .of May 26, 1981. MEMORANDUM OF AGREEMENT LEXINGTON PUBLIC SCHOOLS LEXINGTON, MASSACHUSETTS May 11, 1981 Agreement between the negotiators for the School Lunch Employees and the negotiators for the Lexington School Committee. A. Wages 2 year contract - 1981-1982 and 1982-1983 1981-1982: 6.8% increase 1982-1983: 6.7% increase B. Vacations - at the completion of: 1 - 4 years 1 week 5 - 9 years 2 weeks 10+ years 3. weeks (for all regular employees in the Food Services - no substitutes - presently employed.) Employees hired after June 30, 1981: 1 - 8 years 1 week 8+ years 2 weeks C. Longevity Before Proration (Same as secretaries) 10 - 14 years $150 15 - 19 years $200 20+ years $250 D. Overtime If extra hours are required for regular duties, no overtime (unless it exceeds 8 hrs on any one day, or 40 hours in any one week.) If additional hours are due to outside use of facilities (rentals) all time will be at time and one-half and 3 hours minimum. If hours are contiguous to regular time and employee is not required to return to the building, then no overtime - no minimum. 2 _ E. Good Friday If Good Friday is not scheduled as a school day (cancelled due to staffing policy) , Food Services employees will be treated the same as 10 month secretaries. Lexington School Committee Negotiators: Richard,H. Barnes, Chief Negotiator Local #17 Federation of City, Town and Municipal Employees C-r—z det L l/ re' Negotiating Team Claire Meaney, President Jax19_,s )))ttt. Mac khnes -72.41 e / Laura Ferraguto ,7f(14.A�t a Carmela Passanisi/ Diane Hennessy Lorraine Brown -1`�� Eileen Collins / i PARENTS COMMITTEE FOR AN EXTENDED DAY PROGRM AT ESTABROOK SCHOOL PROGRAM PROPOSAL Need for an Extended Day Program at Estabrook In the past year three Lexington elementary schools -- Bridge , Bowman and Harrington -- have set up extended day programs (EDP' s) to provide supervised, responsible after school care for he children of working parents. Reports from children, parents and J.chers involved in these programs indicate that the programs are quite successful. Although these EDP' s are open to children from other schools (with students from the local school having first priority) , the costs and problems of transporting children from one school to another are prohibitive . In addition, it is obviously more appropriate for the children to attend a program located in their own school where the surroundings, facilities and peer group are familiar and a sense of continuity can be provided. Therefore, the Parents Committee for an Extended Day Program at Estabrook School believes strongly that an EDP is needed at Estabrook. In March, '1981 , with the approval of the PTE (Parents and Teachers of Estabrook) , we conducted a survey to determine who would use an after school care program at Estabrook beginning in Fall, 1981 . Twenty-four out of approximately 250 families indicated they would consider using an extended day program. Subsequently, more than 5 other families have also shown interest in such a program. These results indicate that a program to provide after school care would be well-supported at Estabrook. Purposes of Program To insure that a safe , professionally staffed, and balanced program of recreational and educational activities is available for children who require care during the hours between school dismissal and 6: 00 P.M. Program Objectives 1 . To provide children with activity choices daily. These will include arts and crafts, nature study, organized sports, games and other recreational and educational experiences . 2. To provide time and space for children to pursue quiet activities alone or in small groups. These would include reading, writing, using art materials, playing board games and completing homework assignments. 3. To make visits to cultural and recreational facilities in Lexington when possible. Such facilities could include parks, museums, . libraries and recreation centers. 4. To provide children with a nutritious snack daily. Children to be Served Children from the first through sixth grades will be eligible for the program during its first year of operation. Priority will be given to children attending Estabrook School on a first thcome_first served basis. Daily enrollment will be limited to the first year. Some spaces will be available for mainstreamed special needs students and to accommodate ME TCO students desiring extended day and for whom transportation can be arranged by the family. Families of special needs students and the extended day staff will confer regarding lany . student' s abilities as well as the need for additional staff, When enrollment slots are available, registration invitations nstwill llens we distributedccpat all first comether -firstton hools nd Children from te be accepted oo a other schools must provide their owntransportation will bemaintained. tpthe Estabrook Extended Day Program. A waiting Facility The program will be located in Estabrook School. The Parents Committee has worked with Estabrook Principal, Bill Terris, concerning the availability and use of school space and facilities, and will continue to do so in the future . Bill Terris has advised the Parents Committee that a room will be made available to an EDP in the fall of 1981 . The actual number of this room will depend on how space is reorganized for 1981-82 at Estabrook. Bill Terris has also indicated that procedures and schedules can be arranged for using the gym, art room, library, and music room. The room will serve as the reporting and pickup point for the EDP. Children will report there immediately after school dismissal for the purpose of taking attendance and selecting activities for the after- noon. Organized activities will be held in other available le rooms be ms. Around 5130 P .M. children will return to the Y picked up by their parents. (It is to be noted that activities in all rooms will be supervised by a teacher or aide . ) Whatever room is chosen will serve as a "homeroom" for the Extended Day Program. This room is approximately 14' x 28' and part of it will be used for the EDP office. The larger part will be used as an individual and small group activity area, as a place for holding' discussions with the staff and friends and as an area to keep program supplies and materials. Furnishings for the Extended Day Program will be supplied and adapted by the parents and staff to meet the needs of the program. Staffing and Supervision The program will be staffed by paid professionals and para-professionals , who will be assisted by student volunteers, work- study students, and other volunteers from the community. The staff will be headed by a teacher/director who is a certified teacher. The teacher/director wil be responsible for day to day program operations and staff supervisio as well as work with the children. One or two other paid staff persons will be hired depending on enrollment levels. As with all other activities taking place within the school, the school principal will maintain final authority over extened day program operations. Bill Terris has agreed to assume this responsibility. Finances The Estabrook Extended Day Program will be funded on a self-supporting basis. It will meet all its own expenses , including staff salaries and benefits, supplies and equipment, snacks, liability insurance , legal and accounting fees, phone, and service costs incurred by the School Department. The Extended Day Program will operate in so far as possible under exisitng custodial services for the school day and with the normal utilities in use for the regular day. Most important, the Extended Day Program will not require a change in the current heating practices in the school. Nearly all first year income for the EDP will come from tuition payments. A high quality, cost-effective program can be produced at an approximate cost per child of $1 . 50 per hour, or $4. 50 per day ($9. 00 per day on Thursday) . Enrollment will be on a semester basis (Fall and Spring) , and children will be required to enroll at least two days per week for the semester. Priority placement will be given to children enrolling more days per week. The EDP Board of Directors will develop policies to meet the special financial needs of families using the program. Organization and Structure The Estabrook PTE has been asked to officially support the establishment of the Estabrook Extended Day Program. Interested Estabrook School parents have already begun to organize an independent, non-profit corporation, the Estabrook School Extended Day Program, Inc. , to conduct the program. For families choosing to take advantage of this educational and recreational opportunity, the program will operate as an expansion and enrichment of the regular school day for children in grades one through six. The Estabrook School Extended Day Program will be governed by a Board of Directors. The Board will- consist of six members' four Estabrook School parents, the Estabrook School Principal, and a member of the Lexington School Committee (ex-officio) . The parent Board members will fill the following offices: President, Treasurer, Secretary and Representative to the PTE Board. The Lexington Public Schools Superintendent will be consulted on a regular basis during the organization and establishment of the Estabrook School Extended Day Program. Lexington School Committee members will also be kept informed. The Extended Day Program Board of Directors will submit a summary financial statement of the non-profit corporation to the Estabrook PTE at the end of each school year, and no later than July 30th. The statement will also be made available to the Lexington Public School Administration office at that time. Operation The program will operate out of its office and homeroom in the Estabrook School. The hours of operation will be from school dismissal to 6: 00 P.M. , that is from 12: 15 P.M. to 6: 00 P.M. on Thursdays, and from about 3: 15 P.M. to 6: 00 P.M. on other days. The Thursday schedule will be observed on designated parent-teacher conference days. The program will not operate during school vacations or on snow days. The Extended Day Program staff will be trained in han^' ing emergencies. Phone Numbers of various emergency services will be I ::inently posted in the office . The program staff will be required to take a Red Cross life saving course . The program will maintain its own file of appropriate medical and personal information on students. The Estabrook School Extended Day Program, Inc. , will obtain insurance to cover liability for personal and propery damage that is not covered by Lexington Public School policies. The program will develop and maintain a file of substitute teachers. The program will also establish procedures for caring for children who are not picked up by closing time . The teacher/director, staff and Board of Directors will operate in ways consistent with Lexington Public Schools policies and regulations. Specific policies and procedures for operating the EDP will be developed and distributed to all staff members as well as participants and their families. Evaluation A written annual evaluation will be done each spring by the parents, staff, and Board of Directors. This will be reviewed by the board to see if any procedure changes would serve the children and these objectives better. This evaluation will be made available to the Lexington Public School administrators. School Committee Action Required 1 . Approval of the Estabrook School Parents Committee Proposal for an Extended Day Program at Estabrook School to begin as soon as possible for the 1981-82 school year. 2. The Estabrook School Extended Day Program to fall within the newly created fourth category in the Lexington Public. Schools' "Use of School Property Rental Policy" which is the use of school property that is exempt from rental fees, but subject to service costs incurred by the School Department. METCO EDUCATIONAL PLAN Page i A PLAN FOR EDUCATING CHILDREN FROM A COMMUNITY WHERE RACIAL IMBALANCE EXISTS 1981 - 1982 In accordance with Chapter 76, Section 12A and B , Acts of 1971 , as amended by Chapter 636, Section 7, Acts of 1974. Submitted to : Dr. Doreen Wilkinson, Asst. Director Bureau of Equal Educational Opportunity Massachusetts Department of Education 31 St. James Avenue, Boston MA 02116 Applicant School System: Lexington Public Schools Superintendent: Dr. John H. Lawson Address: 1557 Massachusetts Avenue Phone: 862-7500 Lexington, Massachusetts Zip: 02173 Local Metco Director: Mr. John W. Modest, Jr, Address: 1557 Massachusetts Avenue Phone: 862-7500 Lexington, Massachusetts Zip: 02173 Program Summary: See Appendix H Total Amount of State Funding Requested: $ 632,512 Amount Approved Cleave blank) : $ Total No. of Students Enrolled in 1980-81 Program: 280 Total No. of Students Requested for 1981-1982: 280 Number of New Students Requested for 1981-82: 1,5 SIGNATURE SHEET Page 2 AS required by Chapter 76, Section 12A, please attach an abstract from the minutes of the School Committee Meeting, setting forth the vote by which this plan was adopted. • The applicant hereby certifies that it shall comply with the Department's Admivus.ttati.ve Requ.itement5 son. Application and Appnova.Q. a6 D'iscne ionaty State and Bede/tat Fund's, June 1978, and I'Cnanclat Accounting and Book- keeping Requileementa bon State and Fedeta2 Funds Awarded by the Vepantmevut. June 1978. The applicant does hereby further certify that funds will be used as stipulated in the plan, that it will comply with the Department' s request for statistical , financial , or programmatic reports , and that unencumbered funds at the end of the fiscal year shall be returned to the Commonwealth. The school department agrees to comply with all provisions of the Civil Rights Act of 1964 and Chapter 622 of the Acts of 1971 , which prohibit discrimination in public schooling on the basis of race, color, sex, religion and national orioin, and the Massachusetts Affirmative Action Policy (Executive Order #116) and all requirements imposed by or pursuant to regulations thereto. Chairperson, School Committee Date Superintendent of Schools Date Metco Director Date It is the desire of the present School Committee to allow the students par- ticipating in this program to continue through Grades 12 if funds continue to be available. Yes : No: Page 3 PART I : STATISTICAL INFORMATION gt School/Staff Information for 1981-1982 Grates Served No. o5 rupi eacierl No. or .,tudents me of School By School Teachers White Minority Ratio I in School * 1 Metco Resident Boxman K-6 21 21 I 0 1 1/22 17 429 Bridge K-6 19 19 0 I 1/22 25 362 1 Estabrook K-6 15 15 _ BpscialiFts 1/22 16 345 Fiske K-6 16 16 0 I 1/22 14 328 Franklin K-6 14 14 specialibt 1/22 23 299 -Harrington K-6 16 16 0 1/22 16 343 Hastings K-6 I 18 17 1 1/22 15 367 Clarke Jr. High 7-9 45 44 1 1/15 40 639 Diamond JrnHigh 7-9 38 38 0 1/15 37 600 LexingtonHigh 10-12 111 110 1 1/15 57 1,790 *Does not include NETCO staff 3. Distribution of Metco Students in 1980-1981 Program K 1 2 3 4 5 6 7 8 9 10 11 12 I UG Total i 20 11 20 21 26 29 25 29 23 18 1 12 28 1 3 265 . Proposed Distribution of New Students 1 2 3 4 5 6 7 8 9 10 ll 12 UG Total 27 1 12 4 2 45 i I , ( I I I . Proposed Distribution of all Metco Students in 1981-1982 Program Total 1 2 3 4 5 6 7 8 9 10 11 I 12 ` UG M F Both 27 132 15 24 21 26 28 25 29 23 18 1 12280 I 1 ! I i I , 1 I UNGRADED PART Il ; PROGRAM CHARACTERISTICS PROGRAM CHARACTERISTIC NEEDS OBJECTIVES PLANNED ACTIVITIES I . Orientation.of new New students and parent, To orient new students and 1. Lexington school METCO staff develo d parents and students need to become familiar parents to the Lexington Placement Procedures to assist in th to the Lexington Public Public Schools METCO Program. orientation of new students and Schools METCO Program, and the schools in Lexington . parents. (See Appendix A) and the schools in Lexington. 2. Lexington METCO staff meets with new students, and parents at METCO, Inc. before students enter Lexington Public Schools. 3. New students and parents will visit their prospective Lexington schools before entering. 4. New students and parents will be introduced to Lexington Host Family in the fall. 5. Each month school is in session, one afternoon is designated as Host Family Visitation Day. 6, Transportation is provided in order for METCO parents to attend fall/ , spring parent/teacher conferences. 2. Staff Development School staff and METCO 1. To provide an opportunity 1. Lexington METCO staff, professional/ staff need to continue for problem solving, shar- classified meets once a month. to improve their skills ing of information by Meetings focus on students, parents, a on issues relating to Lexington METCO staff. programa, transportation, budget, working with METCO problem solving, etc. students. 2. To continue to meet with faculties in Lexington in 2. Lexington METCO staff members will order to share information continue to meet with different on METCO program. faculties in Lexington. PROGRAM CHARACTERISTICS • PROGRAM CHARACTERISTIC NEEDS OBJECTIVES PLANNED ACTIVITIES • 3. To provide a forum for 3. To provide activities designed to cross-cultural coamunicati• . increase knowledge of school staff • on issues relating to effective cross-cultural comnunicetion, i.e., providing workshop on the Black dialect for Lexington teachers, and 1XTCO tutors. 3. Multi-cultural Curriculum needs to be 1, To increase student, and 1. To continue in assisting with the Education more reflective of our faculty awareness of the development of the Lexington Public multi-cultural, multi- rich diversity which exists Schools human and racial curriculum ethnic and multi-racial in our American society. society. 2. To continue offering support for staff using HRAP curriculu;n in their classrooms, i.e., consultation , workshops, etc. 3. The Lexington NETCO program will continue to sponsor Black History Month activities designed to expose all students to positive • role models. 4. Parent Participation METCO parents need to 1, AU Lexington A;ETCO parents 1. Parent/Teacher conferences in the bo more involved in will participate in at fall and spring, for elementary, tha program. least one of the planned junior high, and high school activities. 3 r 8 Larrnt 2. METCO parents will attend Lexington ME'I'CO parent group meetings held at rETCO,• [no. 3. Parents will be encouraged to w participate as all parents are, in `P school Open Houses scheduled iLI, _ the fall. • PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost Elementary Level A) Elementary Social A)1140a METCO st-aadents attend- A) To provide support A) Job Description , $25,432 Worker ing seven elementary services in a system- schools. atic way to elementary schools. 1) Ele ontaxy school staff 1) To help identify consults social worker 1) To assist elementary problems of students, regarding KETCO student school staff in re- and plan ways to re-- academic, social, or solution of METCO solve problems. personal problems. student academicisocia or personal. problems. 2) To attend all orients- 2) METCO students, and perents tion sessions for new need to be oriented to 2) To assist now METCO METCO students, and school system. students, and parents, parents. in their adjustment to 3) METCO elementary students new system.. 3) To provide input on are referred for CORE home visitations at evaluations. 3) To participate as a CORES, meetings. CORE team member at lt) METCO parents request each elementary school, 4) To attend P.T.C. as elementary social worker requested by METCO • for parent/teacher h) To provide support for parents. conferences ?UIPCO parents at parent/teacher con ` ) To attend all RETCO u 5) Elementary group PETCO ferencos. elementary parent `1 parents moot in evening in group meetings. Boston. 5) To provide support, In • formation, and pro- • fessional insights at I. parent meetings. PROGRAM CHARACTERISTICS PROGRAM CHARACTERISTIC NEEDS OBJECTIVES PLANNED ACTIVITIES • b. METCO parents will be invited to participate in special workshops designed to increase awareness around parenting issues. 5. Special Student METCO students need to 1. To give recognition to 1. 5th Annual Student Awards Ceremony Activities he acknowledged for METCO students for scholar- will be conducted in the spring. participation in ship, attendance, citizen- program. ship, and effort. 2. All METCO seniors receiving scholar- ships from Lexington METCO scholar- ship fund will have Award presented at senior Award Night. 3. METCO students will continue to serve as members of the Lexington High Black Student Union, i.e., Black Student Union raised over $200 to support investigative efforts into Atlanta murders of black youth. • -o w to rp rn PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities • Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost 6) METCO host families meet 6) To provide support, in 6) To attend all METCO in Lexington formation, and pro- • host family meetings. fossional insights at host family meetings. 7) METCO families referred to 7) To assist families in 7) To contact community community agencies. identifying appropriat agencies for METCO community resources, families. 8) METCO staff meets monthly. 8) To provide information 8) To attend all METCO on elementary METCO staff meetings. program at METCO staff meetings. • B) Tutors 1) METCO elementary students 1) To provide academic 1) To tutor METCO students $16,919 referred by teacher for support to all elemen- on regularly scheduled academic remediation, and tary METCO students basis. skill reinforcement, referred for tutoring. I PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost Junior High Level A) Secondary Social Worke A) 80t METCO students attend- A) To provide support A) To work at each Junior $26,662 ing the Junior High SchooL: . services in a system- High School two days a atic way to Junior week. High Schools, 1) Junior High School staff 1) To assist Junior High 1) To help identify consults social worker re- school staff in re- problems of students, garding I€TCO student solution of METCO and plan ways to resol e academic, social, or per= I student academic, problems. sonal problems. social, or personal problems. • 2) METCO students; and parents 2) To assist METCO 2) To assist in planning need to be oriented to students, and parents and attending all Junior High Schools. in their adjustment t• Junior High Orientatioi Junior. High School. sessions. . 3) METCO Junior High students 3) To participate as a 3) To provide input on are referred for CORE CORE team member at Home Visitations at evaluations. each Junior High CORE meetings. School. Ii) METCO parents request 4) To provide support fo. t ) To attend parent/ Social Worker for parent/ METCO parents at teacher conferences teacher conferences. parent/teacher con- as requested by METCO ferences. parents. C I PART III : STUDENT NEEDS AND INFORMATION Section A. Needs , Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost 5) METCO Junior High parents . ) To provide support, in- 5) To attend all METCO group meet in evening in formation, and pro- Junior High evening Boston. fessional insights at meetings. parent meetings, 6) METCO families referred to 6) To assist families in 6) To contact community community agencies. identifying appropriate agencies for METCO community resources. families. 7) METCO staff meats monthly. 7) To provide information 7) To attend all METCO on Junior High METCO staff meetings. program at METCO staff meetings. • B) Tutors 1) METCO Junior High students 1) To provide academic 1) To tutor METCO student $5,313 referred by teacher or support to all Junior on regularly scheduled parent for academic re- High students referred basis. mediation, or skill re- for tutoring. inforcement. r PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost High School Level • Assistant Coordinator 60+ METCO students attend To provide support servicta To support all Lexington $20,430 Lexington High School. I in a systematic way to High METCO students Lexington High METCO students. 1) METCO students referred ) To provide pertinent 1) To attend all staffings for staffings, and parent background information . and parent conferences conferences, at staffings, and on METCO High School parent conferences on students. METCO students, 2) School staff requires con- 2) To provide consultation 2) To consult with school sultation regarding METCO to school staff regardiig staff as requested re- student academic, social, METCO student academic, garding METCO student and personal problems, social, and personal academic, social, and problems. personal problems. 3) METCO students, and parent- 3) To assist METCO students 3) To assist in planning need to be oriented to Hig and parents in their and attending all High School. adjustment to High School Orientation School. sessions. 4) METCO parents group meets 4•) To provide support, in- 4) To attend all METCO in evening in Boston. formation, and pro- High School parent fessional insights at group evening meetings parent meetings. r PART III : STUDENT NEEDS AND INFORMATION Section A. Needs , Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost 5) Lexington High has Black 5) To act as Advisor for 5) To assist in planning Student Union, Black Student Union. ' agenda, and attending all Black Student Uniot meetings. 6) METCO students need academie 6) To provide counseling 6) To counsel METCO stude ta. and personal counseling. to METCO students on academic, and personal issues. 7) METCO student progress 7) To help METCO student 7) To make classroom needs to be monitored. academic progress. visitations, and review report cards quarterly. 8) METCO Coordinator needs 8) To provide adndnistra - 8) To assist in prepare- assistance in preparation Live support for METCO tion of reports, news- of reports, newsletter, Coordinator, letters, budget, etc. budgets etc. concerning concerning METCO METCO program. program. 9) METCO staff meets monthly. 9) To provide information 9) To attend all METCO on High School METCO staff meetings. program at METCO staff meetings. • . PART III : STUDENT NEEDS AND INFORMATION Section A. Needs , Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost Guidance Counselor 60+ METCO students attending To provide support ser- To support all METCO High $17,930 Lexington High School. vices in a systematic wa• School students, to Lexington High METCO students. 1) METCO students need 1) To provide METCO 1) To meet with METCO counseling regarding students with support, students on Career career options, and information regard options. ing career options. 2) METCO students, and parent,; 2) To provide information 2) To plan and present need college planning, and on college planning, two college planning, financial aid information, and financial aid to and financial aid work METCO students, shops for METCO studsn s and parents in Boston, 3) METCO students need in- 3) To work with METCO 3) To meet with METCO divid'ualized counseling. students referred for students on a regularl individual counseling, scheduled basis. 4) METCO Parent Group meets b) To provide support, in la) To attend all METCO in evening in Boston, formation, and pro- High School parent fessional insights at group evening meetings parent meetings. in Boston. 5) METCO staff meets monthly. 5) To provide information 5) To attend all METC0 on High School Guidance staff meetings. Program at METCO staff mr+eti.ngs. PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost Secondary Social Worker 60+ METCO students attending To work with extremely . To work one day a seek Lexington High. difficult cases referred at Lexington High School. by school and METCO staff. Part Time Tutorial METCO Program needs tutors To identify prospective To interview, select, and $13,463 Supervisor for students referred for tutors. assign tutors to school tutoring. buildings in consultation with building principal, and METCO Coordinator, 1) Tutorial hours need to be 1) To provide financial 1) To meet with each allocated to schools. breakdown of school building principal to METCO tutorial allots- discuss building METCO tions. tutorial allocations. 2) Tutors need to be sumervise.. 2) To assist in super- 2) To supervise, and vision of METCO evaluate METCO tutors, tutors, 3) METCO Coordinator needs 3) To provide quarterly 3) To prepare quarterly quarterly reports on status reports to METCO reports for KhfCO of tutorial program. Coordinator chartings Coordinator, Tutorial hours used by each school, numbers of students tutored by school, number of tutors employed. f t , PART III : STUDENT NEEDS AND INFORMATION Section A. Needs, Objectives and Planned Activities Academic Support Needs Data Supporting Needs Objectives Planned Activities Cost 4) METCO tutors need in-aervlc 4) To help METCO tutors 4) To facilitate planning training. in their underetandi g and presentation of of METCO student. at least two pertinent workshops for tutors. A) Tutors 1) METCO High School students 1) To provide academic 1) To tutor METCO student. $4,350 referred by teacher or support to all High on regularly scheduled parent for academic re- School students basis. i mediation, or skill re- referred for tutoring inforcement. Page 8 STUDENT NEEDS AND INFORMATION Section B. Student Information 1 . Number of students enrolled in special education Pit 2. Number of students participating in - sports 80 - music - clubs 40 - newspaper - student government 1 - other (specify) 3. Total number of `students involved in extra-curricular activities: 121 4. Number of students receiving honors and awards : - academic 20 - sports - other 5. Number of seniors planning to enter - 4-year college 21 - 2-year college 3 _ - vocational school or program 6. Number of students withdrawing from program: - transfers to Boston 15 - transfers to other Metco towns - other (specify) 7. Other indicators of student performance (optional ) 8. Comments (optional ) PART IV: PROPOSED BUDGET , page 9 SCHEDULE A: DIRECT PROGRAM COSTS School District Lexington Public Schools Current Year Line No. , Direct Program Costs 1980-1981 1981-1982 Approved Estimated Anticipated • Budget Actual • Budget 1 . Metco Personnel $179,579 873,972 $193,969 2. Office Equipment 0 0 $ 700.00 16 3. Office Expenses 1,850 1,850 2,100.00 4. Educational Supplies 250 . 250 0 5. Staff Travel 1,400 1,700 1,700. 6. Purchased Services 2,400 2,400 2,400. 7. Other. TOTAL COSTS $185,479 $180,172 $200,869 To Schedule D, Line 1 Worksheets which follow must be completed to show source of amounts listed above. . Schedule A: Worksheets Page 10 Line 1 : Metco Personnel (1 ) Salaries: Use for staff hired on an annual basis . Position * Time in Program weeks per hours per Annual Fringe Total year week Salary METCO Coordinator 40 $29,748 1;20 $30,168 Assistant Coordinator 40 20,020 1110 20,430 ' Secondary Social Worker ho 26,610 52 26,662 Elementary Social Worker 4 ho 24,448 98h 25,432 .5 Tutorial Supervisor 20 13,1163 0 13,463 High School Guidance Coote 40 ::7,930 0 17,930 (1 ) Total Salaries $134,085 (2) Wages: Use for staff hired on an hourly or daily basis. * Hours Days No. of rT to a I Rate Position Nb. per day per week weeks hours , per hour Total (1 ) (2) (3) (4) (5) i (6) (5 x 5) Secretary 7,5 5 h2 1,575 $5.52 $ 8,694 *Teacher Aide 5 5 42 1,050 5.17 5,428 I Teacher Aide 5 5 42 1,050 5.17 5,428 1 Teacher Aide 5 5 42 1,050 5.17 5,428 I Teacher Aide 5 5 42 11,050 5.17 5,428 14 Tutors (See Appendix C) 1.75 5 31 3,797 7.00 26,532 a*1; Teacher Aides also have responsibilities as bus senitors, sub-total $ 56,988 * Please note if teacher aides or assistants are also fringes 2,E96 included under schedule C as bus monitors . (2) Total Wages 59,8811— Total Personnel Costs (1 + 2) • $1932969 Page 11 Schedule A: Worksheets (continued) Line 2 : Office Equipment o — Item Description � Cost Typewriter $700.00 TOTAL: $ 700.00 Line 3: Office Expenses Item Description Cost Telephone S1,200 Hailing 600 Supplies I 300 TOTAL: , $ 2,100 Page 12 Schedule A: Worksheets (continued) Line 4: Educational Supplies Item Description I Cost 1 1 1 1 1 . 1 TOTAL: 0 0 Line .5: Staff Travel 1 item Description 1 Cost 1 ) In-State Five staff members to be reimbursed for work $ 1,000. related travel. Sub-total 2) Out-of-state :'TCO Coordinator to attend National $ 700. Alliance of black School Educators Conference, November, 1981 - Baltimore, 1 Maryland Sub-total Total O + 2) j $ 1,700. Page 13 Line 6: Purchased Services Item Description j Cast Four parent group workshops @ $100.00 each by consultant $ 400.00 National Black History Month Activities 1,000.00 Psychological Evaluations (Five Evaluations @ $200 each 1,000D0C TOTAL: $2,1:00.00 Line 7: Other Item Description Cost Tutorial Pro; am at each level: elementary„ junior high, $26 582 and high school.. TOTAL: I $26,582 • • . Page 14 Schedule B: SCHOOL PERSONNEL COSTS ' School District Lexington Public Schools Number of Average Cost Center I Position Positions Salary for Fringe I Total • Affected Position @ % Grades 1-6 Teaching Six 1 $17,,000 $980 $107,880 • Grades 7-12 Teaching Six $17,000 $980 $107,880 i i I • • TOTAL HOW X ;XffiffifflWNNIS215,750 To Schedule D, Line 2 Note: Add continuation sheets if necessary. SCHEDULE C: TRANSPORTATION Page 16 School District Lexington Public Schools 1 X I (Check here if you contract with METCO, Inc. , and contact METCO, Inc. or information. If you share transportation with other districts, please explain. BUSES No. of Rate per No. of l Average daily i No. of students I `egular Runs buses bus days mileage per bus for each bus 1 Ccst amentary 4 $113.00 180 35 I$ 81,360 Idle School 2 113.00 180 40,680 n School 2 113.00 180 ; 40,680 :e Runs 2 55.00 260 run= 25 14,300 a' li :r Runs 15 1 $80.00 15 1,200 ns Escalator i 17,500 and Sub-total 1 ! $195,720 BUS MONITORS No. of i ( No. of hours I No. of monitors 1 Rate per hour per week weeks Cost 4 $5.17 15 42 $13,028 2 I 5.68 15 42 7,157 Sub-total 2 $20,185 • [To Schedule D, line 4] Total (1&2) $215,905 r Pupil Transportation Cost * [To Schedule D, line 7J $771 'te: To determine the per/pupil transportation cost, divide the total of -- Schedule C by the number of Metco students you anticipate enrolling in FY 1981 . Gas Escalator Fund: As projected by MEMO, Inc., transportation department is based on projected average of gas per gallon $1.92 • Page 17 SCHEDULE D: . SUMMARY OF PROPOSED MET:CO BUDGET School District_Lexinkt.on FbUc Schools • No. of Metco students anticipated Current Year lOAn -1981 481 - 1QR?I. (1 ) (2) (3). Approved Budgeti Estimated Actual .) Budget 1 . Schedule A total j (Direct Program Costs) 5185,479 $180,172 $200,869 I I 2. Schedule B total 203 76203,760 21K 760 (School Personnel Costs) + 0 9 3. Sub-total before transporta- tion 389,239 383,932 416,607 4. Schedule C total (Transportation) 191.1,806 191,886 i 215,905 5. TOTAL COSTS 584,125 578,818 632,512 6 Metco per pupil instructional cost * $1,488 7. Per Pupil Transportation Costs 5 771 8. Total Per Pupil Costs • (Total Lines 6 « 7) i ` $ 2,259 *Note: To determine the per/pupil incremental instructional costs for Metco students divide the total of Schedules A and B (line 3 column 3) by the number of Metco students you anticipate enrolling in FY 1982 LEXINGTON PUBLIC SCHOOLS BUDGET ANALYSIS 1981-82 APPROVED BUDGET BUDGET % DICREASE FROM CURRENT ?EAR BUDGET 1980-51--bo 1980-1951 1981-1982 �3'� trEITTIr SCHEDU.E A Amount Increase % Budget 1950- 1 TOTAL $185,479 $200,869 8.3% SCHEDULE B TOTAL 203,760 215,760 5.9% SUB-TOTAL TPF'u:ISIsORTAT ION 389,239 416,607 7% SCHEDULE C Tor 194,886 215,905 10.8% TOTAL COSTS 584,125 632,512 8.3% • - LEXINGTON PUBLIC Sidn)Ofs IEXINGTON, MASSACU1:S TTS 02173 APPENDIX A The Mateo Placement Procedure described below vias rec=•otiy adopted. It will he imple- mented during the 1480-81 school Year. It w.us developed by our staff, and has had valuable input from Metco, Inc. , and our school coounittoe. Lexington Public Schools continues co he committed accepting "Metco students for whom it has an appropriate educational program." it continues to want a heterogeneous group of Metco students. New Features of Procedure I. Lexington Public Schools will use its own staff to gather information before a student enters, on student levels of achievement and classroom and interpersonal behavior. 2. Prospective students and parents will visit schools prior to entrance. 3. This information will be used for instructional planning, and to determine if special needs resources may be necessary. 4. Definition of limits of Lexington placements. LEXINGTON METCO PIACEMENT PROCEDURE (ADOPTED AUGUST 18, 1980) March - April Once the number of vacancies at each grade level has been determined, then: A. The Metco Coordinator will inform Metco, In. . , of vacancies at every grade level. B. Metco, Inc. , will identify the names of candidates fur each of the vacancies. Metco, Inc. , will give Lexington's Metco Coordinator these names and records it has on each candidate. April - May A. The Metco Coordinator will contact parents of these candidates and make appoint- ments to begin the first phase of our educational assessment (interview, observa- tion, and testing) at Metco, Inc. The uniform educational assessment, similar to that given all children entering the Lexington schools should include as many of the following elements as appropriate: 1) Interviewing the child and parent 2) Observing the child in a simulated classroot setting 3) Reviewing the child's school record 4) Talktug with the child' s current teacher nnri nrhninisteriniu placement tests. These tests should be chosen from those routinely given to any entering resident student (e.g. , the Lexington Individualized Reading Skills Program Tests, Lexington Math Placement tests) , and should not include intelligence (IQ) tests. B. The tests should be administered by suitably trained Lexington personnel and corrected by Lexington staff members. The Lexington Metco social worker will conduct the interviews, C. The Metco Coordinator will schedule candidates and parents to visit the school of their most likely placement. May — June - A. The school principal will review the data on each candidate. B. Within five days of the school interviews, the principals will determine whether their school has a program for each candidate and will notify the Metco Coordinator. The Metco Coordinator may need to consult with the Special Needs Administrator about system wide special needs placements. Lexington will accept Metco students for whom it has an appropriate educational program. Our goal should be to have a heterogeneous group of Metco students at every grade level. It is understood that Metco will, not knowingly recommend any student whose past disciplinary record or other indicators indicate he/she is likely to disrupt or to endanger others, or for whom the Lexington Schools does not have a program. In the event such a student is identified after enrollment, Metco, Inc. , will Immediately assist Lexington Public Schools in determining any action necessary, including placement. e. C. Any student appearing to need extra help to remediate a skill deficiency, shall be imm=ediately brought to the attention of the assigned teacher to assist • principal and assigned classroom teacher to consider instituting a tutoring program. Any student who may need an evaluation to determine if he/she is a special needs student should immediately have a referral made for a special needs team evaluation (to begin as soon as entering our system) . P. If based upon the educational assessments Lexington feels it does not have an appropriate educational program for a special needs student who may need a 502.4, 502.5, or 502.6 prototype, Metco, Inc. , will be notified. It shall be understood by Netco, Inc. , and Metco parents that if the special needs team evaluation finds that an entered student requires placement in a substantially separate classroom (502. 4) , and if vacancies do not exist in Lexington, the student will be referred to Metco,-Inc. , Cor another placement, and the parents will be asked to withdraw their child from Lexington's Metco program. It should be also understood by Metco, Inc. , and Metco parents that if a special needs team evaluation finds that a student requires placement in :, 502.5 or 502.6 educational program (private day end private rceidentiai respectively) , the parents would be expected to withdraw the student from the Lexington Public Schools Met co program. Lexington viii forward these findings to Metra, Inc. , and the Boston Public. Schools to facilitate their making an appropriate placement. APPENDIX B: ROIIRA'M SUMMARY The 1981-.82 METCO Educational Plan has increased by 8.3% over the 1983-81 plan, This increase is due primarily to Schedule C: Transportation costs, and a 7% cost of living increase fop both professional, and classified staff members. The Lexington Public Schools }TCO Program will continue the education of Boston students in grades 1-32-. Funding will provide for a full-ti.me Ocor ,di11stor, and As istant, and ft:1l timo Fiema'ntary Social Worker, full-time Secondary Social Worker. :'1'?_i^^Gil�_c i._.r'_[I Stbool Cuidanct'. Counselor, Four full-time Teacher Aides, and a fl ]i't me Secretary. There will be a part-time Tutor Supervisor, and ao rur.imately 14; nartatime tutors. There will be Two Junior High Bus Maniters. • The Program provides for two late busses, one for 3 days a weak, and one Monday through Friday. Host Faa:ily Visitiation Day will be sponsored eight tines during the school year for elementary students. The Lexington METCO staff will attend, and participate in all METCO Parent Meetings. Workshops for staff will focus on cross-cultural communication. There will he monthly METCO staff meetings and METCO staff will meet with school faculties. National Black History Month will be observed. A METCO Newsletter will be mailed to parents, host families, school staff, four times a year. A Student Awards Ceremony will be held in June.